Fleet Management ES-RQ-155

Fleet Management
Requirement Revision: 8-Jan-2018
1 Apply these fleet management requirements for all motorized, over-the-road vehicles managed
at Coca-Cola system locations:
 Company cars (and other company-supplied vehicles used for company business)
 Employee transport vans and buses
 Vehicles used for route sales, cold drink services and product transportation and
distribution
 Contract carriers, if at least one of the following conditions is met:
o The vehicle bears the company name, images or trademark.
o The carrier is under long-term contract (greater than one year), or an administrative or
legal agreement is in place according to local legislation.
o The carrier is exclusively carrying company products.
Fleet Management Program

2 Document and maintain a site-specific fleet management program to address local
operations/regulations, and include the following:
2.1 Driver conduct, driving practices and safe operation of vehicles:
 Business and personal use of company vehicles
 Required use of occupant restraints (seat belts)
 Prohibition of
o Driving under the influence of drugs or alcohol or while otherwise impaired
o Distracted or aggressive driving
o Speeding
o Use of hand-held electronic devices (e.g. cell phone, Bluetooth, hands-free)
while operating a vehicle
2.2 Safe product and material handling practices utilized by drivers and helpers.
2.3 Crash reporting and incident investigation.
2.4 Fueling operations.
2.5 Vehicle inspections and maintenance routines.
Driver Qualifications
3 Implement a process to qualify, initially and periodically, all drivers of in-scope vehicles.
3.1 Ensure drivers are in good health, capable of operating the vehicle safely, and are
capable of physically performing all duties.
3.2 Ensure that unlicensed, improperly licensed or disqualified drivers are prevented from
operating vehicles by periodically reviewing driving records and licenses for all drivers.
ES-RQ-155 Page 1 of 3
Property of The Coca-Cola Company
Fleet Management
Requirements

3.3 Ensure the driver applicant speaks and reads in the local language and is able to make
legible entries on reports and records.
3.4 Complete the government agency’s written examination (if applicable).
3.5 Test negatively for controlled substance.
3.6 Maintain a driver qualification file.
Training and Performance Review

4 Design and implement an individual driver training program that includes
 Orientation and refresher training covering company and local requirements and vehicle-
specific items.
 Defensive driving.
 Crash follow-up procedures.
 Fueling operations and emergency procedures.
 Material handling practices.
 Proper ergonomic body postures.
5 Design and implement a performance review program to evaluate each driver’s performance
and training history.
Vehicle Inspection and Preventive Maintenance

6 Implement an inspection and preventative maintenance program that includes
6.1 Written pre-use inspection by the driver.
6.2 A walk-around/visual inspection prior to entry into the vehicle any time the driver gets into
the vehicle.
6.3 Maintenance inspections of
o Engine, drive train, and driver controls
o Brakes, lights and other safety equipment
o Trailer and tankers
o Emissions
o General condition of vehicle
6.4 Servicing by a qualified mechanic, according to the manufacturer’s recommendations.
6.5 Government-required inspections and testing.
6.6 Maintaining service and repair records.
Crash Reporting and Investigation

7 Implement a Vehicle Crash Investigation Program that includes
7.1 Forms or materials needed to collect and document information relevant to the crash.
ES-RQ-155 Page 2 of 3 Revision: 8-Jan-2018

Fleet Management
Requirements

7.2 Instructions for
 Notifying authorities and the company
 Protecting the vehicle and its cargo
 Managing spill control and containment
 Completing paperwork to comply with local regulations, insurance carrier
requirements, and company requirements
7.3 Conducting a root-cause analysis of the incident to identify corrective actions and prevent
recurrence.
Storing and Dispensing Fuel

8 For vehicles fueled onsite,
8.1 Protect fuel-storage tanks and dispensers from vehicles.
8.2 Develop standard operating procedures to fill and dispense fuel.
8.3 Control and reconcile all storage tank inventories.
Revision History
Revision Date Summary of Change
08-Jan-2018 Published as a result of the 2017 Technical Governance review
and optimization of the Coca-Cola operational requirements.
Evaluated and reformatted the content against the lean governance
model, focusing on risk-based and fit-for-purpose requirements.
Ensured language is more concise, and eliminated redundancies
against global consensus standards.
ES-RQ-155 Page 3 of 3 Revision: 8-Jan-2018


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Fleet Management

Requirement Revision: 8-Jan-2018

Fleet Management Program

Training and Performance Review

Vehicle Inspection and Preventive Maintenance

Crash Reporting and Investigation

ES-RQ-155 Page 2 of 3 Revision: 8-Jan-2018

Storing and Dispensing Fuel

ES-RQ-155 Page 3 of 3 Revision: 8-Jan-2018

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