TECHNICAL SPECIFICATIONS

ITB 014/18
Mini In-Line hold baggage handling system for Tivat Airport

1 Subject matter of the procurement procedure

Detailed design, manufacturing, transportation, supervision on installation, commissioning and

testing of Mini In-line Handling System for the departing hold baggage (BHS), which will be
1.1
realised for Tivat Airport. The BHS shall cover 100% control and Hold Baggage Screening (HBS)
of the registered baggage with the HBS X-ray units being out of this procurement procedure
scope.

The scope of work shall foresee the delivery of following products and services:
 A complete, operable, maintainable and robust BHS, including all supports, hangers,
anchors, framing, motors and motor starters, controls, cabinets, push buttons, wiring, as
required and described, to accomplish the intended function of the system;
1.2  Installation, commissioning and acceptance services
 As build and technical documentation in English language
 Training courses and training materials in English language
 Operating manual in English and Montenegrin languages
 A spare part package to cover one year of operation, to be stored on site
 Preventive and corrective maintenance during the warranty period of the works

1.3 The procurement does not include the baggage screening equipment, namely: 2 (two) dual view
high definition X-ray units, which are subject of separate third party delivery but should be
integrated in the system.
Attachment 1 to these specifications indicates the intended layout of the BHS as considered by
1.4 the Contracting Authority in the schematic design phase. Nevertheless the bidders are
encouraged to propose changes as appropriate, in order to ensure the best possible utilization
of the available terminal space and optimal BHS efficiency. Final design must be approved by
the Contracting Authority.

2 Capacity and System usage

2.1 The system capacity is considered to be the actual maximum capacity that the complete
integrated system can achieve under ideal test conditions.
2.2 In the pre-design phase the following assumptions regarding the system capacity are made:
 Average number of bags per passenger – 1.15 bags
 Average check-in time per passenger – 1.5 min
 Potential capacity of 6 (six) check-in desks – 240 pax /hr min.
 Total number of checked bags per hour – 276 bags min.
 Average time for evaluation of 1 (one) X-ray image – 12 sec
 Total number of screened bags per hour – 300 bags min.
2.3 Any further increase of the system capacity, within the space and X-ray units’ limitation shall be
appreciated, providing the acquisition and operational cost of the system remains competitive.
2.4 The system shall be designed to operate for 24 hours per day, 365 days per year. The regular

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 schedules for Preventative Maintenance have to be indicated by the bidders.
2.5 Life cycle period – 20 years
2.6 Warranty period – 4 years

3 Norms and Regulations

3.1 Mechanical and electrical works must comply with the applicable technical standards, including
but not limited to:
 AWS (American Welding Society ) or DIN EN 729-2, DIN 18800-7, for welding joints;
 EN 98/37/EG, FEM or AISG or CEN, ASTM, SAE for Mechanical construction elements and
material
 IEC (International Electro technical Standardization) for electrical installations and PLC
device
 EMC regulations regarding to: Emission: EN 50081 and Immunity: EN 50082 - 2
 EU-OSHA and OSHA for Occupational Safety and Health
 Measures to encourage improvements in the safety and health of workers at work -
Directive 89/391/EC
 NFPA and ISO 3795 for fire safeguarding regulation
 Industrial safety standards and code of practice for conveyors and related equipment shall
govern the design, installations and use of equipment subject matter of this procurement.
3.2 The complete BHS shall be designed and shall be installed as to minimise the generation of
acoustic noise. Noise levels at 1 m from any part of the equipment shall not exceed the
following levels:
 public areas: Leq = 62 dB(A);
 non-public areas: Leq = 75 dB(A);
3.3 Note: When required the noise measurements will be executed by the contracting authority,
prior to formal takeover of the system or prior to taking the system into operational use,
whichever date comes first, using the principles according ISO 3744 and EN-ISO 11204. The
integration of the measurement results will cover a time period of 3 minutes.
4 Product handling characteristics
4.1 All items within the following limitations shall be conveyable/acceptable the system without
special handling:
4.2 Standard dimensions of the in-gauge baggage to be served by the system:
Weight (Maximum/Average/Minimum): 50 / 20 / 2kg
Length (Maximum/Average/Minimum): 1000/700/300 mm
Width (Maximum/Average/Minimum): 500/400/200 mm
Height (Maximum/Average/Minimum): 750/600/50 mm
4.3 Baggage is conveyed with their ‘length’ dimension in the direction of the flow. At the Check-in
conveyors, the baggage is conveyed with their ‘height’ dimension standing up. After the Check-
in Desks when the baggage is toppled, the baggage will be conveyed with their ‘width’
dimension up.
Considering the expected system configuration, possibility of extreme free rolling or sliding
items, which are suspected to cause failures, is very little. However such items shall be
4.4 considered as non-conveyable baggage. When these items are within the dimension limits
mentioned above, they shall be conveyed by the system only when they are loaded in baggage
trays (not in the scope of this procurement).
5 Handling and screening concept
5.1 Check-in description

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 The new Departure Hall comprise 6 (six) new regular check-ins. All check-in positions are
equipped with a two-belt conveyor system, each comprising a weighing belt / labelling belt and
5.1.1 a dispatch belt (both extractable on wheels). The first belt conveyor contains a weighing device
with two displays, while the second one is used for one-by-one dispatching of baggage items
onto the collecting conveyor.
Before check-in starts, the operator links the desk to the system with the “on/off” switch. (key)
The passenger places his bag on the weighing belt and the weight will be shown on two weight
displays, one for the operator and one for the passenger. The operator can push afoot switch in
the desk to move the bag to a suitable position on the weighing / labelling belt. The check-in
operator adds a tag to the bag. After labelling of the bag, a pushbutton ‘dispatch’ is pressed and
5.1.2 the bag will be conveyed to the end of the dispatch conveyor, where a photocell is activated.
Here the bag will wait until the allocated space (window) on the collector conveyor appears,
and accordingly the bag will be dispatched. The belt of the dispatch conveyor has a special
profile to prevent slippage while dispatching.
A tracking system with dedicated windows shall be applied, in order to provide an equal
opportunity for dispatching from all desks. When a bag is dispatched onto the collector belt, a
tipping unit lays it down, to avoid sliding of the bag on the sloped conveyors.
5.2 Transport
5.2.1 The take away conveyor transports the bags from Check-in to the screening area, feeding the
bags to the screening machine.
Subject of bidder’s decision, height detection upstream the Level-1 screening machine might be
5.2.2 provided, whereas in case of activating this detection, an operator will have to remove/reset
the bag.
5.2.3 The transportation lines are equipped with die back and detect blockage functionality on the
system hence no belt slippage detection shall be required.
5.3 Security Screening
5.3.1 All bags are considered “suspect” when entering the BHS. The bags are fed to X-ray unit 1, high-
definition dual view X-ray machine, which is not in the scope of this procurement but should be
integrated in the system.
Assumption of X-ray functionality: At the X-ray unit 1 stage of the security screening process, an
5.3.2 operator will evaluate the baggage X-ray image. Part of the baggage will be considered
“cleared” and shall proceed to the make up area for loading to the baggage dolleys. The rest will
still be considered “suspect” baggage.
All suspect bags are sorted out towards the unit 2 X-ray (not in the scope of this procurement).
5.3.3 Sorting will be executed by a mechanical device, controlled by the decision of the operator or
lack a decision within specific time frame which is expected to be not less than 10 sec.
5.3.4 Unit 2 X-ray will be integrated with the BHS; the machine shall be manually operated to allow a
bag to be screened when ready.
5.3.5 After the screening is completed and decision is taken, the operator can either take the bag for
make-up or for further manual handling.
5.3.6 The bidders are invited to propose solution to integrate both X-ray units into the BHS, which will
allow for optimal automation of the tracking as well as diverting baggage along the system in
accordance with the decision taken by the screener operating X-ray unit 1.
5.4 Make up
On the make-up area shall be realised with combination of transport and gravity conveyors, as
5.4.1 allowed by the area space, where the baggage will be accumulated until they are manually
loaded into the dollies or containers standing along the carousel.
5.5 Oversized Departing Baggage
Departing oversized (OOG) bags are checked-in at the regular check-In position, using the same
procedure as for the in-gauge baggage. Than the OOG baggage is manually transported into the
5.5.1 non-public area, through a bulky baggage door (located on the wall separating the check in hall

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 and the make up area, behind the check in counters). Here OOG baggage shall be screened
using X-ray unit 2. After screening the operator takes the oversized bags from the system for
further manual handling.
5.6 Flaw chart Process description

Process start: A bag is registered at any of the

Bag check-in desks (CI), whereas:
Checked-in
OOG
 In-gage baggage is transported to the X-
In-gage ray 1 via collecting conveyor, common for
all CI
X-ray 1  OOG baggage is manually transported to
X-ray 2 and screened
X-ray image evaluation, operator’s decision
options:
 “CLEAR” – the bag is transported further to
the make-up conveyor; or
Suspect?  “SUSPECT” – the bag is diverted and
No Yes transported to X-ray 2; or
 “TIME-OUT” – in case no decision is taken
by the operator within reasonable time,
the bag is diverted to X-ray 2 for secondary
screening.
X-ray 2
Time out Operator has unlimited time to re-screen
“suspect” and “timed-out” baggage arriving
from X-ray 1 as well as OOG bags delivered
from the CI manually.
X-ray image evaluation, operator’s decision
No
Suspect? options:
 “CLEAR” – the bag is manually delivered to
the make-up conveyor or directly loaded
onto a dollies; or
Yes
 “SUSPECT” – the bag is subjected to hand
search diverted and transported to X-ray 2.

The “SUSPECT” bags’ status is finally resolved

Hand Search
in a hand search procedure, in the presence of
the passenger who checked-in.

Cleared baggage for all flights is accumulated

Make up
conveyor onto the make-up conveyor for further
loading to the dollies and transportation to
the respective aircraft.

6 Redundancy
The system redundancy shall be ensured by implementing the following system elements into
the design:

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  In case the unit 1 X-ray device fails, all baggage shall be re-routed to the unit 2 X-ray by
6.1 means of using the unit 1 X-ray as a downstream conveyor only. The redundant system can
still cope with the original capacity, except for the manual handling of all baggage after their
screened at unit 2 X-ray station.
7 Controls description
The control systems shall be designed for maximum security, reliability and easy access for
maintenance, as well as safety of both operations and maintenance personnel must be ensured.
Control at equipment level is to be achieved by the use of electromechanical control and
7.1.1 programmable controllers. System status and errors shall be visible on a display, which is
mounted on the front door of the controls cabinet. Only proven components of well known
manufacturers shall be incorporated. Electrical and control equipment must be selected to
minimise different types and sizes for easy maintenance and spare parts keeping.
Operators ,in the control room ,should have a separate monitoring of the whole system .All
errors ,alarms ,warnings should be graphically shown on the computer. This monitoring
computer should have possibility to control the system(start/stop/reset)
Note: On request, interested participants shall be provided with information regarding the
7.1.2 currently available and operational at the old Tivat Airport passenger terminal PLC / SCADA. The
bidders are encouraged to consider their upgrade and/or replacement in order to meet the
needs of the BHS subject matter of this procurement procedure.
7.2 Levels of control
Overall operation and control of the BHS shall be achieved using a Programmable Logic
Controllers (PLC’s) and Electro-mechanical hardware, whereas:
 The PLC is responsible for the physical control of all conveyors, co-ordination of all
separate functions and real-time data handling, as well as the tracking, where applicable;
 The electromechanical level provides the control and protection of motors, primary safety
functions as emergency stop, thermal overload and communication with other levels.
7.3 Conveyor control system
In addition to the normal transport functionality each controlled sub-system has some specific
7.3.1 functionality’s. These functionality’s for the departure system are expected to be:
 Start-up / shut down; Check-in control; Roller shutter control; Energy saving; Die back
control; Tracking and updating
 Fault handling
o Emergency stop
o Thermal overload
7.3.2 o Bag jam detection
o Time out errors.
o PPI/encoder error
o Fire alarm
 Modem and VLAN support
7.4 Start-up / shut down
The departure system shall be possible to start and stop locally on the main control cabinet.
Each check-in and related conveyors are to be started and stopped separately. Before the
7.4.1 conveyors actually stop the conveyors must be empty. As soon as the check-in and related
conveyors are clear from baggage it stops allowing enough time for bags already on the
conveyors to be cleared.
A start of a system shall be possible if the following conditions are met:
7.4.2  All emergency stop buttons controlling any zones, which affect the system, are reset.
 All local isolators on the system are switched on.
 All fault conditions are reset.
 For safety reasons, before the system actually starts a horn and flashlight shall be activated.

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 7.5 Check-in control
For each check-in the following elements are foreseen:
 Key switch Desk On/Off
 Indication light Desk On
7.5.1  Foot switch Forward bag to label position on the labelling conveyor
 Push-button Bag to despatch belt
 Push-button Emergency stop
 Weigh scale display Display for operator
 Weigh scale display Display for passenger
7.6 Roller shutters control
Opening and closing of the roller shutter shall be done by motor control and controlled by the
PLC’s of the BHS. There shall be proximity switches to detect “door completely open” and “door
completely closed”.
To prevent unauthorised access, the roller shutter shall automatically close when the conveyors
7.6.1 have timed out due to energy saving. The roller shutter shall be opened automatically when
check-in restarts. As soon as the shutter is open, the conveyors passing the shutter are
activated.
The opening or closing of the roller shutter will in a normal situation be completed within a
certain time. If this time is exceeded then the motor will stop, indicating a blockage of the roller
shutter.
7.7 Die back control
No conveyor shall be permitted to discharge a baggage onto a stationary conveyor. If a bag is
detected by at the end of the conveyor and the downstream conveyor is stationary, then the
7.7.1 conveyor will be forced to stop. When the downstream conveyor restarts the conveyor
previously stopped in die back will restart automatically.
7.8 Tracking and updating
Tracking shall be used to extend possible on the check-in delivery lines to optimise the
7.8.1 throughput and movement of each individual bag throughout the system.

7.9 External interface

Serial interfaces, Profibus or Ethernet interfaces shall be foreseen to communicate with the X-
7.9.1 ray units used for the HBS.
Note: The Contracting Authority will support the cooperation with the respective manufacturer
7.9.2 of the X-ray machines in order to ensure acceptable level of integration between BHS and HBS
system. However, the integration process should be full responsibility of the supplier.
7.10 Electro mechanical level
7.10.1 The electro mechanical level shall provide:
 Local isolators, in order to electrically isolate the motor and are provided with a device
permitting it to be locked in the off position, by padlocks. The on/off status is reported to
the Conveyor Control System (PLC) level.
 Distributed motor starters - a choice shall be made between traditional motor starters in a
central or MCC cabinet or Distributed motor starters which are applied in the field next to
the motor. A distributed motor starter may replace the Local isolator.
 Primary safety functions as emergency stop – stops of different kind in accordance with
their positioning, having priority over all other functions.
 Communication and interfacing with other equipment. Transport related interface signals
(interlocks) with other equipment shall be based on dry contacts.
 Power supply for weighing scales - by the controls cabinet, meaning the power to the
weigh-scales shall not be switched off when the desk is off or when the transport is off.
7.11 Power supply

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7.11.1 Power supply: 3 phases, neutral and earth 230/400 V 50 Hz. (TN-S system)
Installed power and power consumption shall be in reasonable limits in accordance with the
7.11.2 best industry practices with energy saving as a standard feature.
7.11.3 The PLC shall have built-in battery back up to save data and status information. PLC programs
shall be stored in non volatile memory.

8 Installation and Training

8.1 Installation and Take over
8.1.1 The bidder is obligated to provide all necessary materials,labour, tackle, craneage,instruments,
etc. Equipment for all installation, testing and commissioning works.
8.1.2 The supplier shall provide list of test for Site Acceptance Test minimum 10 days prior to start of
SAT.
8.1.3 As soon as it is convenient for both parties Site acceptance tests shall be carried out at the site.
During the take over the supplier shall demonstrate that the system is ready and in full
8.1.4 compliance with the agreed conditions. The system functions under all normal and emergency
operating conditions shall be demonstrated.
8.1.5 If Equipment or any part fails to pass any test and/or inspection, the supplier shall either rectify
or replace equipment or part and shall repeat the test and/or inspection.
The equipment shall be consider ready for hand over and hand over certificate will be issued
8.1.6 only upon completion of the following tasks: Equipment delivered, installation performed, SAT
successfully completed, training completed, spare parts and documentation delivered.
8.2 Training
The supplier shall provide the operators and maintenance crew of the airport with a thorough
8.2.1 training program that ensures a smooth and trouble free operation of the BHS. This shall include
as a minimum:
“Hands-on”, On Job Training at the system of the operations and maintenance during the
8.2.2 installation and commissioning
Not less than 3 days training at site for the operations and maintenance crew in accordance
8.2.3 with a programme proposed by the supplier, aiming at maintaining and servicing the system in
an adequate manner.
Bidders shall allow for training courses (conducted in English or Montenegrin on site) for the
8.2.4 new equipment as follows:-
Operators Training 10 persons
Technicians Training 5 persons
8.3 Documentation
Delivery shall include the necessary user’s documentation including, if applicable:
a) As build document with wiring diagrams -2 sets in English
8.3.1
b) Operator’s User manual – 4 sets in English and Montenegrin
b) Maintenance manual incl. spare parts numbers – 2 sets in English
c) Technical manual – 2 manuals in English
8.4 Spare parts

The bidder shall provide written statement in regards to the availability of spare parts, for the
8.4.1
equipment delivered and for a period of minimum 10 years.

The contractor shall make available for purchase by the authority, or its agents, any necessary
spare parts and components to ensure that the BHS can be maintained in safe working
8.4.2
operation for a period of not less than 10 years from acceptance and, thereafter, shall use all

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 reasonable endeavours to provide the said spare parts and components.

If after the initial 10 year period referred to in condition 8.4.2 above the production of any
8.4.3
component ceases, the contractor shall make all reasonable efforts to notify the authority in
writing, inviting an all time stock order before production ceases

Further to condition 8.4.3above, the contractor shall take all reasonable steps to obtain
8.4.4
compatible items in the event of an item becoming obsolete

The bidder shall provide spare parts list with P/N (part numbers) including the price for each
8.4.5
item. The bidder shall not change the price in a 3 years period after contract signature.

The supplier shall deliver a Mandatory spare part package to cover one year of operation, to be
8.4.6
stored on site.

9 Warranty period
9.1 The Warranty period for the equipment will commence from the date of signing of the Take
Over certificate.
The warranty period includes at the cost of the supplierall necessary actions and services for
9.2 preventive and corrective maintenance and repair of the equipment delivered, the delivery of
all spare parts and replacement of parts of the system within the warranty period .
9.3 The bidder’s proposal shall include detailed preventive maintenance visit schedules during the
Warranty period.
9.4 The Purchaser is obliged to notify the supplier in writing (by fax system or electronically, by e-
mail) immediately after its occurrence. Reporting problems in the work or malfunction can be
performed exclusively by an authorized representative of the Client or more, provided that the
Purchaser informs the supplier in writing in of the names of the authorized representatives.
9.5 The Bidder undertakes to proceed with the elimination of the resulting and reported problem in
operation or failure within 24 hours from the moment of the written application.
9.6 Upon completion of preventive maintenance or repair work the Supplier shall draw up a
report on the examination ,repair results and submit a copy of the report to the
customer
9.7 In a case that during the warranty period system is not fully operational more than 24 hours,
warranty period will be extended for each following day till the equipment will be restored in
fully operational condition
9.8 In addition to the standard warranty period conditions, the bidders are invited to provide the
Contracting Authority with hotline service and remote modem support as an alternative.
9.9 The bidder in the proposal shall provide a Service Level Agreement (SLA) to meet both the
planned and response maintenance requirements of the new equipment after warranty period.
The SLA proposal shall include detailed maintenance visit schedule and response time call-out
element
Costs for 12, 24 and 36 monthly agreement options to be included
10 Technical specifications of the mechanical equipment
10.1.1 Check-in counters
Dimensions and design according to IATA’s airport development reference manual. Positioning
shall facilitate applicable ergonomic requirements, whereas the materials shall provide
10.1.2 sufficient strength, dimensional stability with surface finish to provide resistance to surface
damage, including colour stability consistent with operation and service life. The following are
the minimum desirable specifications of the counters:

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  Desk / counter for check-in islands (standard HPL) of the left and right position
 Installation on a raised floor with height of around 150 mm, properly designed to match
the counters’ design
 Construction of the best quality hard HPL without defects
 Colour RAL ...
10.1.3  Stainless steel bars, sanded horizontally, epoxy-bonded adhesive
 Continuous bumper made of rubber or soft plastic will be mounted on the bottom of the
front panel
 Space for a PC, boarding pass printer, bag tag printer, keyboard, phone, boarding
scanner(option)
 Inside the counter there shall be an installation strip for concealing power lines and low-
current circuits and for sockets
 Drawer container with one shallow drawer, height approx. 120 mm, drawer up to 500 mm
depth
10.2 Check-in weighing/labelling and dispatch belt
The weighing belt conveyor shall be mounted on a weighing scale and also used for labelling.
10.2.1 The dispatch conveyor shall be mounted on supports and dispatches the bags onto the collector
belt.
10.2.2 Both conveyors shall be mounted on wheels for easy removal and shall be able to handle a
single 50kg load and have reasonable width to handle the typical in-gage baggage.
Weighing/labelling and dispatch conveyor length shall be in accordance with the detailed design
10.2.3 to be provided by the supplier, based on the intended layout and available space. Height from
the floor to top of the belt shall be around 300 mm at the passenger loading.
The weighing belt shall be with stainless steel front in such a shape that the passengers cannot
10.2.4 influence the weighing process. Quality of the stainless steel: AISI 304 with corn size 180-
200.
In order to have baggage in a flat position on the collecting conveyor, the despatch conveyor
10.2.5 shall be equipped with a tipping device in order to force baggage to fall down.
10.3 Weighing Scale
The weighing conveyor rests on a special frame with incorporated industrial, certified higher
10.3.1 solution load cells.
The weigh-scales shall be of a type approved for commercial use in respect of design and
10.3.2 accuracy. The weigh-scale digital readout shall read from 0 to 100 kg in 100gr accuracy.
Each scale shall be provided with two readouts (one for the passenger and one for the operator)
10.3.3 with simultaneously individual and total baggage weight indication.
10.4 Belt conveyors
The belt conveyors shall have a belt width of 1000 mm and an overall conveyor width of 1200
10.4.1 mm. Static load 200kg/m; dynamic load 50 kg per meter conveyor.
The conveyor frames shall be fabricated from sheet steel, formed into box channels. Welded
10.4.2 cross members are included for strengthening.
The drive unit shall be with a centre drive with a SEW of NORD hollow shaft worm gear motor
10.4.3 reducer and a tensioning unit, which can be adjusted from both sides via a linking system. If the
bidder consider that the motors with variable speed can ensure the best possible utilization and
will improve BHS efficiency than they should propose such motors with detailed explanation.
All pulleys shall be dynamically balanced according to VDI 2060 170 rpm, Q6.3. Declining,
10.4.4 inclining and queuing belts shall be provided with a motor reducer with brake.
In the non-public area the conveyors shall be guarded with 300-mm high epoxy coated guarding
10.4.5 panels, where applicable In the public area the conveyor shall be provided with stainless steel
guard and cladding. Quality of the stainless steel: AISI 304 with corn size 180-200.
10.4.6 Belt conveyors shall be supported on adjustable stands with adequate braces.

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 Belts shall be endless vulcanised, antistatic, low noise, black PVC belts. Belts shall be flame
retardant according to ISO 340.
10.5 Sorting device
The device used for sorting the “suspect” single bags to the X-ray unit 2 shall be with high
10.5.1 reliability and sufficient capacity to serve the relatively law number of bags to be diverted.
Preferably, rigid conveyor that is vertically mounted in a frame, with horizontal diversion by
means of a crank mechanism.
10.6 Gravity conveyor
10.6.1 Inclined gravity roller conveyor with roller width of 1000mm made from stainless steel.
10.7 Safety fire shutter
There shall be a fire roller shutter for closing of the fire boundary openings between the public
10.7.1 area and baggage make up area, with the following minimum characteristics:
 When closed the fire shutter shall be inserted between the conveyors.
 Size: Width 1400mm x Height 1200mm
 Fire resistance of 90 minutes, the required parameters EW90
 Visual and acoustic status messages in case of failure to close
10.8 Colour
Materials subject of optional painting, not explicitly mentioned in these specifications shall be
10.8.1 painted in RAL .... when in public area and in ... when in the make up area.

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