Department of Software Engineering

University of Gujrat

Introduction to Information and Communication Technologies

Lab-2 Manual
E-Mail and other Internet Services
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E-Mail and other Internet Services

Today we’ll learn to create an email account and will explore different features of gmail
services.
Make sure to follow all the steps correctly because at the end of the lab there will be a
task to test your lab understanding.
How to Make a Google Account

1. Go to https://www.google.com.
2. Click “Sign In” from top right corner.
3. Click “Create account”.
4. Enter your first and last name.
5. Create a username.
6. Enter and confirm a password.
7. Click Next.
8. Enter your personal details and click Next.
9. Verify your phone number or click Not Now. Its optional
10. Read the terms and click I Agree.
Start:
1. First, go to www.google.com
2. Enter gmail.com in the Search Box
3. Then you will be redirected to www.gmail.com
4. Now the Below Shown Screen will appear...

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Click on Create Account

5. Click on "Create account" as seen in the above screenshot.

6. You will be Redirect to the following Screen.

7. Fill in all details username password etc.

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• If the username is not suitable/ taken already, it will give you suggestion like the
screen below.
• Click Next
• Then click I agree
• At the end, a window will open

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Create a New Gmail Message

Above the Inbox option, click the Compose button in the upper left of the screen.

To bring up the New Message form, click the Compose button.

The New Message form displays.

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Before we begin filling out the New Message form, you can maximize it on your screen
by clicking the Maximize icon in the upper right corner of the screen (it looks like two
diagonal arrows).

Steps to write and send new E-Mail/Message:

On the New Message form there are four basic areas to fill out:

• the To field
• the From field
• the Subject field
• the body of the message

There are also links in the upper right corner of the New Message form that allow you to
copy others on the message.

1. How to Fill Out the “To” Field

The first field to fill out is the To field.

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Type the email address where you want to send your message.
Type the email address of the individual you want to receive your message. The email
address needs to be exact. You can add multiple email addresses here.

2. How to Fill Out the “From” Field

The From field defaults to the Gmail address you are using to create the message.

3. How to Fill Out the “Subject” Field

The next field to fill out is the Subject field.

Next, fill out the Subject field.

The Subject field is a brief description of the message. It displays in the recipient's inbox
before they open the message.

Be careful what you type into the Subject field. Typing an unprofessional subject line or
leaving the subject line blank could get your message filtered to your recipient's Spam
folder.

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4. How to Send Copies on Gmail

You can send a copy of your message to additional recipients. There are two ways to do
this:

• By adding Cc recipients. Cc recipients are often added to a message for

informational purposes only. For example, if ABC project affects your project you
may be a Cc recipient to messages about ABC project even when there is no need
for you to respond to those messages.
• By adding Bcc recipients. Bcc stands for blind copy. When you blind copy a
recipient onto a message, no one will be able to tell that they are receiving a copy
of the message but you and that person.

To activate the Cc and Bcc options, place your cursor in the To field.
The Cc and Bcc options appear in the upper right corner of the New Message form.

To copy someone or blind copy someone on an email, use the Cc or Bcc option.

To open the Cc field, click the Cc option. The Cc field displays below the To field.

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To copy someone on a Gmail use the Cc field.

Type the email addresses of any individuals you want to receive a copy of the Gmail
message into the Cc field.

To open the Bcc field, click the Bcc option. The Bcc field displays below the Cc field.

Use the Bcc field to blind copy someone on an email.

Type email addresses of any individuals you want to be blind copied onto the Gmail
message in the Bcc field.

You are now ready to start building the body of your new Gmail message.

5. Build Your Message

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In addition to typing the text of your message, you can control the way your message
looks. You can send attachments or even money with your message (you can find all
these options beside “send” button).

Start by typing the text of your message below the subject line.

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Type the body text of your message.

As you can see in the example above, I've started to type the text of my status report.
However, the message is not complete. I need to add formatting, attach a file from my
computer, and embed a URL.

• How to Incorporate Formatting in Gmail

Gmail's formatting options appear in a menu at the bottom of the New Message form. If
they are not visible, click the Formatting options icon (it looks like an underlined Capital
A) next to the Send button.

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To format the body of your message, use the Formatting menu.

From left to right, the Formatting options are:

• font
• size
• bold
• italic
• underline
• font color
• align font
• numbered list
• bulleted list

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• indent less
• indent more
• quote
• remove formatting

To apply a Formatting option place the cursor next to the text you want to format. Drag
the cursor across the text to select it. Once your text is selected, click
the Formatting option you want to apply to the selected text.

Details

If you hover the cursor over a folder, the number messages in the folder and the size of
the folder displayed. If you have any new unread messages in a folder, the folder name
will appear bold with the number of messages will appear beside it. (For example, Inbox
(3))

• INBOX
New email messages arrive in the Inbox. By default, the contents of your Inbox is
displaying when you log into SFU Connect.
• SENT
A copy of each message you send is saved in the Sent folder.
• DRAFTS
Messages that you have composed but have not yet sent can be saved in
the Drafts folder. If you open a message in the Drafts folder, it opens in the
Compose view. As you are composing, the system automatically saves draft
copies of your message every minute or so. You can manually save a draft by
clicking on the "Save Draft" button.

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Labels:

Label is a tag that can be added to every email you receive or send. You can also add
them to drafts. These labels can be used to keep your inbox organized. They are
similar to folders, however, unlike folders, you can apply more than one label to a
single message.

Creating new Label:

There are two ways to create a new Gmail label, here they are:

a. There is a ‘create a new label’ button in the left sidebar, above the chat window.
You will have to press ‘more’ and scroll down to see the button.

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b. When you select or open an email in your inbox, a ‘tag icon’ will appear below
the search bar, clicking on it will display a drop-down menu, and at the bottom of
that menu, there is an option to create a new label.

After creating a new label, you will be able to access it by selecting it from the
‘label list’. It can be found on the left-hand sidebar of your inbox.

Adding Label to an Email:

Open any email from your inbox, then go ahead and do this:

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2. Click the tag icon below the search bar.

A drop-down menu listing out all the available labels will appear and you can select
the label(s) you want to assign to the email.

3. Click apply

Unlike folders, it’s possible to add multiple labels to an email. This means the same
email can be accessed under different labels.

Move Email to Label:

If you want a particular email to only appear under a label and not in the primary
inbox, then you should move the email to that label. You can do this in two
different ways:

First Method:

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1. Open or select the email

2. Click on the ‘folder’ icon below the search bar

3. A drop-down menu listing out all the available labels will appear and you can
select the label(s) you want to assign to the email.

Second method: You can also move an email by dragging and dropping it on a label
(left sidebar).

Renaming a Label:

In case you want to rename a label, then click on the small arrow button beside
the label name in your label list, click ‘Edit’, and you will see a pop-up menu to edit
the name of that label.

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Deleting a Label:

In case you messed up or if the label is not valid anymore, you can always remove
it in a matter few clicks:

1. Select/open the email,

2. Click on the tag icon below the search bar

3. Just uncheck the label(s) you want to stop using.

You can also remove a label by merely clicking the ‘X’ button next to the label
name.

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Email Signature:

An e-mail signature is a block of text that is appended to the end of an e-

mail message you send. Generally, a signature is used to provide the recipient with
your name, e-mail address, business contact information, or Web site URL.

Steps to add a signature:

1. You can add a signature to a Gmail account by clicking the Gear button in
Gmail and selecting Settings.

2. In settings, select “General” option and Scroll down the Settings menu
until you find the Signature section. You will see a text box as well as a
drop-down menu with your email address.

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3. Select signature option and You can type anything you'd like into the
signature field and use the text formatting tools to give your signature a
custom look. Signatures commonly include your name, place of
employment and title, and your contact information.
You can change the font, color, weight, and more using the text
formatting tools. A signature should be easy to read and professional. A
distracting signature will make you look less professional to the recipient.

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Lab Task
1. Create an email account using your first name.
2. Add any Signature in the account.
3. Generate an email with subject “My Introduction” and in the body part,
write your brief introduction. Send this mail to your own Email Address and
also CC this mail to your Lab Instructor.
4. Create a label “Lab Work” and add the above email (you’ll receive it in your
inbox after sending) in that label.

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