MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

CHAPTER 13: Gmail

Objectives:
a.) Determine effective email structures to achieve clarity and
successful communication.
b.) Develop a heightened awareness of the potential perils of
digital communication.

Lesson 1: Introduction to Gmail

Gmail is a free email service provided by Google. In many ways, Gmail is like any other email
service: You can send and receive emails, block spam, create an address book, and perform
other basic email tasks. But it also has some more unique features that help make it one of the
most popular online email services.
In this lesson, we'll talk about some of the features and advantages of Gmail, and we'll give an
overview of the Gmail window.

Google accounts

Creating a Google account is needed to access Gmail because it is just one of the many services
offered by Google to registered users. Signing up for a Google account is free and easy, and
naming your new Gmail address will be a part of the sign-up process. This means whenever
you're signed in to Gmail, you are automatically signed in to your Google account. You'll be able
to easily access other Google services like Google Docs, Calendar, and YouTube.

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Of course, you don't have to use any of these features. You may just want to focus on email for
now. However, if you'd like more information, you can review our Google account tutorial,
where we talk about some of the different services Google offers and show you how to change
your privacy settings.
Gmail features
Gmail offers several useful features to make your email experience as smooth as possible,
including:
 Spam filtering. Spam is another name for junk email. Gmail uses advanced technologies
to keep spam out of your inbox. Most spam is automatically sent to a separate spam
folder, and after 30 days it is deleted.
 Conversation View. An email conversation occurs whenever you send emails back and
forth with another person (or a group of people), often about a specific topic or event.
Gmail groups these emails together by default, which keeps your inbox more organized.
 Built-in chat. Instead of sending an email, you can send someone an instant message or
use the voice and video chat feature if your computer has a microphone and/or webcam.
 Call Phone. This feature is similar to voice chat, except that it allows you to dial an actual
phone number to call any phone in the world. It's free to make a call to anywhere in the
United States or Canada, and you can make calls to other countries at relatively low rates.

Lesson 2: Setting up a Gmail account

To create a Gmail address, you'll first need to create a Google account. Gmail will redirect
you to the Google account sign-up page. You'll
need to provide some basic information like
your name, birth date, gender, and location. You
will also need to choose a name for your new Gmail
address. Once you create an account, you'll be able
to start adding contacts and adjusting your mail
settings.

To create an account:
1. Go to www.gmail.com.
2. Click Create account.

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3. The sign-up form will appear. Follow the directions by entering the required information.

4. Next, enter your phone number to verify your account. Google uses a two-step
verification process for your security.

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5. You will receive a text message from Google with a verification code. Enter the code to
complete the account verification.

6. Next, you will see a form to enter some of your personal information, like your name and
birthday.

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7. Review Google's Terms of Service and Privacy Policy, then click I agree.

8. Your account will be created.

Just like with any online service, it's important to choose a strong password—in other words, one
that is difficult for someone else to guess

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Lesson 3: Signing in to your account

When you first create your account, you will be automatically signed in. Most of the time,
however, you'll need to sign in to your account and sign out when you're done with it. Signing
out is especially important if you're using a shared computer (for example, at a library or office)
because it prevents others from viewing your emails.
To sign in:
1. Go to www.gmail.com.
2. Type your user name (your email address) and password, then click Next.

To sign out:

In the top-right corner of the page, locate the circle that has your first initial (if you've already
selected an avatar image, it will show the image instead). To sign out, click the circle and
select Sign out.

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Lesson 4: Mail Settings

Mail settings
Occasionally, you may want to make adjustments to Gmail's appearance or behavior. For
example, you could create a signature or vacation reply, edit your labels, or change the theme.
These adjustments can be made from your mail settings.
To access your mail settings:

1. Click the gear icon in the top-right corner of the page, then select Settings.

2. From here, you can click any of the categories at the top to edit the desired settings.

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Lesson 5: Adding Contacts

Adding contacts
Like all major email providers, Gmail lets you keep an address book of contacts so you don't
have to memorize everyone's email addresses. You can also add other contact information,
like phone numbers, birthdays, and physical addresses.
To add a contact:

1. Click the Google apps button.

2. Click the Contacts button in the drop-down menu.

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3. Your contacts screen will appear. Click the Add new contact button in the lower-right
corner.

4. Enter the contact information, then click Save.

To edit a contact:
1. In the Google apps drop-down menu, select Contacts.

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2. Locate the contact you want to edit, then click Edit Contact.

3. You can now make any changes you want to the contact.

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Lesson 6: Sending Emails

Sending email
When you write an email, you'll be using the compose window. This is where you'll add
the email address of the recipient(s), the subject, and the body of the email, which is the
message itself. You'll also be able to add various types of text formatting, as well as one or
more attachments. If you want, you can even create a signature that will be added to the end of
every email you send.
The compose window
Click the buttons in the interactive below to learn about the different parts of the compose
window.

To send an email:
1. In the left menu pane, click the Compose button.

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2. The compose window will appear in the lower-right corner of the page.

3. You'll need to add one or more recipients to the To: field. You can do this by typing one
or more email addresses, separated by commas, or you can click To to select recipients
from your contacts, then click select.

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4. Type a subject for the message.

5. In the body field, type your message. When you're done, click Send.

If the person you are emailing is already one of your contacts, you can start typing that
person's first name, last name, or email address, and Gmail will display the contact below
the To: field. You can then press the Enter key to add the person to the To: field.

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Lesson 7: Adding attachments

Adding attachments
An attachment is simply a file (like an image or document) that is sent along with your email. For
example, if you are applying for a job, you might send your resume as an attachment, with the
body of the email being the cover letter. It's a good idea to include a message in the body of your
email explaining what the attachment is, especially if the recipient isn't expecting an attachment.
Remember to attach your file before you click Send. Forgetting to attach a file is a surprisingly
common mistake.
To add an attachment:
1. While composing an email, click the paper clip icon at the bottom of the compose
window.

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2. A file upload dialog box will appear. Choose the file you want to attach, then click Open.

3. The attachment will begin to upload. Most attachments will upload within a few seconds,
but larger ones can take longer.

4. When you're ready to send your email, click Send.

You can click Send before the attachment finishes uploading. It will continue to upload, and
Gmail will automatically send the email once it's done.

For more knowledge about advanced tutorial in Gmail , please check the link
provided; https://www.youtube.com/watch?v=9JiOOda0n3w

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REFERENCES

https://edu.gcfglobal.org/en/gmail/introduction-to-gmail/1/

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