Microsoft Word 2007: Step by Step

assistant teacher: Wasan A.
Alawsi Microsoft Word 2007
Microsoft
Word 2007
Step
By
Step
1
assistant teacher: Wasan A. Alawsi Microsoft Word 2007
Microsoft Word 2007 Step by Step
Lesson 1: Getting Familiar with Microsoft Word 2007 for

Windows
 The Microsoft Office Button

 The Quick Access Toolbar
 The Title Bar
 The Ribbon
 The Ruler
 The Text Area
 The Vertical and Horizontal Scroll Bars
 The Status Bar
 Understanding Document Views
 Click
 Understanding Nonprinting Characters
 Create Sample Data and Select Text
 Place the Cursor
 Execute Commands with Keyboard Shortcuts
 Start a New Paragraph
 Exit Word
Microsoft Word is a word processing software package. You can use it to type letters, reports, and
other documents. This tutorial teaches Microsoft Word 2007 basics. Although this tutorial was created
for the computer novice, because Microsoft Word 2007 is so different from previous versions of
Microsoft Word, even experienced users may find it useful.
This lesson will introduce you to the Word window. You use this window to interact with Word. To begin
this lesson, open Microsoft Word 2007. The Microsoft Word window appears and your screen looks
similar to the one shown here.
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Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how a window
displays depends on the size of your window, the size of your monitor, and the resolution to which your
monitor is set. Resolution determines how much information your computer monitor can display. If you
use a low resolution, less information fits on your screen, but the size of your text and images are
larger. If you use a high resolution, more information fits on your screen, but the size of the text and
images are smaller. Also, Word 2007, Windows Vista, and Windows XP have settings that allow you to
change the color and style of your windows.
The Microsoft Office Button
In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click the
button, a menu appears. You can use the menu to create a new file, open an existing file, save a file,
and perform many other tasks.
The Quick Access Toolbar
Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you
with access to commands you frequently use. By default Save, Undo, and Redo appear on the Quick
Access toolbar. You can use Save to save your file, Undo to rollback an action you have taken, and
Redo to reapply an action you have rolled back.
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The Title Bar
Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on
which you are currently working. Word names the first new document you open Document1. As you
open additional new documents, Word names them sequentially. When you save your document, you
assign the document a new name.
The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the Ribbon to
issue commands. The Ribbon is located near the top of the screen, below the Quick Access toolbar. At
the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within
each group are related command buttons. You click buttons to issue commands or to access menus
and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a group.
Clicking the dialog box launcher gives you access to additional commands via a dialog box.
The Ruler
The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly. If your ruler is not visible, follow
the steps listed here:
1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon.
The Text Area
Just below the ruler is a large area called the text area. You type your document in the text area. The
blinking vertical line in the upper-left corner of the text area is the cursor. It marks the insertion point. As
you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end
of the document.
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The Vertical and Horizontal and Vertical Scroll Bars

The vertical and horizontal scroll bars enable you to move up, down, and across your window simply by
dragging the icon located on the scroll bar. The vertical scroll bar is located along the right side of the
screen. The horizontal scroll bar is located just above the status bar. To move up and down your
document, click and drag the vertical scroll bar up and down. To move back and forth across your
document, click and drag the horizontal scroll bar back and forth. You won't see a horizontal scroll bar if
the width of your document fits on your screen.
The Status Bar
The Status bar appears at the very bottom of your window and provides such information as the current
page and the number of words in your document. You can change what displays on the Status bar by
right-clicking on the Status bar and selecting the options you want from the Customize Status Bar
menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item
means it is selected.
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Understanding Document Views

In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print Layout, Full
Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your document.
Web Layout
Web Layout view enables you to see your document as it would appear in a browser such as
Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more comfortable.
Outline View
Outline view displays the document in outline form. You can display headings without the text. If
you move a heading, the accompanying text moves with it.
You should use Draft view for these lessons. Before moving ahead, make sure you are in Draft view:
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1. Click the View tab.

2. Click Draft in the Document Views group. When the Draft option is selected it appears in a contrasting
color.
Click
During the lessons that follow, you will be asked to "click" items and to choose tabs. When asked to
click:
1. Point to the item.
2. Press your left mouse button once.
If you are asked to double-click an item:
2. Quickly press your left mouse button twice.
If you are asked to right-click:
2. Press your right mouse button.
If you are asked to choose a tab, click the tab.
Understanding Nonprinting Characters
Certain characters, called nonprinting characters, do not print and will not appear in your printed
document but do affect your document layout. You can elect to see these characters on the screen as
you type or you can elect to have them remain invisible. For these lessons, opt to see them onscreen.
This table describes most of them:
Character Denotes
A tab
. A space
¶ The end of a paragraph
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Hidden text
To view nonprinting characters:
1. Choose the Home tab.

2. Click the Show/Hide button in the Paragraph group . The Show/Hide button appears in a contrasting
color, when it is selected.
Create Sample Data and Select Text
If you type =rand() in your Word document and then press Enter, Word creates three paragraphs. You
can use these paragraphs to practice what you learn. Throughout these lessons, you will be asked to
select text. The following exercise teaches you how to create data and how to select data. You can
select by using the arrow keys or by clicking and dragging. When using the arrow keys, use the up
arrow to move up, the down arrow to move down, the left arrow to move left, and the right arrow to
move right. When using the mouse, press the left mouse button and then drag in the direction you want
to move.
EXERCISE 1
Create Sample Data

1. Type =rand().
2. Press Enter. Three paragraphs appear in your document.
Select with the Shift and Arrow Keys

1. Place your cursor before the word "On" in the first paragraph.
2. Press and hold down the Shift key, which serves as an "anchor" showing where text you wish to select
begins or ends.
3. Press the right arrow key until the first line of text is highlighted.
4. Press the down arrow key until the first paragraph is highlighted.
5. Click anywhere outside the highlighted area to remove the highlighting.
Select with the Mouse

1. Place your cursor before the word "You" in the second paragraph.
2. Press and hold down the left mouse button.
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3. Drag the mouse until you have highlighted the second paragraph.
4. Click anywhere outside the highlighted area to remove the highlighting.
Place the Cursor
During the lessons, you will often be asked to place the cursor at a specific location (the insertion point)
on the screen. You place the cursor by moving the cursor to the specified location and pressing the left
mouse button or by using the arrow keys to move to the specified location.
EXERCISE 2
The Arrow Keys

1. Use the down arrow key to move down your document.
2. Use the right arrow key to move to the right.
3. Use the up arrow key to move up.
4. Use the left arrow key to move to the left.
Cursor
1. Move around your document by using you mouse and clicking in a variety of location.
2. Click in a location and type. Note what happens.
Execute Commands with Keyboard Shortcuts
There are many methods you can use to accomplish tasks when using Word. Generally, you choose an
option by clicking the option on the Ribbon. However, you can also use shortcut keys. A key name
followed by a plus and a letter means to hold down the key while pressing the letter. For example,
Ctrl+b means you should hold down the Ctrl key while pressing "b." A shorthand notation of the above
would read as follows:
Press Ctrl+b
Typists who are slowed down by using a mouse usually prefer using keys.
Start a New Paragraph
When you type in Microsoft Word, you do not need to press a key to move to a new line. To start a new
paragraph, press the Enter key.
Exit Word
You have completed Lesson One. Typically, you save your work before exiting.
EXERCISE 3
Close and Save—Windows Vista
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1. Click the Microsoft Office button. A menu appears.

2. Click Exit Word, which you can find in the bottom-right corner.
3. You are prompted: "Do you want to save changes to Document1?" To save your changes, click Yes.
Otherwise, click No. If you click Yes, the Save As dialog box appears.
4. Move to the correct folder.

5. Name your file by typing Lesson One.doc in the File Name field.
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6. Click Save. Word saves your file.
Close and Save—Windows XP

2. Click Exit Word, which is in the bottom-right corner.
3. You will be prompted: "Do you want to save changes to Document1?" To save your changes, click Yes.
Otherwise, click No. If you click Yes, the Save As dialog box appears.
4. Specify the correct folder in the Save In box.
5. Name your file by typing Lesson One.doc in the File Name field.
6. Click Save. Word saves your file.
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Lesson 2: Microsoft Word 2007 Basic Features
Lesson 1 familiarized you with the the Microsoft Word window. You are now ready to learn how to
create a Word document. This lesson covers typing, using the Backspace key, using the Delete key,
inserting text, bolding, underlining, and italicizing. To begin, open Microsoft Word.
 Type, Backspace, and Delete
 Insert and Overtype
 Bold, Italicize, and Underline
 Save a File and Close Word
Type, Backspace, and Delete
In Microsoft Word, you create documents by typing them. For example, if you want to create a report,
you open Microsoft Word and then begin typing. You do not have to do anything when your text
reaches the end of a line and you want to move to a new line—Microsoft Word automatically moves
your text to a new line. If you want to start a new paragraph, press Enter. Microsoft word creates a
blank line to indicate the start of a new paragraph. To capitalize, hold down the Shift key while typing
the letter you want to capitalize. If you make a mistake, you can delete what you typed and then type
your correction.
You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft Word
deletes the character that precedes the insertion point. The insertion point is the point at which your
mouse pointer is located. You can also delete text by using the Delete key. First, you select the text you
want to delete; then you press the Delete key.
EXERCISE 1
Type and Backspace
1. Type the following sentence:
Joe has a very large house.
2. Delete the word "house." Using either the arrow keys or the mouse, place the cursor between the
period and the "e" in "house."
3. Press the Backspace key until the word "house" is deleted.
4. Type boat. The sentence should now read:
"Joe has a very large boat."
Delete
Delete the word "very" from the sentence you just typed.
1. Select the word "very." You can place the cursor before the "v" in the word "very," press and hold down
the Shift key, and then press the right arrow key until the word "very" is highlighted.
2. Press the Delete key. The sentence should now read:
"Joe has a large boat."
Insert and Overtype
While creating your document, you may find you need to insert text—place new text between existing
text. Suppose, you type the sentence, "Joe has a large boat." After typing it, you decide you want to
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change the sentence to "Joe has a large blue boat." With Microsoft Word, inserting a word, phrase, or
even several paragraphs is easy.
Alternatively, you may want to overtype text—replace old text with new text. For example, suppose you
type the sentence, "Joe has a large blue boat." After typing it, you decide you want to change the
sentence to "Joe has a large gray boat." With Microsoft Word, overtyping the word blue with the word
gray is also easy. Before you attempt to insert or overtype, you should check the mode you are in—
Insert or Overtype. You right-click the Status bar and then use the Customize Status Bar menu to place
the Insert/Overtype button on the Status bar. You can then use the Insert/Overtype button to switch
between Insert and Overtype mode. When you are in Insert mode, you can insert text. When you are in
Overtype mode, you can overtype text. By default, Microsoft Word is in the Insert mode.
EXERCISE 2
Placing the Insert/Overtype button on the Status bar

1. Right-click the Status bar. The Customize Status Bar menu appears.
2. Click Overtype. The Insert/Overtype button appears on the Status bar.
3. If the word Insert appears on the Status bar, you are in Insert mode.
4. If the word Overtype appears on the Status bar, click the word Overtype and it will change to Insert,
thereby changing Word to Insert mode.
Insert
Make sure you are in Insert mode before proceeding. You are going to insert the word "blue" between
the words "large" and "boat."
1. Place the cursor after the space between the words "large" and "boat."
2. Type the word blue.
3. Press the spacebar to add a space.
4. The sentence should now read:
"Joe has a large blue boat."
Overtype
You can type over the current text (replace the current text with new text) in the Overtype mode. Do the
following to change to the Overtype mode.
 Click "Insert" on the Status bar. The word Insert changes to Overtype.
Change the word "blue" to "gray."
1. Place the cursor before the letter "b" in "blue."
2. Type the word gray.
3. The sentence should now read:
"Joe has a large gray boat."
Note: You can overtype text without changing to Overtype mode by selecting the text you want to
overtype and then typing.
Bold, Italicize, and Underline
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When creating a document, you may need to emphasize particular words or phrases by bolding,
underlining, or italicizing. Also, certain grammatical constructs require that you bold, underline, or
italicize. You can bold, underline, and italicize when using Word. You also can combine these
features—in other words, you can bold, underline, and italicize a single piece of text.
When you need to perform a task in Microsoft Word, you can usually choose from several methods.
The exercises that follow show you how to bold, underline, or italicize using four different methods:
using the launcher, the Ribbon, the Mini-toolbar/context menu, and the keyboard.
EXERCISE 3
Type the following exactly as shown. Remember, pressing the Enter key starts a new paragraph. Press
the Enter key at the end of each of the following lines to start a new paragraph.
Launcher: Bold Italicize Underline these words. All three Regular
Ribbon: Bold Italicize Underline these words. All three Regular
Mini Toolbar: Bold Italicize Regular
Keys: Bold Italicize Underline these words. All three Regular
Your screen should look similar to the one shown here.
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Bold with the Dialog Box Launcher
1. On the line that begins with Launcher, select the word "Bold." You can place the cursor before the
letter "B" in "Bold." Press the Shift key; then press the right arrow key until the entire word is
highlighted.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.
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4. Click Bold in the Font Style box.

Note: You can see the effect of your action in the Preview window. To remove the bold, click Regular.
5. Click OK to close the dialog box.
6. Click anywhere in the text area to remove the highlighting. You have bolded the word bold.
Alternate Method—Bold with the Ribbon
1. On the line that begins with "Ribbon," select the word "Bold." You can place the cursor before the letter
"B" in "Bold." Press the Shift key; then press the right arrow key until the entire word is highlighted.
3. Click the Bold button in the Font group. You have bolded the word bold.
Note: To remove the bold, you can select the text and then click the Bold button again.
4. Click anywhere in the text area to remove the highlighting.
Alternate Method - Bold with the Mini Toolbar
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1. On the line that begins with "Mini Toolbar," select the word "Bold." You can place the cursor before the
letter "B" in "Bold."Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Right-click. The Mini toolbar appears.
3. Click the Bold button . You have bolded the word bold.
Alternate Method—Bold with Keys

1. On the line that begins with "Keys," select the word "Bold." You can place the cursor before the letter
"B" in "Bold." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Press Ctrl+b (hold down the Ctrl key while pressing b).
Note: To remove the Bold, press Ctrl+b again. You can also remove formatting by pressing
Ctrl+spacebar.
Italicize with the Dialog Box Launcher
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1. On the line that begins with Launcher, select the word "Italicize." You can place the cursor before the
letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is
highlighted.
4. Click Italic in the Font Style box.

Note: You can see the effect of your selection in the Preview window. To remove the italics, click
Regular in the Font Style box.
5. Click OK to close the Font dialog box.
6. Click anywhere in the text area to remove the highlighting. You have italicized the word Italicize.
Alternate Method—Italicize with the Ribbon
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1. On the line that begins with "Ribbon," select the word "Italicize." You can place the cursor before the
letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is
highlighted.
3. Click the Italic button on the Ribbon. You have italicized the word Italicize.
Note: To remove the italics, select the text and click the Italicize button again.
Alternate Method—Italicize with the Mini Toolbar
1. On the line that begins with "Mini Toolbar," select the word "Italicize." You can place the cursor before
the letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is
highlighted.
2. Right-click. The Mini toolbar appears.
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3. Click the Italic button . You have italicized the word Italicize.
Alternate Method—Italicize with Keys

1. On the line that begins with "Keys," select the word "Italicize." You can place the cursor before the letter
"I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Press Ctrl+i (hold down the Ctrl key while pressing i).
Note: To remove italics, press Ctrl+i again. You can also remove formatting by pressing Ctrl+spacebar.
3. Click anywhere in the text area to remove the highlighting.You have italicized the word Italicize.
Underline with the Dialog Box Launcher

You can underline when using Word. Word provides you with many types of underlines from which to
choose.The following are some of the underlines that are available if you use the dialog box launcher:
The following illustrates underlining with the dialog box launcher:
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1. On the line that begins with "Launcher," select the words "Underline these words."
4. In the Underline Style box, click the down arrow to open the pull-down menu.
5. Click the type of underline you wish to use.
Note: To remove an underline, you select None from the pull-down menu.
6. Click OK to close the dialog box. The underline you selected appears under the words.
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Alternate Method—Underline with the Ribbon
1. On the line that begins with "Ribbon," select the words "Underline these words."
3. Click the Underline button in the Font group . Alternatively, you can press the down arrow next to
the underline button and click to choose the type of underline you want.
Note: To remove the underlining, click the Underline button again.
Alternate Method—Underline with Keys

1. On the line that begins with "Keys," select the words "Underline these words."
2. Press Ctrl+u (hold down the Ctrl key while pressing u).
Note: To remove the underlining, press Ctrl+u again.
All Three with the Dialog Box Launcher

1. On the line that begins with "Launcher," select the words "All three."
4. In the Font Style box, click Bold Italic.
Note: You can see the effect of your selection in the preview window. To turn off the Bold Italic, click
Regular.
5. In the Underline box, click to open the pull-down menu. Click the type of underline you want to use.
Note: To remove an underline, select None from the pull-down menu.
6. Click OK to close the dialog box.
Alternate Method—All Three with the Ribbon

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1. On the line that begins with "Ribbon," select the words "All three."
3. Click the Bold button in the Font group.
4. Click the Italic button in the Font group.
5. Click the Underline button in the Font group.

Alternate Method—All Three with Keys

1. On the line that begins with "Keys," select the words "All three."
2. Press Ctrl+b (bold).
3. Press Ctrl+i (italicize).
4. Press Ctrl+u (underline).
Note: You can remove formatting by highlighting the text and pressing Ctrl+spacebar.
Save a File and Close Word

You must save your documents if you wish to recall them later. You can use the Save option on the
Microsoft Office menu, to save a document. You can also save a document by typing Ctrl+s. The first
time you save a document, the Save As dialog box appears. Use the Save As dialog box to locate the
folder in which you want to save your document and to give your document a name. After you have
saved your document at least once, you can save any changes you make to your document simply by
clicking the Save after you click the Microsoft Office button.
The following exercise shows you how to save the file you just created and close Word. You will name
your file Lesson Two.
EXERCISE 4
Save a File—Windows Vista:

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2. Click Save. The Save As dialog box appears, if you are saving your document for the first time.
3. Use the Address bar to locate the folder in which you want to save your file.
4. Name your file by typing Lesson Two.docx in the File Name box.
5. Click Save.
7. Click Exit Word, which is located in the bottom-right corner of the window. Word closes.
Save a File—Windows XP
2. Click Save. The Save As dialog box appears if you are saving your document for the first time.
3. Specify the correct folder in the Save In box.
4. Name your document by typing Lesson Two in the File Name box.
5. Click Save.
7. Click Exit Word, which is located in the bottom-right corner of the window. Word closes.
Every time you save your document, you overwrite the previous version of your document. For
example, you create a document and save it. Later you delete several passages from the document
and then save your changes. The passages from the first draft of the document no longer exist. If you
want to save both the original draft of your document and the revised document, you must save the
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second draft of the document using a different name. To save the document using a different name,
click the Microsoft Office button. A menu appears. Click Save As. The Save As dialog box appears.
Use the File Name box to give your document a new name.
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Lesson 3: More Basic Features

 Open a File
 Cut and Paste
 Copy and Paste
 Use the Clipboard
 Create AutoText
 Use Spell Check
 Find and Replace
 Change the Font Size
 Change the Font
 Save Your File
The features in Word 2007 can make your work easier, make your documents more attractive, and/or
enable you to work more efficiently. This Microsoft Word lesson teaches you how to open a file, cut,
copy, paste, use AutoText, use spell check, use Find and Replace, and change fonts. All of these
features either make your work easier or make your document more attractive.
Open a File
When you do not have time to complete your work or when you finish your work, you can save and
close your file. After saving a file, you can later open it to revise or finish it. You learned how to save a
file in Lesson 2. In the exercise that follows, you learn how to open the file you saved.
EXERCISE 1
Open a File with Windows Vista

If you are using Windows Vista:
1. Open Word 2007.
3. Click Open. The Open dialog box appears.
4. Locate the folder in which you saved the file. The file is named Lesson Two.docx.
5. Click Lesson Two.docx.
6. Click Open. The file you created during the previous lesson appears.
Open a File with Windows XP

If you are using Windows XP:
1. Open Word 2007.
3. Click Open. The Open dialog box appears.
4. Use the Look In field to move to the folder in which you saved the file. The file is named Lesson
Two.docx.
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Alternate Method—Opening a File with Keys

1. Open Word 2007.
2. Press Ctrl+o.
3. Locate the folder in which you saved your file. The file is named Lesson Two.docx
Cut and Paste
You can use Word's Cut feature to remove information from a document. The you can use the Paste
feature to place the information you cut anywhere in the same or another document. In other words,
you can move information from one place in a document to another place in the same or different
document by using the Cut and Paste features. The Office Clipboard is a storage area. When you cut,
Word stores the data you cut on the Clipboard. You can paste the information that is stored on the
Clipboard as often as you like.
EXERCISE 2
Cut with the Ribbon
1. Type the following:

I want to move. I am content where I am.
2. Select "I want to move. "
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4. Click the Cut button in the Clipboard group. Word cuts the text you selected and places it on the
Clipboard. Your text should now read:
"I am content where I am."
Paste with the Ribbon
1.
2. Place the cursor after the period in the sentence "I am content where I am."
3. Press the spacebar to leave a space.
5. Click the Paste button in the Clipboard group. Word pastes the text on the Clipboard. Your text
should now read:
"I am content where I am. I want to move."
Alternate Method—Cut with a Context Menu
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2. Select "I want to move. "
3. Right-click. The Mini toolbar and a context menu appear.
4. Click Cut on the menu. Your text should now read:
Alternate Method—Paste with a Context Menu
1. Place the cursor after the period in the sentence

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3. Right-click. A Mini toolbar and a context menu appear.

4. Click Paste. Your text should now read:
Alternate Method—Cut with Keys
2. Select "I want to move."
3. Press Ctrl+x.
4. Your text should now read:
" I am content where I am."
Alternate Method—Paste with Keys
1. Place the cursor after the period in the sentence: "I am content where I am."
3. Press Ctrl+v.
Copy and Paste
In Microsoft Word, you can copy information from one area of a document and place the information
you copied anywhere in the same or another document. In other words, after you type information into
a document, if you want to place the same information somewhere else, you do not have to retype the
information. You simple copy it and then paste it in the new location. As with cut data, Word stores
copied data on the Clipboard.
EXERCISE 3
Copy with the Ribbon

You will want to copy me. One of me is all you need.
2. Select "You will want to copy me."
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4. Click the Copy button in the Clipboard group. Word copies the data you selected to the Clipboard.
Paste with the Ribbon
1. Place the cursor after the period in the sentence: "One of me is all you need."
4. Click the Paste button in the Clipboard group. Word places the data you copied at the insertion
point. Your text should now read: "You will want to copy me. One of me is all you need. You will want to
copy me."
Alternate Method—Copy with a Context Menu

2. Select "You will want to copy me."
3. Right-click. A Mini toolbar and a context menu appear.
4. Click Copy. Word places the data you copied at the insertion point. Your text should now read: "You will
want to copy me. One of me is all you need. You will want to copy me."
Alternate Method—Paste with a Context Menu

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1. Place the cursor after the period in the sentence: "One of me is all you need."
3. Right-click. A context menu appears.
4. Click Paste. Word pastes the information on the Clipboard into the document.
Alternate Method—Copy with Keys

2. Select "You will want to copy me. "
3. Press Ctrl+c. Word copies the information you selected to the Clipboard.
Alternate Method—Paste with Keys

1. Place the cursor after the period in the sentence "One of me is all you need."
3. Press Ctrl+v.
"You will want to copy me. One of me is all you need. You will want to copy me."
Use the Clipboard
As you cut or copy, Word can store the information you have cut or copied on the Clipboard in a
hierarchy. Then each time you cut or copy, the data you just cut or copied moves to the top of the
Clipboard hierarchy and the data previously at the top moves down one level. When you choose Paste,
the item at the top of the hierarchy is the item Word pastes into your document. The Clipboard can
store up to 24 items. You can paste any item on the Clipboard into your document by placing your
cursor at the insertion point, displaying the Clipboard pane, and then clicking the item.
The Clipboard pane includes an Options button. You can click the Options button to set the Clipboard
options described in the following table.
Option Description
Show Office Clipboard Automatically Shows the Clipboard automatically when you copy
items.
Show Office Clipboard When Ctrl+c Shows the Clipboard when you press Ctrl+c twice.
Pressed Twice
Collect Without Showing Office Copies to the Clipboard without displaying the
Clipboard Clipboard pane.
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Show Office Clipboard Icon on Taskbar Displays the Clipboard icon on your system
taskbar.
Show Status Near Taskbar When Displays the number of items copied on the
Copying taskbar when copying.
EXERCISE 4
Use the Clipboard
1. Place the cursor at the point at which you want to insert your text.
3. Click the Clipboard dialog box launcher to open the Clipboard.
4. Click the item on the clipboard you want to insert into your document. Word pastes the Clipboard item
into your document at the insertion point.
Create AutoText
Cut and Copy both store information on the Clipboard. Information you store on the Clipboard is
eventually lost. If you want to store information permanently for reuse, use AutoText. AutoText
permanently stores information for future use.
EXERCISE 5
Create AutoText
33

AutoText information is stored permanently.
2. Select "AutoText information is stored permanently."
3. Choose the Insert tab.
4. Click Quick Parts in the Text group. A menu appears.
5. Click Save Selection to Quick Part Gallery. The Create New Building Block dialog box appears.
6. Microsoft Word suggests a name. Change the name by typing AT in the Name field.
7. Click OK. The dialog box closes.
9. Place the cursor between the period in the sentence you just typed and the paragraph marker (¶).
10. Press the spacebar to leave a blank space.
11. Type AT.
12. Press F3. Your text should now read:
"AutoText information is stored permanently. AutoText information is stored permanently."
Note: Whenever you need the text, simply type the name (AT) and then press F3.
Use Spell Check
Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line under
the word. Grammar errors display with a green wavy line under the error. In Word 2007, you can use
the Review tab's Spelling & Grammar button to initiate a spell and grammar check of your document.
34
EXERCISE 6
Use Spell Check
1. Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of Ridgemont.
2. Select: "Open thr door for Mayrala. She is a teacher from the town of Ridgemont."
3. Choose the Review tab.
4. Click the Spelling & Grammar button. The Spelling and Grammar dialog box appears.
6. "The" is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box. Word
suggests correct spellings. These suggestions are found in the Suggestions box.
7. Click "the" in the Suggestions box.
8. Click Change.
Note: If the word is misspelled in several places, click Change All to correct all misspellings.
9. The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave "Mayrala" in the
document with its current spelling.
35
Note: If a word appears in several places in the document, click Ignore All so you are not prompted to
correct the spelling for each occurrence.
10. "Ridgemont" is not found in the dictionary. If you frequently use a word not found in the dictionary, you
might want to add that word to the dictionary by clicking the Add to Dictionary button. Word will then
recognize the word the next time it appears. Click Add to Dictionary.
11. The following should appear on your screen: "Word finished checking the selection. Do you want to
continue checking the remainder of the document?"
12. Click No. If you wanted Word to spell-check the entire document, you would have clicked Yes.
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have anything
selected, Word checks the entire document.
Find and Replace
If you need to find a particular word or phrase in your document, you can use the Find command. This
command is especially useful when you are working with large files. If you want to search the entire
document, simply execute the Find command. If you want to limit your search to a selected area, select
that area and then execute the Find command.
After you find the word or phrase you are searching for, you can replace it with new text by executing
the Replace command.
EXERCISE 7
Use Find with the Ribbon

Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School.
2. Select: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School."
4. Click Find in the Editing group. A menu appears.
5. Click the Find option on the menu. The Find and Replace dialog box appears.
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6. Type east in the Find What field.

7. Click Find Next.
Note that the "East" in Easton is highlighted.
8. Click Find Next again.
Note that "east" is highlighted.
9. Click Find Next again.
Note that the "East" in Eastern is highlighted.
10. Click Find Next. The following message should appear: "Word has finished searching the selection. Do
you want to search the remainder of the document?"
11. Click No.
12. Click Cancel.
Alternate Method—Find with Keys

1. Select: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School."
2. Press Ctrl+f.
3. Follow steps 6 through 12 in the preceding section.
Use Replace with the Ribbon
37
1. Select "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School."
3. Click Replace in the Editing group. The Find and Replace dialog box appears.
4. Type east in the Find What box.

5. Type west in the Replace With box.
6. Click Find Next. The East in Easton is highlighted.
7. Click Replace. Word replaces the "East" in "Easton" with "West" and then highlights the word "east."
8. Click Replace. Word replaces the word "east" with "west" and then highlights the word "Eastern."
9. Click Close. Do not replace the "East" in "Eastern" with "West."
10. Your text should now read,
"Monica is from Weston. She lives on the west side of town. Her daughter attends Eastern High
School."
Alternate Method—Replace with Keys
1. Select "Monica is from Easton. She lives on the west side of town. Her daughter attends Western High
School."
2. Press Ctrl+h.
3. Follow steps 4 through 11 in the preceding section.
Change the Font Size
A font is a set of characters (text) represented in a single typeface. Each character within a font is
created by using the same basic style. In Microsoft Word, you can change the size of your font. The
following exercise illustrates changing the font size.
EXERCISE 8
Change the Font Size
38

I can be any size you want me to be.
2. Select "I can be any size you want me to be."
4. In the Font group, click the down arrow next to the Font Size box. A menu of font sizes appears.
5. Move your cursor over the menu of font sizes. As you do, Word 2007 provides a live preview of the
effect of applying each font size.
6. Click 36 to select it as your font size.
Note: If you know the font size you want, you can type it in the Font Size field.
Alternate Method—Change the Font Size with Grow Font and Shrink Font
You can also change the size of your font by clicking the Grow Font and Shrink Font buttons. Selecting
text and then clicking the Grow Font button makes your font larger. Selecting text and then clicking the
Shrink Font button makes your font smaller.
39

Grow Shrink
2. Select "Grow"
4. Click the Grow Font button several times. Your font becomes larger.
5. Select Shrink.
6. Click the Shrink Font button several times. Your font becomes smaller.
Change the Font
In Microsoft Word, you can change the font (the "family" of type you use for your text). This feature is
illustrated in the following exercise:
EXERCISE 9
Change the Font with the Ribbon
40

Changing fonts
2. Select "Changing fonts."
4. Click the down arrow next to the Font field. A menu of fonts appears.
5. Move the cursor over the list of fonts. Word 2007 provides a live preview of what the font will look like if
you select it.
6. Click the font name to select the font you want.
Alternate Method—Change the Font with the Mini Toolbar
1. Select "Changing fonts."

2. Right-click. The Mini toolbar and a menu appears.
41
3. Move to the Mini toolbar.

4. Click the down arrow next to the Font field. A menu of fonts appears.
5. Click the name of the font you want.
Save Your File
This is the end of Lesson 3. You can save your file and close Word. See Lesson 2 to learn how to save
and close.
42
Lesson 4: Formatting Paragraphs and Working with Styles
When you type information into Microsoft Word, each time you press the Enter key Word creates a new
paragraph. You can format paragraphs. For example, you can indent the first line of a paragraph, you
can set the amount of space that separates paragraphs, and you can align a paragraph left, right,
center, or flush with both margins. Styles are a set of formats you can quickly apply to a paragraph. For
example, by applying a style, you can set the font, set the font size, and align a paragraph all at once.
In this lesson, you will learn about the various formats you can apply to a paragraph and about styles.
 Open a Blank Document

 Add Sample Text
 Add Space Before or After Paragraphs
 Change Line Spacing
 Create a First-Line Indent
 Indent Paragraphs
 Align Paragraphs
 Create a Hanging Indent
 Choose a Style Set
 Apply a Style
 Change Style Sets
When you type information into Microsoft Word, each time you press the Enter key Word creates a new
paragraph. You can format paragraphs. For example, you can indent the first line of a paragraph, you
can set the amount of space that separates paragraphs, and you can align a paragraph left, right,
center, or flush with both margins. Styles are a set of formats you can quickly apply to a paragraph. For
example, by applying a style, you can set the font, set the font size, and align a paragraph all at once.
In this lesson, you will learn about the various formats you can apply to a paragraph and about styles.
When you are formatting a paragraph, you do not need to select the entire paragraph. Placing the
cursor anywhere in the paragraph enables you to format it. After you format a paragraph, pressing the
Enter key creates a new paragraph in the same format.
Open a Blank Document
To begin a new Word project, you start by opening a new document.To begin this lesson, open a blank
document in Microsoft Word.
EXERCISE 1
Open a Blank Document
43
1. Open Word 2007.

3. Click New. The New Document dialog box appears.
4. Click Blank Document.

5. Click Create. A new blank document opens.
Add Sample Text
This lesson uses sample text provided by Microsoft for training and demonstration purposes. You can
type the text; however, there is a quicker way. You can use the rand function.
Functions are used to obtain information. You tell the function what you want and the function returns
that information to you. By default, in Word, when you type the rand function, Word returns three
paragraphs. When working with functions, you use arguments to be specific about what you want the
function to return. There are two arguments you can use with the rand function. The first one tells Word
how many paragraphs you want, and the second one tells Word how many sentences you want in a
44
paragraph. You place arguments between the parentheses and you separate them with a comma. For
example, if you type =rand() and then press Enter, word returns three paragraphs. To tell Word you
want two paragraphs with three sentences in each paragraph, you type =rand(2,3).
EXERCISE 2
Add Sample Text

1. Type =rand().
2. Press the Enter key. The following text appears:
On the Insert tab, the galleries include items that are designed to coordinate with
the overall look of your document. You can use these galleries to insert tables,
headers, footers, lists, cover pages, and other document building blocks. When
you create pictures, charts, or diagrams, they also coordinate with your current
document look. ¶
You can easily change the formatting of selected text in the document text by
choosing a look for the selected text from the Quick Styles gallery on the Home
tab. You can also format text directly by using the other controls on the Home
tab. Most controls offer a choice of using the look from the current theme or using
a format that you specify directly. ¶
To change the overall look of your document, choose new Theme elements on
the Page Layout tab. To change the looks available in the Quick Style gallery,
use the Change Current Quick Style Set command. Both the Themes gallery and
the Quick Styles gallery provide reset commands so that you can always restore
the look of your document to the original contained in your current template. ¶
Add Space Before or After Paragraphs

When creating a document, space is often used to clearly identify where each paragraph begins and
ends. By default, Word may place slightly more space between paragraphs than it does between lines
in a paragraph. You can increase or decrease the amount of space that appears before and after
paragraphs by entering amounts in the Before and After fields in the Paragraph section of the Page
Layout tab. Use the up arrows next to the Before and After fields to increase the amount of space
before or after each paragraph; use the down arrows to decrease the amount of space before or after
each paragraph. The following illustrates:
EXERCISE 3
Add Space Before or After Paragraphs
45
1. Place your cursor anywhere in the second paragraph of the sample text you created in Exercise 2.
2. Choose the Page Layout tab. The default spacing appears in the Spacing Before field.
3. Click the up arrow next to the Spacing Before field to increase the space before the paragraph.
4. Click the up arrow next to the Spacing After field to increase the amount of space after the paragraph.
Note: You can click the down arrows next to the Spacing Before and the Spacing After fields to
decrease the amount of space before or after a paragraph. You can also type the amount of space you
want to use directly into the fields. Space is measured in points. There are 72 points to an inch.
Change Line Spacing
Line spacing sets the amount of space between lines within a paragraph. The spacing for each line is
set to accommodate the largest font on that line. If the lines include smaller fonts, there will appear to
be extra space between lines where the smaller fonts are located. At 1.5, the line spacing is set to one-
and-a-half times the single-space amount. At 2.0, the line spacing is set to two times the single-space
amount (double space).
EXERCISE 4
Change Line Spacing
46
1. Place your cursor anywhere in the first paragraph of the sample text you created in Exercise 2.
3. Click the Line Spacing button in the Paragraph group. A menu of options appears.
4. Click 2.0 to double-space the first paragraph.
Create a First-Line Indent
Some people and organizations delineate the start of a new paragraph by indenting the first line. If you
want to indent the first line of your paragraphs, you can use the Paragraph dialog box to set the amount
by which you want to indent. In the Special Field of the Paragraph dialog box, you tell Word you want to
indent the first line by choosing First Line from the menu options. In the By field, you tell Word the
amount, in inches by which you want to indent.
EXAMPLE: First-line Indent

On the Insert tab, the galleries include items that are designed to
coordinate with the overall look of your document. You can use these galleries to
insert tables, headers, footers, lists, cover pages, and other document building
blocks. When you create pictures, charts, or diagrams, they also coordinate with
your current document look.
EXERCISE 5
Create a First-line Indent
47
1. Place your cursor anywhere within the first paragraph of the sample text you created in Exercise 2.
3. In the Paragraphs group, click the launcher. The Paragraph dialog box appears.
4. Choose the Indents and Spacing tab.

5. Click to open the drop-down menu on the Special field.
6. Click First Line.
7. Enter 0.5" in the By field.
8. Click OK. The first line of your paragraph is now indented half an inch.
Special Note: To remove the first line indent:
1. Place the cursor anywhere in the paragraph.
48

3. In the Paragraphs group, click the launcher. The Paragraph dialog box opens.
5. Click the down arrow next to the Special field and then click None.
6. Click OK.
Indent Paragraphs
Indentation allows you to indent your paragraph from the left and/or right margin. You may find this
necessary when you are quoting a large block of text. The following exercise shows you how to indent
a paragraph 1 inch from each side.
EXAMPLE: Indentation
document look.
You can easily change the formatting of selected text in the document
text by choosing a look for the selected text from the Quick Styles
gallery on the Home tab. You can also format text directly by using
the other controls on the Home tab. Most controls offer a choice of
using the look from the current theme or using a format that you
specify directly.
EXERCISE 6
Indent Paragraphs
49
1. Place your cursor anywhere in the second paragraph of the sample text you created in Exercise 2.
2. Choose the Page Layout tab.
3. Type 1" in the Indent Left field or use the up or down arrows to set the field value to 1".
4. Type 1" in the Indent Right field or use the up or down arrows to set the field value to 1". Your
paragraph is now indented one inch from both the left and right margins, as in the example.
Align Paragraphs
Microsoft Word gives you a choice of several types of alignments. Left-aligned text is flush with the left
margin of your document and is the default setting. Right-aligned text is flush with the right margin of
your document, centered text is centered between the left and right margins, and Justified text is flush
with both the left and right margins.
EXAMPLE: Left-Aligned
Sample Paragraph
document look.
EXAMPLE: Right-aligned
Sample Paragraph
50
document look.
EXAMPLE: Centered
Sample Paragraph
document look.
EXAMPLE: Justified
Sample Paragraph
document look.
The following exercises demonstrate how to justify text.
EXERCISE 7
Create the Paragraphs

1. Type Sample Paragraph.
2. Press Enter.
3. Type =rand(1) to create a paragraph.
4. Press Enter.
Right-align
1. Select the paragraphs you created.

51

3. Click the Align-right button in the Paragraph group. Word right-aligns your paragraphs.
Left-align
3. Click the Align-left button in the Paragraph group. Word left-aligns your paragraph.
Center
1. Selected the paragraphs you created.
3. Click the Center button in the Paragraph group. Word centers your paragraph.
Justify
3. Click the Justify button in the Paragraph group. Word justifies your paragraph.
Alternate Method—Right-Justify with Keys

2. Press Ctrl+r. The paragraph is now right-aligned.
Alternate Method—Left-Justify with Keys

2. Press Ctrl+l. The paragraph is now left-aligned.
Alternate Method—Center with Keys

2. Press Ctrl+e. The paragraph is now centered.
Alternate Method—Justify with Keys

2. Press Ctrl+j. The paragraph is now justified.
Create a Hanging Indent
The hanging indent feature indents each line except the first line by the amount specified in the By field,
as shown in the example.
EXAMPLE: Hanging Indent
52
Hanging Indent: The hanging indent feature indents the

first line of the paragraph from the margin
by the amount specified in the Left field.
The amount in the Left field plus the
amount specified in the By field indent all
subsequent lines.
EXERCISE 8
Create a Hanging Indent

Hanging Indent: The hanging indent feature indents the first line by the amount specified in the Left
field. Subsequent lines are indented by the amount specified in the Left field plus the amount specified
in the By field.
2. Select the paragraph you just typed.
4. Click the launcher in the Paragraph group. The Paragraph dialog box appears.
53

6. In the Special field, click to open the pull-down menu.
7. Click Hanging.
8. In the By box, type 2".
9. Click OK.
10. Place the cursor after the colon following "Hanging Indent."
11. Press the Tab key. Notice that the indentation changes.
Choose a Style Set
When working with Word, you can use styles to quickly format your documents. A style is a set of
formats consisting of such things as fonts, font colors, font sizes, and paragraph formats. Word 2007
supplies you with predesigned style sets that contain styles for titles, subtitles, quotes, headings, lists
and more. The sections that follow all show you how to work with styles. The exercises are based on a
file you must download. Right click here to download the file. Click Save Target As from the menu that
appears, and save the linked file to a directory on your computer.
The file will download as a zip file. A zip file is a file that is compressed. Compressed files are smaller
and easier to download. To open the file:
1. Open the folder you downloaded the file to.
2. Right-click on the file name.
3. Click Extract All on the menu that appears. The Extract Compressed (Zipped) Folders dialog box
appears.
4. Enter the folder you want to put the file in or except to suggested location.
54
5. Click Extract. Windows Explorer extracts the file.

6. You can use Microsoft Word to open the file.
EXERCISE 9
Choose a Style Set

2. Click Change Styles in the Styles group. A menu appears.
3. Click Style Set. A menu appears. You can choose from any of the styles listed on the menu.
4. Click Simple. Word 2007 reformats all of the paragraphs into the Simple style by applying the Normal
format to each paragraph.
Apply a Style
You can see of all the styles available to you in the style set by clicking the launcher in the Styles group
and opening the Styles pane. You can leave the Styles pane open and available for use by docking it.
To dock the Styles pane, click the top of the pane and drag it to the left or right edge of the Word
window.
You do not need to select an entire paragraph to apply a style. If the cursor is anywhere in the
paragraph, when you click on the style, Word formats the entire paragraph.
EXERCISE 10
Apply the Title Style

55

2. Click the launcher in the Styles Group. The Styles pane appears. You can drag it to the side of the
Word window to dock it. To close the Styles pane, click the Close button in the upper right corner of
the pane .
3. Click anywhere in the paragraph "Single-Parent Family—Career Help."
4. Click Title in the Styles pane. Word 2007 applies the Title style to the paragraph.
Headings and subheadings mark major topics within your document. With Word 2007, you can easily
format the headings and subheadings in your document.
Apply Headings
1. Click anywhere in the paragraph "The Nature of Single Parenthood."
2. In the Style box, click Heading 1. Word reformats the paragraph.
3. Repeat steps 1 and 2 in the following paragraphs:
 Types of Single Parents
 Career Development Needs of Single Parents
 Career Development Programs
Apply Subheadings
1. Click anywhere in the paragraph "Displaced Homemakers"
2. In the Style box, click Heading 2. Word reformats the paragraph.
3. Repeat steps 1 and 2 for the following paragraphs:
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 Displaced Homemakers
 Adolescent Mothers
 Single Fathers
 High School Dropout Prevention
 Established Education Sites
Alternate Method -- Apply Styles with the Ribbon

You can also choose styles by selecting the option you want from the Styles group on the Ribbon. First
you must place your cursor in the paragraph to which you want to apply the style. Then you click the
More button in the Styles group to see all of the styles in the currently selected set. As you roll your
cursor over each of the styles listed, Word 2007 provides you with a live preview of how the style will
appear when applied.
1. Select the paragraphs "Emotional Support" through "Parenthood Education" (they are probably on page
two).
2. Click the More button in the Styles group.
3. Locate and click the List Paragraph style. Word applies the List Paragraph style to the paragraphs you
selected.
Change Style Sets
Once you have applied styles, changing to another style set is easy. You simply open the Style Set
gallery. As you move your cursor down the menu, Word 2007 provides you with a live preview of the
effect of applying the style set. To choose a style set, you click it.
EXERCISE 11
Change Style Sets

1. Click Change Styles in the Styles group. A menu appears.
2. Click Style Set. A menu appears. As you move your cursor down the menu Word 2007 provides you
with a live preview of the effect of applying the Style set to your document.
3. Click Formal. Word 2007 reformats all of the paragraphs into the Formal style applying the appropriate
format to each paragraph.
This is the end of Lesson 3. You can save you file and close Word. See Lesson 2 to learn how to save
and close.
57
Lesson 5: Adding Bullets and Numbers, Undoing and Redoing,

Setting Page Layouts and Printing Documents
If you have lists of data, you may want to bullet or number them. When using Microsoft Word, bulleting
and numbering are easy. The first part of this lesson teaches you to bullet and number. After you have
completed your document, you may want to share it with others. One way to share your document is to
print and distribute it. However, before you print you may want to add page numbers and tell Word such
things as the page orientation, the paper size, and the margin setting you want to use. In this lesson
you will learn how to layout and how to print your documents.
 Add Bullets and Numbers

 Undo and Redo
 Set the Orientation
 Set the Page Size
 Set the Margins
 Add Page Numbers
 Insert Page Breaks
 Preview and Print Documents
If you have lists of data, you may want to bullet or number them. When using Microsoft Word, bulleting
and numbering are easy. The first part of this lesson teaches you to bullet and number.
After you have completed your document, you may want to share it with others. One way to share your
document is to print and distribute it. However, before you print you may want to add page numbers
and tell Word such things as the page orientation, the paper size, and the margin setting you want to
use. In this lesson you will learn how to layout and how to print your documents.
Add Bullets and Numbers
In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting and
numbering styles are available, as shown in the examples. You can select the one you wish to use.
EXAMPLES: Numbering
EXAMPLES: Bulleting
58
EXERCISE 1
Bullets
1. Type the following list as shown:

Apple
Orange
Grape
Mango
Cherry
2. Select the words you just typed.
4. In the Paragraph group, click the down arrow next to the Bullets button . The Bullet Library appears.
5. Click to select the type of bullet you want to use. Word adds bullets to your list.
Note: As you move your cursor over the various bullet styles, Word displays the bullet style onscreen.
59
To remove the bulleting:

1. Select the list again.
3. In the Paragraph group, click the down arrow next to the Bullets icon. The Bullet dialog box appears.
4. Click None. Word removes the bullets from your list.
Numbers
1. Type the following list as shown:

Apple
Orange
Grape
Mango
Cherry
2. Select the words you just typed.
4. In the Paragraph group, click the down arrow next to the Numbering button . The Numbering
Library appears.
5. Click to select the type of numbering you want to use. Word numbers your list.
Note: As you move your cursor over the various number styles, Word displays the number style
onscreen.
60
To remove the numbering:

1. Select the list again.
3. In the Paragraph group, click the down arrow next yo the Numbering icon. The Number dialog box
appears.
4. Click None. Word removes the numbering from your list.
Undo and Redo
You can quickly reverse most commands you execute by using Undo. If you then change your mind
again, and want to reapply a command, you can use Redo.
EXERCISE 2
Undo and Redo
1. Type Undo example.

2. Click the Undo button on the Quick Access menu. The typing disappears.
3. Click the Redo button on the Quick Access menu. The typing reappears.
4. Select "Undo example."
5. Press Ctrl+b to bold. Word bolds the text.
6. Press Ctrl+i. Word italicizes the text.
7. Press Ctrl+u Word underlines the text.
8. Click the down arrow next to the Undo icon. You will see the actions you performed listed. To undo the
underline, click Underline; to undo the underline and italic, click Underline Italic; to undo the underline,
italic, and bold click Bold etc.
9. To redo, click the Redo icon several times.
Alternate Method -- Undo & Redo by Using Keys

1. Type Undo example.
61
2. Press Ctrl+z. The typing disappears.

3. Press Ctrl+y. The typing reappears.
4. Select "Undo example."
5. Press Ctrl+u to underline.
6. Press Ctrl+z. The underline is removed.
7. Press Ctrl+y. The underline reappears.
Set the Orientation
Before you print your document, you may want to change the orientation of your pages. There are two
orientations you can use: portrait and landscape. Paper, such as paper sized 8 1/2 by 11, is longer on
one edge than it is on the other. If you print in Portrait, the shortest edge of the paper becomes the top
of the page. Portrait is the default option. If you print Landscape, the longest edge of the paper
becomes the top of the page.
Portrait
Landscape
The exercises that follow use a file named SamplePrint.docx. Right click here to download the file. Click
Save Target As from the menu that appears, and save the linked file to a directory on your computer.
The file will download as a zip file. A zip file is a file that is compressed. Compressed files are smaller
and easier to download. To open the file:
1. Open the folder you downloaded the file to.
2. Right-click on the file name.
3. Click Extract All on the menu that appears. The Extract Compressed (Zipped) Folders dialog box
appears.
4. Enter the folder you want to put the file in or except to suggested location.
5. Click Extract. Windows Explorer extracts the file.
6. You can use Microsoft Word to open the file.
EXERCISE 3
Set the Orientation
62

2. Click Orientation in the Page Setup group. A menu appears.
3. Click Portrait. Word sets your page orientation to Portrait.
Set the Page Size
Paper comes in a variety of sizes. Most business correspondence uses 8 1/2 by 11 paper which is the
default page size in Word. If you are not using 8 1/2 by 11 paper, you can use the Size option in the
Page Setup group of the Page Layout tab to change the Size setting.
EXERCISE 4
Set the Page Size

2. Click Size in the Page Setup group. A menu appears.
3. Click Letter 8.5 x 11in. Word sets your page size.
Set the Margins
Margins define the amount of white space that appears at the top, bottom, left, and right edges of your
document. The Margin option in the Page Setup group of the Page Layout tab provides several
standard margin sizes from which you can choose.
63
EXERCISE 5
Set the Margins

2. Click Margins in the Page Setup group. A menu appears.
3. Click Moderate. Word sets your margins to the Moderate settings.
Add Page Numbers
Page numbers help you keep your document organized and enable readers to find information quickly.
You can add page numbers to the top, bottom, or margins of your pages, and you can choose where
the numbers appear. For example, numbers can appear at the top of the page, on the left, right, or
center of the page. Word also offers several number styles from which you can choose.
64
EXERCISE 6
Add Page Numbers

2. Click the Page Number button in the Header & Footer group. A menu appears.
3. Click Bottom of Page.
4. Click the right-side option.
Insert Page Breaks
As you learned in Lesson 1, you can display your document in any of five views: Draft, Web Layout,
Print Layout, Full Screen Reading, or Online Layout. In Print Layout view you see your document as it
will appear when you print it. You can clearly see where each page ends and a new page begins.
As you review your document, you may find that you want to change the point at which a new page
begins. You do this by inserting a page break. For example, if a page heading appears on one page
and the first paragraph under the heading appears on the next page, you may want to inser a page
break before the heading to keep the heading and the first paragraph together.
65
EXERCISE 7
Change to Print View
1. Choose the View tab.

2. Click Print Layout in the Document Views group. Your document changes to the Print Layout view.
Insert Page Breaks
1. Place your cursor before the D in "Displaced Homemakers"

3. Click Page Break. Word places a page break in your document.
To delete a page break, you select the page break and then press the Delete key.
66
Preview and Print Documents

When you have your margins, tabs, and so on the way you want them, you are ready to print. In Word,
You can preview your document before you print. In the Preview mode, you can review each page,
view multiple pages at the same time, zoom in on a page, and access the Size, Orientation, and Margin
options.
If you press the Zoom button while you are in Preview mode, the Zoom dialog box appears. In the
Zoom dialog box you can set the sizes of the pages that display as well as the number of pages that
display.
When you are ready to print, you use the Print dialog box. In the Print Range area, choose All to print
every page of your document, choose Current Page to print the page you are currently on, or choose
Pages to enter the specific pages you want to print. Type the pages you want to print in the Pages field.
Separate individual pages with commas (1,3, 13); specify a range by using a dash (4-9).
EXERCISE 8
Print Preview
2. Highlight the Print option. The Preview and Print the Document menu appears.
3. Click Print Preview. The Preview window appears, with your document in the window.
4. Click One Page to view one page at a time. Click Two Pages to view two pages at a time.
5. To view your document in normal size, click 100%.
6. Click the Zoom Button. The Zoom dialog box appears.
7. Select an option and then click OK. Perform this task for each option and note the results.
Note: As you review your document, if you see changes you would like to make to the layout, use the
Margin, Orientation, or Page Size options to make the changes. If you want to make other types of
changes to your document, click the Close Print Preview button, to return to your document. Once you
are satisfied with your document, you are ready to print.
Print
1. Click the Print button. The Print dialog box appears.
2. Click the down arrow next to the Name field and select the printer to which you want to print.
3. Choose All as the page range.
4. Click OK. Word prints your document.
You have completed Lesson 5. You can save your document and close Word.
67
Lesson 6: Creating section/chapter headers and footers

in MS Word
1.1
To help view how your

document will be divided,
turn on the “hide/show
paragraph ” tool (located

within the “Home” tab.
This tool shows paragraph

marks and other hidden
formatting symbols.
1.2
If the “hide/show
paragraph ” tool is turned

on, the formatting style of the
document will be visible.
1.3
= return
Common formatting styles = space
that may now be visible in the
= tab
document.
68
1.4
In this example,
http://www.coe.uh.edu/cite/
training/tutorials/office/ chapters-
example.doc, the document has three
chapters with subpages in each chapter.
69
Differences between “Page Break” and

“Section Break (Next Page)”
2.1
A “Page Break” marks the

point at which one page ends
and the next page begins
(while still being in the same
section/chapter).
To insert a “Page Break”,

click on the “Page Layout”
tab  “Breaks”  “Page”
The paragraph format icon

will look like:
2.2
A “Section Break (Next

Page)” inserts a break and
starts the new section on the
next page.
To insert a “Section Break

(Next Page)”, place your
curser in the area to begin
and new section/chapter,
click on “Page Layout” 
“Breaks”  “Next Page”
The paragraph format icon

will look like:
2.3
Place “Page Breaks” and “Section Breaks (Next Page)” in the proper areas of your document
(refer to graphic 1.4 as an example).
70
Creating section/chapter headers

3.1
At the beginning of a “section

break” double-click on the
header. This will open the
“Design” tab.
The “Link to Previous”
button will be
orange and already selected.
Click on it to deselect/turn it
off . The button

will no longer be orange.
3.2
After the “Link to Previous”

option has been deselected/
turned off, this will make sure
the header is not linked to the
previous section/chapter.
Now make your text changes

to the header (to reflect the
new section/chapter).
3.3
Repeat steps (3.1 to 3.2) to create different headers for the beginning of each
section/chapter. Once the header has been changed, the new header will automatically
continue until the next section/chapter.
3.4
To exit the header, click on

the “Close Header and
Footer” button (located
within the “Design” tab).
71
Page number reset for each section/chapter

4.1
At the beginning of a “section

break” double-click on the
footer. This will open the
“Design” tab.
The “Link to Previous”
button will be
orange and already selected.
Click on it to deselect/turn it
off . The button

will no longer be orange.
4.2
After the “Link to Previous”

option has been deselected/
turned off, this will make sure
the footer is not linked to the
previous section/chapter.
To reset the page numbering

for the section/chapter, click
the “Design” tab, click on
“Page Number”  “Format
Page Numbers…”
4.3
A “Page Number Format”

window will appear.
Click on the “Start at” radial

button and set it to “1”.
Then click on “OK”.
72
4.4
The footer has now been

reset to reflect the start of
the new section/chapter.
4.5
Repeat steps (4.1 to 4.4) to create different headers for the beginning of each
section/chapter. Once the footer has been changed, the numbering system will automatically
continue until the next section/chapter.
4.6
To exit the footer, click on the

“Close Header and Footer”
button (located within the
“Design” tab).
Congratulations!
73
Lesson 7: Creating tables of contents

and figures in Word 2007
This Lesson demonstrates how to create a table of contents or figures quickly and easily.
Table of contents
The contents page should be the last part of the document that you produce.
Word® can generate the table of contents automatically from the titles and
paragraph headings within the document. To allow the appropriate titles to be
identified, you must apply the “Heading” style or mark the titles. Word® also
allows you to create a contents table manually.
Applying the Heading style

The Styles group can be found from the Home tab. You should use Heading 1 for main
titles and chapter headings, Heading 2 for sub-headings and Heading 3 for paragraph
headings.
 Highlight the text which requires a Heading style
 Click once on the style
Generating a table of contents

 Click where you wish to insert the table of contents
 Click the References tab
 Click the Table of Contents button
 Select a style for the table
74
Update the table of contents

If you change any of the headings in your document, you will need to update the table
of contents.
 Click the Update Table button
 In the box that appears, select Update entire

table
 Click Ok.
Creating a table of contents manually

 Click where you wish to insert the contents table
 Select Manual Table
An outline contents table will be inserted. You can click on each title and page
number to enter your own information.
Deleting a table of contents

 Click Remove Table of Contents

75
Table of figures
A table of figures is a contents page which references graphs, pictures and tables. Before
you can create a table of figures, you need to create captions for each figure. Word® uses
the captions to generate the table.
Applying a caption
 Click once anywhere on the figure to select it
 Click the Insert Caption button
 Customise the caption and click OK
Click here to enter your own title,
e.g. Table 1: Chemical Symbols
Choose a label
that is suitable for Choose where you
the figure or click want the caption
New Label to to be inserted –
create your own above or below the
label figure
Click here to
create your
own labels
76
assistant teacher: Wasan A. Alawsi Microsoft Word
2007
Lesson 8: Working with Tables in Micro-

soft Word 2007
The purpose of this document is to lead you through the steps of creating, editing
and deleting tables and parts of tables. This document follows a tutorial format so
that by the end of the document, you will have created and worked with tables in
Microsoft Word. This document was written using the procedures for creating
tables in Microsoft Office Word 2003, but the steps may also apply to older versions.
The Parts of a Table

It will be easier to create your tables if you are familiar with the parts of a table.
The following table shows a sample table with its major parts listed. You can build
a similar table to acquaint yourself with the steps for inserting tables into your
documents.
 Sample Table Click Insert Table of Figures

 Customise the table and click OK.
Column 1 Column 2 Column 3

Row 1 Cell 1 Cell 2 Cell 3
olumns
Rows
• Cells
Columns the vertical sections of
• the table
Rows the horizontal sections of
the table
•
77
2007
Cells the individual squares in which you will place text or images
Creating the Table

You will need to insert the main part of the table to begin editing and manipulating
it to suit your document's needs. To do this, perform the following steps.
To insert a table:
1. Place your cursor in the general area where you want the table to be; you can be
more specific with its location once you have inserted it.
2. In the Word menu bar, click Table > Insert > Table.
Figure 1: Table option in the Windows menu bar
3. A dialog box will display with the options for setting up your table. The
following figure and paragraphs explain these options.
Figure 2: Insert Table dialog box
4. In the Table size section of the Insert Table dialog box, select the number of
columns and rows you want in your table. If you need to, just estimate. You can
always add and delete columns and rows later.
5. In the AutoFit behavior section, select the option for how you want the
78
2007
table sized within your document.

•
Fixed column width makes all the cells of equal width. You can select a width with the up and
down arrows, type in a width or use the default Auto setting. The cells may
resize as you begin
adding content.
AutoFit to contents automatically sizes the width of each cell as you add contents to the cell,
•
whether it is text or an image.
AutoFit to window makes all the cells of equal width across the length of the
• document, but the
cells will remain at this width, even as you begin adding content to the cell.
Note: If you want to use these same dimensions for any future tables, check the Remember dimensions
for new tables check box.
6. Click OK.
Using the settings of 3 columns and 4 rows with the Fixed column width option
selected, your new table will display as shown below. We will call this our
framework table.
Framework Table
79
2007
Editing the Table

Now that you have inserted the table, it is time to edit, or customize, it. Microsoft
Word offers many options for customizing tables but most are beyond the scope of
this paper. The following instructions are for very basic editing, such as adding and
deleting rows and columns, resizing table and cell size, aligning the table on the
page and working with text within each cell.
Remember our sample table at the beginning of this paper:

The following sections will help us take our framework table that we just inserted
in the above steps and make it look like the sample table.
To add columns or rows:

To match our sample table, the framework table needs another column.
1. Place your cursor in the first cell in the framework table.
2. In the Windows menu bar, click Table > Insert > Columns to the Left. The
table will now display as shown below.
To align the table on the page:
1. Right click anywhere inside the table to display the menu (you can also click
Table on the menu bar once you have the cursor anywhere in the table). On
this menu, select Table Properties to bring up the Table Properties dialog box.
80
2007
Table
Tab
Figure 3: Table Properties dialog box
2. Be sure the Table tab is selected.

3. In the Alignment section, click Left if you want the table aligned with the left
margin of the paper, Center if you want the table centered, and select Right if
you want the table aligned with the right side of the paper. For our sample table,
we want to select the Center option.
4. Click OK to save your settings, or click Cancel to exit
without saving. Our framework table will now be
centered.
To change the size of the cells:
1. Highlight the cells that you want to change.

2. Right click and select Table Properties from the menu to display the Table
Properties dialog box.
3. Select the Cell tab.
81
2007
4. In the Preferred width area, use the arrow keys or type in a width for the
cells to shorten or widen them.
5. Click OK to apply the changes or click Cancel to exit without applying the changes.
For our framework table we want each cell to be 1.33 inches in width, so type in
1.33 in the Preferred width field.
Changing the Color of a Cell, Row or Column
A good way to help draw attention to an important cell, row or column (such as for
headings for columns or rows) is to change its color to provide contrast and draw
the eye of the reader. It might also help your reader follow the information in a row
or column of a lengthy table if you alternate colors between rows or columns. For
example, if you have a table that has 100 rows and 15 columns, with each cell
containing numbers, if might be easier for the reader to scan a row if each row
alternates between white and light gray, such as in the sample table.
To change the color of a cell, row or column:
1. Click and drag to highlight the row or column of which you want to change the
color. To change the color of a single cell, just place the cursor in that cell.
2. Right click to bring up the menu, or click Table in the menu bar. From the right
click menu, select Borders and Shading. From the Table menu, select Table
Properties, click the Table menu, then click the Borders and Shading button
to display the following screen.
82
2007
Shading
Tab
Figure 4: Borders and Shading dialog box - Shading tab selected
3. In the Fill section, select a color for the cell, row or column.
4. In the Apply to: section, be sure Cell is selected or the color will be applied to the
entire table.
5. Click OK to apply the changes, or click Cancel to exit without applying the changes.
To get the look of our sample table, on the framework table, highlight the last
three cells of the top row. Right click, select Borders and Shading, click the box
with the color Gray – 55%. Click OK. Then highlight the last three cells of the
first column in the framework table. Right click, select Borders and Shading, click
the box with the color Gray – 55%. Click OK. Finally, highlight the last three cells
of the third row. Right click, select Borders and Shading, click the box with the
color Gray – 12.5%. Click OK. The framework table should now look like the
following:
To change the borders of a cell, row or column:
1. To change the borders of a row or column, click and drag to highlight the row or
column. To change the borders of a single cell, just place the cursor inside that
cell.
2. Right click and select Borders and Shading from the menu. You can also select
Table from the menu bar, click Table Properties, and from the Table tab, click
the Borders and Shading button to display the Borders and Shading dialog box,
as shown below.
83
assistant teacher: Wasan Abdallah Microsoft Word 2007
B
o
r
d
e
r
s
T
a
b
Figure 5: Borders and Shading dialog box - Borders tab selected
Be certain the Borders tab is selected. From this tab you can
customize your table by controlling what lines of the table, cell, row
or column is displayed and at what line thickness. You can play
around with the settings in this tab until you are happy with the
results, but for our purposes, we want the first cell in the first row
of our framework table to NOT display. To do this, perform the
following steps.
3. Place the cursor in the first cell of the first row of the framework table.
4. In the Borders and Shading dialog box, click the Custom box in the
Setting: area.
5. In the Preview area, click the buttons for the lines that you don't
want to display. The image in the center of the Preview area will
show you which lines will display and which ones won't, based on
the button you have pressed. For our purposes, we don't want the
top or left side borders of the cell to display, so click the appropriate
buttons. In the Apply to: area, be sure you select Cell so that your
changes don't apply to the entire table.
6. Click OK. The table should now display as shown below:
The top and left side borders of the first cell in the first row will
now be grayed out. These borders will not display when the
paper is printed.
Working with Text

Similar to changing the color of a cell, row or column, changing the
color or style (if the text is bold, italic, underlined or plain) of the text
84
within your table can also help draw your reader's eye to important
text. For example, bolding the text of a heading for a column will
indicate to the reader that this is a heading and not a data cell.
To add text:
1. Place the cursor inside the cell. Begin typing.

2. You can also copy and paste text into the cell.
For our framework table, we want to simply label each cell. Each row
and column will have a heading, and each data cell will be labeled as
well. Our table should now look like the following:
You may notice that we left the bottom row blank. This is because we
will delete this row later in this document.
To change font color:
1. Highlight the text.

2. In the Windows menu bar, click Format and select Font to display the
Font dialog box.
Font Tab
F
o
n
Figure 6: Font dialog box
3. Make sure the Font tab is selected. In the Font color: section, select
a color from the drop-down list.
85
4. Click OK to apply the changes or Cancel to exit without applying the

changes.
For our framework table, we want the heading cells for each column
and row to display in white text, so we will select white. So now our
framework table should look like the following:
To change the style of a font:
1. Highlight the text that needs to be changed.

2. In the Windows menu bar, click Format and select Font to display the
Font dialog box.
3. In the Font style: section select the style for the text.
4. Click OK to apply the changes, or click Cancel to exit without applying
the changes.
For our framework table, we want the heading cells for the columns
and rows to be bolded. So we would select Bold in the Font style:
section of the Font dialog box. (See Figure 6: Font dialog box.) The
heading cells for the columns and rows should now be bolded, as
displayed in the table below:
To adjust the alignment of the text within the cell, row or column:
1. Highlight the text for which you want to change the alignment.
2. Right click and click the arrow next to the Cell Alignment option on
86
the menu.
3. In the option menu that displays after you click the arrow, the top
row will align the contents of the cell to the top of the cell(s). The
middle row options will align the contents of the cell to the center
of the cell(s). The bottom row options will align the contents of the
cell to the bottom of the cell(s).
For our framework table, we want the heading cells for the columns
to be aligned in the center of the cell, so we will highlight the heading
cells for the columns, right click, click the arrow on Cell Alignment,
and select the option that will align the text in the middle center.
The framework table will now display as below: (notice the column
headings are centered)
Deleting Tables, Cells, Rows and Columns

Once you have created a table, it may be necessary to delete parts
of the table, or the entire table. The following instructions will lead
you through deleting tables, cells, rows or columns.
To delete a table:
1. Place the cursor in a cell of the table you want to delete.

2. In the Windows menu bar, click Table > Delete > Table.
To delete a cell:
1. Place the cursor in the cell you want to delete.

2. In the Windows menu bar, click Table > Delete > Cells.
Use the Shift cells left option if you are deleting a cell from a column
and want the other rows to move to the left to fill the empty cell.
Use the Shift cells up option if you are deleting a cell from a row and
want the other rows to move up to fill the empty cell.
Use the Delete entire row option if you want to delete the whole row.
87
Use the Delete entire column option if you want to delete the whole column.
To delete a row:
1. Place the cursor inside any cell of the row you want to delete.
2. In the Windows menu bar, click Table > Delete > Rows.
To delete a column:
1. Place the cursor inside any cell of the column you want to delete.
2. In the Windows menu bar, click Table > Delete > Column.
For the final step in making our framework table into the sample
table, we want to delete the bottom row of the table. To do this, we
place the cursor in any cell of the bottom row. Click Table > Delete >
Rows. Our framework table is now finished and should look like the
following:
88
References:
- http://www.baycongroup.com/word2007/01_word
2007.html
- http://www.coe.uh.edu/cite/training/tutorials/offi
ce/word-chapters.pdf
- https://www.staffs.ac.uk/images/ins106_TblFigCo
ntWd2007_tcm68-27482.pdf
- https://gradcollege.okstate.edu/sites/default/files
/tables.pdf
89

Microsoft Word 2007: Step by Step

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Microsoft Word 2007: Step by Step

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assistant teacher: Wasan A.

Alawsi Microsoft Word 2007

Microsoft Word 2007 Step by Step

Lesson 1: Getting Familiar with Microsoft Word 2007 for

 The Microsoft Office Button

The Title Bar

The ruler is found below the Ribbon.

1. Click the View tab to choose it.

The Vertical and Horizontal and Vertical Scroll Bars

Understanding Document Views

1. Click the View tab.

¶ The end of a paragraph

To view nonprinting characters:

1. Choose the Home tab.

Create Sample Data

Select with the Shift and Arrow Keys

Select with the Mouse

The Arrow Keys

Close and Save—Windows Vista

1. Click the Microsoft Office button. A menu appears.

4. Move to the correct folder.

6. Click Save. Word saves your file.

Close and Save—Windows XP

Lesson 2: Microsoft Word 2007 Basic Features

Type, Backspace, and Delete

Placing the Insert/Overtype button on the Status bar

Your screen should look similar to the one shown here.

Bold with the Dialog Box Launcher

4. Click Bold in the Font Style box.

Alternate Method—Bold with the Ribbon

Alternate Method - Bold with the Mini Toolbar

Alternate Method—Bold with Keys

Italicize with the Dialog Box Launcher

4. Click Italic in the Font Style box.

Alternate Method—Italicize with the Ribbon

Alternate Method—Italicize with the Mini Toolbar

Alternate Method—Italicize with Keys

Underline with the Dialog Box Launcher

The following illustrates underlining with the dialog box launcher:

Alternate Method—Underline with the Ribbon

Alternate Method—Underline with Keys

All Three with the Dialog Box Launcher

Alternate Method—All Three with the Ribbon

5. Click the Underline button in the Font group.

Alternate Method—All Three with Keys

Save a File and Close Word

Save a File—Windows Vista:

1. Click the Microsoft Office button. A menu appears.

Lesson 3: More Basic Features

Open a File with Windows Vista

Open a File with Windows XP

Alternate Method—Opening a File with Keys

Cut with the Ribbon

1. Type the following:

1. Type the following:

1. Place the cursor after the period in the sentence

3. Right-click. A Mini toolbar and a context menu appear.

Copy with the Ribbon

1. Type the following: