TITLE / LINK TO DOWNLOAD BIDDING DOCUMENT

WORK : EPCC-06 PACKAGE

SULPHUR RECOVERY BLOCK FOR
RAJASTHAN REFINERY PROJECT (RRP) OF
M/S HPCL RAJASTHAN REFINERY
LIMITED (HRRL)
Bidding Document : AKR/B224-121-PM-T-7306/2015
reference no.
CPP Portal Tender ID : 2021_EIL_617476_1

The Complete BIDDING DOCUMENT for above mentioned MR/TENDER are available for
download from CPP portal (http://eprocure.gov.in/eprocure/app) only under above tender id.
The Offer (e-Bid) to be submitted through CPP Portal (http://eprocure.gov.in/eprocure/ app) only
as per requirement of Bidding Document.

However bidder are requested to submit acknowledgment through EIL Tender Portal
(http://tenders.eil.co.in).

Bidders to note that documents pertaining to above Bidding Document like Amendments,
Corrigendums, Replies to Pre-Bid Queries, etc. (if applicable) shall be issued time to time on CPP
portal (http://eprocure.gov.in/eprocure/app) only under above tender id and may not be issued
on EIL tender portal. Bidders are therefore required to keep themselves updated with latest
information/instructions being hosted on the CPP portal.
 INVITATION FOR BIDS (IFB)
FOR EPCC-06 PACKAGE SULPHUR RECOVERY BLOCK
FOR RAJASTHAN REFINERY PROJECT (RRP) OF
M/s HRRL, BARMER, RAJASTHAN, INDIA
(BIDDING DOCUMENT NO.: AKR/B224-121-PM-T-7306/2015)
(INTERNATIONAL COMPETITIVE BIDDING)

1.0 INTRODUCTION:

1.1. HPCL Rajasthan Refinery Limited (Owner/HRRL) was incorporated on 18th

September, 2013, as a Joint Venture between Hindustan Petroleum Corporation (HPCL)
and Government of state of Rajasthan, India with an equity participation of 74% and 26%
respectively.

1.2. The Owner (HRRL) is implementing Rajasthan Refinery cum Petrochemical Complex
Project hereafter called as “Rajasthan Refinery Project” (RRP) having a crude
processing capacity of 9 MMTPA. The Project shall broadly comprise of the following,
but not limited to, facilities:
a) The complex primarily consists of grass root refinery comprising of CDU/VDU, MS
Block, DHDT, VGO-HDT Unit, PFCC Unit, DCU and corresponding
treating/sweetening facilities along with an integrated grass root petrochemical
complex comprising of DFCU, 2 (two) trains of PPU, Butene-1 and 2 (two) trains of
LLDPE/HDPE.
b) Utilities & Offsite facilities, Captive Power Plant and other associated facilities.
c) Crude oil receipt, handling and dispatch facilities for imported crude comprising of
SPM, offshore/ onshore pipeline, Crude Oil Terminal, and pumping facilities.
d) New gas pipeline and associated facilities for transfer of Natural Gas from Cairn’s
Rageshwari field to Refinery Site.
e) New Crude oil pipeline & associated facilities for transfer of crude from Cairn’s
Mangla Terminal to Refinery site.
f) Main Water intake facility, raw water reservoir and pumping facility & raw water
pipeline and associated facilities for transfer of raw water to Township Site. Raw
water reservoir & pumping facility at township, raw water pipeline and associated
facilities for transfer of raw water to Refinery Site. Construction water pipeline and
associated facilities.

1.3. HRRL has awarded EIL the job for carrying out execution of Project as Project
Management Consultant (PMC) for Rajasthan Refinery Project (RRP).

As part of this scope of work, selection of EPCC/LSTK Contractor to be carried out for
EPCC-06 Package - Sulphur Recovery Block comprising of two trains of Sulphur
Recovery Unit (SRU) each having an independent Tail Gas Treating Unit & Incinerator
Section, Two trains of Amine Regeneration Unit, Sour Water Stripper Unit –I & Sour
Water Stripper Unit– II.

1.4. EIL on behalf of HRRL, invites e-Bids for above mentioned EPCC-06 PACKAGE on
Lump Sum Turnkey (LSTK) basis under a single stage three part bid system (collectively
referred to as “Bidding Process”) from the competent EPCC/LSTK Contractors with
sound technical, commercial and financial capabilities meeting the qualification criteria
as stated in clause no. 5.0 below.

2.0 BRIEF SCOPE OF WORK OF EPCC/LSTK CONTRACTOR:

The scope of work of EPCC/ LSTK Contractor includes Project Management, Residual
Process Engineering, Detailed Engineering, Procurement, Fabrication, Inspection,

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 Transportation of all equipment/ materials to the work site, storage, assembly, erection,
installation, construction, pre-commissioning, commissioning and performance
guarantee testing in presence of Process Licensor(s), EIL & Owner’s Representative and
handing over of the Unit on lump sum turnkey basis including supply of mandatory /
recommended spares for EPCC-06 package [Sulphur Recovery Block comprising of two
trains of Sulphur Recovery Unit (2 x 243 TPD) each train having an independent Tail
Gas Treating Unit and Incinerator Section, Amine Regeneration Unit (2x 380 M3/hr),
Sour Water Stripper Unit –I (100 M3/hr) & Sour Water Stripper Unit– II (250 M3/hr)]. First
fill of all chemicals, additives, solvents and lubricants for EPCC-06 package shall be in
EPCC Contractor scope except for Proprietary Catalyst & adsorbents, which is specified
by Licensor, shall be procured by Owner & issued as FIM to EPCC Contractor.

The detailed scope of work of the EPCC/ LSTK Contractor including requirement of
statutory approvals is defined elsewhere in the Bidding Document.
3.0 TIME SCHEDULE FOR COMPLETION:

The Time Schedule for this work shall be 27 (Twenty Seven) Months for Mechanical
Completion plus 2 (Two) Months for Commissioning, from the date of issue of Letter of
Acceptance (LOA).
4.0 SALIENT FEATURES OF BIDDING DOCUMENT:

S. SALIENT FEATURES DETAILS

NO.

Bidding Document
a) : AKR/B224-121-PM-T-7306/2015
No.

b) Site Visit : At 1000 Hrs. IST on 01-MAR-2021 at HPCL

Rajasthan Refinery Limited, Pachpadra Tehsil,
Barmer District, Rajasthan-India.

Contact Details:

i. For HPCL Rajasthan Refinery Limited:

Name: Mr. N. Baladhandyuthapani
Resident Construction Manager
HPCL Rajasthan Refinery Limited
Pachpadra Tehsil in Barmer District,
Mobile No.: +91 9704990675
e Mail: bala@hrrl.in

ii. For Engineers India Limited:

Name: Mr. J.P. Duggal
Resident Construction Manager
Engineers India Limited
Pachpadra Tehsil in Barmer District,
Rajasthan-India.
Mobile No.: +91 7719536138
e Mail: jp.duggal@eil.co.in; eilhrrlsite@gmail.com

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 S. SALIENT FEATURES DETAILS
NO.

c) Bidding Document : The Detailed IFB along with Qualification Criteria,

& subsequent Non-Disclosure Agreement(s) (NDA*), Integrity Pact
Addendum/ and Bidding Document both Commercial Part and
Technical Part* can be viewed/ downloaded from the
Corrigendum (if any) following e-tendering website:
available on Website https://eprocure.gov.in/eprocure/app.
for viewing &
downloading The Detailed IFB and NDA format(s) and link for
accessing the tender shall also be available on EIL
website http://tenders.eil.co.in. The link for accessing
the tender shall also be available on HRRL website
www.hrrl.in.

* Bidder to note the following for viewing/

downloading Technical Part of Bidding Document:

i. Bidder (i.e. Sole Bidder/ each member of the

Consortium in case of Consortium) is required
to execute Non- Disclosure Agreement(s)
(NDA) with LICENSOR(s)/HRRL before
obtaining Technical part of the Bidding
Document.

ii. Bidder to note that submission of duly signed

NDA(s) as per format acceptable to Licensor(s)
is mandatory, failing which Bidder shall not be
able to download/view the Technical Part of
Bidding Document on the e-tendering website.

iii. Bidder shall upload signed and stamped

NDA(s) online on the e-tendering website
https://eprocure.gov.in/eprocure/app and
original signed (2 Sets each) document shall be
submitted subsequently to address mentioned
under Clause no. 20.3 of ITB.

iv. Along with NDA(s), Bidder shall submit self-

declaration in their Company letter head that
they have not changed/ modified any content of
the NDA (secrecy agreement).

v. The Technical part of Bidding Document shall

be made available for viewing / downloading to
the Bidder after uploading of NDA(s) on the e-
tendering website and submission of NDA(s) in
original and its acceptance by Licensor/HRRL.

d) Period during which : From 19-FEB-2021 (herein after referred as date on

Bidding document which bid is invited (floated)) to 1200 Hrs (IST) on
can be viewed & 07-APR-2021
downloaded from
Website

e) Last date of Receipt : 09-MAR-2021

of Bidder's Queries
for Pre-Bid
Conference

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 S. SALIENT FEATURES DETAILS
NO.

at 1030 Hrs. (IST) on 11-MAR-2021 through Video

f) Pre-Bid Conference :
(Date, Time and Conferencing (VC) considering the Ongoing
Venue) COVID-19 pandemic situation. Details of the VC
through Webex are as under:
Web Link:
https://eil1.webex.com/eil1/j.php?MTID=md0a821532d
56617aeb1e4af25f5dce7e

Meeting number (access code): 154 948 8660

Meeting password: b224@epcc6

Note: For discussion w.r.t. Technical Part/Technical

Queries, separate weblink shall be provided to only
those Bidders whose NDA is accepted by
Licensor/HRRL.

g) Last Date and time : Upto 1200 Hrs. (IST) on 07-APR-2021

of submission of e-
Bids on e-Tendering
website
(Bid Submission End
date/Bid Submission
Due Date/Bid Due
Date)

h) e-Tendering website : Central Public Procurement Portal (CPPP) website:

for Submission of e- https://eprocure.gov.in/eprocure/app
Bid

i) Online Opening of : at 1400 Hrs. (IST) on 08-APR-2021

Techno-commercial
(Unpriced) e-Bids
a) Mr. Deepak Malik, Manager (SCM)
j) Contact Persons for : e-Mail: deepak.malik@eil.co.in
any query / Tel. No.: +91-124- 289 1370
clarification b) Mr. A.K. Rastogi, DGM (SCM)
e-Mail: ak.rastogi@eil.co.in
Tel. No.: +91-124- 289 1309
c) Mr. Biswajit Mandal, SGM (SCM)
e-Mail: biswajit.mandal@eil.co.in
Tel. No.: +91-124- 289 1285

k) Cost of Bidding : Not Applicable

document

l) Earnest Money : Bidder to submit declaration in lieu of EMD/Bid

Deposit (EMD)/ Bid Security as per Appendix– V of IFB.
Security

m) Opening of Priced : On the date & time to be intimated later on to the

Bids qualified and acceptable bidders.

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 4.1 If any of the dates indicated at Sl. No. 4.0 f) & i) above happens to be a declared
holiday/closed day in EIL, Gurugram, the next working day shall be considered.
4.2 All Amendments/Addendums/Corrigendum, time extension, clarifications, etc. shall be
uploaded in the above mentioned e-tendering website only and shall not be published in
Newspapers. Bidders should regularly visit the above website to keep themselves
updated and submit their Bid based on the latest information/instructions hosted in e-
tendering website.
4.3 Bidder shall submit all their requests for extension of Bid submission date (if
unavoidable) and/or any queries prior to and/or during the pre-bid meeting. Owner/EIL
may at its sole discretion extend Bid submission due date on such written requests.
4.4 However, request for extension of Bid submission date received from any bidder with
less than Seven working days prior to bid submission due date shall generally be
ignored, since there will not be adequate time for proper communication with the Owner
and other Bidders.
5.0 BIDDER’S QUALIFICATION CRITERIA (BQC):
The Bidder shall either be

 A sole bidder or
 an incorporated JV (called sole bidder) or
 a Consortium (including an unincorporated Joint Venture) having a maximum of 2
(two) members
The Bidder shall meet the following qualification criteria:

5.1 TECHNICAL CRITERIA (BQC Technical):

5.1.1 The bidder (in case of sole bidder) or leader of the consortium (in case the bidder is a
consortium) should have executed, as OBE/EPCC/LSTK Contractor with single point
responsibility, a contract, involving Project Management, Residual Process engineering,
Detailed Engineering, Procurement, Inspection, Construction/Construction Management,
Pre-commissioning and Commissioning/Commissioning Assistance of at least one
grassroots process plant in a process Industry out of Refinery, Petrochemical, On shore
Oil & Gas processing facilities, Offshore Oil & Gas processing facilities, Chemical,
Fertilizer, Metallurgy (Ferrous) and LNG.
Bidder’s/leader of consortium’s experience as above involving at least one grass root
process unit in combination with any Utilities and/or offsite facilities within the same
complex shall also be considered acceptable.
Exclusive experience of Utility System / Utility block, waste water effluent treatment,
offsite facilities, etc. shall not be considered as relevant experience.
For the reference plant, in case the bidder/leader of consortium has used services of
engineering sub-contractor(s) for Residual Process engineering, Detailed Engineering
and pre-commissioning, commissioning assistance, the same shall be considered
acceptable and bidder has to declare details of such arrangement along with the bid
(documentary evidence to be provided as per Clause no.5.6.5 below).
5.1.2 In addition, bidder (either the sole bidder or one of the members of consortium) should
also have experience of residual process engineering, detailed engineering, engineering
for procurement, pre-commissioning, commissioning assistance of any of the grassroots
process plants as listed below :
o Sulphur Recovery Unit
o Delayed Coker Unit
o Crude / Vacuum Distillation Unit

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 o Fluid Catalytic Cracking Unit/ Resid FCC/Petrochemical FCC Unit
o Hydrocracker Unit
o Residue Hydrocracking Unit
o Diesel Hydrotreating Unit / Diesel Hydro desulphurization (DHDS) Unit
o Naphtha Hydrotreater and Catalytic Reforming Unit
o Naphtha Hydrotreater Unit and Naphtha Isomerisation Unit
o MS Block (Naphtha Hydrotreater and Catalytic Reforming Unit and Naphtha
Isomerisation Unit)
o VGO/CGO Hydrotreating Unit
o Hydrogen Unit (Steam reforming based)
o Gas Cracker Unit / Naphtha Cracker unit / Dual Feed Cracker Unit
o Polymer Unit (PP or HDPE or LLDPE/HDPE Swing or LDPE or LLDPE)
o Process unit(s) in Aromatic Complex (Comprising of Units like NHT/Catalytic
Reformer, Xylene Isomerization, Xylene Fractionation/ Para-Xylene Unit)
o Purified Terephthalic Acid (PTA) Unit
o Mono Ethylene Glycol (MEG)Unit
o Ammonia / Urea Plant
o Methanol Unit
o Linear Alkyl Benzene (LAB) Unit
o Lube Oil block process Units(Conventional / Hydro processing)
o Atmospheric Residue Desulphurisation (ARDS) Unit
o Vacuum Residue Desulphurisation (VRDS) Unit
5.1.2.1 In case the bidder (either the sole bidder or leader of the consortium) meets the criteria
at 5.1.1 above but neither the sole bidder nor any of the consortium members meet the
criteria at 5.1.2 above (i.e., sole bidder or none of the consortium members), bidder shall
be considered acceptable, provided the bidder engages an engineering sub-contractor
who meets the criteria at para 5.1.2 above.
5.1.2.2 In such a case, the bidder, along with the bid, shall submit Memorandum of
Understanding (MoU)/Agreement with the Engineering Sub-contractor (either the same
subcontractor who was engaged in the reference job or any other subcontractor meeting
the requirement in 5.1.2 above) for executing the residual process engineering &
detailed engineering, engineering for procurement, Preparation & Approval of MR of
Critical equipment and Package items, HAZOP/ SIL studies, Technical & Construction
Audit, Pre-commissioning, Commissioning assistance & PGTR assistance, which shall
be binding on the bidder and is not to be changed thereafter and shall remain in force at
least till the pendency of the Contract.
The MoU/ Agreement shall be converted into definite contract agreement between
successful bidder & the engineering sub-contractor after award of job and before signing
of contract with HRRL which shall be done within 45 days from the date of award to
LSTK/EPCC Contractor and this agreement must remain in force at least till the
pendency of the Contract.
5.1.2.3 The provision of engaging engineering subcontractor shall be mandatory, if the bidder’s
experience of the reference job (as per clause 5.1.1) is based on engagement of an
engineering sub-contractor meeting the requirement stated under clause no. 5.1.2.
5.1.3 The reference units provided by the bidder with respect to their experience as mentioned
in Clause No. 5.1.1 & 5.1.2 above must be Non Captive units [shall mean, other than
In-house units executed and completed for their Own (themselves)] and bidder is

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 required to declare the same upfront in the bid. Experience of any
Revamp/Debottlenecking of units, Pilot plant & Demo plant - shall not be considered for
qualification.
5.1.4 In case of Consortium, the member (other than leader) on his own or as a consortium
member, should have executed a contract wherein his scope involves either
Engineering, Procurement, Construction & Commissioning/ Commissioning assistance
(EPCC) or Procurement & Construction (PC) or only Construction (C) of a process plant
as per clause no.5.1.1 above for a Grass root project or a Revamp project. However, the
above reference units must be Non Captive units (Shall mean, other than In-house
units). Pilot plant & Demo plant shall not be considered for qualification. Bidder is
required to declare the same upfront in the bid.

5.1.5 The unit(s)/facilities as referred in Clause 5.1.1, 5.1.2 & 5.1.4 above must have been
commissioned and should have completed operation for at least one (1) year after
commissioning within the last 12 (Twelve) years from the last day of the month
immediately previous to one in which bid is invited (floated) in e-tendering website
https://eprocure.gov.in/eprocure/app.

The clause 5.1.4 does not apply to the member of consortium if the member is an
affiliate/ subsidiary of the leader/ prime member of consortium.
5.2 COMMERCIAL EXPERIENCE CRITERIA

5.2.1 The contract(s) under clause no. 5.1.1 of BQC Technical against which Bidder (In case
of sole Bidder, also including an incorporated Joint Venture) or Leader of the Consortium
(in case the bidder is a consortium) is getting qualified should have been completed(#)
within the last 12 (Twelve) years from the last day of the month immediately previous to
one in which bid is invited (floated) and must have the value(s) as under:
(i) One contract having value not less than INR 5870 Million or US Dollar 79.08
Million
Or
(ii) Two contracts, each having value not less than INR 4109 Million or US Dollar
55.35 Million
Or
(iii) Three contracts, each having value not less than INR 3522 Million or US Dollar
47.45 Million
(#) Completion of contract shall be considered in accordance with clause no. 5.1.5 and
5.3 of IFB.
5.2.2 In case of Consortium, the Member (other than the Leader) shall meet the following:
The contract(s) under clause no. 5.1.4 of BQC Technical against which Bidder (only
member of consortium other than the Leader) is getting qualified should have been
completed(#) within the last 12 (Twelve) years from the last day of the month
immediately previous to one in which bid is invited (floated) and must have value(s) as
under:
(i) One contract of value not less than INR 2935 Million or US Dollar 39.54 Million
Or
(ii) Two contracts, each of value not less than INR 2054 Million or US Dollar 27.68
Million
Or
(iii) Three contracts, each of value not less than INR 1761 Million or US Dollar 23.72
Million
The above criteria 5.2.2 shall not be applicable for a member of consortium who is an
affiliate/ subsidiary of leader of the Consortium.
(#) Completion of contract shall be considered in accordance with clause no. 5.1.5 and
5.3 of IFB .

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 5.2.3 In case bidder has executed contract(s) meeting the requirements under clause no.
5.1.1 and 5.1.4 of BQC Technical above as a consortium, the value of work performed
by the respective consortium members shall be considered as the value of contract for
the purpose of qualification under 5.2.1 and 5.2.2 above, and bidder has to submit
documents as per clause 5.6.

5.2.4 In case bidder has executed contract(s) meeting the requirements under clause no.
5.1.1, 5.1.4 and 5.1.5 of BQC Technical above, but such contracts(s) comprise of
additional scope and/or multiple part(s)/unit(s) under single contract, the value of
completed part(s) / unit(s) of contract (and associated facilities, if any) shall be
considered for the purpose of qualification vis-a-vis the values given above. For
example, if the total value of completed part(s) / unit(s) (and associated facilities, if any)
is not less than INR 5870 Million, the same shall be considered qualified under 5.2.1 (i),
provided it is under a single contract.

5.2.5 Experience of Sub-Contractor: A job completed by a bidder as a Sub-Contractor shall be

considered for the purpose of meeting the experience criteria of BQC subject to
submission of documents as per clause 5.6.5 in support of meeting the “Bidder’s
Qualification Criteria”.

5.2.6 The respective values mentioned under clause no. 5.2.1 and 5.2.2 above shall be
relaxed by 15% for Micro and Small Enterprises (MSEs) bidders.
5.3 The following shall be applicable for the purpose of "Completion or Execution of
Contract/Works" in Technical as well as Commercial Bidder Qualification Criteria.
In case a bidder submits relevant documents (as mentioned in 5.6 of IFB) for a single
work order or contract meeting BQC technical and comprising of multiple parts / units
(and associated facilities, if any) having.
i) Separate and distinct completion schedules and price for each of the part / unit (and
associated facilities, if any) and the Bidder submits completion certificate with
separate executed value of each such part / unit (and associated facilities, if any)
from the Owner / End user / PMC and fulfil all the other requirements of IFB.
OR
ii) Overall schedule for all parts / units (without separate part wise / unit wise schedule
and / or price). However, the Bidder submits completion certificate with separate
executed value of each such part / unit (and associated facilities, if any) from the
Owner / End user / PMC and fulfil all the other requirements of IFB.
In both the above cases, if the Bidder intends to get qualified based on completion of
one or more part(s)/ unit(s) (Irrespective of whether all parts/units covered in the contract
are completed or not) or overall completion whichever meets the BQC requirement, the
same shall be considered.
Wherever different work orders having different scope/ schedule and Work Order
reference number(s) are awarded against a single enquiry, cumulative value as well as
consolidated scope of such completed Work Orders meeting BQC technical, as
submitted, shall be considered for the purpose of BQC Evaluation.

5.4 FINANCIAL CRITERIA

5.4.1 ANNUAL TURNOVER

5.4.1.1 Bidder (In case of sole Bidder, also including an incorporated Joint Venture) or Leader of
the Consortium (in case the bidder is a consortium) shall meet the following: -

The average annual financial turnover during the last 3 years, ending 31st March /31st
December of the previous financial year, should be at least INR 3522 Million (for Indian
Bidder) OR US Dollar 47.45 Million (for Foreign Bidder).

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 5.4.1.2 In case of consortium, Member (other than the Leader) of the Consortium shall meet the
following:

The average annual financial turnover during the last 3 years, ending 31st March /31st
December of the previous financial year, should be at least INR 1761 Million (for Indian
Bidder) OR US Dollar 23.72 Million (for Foreign Bidder).

5.4.1.3 The respective values mentioned under clause no. 5.4.1.1 and 5.4.1.2 above shall
be relaxed by 15% for Micro and Small Enterprises (MSEs) bidders.

5.4.2 NET WORTH CRITERIA

The financial net worth of the Bidder (sole Bidder or incorporated Joint Venture or
Prime member/ Leader of the Consortium) and second member of consortium as per the
audited financial results of immediate preceding financial year shall be positive barring
CPSEs approved by PMC and/or HRRL.

5.4.3 WORKING CAPITAL

5.4.3.1 Bidder (In case of sole Bidder, also including an incorporated Joint Venture) or Leader of
the Consortium (in case the bidder is a consortium) shall meet the following:

Minimum working capital equal to INR 485.79 Million (for Indian Bidder) OR US Dollar
6.54 Million (for Foreign Bidder) as per the immediate preceding year’s audited
financial results.

5.4.3.2 In case of consortium, Member (other than the Leader) shall meet the following:

Minimum working capital equal to INR 242.90 Million (for Indian Bidder) OR US Dollar
3.27 Million (for Foreign Bidder) as per the immediate preceding year’s audited
financial results.

5.4.3.3 In case, Bidder (sole Bidder or an incorporated Joint Venture) or each member of the
Consortium (in case the bidder is a consortium) is unable to meet the working capital
requirements as above, the bidder/consortium member can supplement the respective
working capital requirement with a fund based line of credit from any scheduled
commercial bank in India (other than co-operative bank) (letters from multiple banks not
acceptable) having net worth more than equivalent INR 1000 Million. In case of a foreign
bidder, fund based line of credit letter will also be acceptable from any foreign bank
provided the bank falls in the list of scheduled commercial bank in India having net worth
more than equivalent INR 1000 Million. In such a case, bidder/consortium member shall
furnish a declaration from the bank for availability of unutilized fund based Line of Credit
(LOC) for the shortfall in working capital below the value as mentioned above, in the
format enclosed as Appendix – I attached herewith. Such declaration from bank shall
present the availability of unutilized fund based line of credit of the bidder/consortium
member for a date between the issue date of Bidding Document and the bid due date
/extended bid due date. The bidder/consortium member shall furnish the original
declaration letter from the bank for availability of line of credit.
Declaration letter for the shortfall of working capital shall be from a single bank only.
Letters from multiple banks will not be acceptable. However, banking syndicate will also
be allowed wherein a group of banks can jointly underwrite and jointly lend money to the
bidder. In case of banking syndicate also, declaration letter for meeting the working
capital shall be from a single bank only.

5.5 GENERAL:
5.5.1 Sole Bidder being a foreign entity or any one of the member of the consortium bidder,
should have an operating Indian establishment which is either their own or
subsidiary/affiliate wherein they have controlling rights as on the last day of the month

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 immediately previous to one in which bid is invited (floated). This Indian establishment
must:

a) have been in operation for more than 7 (Seven) years reckoned from the last day of
the month immediately previous to one in which bid is invited (floated) (i.e. the issue
of IFB on e-tendering website)

b) have at least 300 technical (Graduate Engineers) employees (Project management,

engineering, procurement, HSE, construction, etc.) on their payrolls as on the last
day of the month immediately previous to one in which bid is invited (floated).
Bidder shall submit following towards meeting above requirements:
a) Company formation document showing that the Indian establishment is an affiliate/
subsidiary / incorporated JV of the foreign member.

b) Documents such as Audited Annual Report/Income Tax returns/Returns filed with

statutory bodies to substantiate that the Indian establishment is in operation
presently and for more than 7 (seven) years as required above.

c) Indian PF registration certificate and ESI registration document in the name of Indian
Establishment and copies of challan/relevant documents such as Certificate from
Statutory Auditor in support of number of employees for the month immediately
previous to one in which the bid is invited (floated).

d) Affidavit signed by from any one out of CEO or CFO or Company Secretary or any
Functional Director in Board of Directors confirming above requirements under
clause 5.5.1.

5.5.2 Parties who are affiliates of one another can decide which Affiliate will make a bid. Only
one affiliate may submit a bid. Two or more affiliates are not permitted to make
separate bids directly or indirectly. If two or more affiliates submit separate bids, then all
of them shall be summarily rejected. However, up to two affiliates may make a joint bid
as a Consortium, and in such case the conditions applicable to a consortium shall apply
to them.

Entities which are affiliate to one another are allowed to Bid either as a sole bidder or as
a consortium only.

5.5.3 "Affiliate" of a Party shall mean any company or legal entity which:

(a) Controls either directly or indirectly a Party, or

(b) Which is controlled directly or indirectly by a Party; or

(c) Is directly or indirectly controlled by a company, legal entity or partnership which

directly or indirectly controls a Party.

"Control" means actual control or ownership in excess of 50% voting or other controlling
interest that gives the power to direct, or cause the direction of, the management and
material business decisions of the controlled entity.

The term “Affiliate” shall include “Subsidiary”.

5.5.4 A firm which has been engaged by HRRL to provide licensing or services for this Project
(here “Project” shall mean the project embracing the works and/or unit(s) forming the
subject matter of the Bid and resultant Contract) and any of its affiliates that directly or
indirectly controls, is controlled by, or is under common control with that firm, are
disqualified from executing EPC works for the same project. Conversely a firm hired to
execute EPC works for implementation of this Project and any of its affiliates, are
disqualified from providing services related to the initial assignment for the same Project.

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 Bidder/each member of consortium to provide declaration regarding this as per
Appendix – II attached herewith, in their letter head duly signed and stamped by their
Power of Attorney holder failing which their bid shall be rejected.

5.5.5 Fulfillment of Bidder’s Qualification Criteria and certain additional conditions in respect
of each type of bidders as per clause 5.0 are stated below, respectively:
5.5.5.1 Sole bidder or incorporated JV:

The sole bidder or incorporated JV shall fulfill each Bidder’s Qualification Criteria
(Technical, Commercial Experience, Financial and General) on their own.

5.5.5.2 Consortium:

In case the bidder is a Consortium (including an unincorporated JV), then the following
conditions shall apply:
a. The minimum scope of Bidder /Leader (in case of consortium) shall be as given
below:
(i) Overall Project management including Planning, monitoring, scheduling
and reporting.
(ii) Health, Safety and Environment(HSE) Management.
(iii) Risk Management.
(iv) Preparation & Approval of MR of Critical equipment and Package items as
defined in tender elsewhere.
(v) HAZOP/ SIL studies, Technical & Construction Auditing.
(vi) Quality Assurance.
(vii) Pre-commissioning, Commissioning assistance and PGTR assistance.
In case bidder qualifies under Clause 5.1.2 through his engineering Sub-
Contractor/consortium member, activities listed at sr. no. iv, v, & vii shall be
included under scope of work of the engineering Sub-Contractor/consortium
member.
b. Each member in a consortium may only be a legal entity and not an individual
person;
c. The Bid shall specifically identify and describe each member of the consortium;
d. The consortium member descriptions shall indicate what type of legal entity the
member is and its jurisdiction of incorporation (or of establishment as a legal
entity other than as a corporation) and provide evidence by a copy of the articles
of incorporation (or equivalent documents);
e. One participant member of the consortium shall be identified as the “Prime
Member (Leader)” of the consortium and shall not be allowed to be altered at any
stage.
f. The consortium leader and the distribution of work among the Consortium
members shall be identified and submitted along with the bid and shall not be
changed thereafter.
g. The division of scope of work between the Consortium members shall be based
on their past relevant experience. However, this clause shall not be applicable to
the consortium where one member is affiliate/ subsidiary company of the prime
member/ leader of the consortium.

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 h. The Prime member/ Leader and the member (other than the Leader) shall meet
the respective Bidder’s Qualification Criteria (Technical, Commercial Experience,
Financial and General) on their own.
i. No change shall be permitted in the number, nature or share holding pattern of
the Consortium members after bid submission, without the prior written
permission of the Owner.
j. No change in project plans, time schedule or lump sum contract price will be
permitted as a consequence of any withdrawal or failure to perform by a
consortium member.
k. No consortium member shall hold less than 25% stake in a consortium.
l. Entities which are affiliates of one another are allowed to bid either as a sole
bidder or as a consortium only.
m. Entity can bid either single or as a member of only one consortium.
n. Consortium member shall give power of attorney to the leader to represent it for
bid and contract execution, incur liabilities and receive instruction for and on
behalf of any and all members of Consortium.
o. The Prime Member (Leader) of the Consortium shall submit the bid on behalf of
the Consortium. Memorandum of Understanding (MoU) between the Consortium
members duly signed by the authority(ies), must accompany the techno-
commercial bid. All the members of the Consortium must resolve and affirm in
the MoU that each party shall be jointly and severally liable to the Owner for any
and all obligations and responsibility arising out of the Contract. MoU signed
between the members of the Consortium shall be converted to a definite
agreement and shall form part of the contract. In case of award of contract, the
Definite agreement shall be kept valid through the entire contract period, i.e. until
the issuance of Final Certificate by Project Owner to Consortium. After award of
contract, no alterations / modifications would be permitted in the Definite
Agreement.
p. Prime Member/Leader of the Consortium on behalf of the Consortium shall co-
ordinate with Owner and PMC till during bidding as well as during execution of
the contract. Owner/PMC shall correspond with the leader of a Consortium and
vice versa.
q. Any member of the Consortium shall not be permitted to participate either in an
individual capacity as a sole bidder or as a member of another Consortium for
the same work/ tender.

5.6 Documentation

5.6.1 Bidder shall furnish documentary proof of fulfilling the Bidder’s Qualification Criteria. For
Financial, Technical and Commercial Criteria under BQC, Bidder shall submit the
documents as per this clause.

5.6.2 Bidder shall submit complete audited annual financial statement along with auditor’s
reports, audited balance sheets and profit & loss accounts statement and all schedules
of the preceding 3 (Three) financial years. In case complete set of audited annual
financial statements (auditor’s reports, audited balance sheets and profit and loss
account) for the immediate preceding financial year is not available for Bid closing date,
the Bidder has an option to submit the audited balance sheets and profit & loss account
of the three previous years immediately prior to the last financial year as per following
provisions:

i) In case, the financial year closing date is within 9 months of bid due date and audited
annual report of immediate preceding financial year is not available, bidder has the
option to submit the financial details of the three previous years immediately prior to

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 the last financial year. Otherwise, it is compulsory to submit the financial details of the
immediate three preceding financial years.

Example, in case, audited annual report of immediate preceding financial year (year
ending 31st March) is not available and where bid closing date is up to 31st December,
the financial details of the three previous years immediately prior to the last financial
year may be submitted. However, in case the bid closing date is after 31st December,
it is compulsory to submit the financial details of the immediate three preceding
financial years only.

5.6.3 In case a bidder (a Parent Company) is having wholly owned subsidiaries but only a
single consolidated annual report is prepared and audited which includes the financial
details of their wholly owned subsidiaries, consolidated audited annual report shall be
considered for establishing the financial criteria subject to statutory auditor of the bidder
certifying that separate annual report of bidder (without the financial data of subsidiaries)
is not prepared and audited.

5.6.4 Further, in case a sole bidder [Prime Member (Leader) and/or Member in case of
Consortium] is a subsidiary company and separate annual report of the bidder is not
prepared & audited, but only a consolidated audited annual report of the Parent
Company is available, consolidated audited annual report shall be considered for
establishing the financial criteria subject to statutory auditor of the parent company
certifying that separate annual report of bidder is not prepared and audited.

5.6.5 DOCUMENTS TO BE SUBMITTED BY THE BIDDER FOR MEETING TECHNICAL &

COMMERCIAL BQC

The Bidder to furnish documentary proof for all the information required for the Bidder
Qualification Criteria. The following documents shall be accepted as documentary proof
of the pre-qualification requirements:
a) Copy of relevant pages of work orders(s)/contract agreements(s)/contract
documents(s) mentioning the value and the scope of work for the reference unit(s)
submitted for qualification, the first page and the signature page.

b) Completion Certificates by Owner/ Owner’s Consultant indicating executed value &

commissioning date for the reference unit(s) submitted for qualification.

c) Certificate(s) / communication of Unit/Plant from Owner(s) /Owner’s Consultant

having completed 1 year of operation after commissioning for the reference unit(s)
submitted for qualification.

d) Memorandum of Understanding (MoU) between Bidder and Engineering Sub-

Contractor for executing the residual process engineering & detailed engineering,
engineering for procurement, Preparation/Approval of MR of Critical equipment and
Package items as defined in tender elsewhere, HAZOP/ SIL studies, Technical &
Construction Audit, Pre-commissioning, Commissioning assistance and PGTR
assistance, as applicable which shall be binding on the bidder and not to be
changed thereafter and shall remain in force at least till the pendency of the
Contract.

e) Documents in support of Clause no. 5.1.1, 5.1.2, 5.1.3, 5.1.4 & 5.1.5 of BQC
Technical and clause no. 5.2 (i.e. Commercial Experience Criteria) and 5.3 above in
the form of copy of the relevant pages of Work order(s)/Contract agreement(s)/
Contract Document(s) mentioning the scope of work for the reference unit(s) to be
submitted for qualification.

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 f) For Consortium, Bidder shall submit agreement/ Memorandum of Understanding
(MoU) along with the Bid clearly defining the scope and responsibility of each
member including the leader for execution of the contract. The distribution of the
work among Leader and member of Consortium shall be identified in MOU and not
to be changed thereafter.

For complying to clause 5.5.5.2 (g) above, references corresponding to past

relevant experience shall also be submitted in Form N(i) separately for each
member of Consortium (enclosed as Appendix-III).

The MoU shall be converted to a definite agreement later on before release of

purchase order by HRRL and this definite agreement must remain in force at least
till the pendency of the contract.

g) Jobs executed for Subsidiary/ Fellow subsidiary / Holding company will be

considered as experience for the purpose of meeting BQC subject to submission of
tax paid invoice(s) duly certified by Statutory Auditor of the bidder towards
payments of statutory tax in support of the job executed for Subsidiary/ Fellow
subsidiary / Holding company.

h) In case the job is completed by a bidder as a Sub-Contractor then following

documents (in addition to other documents) shall also be submitted, in support of
meeting the “Bidder Qualification Criteria”:

 Copy of Work order along with schedule of rates issued by Main Contractor.

 Copies of completion certificates from the End User/ Owner/ PMC and also from
the Main Contractor. The completion certificates shall have details like work order
no. / Date, brief scope of work, ordered & executed value of the job, completion
date, etc.

However, in case bidder is not able to furnish the completion certificates from the
End User/ Owner/PMC in his name, then he shall furnish a copy of the approval by
End User/Owner/PMC for engaging the bidder as a Sub-Contractor.

5.6.6 Documents for MSE Bidder shall be as mentioned in the Bidding Document elsewhere.

5.6.7 Authentication of documents:

5.6.7.1 All documents submitted by bidders in support of meeting the BQC shall be
Authenticated in following manner:
Either
Duly certified by Statutory Auditor of the bidder or practicing Chartered Accountant (not
being an employee / Director and not having any interest in the bidder’s company)
where audited accounts are not mandatory as per law.
OR
Duly notarized by any Notary Public in the Bidder’s Country or certified true copies duly
signed, dated and stamped by an official authorized for this purpose in Indian Embassy/
High Commission in Bidder’s country.
OR

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 Bidder shall submit self-certified documents in original from any one out of CEO or CFO
or Company Secretary or any Functional Director in Board of Directors of the bidder
(Limited company only) along with Self-Certification as per Appendix - IV attached
herewith. This option shall not be applicable to Proprietorship/ Partnership firms.

5.6.7.2 Requirement of certification/authentication as stated above shall not be applicable to

published audited annual financial statements in English, if original booklets are
submitted.

5.6.7.3 The Bid and all correspondence incidental to and in connection with the Bid shall be in
the English Language only. In case a bidder submits any of the Bidder Qualification
support documents in any language other than in English, then it shall be the
responsibility of such Bidder to also provide the English translation copy of the same
duly certified by either of the following:
a) Local Chamber of Commerce of Bidder’s country.
b) Indian Embassy in Bidder’s Country
c) Bidder’s Embassy in India
d) Any translator in India recognized/ authorized by Bidder’s Embassy

5.6.7.4 Bidders shall be required to upload the digitally signed authenticated copies of
documents for meeting BQC (including documents against MSE) on the e-tendering
website only and Bidders shall not be required to submit the original of authenticated
documents in physical form to EIL. In addition, bidder shall also confirm that all
authenticated documents submitted for meeting the BQC are certified as per the
authentication requirement defined in the Bidding Document.

5.6.7.5 Submission of authentic documents is the prime responsibility of the Bidder. HRRL /EIL
reserves the right of getting the document cross verified, at their discretion from the
document issuing authority. Bidder shall provide all necessary assistance in this regard.
With respect to Bidder’s Qualification Criteria, Bidder shall also render assistance in
facilitating visit to the reference unit, if so considered necessary by the Owner. Cost of
visit shall not be to the Bidder’s account.

In addition to the above, HRRL/EIL shall carry-out cross verification of the lowest
evaluated bidder’s credentials submitted in the bid and considered by HRRL/EIL for
meeting the Bidder’s Qualification Criteria from the document issuing authority. It shall
be the responsibility of the bidder to assist HRRL/EIL in carrying out this exercise.
HRRL/EIL shall also reserve the right to communicate directly with the certificate issuing
authority and /or carryout a visit to the office/works of the certificate issuing authority.
Bidder shall provide complete assistance towards the same. Bidder to note that first
payment against the contract, if placed, shall be released only on completion of the
verification.
It shall, therefore, be the responsibility of the Bidder/ Contractor to get their BQC
documents considered for qualification successfully verified as above.
Accordingly, bidder shall ensure that Bidder shall submit those executed works meeting
the qualification criteria for which they can arrange such verification.
Failure of cross verification shall entitle HRRL/EIL to reject the bid or terminate the
Purchase Order / Contract, if already issued.

5.6.8 HRRL/ EIL reserves the right to complete the evaluation based on the details furnished
(without seeking any additional information) and / or in-house data, survey or otherwise.

5.6.8.1 Failure to meet the above Qualification Criteria (as per entire clause 5.0 of IFB) will
render the Bid to be summarily rejected. Therefore, the Bidder shall in their own interest
furnish complete documentary evidence in the first instance itself along with their bids, in
support of their fulfilling the Qualification Criteria as given above. Any additional

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 documents, if deemed necessary to establish the qualifying requirements may be
submitted by the Bidder.

5.6.9 Post submission of Bids, Bidder shall not be allowed to furnish any new experience
details not included in experience list furnished in their Bid. Bidders are requested to
submit all qualification details along with relevant supporting authenticated documents at
the first instance itself. However, EIL/ HRRL also reserves the right to seek clarification /
additional document only amongst the jobs listed in Form N (i) and Form N (ii) (provided
elsewhere in the Bidding Document), for completing evaluation, if so required.

6.0 PRE-BID MEETING

6.1 Pre-bid Meeting shall be held through video conference. Bidders or their authorized
representatives are requested to attend the Pre-Bid Meeting through webex so that their
queries, if any, related to the BIDDING DOCUMENT, Bidder’s Qualification Criteria and
Scope of Work etc. can be addressed during the pre-bid meeting.
6.2 The bidders are requested to send queries/clarifications, if any, as per Format enclosed
in the Bidding document through e-mail to reach EIL on or before the date mentioned at
Cl. 4.0 e) above. The clarifications shall be provided during the pre-bid meeting. Bidder
shall send query in editable soft copy in the format included in the Bidding document
through e-mail.
6.3 Bidders are required to participate in pre-bid meeting after going through the entire
Bidding Document along with BQC. Bidder shall attend with all technical and commercial
issues on which they need clarification and also to ensure that they possess/bring all
supporting documents for meeting the BQC to get their queries clarified, if required,
during the pre-bid meeting to avoid any post-bid discussion/clarification on this issue.
6.4 Non-attendance of the pre-bid meeting shall not be a cause of disqualification of the
Bidder.
6.5 In case any Bidder does not attend the pre-bid meeting, it shall be understood that the
Bidder has a clear understanding of the BQC, scope, terms and conditions of the
Bidding Document and does not have any comment / deviation to the requirement of
Bidding Document and this shall not be considered a cause for extension of e- Bid
submission date.
7.0 SUBMISSION OF BID & IT’S VALIDITY
7.1 The Bid submitted online in the e-tendering website as stated in clause 4.0 h) shall only
be considered for evaluation and subsequent ordering. Bidders are required to enrol on
the e-Procurement module of the above mentioned e-tendering website (URL:
https://eprocure.gov.in/eprocure/app). No enrolment fee would be charged from the
bidders. It may also be noted that the price details are required to be filled & submitted
only on the Schedule of Price format downloaded from above mentioned e-tendering
website. Physical Bids/ Offers or Bids sent through Fax/ E-Mail or in any other electronic
mode shall not be accepted. The Bids submitted through above mentioned e-tendering
website shall only be considered for evaluation and ordering.
Bidders in their own interest are requested to upload/submit their bid well in time. In the
event of failure in bidder’s connectivity with the above mentioned e-tendering website
during the last few hours, bidder is likely to miss the deadline for bid submission. Due
date extension request due to above reason may not be entertained.
7.2 Bidders to refer Instruction to Bidders for e-Tendering Methodology provided in the
Bidding Document. Bidders are requested to get acquainted with the e-Tendering
System in advance and obtain/seek clarifications, if any from CPP Portal Helpdesk,
whose contact information is provided in the Appendix-IV to ITB.
7.3 Bids received after bid due date & time of submission shall be declared as “Late” Bid
and shall not be opened. Bidder’s representative of Late Bid shall not be allowed to
attend the Bid opening.

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 7.4 Validity of Bid shall be 8 (Eight) months from the final Bid Due Date. Owner/EIL
reserve the right to request bidders to further extend the validity period as stated above,
if required.

8.0 GENERAL

8.1 Conversion Factor for Order Value for Orders / Contracts submitted towards qualification
criteria:

For Indian Bidders, Order value(s) (including Change Order (if any)) in multiple
currencies shall be converted to equivalent INR at the exchange rate of SBI bill selling
rate as on the date of award of such order for main Order and date of award of change
order for Change Order (if any), submitted by bidder for qualification.

Similarly, for Foreign Bidder, Order value(s) (including Change Order (if any), in multiple
currencies shall be converted at the exchange rate of SBI bill selling rate to equivalent
USD as on date of award of such order for main Order and date of award of change
order for Change Order (if any), submitted by bidder for qualification.

8.2 Conversion Factor for Annual Turnover & Working Capital:

In case of Foreign Bidders, if the Annual Turnover & Working Capital is in currency other
than USD, the same shall be converted into equivalent USD considering the conversion
factor indicated in Bidder’s Audited Financial Report. In case the same is not indicated,
the conversion rate of USD as on last date of Bidder’s financial year shall be considered
based on SBI bill selling rate.

8.3 HRRL/EIL reserves the right to assess Bidder’s capability to execute this work by using
in-house information and taking into account various aspects such as past performance
during evaluation of Bids.

8.4 The lump sum price of the contract as per the Contract(s)/Completion Certificate(s)
submitted by Bidder, shall be considered for meeting requirement under clause 5.2 of
BQC, irrespective of fact whether such lump sum price includes/excludes any taxes and
duties.

8.5 Calculation of turnover, net worth and working capital shall be as per formula specified
elsewhere in the Bidding Document.

8.6 Bidder shall submit a self-certificate stating that they are not under liquidation, court
receivership or similar proceedings. Failure to do so or the bidder is under liquidation,
court receivership or similar proceedings, their bids shall not be considered.

8.7 The bidders who are on Black-list /Holiday list / Suspension list/ Banning list/ Delisted
list/ Negative list of HRRL / EIL/ HPCL as on the due date / extended due date of
submission of Bid / during-the process of evaluation of the bids, the offers of such
bidders shall not be considered for bid opening/ evaluation/ Award.

Further, in case of a consortium, if any of the member(s) of consortium is/are on Black-

list /Holiday list / Suspension list/ Banning list/ Delisted list/ Negative list of HRRL / EIL
/HPCL as on the due date / extended due date of submission of Bid / during-the process
of evaluation of the bids, the offers of such bidders shall not be considered for bid
opening/ evaluation/ Award.

However, if a vendor/Contractor/consortium member is put on Holiday during evaluation

process, the rejection of offer can only be resorted to at the discretion of Owner.

In addition, Bidder(s) shall give a declaration that they have not been banned or delisted
or blacklisted or put on holiday list by any government or quasi Government agencies or

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 PSUs. If a bidder has been banned by any Government or quasi Government agencies
or PSU, this fact must be clearly stated and it may not necessarily be a cause for
disqualification. If this declaration is not given, the bid will be rejected as non-
responsive.
8.8 Owner/EIL shall not be responsible or liable for cost incurred in preparation, submission
& delivery of Bids, regardless of the conduct or outcome of the Bidding process.
8.9 In case, any Bidder is found to be involved in cartel formation, their Bid shall not be
considered for evaluation/placement of order. Such Bidder will also be debarred from
bidding in future as per Owner/EIL’s Policy.
8.10 Canvassing in any form by the Bidder or by any other agency on their behalf may lead to
disqualification of their Bid.
8.11 Unsolicited clarifications to bids may render the bid liable for rejection.
8.12 Bidder shall submit along with their bids, the Integrity Pact (Pre-signed by HRRL) in the
format enclosed in Bidding document. Bids of bidders who doesn’t sign and submit the
Integrity Pact will not be considered for evaluation.
8.13 Bidder(s) shall give an undertaking that they are not in Holiday List of other Companies
and their performance is not far from satisfactory level in ongoing contracts in the recent
refinery projects under implementation.
8.14 Bidders to note that “Purchase Preference (linked with Local Content) (PP-LC)” for the
procurement of goods and services is applicable as per prevailing Government policy.
8.15 Bidders to note that “Purchase Preference under Public Procurement Policy, 2012 for
MSEs” is not applicable, being Works Contract Services.
8.16 Bidders to note that Policy for providing Preference to Domestically Manufactured Iron &
Steel Products in Government Procurement is applicable as per Bidding Document.
8.17 Guidelines (attached elsewhere in the Bidding Document) regarding Procurement from a
Bidder from a Country sharing Land Border with India is applicable as per Bidding
Document and shall be complied by the Bidder.
9.0 Owner/EIL reserves the right to reject any or all the Bids received or annul the bidding
process at any time at their sole discretion without assigning any reason thereof.
10.0 For terms and conditions and other details, refer complete Bidding document and
subsequent Amendment(s), if any.
For & on Behalf of
HPCL Rajasthan Refinery Limited

(Biswajit Mandal)
SGM (SCM)
Engineers India Limited

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 Appendix-I

DECLARATION FOR AVAILABILITY OF UNUTILIZED LINE OF CREDIT

(To be declared by the Bank on their Letter Head)

Ref: ___________ Date: _____________

We <Insert Name of Bank>, a Bank, having its

registered office at <Insert full address of the Bank with
Country Name> and Branch at _______________________________<Insert full of
Branch address with Country Name, in case different from registered office>, hereby
confirm that the Company M/s_______________________________<Insert
Company Name in favour of whom Declaration being issued>, having its registered
office at ____________________________<Insert full address of Company with
Country Name> and their working Office address at
___________________________<Insert full working office address with Country
Name, in case different from registered office>, is having Bank account with our
Bank.

The credit limits of the Company as on ________ <Insert any Date between the
date of Enquiry and Bid Due Date> are as follows:

Fund based lines of credit (towards Amount in (currency…………………..)

working capital like Current Credit limit)
Sanctioned Line of Credit
Utilized Lines of Credit
Balance lines of Credit

The Bank further hereby declare [Bank to specify as applicable]:

(a) that we are a Scheduled Commercial Bank in India and our Net Worth is more than
INR 1000 Million; OR

(b) that we are a Bank which is listed as a scheduled commercial bank in India and our
Net Worth is more than INR 1000 Million (or equivalent USD) as per our latest
audited financial statements.

Yours Faithfully,

Signature
Name:
Designation:
E-mail ID:
Mobile number:
Tel (with STD Code):
Seal:

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 Appendix-II

PROFORMA OF UNDERTAKING
(To be submitted by the participating bidders)

I/We, ..................................................... {Name(s) of Authorized Signatory (ies)}, on behalf of

M/s. ............................................................ do hereby declare that our company or any of its
Directors/Partners/Employees/Affiliates do not have any conflict of interest as per the
provisions covered in the Bidding Document and specifically confirm that our company or any
of its Directors/Partners/Employees/Affiliates have not been engaged by HRRL to provide
licensing or services for this Project (here “Project” shall mean the project embracing the
works and/or unit(s) forming the subject matter of the Bid and resultant Contract). Further, we
confirm that if our company or any of its Affiliates are engaged to execute EPC works for
implementation of this Project then we shall not be eligible to provide services related to the
initial assignment for the same Project.

I/We, ..................................................... {Name(s) of Authorized Signatory (ies)}, on behalf of

M/s. ............................................................ do hereby undertake that our company or any of
its Directors/Partners/Employees/Affiliates shall refrain from entering into any business
relationships or activities, which would result into a ‘Conflict of Interest’ with the
agency/consultant, who has been engaged by HRRL for firming up the specifications and/or
tender evaluation and/or monitoring execution of the project (as applicable), for which this
tender (i.e. Tender No. .....................................) has been invited (floated).

(Authorized Signatory)

Signature:
Name :
Designation:

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 Appendix-III
SIMILAR EXPERIENCE DURING LAST 12 YEARS Form –N(i)
[in case of consortium bid, this form shall be submitted separately for each member of the consortium]

NAME OF OWNER, DETAIL OF

PROJECT AND POSTAL ADDRESS, COMPLETION NO. OF UNIT MODE
SL COUNTRY & PROJECT FINAL EXECUTED
UNIT PHONE/FAX NO. & EXECUTION MODE AS PER YEARS OF (GRASS
NO. LOCATION TOTAL VALUE VALUE
DESCRIPTION E-MAIL COMPLETION OPERATION
ROOT/REVAMP)
CERTIFICATE

1 SINGLE LSTK /
CONSORTIUM

2 SINGLE LSTK /
CONSORTIUM

3 SINGLE LSTK /
CONSORTIUM

4 SINGLE LSTK /
CONSORTIUM

(Signature & Seal of the Bidder)

Name and address of the Bidder

Doc. Ref.: B224-IFB-SRU-Issued / 19.02.2021 Page 21 of 23

Page 51 of 15951
 Appendix-IV

SELF-CERTIFICATION

I, _____________________ S/o/D/o of _________________________________, working as

CEO/CFO/Company Secretary/any functional Director of Board of Directors (indicate, as
applicable) of the Company _______________________________ having its registered
office at _________________________________________________________ certify that
all the details including documents pertaining to Bidder Qualification Criteria signed by
undersigned vide our offer reference ___________________ against your Enquiry document
______________________________________, are true, authentic, genuine and exact copy
of its original.

It is certified that none of the documents are false/forged or fabricated. All the documents
submitted has been made having full knowledge of (i) the provisions of the Indian laws in
respect of offences including, but not limited to those pertaining to criminal breach of trust,
cheating and fraud and (ii) provisions of bidding conditions which entitle the Owner/EIL to
initiate action in the event of such declaration turning out to be a misrepresentation or false
representation.

I further certify that further documents, if any, required to be submitted by our company, shall
be submitted under my knowledge and those documents shall also be true, authentic,
genuine, exact copy of its original and shall not be false/forged or fabricated.

DECLARATION

I, _____________________ S/o/D/o of _________________________________, working as

CEO/CFO/Company Secretary/any functional Director in Board of Directors (indicate, as
applicable) of the Company _______________________________ having its registered
office at _________________________________________________________ with
reference to our bid _________________________ against your Enquiry document
___________________________,declare that in case, at a later date, any of the document
submitted in our bid referred above is found to be false/forged or fabricated, I, shall be held
responsible for the same and EIL/Owner has every right to take action against me and my
company, as deemed fit as per provisions of the bidding documents including EIL/Owner’s
right to put our company on Holiday/Black list for future business with EIL/Owner.

Specimen Signature of authorized representative

Signature
Name & Designation (CEO or CFO or Company Secretary/any functional Director in Board of
Directors)

Doc. Ref.: B224-IFB-SRU-Issued / 19.02.2021 Page 22 of 23

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 Appendix-V
DECLARATION FOR BID SECURITY
(To be submitted on the letter head of bidder)

M/s HPCL Rajasthan Refinery Limited

ENQUIRY / TENDER NO : _________________________
ITEM / WORKS : _________________________
PROJECT & CLIENT : _________________________
OFFER NO. & DATE : _________________________

Dear Sir / Madam

With reference to our subject offer submitted against subject enquiry issued by EIL, we confirm
that we have read the bidding document carefully & thoroughly. We are aware of the significance
of this project to the client & to the nation. We understand the requirements and the bidding
terms in totality.

We confirm that we have submitted a firm & fixed bid and will maintain & honour this bid upto the
date of expiry of bid validity for the purpose of award and will maintain the price & terms /
conditions up to the date of completion of contract/ PO if the job is awarded to us within this
validity.

We have also read and are fully aware of the implications of any of the following situations as
stipulated in the bidding document or any other document issued (including rejection of the bid
and additional action defined under suspension/ banning policy of EIL & its client as notified on
their respective corporate websites):
a. If we submits alternative bids; or

b. If we modify the bid suo motu ; or

c. Withdraw or modify or impair or derogate from our bid during the period of bid validity; or

d. In case, it is found that any forged/fake document has been furnished by us.

e. In case any unethical activities are discovered against us.

f. In case, the job is awarded to us and we fail or refuse

i) to accept the Purchase Order/signing of the Contract

ii) to furnish Contract Performance Bank Guarantee.

iii) to accept arithmetical corrections of its bid, as per the terms of the Bidding
Document.

Place: [Signature of Authorized Signatory of Bidder]

Date: Name:
Designation:
Seal:

Doc. Ref.: B224-IFB-SRU-Issued / 19.02.2021 Page 23 of 23

Page 53 of 15951