Central Purchase Contracts (2ME - MX) : Test Script SAP S/4HANA - 09-09-20

Central Purchase Contracts (2ME_MX) PUBLIC
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Test Script PUBLIC

SAP S/4HANA - 09-09-20
Central Purchase Contracts (2ME_MX)
Table of Contents
1 Purpose 3
2 Prerequisites 4
2.1 System Access 4
2.2 Roles 4
2.3 Master Data, Organizational Data, and Other Data 5
2.4 Preliminary Steps 6
2.4.1 Configure Flexible Workflow for Central Purchase Contracts 6
2.4.2 Configure Flexible Workflow for Hierarchy Central Contracts 7
2.4.3 Manage Teams and Responsibilities 8
2.4.4 Create Situation Type for Expiration of Central Contract 9
2.4.5 Create Situation Type for Central Contract Item Consumption 11
3 Overview Table 13
4 Test Procedures 15
4.1 Central Purchase Contracts 15
4.1.1 Create Central Purchase Contracts and Distribution 15
4.1.2 Release Central Purchase Contract (Optional) 23
4.1.3 Display Central Purchase Contracts 24
4.1.4 Check Source List - In Connected System 26
4.1.5 Create Follow-on Documents - In Connected System 27
4.1.6 Import Release Orders 28
4.1.8 Post Goods Receipt – In Connected System 30
4.1.9 Create Supply Invoice – In Connected System 31
4.1.10 Renew Central Purchase Contracts 32
4.2 Mass Changes to Central Purchase Contracts 33
4.3 Monitor Central Purchase Contract Items (Optional) 36
4.4 Hierarchy Central Contracts 38
4.4.1 Create Hierarchy Central Contracts 38
4.4.2 Release Hierarchy Central Contract (Optional) 41
4.4.3 Display Subordinate Central Contracts 42
4.5 Versioning of Central Purchase Contracts 44
4.5.1 Create Central Purchase Contract 44
4.5.2 Release Central Purchase Contract (Optional) 46
4.5.3 Change Central Purchase Contracts 48
4.5.4 Display Version History in Central Purchase Contracts 49
4.6 Central Purchase Contracts with Commodity Pricing 50
4.6.1 Create Supplier 51
4.6.2 Maintain Formula and Term for Commodity Pricing 52
4.6.3 Create Central Purchase Contract 54
4.7 Detect and React to Situation (Optional) 59
4.7.1 Detect Critical Expiration of Central Contract Situation 59
4.7.2 React to Critical Expiration of Central Contract Situation 59
4.7.3 Detect Critical Central Contract Item Consumption Situation 60
4.7.4 React to Critical Central Contract Item Consumption Situation 60

1 Purpose
Central contracts are global long-term agreements negotiated between an organization and a supplier. This helps in getting the best rates and conditions while bundling purchasing volume across
multiple subsidiaries. These contracts are typically negotiated by the central purchasing organization, mostly at the headquarters, and used for globally driving operational efficiency, reduced cost
while complying with regulations across multiple subsidiaries.
The central contract, created at the headquarters, can be distributed to subsidiaries to generate local contracts or scheduling agreements. Subsidiaries can then continue with the operational
procurement in a seamless manner by leveraging this local contract or Scheduling agreement. Central monitoring of contract consumption across subsidiaries and renewal of expiring contracts is
easily managed by the headquarters.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must be
added.

2 Prerequisites
This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.
2.1 System Access

The test should be conducted with the following system:
System Details
SAP S/4HANA HUB Identifies the SAP S/4HANA system from releases 2011 CE. The SAP S/4HANA system acts as a hub system when it is connected to multiple connected
system systems.
Accessible via the SAP Fiori Launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.
Connected System Any ERP system from release ERP6.0 and EHP6 above with add-on HUBERPI is considered as the connected system.
Any S/4HANA On-Premise 1709 and higher, with add-on HUBS4IC is considered as connected system.
Any S/4HANA Cloud 2011 is considered as connected system.
2.2 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with pages and predefined apps for the SAP Fiori
launchpad and assign the business roles to your individual test users.
Note These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with SAP Best Practices .
Name (Role) ID (Role) Description (Space) ID (Space) Log

On
Purchaser - Central Procurement SAP_BR_CENTRAL_PURCHASER Central Procurement SAP_BR_CENTRAL_PURCHASER
Purchasing Manager SAP_BR_PURCHASING_MANAGER
Configuration Expert - Business Process SAP_BR_BPC_EXPERT Business Process SAP_BR_BPC_EXPERT
Configuration Configuration

Master Data Specialist - Business Partner Data SAP_BR_BUPA_MASTER_SPECIALIS Business Partner SAP_BR_BUPA_MASTER_SPECIALIS
T T
2.3 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company has been created in your system during activation. The organizational structure reflects the structure of your company. The master data
represents materials, customers, and vendors, for example, depending on the operational focus of your company.
Use your own master data or the following sample data to go through the test procedure.
Data Sample Details Comment

Value s
Central Purchase Organization 5510 Purch. Org. 5510
Central Purchase group 001 Group 001
For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
MD Description
S
BN Create Supplier Master–
E MDS
2.4 Preliminary Steps
2.4.1 Configure Flexible Workflow for Central Purchase Contracts
Purpose
In this procedure, you configure your release conditions for Central Purchase Contracts.

Procedure
Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on Log onto SAP Fiori launchpad as a Configuration Expert - Business The SAP Fiori launchpad displays.
Process Configuration .
2 Open Manage Workflow for Central Choose Manage Workflows for Central Purchase Contracts (F3401). The Manage Workflows n screen
Purchase Contract displays.
3 Create Workflow Choose Add and make following entries.
● Name: Workflow for Central Purchase Contract
In the Start Conditions area, make following entries:
Company code of central purchase contract is:5510
Total net price of all central purchase contract items is greater than: 1000
MXN
In Step Sequence area choose the Add and make following entries:
Step Type: Release of Central Purchase Contract
Assignment By: Select User and search for Purchasing_manager from
search help.
Step to be completed by: One of the recipients
Choose Add.
Choose Save.
4 Activate Workflow Select the created Workflow and choose Activate. The Workflow is activated.
2.4.2 Configure Flexible Workflow for Hierarchy Central Contracts
Purpose
In this procedure, you configure your release conditions for Hierarchy Central Contracts.

Procedure

Step # Comment
1 Log on Log onto SAP Fiori launchpad as a Configuration Expert - Business The SAP Fiori launchpad
Process Configuration . displays.
2 Open Manage Workflow for Central Choose Manage Workflows for Central Purchase Contracts (F3401). The Manage Workflows screen
Purchase Contract displays.
3 Create Workflow Choose Add and make following entries.
● Name: Workflow for Hierarchy Central Contracts
In the Start Conditions area, make following entries:
Company code of central purchase contract is:5510
Document type of central purchase contract hierachy is : Quantity
In Step Sequence area choose the Add and make following entries:
Step Type: Release of Hierarchy Central Contracts
Assignment By: Select User and search for Purchasing_manager from
search help.
Step to be completed by: One of the recipients
Choose Add.
Choose Save.
4 Activate Workflow Select the created Workflow and choose Activate. The Workflow is activated.
2.4.3 Manage Teams and Responsibilities
Purpose
In this procedure, you create teams and responsibilities for central purchasing.

Procedure

Step # Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process The Fiori launchpad is displayed.
Configuration.
2 Access the App Open Manage Teams and Responsibilities - Procurement (F2412). The Manage Teams and
Responsibilities screen is displayed.
3 Create manage team and Choose Create and make the following entries:
responsibilities Name:CCTR_TEAM (for example)
Global ID: CCTR_TEAM (for example)
Description:Central Purchase Contract Team (for example)
Status: Enabled
Type:SCPRC
In Responsibility Definitions section, make the following entries:
Purchasing Group: 001
In Team Members section, and choose Create and make the following entries on the next
screen:
Business Partner: <your business partner>, for example, search Last Name for Purchaser -
Central Procurement to get the user ID
Functions: SCTPUR (Central Purchasing)
4 Save Team Choose Save. The team has been created.
2.4.4 Create Situation Type for Expiration of Central Contract
Purpose
In this procedure, you create situation type for Expiration of Central Contract.
When a purchaser logs into the Fiori Launchpad, will get a notification of central contracts “Central purchase contract is about to expire”. The expiration date criteria can be maintained in terms of
days in custom situation types. The framework checks if the validity date of the central contract is less than or equal to the number of days that is configured. A situation is then triggered, and
notification is sent. The purchaser can then navigate from the Fiori notification to the contract object. The purchaser can then choose to dismiss the situation and take corrective actions. Dismissing a

situation will ensure that no further situation messaging is triggered for the same situation type and contract number. The purchaser can choose from the one of the following reasons to dismiss the
situation message:
● Obsolete
● Resolved
● Invalid
Procedure

Step # Comment
1 Log on Log onto the SAP Fiori Launchpad as a Configuration Expert - Business Process Configuration . The SAP Fiori Launchpad
displays.
2 Access the App Open Manage Situation Types (F2947) . The Manage Situation Types
screen displays.
3 Copy Standard On the Manage Situation Types screen, choose Go.
Situation Template Choose standard situation template: PROC_CENTRALCONTRACTEXPIRY Expiration of Central
contract and choose Copy.
4 Create Ready-to-Use It will create a Ready-to-Use Situation Type. The Ready-to-Use Situation
Situation Type On the Situation Type screen, make the following entries: Type has been saved.
ID: ZPROC_CENTRALCONTRACTEXPIRY (for example)
This field is the Unique Identifier of a Ready-to-Use Situation Type. The ID of a Ready-to-Use Situation
Type should start with 'Z' or 'Y'. ID is a Mandatory Field and cannot be left blank.
Name: Expiration of Central contract (for example)
This field is the name of the Ready-to-Use Situation Type.
Go to section Conditions:
Choose Processing Order and make the following entries:
Company Code: 5510
Expiration Period: less than LASTDAYOFCURRENTMONTH Last day of current month (for
example)
Go to section Recipients and make the following entries:
Responsibility Definitions: Purchasing group

Member Functions: Central Purchasing
Go to section Situation Monitoring:
Check Monitor Instances.
Go to the section Batch Job Scheduling:
Choose one time zone in the field Time Zone and maintain the time for the field Start Batch Job At.
Choose Save.
5 Enable Ready-to-Use On the Do you want to enable the situation type? screen, choose Yes. The Ready-to-Use Situation
Situation Type Type is enabled.
2.4.5 Create Situation Type for Central Contract Item Consumption
Purpose
In this procedure, you create situation type for Central Contract item consumption.
When a purchaser logs into the Fiori Launchpad will get a notification of central contracts “consumed contract %”.
For Value based Central contracts, the total value consumption is calculated at the item level as the aggregate of all release orders and delivery schedules created against it. A threshold consumption
% value is maintained in custom Situation types. When the total consumption % reaches the value that is configured, a situation is triggered, and notification is sent.
For Quantity based Central contracts, the total consumption is calculated at the item level. A threshold consumption % value is maintained in custom Situation types. When the total quantity
consumption % reaches the value that is configured, a situation is triggered, and notification is sent.
The purchaser can then navigate from the Fiori notification to the central contract object. The purchaser can then choose to set the situation status as dismiss and take corrective action offline.
Procedure

Step # Comment
1 Log on Log onto the SAP Fiori Launchpad as a Configuration Expert - Business Process Configuration . The SAP Fiori Launchpad
displays.
2 Access the App Open Manage Situation Types (F2947) . The Manage Situation Types
screen displays.
3 Copy Standard On the Manage Situation Types screen, choose Go.

Situation Template Choose standard situation template: PROC_CENTRALCONTRACTCONSUMPTION Central
contract item consumption and choose Copy.
4 Create Ready-to-Use It will create a Ready-to-Use Situation Type. The Ready-to-Use Situation
Situation Type On the Situation Type screen, make the following entries: Type has been saved.
ID: ZPROC_CENTRALCONTRACTCONSUMPTION (for example)
This field is the Unique Identifier of a Ready-to-Use Situation Type. The ID of a Ready-to-Use Situation
Type should start with 'Z' or 'Y'. ID is a Mandatory Field and cannot be left blank.
Name: Central contract item consumption (for example)
This field is the name of the Ready-to-Use Situation Type.
Go to section Condition:
Choose Processing Order Instance Set to Status Open and make the following entries:
Consumption Percentage: greater than or equal to 80 (for example)
Choose Processing Order Instance Set to Status Resolved and make the following entries:
Consumption Percentage : less 80 (for example)
Go to section Recipients and make the following entries:
Responsibility Definitions: Product Group and Purchasing group
Member Functions: Central Purchasing
Go to section Situation Monitoring:
Check Monitor Instances.
Choose Save.
5 Enable Ready-to-Use On the Do you want to enable the situation type? screen, choose Yes. The Ready-to-Use Situation
Situation Type Type is enabled.

3 Overview Table
If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose Settings > App Finder .
Process Step Business Role App/Transaction Expected

Results
Central Purchase Contracts
Create Central Purchase Contracts and Distribution [page ] Purchaser - Central Procurement Manage Central Purchase Contracts (F3144)
14
Release Central Purchase Contract (Optional) [page ] 21 Purchasing Manager My Inbox - All Items (F0862)
Display Central Purchase Contracts [page ] 22 Purchaser - Central Procurement Manage Central Purchase Contracts (F3144)
Check Source List - In Connected System [page ] 23 Purchaser ECC
Create Follow-on Documents - In Connected System [page ] Purchaser ECC
24
Import Release Orders [page ] 25 Configuration Expert - Business Process Schedule Import of Release Orders
Configuration
Post Goods Receipt – In Connected System [page ] 28 Warehouse Clerk ECC
Create Supply Invoice – In Connected System [page ] 29 Accounts Payable Accountant ECC
Renew Central Purchase Contracts [page ] 29 Purchaser - Central Procurement Manage Central Purchase Contracts (F3144)
Mass Changes to Central Purchase Contracts [page ] 31 Purchaser - Central Procurement Mass Changes to Central Purchase Contracts (F3792)
Monitor Central Purchase Contract Items (Optional) [page ] Purchaser - Central Procurement Monitor Central Purchase Contract Items (F3492)
33
Hierarchy Central Contracts
Create Hierarchy Central Contracts [page ] 35 Purchaser - Central Procurement Manage Central Purchase Contracts (F3144)

Versioning of Central Purchase Contracts [page ] 40
Create Central Purchase Contract [page ] 40 Purchaser - Central Procurement Manage Central Purchase Contracts (F3144)
Change Central Purchase Contracts [page ] 43 Purchaser - Central Procurement Manage Central Purchase Contracts (F3144)
Display Version History in Central Purchase Contracts Purchaser - Central Procurement Manage Central Purchase Contracts (F3144)
[page ] 45
Central Purchase Contracts with Commodity Pricing
Create Supplier [page ] 46 Master Data Specialist - Business Partner Data Manage Central Purchase Contracts (F3144)
Maintain Formula and Term for Commodity Pricing [page ] Purchaser - Central Procurement Process Formula Assembly Components
47
Create Central Purchase Contract [page ] 50 Purchaser - Central Procurement Manage Central Purchase Contracts (F3144)
Detect and React to Situation (Optional)

4 Test Procedures
This section describes test procedures for each process step that belongs to this scope item.
4.1 Central Purchase Contracts
4.1.1 Create Central Purchase Contracts and Distribution
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date
Business
Role(s)
Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
Purpose
A purchaser responsible for Central Procurement creates a central contract in S/4HANA Hub system. After maintaining the required data in General information section, he maintains the distribution
entries at item level for distributing the contract items to the connected systems. A local copy of the contract/scheduling agreement gets local contact created in the respective connected system.

Procedure
Table 2: Scenario 1 Create quantity contract with free text material and distribute to local contact
Step # Comment
1 Log onto Fiori Log on to the SAP Fiori launchpad as a Purchaser - Central Procurement. The SAP Fiori launchpad
Launchpad displays.
2 Access the App Choose Manage Central Purchase Contracts (F3144) . The Manage Central Purchase
Contracts screen displays.
3 Start Contracts Without making any selection, choose Create to create a new central purchase contract. Start Contracts The Central Purchase Contracts
creation creation. screen displays.
4 Enter Central On the Central Purchase Contract screen, navigate to General Information section and make the
Contract data following entries:
Contract Type: Quantity Contract
Valid from: for example, today
Valid to: for example, today + 1 month
Central Purchasing Organization: 5510
Central Purchasing Group: 001
Supplier: 55300001
Currency: MXN
You can check Flexible Distribution to allow more than 100% distribution.
In Legal Transactions section, you can assign legal transactions to central purchase contract. For details
about legal transactions, please check scope item 1XV - SAP S/4HANA for Enterprise Contract
Management
5 Maintain Central Navigate to Items section, choose Create.
Contract Item data On the Central Purchase Contract Item screen, navigate to General Information section and make the
following entries:
Material Group: Your material groupfor example, L002
Material Description: Your material description, for example, demo material
Navigate to Quantity and Price section and make the following entries:
Net Order Price: for example, 10 MXN
Target Quantity: for example, 100 EA
6 Maintain Plant Navigate to Conditions section, choose Create.
Dependent
Condition On the Central Condition Record screen, make the following entries:
Connected System: Your connected system
Plant: Your plant in connected system, for example, 1000
Condition Type: PPR0
Valid From: today
Valid From: today + 1 month
Reason: Your reason
Choose Create.
On the Condition Amounts your plant condition table, make the following entries:
Default Gross Price (PPRO): 10 MXN
Note To use plant dependent condition, please make sure access sequence 0002 is used in your condition
type.
7 Maintain Scale Navigate to Condition Amounts your plant condition table, select condition type Default Gross Price
(PPR0) and click the arrow at the end of the row.
On the Condition Amount screen, navigate to Scales section, choose Create and make the following
entries:
Scale Quantity: 0 EA
Amount: 15 MXN
Choose Create to create anotherr scale and make the following entries:
Scale Quantity: 100 EA
Amount: 12 MXN
Choose Back.
8 Price Simulation Navigate to Price Simulation section, make the following entries:
Pricing Date: today
Currency: MXN
Quantity: 100 EA
Connected System: Your connected system
Plant: Your plant in connected system
Choose Simulate.
9 Distribute Contract Navigate to Distribution section, choose Create to create new distribution entries and make the following
item entries:
In the Item Distribution section, make the following entries:
General Information:

Outline Agreement Category: Contract
Company Code: Your company code in connected system, for example, 1000
Storage Location: Your Storage Location in connected system, for example, 0001
Purchasing Organization: Your purchase organization in connected system, for example, 1000
Purchasing Group: Your purchasing group in connected system, for example, 001
Currency: MXN
Info Record Update Code: A (Update with or without plant)
Navigate to Distribution Details section:
Distribution type: for example, Quantity
Target Quantity: for example, 100
Choose Apply to save the Distribution.
Choose Apply to save the Item.
10 Save Central On the Create Central Contract screen , choose Save In Preparation and note down the central contract Central purchase contract is
Contract number. created with In Preparation
status.
11 Release Central On the Create Central Contract screen , choose Edit and choose Release. Central purchase contract is
Contract released.
Procedure
Table 3: Scenario 2 create value contract with material and distribute to scheduling agreement
Step # Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Purchaser - Central Procurement . The SAP Fiori launchpad displays.
2 Access the App Choose Manage Central Purchase Contracts (F3144) . The Manage Central Purchase Contracts
screen displays.
3 Start Contracts creation Without making any selection, choose Create to create a new central purchase The Central Purchase Contracts screen
contract. displays
4 Enter Central Contract data On the Central Purchase Contract screen, navigate to General Information section and
make the following entries:
Contact Type: Value Contract

Supplier: 55300001
Currency: MXN
Target Value: 1000
5 Create Header Distribution Navigate to Distribution section, choose Create to create new distribution entries and
Item Category: Standard
Outline Agreement Category: Scheduling Agreement
Purchasing Organization: Your purchase organization in connected system, for
example, 1000
Outline Agreement Type: Your scheduling agreement type, for example, LP
Currency: MXN
Distribution %: 100
Update Source List: check
Source List Restriction: No Restriction
Choose Apply to save the entries.
6 Maintain Central Contract Navigate to Items section, choose Create.
Item data On the Central Purchase Contract Item screen, navigate to General Information
section and make the following entries:
Material: In search help, input your connected system and search for your material,
for example, METAL01
Target Value: 1000
7 Maintain Condition Navigate to Conditions section, choose Create.
On the Central Condition Record screen, make the following entries:

Plant independent: check
Condition Type: PPRO
Valid From: today
Reason: your reason
Choose Create.
On the Condition Amounts plant independent conditon table, make the following
entries:
Default Gross Price (PPRO): 20 MXN
Choose Apply to save the entries.
8 Save Central Contract On the Create Central Contract screen , choose Release and note down the central Central purchase contract is created.
contract number.
Procedure
Table 4: Scenario 3 Create value contract with material group item and distribute to contact
Step # Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Purchaser - Central Procurement . The SAP Fiori launchpad displays.
screen displays.
contract. displays
Supplier: 55300001
Currency: MXN

Item Category: Material group
Material Group: Your material group for example, L002
group
Target Value: for example, 1000 MXN
6 Distribute Contract item Navigate to Distribution section, choose Create to create new distribution entries and
example, 1000
Currency: MXN
Distribution type: for example, Percentage
Distribution %: for example, 100
7 Save and Release Central On the Create Central Contract screen , choose Release and note down the central Central purchase contract is created.
Contract contract number.

4.1.2 Release Central Purchase Contract (Optional)
Test Administration

Date
Business
Role(s)
Purpose
You release the central purchase contract if workflow is triggered for your central purchase contract.
Procedure

Step # Comment
1 Log on Log onto SAP Fiori launchpad as a Purchasing Manager. The SAP Fiori launchpad
displays.
2 Open My Inbox Choose My Inbox - All Items (F0862) . The My Inbox screen displays.
3 Search for Central Purchase On the My Inbox screen, enter the central purchase contract number in the search area, then
Contract choose the Search button.
4 Release Central Purchase Select the central purchase contract in left of the screen and choose Release in bottom right. The Submit Decision screen
Contract displays.
5 Enter Release Reason Enter the release reason if needed, then choose Submit. The Central Purchase Contract is
released.

4.1.3 Display Central Purchase Contracts
Test Administration

Date
Business
Role(s)
Purpose
After a central contract is approved, you can check the distribution status and local contract/schedule agreement in central purchase contract.
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail

Step # /
Comment
1 Log onto Fiori Log on to the SAP Fiori launchpad as a Purchaser - Central Procurement. The SAP Fiori launchpad displays.
Launchpad
3 Search central On the Manage Central Purchase Contracts screen, enter search criteria to search your central purchase Your central contract displays.
contract contract.
Then choose your central purchase contract.
4 Check distribution On the Central Purchase Contracts screen, navigate to Distributed Outline Agreements section.

status and local You can check the local contract/schedule agreement number in column Outline Agreements.
contract number If Distribution Status is Error in Distribution, you can click Information icon in the column of Error
Information to check detail error information. After error is fixed in connected system, you can select
the line and choose Reinitiate Distribution to distribute central purchase contract again.
5 Check Source List On the Central Purchase Contracts screen, navigate to Distributed Outline Agreements section.
Information If Update Source List is chekced in contract distribution, you can check Source List Status and click
Information icon in the column of Source List Information for details.
Note If Source List Status is Error, you can click Information icon in the column of Source List
Information to check detail error information. After error is fixed, you can select the line and choose
Reinitiate Source List to update source list again.
6 Check Local Outline On the Central Purchase Contracts screen, navigate to Distributed Outline Agreements section. The Local Contract/Scheduling
Agreements Choose Outline Agreements number to display your local contract/scheduling agreements in connected Agreement is displayed on connected
system on webgui screen. system Webgui screen.
If Info Record Update Code is assigned in contract distribution, you can check the updated info record
by choosing Menu > Environment > Info Record in local contract / scheduling agreement.
The account assignment category 'U' (Unknown) for free text and ' ' (Blank) for material are currently
supported as account assignment category for central contract item.
4.1.4 Check Source List - In Connected System
Test Administration

Date
Business
Role(s)

Purpose
You can check the source list which is a updated by the central contract in connected system.
Procedure
Test Test Step Instruction Expected Pass / Fail /

Step # Name Result Comment
1 Log onto Access the respective connected system to which employee belongs as a Purchaser .
ECC
2 Check Source Check the source list with transaction ME03.
List If Update Source List is chekced in contract distribution, you can input the Material and Plant to display the source list. You can
find the new outline agreement is added in the source list.
4.1.5 Create Follow-on Documents - In Connected System
Test Administration

Date
Business
Role(s)

Purpose
You can refer the local contract/schedule agreement which is replicated from central contract in connected system to created follow-on document.
Procedure
Test Test Step Name Instruction Expected Pass / Fail /

Step # Result Comment
1 Log onto ECC Access the respective connected system to which employee belongs as a Purchaser .
2 Create Follow-on You can refer the local purchase contract to create purchase order with transaction ME21N.
Documents Or you can refer the local scheduling agreement to create delivery schedule with transaction ME38.
As only account assignment category 'U' (Unknown) and ' ' (Blank) are supported for central contract item, you need to check
and change the account assignment when you create follow-on document.
4.1.6 Import Release Orders
Test Administration

Date
Business
Role(s)

Purpose
After a purchase order is created in the connected system, you can schedule import of the release orders to update purchase order/ delivery schedule information in central purchase contract in hub
system.
Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log on Log onto SAP Fiori launchpad as a Configuration Expert - Business Process The SAP Fiori launchpad displays.
Configuration .
2 Open Schedule Import of Release Choose Schedule Import of Release Orders The Application Jobs screen displays.
Orders
3 Create New Import Job On the Application Jobs screen, choose The Application Jobs Detail screen
Create. displays.
On the Template Selection screen, make the following entries and choose
Step 2.
● Job Template: Import Release Orders from Connected Systems
● Job Name: Import Release Orders from Connected Systems
On the Template Selection screen, make the following entries and choose
Step 3.
● Start Immediately: check
On the Parameters screen, make the following entries.
● Import Type: Ad hoc Import
● Connected System ID: Your connected system ID
● Central Contract From: Your Central Purchase Contract Number
● Central Contract To: Your Central Purchase Contract Number
4 Schedule the Job Choose Schedule.

Test Administration

Date
Business
Role(s)
Purpose
After release orders is imported in the hub systems, you can display the purchase order information in the central contract.
Procedure

Step # Comment
1 Log on Log onto SAP Fiori launchpad as a Purchaser - Central Procurement. The SAP Fiori launchpad
displays.
2 Access the App Choose Manage Central Purchase Contracts (F3144) The Manage Central Purchase
Contracts
screen displays.
3 Search central contract On the Manage Central Purchase Contracts screen, enter search criteria to search your Your central contract displays.
central purchase contract.
4 Display Purchase Order On the Central Purchase Contract screen, navigate to Item section and choose your item. Your release order displays.

information On the Central Purchase Contract Item screen, navigate to Release Documentation section.
Check the Release Order information.
4.1.8 Post Goods Receipt – In Connected System
Test Administration

Date
Business
Role(s)
Procedure
# Comment
1 Log onto ECC Access the respective connected system to which employee belongs as a Warehouse
Clerk .
2 Post Goods Post goods receipt with Transaction MIGO Goods Receipt is posted in connected
Receipt system.

4.1.9 Create Supply Invoice – In Connected System
Test Administration

Date
Business
Role(s)
Procedure
# Comment
1 Log onto ECC Access the respective connected system to which employee belongs as an Accounts
Payable Accountant .
2 Create Invoice Create supplier invoice with Transaction Code MIRO. Invoice is created in the connected
Verification Choose Invoice. system.
4.1.10 Renew Central Purchase Contracts
Test Administration

Date
Business
Role(s)
Purpose
In this test test, you renew the central purchase contract.
Procedure

Step # Comment
1 Log on Log onto SAP Fiori launchpad as a Purchaser - Central Procurement. The SAP Fiori launchpad
displays.
Contracts
screen displays.
3 Search central contract On the Manage Central Purchase Contracts screen, enter search criteria to search your Your central contract displays.
central purchase contract.
4 Renew central contract Select your central purchase contract and choose Renew. The central contract is renewed.
On the Renew popup screen, make the following entries and choose Renew.
Valid To: for example, today + 2 month
Note You can choose Advance to open central purchase contract in edit mode.
5 Display renewed central On the Manage Central Purchase Contracts screen, choose your purchase contract.
contract On the Central Purchase Contract screen, you can check the renewed contract contract
details.

4.2 Mass Changes to Central Purchase Contracts
Test Administration

Date
Business
Role(s)
Purpose
In this procedure, you can apply changes to multiple selected Central Purchase Contracts in bulk.
Procedure
Scenario 1 Use Mass Edit to change Central Purchase Contract

Step # Comment
1 Log onto SAP Fiori Open the Fiori Launch Pad with the Purchaser - Central Procurement role.
Launchpad
2 Access the App Open Mass Changes to Central Purchase Contracts (F3792). The Mass Changes to Central Purchase
Contracts screen is displayed.
3 Search for Central Purchas On the Mass Changes to Central Purchase Contracts screen, make the following The search results show the details with the
Contracts entries: respective filter Criteria.
Supplier: 55300001

Central Company Code: 5510
Choose Go.
4 Set Central Purchase In the Central Contract Header tab, select Central Purchase Contracts that you A dialog box will open displaying fields
Contracts for Mass Edit created and choose Mass Edit. for Mass Edit.
5 Apply Mass Changes On the Mass Edit screen, make the following entries: Mass change job has been scheduled.
Valid To: choose <Replace Field Value> and input the last day of current
month.
Choose Apply Mass Changes.
Choose Apply on popup screen.
6 Check Application Job Choose View Job on the Success popup screen or on the Mass Changes to Verify if the job is successful for the mass
Central Purchase Contracts screen, choose Application Job. change of central purchase contracts.
You can choose Log to check the job details.
Scenario 2 Use Excel Download/Upload to change Central Purchase Contract

Step # Comment
1 Log onto SAP Fiori Open the Fiori Launch Pad with the Purchaser - Central Procurement role.
Launchpad
2 Access the App Open Mass Changes to Central Purchase Contracts (F3792). The Mass Changes to Central Purchase
Contracts screen is displayed.
3 Search for Central Purchas On the Mass Changes to Central Purchase Contracts screen, choose Adapt The search results show the details with the
Contracts Filters. respective filter Criteria.
On the Adapt Filters screen, choose More Filter.
Check Central Contract and choose OK.
Input your central purchase contract number and choose Go.
4 Download Central Purchase On the Mass Changes to Central Purchase Contracts screen, choose Download. Central Purchase Contracts are downloaded
Contract successfully with excel format.
5 Change Central Purchase Open your downloaded excel file, and make the following changes. Central Purchase Contracts are changed in

Con-tract in Execl file Change your contral purchase contract Target Value to 1500 in Central Contract excel file
Header sheet and save the excel file.
6 Upload Excel file On the Mass Changes to Central Purchase Contracts screen, choose Upload. Mass change job has been scheduled.
Select your changed excel file and choose Open.
7 Check Application Job Choose View Job on the Success popup screen or on the Mass Changes to Verify if the job is successful for the mass
Central Purchase Contracts screen, choose Application Job. change of central purchase contracts.
You can choose Log to check the job details.
4.3 Monitor Central Purchase Contract Items (Optional)
Test Administration

Date
Business
Role(s)
Purpose
In this procedure, you can use Monitor Central Purchase Contract Items app to analyze the central purchase contract.

Procedure

Step # Comment
1 Log on Log onto SAP Fiori launchpad as a Purchaser - Central Procurement . The SAP Fiori launchpad
displays.
2 Access the App Choose Monitor Central Purchase Contract Items (F3492) . The Monitor Central Purchase
Contract Items screen displays.
3 Use the Global Filter On the Monitor Central Purchase Contract Items screen, make the following entries. The corresponding data is filtered
Display Currency: MXN accordingly.
Material Group: L002
Choose Go.
4 Toggle to Visual Filter Choose the Visual Filter icon in the upper right corner of the screen to toggle to the visual filter
view. A donut chart is displayed that works as a visual filter and allows different filter options:
● Contract Consumption in % by Central Contract Item
● Contract Consumption in % by Item Distribution
● Number Target Amount by Supplier
● Number of Items by Validity Status
● Number of Items by Distribution Status
Check if the content of the corresponding data is filtered accordingly.
5 Toggle to Different Choose the Chart and Table View, Chart View, and Table View in the upper right part of the screen. Check that Table View and Chart
View on Content Part View are displayed correctly.
6 Drill Down by Choose the View By icon (second icon on the icon bar). In the dialog box that opens, choose one Check if the drill-down function
Dimension dimension to drill down to a more detailed level. works correctly.
7 Change Chart Type Choose the Selected Chart Type icon. In the dialog box that opens, choose one chart type. Check if changing the chart type
works correctly.
8 Show Released Values Go to the table section and view single contract items. For items whose released value is not equal to Check the historical trend of
0, purchase orders have been created against that contract item. contract consumption.
4.4 Hierarchy Central Contracts

Hierarchy Central Contract is another variant of Central Contract allowing only one level of hierarchy, shall distribute to create child Central Contract within the Central Pro-curement system.
Hierarchy Central Contract is parent of the subordinate central contracts. Subordinate Central Contracts are subset of the Hierarchy Central Contract and split of subordinate central contract(s) is
based upon the company code grouping customization. Hierarchy Central Contract can have 1-N subordinate central contracts.
Note To distribute the items of a central purchase contract hierarchy to the connected systems in SAP S/4HANA Cloud, you need to perform a document type mapping. This is done in the BADI
Change of Outline Agreements Created from Central PC Before Distribution (MM_PUR_S4_CCTR_MOD_DISTR_CTR) in the Custom Fields and Logic app. You need to define the type of purchase
contract that needs to be created for a specific type of subordinate central contract in the BADI definition.
4.4.1 Create Hierarchy Central Contracts
Test Administration

Date
Business
Role(s)
Purpose
A purchaser responsible for Central Procurement creates a hierarchy central contract in S/4HANA Hub system.
Procedure

Step # Comment
1 Log onto Fiori Log on to the SAP Fiori launchpad as a Purchaser - Central Procurement. The SAP Fiori launchpad
Launchpad displays.
3 Start Hierarchy Central On the Manage Central Purchase Contracts screen, choose tab Central Purchase Contract Hierarchy. The Central Purchase
Contracts creation Choose Create to create a new hierarchy central contract. Contract Hierarchy screen
displays
4 Enter Central Contract On the Central Purchase Contract Hierarchy screen, navigate to General Information section and make
data the following entries:
Contact Type: Quantity
Supplier: 55300001
Currency: MXN
In Legal Transactions section, you can assign legal transactions to hierarchy cen-tral contract. For details
about legal transactions, please check scope item 1XV - SAP S/4HANA for Enterprise Contract
Management.
5 Add Header Distribution Navigate to Distribution section, choose Add.
On the Add Distribution screen, select your connected company code (for ex-ample: 1000) and choose
Add.
6 Maintain Header Navigate to Distribution section, and make the following entries:
Distribution Plant: Your plant in connected system, for example, 1000
Outline Agreement Category: Contract(K)
Distibtution Percentage: 100
7 Maintain Hierarchy Navigate to Items section, choose Create.
Central Contract Item On the Central Purchase Contract Item screen, navigate to General Information section and make the
data following entries:
Product Type: Material

Net Order Price: for example, 10
8 Disable Header Navigate to Distribution section, click Distribution Enable / Disable to disable header distribution.
Distribution on Item
9 Add Item Distribution Navigate to Distribution section, choose Add.
On the Add Distribution screen, select your connected company code (for example: 1000) and choose
Add.
10 Maintain Item Navigate to Distribution section, and make the following entries on new item distribution:
Distribution Plant: Your plant in connected system, for example, 1000
Outline Agreement Category: Contract(K)
Distribution Type: Quantity (Q)
Distibtution Percentage: 100
11 Save Hierarchy Central On the Create Central Contract Hierarchy screen , choose Save and note down the hierarchy central Hierarchy Central Contract is
Contract contract number. created.
4.4.2 Release Hierarchy Central Contract (Optional)
Test Administration

Date
Business
Role(s)

Purpose
You release the hierarchy central contract if workflow is triggered for your hierarchy central contract.
Procedure

Step # Comment
displays.
3 Search for Hierarchy Central On the My Inbox screen, enter the hierarchy central contract number in the search area,
Contract then choose the Search button.
4 Release Hierarchy Central Select the hierarchy central contract in left of the screen and choose Release in bottom The Submit Decision screen
Contract right. displays.
5 Enter Release Reason Enter the release reason if needed, then choose Submit. The Hierarchy Central Contract
is released.
4.4.3 Display Subordinate Central Contracts
Test Administration

Date

Business
Role(s)
Purpose
After a hierarchy central contract is approved, you can check subordinate central contracts that created by hierarchy central contract.
Procedure
Test Test Step Name Instruction Expected Result Pass /

Step # Fail /
Comment
1 Log on Log onto SAP Fiori launchpad as a Purchaser - Central Procurement. The SAP Fiori launchpad displays.
2 Access the App Choose Manage Central Purchase Contracts (F3144) The Manage Central Purchase Contracts
screen displays.
3 Search hierarchy On the Manage Central Purchase Contracts screen, choose tab Central Purchase Contract Hierarchy. Your hierarchy central contract displays.
central contract Enter search criteria to search your hierarchy central contract.
Then choose your hierarchy central contract.
4 Check Subordinate On the Central Purchase Contract Hierarchy screen, navigate to Subordinate Central Contracts The Central Purchase Contracts screen
Central Contract section. displays.
You can check subordinate central contract in column Central Purchase Contract.
Choose Central Purchase Contract number to display the details of subordinate central contract.
If Last Upate Status is in Error status, you can click Information icon in the column of Error
Information to check detail error information. After error is fixed, you can select the line and choose
Retrigger Update to update subordinate central contract again.
5 Check Subordinate On the Central Purchase Contracts screen, you can check the detail information for subordinate The Local Contract/Scheduling
Central Contract central contract. Agreement is displayed on connected
Details Navigate to Distributed Outline Agreements section. system webgui screen
Choose Outline Agreements number to display your local contract/scheduling agreements in
connected system on webgui screen.
4.5 Versioning of Central Purchase Contracts
Central purchase contract version management enables you to create a new change request of a central purchase contract which allows the user to work on the change request contract by still having
the active document as operational contract. As a Central Purchaser you may want to renew the contract terms or contract dates, differentiate between various versions of Contract or refer to any
particular version of a contract.
To activate Central Purchase Contrasts version management, you must configure following SSCUIs in the central procurement system which is described in Set-Up Instructions for this scope item.
● Define Reasons for Version-Relevant Changes for Purchasing Documents
● Set Up Version Management for Purchasing Documents
4.5.1 Create Central Purchase Contract
Test Administration

Date
Business
Role(s)
Purpose

Procedure
Table 5: Scenario 1 Create quantity contract with free text material and distribute to local contact
Step # Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Purchaser - Central Procurement. The SAP Fiori launchpad displays.
screen displays.
contract. displays
Supplier: 55300001
Currency: MXN
Target Value: 1000
Material Description: Your material description, for example, version test
Target Value: 1000

example, 1000
Currency: MXN
Distribution Percentage: for example, 100
7 Save Central Contract On the Create Central Contract screen , choose Release and note down the central Central purchase contract is created.
contract number.
4.5.2 Release Central Purchase Contract (Optional)
Test Administration

Date
Business
Role(s)

Purpose
You release the central purchase contract if workflow is triggered for your central purchase contract.
Procedure

Step # Comment
displays.
3 Search for Central Purchase On the My Inbox screen, enter the central purchase contract number in the search area, then
Contract choose the Search button.
4 Release Central Purchase Select the central purchase contract in left of the screen and choose Release in bottom right. The Submit Decision screen
Contract displays.
5 Enter Release Reason Enter the release reason if needed, then choose Submit. The Central Purchase Contract is
released.
4.5.3 Change Central Purchase Contracts
Test Administration

Date
Business
Role(s)

Purpose
After a central contract is approved, you can check the central purchase contract and generate a new version.
Procedure

Step # Comment
Contracts
screen displays.
3 Search central On the Manage Central Purchase Contracts screen, enter search criteria to search your central Your central contract displays.
contract purchase contract.
4 Edit central On the Central Purchase Contract screen, choose Edit.
contract Navigate to General Information section. And make the following changes.
Target Value: 1500
Reason for New Version: your Reason for Version-Related Changes, for example: documentation
issues
Note You need to edit a version relevant field (for example Target Value) for triggering the new
version.
If Reason for New Version and Purchase Note are configured as Required, then you have to enter
them manually. Otherwise they will be optional.
5 Save Central On the Create Central Contract screen , choose Release. New central purchase contract
Contract If the central purchase central require approval, you can repeat step Release Central Purchase version is created.
Contract (Optional) [page ] 42.

4.5.4 Display Version History in Central Purchase Contracts
Test Administration

Date
Business
Role(s)
Purpose
After a central contract is changed, you can check version history in central purchase contract.
Procedure

Step # Comment
screen displays.
3 Search central On the Manage Central Purchase Contracts screen, enter search criteria to search your Your central contract displays.
contract central purchase contract.
4 Check version On the Central Purchase Contracts screen, navigate to Version History section.
details You can check version details for this central purchase contract.
The lastest version is the Active Document.
You can choose historical versions to view the details of Historical Document.
5 Compare version Choose Back. The Compare Versions screen displays.
On the Central Purchase Contracts screen, navigate to Version History section.
Select the Active Document and one Historical Document, and choose Compare to
compare differenct versions.
4.6 Central Purchase Contracts with Commodity Pricing

Pricing for commodities is based on rules rather than fixed prices. The commodity quantity and rules for conversion (quantity/currency) are taken into account for rate calculation.
To use Commodity Pricing in Central Purchase Contracts, you must complete Configure Commodity Pricing for Central Purchase Contracts steps which is described in Set-Up Instructions for this
scope item.
4.6.1 Create Supplier
Test Administration

Date
Business
Role(s)
Purpose
You create supplier for commodity pricing test.

Procedure

Step # Comment
1 Log on Log onto SAP Fiori launchpad as a Master Data Specialist - Business Partner The SAP Fiori launchpad displays.
Data .
2 Open Manange Supplier Choose Supplier Master - Create/Change/Display The Manange Supplier Master Data
Master Data screen displays.
3 Create Supplier On the Manange Supplier Master screen, choose Create > Organization . The Supplier screen displays.
On the Create Organizatin screen, make the following entries:
Business Partner: your supplier ID, for example: VEND_SPROC
Grouping: External alpha-numeric numbering
Business Partner Role: FLVN01 Supplier
Name 1: your supplier name, for example: Supplier for Commodity Pricing
Country: DE
Languange: EN
Purchasing Organization: 1010
Order Currency: MXN
Choose OK.
4 Maintain Schema Group On the Supplier screen, go to Purchasing Organizations section and choose
purchasing organization line.
On the Purchasing Organizations screen, make the following entries:
Schema Group: ZC Schema Group for Commodity
Choose Apply.
5 Save Supplier Choose Save. The Supplier is created.
4.6.2 Maintain Formula and Term for Commodity Pricing
Test Administration

Date
Business
Role(s)
Purpose
You maintain formula and term for commodity pricing.
Procedure

Step # Comment
1 Log on Log onto SAP Fiori launchpad as a Purchaser - Central Procurement . The SAP Fiori launchpad displays.
2 Access the App Choose Process Formula Assembly Components . The Process Formula Assembly
Components screen displays.
3 Search Formula On the Process Formula Assembly Components screen, make the following entries: The Specify Components for
Application: M Formula Assembly screen displays.
BRFPlus Appl. Name: CPE_MD_FORMULA_ASSEMBLY
Function: APPL_M_FORM_CCTR_MD_FUNCTION
Decision Table: APPL_M_ACCESS_MD_180_FORM_CCTR
Choose Execute.
4 Maintain Decision On the Specify Components for Formula Assembly screen, navigate to Table Contents section. Formula is saved and activated.
Table for Formula Choose Insert New Row and make the following entries:
CPE CondType M: ZCMM
Purchasing Org.: 1010
Valid From: first day of current year
Valid To: last day of current year

Formula Key: ZFORM_AG
Choose Save.
Choose Activate.
Choose Yes to confirm activation.
Choose Back.
5 Search Term On the Process Formula Assembly Components screen, make the following entries: The Specify Components for
Application: M Formula Assembly screen displays.
BRFPlus Appl. Name: CPE_MD_FORMULA_ASSEMBLY
Function: APPL_M_TERM_CCTR_MD_FUNCTION
Decision Table: APPL_M_ACCESS_MD_180_TERM_CCTR
Choose Execute.
6 Maintain Decision On the Specify Components for Formula Assembly screen, navigate to Table Contents section. Term is saved and activated.
Table for Term Choose Insert New Row and make the following entries:
CPE CondType M: ZCMM
Purchasing Org.: 1010
Valid From: first day of current year
Valid To: last day of current year
Term Number: 1
Term Key: ZTERM_AG
Fixed Rate: 1,2
Currency Fixed Rate: MXN
PrcUnit Fixed Value: 1
UoM for Fixed Value: KG
Choose Save.
Choose Activate.
Choose Yes to confirm activation.

4.6.3 Create Central Purchase Contract
Test Administration

Date
Business
Role(s)
Purpose
Procedure

Step # Comment
Contracts
screen displays.
3 Start Contracts creation Without making any selection, choose Create to create a new central purchase contract. The Central Purchase Contracts
screen displays
4 Enter Central Contract data On the Central Purchase Contract screen, navigate to General Information section and Your release order displays.

Contact Type: Quantity Contract
Supplier: VEND_SPROC
Currency: MXN
Item data On the Central Purchase Contract Item screen, navigate to General Information section
and make the following entries:
Material Group: Your material group,for example: L002
Material Description: Your material description
6 Maintain Commodity Code Navigate to Commodity section, choose Create and make the following entries:
Valid From: today
Commodity: AG Silver
Quantity: 10 KG
Item Quantity: 1 EA
7 Maintain Condition Navigate to Conditions section
On the Condition Amounts table, click action Activate on the line of condition type
Commodity Price (ZCMM).
On the Activate popup screen, choose Activate.
Condition Amount for Condition Type Commodity Price (ZCMM) is calculated
automatically.
You can choose the condition line to check formula details and commodity details.
example, 1000
Currency: MXN
Distribution Percentage: for example, 100
9 Save Central Contract On the Create Central Contract screen, choose Release and note down the central contract Central purchase contract is
number. created.
Test Administration

Date
Business
Role(s)

Purpose
After a central contract is approved, you can check the distribution status and local contract/schedule agreement in central purchase contract.
Procedure

Step # Comment
screen displays.
3 Search central contract On the Manage Central Purchase Contracts screen, enter search criteria to Your central contract displays.
search your central purchase contract.
4 Check distribution status and local On the Central Purchase Contracts screen, navigate to Distributed Outline
contract number Agreements section.
You can check the local contract number in column Outline Agreements.
5 Check Local Contract Choose local contract number to display your local contract in connected The local contract is displayed on connected
system on webgui screen. system webgui screen
Select item line and choosing Menu > Item > Conditions
Check conditon supplements details.
4.7 Detect and React to Situation (Optional)
4.7.1 Detect Critical Expiration of Central Contract Situation

The system automatically detects critical situations, which refer to the expiration of central contract. The detection process is automatically triggered by the system on a regular basis and indicates
critical expiration of central contract situations to the purchaser, using the notification functionality on the home screen. This enables the purchaser to proactively react to situations and avoid
negative implications for the business of the company.

4.7.2 React to Critical Expiration of Central Contract Situation
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you can monitor expiration of central contract through the notification.
Situation and Notification will be triggered according to the criteria set in the preliminary steps. System automatically detects situations of expiration of central contract situations on a daily basis,
and indicates critical situations using the notification functionality on the home screen. This enables Team Member to proactively react to potential expiration of central contract and avoid negative
implications for the business processes of the company.
You must perform the stepsManage Teams and Responsibilities [page ] 7 and Create Situation Type for Expiration of Central Contract [page ] 8 before testing this step.
Procedure

Step # Comment
1 Log onto SAP Fiori Open the Fiori Launch Pad with the Purchaser role. The Fiori Launch Pad is displayed.
Launchpad
2 Choose the Choose Notifications on the upper right part of the screen. The Central Purchase Contract
notifications Choose the notifications: The item XXX of purchase order XXX is overdue which is generated screen is displayed.
by the system batch daily job.

3 Check Situation On the Central Purchase Contract screen, the detailed situation message is displayed on the Situation Message is shown and
Message Situations tab. dismissed.
You can choose Dismiss and pick a reason for dismissing the situation.
4.7.3 Detect Critical Central Contract Item Consumption Situation

The system automatically detects critical situations, which refer to the consumption of central contract. The detection process is automatically triggered when the release order from connected system
is imported. It indicates critical situations of central contract consumption to the purchaser, using the notification functionality on the home screen. This enables the purchaser to proactively react to
situations and avoid negative implications for the business of the company.
4.7.4 React to Critical Central Contract Item Consumption Situation
Test Administration

Date
Business
Role(s)
Purpose
In this activity, you can monitor consumption of central contract through the notification.
Situation and Notification will be triggered according to the criteria set in the preliminary steps. System automatically detects situations of central contract consumption when the release order from
connected system is imported. It indicates critical situations using the notification functionality on the home screen. This enables Team Member to proactively react to potential expiration of central
contract and avoid negative implications for the business processes of the company.
You must perform the steps Manage Teams and Responsibilities [page ] 7 andCreate Situation Type for Central Contract Item Consumption [page ] 10 before testing this step.
Procedure

Step # Comment
1 Log onto SAP Fiori Open the Fiori Launch Pad with the Purchaser role. The Fiori Launch Pad is displayed.
Launchpad
2 Choose the Choose Notifications on the upper right part of the screen. The Central Purchase Contract Item
notifications Choose the notifications: XX% of Central contract XXX / item XXX has been consumed which screen is displayed.
is generated by the system batch daily job.
3 Check Situation On the Central Purchase Contract Item screen, the detailed situation message is displayed on the Situation Message is shown and
Message Situations tab. dismissed.
You can choose Dismiss and pick a reason for dismissing the situation.

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menu paths, and menu options.
Textual cross-references to other documents.
Example Emphasized words or expressions. www.sap.com/contactsap
EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and
key concepts of a programming language when they are surrounded by body text, for example, SELECT and
INCLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and
parameters, source text, and names of installation, upgrade and database tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the
documentation.
<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to
make entries in the system.
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .
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