New_J54_S4CLD2408_BPD_EN_DE

Test Script
SAP S/4HANA Cloud - 04-07-24
Overhead Cost Accounting (J54_DE)
PUBLIC
Table of Contents
1 Purpose 3
2 Prerequisites 4
2.1 System Access 4
2.2 Roles 4
2.3 Master Data, Organizational Data, and Other Data 5
2.4 Preliminary Steps 6
2.4.1 User Settings - Set Controlling Area 6
2.4.2 Set Report Relevancy 7
2.4.3 Replicate Runtime Hierarchy 8
2.4.4 Open Cost Accounting Period 9
2.4.5 Create a Statistical Key Figure 9
2.4.6 Optional: Map CO Intercompany Accounts 10
2.4.7 Optional: Updating Cost Center Budget Profiles (Only Required When Using Cost Center Budget Functionality) 12
3 Overview Table 14
4 Test Procedures 17
4.1 Record Cost 17
4.1.1 General Entries With Cost Center 17
4.2 Transaction Based Allocations/Periodic Postings 19
4.2.1 Direct Activity Allocation 19
4.2.2 Post Statistical Key Figures 21
4.2.3 View Posted Statistical Key Figures 22
4.3 Repost Line Items - Cost Accounting 23
4.4 Reassign Costs and Revenues 24
4.5 Execute Overhead Allocation Cycle 26
4.6 Allocation Results 28
4.7 Allocation Flow 29
4.8 Execute Profit Center Distribution 30
4.9 Analytics 32
4.9.1 Cost Centers Actual Data Reporting 32
4.9.2 Cost Center Comparisons 34
4.9.3 Commitments by Cost Center 35
4.9.4 Where-Used List - Cost Centers Actual 36
4.9.5 Where-Used List - Statistical Key Figures 37
4.9.6 Display Line Items in Controlling 38
4.9.7 View Profit Center Distribution 39
4.10 OPTIONAL: Commitment Management and Cost Center Budgeting 40
4.10.1 Commitment Management Cost Centers Actual Data Reporting 40
4.10.1.1 Exclude Cost Center Data for Commitment Management 40
4.10.1.2 Create Purchase Order 41
4.10.1.3 Commitment Management by Cost Center 43
4.10.2 Cost Center Budgeting 44
4.10.2.1 Set Cost Center Master Budgeting Parameters 45
4.10.2.2 Upload Financial Data 46
4.10.2.2.1 Template for File Upload 46
4.10.2.2.2 Import Financial Data 48
4.10.2.3 Create Purchase Order 49
4.10.2.4 View Budget by Cost Center 51
4.10.2.5 Transfer Cost Center Budgets 52
5 Appendix 54
5.1 Cost Center Replication from SAP S/4HANA Cloud to SAP Master Data Integration (Optional) 54

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1 Purpose
Overview
This scope item covers transaction-based actual postings that are used in overhead cost controlling. The purpose of overhead cost controlling is the planning,
allocation, control, and monitoring of overhead costs.
Cost center accounting takes the costs incurred in a company and allocates them to the actual subareas that caused them. During period-end closing, these
costs are distributed to cost centers through automatic allocation. By allocating the cost elements to cost centers in overhead cost controlling, you can con-
trol your costs and compare plan and actual costs. The plan/actual comparison at the end of the period helps you to plan, control, and monitor cost behavior.
Overhead cost controlling is also a prerequisite for further allocating overhead costs to cost objects (CO-PC), which enables you to conduct a period-specific
profitability analysis.
Note Intercompany overhead calculation, settlement, and manual re-postings are supported. Intercompany allocation via Universal Allocation is currently
supported with some limitations.
Overhead cost controlling is also a prerequisite for further allocating overhead costs to cost objects (CO-PC), which enables you to conduct a period-specific
profitability analysis.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each
process step, report, or item is covered in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.
Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a
different notation, enter values as appropriate.

2 Prerequisites
This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and busi-
ness conditions.
2.1 System Access
System Details
System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.
2.2 Roles
Create business roles using the following business role templates delivered by SAP and assign them to your individual test users.
Alternatively, if available, you can use the following spaces delivered by SAP. You create a space with pages containing predefined essential apps and assign
it to the business role. You then assign this business role to your individual users.
For more information, refer to How to Create a Business Role from a Template in the product assistance for SAP S/4HANA Cloud.
Name (Role ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Lo

Template) g
on
Configuration SAP_BR_BPC_EXPERT Business Process Configuration / Business Configu- SAP_BR_BPC_EXPERT / SAP_CA_SPT_BPC_FM_PC /

Expert - Busi- ration - Feature Management / Business Process SAP_CA_SPT_BPC_WORKFLOW_PC / SAP_CA_SPT_IC_LND_BASE_PC /
ness Process Configuration - Workflow / Manage your Solution / SAP_EI_SPT_BPC_EXT_PC / SAP_FIN_SPT_BPC_EXPERT_PC /
Configuration Business Process Configuration - Extensibility Ex- SAP_MM_SPT_BIZ_PROC_CONFIGN_PC / SAP_TM_SPT_TRANSPCFG_PC
plorer / Business Process Configuration - Finance /
Business Process Configuration - Procurement /
Business Configuration - Transportation
Cost Accoun- SAP_BR_OVERHEAD_ACCOUN- Overhead Accounting SAP_BR_OVERHEAD_ACCOUNTANT

tant - Overhead TANT
General Ledger SAP_BR_GL_ACCOUNTANT General Ledger SAP_BR_GL_ACCOUNTANT

Accountant

Name (Role ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Lo
Template) g
on
Purchaser SAP_BR_PURCHASER Purchasing / Sourcing and Contracting SAP_MM_SPT_PURCHASING_PC / SAP_MM_SPT_SOURCING_PC
Cost Accoun- SAP_BR_SALES_ACCOUNTANT Sales Accounting SAP_BR_SALES_ACCOUNTANT

tant - Sales
Divisional Ac- SAP_BR_DIVISION_ACCOUN- Divisional Accounting SAP_BR_DIVISION_ACCOUNTANT

countant TANT
2.3 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company has been created in your system during implementation. The organizational structure reflects
the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your com-
pany.
Use your own master data or the following sample data to go through the test procedure.
Data Sample De- Comments

Value tails
OPERATING A000
CONCERN
CONTROLLING A000
AREA
COMPANY CODE 1010
G/L ACCOUNT 11001000 G/L account for bank account.

29500000 A G/L account for allocation clearing must be available. Use your specific clearing GL or create demo data 29500000 per instructions in
Create G/L Account and Cost Element (BNG) script.
COST CENTER 10101902,

10101101,
10101321,
10101301,
10101750,

Data Sample De- Comments
Value tails
10101401,
10101601
For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data ID Description
BNM Create Cost Center and Cost Center Group
BNG Create G/L Account and Cost Element
BNN Create Activity Type and Activity Type Group
2US Create Universal Allocation Master Data
3KW Create CO Cost Rates
2.4 Preliminary Steps
2.4.1 User Settings - Set Controlling Area
Purpose
The controlling area must be set before you carry out the first steps in controlling.

Procedure
Step Step Name Instruction Expected Result Pass / Fail / Com-

# ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad displays.
2 Choose User Prefe- Choose the user icon on the top right corner of the screen, and choose Set- The Default Values dialog box displays.
rences tings.
Choose Default Values.
3 Enter Data On the CO Area field, Controlling area A000 is set for your
enter the following value: A000. user.
Choose Save.
2.4.2 Set Report Relevancy
Purpose
The first time you execute a design studio report. you must set report relevancy. If you make a subsequent change in cost center, profit center, or G/L hierar-
chy, perform this step again to get the latest information.
Also, you must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-
end database hierarchy tables. Normally, this is created as a periodic job that runs in the background.
Procedure
Step Step Name Instruction Expected Result Pass/Fail/Com-

# ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Over- The SAP Fiori launchpad displays.
head.
2 Access the SAP Fiori App Open Set Report Relevancy - Set-Based Hierarchies The Set Report Relevancy for Set-Based Hierarchies
(HRY_REPRELEV). screen displays.

Step Step Name Instruction Expected Result Pass/Fail/Com-
# ment
3 Enter Header Data In the header area, make the following entries and choose Go:
Set Class: <For example, 0101 for the cost center group>
Organizational Unit: A000
Set Name: A000
Include Subnodes: Yes
Note This step is mandatory for budget use.
4 Mark as Report-Relevant Select the row and choose Edit. In Report-Relevant, select Yes
and choose Save.
5 Enter Data for another Set Repeat steps 3 and 4 using the following values:
Class Set Class: <For example, 0102 for the cost element group>
Organizational Unit: YCOA
Set Name: YBA000_CE
Include Subnodes: Yes
2.4.3 Replicate Runtime Hierarchy
Purpose
You must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the backend
database hierarchy tables. Normally, this would be created as a periodic job that would run in the background.
Procedure
Ste Step Name Instruction Expected Result Pass/Fail/Com-

p# ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead.

Ste Step Name Instruction Expected Result Pass/Fail/Com-
p# ment
2 Access the SAP Fiori App Open Schedule Overhead Accounting Jobs (F3767). The Application Jobs screen dis-
plays.
3 Create Choose the Create button. The New Job: Replicate Runtime
Hierarchy (SAP) view displays.
4 Header Data for Hierarchy In the header area, make the following entries and choose Schedule:
ID 0101/A000/A000 Job Template: Replicate Runtime Hierarchy (SAP)
Job Name: <Enter a text>
Choose the Step 2 button.
Start Immediately: Select
Choose the Step 3 button.
In the Create Hierarchy area, make the following entry:
Hierarchy ID: 0101/A000/A000
Note If you are using the optional procedure Commitment Management and Cost
Center Budgeting, follow steps 1-4, but make the following entries instead:
Job Template: Manually Replicate Runtime Hierarchy
Hierarchy ID: 0102/YCOA/YBA000_CE
5 Hierarchy ID YPS2 Repeat the above steps using hierarchy ID YPS2.
2.4.4 Open Cost Accounting Period
Use
The posting period for cost accounting must be open.
Prerequisites
Check and ensure that the cost accounting period is open for the period you are working.

Note For more details on this step, see the Manage Posting Periods step in Accounting and Financial Close (J58) script.
Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.
2 Access the SAP Fiori Open Manage Posting Periods - Cost Accounting (F4684). The Manage Posting Periods - Cost Accounting view
App displays.
3 Check/Open Period Make the following entries and choose Go: Controlling posting period is now open.
Company Code: 1010
Fiscal Year: <current fiscal year>
2.4.5 Create a Statistical Key Figure
Purpose
Statistical key figures are measurable values or weighting factors which can be applied to cost centers, profit centers, internal orders or business processes.
SAP statistical key figures are also used for analysis purposes like calculation of rent cost per employee of a company.
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Over-

head.
2 Access the SAP Fiori App Open Manage Statistical Key Figures (F1603A). The Manage Statistical Key Figures view dis-

# ment
plays.
3 Create Statistical Key Choose Create. Make the following entries and choose Create: The statistical key figure is created.
Figure Statistical Key Figure: Z10, for example
Quantity Unit: PC, for example
Statistical Key Figure Name: <Enter a text>
Category: 1
2.4.6 Optional: Map CO Intercompany Accounts
Purpose
Intercompany controlling postings are supported.
This step should only be used if you need to do intercompany allocations or posting. You must map the accounts you are using and assign a relevant clearing
account.
Prereqisite
G/L accounts and the corresponding clearing accounts must be maintained.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country by choosing Set Local Version.
4. Choose Configure Your Solution.

5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the displayed row, choose Details (>).
8. For the Automatic Account Determination row, choose Configure.
9. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. Go to the Business Processes Configuration app. To locate the activity in the tree view, search for the Automatic Account Determination activity.
3. Choose Open Documentation for the found line item to see more details about this configuration activity.
4. Choose the link to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.
Test Test Step Name Instruction Expected Pass / Fail /

Step # Result Comment
1 Step 1: Area Make the following etries and choose Step 2:

Area: Controlling
Subarea: Cost Center Accounting
Process: Assign Intercompany Clearing Accounts for Actual Postings
2 Step 2: Parameters Make the following entry and choose Step 3:

Chart of Accounts: YCOA
3 Step 3: Account Select for example, the line containing the GL 65000000 and map the GL account 68888800 to the Clearing
Assignments Account - Debit and to the Clearing Account - Credit.
Choose Review and then Save.

2.4.7 Optional: Updating Cost Center Budget Profiles (Only Required When Using Cost Cen-
ter Budget Functionality)
Purpose
● The default content comes with budget profile CC001- Cost Center Budget and mapped to sample groups for travel cost and material. The customer must
either adopt this profile or create new as per your requirement.
Caution Adjustments to the budget profile CC001 has to be adapted for your specific company requirements prior to any budget-relevant postings.
Retroactively capturing budget-relevant postings is not possible.
1. Cost Center Budget availability control is at G/L account group (unlike Project this is not linked to FSV and semantic Tags)
2. G/L account group can be created either via the Edit Cost Element Groups app or the Manage Global Accounting Hierarchies - GL Account Hierarchy app.
3. All the G/L account group assigned to a particular budget profile should be part of same G/L account Hierarchy (top node of groups).
4. To actively use hierarchy created via Edit Cost Element Groups app in customizing, the prerequisites to set report relevancy via Set Report Relevancy - Set-
Based Hierarchies (HRY_REPRELEV) app (for example, for default content set class 0102, org YCOA, set name YBA000-CE and Include sub-node), and repli-
cate runtime hierarchy (example for default content 0102/YCOA/YBA000_CE) must be carried out. The default content comes with GL Hierarchy
YBA000_CE and customer can assign any groups to this as per their requirements and edit the predefined profile CC001- Cost Center Budget.
Note Make sure to always replicate runtime hierarchy after any change to the existing hierarchy to reflect the change and before mapping the groups in
this step.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: Overhead Cost Management

6. For the row with Item Name of Budget Management, choose Details (>).
7. For the displayed row, choose Details (>).
8. For the Maintain Budget Availability Control Profile for Cost Centers row, choose Configure.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. Go to the Business Processes Configuration app. To locate the activity in the tree view, search for the Maintain Budget Availability Control Profile for Cost
Centers activity.
3. Choose Open Documentation for the found line item to see more details about this configuration activity.
4. Choose the link to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.
Test Test Step Name Instruction Expected Result Pass / Fail /

Step Comment
#
1 Change Entry of the Select the entry with profile CC001 and double-click Account Group. All the G/L account groups assigned to a particular budget
Identified combination Go to New Entries on the top menu and add the cost element profile should be part of the same G/L account hierarchy
groups and hierarchy. (top node of groups).
2 Change/Add Tolerance Choose the G/L Account Hierarchy line and double-click Tolerance
Limits for Each Group Limit and make the entry as per your requirements.
3 Save Save the entries.

3 Overview Table
This scope item consists of several process steps provided in the table below.
Note If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for per-
forming the typical tasks of a business role.
You can find all other (searchable) apps not included on the homepage using the search bar (2434549).
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Record Costs
Process Step Business Role Transaction/App Expected Results
General Entries With Cost Center [page ] 18 General Ledger Accountant Post General Journal Entries (F0718) General Ledger Account Document is entered and saved.
Transaction Based Allocations/Periodic Postings
Direct Activity Allocation [page ] 20 Cost Accountant - Ove- Manage Direct Activity Allocation - New Version Direct activity allocations are posted.
rhead (F3697A)
Post Statistical Key Figures [page ] 22 Cost Accountant - Ove- Manage Statistical Key Figure Values (F3915) Statistical transaction-based key figures are
rhead posted.
View Posted Statistical Key Figures [page Cost Accountant - Ove- Manage Statistical Key Figure Values (F3915)
] 23 rhead
Process Step Business role Transaction/App Expected Results
Repost Line Items - Cost Accounting Cost Accountant - Repost Line Items - Cost Accounting The posting is complete.
[page ] 24 Overhead (F5549)
Reassign Costs and Revenues [page ] Cost Accountant - Reassign Costs and Revenues - Old Version Costs are reassigned to another cost center.
26 Overhead (F2009)
Execute Overhead Allocation Cycle Cost Accountant - Run Allocations (F3548) General Ledger Account Document is entered and saved.
[page ] 27 Overhead
Allocation Results [page ] 29 Cost Accountant - Allocation Results (F4363) The existing allocation results can be reviewed after a successful
Overhead run.

Process Step Business role Transaction/App Expected Results
Allocation Flow [page ] 30 Cost Accountant - Allocation Flow (F4022) Allocation flow diagram is displayed.
Overhead
Execute Profit Center Distribution Divisional Accountant Manage Allocations (F3338) Balance sheet account balances to and from various profit centers
[page ] 32 are distributed.
Analytics
Cost Centers Actual Data Re- Cost Accountant - Cost Centers - Actuals (F0963) Actual figures for cost centers can be displayed in the reporting with different dimen-
porting [page ] 34 Overhead sions for navigation.
Cost Center Comparisons [page Cost Accountant - Cost Centers - Review Booklet A report showing year-to-date comparison for selected company code, cost center
] 35 Overhead (F7763) hierarchy, and G/L account hierarchy combination displays.
Commitments by Cost Center Cost Accountant - P&L - Plan/Actual/Committed A report showing plan, actual, and commitments for the cost object displays.
[page ] 36 Overhead (W0170)
Where-Used List - Cost Centers Cost Accountant - Where-Used List - Cost Centers A report showing where cost centers are currently used is displayed.
Actual [page ] 37 Overhead (F3549)
Where-Used List - Statistical Key Cost Accountant - Where-Used List - Statistical Key A report showing where the statistical key figures are currently used is displayed.
Figures [page ] 39 Overhead Figures (F4078)
Display Line Items in Controlling Cost Accountant - Display Line Items - Cost Account- A report showing the posting details is displayed.
[page ] 40 Overhead ing (F4023)
View Profit Center Distribution Divisional Accoun- Profit Centers - Plan/Actual Using the report filters on profit centers, you can see the allocations.
[page ] 41 tant (W0079)
Table 2: OPTIONAL: Commitment Management and Cost Centers Budgeting

Exclude Cost Center Data for Commitment Ma- Cost Accountant - Manage Cost Centers (F1443A) Includes cost center data for commitment management reporting.
nagement [page ] 42 Overhead
Create Purchase Order [page ] 44 Purchaser Create Purchase Order - Advan- Creates the demo data to view the commitments in reporting.
ced (ME21N)
Commitment Management by Cost Center Cost Accountant - Commitments by Cost Center Allows visibility of purchase order commitments to be viewed by
[page ] 45 Overhead (F3016) cost center and cost elements.

Set Cost Center Master Budgeting Parameters Cost Accountant - Manage Cost Centers (F1443A) Includes cost center data for budgeting.
[page ] 47 Overhead
Template for File Upload [page ] 48 Cost Accountant - Import Financial Plan Data Downloads the template and prepare your plan data for upload.
Sales (F1711)
Import Financial Data [page ] 50 Cost Accountant - Import Financial Plan Data Opens the Import P&L Plan Data app and select a source file.
Sales (F1711)
Create Purchase Order [page ] 51 Purchaser Create Purchase Order - Advan- Creates the demo data to view the commitments in reporting.
ced (ME21N)
View Budget by Cost Center [page ] 53 Cost Accountant - Cost Center Budget Report Allows visibility of purchase order commitments to be viewed by
Overhead (F3871) cost center and cost elements.
Transfer Cost Center Budgets [page ] 54 Cost Accountant - Manage Cost Center Budgets Transfers cost center budget from one general ledger/cost center
Overhead (F4307) combination.

4 Test Procedures
This section describes test procedures for each process step that belongs to this scope item.
4.1 Record Cost
4.1.1 General Entries With Cost Center
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Testing Date:
Tester Name: Duration:
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
To successfully demonstrate assessments there must be accounting documents posted directly on the sender cost center account to allocate values to the
receiver cost center account. Therefore, G/L accounting documents must be posted in the SAP system prior to executing the assessment cycles.
Procedure

Step # Comment
1 Log on Log on to the SAP Fiori Launchpad as a General Ledger Accountant. The SAP Fiori launchpad displays.

Step # Comment
2 Access the SAP Open Post General Journal Entries (F0718). The Post General Journal Entries screen displays.
Fiori App
3 Enter Header Data In the header area, make the following entries: The account document is posted. The system automati-
Journal Entry Date: <Current Date> cally adds the input tax amount.
Posting Date: <Current Date>

Period: <current period>, for example, 03
Journal Entry Type: SA (G/L Account Document)
Company Code: 1010
Transaction Currency: EUR
4 Enter Data In Line Items (2), make the following entries and press Enter:
Company Code: 1010
G/L Account: 63005000
Debit: <amount> for example, 10000
Note Make the entry in the debit or credit column as appropriate.
Tax Code: V0
Cost Center: 10101750
5 Enter Second Line In Line Items (2), add another line by selecting the Add Line Item icon
Item Detail at the bottom right and press Enter:
Company Code: 1010
Credit: <amount> for example, 10000
Note Total Debit amount shown (that is, Debit Amount + Tax Rate
amount, based on the tax code entered)
Next, make the following entries:
Value date: <Current date>
House Bank: DEBK1
House Bank Account: DEAC1
Note The value date is required for cash accounts.

Step # Comment
6 Save Choose Post. Make a note of the document number: __________
7 New Cost Center Repeat steps 3 to 8 with cost center 10101201 and credit/debit amount
and Amount 2000.
4.2 Transaction Based Allocations/Periodic Postings
4.2.1 Direct Activity Allocation
Test Administration
Purpose
Direct activity allocations can also be done instead of assessments depending on your business needs. The following steps create an activity reallocation
directly from one cost center to another with the document posted in the SAP system. Additionally, you can also repost, copy, and reverse activity allocation
postings.

Procedure
Test Test Step Instruction Expected Result Pass / Fail /

Step Name Comment
#
1 Log On Log on to the SAP Fiori launchpad as a Cost The SAP Fiori launchpad displays.
Accountant - Overhead.
2 Access the Open Manage Direct Activity Allocation - New The Manage Direct Activity Allocation view displays.
SAP Fiori App Version (F3697A).
3 Create Object Choose the Create button. The New Object view displays.
Note If you wish to perform a posting correction with reference prior to selecting cre-
ate, first enter the reference journal entry number in the Journal Entry field of the
Header section. Choose Go and then Repost.
4 Enter Header In the Header Information area, make the

Information following entries and press Enter:
● Document Header Text: <Enter some
text>
● Journal Entry Date: <Current date>
● Posting Date: <Current date>
● Journal Entry Type: CO
5 Enter Alloca- In the Allocation Items area, make the follo-

tion Items wing entries and choose Create:
● Sender Cost Center: 10101321
● Sender Activity Type: 8
● Receiver Cost Center: 10101301
● Quantity: 5
Note To enter a quantity, choose the

Show More per Row button.
6 Document Write down the document number for the The documents are posted.
number subsequent transactions.
Note To view more details and review the

postings, see Display Line Items - Cost
Accounting app.

Tip To reverse activity allocations, use the Reverse button, and choose Create to post.
Note For details on activity types, refer to Create Activity Type and Activity Type Group (BNN).
4.2.2 Post Statistical Key Figures
Test Administration
Purpose
In this activity, you can post statistical key figures. You can enter statistical key figures for use in reporting or as tracing factors for period-based allocations.
This also occurs within a transaction-based allocation in Controlling.
Procedure

Step # Name Comment
1 Log on Log onto the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad displays.
2 Access the SAP Open Manage Statistical Key Figure Values (F3915). The Manage Statistical Key Figure Values screen dis-
Fiori App plays.
3 Enter Actual Choose Create and make the following entries:

Step # Name Comment
Data Document Header Text: <any>

Document date: <Current date>
Posting date: <Current date>
Item section: Line 1
Receiver Cost Center: 10101902
Statistical Key Figure: 1002
Statistical Quantity: 100
Choose Add and make the following entries:
Item section: Line 2
Receiver Cost Center: 10101321
Statistical Key Figure: 1002
Statistical Quantity: 50
Note If you have no service scope installed, and CCtrs are not available,
you can use cost centers 10101201 and 10101302.
4 Save Choose Create. Statistical key figures are posted. Note the document
number is listed on top of the window.
4.2.3 View Posted Statistical Key Figures
Test Administration

Purpose
In this activity, you can view your posted statistical key figures.
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - The SAP Fiori launchpad displays.
Overhead.
2 Access the SAP Fiori App Open Manage Statistical Key Figure Values (F3915). The Manage Statistical Key Figure Values screen
displays.
3 View Statistical Key Make the following entries and choose Go: The Statistical Key Figure Values appear.
Figures Posting Date: <Choose a time period>
Fiscal Year: <Current year>
Tip To reverse statistical key figure postings or view posted documents, use the Manage Statistical Key Figure Values (F3915) app. Only category type 2
(totals value) SKF postings can be reversed.
4.3 Repost Line Items - Cost Accounting
Test Administration

Purpose
This activity demonstrates how to repost line items within a company code. There will be a connection created between the original FI document and the
correction made in this CO posting. No cancellation of the original FI document is needed.
Prerequisites
Initial posting must exist on the G/L account and cost center. Therefore, perform the steps in the Record Cost section and make a note of the document num-
ber.
Procedure

Step # Comment
2 Access the SAP Open Repost Line Items - Cost Accounting (F5549). The Repost Line Items - Cost Accounting
Fiori App view displays.
3 Select Document In the Standard section, make the following entries and choose Go: The Repost Line Items - Cost Accounting
Controlling Area: A000 screen displays.
Journal Entry: <enter the document number created via the Record Cost
Section>
Select the document number and choose Repost.
4 Repost Line Item In the Items section, select the Account for Allocation line. The cost center assignment is changed.
In the Cost Center field, enter any other cost center than the one already posted.
5 Create Choose Create. The posting is complete.

4.4 Reassign Costs and Revenues
Test Administration
Purpose
This activity demonstrates how to reassign costs and revenues within a company code. The reassignment only occurs within controlling and is not directly
tied to a specific FI document posting.
Prerequisites
Initial posting must exist on the G/L account and cost center. Therefore, the steps from Record Cost section must be done first. Repeat the steps with G/L
61003000 and cost center 10101101.
Procedure
# ment
2 Access the SAP Fiori Open Reassign Costs and Revenues - Old Version (F2009). The Reassign Costs and Revenues view
App displays.
3 Input Initial Screen Choose Create and in the Header Information section, make the following Costs are reassigned to another cost cen-
entries: ter.
Document Header Text: <any>

# ment
Journal Entry Date: <today’s date>

Posting Date: <today’s date>
Translation Date: <today’s date>
In the Assignment Items section, choose Create and make the following
entries:
Account for Allocation: <for example, 61003000>
Sender Cost Center: for example, 10101101
Receiver Cost Center: for example, 10101750
Amount in Transaction Currency: <for example, 1000>
Translation Currency: EUR
Document Header Text: <any>
Choose Create.
4.5 Execute Overhead Allocation Cycle
Test Administration
Purpose
In this activity, you execute an assessment cycle (Cost Center). Both cost centers and work breakdown structure elements can be used as receivers in the
assessment cycle. In this example, cost center as receiver is demonstrated.

Prerequisite
Plan and actual assessment cycle demo data has been created for testing. For details on how to create your own plan and actual assessment cycle defining
senders and receivers, see the Create Universal Allocation Master Data(2US) script.
Procedure

Step Name Comment
#
2 Access the Open Run Allocations (F3548). The Run Allocations view displays.
SAP Fiori
App
3 Manage Choose the Manage Allocations button. The Manage Allocations view displays.
Allocations
4 Input Initial Make the following entries and choose Go: The assessment is done.
Screen Allocation Context: Cost Centers
Allocation Cycle: OA10200
Note If you created alternative manufacturing-based statistical key figures

in the previous step, run allocation cycle OA10300.
Company Code: 1010

Allocation Type: Overhead Allocation
Ledger: 0L
5 Select Allo- Select the allocation cycle row and choose the Run button. The Run Allocations screen displays.
cation Cycle
6 Test Run Select the allocation cycle row and choose the Test Run button. The Run Allocation(s) - Test Run screen displays. You get a
success message. If everything looks correct, you can re-
peat the steps above and choose Run instead of Test Run.
7 Input Values Make the following entries, choose Validate and then Run. If you wish to view this posted allocation in the Allocation
Flow process step, repeat step 5. Select the allocation cycle

Step Name Comment
#
Test Run Name: <enter your desired value> row and choose the Run button.
Ledger: 0L
Fiscal Period From: <current period and year>
Fiscal Period To: <curent period and year>
Note To review the results, choose the Display Run Result link in the follow-
ing dialog box for the related run. You can alternatively choose Close, and
then choose the Allocation Results button to check the related results.
Tip To reverse an assessment posting, use the app Allocation Results (F4363), enter the search criteria and choose Go. Select the allocation cycle job and
choose Reverse Run.
4.6 Allocation Results
Test Administration
Context
In this activity, existing allocation results can be reviewed after a successful run.

Procedure

Step Name Comment
#
1 Log On Log on to the SAP Fiori launchpad as a Cost Accoun- The SAP Fiori launchpad displays.
tant - Overhead.
2 Access the Open Allocation Results (F4363). The Allocation Result view displays.
SAP Fiori App
Note The Show Increments button adds previous incremental postings of included
cycles into journal entries view. Postings are grouped by date and sorted chrono-
logically from latest to oldest.
3 Enter Values Make the following entries and choose the Go but-
in Search ton:
View Type: Run
4 Select the Select the allocation you had executed in the pre- An overview detail of the allocation executed can be seen via the various tabs.
Run vious step and choose the Details button on the
right of the screen.
5 View Net- In the same view, choose the Network Graph button The graphical view of the data displays.
work Graph on the right of the screen.
6 Change To further refine the views, choose the Group By

Grouping button.
View For example, in the Group by window, make the
following entry:
First Level: Functional Area
4.7 Allocation Flow
Test Administration

Purpose
In this activity, you can review the overhead allocation flows from a single cost center or see the accounts from a T account point of view.
Prerequisites
● The assessment cycle demo data has been created for testing. For details on how to create your own plan assessment cycle defining senders and re-
ceivers, see the Create Universal Allocation Master Data (2US) script.
● The related postings have been made.
● The cycle must be successfully run.
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Ac- The SAP Fiori launchpad displays.
countant - Overhead.
2 Access the SAP Open Allocation Flow (F4022). The Allocation Flow view displays.
Fiori App
3 Input Initial Make the following entries and choose the Go The flow diagram is displayed. Alternatively, you can select the T icon to see
Screen button: the T account point of view.
View Type: Cost Center
Company Code: 1010
> Cost Center: 10101750
Fiscal Period: <current period, for example
09>
Actual/Plan: Actual

Step # Comment
Ledger: 0L
4.8 Execute Profit Center Distribution
Test Administration
Purpose
Using profit center distribution, it is possible to distribute balance sheet account balances to and from various profit centers.
Prerequisites
1. A G/L account for allocation clearing must be available. Create G/L 29500000 CO Allocation Clearing using the GL 29500100 as reference. For details on
how to create the G/L, refer to Create G/L Account and Cost Element (BNG) script.
2. Assign splitting rule via configuration activity Define Document Splitting Characteristics for Controlling for copying values from 29500100 to 29500000.
3. Plan and actual assessment cycle demo data has been created for testing. For details on how to create your own plan and actual assessment cycle defin-
ing senders and receivers, see the Create Universal Allocation Master Data (2US) script. You can do a mass upload of allocation cycles for creation of new
allocations and/or new segments via Manage Allocations (F3338) app and use Upload Cycles button. You can either download a blank template or select
an existing allocation cycle to download as template.

Procedure

Step Name Comment
#
1 Log On Log on to the SAP Fiori launchpad as a Divi- The SAP Fiori launchpad displays.
sional Accountant.
2 Access the Open Manage Allocations (F3338). The Manage Allocations view displays.
SAP Fiori App
3 Input Initial Make the following entries and choose the The assessment is done.
Screen Go button:
Allocation Context: Profit Centers
Allocation Cycle: OAPCD10
Company Code: 1010
Allocation Type: Distribution
Ledger: 0L
4 Review Allo- Do the following:

cation Cycle ● Select the allocation cycle row and
choose the > sign.
● In the Manage Allocations view, choose
the Segments tab and choose Edit.
● Select the segment row and choose the
> sign. Review segment tabs (Rules,
Senders).
● Choose the Sender Basis tab and
change the amount to 1000.
● Choose the Check Segment button.
● Choose the Save button.
5 Run Alloca- Select the allocation cycle row and choose The Run Allocations screen displays.
tion the Run button.
6 Test Run Select the allocation cycle row and choose The Run Allocation(s) - Test Run screen displays.
the Test Run button.
7 Input Values Make the following entries, choose Validate To review the results, choose the Display Run Result link in the following dialog box for the
and then Run. related run. You can alternatively choose Close, and then choose the Allocation Results but-
Test Run Name: <enter your desired ton to check the related results.

Step Name Comment
#
value>
Ledger: 0L
Fiscal Period From: <current period and
year>
Fiscal Period To: <curent period and
year>
Note When you are ready to do the actual

(live) run, in the Journal Entry Type, enter
SA.
Tip To reverse an assessment posting, use the app Allocation Results (F4363), enter the search criteria and choose Go. Select the allocation cycle job and
choose Reverse Run.
Tip Allocation runs can be scheduled in advance or based on regular intervals. See the Schedule Allocation Run in Universal Allocation (2QL).
4.9 Analytics
4.9.1 Cost Centers Actual Data Reporting
Test Administration

Purpose
In this activity, you run the cost centers actual data reporting.
Procedure

Step Name Comment
#
1 Log on Log onto the SAP Fiori launchpad The SAP Fiori launchpad displays.
as a Cost Accountant - Overhead.
2 Access the Open Cost Centers - Actuals The Prompts dialog box displays.
SAP Fiori App (F0963).
3 Selection Make the following entries:

Criteria Ledger:<0L>
Ledger Fiscal Year :<Current
year>
Company Code: 1010
Key Date: <today's date>
4 Go Choose Go. A report showing actual costs for the cost centers is displayed.
Note If you encounter an error stating Chart cannot be rendered: Multiple units for measure
REF_QV_CELL_4, refer the SAP Knowledge Base Article 3331443. This is a known issue and can be
ignored.
4.9.2 Cost Center Comparisons
Test Administration

Purpose
In this activity, you can run reports to view year over year comparisons for selected company codes, cost center hierarchy, and G/L account hierarchy combi-
nations.
Procedure

Step # Name Comment
1 Log on Log onto the SAP Fiori launchpad as a Cost Accountant - The SAP Fiori launchpad displays.
Overhead.
2 Access the SAP Open Cost Centers - Review Booklet (F7763). The Cost Center - Review Booklet dialog box displays.
Fiori App
3 Selection Cri- Make the following entries and choose Go: A report showing year-to-date comparison for selected company code, cost
teria Ledger:<0L> center hierarchy, and G/L account hierarchy combination displays.
Company Code: 1010

Reporting Date: <today's date>
G/L Account Hierarchy: <use the dropdown to select
0102/YCOA/YBA000_CE>
Cost Center Hierarchy: <use the dropdown to select
H101/A000/1010>
4.9.3 Commitments by Cost Center
Test Administration

Purpose
This report shows the plan, actual, and committed data to be viewed by cost center and cost elements.
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment
1 Log on Log on to the SAP Fiori launchpad as a Cost Accountant - The SAP Fiori launchpad displays.
Overhead.
2 Access the SAP Fiori Open P&L - Plan/Actual/Committed (W0170). The Commitments by Cost Center screen displays.
App
3 Selection Criteria Make the following entries and choose Go: A report showing plan, actual, and commitments for the cost
Key Date: <today's date> object displays.
Ledger:0L
Plan Category: PLN
Fiscal Year of Ledger: <Current fiscal year>
G/L Account Hierarchy: 0102/YCOA/YBA000_CE
Company Code: 1010
Cost Center: <enter your desired cost center>
4.9.4 Where-Used List - Cost Centers Actual
Test Administration

Purpose
This activity allows you to see where the cost centers are used in other master data such as activity type, profit centers, and actual cost allocations.
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost

Accountant - Overhead.
2 Access the SAP Open Manage Cost Centers (F1443A). The Manage Cost Centers screen displays.
Fiori App
3 Selection Crite- Make the following entry and choose Go:

ria ● Cost Center: <your cost center>
4 Where Used Select the desired cost center and choose A report showing where the cost centers are currently used displays. For details, you
Where Used. can select the master data object type and drill in further.
Select one option from the dropdown list.
For example, In All Objects.
Note The Where-Used List - Cost Centers (F3549) app can also be used to determine where the cost centers are currently used.

4.9.5 Where-Used List - Statistical Key Figures
Test Administration
Purpose
This activity allows you to see where the statistical key figures are used.
Procedure

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a The SAP Fiori launchpad displays.
Cost Accountant - Overhead.
2 Access the SAP Open Where-Used List - Statistical Key The Where-Used List - Statistical Key Figures view displays.
Fiori App Figures (F4078).
3 Selection Crite- Make the following entry and choose Go: A report showing where the statistical key figures are currently used displays. For details,
ria Statistical Key Figure : <your statisti- you can select the relevant master data object type and drill in further.
cal key figure>

4.9.6 Display Line Items in Controlling
Test Administration
Purpose
This activity allows you to view various postings in controlling.
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad dis-
plays.
2 Access the SAP Open Display Line Items - Cost Accounting (F4023) app. The Display Line Items view
Fiori App displays.
3 Selection Criteria Make the following entry and choose Go: A report showing the posting
Ledger : <Enter your ledger, for example 0L> details display.
Company Code: 1010

Posting Date: <This Year> or choose Adapt Filters to include the Fiscal Year field into the
filter bar and enter the current year.

4.9.7 View Profit Center Distribution
Test Administration
Purpose
In this activity, you view the profit center distribution.
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a Divisional Ac- The SAP Fiori launchpad displays.
countant.
2 Access the SAP Fiori Open Profit Centers - Plan/Actual (W0079). The Prompts dialog box displays.
App
3 Selection Criteria Make the following entries:

Ledger:<0L>
Ledger Fiscal Year :<Current year>
Planning Category: PLN
Company Code: 1010
Key Date: <Current date>
4 Choose Choose Go. Using the report filters on profit centers, you can see the
allocations.

4.10 OPTIONAL: Commitment Management and Cost Center Budgeting
4.10.1 Commitment Management Cost Centers Actual Data Reporting
Test Administration
Note This section is only applicable if you select the non-standard scope item 2I3 - Predictive Commitments Management. You have additional features in
cost centers to view commitment which comes via purchasing.
Commitment management is part of the cost monitoring process. Commitment management line items are triggered by stock and non-stock expense
purchase requisitions and/or purchase orders that utilize cost centers. These commitments are updated in Extension Ledger 0E (predelivered) in ACDOCA
table. Commitments are reduced by various business transactions such as goods receipt.
Prerequisites
● To use commitment management functions, a nonstandard scope item 2I3 - Predictive Commitments Management must be selected and activated. Once
activated, commitment management ledger 0E is active and applicable for all company codes and countries.
● Master Data requirement: Specific cost centers relevant for your commitment tracking must be unlocked. See the procedure on Exclude Cost Center Data
for Commitment Management [page ] 42.
● To view commitments in the report, an open purchase order and/or requisition must exist. For details on creating purchase orders, refer to Consumable
Purchasing (BNX).
4.10.1.1 Exclude Cost Center Data for Commitment Management
Test Administration

Purpose
This activity describes how to exclude cost center data from commitment management reporting. If you select the lock on the cost center master data, con-
sumable purchases that utilize the cost center are excluded from the report.
Procedure

Step Comment
#
1 Log On Log on to the SAP Fiori launchpad with a Cost Accountant - The SAP Fiori launchpad displays.
Overhead.
2 Open Manage Open Manage Cost Centers (F1443A). The Manage Cost Centers (F1443A) view displays.
Cost Centers
3 Cost Center Make the following entry and choose Go: The Manage Cost Centers view displays.
Cost Center:10101501
Select the line item with Cost Center and choose the (>) Details
button.
4 Lock Commit- Choose the Edit button on the top row. In the Control section, When the Lock Commitment Updates is set to On, no further up-
ment Updates select the Lock Commitment Updates to see the ON sign. dates for this cost center would be shown in the commitment report.
Choose the Save button on the bottom right of your view.

4.10.1.2 Create Purchase Order
Test Administration
Purpose
This prerequisite activity creates the demo data to view the commitments in reporting.
Note For details on consumable purchasing, refer to Consumable Purchasing (BNX), steps Create Purchase Requisition or Create Purchase Order.
Procedure
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
1 Log On Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad is displayed.
2 Open Manage Purchase Order Open Create Purchase Order - Advanced (ME21N). The Create Purchase Order view displays.
3 Start Purchase Order creation Make the following entries and choose Enter: The Create Purchase Order view displays.
Supplier : 10300001
4 Enter Purchase Order data Make the following entries and choose Enter. The Create Purchase Order view displays.
Org. Data:
Purch. Org.:1010
Purch. Group:001
Company Code: 1010

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
5 Enter Additional Details Make the following entries and choose Enter: The Create Purchase Order view displays.
A: (Account Assessment Category): K (Cost center)
Material: TG0011
PO Quantity:1
Net Price: 450
Plnt: 1010
Stor. Location: 101A
In the next section, enter the following and choose Enter:
6 Save the entries Choose the Save button to save the purchase order. The Purchase Order is created.
4.10.1.3 Commitment Management by Cost Center
Test Administration
Purpose
This report allows visibility of purchase order commitments to be viewed by cost center and cost elements.

Procedure
Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accoun- The SAP Fiori launchpad displays.
tant - Overhead.
2 Access the SAP Open Commitments by Cost Center (F3016). The Commitments by Cost Center (F3016) view displays.
Fiori App
3 Selection Criteria Make the following entries and choose Go: A report showing commitments on the purchasing side for the cost
Ledger: 0L centers is displayed.
Plan Category: PLN

Company Code: 1010
4.10.2 Cost Center Budgeting
Test Administration
Note This section is applicable only if you select non-standard scope item 2I3 - Predictive Commitments Management which is also a prerequisite for bud-
geting. You have additional features in cost centers to view commitments & budgets in which to monitor your expenses.
Budgeting is a part of the cost monitoring process. Commitment management line items in SAP S/4HANA Cloud are triggered by expense purchase requi-
sitions and/or purchase orders that utilize cost centers and a material master. These commitments are updated in Extension Ledger 0E (predelivered) in
ACDOCA table. Commitments are reduced by various business transactions such as goods receipt.
Cost Center Budgeting utilizes profiles CC001 which allows you assign a G/L account hierarchy and G/L account group to specify the general ledger ac-
counts applicable for your cost center budgets. The default content utilizes G/L account hierarchy YBA000_CE and two G/L account groups, 1200_CE Pro-
duction costs materials and 1900_CE Travel costs.
Once you create your G/L account hierarchy and G/L account groups, you must perform the Set Report Relevancy and Replicate Runtime Hierarchy steps

as covered in the Preliminary Steps section of this document.
Prerequisites
● To use cost center budgeting functions, a nonstandard scope item 2I3 must also be selected and activated. Once activated, commitment management
ledger 0E is active and applicable for all company codes and countries.
● You must perform the steps Set Report Relevancy and Replicate Runtime Hierarchy as mentioned in 2.4 Preliminary Steps of this document.
● To view commitments in the report, an open purchase order and/or requisition must exist. For details on creating purchase orders, refer to (Consumable
Purchasing).
4.10.2.1 Set Cost Center Master Budgeting Parameters
Test Administration
Purpose
This activity describes how to include cost center data for budgeting.
Procedure

Step # Comment

Step # Comment
2 Access the SAP Open Manage Cost Centers (F1443A). The Manage Cost Centers (F1443A)
3 Cost Center Make the following entry and choose Go:

10101601 Cost Center: 10101601
Select the line item with Cost Center and choose the (>) Details button.
4 Save the Entries In the Control section, under Budget Availability Control, choose the Edit button and
then make the following entries:
Budget-Carrying Cost Center: 10101601
Budget Availability Control Profile: CC001
Budget Availability Control is Active: ON
Choose the Save button on the bottom of the view.
5 Cost Center Repeat steps 3 and 4 using cost center 10101202.

10101202
4.10.2.2 Upload Financial Data
4.10.2.2.1 Template for File Upload
Test Administration

Purpose
This activity helps you download the template and prepare your plan data for upload. Depending on the scope of your solution, the plan data you fill the tem-
plate with will differ. You can use the sample data to populate the template. If you have plan data already in your system and would like to copy the data to a
new Plan Category, application Copy Financial Plan Data (F3396) can achieve this without the need to manually upload the data.
Procedure

Step # Comment
2 Access the SAP Open Import Financial Plan Data (F1711). The Import Financial Plan Data (F1711)
3 Select Template Choose the Download Templates button.

In the Download Templates view, select the comma as separator and then the Cost
Center Budgeting template.
Open the downloaded CSV template.
Enter the field values as listed in the table below this table.
4 Save Template Save the file in the CSV format.
Field Value Table
CATEGORY RYEAR POPER RBUKRS RCNTR RACCT HSL RHCUR
Category General Ledger Fiscal Year Posting Period Company Code Cost Center Account Number Amount in Local Currency Local Currency
X X X X
BUDGET02 (Current Year) 3 (Current Period) 1010 10101601 61007000 1000 EUR

4.10.2.2.2 Import Financial Data
Test Administration
Purpose
Once the plan data file is saved in the template, open the Import P&L Plan Data app and select a source file.
The app performs the following checks:
1. The app checks whether the values in the source file are valid. If required, it returns a list of error messages. You must correct the values in the source file
until they are all valid before you can proceed.
2. If all values are valid, the app selects the distinct values for all characteristics of the plan data scope (as defined in the third row of the source file).
● If no plan data exists in the system for any combination of these characteristic values, you can directly import the plan data.
● If plan data exists in the system for any combination of these characteristic values, the app displays the affected values. It assumes that you want to com-
pletely replace the existing plan data by the new plan data import.
Note One source file must therefore always contain full plan data sets for a certain combination of the characteristics you specified in the third row (the
plan data scope).
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Sales. The SAP Fiori launchpad displays.
2 Access the SAP Open Import Financial Plan Data (F1711). The Import Financial Plan Data (F1711) view
Fiori App displays.

Step # Comment
3 Cost Center Use the Browse button to select the CSV extension file you wish to upload and
choose Enter.
Make the following entry:
Source File: Your .CSV file that contains your plan
4 File Check The upload performs a check to ensure that the format is correct. Correct any You are going to see the messages in the upper
error message that appears. part of your view.
To review the data, choose Preview List, and then choose Back.
5 Import Source File Choose Import Source File. To view the data, choose Display Financial Plan Import successful message appears.
Data.
4.10.2.3 Create Purchase Order
Test Administration
Purpose
This prerequisite activity creates the demo data to view the commitments in reporting.
Note For details on consumable purchasing, refer to Consumable Purchasing (BNX), steps Create Purchase Requisition or Create Purchase Order.
Note Purchase line items without a material master using material group are currently not included in Commitments. But during actual posting (goods
receipts) the amounts are checked and included in Bugeting. This is shown in the example below.

Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail / Comment
#
1 Log On Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad is displayed.
2 Open Manage Purchase Order Open Create Purchase Order - Advanced (ME21N). The Create Purchase Order view dis-
plays.
3 Start Purchase Order creation Make the following entries and choose Enter: The Create Purchase Order view dis-
Supplier : 10300001 plays.
4 Enter Purchase Order data Make the following entries and choose Enter.
Org. Data:
Purch. Org.:1010
Purch. Group:001
Company Code: 1010
5 Enter Additional Details Make the following entries and choose Enter:
A: (Account Assessment Category): K (Cost center)
Material: TG0011
PO Quantity:1
Net Price: 450
Plnt: 1010
In the next section, enter the following and choose En-
ter:
6 Enter Additional Details in the Next Enter the following:

Line A: (Account Assessment Category): K (Cost center)
Description:
Office Equipment
Material Group: L005
OUn: EA
PO Quantity:1
Net Price: 1000
Plnt: 1010

Test Step Test Step Name Instruction Expected Result Pass / Fail / Comment
#

In the next section, make the following and choose En-
ter:
7 Save the entries Choose the Save button. The Purchase Order is created.
4.10.2.4 View Budget by Cost Center
Test Administration
Purpose
This report allows visibility of purchase order commitments to be viewed by cost center and cost elements.
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - The SAP Fiori launchpad displays.
Overhead.

# ment
2 Access the SAP Fiori App Open Cost Center Budget Report (F3871). The Cost Center Budget Report (F3871) view dis-
plays.
3 Selection Criteria Make the following entries:

Plan Category: BUDGET02
Company Code: 1010
4 Commit for the Cost Cen- Choose Go.

ters
4.10.2.5 Transfer Cost Center Budgets
Test Administration
Purpose
This activity transfers cost center budget from one general ledger/cost center combination.
Prerequisites
● Cost center must have a budgeting profile assigned.

● Cost center budgeting data must be available.

Procedure

Step # Name Comment
2 Access the Open Manage Cost Center Budgets (F4307). The Manage Cost Center Budgets view displays.
SAP Fiori App
3 Initial Entries Choose Create and from the dropdown, select Budget Transfer. The Budget Document view displays.
Note Budget Return option can decrease an existing budget and

Budget Supplement option can increase an existing budget.
4 Create Budget Choose the Create button and make the following entries: The budget transfer has now been posted. Note your document
Transfer Posting Date: <enter current date> number for the next step.
Plan Category: BUDGET02

Document Type: S_BT
In the Sender Items section, make the following entries:
Account Number: 65000500
Amount in Company Code Currency: 500
In the Receiver Items section, make the following entries:
Account Number: 51600000
Amount in Company Code Currency: 500
Choose Create.
5 Reverse Post- Go back to the Transfer Cost Center Budgets view. Make the following The reversal is successful. The status of the initial posting
ing entry and choose Go: document changes to Reversed.
Document Number: <as created in the previous step> Additionally, a new document is generated with the status Re-
On the Budget Transfer Document view, choose Reverse and make versal.
the following entries: The two documents (Reversed and Reversal) should reference
Document Description: <optional> each other in the Reversal Reference Number field.
Reversal Reason: <choose one, for example, wrong posting>

Choose Create.

5 Appendix
5.1 Cost Center Replication from SAP S/4HANA Cloud to SAP Master Data Integration (Op-
tional)
This link describes replication of SAP S/4HANA cost center master data via SAP Master Data Integration to other Cloud applications such as SAP
SuccessFactors:https://help.sap.com/viewer/6b39bd1d0e5e4099a5b65d835c29c696/LATEST/en-US/decbb94c95fa421ead9101e4c43683f7.html.

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Test Script

SAP S/4HANA Cloud - 04-07-24

Overhead Cost Accounting (J54_DE)

Overhead Cost Accounting (J54_DE)

Overhead Cost Accounting (J54_DE)

2.1 System Access

Name (Role ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Lo

Configuration SAP_BR_BPC_EXPERT Business Process Configuration / Business Configu- SAP_BR_BPC_EXPERT / SAP_CA_SPT_BPC_FM_PC /

Cost Accoun- SAP_BR_OVERHEAD_ACCOUN- Overhead Accounting SAP_BR_OVERHEAD_ACCOUNTANT

General Ledger SAP_BR_GL_ACCOUNTANT General Ledger SAP_BR_GL_ACCOUNTANT

Overhead Cost Accounting (J54_DE)

Purchaser SAP_BR_PURCHASER Purchasing / Sourcing and Contracting SAP_MM_SPT_PURCHASING_PC / SAP_MM_SPT_SOURCING_PC

Cost Accoun- SAP_BR_SALES_ACCOUNTANT Sales Accounting SAP_BR_SALES_ACCOUNTANT

Divisional Ac- SAP_BR_DIVISION_ACCOUN- Divisional Accounting SAP_BR_DIVISION_ACCOUNTANT

2.3 Master Data, Organizational Data, and Other Data

Data Sample De- Comments

COMPANY CODE 1010

G/L ACCOUNT 11001000 G/L account for bank account.

COST CENTER 10101902,

Overhead Cost Accounting (J54_DE)

BNM Create Cost Center and Cost Center Group

BNG Create G/L Account and Cost Element

BNN Create Activity Type and Activity Type Group

2US Create Universal Allocation Master Data

3KW Create CO Cost Rates

2.4 Preliminary Steps

2.4.1 User Settings - Set Controlling Area

Overhead Cost Accounting (J54_DE)

Step Step Name Instruction Expected Result Pass / Fail / Com-

2.4.2 Set Report Relevancy

Step Step Name Instruction Expected Result Pass/Fail/Com-

Overhead Cost Accounting (J54_DE)

Note This step is mandatory for budget use.

2.4.3 Replicate Runtime Hierarchy

Ste Step Name Instruction Expected Result Pass/Fail/Com-

1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead.

Overhead Cost Accounting (J54_DE)

5 Hierarchy ID YPS2 Repeat the above steps using hierarchy ID YPS2.

2.4.4 Open Cost Accounting Period

The posting period for cost accounting must be open.

Overhead Cost Accounting (J54_DE)

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

2.4.5 Create a Statistical Key Figure

1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Over-

Overhead Cost Accounting (J54_DE)

2.4.6 Optional: Map CO Intercompany Accounts

Intercompany controlling postings are supported.

G/L accounts and the corresponding clearing accounts must be maintained.

Overhead Cost Accounting (J54_DE)

Test Test Step Name Instruction Expected Pass / Fail /

1 Step 1: Area Make the following etries and choose Step 2:

2 Step 2: Parameters Make the following entry and choose Step 3:

Overhead Cost Accounting (J54_DE)

Overhead Cost Accounting (J54_DE)

Test Test Step Name Instruction Expected Result Pass / Fail /

3 Save Save the entries.

Overhead Cost Accounting (J54_DE)

Process Step Business Role Transaction/App Expected Results

Transaction Based Allocations/Periodic Postings