SAP Global Setting Configuration

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
1. Maintain Fiscal year variant

 SAP’s default calendar system allows for a maximum amount of sixteen (16) periods for posting in each fiscal year
 We can be broken up into twelve (12) regular periods and four (4) special periods for auditing and correction purposes.
 Calendar fiscal year is match up with the regular year cycle. That means that each fiscal year starts on January 1st and finishes on
December 31st.
 Indian Companies follow 12 posting periods (April – March) with 4 Special Periods – V3
 US companies follow 12 posting periods (Jan – Dec) with 4 Special periods – K4
 Some other companies follow posting periods from July – June or October to September with 4 Special periods.
 Each period in Fiscal year is called as Posting periods
 Fiscal year Variant should be assigned to one company code
 Fiscal year is divided into number of posting periods and in each period in accounting period is defined by start date and end date.
 Fiscal year in sap can be classified as Year dependent & Year Independent
 Variants are maintained at client level
 Year Independent: Same number and dates for the period for every year
 Year dependent: Period can be differ from year to year and dates
Navigation Path: – SPRO —> IMG —> Financial Accounting —>Financial Accounting Global Settings —>Fiscal Year —>Maintain Fiscal Year
Variant.
Transaction Code: – OB29

 After entering V3 into the Fascial year variant then we can excute and Please update the below optons and It was highlited in yellow
color.
 Save the transport request
 Select the Fiscal year variants and periods and double click on period Folder
 Now click on the new entries button

Now you should update the following details and save the transportation request
Year
Month Day Period Shift
1 31 10 -1
2 28 11 -1
3 31 12 -1
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
10 31 7 0
11 30 8 0
12 31 9 0

2. Assign Company Code to Fiscal year

Navigation Path: – SPRO —> IMG —> Financial Accounting -> Financial accounting global settings —> Fiscal year —
>Assign company code to fiscal year variant.
TCode : OB37
 Enter the company code and click the green correct mark button

 Update the Fiscal year variant and discription option once you find the below screen
 Save the transportation request
3. Define Posting period variants

 Posting period variant is used to control which accounting period is open for posting.
 This is an important control tool for every organization which has monthly closing.
 Usually every posting period is assigned to one company code, but you could assign one posting variant to many
company codes.
 Posting periods opened and closed for all company codes in SAP by PPV

Navigation Path :SPRO → SAP Reference IMG → Financial Accounting → Financial Accounting Global Setting →
Document → Posting Periods → Define Variant for open Posting Periods → Execute.
T code : OBBO
4. Define Variants for opening and closing posting periods

 You define posting periods in your fiscal year variants. You can open and close these posting periods for
posting. As many periods as you require can be open for posting simultaneously.
 Usually, only the current posting period is open for posting, all other posting periods are closed. At the end of
this posting period, the period is closed, and the next posting period is opened.
 During period-end closing, special periods can be open for closing postings.
Navigation Path : SPRO → SAP Reference IMG → Financial Accounting → Financial Accounting Global Setting →
Document → Posting Periods → Open and Close Posting Periods → Execute

T code: OB52
* Enter posting period Variant

*Select Account Type −
+=Valid for all account type (masking)

A = Asset
D = Customers
K = Vendors
M = Materials
S = General Ledger Account
 Update the options as below and save the transportation request
5. Assign posting period variant to company code

Navigation Path : IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document ->
Posting Periods -> Define Variants for Open Posting Periods
T code OBBO

6. Define Field Status Variant

 Field Status Variant is used to define the fields which are used for input like cost center, profit center, plant, etc.,
which are entry fields, and hidden fields. Field status Variant is a tool which is provided by SAP to assign the same
set of properties to more than one object.
 Field Status Variant and field status groups are important controlling feature of SAP ERP.
 Field status variant will have field status groups. Field status group is maintained in GL account and it defines the
fields while posting to the GL.
 FSG is mandatory field in GL creation and you can use this field to define which fields are displayed when post
business transactions to a GL account
 A field may have one of the following statuses
 Suppress − The field is hidden on the screen.
 Optional − The field is available on the screen, you can keep it blank or fill it.
 Require − The field is available on the screen, and you have to fill it.
 Display − The field is available on the screen, but it's grayed out, you cannot fill anything in here
Navigation Path: SPRO → SAP Reference IMG → Financial Accounting → Financial Accounting Global Setting → Document
→ Line Item → Controls → Define Field Status Variant → Execute
Tcode : OBC4

7. Assign Company code to Field Status Variant

Transaction: OBC5

Navigation Path: Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> Fields -> Assign Company
Code to Field Status Variants
When we have already defined Field Status Variant and related Field Status Groups, it is time to assign our Field Status Variant to
a Company Code. For one company code you could have only one field status variant, however you are able to assign one field
status variant to several company codes.
8. Define Document types

Navigation Path: Financial Accounting -> General Ledger Accounting -> Business Transactions -> G/L Account Posting ->
Carry out and Check Document Settings ->Define Document Types
T code: OBA7
Key Pointers:
 Document Type Key is used to distinguish between different business transactions and to classify the
accounting documents.
 It is also used to determine the number range for documents and account types such as asset, material,
vendor, etc. for posting.
 Documents types are defined at the client level
 Documents types are apply for all company code
 Document types generally used for reversal posting
Document Type Document Type Description

AA Asset Posting
AN Net Asset Posting
DR Customer Invoice
DZ Customer Payment
KA Vendor Document
KG Vendor Credit Memo
ETC..
 Document Type − Unique 2-digit code.
 Number Range − Number Range Code.
 Reverse Document Type − Reverse Document Type Key Code.
 Number Range Information − Number ranges are maintained for document types.
 Account Types allowed − Asset, Customer, Material, Vendor, and G/L Account.
 Control Data − Control data for document type.

9. Define Document Number Ranges

T-code: FBN1
Navigation Path: SPRO → SAP Reference IMG → Financial Accounting → Financial Accounting Global Setting → Document →
Define Document Number Ranges → Execute.
Key pointers:
 Enter a unique number range key
 Enter the fiscal year for which the range is defined
 Enter the Start Number and End Number of range without overlapping other Number Ranges
 Mark it as External if you want to insert the Document number manually during document creation
 Press 'Insert' Button
9. Define Tolerance Group for Employees
Transaction Code: OBA4
Navigation Path: Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Tolerance Groups ->
Define Tolerance Groups for Employees
Tolerance Groups are used to define different control amounts which apply to maximum amount of the document, maximum
amount of the line item, maximum cash discount to customers and vendors. Those could be defined globally for every company
code or per group of employees.

Tolerance groups for employees in SAP determines the upper limits for postings as per
 Amount per document

 Amount per open item account
 Cash discount
 Payment differences.
10.Define Tolerance Group for GL Accounts

Transaction code: – OBA0
Navigation Menu Path: – SPRO –> IMG –> Financial Accounting –> G/L Accounting (New) –> Business Transactions –> Open Item
Clearing –> Clearing differences –> Define tolerance groups for G/L accounts.

In real time business scenario, tolerance groups allow the SAP system to process and post the transactions beyond the tolerance
groups limits. Tolerances are referred as payment differences; it can be a amount tolerance, percentage tolerance, and debit &
credit tolerance.
On new entries screen, update the following details.
Company Code: – Enter the company code .
Tolerance group: – Keep it as blank.
Description: – Update the descriptive text of tolerance group for G/L Accounts (Tolerance group for TK01).
Debit Posting: – Give 0 for debit posting and percentage.
Credit Posting: – Give 0 for credit posting and percentage.
11.Assign Users to Tolerance Group

Transaction code OB57
Navigation path: IMG Path: Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Tolerance
Groups -> Assign User/Tolerance Groups

12. Enter Global Parameters

With this transaction you are able to see all objects related to Financial Accounting which are assigned to
particular Company Code. It will give you nice overview of what you did so far.
Transaction: OBY6
Navigation path IMG Path: Financial Accounting (New) -> Financial Accounting Global Settings (New) ->Global
Parameters for Company Code -> Enter Global Parameters

SAP Global Setting Configuration

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Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

1. Maintain Fiscal year variant

Transaction Code: – OB29

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

2. Assign Company Code to Fiscal year

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

3. Define Posting period variants

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

4. Define Variants for opening and closing posting periods

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

* Enter posting period Variant

+=Valid for all account type (masking)

5. Assign posting period variant to company code

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

6. Define Field Status Variant

 Suppress − The field is hidden on the screen.

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

7. Assign Company code to Field Status Variant

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

8. Define Document types

Document Type Document Type Description

 Document Type − Unique 2-digit code.

 Number Range − Number Range Code.

 Reverse Document Type − Reverse Document Type Key Code.

 Control Data − Control data for document type.

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

9. Define Document Number Ranges

9. Define Tolerance Group for Employees

Transaction Code: OBA4

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

 Amount per document

10.Define Tolerance Group for GL Accounts

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

On new entries screen, update the following details.

Company Code: – Enter the company code .

Tolerance group: – Keep it as blank.

Debit Posting: – Give 0 for debit posting and percentage.

Credit Posting: – Give 0 for credit posting and percentage.

11.Assign Users to Tolerance Group

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

12. Enter Global Parameters

Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883

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