What Is SAP R/3?

What is SAP?
 SAP was started in 1972 by five former IBM employees in Mannheim, Germany. SAP AG
became the company's official name after the 2005 annual general meeting
What is SAP R/3?
• SAP is an R/3 (Real-Tier Architecture 3) system that allows real time management and
tracking of sales, productions, finance, accounting and human resources in an enterprise.
• There are following two different views of R/3 System:
• Development View
• Hardware View
What is SAP R/3?
• SAP is an R/3 (Real-Tier Architecture 3) system that allows real time management and
tracking of sales, productions, finance, accounting and human resources in an enterprise.
• There are following two different views of R/3 System:
• Development View
• Hardware View
System Landscape / Client-Server Approach
Hardware View of R/3
R/3 System: Hardware/Software Views
Object Migration
Corrections and Transport
Development QA Testing Production
Program A Program A Program A
Table A Table A Table A
Screen A Screen A Screen A

SAP Journey
mySAP ERP Application & its Components /
Modules
ASAP (Ascendant/Accelerated SAP) Roadmap/Methodology
SAP Team
Enterprise – Organizational Structure
How to Book Vendor Invoice
Manually in SAP
T-code : FV60
Enter T-Code
FV60
Select Company Code , If you
have multiple company code
Select Company Code , If you
have multiple company code
Select vendor code in which
you want to book invoice
This is invoice number field, in
which you can enter the invoice
number received from vendors
Enter Invoice Data,
Invoice date is basically the date of bill
received from vendor
Enter posting date
Posting date is the GL date / Period in
which you want to book invoice
Generally this date is default on

Today’s date but if you want to change
you can majorly this is used to book in
previous month during month end and
year end closing
Select Document Type as per
designed by your company
The document type is a key that is used to classify

accounting documents and distinguish between business
transactions to be posted. The document type is entered
in the document header and applies to the
whole document. ... The document type determines
which account types that particular document can be
posted to.
Enter Invoice Gross Amount
mentioned on the invoice
which is received from Vendor
Gross Amount needs to be entered in this field so that

system can calculate taxes on it like GST, Service Tax,
VAT if Any
Select Currency from Drop
Down list or Enter Currency
like USD, JPY, INR
Currency code is used to book the invoice other then

default currency
If you want to calculate tax by
System then click on Calculate tax
and select code from below Drop
down list
If you select Tax code here then it will deduct on whole

Tax Amount is base amount on invoice amount or if you wan to deduct tax on line item
which you want to calculate tax then you have to select tax code on every line in column
where arrow is mentioned..
Select Business Place , If you have
multiple unit in same company for
example warehouses, factories in other
states
The business place is an organizational unit below

company code level that is primarily used for
reporting tax on sales and purchases. In countries
where tax on sales and purchases is levied locally,
you must post tax below company code level to
generate tax returns locally.
This is free text field where you can enter
any thing, limit for this field is 50
Character only..
If you want to copy this header text to all lines then

just input ++ sign on all lines like mentioned in
attached image..
Let understand with Journal entry..
This is line item box in which we will
input the details of Expenses, Cost
Centre, Profit Centers etc.. (Line item) Expense Account ………. Debit
(Header) Party Account…………..…Credit
So the details related to charge account expenses, assets,

purchase accounts will be posted from line items, and
Header item posted with Vendor account where we
mention the Vendor Liability account
Enter GL Code for expense head in which
you want to book invoice for example ,
Rent, Pantry Expense, Staff welfare etc… Once you select the GL Account then short text
automatically populated once you click on enter
button.. Will check in Demo Session
This is the indicator whether you want to
debit or credit the charge account
Let example we are India based company if we need
to book invoices in INR then no need to input the
Loc. Curr. Amount but if we need to book invoices in
Enter the invoice amount as per invoice USD then we can input the both amount USD Value
received in Document Currency and INR Value in Local
Currency Column.. After doing this SAP will
recognize exchange rate by own.. But if you not
enter the local currency amount then system
automatically calculate on the basis of document date
= Translation Date
Enter the Tax Code if you want to book
tax on Line Item individually
Once you double click after entering the
data to line items then you can see more
information to enter
Enter Cost Centre in which you want to
book Invoice
Enter Internal Order If any
Enter Project Code if any
Press ESC for exit the Screen..

Further Tabs for Invoice Booking
In This tab you can change the payment term if you want else it will come
default from Vendor master data In This tab you can enter more text data in Header Text
This is used to input the TDS Code and amount on which you want to
deduct TDS.. In This tab you can enter unlimited Text
Once entry finished click on simulate
button for Checking the accounting entry
By Simulate you can check the draft entry and make
changes in entry if you found any error or required
any correction…
Then click on Save As complete or Park
Entry because in almost every
organization have different user for park
and post the entry… You can use document parking to
enter and store (park) incomplete
documents in the SAP system
without performing
extensive entry checks. ... You - or
other users - can subsequently add
data to parked documents and
check them before posting them.

What Is SAP R/3?

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What is SAP?

What is SAP R/3?

Program A Program A Program A

Table A Table A Table A

Screen A Screen A Screen A

Generally this date is default on

The document type is a key that is used to classify

Gross Amount needs to be entered in this field so that

Currency code is used to book the invoice other then

If you select Tax code here then it will deduct on whole

The business place is an organizational unit below

If you want to copy this header text to all lines then

So the details related to charge account expenses, assets,

Enter Internal Order If any

Enter Project Code if any

Press ESC for exit the Screen..

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