GUIDE TO FACILITATING DIALOGUES

D I A L OG U E

Dialogue facilitators do not need to be experts on the topic being discussed. Good facilitators help establish a safe environment
where participants can discuss complex and often emotionally-charged issues. Facilitators also help participants understand that
the dialogue is a learning experience and not a forum for participants to voice their opinions without listening to others’.

Dialogues are:
• Rooted in democratic discussion, not debate or argument
• Allow participants to hear, share and consider differend perspectives and personal experiences
• an opportunity to discover areas of common concern

Dialogue facilitators should: Dialogue participants should:

• Remain impartial. • Seek first to understand, then to be understood.

• Keep discussion focused • Withold judgements. When in doubt, ask.
• Deepen the level of sharing with probing questions. • Honor and share “airtime”.
• Consider a variety of viewpoints. • Be respectful of self and others.
• Clarify and summarize key points. • Listen actively and intentionally.
• Create opportunities for everyone to participate. • Speak from personal experience using “I” statements.
• Refrain from speaking for others.
• Ask “genuine questions” for understanding.
• Respect confidentiality.
• Maintain an open mind about the process and content.

PHONE: 573-882-5838
EMAIL: diversity@missouri.edu
WEB: cdi.missouri.edu
EIGHT TIPS FOR BEING A GREAT FACILITATOR
1. Be a good listener.
Types of listening

Appreciative listening listening for pleasure or enjoyment

Empathic listening listening to provide emotional support for the speaker

Comprehensive listening listening to understand the message of a speaker

Critical listening listening to evaluate a message for purposes of accepting or rejecting it

How to become a better listener

• Take listening seriously. • Focus your listening; listen for main points.
• Resist distractions. • Develop note-taking skills.
• Refrain from speaking for others. • Suspend judgement.
• Don’t be diverted by appearance or delivery.

2. Stay Impartial!
The most important thing to remember is that, as a facilitator, you should not share your personal views or try to push your own
agenda on the issue. You are there to serve the discussion, not to join it.

3. Set a relaxed and open tone.

Welcome everyone and create a friendly and relaxed atmosphere.

Well-placed humor is usually appreciated.

At the beginning of the dialogue, remind everyone that the purpose of the dialogue is to work with one another to look at the
issue at hand. Also, remind them that your role as facilitator is to remain neutral, keep the discussion focused, and guide the
conversation according to the philosophy.

Start with the ground rules for participants, and then ask participants to add their own ideas.

Ground rules might include:

• Keep an open mind. • Contribute to the conversation and make space for others.
• Assume the best intentions. • The Vegas Rule (what happens in the dialogue stays in the dialogue).
• Don’t be afraid to ask questions. • Take care of yourself and take care of the group.
• Disagree respectfully

4. Create a safe space for all participants

Acknowledge the hopes and fears that everyone brings to the table. People will make mistakes during the course of the discussion
and that’s okay.

While you want to remain impartial, it is also important to create a safe space for all participants. Interrupt expressions of
prejudice but don’t attack the person making them.
Strategies include:
• Asking for more information: • Challenging stereotypes by asking for counter-examples:
“What led you to believe this about_____?” “Does anyone have an experience or know of an example that
differs from what was just said?”
• Paraphrasing the feelings you hear expressed:
“I hear you saying_____?”

For more strategies, see Speak Up!: Identifying and Confronting Bias and Prejudice at:
http://diversity.missouri.edu/learn/speaking-up.php

5. Stay aware of and assist the group process.

• Always use your “third eye.” You are not only helping to keep the group focused on the content of the discussion, but you will
be keeping track of how the participants are communicating with each other—who has spoken, who hasn’t spoken, and whose
point hasn’t yet received a fair hearing.

• Try not to interfere with the discussion unless you have to. Don’t allow the group to turn to you for the answers.

• Resist the urge to speak after each comment or answer every question. Allow participants to respond directly to each other.
The most effective leaders often say little, but are constantly thinking about how to move the discussion forward.
• Once in a while, ask participants to sum up the most important points that have come out in the discussion.

• Don’t be afraid of silence! People sometimes need time to think before they respond. If silence feels awkward to you, try
counting silently to 10 before you rephrase the question. This will give people time to collect their thoughts.

• Don’t let anyone take over the conversation; try to involve everyone.

• Remember that a discussion is not a debate, but a group dialogue. If participants forget this, don’t hesitate to ask the group
to help re-establish the philosophy.

• Keep track of time!

6. Help the group look at various points of view.

• Make it clear to Make it clear to participants that • Don’t allow the group to focus on just one particular
you will never take sides on the issue; your role as personal experience or anecdote
facilitator is to be fair and act neutral.
• Help participant to indentify common ground, but don’t
• Ask participants to think about the concerns and values try to force agreement.
that underlie their beliefs.

7. Ask open-ended questions that don’t lend themselves to easy answers.

Open-ended questions are questions that can’t be answered with a quick “yes or no”. They push people to think about why they
believe what they do. Open-ended questions also encourage people to look for connections between different ideas.

Get familiar with the following questions. They are a great resource during any dialogue.

General questions:
• Do you agree with that? Why? • What do you think is really going on here? Why is that
important?
• What do other people think of this idea?
• How might others see this issue?
• What would be a strong case against what you just said?
• Do you think others in the group see this the way you do?
• Have you had any experiences with this that you can
Why?
share with the group?
• How does this make you feel?
• Could you help us understand the reasons behind your
opinion?
Questions to use when there is a disagreement:
• What do you think he/she is saying? • What do you find most convincing about that point of
view?
• What bothers you most about this?
• What is it about that position that you just cannot live
• What is at the heat of the disagreement?
with?
• How does this make you feel?
• Could you say more about what you think?
• What experiences or beliefs might lead a reasonable
person to support that point of view? • What makes this so hard?

• What do you think is really important to people who hold • What have we missed that we need to talk about?
that opinion?
• What don’t you agree with

Questions to use when people are feeling hopeless:

• Say a little about how that makes you feel. • Can the problems that you are talking about be solved in
any way? How?
• What do you see that gives you hope?

Closing questions:
• What are the key points of agreement and disagreement • What have you heard today that has made you think, or
about today’s dialogue? has touched you in some way?

8. Be aware of the dynamics of cross-cultural communication

• Help people appreciate and respect each other’s communication
styles. Some cultures value listening more than speaking. In
others, taking a stand is of utmost importance. Help participants For further study
to realize there is more than one good way to communicate.
Your leadership should show that each person has an important Do you want to learn more about facilitating com-
and unique contribution to make to the dialogue. plex conversations? Consider adding these books to
your reading list:
• Help participants understand that cultural labels, or stereotypes,
are usually unfair. Landis, Kay (2008). Start Talking: A Handbook for
Engaging Difficult Dialogues in Higher Education.
• Remind the group, if necessary, that no one can represent his or University of Alaska Anchorage, Alaska Pacific
her entire culture. Each person’s experiences, as an individual University.
and as a member of a group, are unique and OK.
Nash, Robert J and Chickering, Arthur W. (2008).
• Be sure not to equate the experiences. To support participants How to Talk about Hot Topics on Campus: From
who tell how they have been mistreated, be sure to explain that Polarization to Moral Conversation. Jossey-Bass.
you respect their feelings and are trying to help all the members Sue, Derald Wing (2015). Race Talk and the
of the group understand. Remind people that no one can know Conspiracy of Silence: Understanding and Facilitating
exactly what it feels like to be in another person’s shoes. Difficult Dialogues on Race. Wiley.
• Sensitivity, empathy, and familiarity with people of different
backgrounds are important qualities for the facilitator. If you Cullen, Maura (2008). 35 Dumb Things Well-
have not had the opportunity to spend time with all kinds of Intended People Say: Surprising Things We Say That
people, get involved in campus or community programs that Widen The Diversity Gap . Morgan James Publishing.
give you that can help broaden your understanding of cross-
cultural dynamics.

For additional information on educational and learning opportunities, contact Niki Stanley, Senior Educational Program
Coordinator of at StanleyS@missouri.edu.