MANAJEMEN PROYEK

MAGISTER MANAJEMEN TEKNOLOGI

INSTITUT TEKNOLOGI SEPULUH NOPEMBER SURABAYA
UNIT GUIDE
Unit Summary

 This unit introduces you to the essential concepts, tools and

techniques relevant to project management.

 It covers the broad perspectives of managerial skills and

knowledge required to initiate, implement, and evaluate
successful projects
 strategic planning, financial control, human resource management,
and project evaluation
Assumed Knowledge

 Basic knowledge of business practices and management. This

may have been gained in the workplace or from previous
business and management studies.
 Unit Learning Outcomes

 Explain the key concepts in project initiation including

selection, feasibility, and planning
 Identify and demonstrate with examples the
implementation tasks including the preparation of cost
estimates, tasks scheduling, and project team leadership
and coordination
 Demonstrate methods to control projects and determine
the criteria to evaluate projects
 Describe the project completion process,
 Apply tools and principles to project management through
use of information technology, setting quality standards, risk
analysis, and identifying obstacles to project success
 Unit Content

Module 1 Module 2
Module 3
Getting Making it
Evaluate
Ready happen
 Learning Plan

Week Topic Reference

1 Project context, lifecycle, and the project manager Ch 1
2 Organization Strategy Ch 2
3 Project objectives, planning, feasibility, and selection Ch 2
4 Quiz
5 Organization : Structure and culture Ch 3
6 Organization : Structure and culture Ch 3
7 Defining the project Ch 4
8 Midle Exam
9 Cost and time estimates Ch 5
10 Developing the project plan Ch 6
11 Resource scheduling and cost Ch 8
12 Managing Risk Ch 7 & 16
13 Reducing project duration Ch 9
14 Managing project team Ch 13
Measuring and evaluation of progress and Ch 11 & 12
performance
15 Presentation (assignment)
16 Final Exam (UAS)
Unit Outline

Assessment

 In class participation (5%)

 Assignment (20%)
 Quiz (15%)
 Midle exam (30%)
 Final exam (30%)
Reference

 Larson, E.W. & Gray, C.F (2008). Project Management: The

Managerial Process (5e). New York: McGraw-Hill/Irwin.
 Santosa, Budi (2008), Manajemen Proyek: konsep dan
implementasi, Graha Ilmu
 Meredith, J.R, & Mantel, S.J. (2009) Project Management: A
Managerial Approach (7e). John Wiley and Sons, Inc.
An Overview of Project Management (5e.)
INTRODUCTION
 1–
12
Chapter Objectives

To explain why project management is

crucial in today’s world
To define a project and differentiate
projects from routine operations
To establish the importance of projects in
implementing organization strategy
 To establish that managing projects is an
act of balancing the technical and
sociocultural sides of the project.
 1–
Have you ever join a project ? 13
Why it is called as a project?
 Routine work vs project

Taking class notes Writing a term paper

Responding to a supply-chain Developing a supply-chain
request information system
Practicing scales on the piano Writing a new piano piece
Routine manufacture of an Designing an iPod that is
Apple iPod approximately 2 X 4 inches,
interfaces with PC, and
stores 10,000 songs
DISCUSSION (5-10 minutes):
What are the characteristics of a project?
 1–
15
So, What is project?

 It is unique
 It is usually complex
 The purpose is specific
 It has a life cycle
 Time frame is limited
 Resource needs are
usually (very) unstable or
fluctuating
 What is a Project?

 Project Defined
A complex, non routine, one-time effort limited by
time, budget, resources, and performance
specifications designed to meet customer needs.
 Major Characteristics of a Project
 Has an established objective.
 Has a defined life span with a beginning and an end.
 Requires across-the-organizational participation.
 Involves doing something never been done before.
 Has specific time, cost, and performance requirements.
 Programs versus Projects

 Program Defined
A series of coordinated, related, multiple projects
that continue over an extended time and are
intended to achieve a goal.
A higher level group of projects targeted at a
common goal.
 Example:

 Project: completion of a required course in

project management.
 Program:completion of all courses required for
a business major.
 Project is one type of Operations

High
Flow shop
/ Mass
Production
Batch
Product Volume

Production
Job shop
production

Projects

High
Product Variety
Project Life Cycle (example of new s/w dev)

FIGURE 1.1
The Challenge of Project
Management?

 What is your experience ?

 The Challenge of Project
Management

 The Project Manager-> create team and organization

that not exist before
 Manages temporary, non-repetitive activities and frequently acts
independently of the formal organization.
 Organizes resources for the project.
 Is linked directly to the customer interface.
 Provides direction, coordination, and integration
to the project team.
 Is responsible for performance and success of the project.
 Must induce the right people at the right time to address the right
issues and make the right decisions.
 Why Project Management is
important?
 No longer special need management
 Factors leading to the increased use of project
management:
 Compression of the product life cycle (before
10years, now 1-3 years, 6 month delay = 33% loss
revenue share)
 Knowledge explosion -> complexity, latest tech
 Triple bottom line (planet, people, profit)-> green
 Corporate downsizing -> lean org structure
 Increased customer focus
 Small projects represent big problems
Benefits of an Integrative Approach
to Project Management

 Integration (or centralization) of project

management provides senior management with:
 An overview of all project management activities
A big picture of how organizational resources are
used
A risk assessment of their portfolio of projects
A rough metric of the firm’s improvement in
managing projects relative to others in the industry
 Linkages of senior management with actual
project execution management
 1–24

Integrated Management of Projects

FIGURE 1.2
Major Functions of Portfolio
Management

 Oversee project selection.

 Monitor aggregate resource levels and skills.
 Encourage use of best practices.
 Balance projects in the portfolio in order to represent
a risk level appropriate to the organization.
 Improve communication among all stakeholders.
 Create a total organization perspective that goes
beyond silo thinking.
 Improve overall management of projects over time.
What are the role of project
manager?
The Technical
and Sociocultural
Dimensions
of the Project
Management
Process

FIGURE 1.3
 Technical dimension : planning, scheduling, and
controlling projects.
 WBS -> database that links all levels in the
organization, major deliverables, and all work—
right down to the tasks in a work package.
 Effects of project changes are documented and
traceable
 Integrated information approach can provide all
project managers and the customer with decision
information appropriate to their level and needs.
 Sociocultural dimension : centers on creating a temporary
social system within a larger organizational environment that
combines the talents of a divergent set of professionals
working to complete of the project
 It involves managing the interface between the project and
external environment. Project managers have to assuage
and shape expectations of customers, sustain the political
support of top management, negotiate with their functional
counterparts, monitor subcontractors,and so on.
 The manager must build a cooperative social network
among a divergent set of allies with different standards,
commitments, and perspectives.
1–
30
 1–
31

 Technical dimension represents the “science” of

project management while the sociocultural
dimension represents the “art” of managing a
project.
 To be successful, a manager must be a master of
both.
 Unfortunately, some project managers become
preoccupied with the planning and technical
dimension of project management.
Case Study (1)
Case Study (1
 PM and strategy

Link between projects and organisational strategy:

1. Projects help manage organisational activities
effectively and efficiently.
2. Projects contribute to organisational plans
3. Projects combine organisational resources in new
ways
4. Projects are used to test new ideas and ventures in a
controlled and easily assessed manner.
 1–
36
Next week Assignment

 Please read and make summary of this

paper :
McGrath, John & Kostalova, Jana. (2020).
Project Management Trends and New
Challenges 2020+. 534-542.
10.36689/uhk/hed/2020-01-061.