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    Project Management Self Made Unit - 1

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    Project Management Self Made Unit - 1

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    project management self made unit -1

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    9 views31 pages

    Project Management Self Made Unit - 1

    Uploaded by

    sunita1112haa

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    © All Rights Reserved
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    You are on page 1of 31

    PROJECT MANAGEMENT & PLANNING

    Presented by
    JANMEJAI SHARMA
    BBA 402 : PROJECT MANAGEMENT & PLANNING

    UNIT I - Introduction : Meaning &


    Characteristics of project; Meaning, scope,
    characteristics, need & importance of project
    management; Project Management : forms of
    project organization, project planning, project
    control, Human aspects of project management,
    Pre- Requisites for successful Implementation
    POINTS TO COVER:
     What is project
     Characteristics of a project
     Types of project
     Limitations of a project
     What is project management
     Benefits /Importance of PM
     Principles of Project management
     The need for project management
     Project management phases
     Project organization
     Forms of project organization
     12 project management skills
     Project planning steps
     Project control
     Pre requisites for successful project implementation
    WHAT IS PROJECT
     Introduction : We hear of cement project , power projects ,
    refinery projects, fertilizer projects etc, but while the term project
    is common to all of them , the plant are not . In each case the
    project is for the plant but as soon as the plant is operational , the
    project is deemed to be completed.

     A project therefore is not a physical objective nor is it the end


    result – it has something to do with the going on in between.
    LET US UNDERSTAND : -
     (Organization)
    Growth
    Good business Idea Expansion

    diversification

    •Technically feasible
    •Economically viable
    If pass
    •Politically suitable
    •Socially acceptable

    Investment proposal is made Proposal approved Project start

    Thus, a project is initiated to achieve a mission.


    MEANING & DEFINITION OF PROJECT
     “A project is a temporary, unique, and
    progressive attempt to produce a tangible or
    intangible result (a unique product, service,
    benefit, competitive advantage, etc.). It usually
    includes a series of interrelated tasks planned for
    execution over a fixed period and within specific
    requirements and limitations such as cost,
    quality, performance, etc.”
    FEATURES OF A PROJECT
     One shot or one go
     Time limited (life span)
     Goal oriented
     Major undertakings
     Varied skills & resources (human,non-human)
     Team work
     Life cycle
     Uniqueness
     Made to order(MTO)
     Unity in diversity
     High level of sub- contracting (mostly 80%)
     Risk & uncertainty
    TYPES OF PROJECT
     TRADITIONAL PROJECTS:
     AGILE PROJECTS : These are used mainly in
    software development. They are people-focused and
    adaptive. They also typically have short turnaround
    times.
     REMOTE PROJECT: distributed team
     AGENCY PROJECTS : Outsourced to an agency, have
    multiple clients, e.g.- marketing & design projects
    CATEGORIES OF PROJECT
    PROJECT

    NATIONAL INTERNATIONA
    L

    NON - INDUSTRIAL
    INDUSTRIAL DISASTER EXPANSION
    GRASSROOT MODIFICATION
    HIGH TECH R& D
    LIMITATIONS OF PROJECT
    WHAT IS PROJECT MANAGEMENT?
    Project: Anything that has a start, a finish and
    produces a deliverable is a project.

    Project management is the method by which a


    project is planned, monitored, controlled and
    reported on—in other words ,managed.

    Project Manager: The person who is responsible for


    overseeing a project. They develop a plan that
    meets the stakeholder’s expectations and
    assembles a project team. The project manager
    then monitors and controls the execution of the
    project until a quality deliverable is produced.
    BENEFITS OF PROJECT MANAGEMENT
    IMPORTANCE OF PROJECT MANAGEMENT
     Efficient planning
     Collaboration & communication
     Optimum allocation of resources
     Reduced cost & timely delivery
     Enhanced quality
     Higher customer satisfaction
     Increased productivity
     Employee’ s orientation
    PRINCIPLES OF PROJECT MANAGEMENT
    PROJECT MANAGEMENT PHASES
    PROJECT ORGANIZATION
     Project organization refers to the style of coordination,
    communication and management a team uses
    throughout a project’s life cycle. Project organization
    encourages participation by each team member and
    embraces diverse talents and skills.
     Team involvement is laid out in an organizational
    structure chart that graphically shows where each person
    is placed in the project structure. Project organizational
    charts are useful tools for clarifying who does what,
    securing buy-in and setting expectations for the group.
    FORMS OF PROJECT ORGANIZATION
     Line & staff organization
     Divisional organization
     Matrix organisation
    LINE & STAFF ORGANIZATION
    DIVISIONAL ORGANIZATION

    A separate division is setup for that specific project .


    MATRIX ORGANIZATION (HYBRID)
    PROJECT MANAGEMENT SKILLS
    PROJECT PLANNING & CONTROL
    STEPS :----
     Identify stakeholders
     Define roles of stakeholders
     Hold meeting – for project launch
     Set goals
     Priorities task
     Create a schedule
     Assess risk
     Communicate plan
     Reassess plan as milestones are met
     Conduct final evaluation
    PRE REQUISITES FOR SUCCESSFUL IMPLIMENTATION

     Sound planning
     Sound organization
     Advanced control
     Timely availability of funds
     Procurement & SCM
     Better contract management
     Good IT infrastructure
    HUMAN ASPECTS OF PROJECT MANAGEMENT

     Employees / stakeholders orientation


     Social & personal needs
     Motivational factor
     Group functioning
     Health & welfare
     Performance appraisal
     Training & development
    SOME BASIC TERMS:
     Program – a broad, long-term objective that is often
    decomposed into a series of projects and sub-projects
     Task – an identifiable and measurable activity that creates a
    small unit of work for a related project
     Work package – a division of a project task
     Work unit – a division of work packages
     work breakdown structure comprehensively divides the
    project deliverables into manageable sections. This
    hierarchical organizing of the team’s work helps everyone
    understand the nature of work better and execute project goals
    effectively.
     Project Stakeholder - Any individual that has a direct
    or indirect interest in a project.
    project team, executives, sponsors, customers, or the
    end-users.

     kickoff meeting -- is generally the first meeting that


    occurs between the project team and their client.
     Resource calendar indicates all the working and non-
    working days a specific resource will be available.
     Project portfolio management (PPM) involves collective management
    of a series of projects to achieve organizational goals. It allows the
    teams to visualize the big picture of all projects and maximize the
    return on investment.
     Project budget is a formally approved document featuring a
    comprehensive list of financial resources, including project expenses,
    required to complete a project.
     A project timeline outlines the project events in order of their
    occurrence. It captures exactly what needs to be done over the course of
    the project lifecycle and how it will be done.
     Gantt charts are used for visualizing the project schedule in the form of
    a graph. The chart illustrates what needs to be done at a particular time
    period during the project lifecycle.
    GANTT CHART:

    The key terms associated with Gantt charts are:


     Milestone represents a major event in a project lifecycle. It is
    used as a reference point to measure the progress of a project.
    Usually represented as diamonds, milestones greatly help with
    project scheduling and monitoring.
     Dependencies specify the relationship between project
    activities and the order in which they are to be performed.
     bottleneck is a work stage where the inflow of workload is
    greater than the capacity of the system, resulting in hindering the
    smooth flow of work overtime.
    THANKYOU !

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