Schools Division of Bacolod City

Republic of the Philippines
Department of Education
REGION VI - WESTERN VISAYAS
SCHOOLS DIVISION OF BACOLOD CITY
______________________________________________________________________________
Office of the School s Division Superintendent
VALIDATION TOOL FOR SCHOOL-BASED IN-SERVICE TRAINING

(To be accomplished by Division QAME Team. The observations will be the basis for debriefing
sessions for improvement of future training programs)
GENERAL INFORMATION
School/Cluster
Duration of INSET
Venue of INSET
No. of Trainees Male: Female: Total:
Topics
1. _____________________________________________
Primary
2. _____________________________________________
1. _____________________________________________
Secondary 2. _____________________________________________
3. ____________________________________________
Part I: Program Planning Design

Please indicate whether the activities have been observed during the preparation of
the INSET. Check the appropriate column corresponding to your observation.
Indicator YES NO Remarks

1. Training/ Program needs assessment was TNA-ESAT
conducted.
2. The training/ program design was built on Andragogy- 4 As, , data-
based prioritization,
quality program design concepts.
3. The training/ program design is responsive
to the current school plan (LCP).
4. The training/ program design was a School memo, attendance
meetings- SPT
product of collaboration among qualified
and competent school personnel.
5. The training matrix showed the time
blocks and objectives of each session.
6. Trainees’/speakers were selected based on Presentation,
their expertise/ training.
7. Program Management Team was organized TOR, organization, school
memo, attendance
with the Terms of Reference (TOR) of
members of the PMT defined.
8. There were prepared session guides for every
session which comply with 4As methodology
(andragogy).
9. Budget was properly identified and training LCP, WFP/ approved request
materials were adequately prepared.
10. The training/ program design had been
approved by the Division Office.
“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”
Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

Facebook Page: https://www.facebook.com/bacolod.deped https://sites.google.com/site/depedbacolodcity
Email: bacolod.city@deped.gov.ph
Website: bacolod.city@deped.gov.ph
______________________________________________________________________________
Part II: Onsite Evaluation & Monitoring
Please indicate whether the activities have been observed during the conduct of
INSET. Check the appropriate column corresponding to your observation.
Indicator YES NO Remarks

1. The venue is properly prepared for
training (ie, venue is clean, tables
IATF protocols observed
& chairs adequately set up, audio-
visual equipment prepared, etc)
2. Program Management Team (PMT)
members are present in the venue
before the training started & are attendance
provided with responsibility matrix
for reference.
3. Attendance of trainees is closely
and systematically monitored.
4. Training materials are available
and adequately prepared.
5. Training materials/ resources are
systematically distributed.
6. There are outputs required for
N/A – if not applicable
every learning session.
7. The training matrix is posted
prominently at the venue for
reference.
8. There is a QAME team to generate
trainees’ evaluation of the session.
9. Training evaluation is
systematically organized, analyzed
and reported.
10. Daily training debriefing is
conducted to resolve issues and
training gaps.
Name of Monitor: __________________________________________________

Designation: ______________________________________________________
Date: ____________________________________________________________
Session Observations for RESOURCE SPEAKERS


______________________________________________________________________________
SCHOOL-BASED IN-SERVICE TRAINING
(to be filled up for each session & resource speaker)
SESSION: __________________________________ Date/ Time:____________

Facilitator:________________________________________________________
Strongly Disagree Agree Strongly
Indicators Disagree Agree
(1) (2) (3) (4)
Session Content
A. Objectives were achieved.
B. Activities were congruent to objectives.
C. Substantial input was given.
D. Key messages were clear & delivered logically.
E. Content was based on authoritative and reliable sources
F. Facilitator demonstrated mastery of the subject matter.

Session Process
G. Methodology was appropriate for adult learners.
H. Participants were engaged.
I. Stimulating questions were asked.
J. Workshop output was processed-if any
Session Atmosphere (What was the general environment of the group?)
K. Hostile (1) K. Supportive (2)
L. Inhibited (tense) (1) L. Open (relaxed) (2)
Participation of Trainees (How engaged were participants in the session?)
M. Only the facilitator talked (1) M. Most people talked (2)
N. Group was apathetic (1) N. Group was involved (2)
O. Group was divided (1) O. Group was united (2)
Strong Points:
1. ________________________________________________________________________________
2. ________________________________________________________________________________
3. ________________________________________________________________________________
Recommendations to Improve the Session:
1. _______________________________________________________________________________
2. _______________________________________________________________________________
3. _______________________________________________________________________________
DAILY EVALUATION

______________________________________________________________________________
SCHOOL-BASED IN-SERVICE TRAINING
(to be filled up after all sessions for the day had been conducted)
Gender
Male Female Signature: _________________
Instructions:
Please assess the effectiveness of the training according to your agreement to each
indicator. Choose the appropriate column corresponding to your assessment.
(1) (2) (3) (4)
1. Planning/ Preparation
1.1 Started on time.
1.2 Ended on time.
1.3 Efficiently managed.
1.4 Delivered as planned.
1.5 Attendance was systematically monitored.
2. Delivery and Session Program Flow
2.1 Sessions were logically arranged.
2.2 Content was relevant to trainees' responsibilities.
2.3 Delivery of topics was clear and logical.
2.4 Positive learning environment was generally established.
2.5 Objectives for the Trainin g day were attained.
3. Trainees’ participation
3.1 Skills gained could be incorporated into own practices.
3.2 Contribution of all trainees, both male and female, was encouraged.
4. Food & Training Venue (If face-to-face mode)
4.1 Food is nutritious and adequate.
4.2 Food is served under hygienic conditions.
4.3 Session hall was well-lighted/ well-ventilated
4.4 Session hall has sufficient space for activities
4.5 Equipment (audio/video) were serviceable
4.6 Comfort rooms were clean and sanitary
5. Internet Connection (If online mode)
5.1 Is readily available to participants.
5.2 Is strong and reliable.
Strong Points Areas for Improvement
END OF THE TRAINING ASSESSMENT

______________________________________________________________________________
Gender Male
Female Signature: ____________
Please assess the effectiveness of the training according to your agreement with each indicator.
Check (/) the appropriate column corresponding to your assessment.
(1) (2) (3) (4)
1. Attainment of Objectives
 Objectives were clearly presented
 Session objectives were logically arranged
 Substantial input was given
 Key messages were clear
 Program and session objectives were achieved
2. Trainees’ Learning
 Methodology was appropriate for adult learners
 trainees were engaged
 Stimulating questions were asked
 Trainees were encouraged to consider new ideas and
incorporate in their own practices
3. Trainers’ Conduct of the Sessions
 Trainers were competent with the topics assigned
 Trainers established positive learning environment
 Pace was just right to m aintain the trainees’ interests
4. Food & Training Venue
 Food is nutritious and adequate.
 Food is served under hygienic conditions.
 Session hall was well-lighted/ well-ventilated
 Session hall has sufficient space for activities
 Equipment (audio/video) were serviceable
 Comfort rooms were clean and sanitary
5. Program Management Team
 Program management were accessible when needed
 Program management were courteous
 Program management were responsive to the needs of
the participants
6. Overall
 Training program was well-structured
 Training program was managed efficiently
Comments: ___________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
QAME Analysis Form I: Analysis of the Monitoring/Evaluation Results
ANALYSIS OF THE MONITORING/EVALUATION RESULTS


______________________________________________________________________________
(to be accomplished by QAME monitors)
GENERAL INFORMATION
School/Cluster
Venue of INSET
Duration of INSET
No. of Trainees Male: Female: Total:
PART I: Analysis of the Session and Facilitation Evaluation

Based on the results of the evaluation of the session and facilitation done by the participants, as
well as the validated observations of the On-Site monitors, answer the following questions:
1. What are the strong points of each session and each facilitator? Identify the factors that helped
in these areas, if possible.
Session Title/ Strong Points Factors that Areas for Recommended
Facilitator Helped Improvement Action Steps
Session Title: Atmosphere Atmosphere Atmosphere Atmosphere
____________________
Facilitator:
____________________ Trainees’ Trainees’ Trainees’ Trainees’
Average Participant participation participation participation participation
Rating: ____________

____________________
Facilitator:
Rating: ____________

____________________
Facilitator:
Rating: ____________

____________________
Facilitator:
Rating: ____________

____________________
Facilitator:
Rating: ____________
*Add lines/ boxes if necessary
2. Are there critical incidents that are not captured by the evaluation tool? Describe these
incidents in the table below:

______________________________________________________________________________
Critical Incident Identify deviation from Proposed Course/s of Action to
Standard/s Address the Deviation
PART II: Analysis of the END OF THE TRAINING EVALUATION

Based on the results of the evaluation of the daily operations, answer the following questions:
1. What are the strong points and areas of improvement of the training based on the ratings and
comments of the trainees? Identify the factors that helped in these areas, if possible.
Indicators Overall Strong Points Areas for Improvement

(Values 1.0-4.0) Rating and Suggestions
1. Attainment of
Objectives
2. Trainees’ Learnings
3. Trainers’ Conduct of
the Sessions
4. Food & Training
Venue
5. Program
Management Team
6. Overall
AVERAGE RATING
2. Are there critical incidents that are not captured by the evaluation tool? Describe these
incidents in the table below:
Critical Incident (Refer to Identify deviation from Proposed Course/s of Action to

the STAR form) Standard/s Address the Deviation

______________________________________________________________________________
Top three (3) responses based on participant feedback (include frequency count beside
every major category):
SIGNIFICANT LEARNING
COMMENTS/SUGGESTIONS FOR PROGRAM IMPROVEMENT
Prepared By: Noted By:
Name: __________________________________ Signature of School Head:______________________

Designation: ___________________________ Designation: ____________________________________

______________________________________________________________________________
PROCESS OBSERVATION TOOL
(To be accomplished by Learning Delivery class monitors for every session; Observations are to be validated with the session-facilitator
evaluation of participants. The observations will be the basis for debriefing sessions for action by the management team.)
Room/ Class No. Learning Area

Session Title
Trainer/s
# of Participants Male Female Total
Time Started Time Ended
Please write your detailed observations on the trainer/s’ handling of each session phase.
SESSION CONTENT Disagree (1) (2) (3) Agree (4)
▪ Objectives were presented
▪ Activities were congruent to objectives
▪ Substantial input was given
▪ Key messages were clear
▪ Objectives were achieved
SESSION PROCESS How was the session conducted?

6. Methodology was appropriate for adult learners
7. Participants were engaged
8. Stimulating questions were asked
9. Workshop output was processed-if any
SESSION ATMOSPHERE What was the general environment of the group?
Low energy << < > >> High energy

Hostile << < > >> Supportive
Inhibited (tense) << < > >> Open relaxed
PARTICIPATION OF TRAINEES How engaged were the participants in the session?

Only facilitator << < > >> Most participants
talked talked
Group was << < > >> Group was
apathetic involved
Group was << < > >> Group was
divided united

______________________________________________________________________________
TIME I See… (specific person I Hear… (verbatim) I Think… (informed

interaction) interpretation/analysis)
Session Remarks/Observations:
______________________________________________________________________________
____________________________________________________________________________
______________________________________________________________________________
____________________________________________________________________________
Name of Monitor (Last Name, First Name): _________________________________________

Region: _____________ Division/Office: _________________________________________

______________________________________________________________________________
FOCUSED GROUP DISCUSSION (FGD)
(To be accomplished by QAME monitors after every session.
The observations will be the basis for debriefing sessions for action by the management team.)
Room/ Class No. Learning Area

Session Title
Trainer/s
Time Started Time Ended
Areas in the session that are Areas in the session that Suggestion to improve the
well appreciated need improvement session
Names of participants:
______________________________________________________________________________
____________________________________________________________________________
_____________________________________________________________________________
FGD Conducted by (Name): _____________________________________________________


______________________________________________________________________________
CRITICAL INCIDENTS – any remarkable event/ situation (positive/ negative) encountered.
SITUATION/ TASK ACTION RESULT

Describe the specific situation Describe how the person or the Describe the effect of the action or
and/or task that needed to be team’s response to the situation or the lack of action.
accomplished. how they acted on the task.
Name of Monitor (Last Name, First Name): _________________________________________



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Republic of the Philippines

VALIDATION TOOL FOR SCHOOL-BASED IN-SERVICE TRAINING

Part I: Program Planning Design

Indicator YES NO Remarks

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

Indicator YES NO Remarks

Name of Monitor: __________________________________________________

Session Observations for RESOURCE SPEAKERS

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

SESSION: __________________________________ Date/ Time:____________

F. Facilitator demonstrated mastery of the subject matter.

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

Strong Points Areas for Improvement

END OF THE TRAINING ASSESSMENT

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

QAME Analysis Form I: Analysis of the Monitoring/Evaluation Results

ANALYSIS OF THE MONITORING/EVALUATION RESULTS

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

PART I: Analysis of the Session and Facilitation Evaluation

Session Title: Atmosphere Atmosphere Atmosphere Atmosphere

Session Title: Atmosphere Atmosphere Atmosphere Atmosphere

Session Title: Atmosphere Atmosphere Atmosphere Atmosphere

Session Title: Atmosphere Atmosphere Atmosphere Atmosphere

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

PART II: Analysis of the END OF THE TRAINING EVALUATION

Indicators Overall Strong Points Areas for Improvement

Critical Incident (Refer to Identify deviation from Proposed Course/s of Action to

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

COMMENTS/SUGGESTIONS FOR PROGRAM IMPROVEMENT

Prepared By: Noted By:

Name: __________________________________ Signature of School Head:______________________

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

Room/ Class No. Learning Area

SESSION PROCESS How was the session conducted?

SESSION ATMOSPHERE What was the general environment of the group?

Low energy << < > >> High energy

PARTICIPATION OF TRAINEES How engaged were the participants in the session?

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

TIME I See… (specific person I Hear… (verbatim) I Think… (informed

Name of Monitor (Last Name, First Name): _________________________________________

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

Room/ Class No. Learning Area

FGD Conducted by (Name): _____________________________________________________

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

SITUATION/ TASK ACTION RESULT

Name of Monitor (Last Name, First Name): _________________________________________

“Una sa tanan, BATA: Buligan, Amligan, Tudluan, Alalayan!”

Rosario–San Juan Streets, Bacolod City 6100 Telephone: (034) 704-2585

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SESSION: ______________________ Date/ Time:

Name: ____________ Signature of School Head: