Sampling and Tech Packs

SAMPLING AND
TECH PACKS
Week 4
Importance and the Purpose of Sampling
■ It gives a preview of what the product would look like.

■ It gives the buyer an insight of what the factory is
capable of and allows the buyer to judge the production
capabilities of a unit.
■ It determines the approval of future orders.
Importance and the Purpose of Sampling
■ It provides the means of making alternations before

bulk production.
■ It aids in calculating consumption and costing for the
product.
■ It helps in making the product affordable for the
buyer.
Sampling Process
Development Process
■ New Fibres/ Fibre Blends
■ New Yarns
■ Fabric Structures ( weaves and knits)
■ Finishes/ Print Techniques
■ Surface Effects
Phases of Sampling
■ Phase One
■ Development of initial concept or design idea.
■ Getting the buyer on-board.
■ Phase Two
■ Starts after getting the acceptance of the proto sample. This
includes the function of sourcing, ordering trims and testing.
■ Phase Three
■ It entails the activities carried out before bulk production.
Sampling for Order
■ Sample making is one of the most important activities in the garment
manufacturing process.
■ The manufacturer always needs at least a sketch of the garment, original
patterns, specification and the designers sample to make high quality sample
garments at the factories.
 Proto Sample  Photo Sample.
 Fit Sample.  Pre Production Sample.
 Size set Sample.  Production sample.
 Salesman Sample.  Shipment Sample.

Proto Sample
■ Proto sample is the initial sample made by the manufacturer as per as

the details of the export order, and send to the buyer, to check
whether the styling of the garment is ok as per the requirement of the
buyer.
■ Proto Sample can be made in alternative fabric & accessories, which
is not with the original fabric and accessories.
■ That is as per the sketch & space in the production order (P.O) sheet).
Fit Sample
■ Fit Sample is made by the manufacture (exporter) and sends to the buyer, to
check if the fittings of the garments are ok or not as per the requirement of the
Buyer.
■ Unusually the Fit sample is made in alternative Fabric & accessories & it is made,
which ever comes at the middle of the export order sizes.
■ For example: If the export order sizes are, S, M&L, the Fit Sample will be in M size.
Size Set Sample
■ Size set sample contains all the size of the export order contains sizes small,
medium, large size.
■ Then the size set is sample will contain all the size, the sample S are made by
grading the M size sample.
■ Alternative fabric & accessories can make this Sample.
Pre-Production Sampling
■ Original fabric & Accessories make PP Sample, and this sample is made just
before the Bulk production.
■ This sample represents the original garment to be made in Bulk production.
■ The buyer checks the PP samples & after the Buyer gives approval on PP
sample, and then only the manufacture goes for bulk production of the export
order.
■ PP sample should include all the colors of the style.
Production and Shipment Sample
■ Production Sample is taken from production unit, by the bulk production is
continuing, production sample represents the original production pieces to be
exported to Buyer.
■ Usually the exporter send production sample to Buyer once only, during the
Bulk production or as buyer policy.
■ Buyer can define production sampling on a certain percentage complete of
total production.
 This Sample the manufacture keeps with them, covering all sizes & colors of the
style of garments they exported.
 It is for the reference pieces, just to keep record for future reference.
Approvals by buyer
■ Sample approval While fabric and trim ordering is happening, simultaneously the
sample approval procedure is also underway. The moment a style is selected it goes to
the tech department for fitting. Here models wear the samples and they are evaluated in
terms of fit, construction, measurement.
■ PP Sample Once the fit sample is approved the factory makes a PP (Pre-production)
sample. This sample is sent out the buyer for final approval and once approved becomes
the final sample on the basis of which entire production is made and audited. This is the
most important sample and one should take care that everything on this sample is
correct as this then becomes the standard.
■ Pre-Production meeting In this meeting everybody concerned with the style sits together
to make sure that everybody is on the same page and understands the product. Hence,
this meeting has the merchandiser, production in-charge, cutting, finishing, fabric in-
charge, line supervisor, pattern master, sample master etc.
■ Pilot run Factory cuts 100-200 garments based on the order quantity. The pilot run is
done on the assembly line and is aimed at ensuring that the operators of the assemble
line understand the required quality levels.
Final Audit
■ This is the last checkpoint before shipment.

■ All aspects (packing, packaging, measurement, construction & visuals) are
evaluated.
■ Once the garments adhere to the required quality standards in all the parameters
the shipment is passed and then the shipment is moved to the logistic team.
■ Now the merchandiser interacts with the logistic department, takes the shipment
schedule and sends the same to the customer.
Merchandising Season
■ The overall operation of a company has fixed a cycle which is dictated by the unchanging
sequence and durations that is called seasons.
■ For clothing manufacturers, this means that certain deadlines have to be met if
merchandise is to reach retailers at the right time to meet the seasonal demands of the
general public.
■ For many years, most of the clothing industry worked on three-phase year which covered
four seasons as follows:
 Phase-1: Spring merchandise.
 Phase-2: Summer merchandise.
 Phase-3: Combined Autumn & Winter merchandise
■ Some buyer follow more then usual season like BACK TO SCHOOL etc.
Inspections by Buyer
■ Buyer Name: H & M

■ Quantity: 150000
Order Wash Finishing 1st Final

Sewing First Deliver Second
placement complete complete inspection inspection
running Deliver
date
27th June
24th April 5-6th June 8-9th June 10-11th 13th June
4th April 13th June 70,000pcs
June
80,000pcs
Shipment
There are three types of shipment process for garments.
■ Sea by Sea: Garments will go by sea from loading country to destination country.
■ Sea/ Air: From loading country garments will be go till Singapore or port Kelang (As
Singapore and port Kelang is the transit point) by sea & will go to last distention by Air.
■ Air: By Air: Garments will go by air from loading country to destination country
■ Example:
First Deliver
Sea +Sea/Air (Sun- Monday): Must handover goods to Forwarder within Monday night.
Air ( Sun – Thursday): Must handover goods to Air port with in Sunday night 12pm.
Second Deliver
Sea (Thus +Wed):- Must handover goods to Forwarder within Wednesday night 12 Pm.
If 2nd cut off will be Sea/Air:- Inspection will be done at (Sun-Mon)

Tech Pack
Benefits of a detailed Tech Pack

■ Integrates all information that a manufacturer needs to produce your garment
■ Ensures manufacturer and apparel brand are on the same page
■ Leads to more accuracy and fewer rejections
■ Saves Time and Money
■ Protects against misinterpretation on style detailing
■ Expressively improves efficiency and productivity
■ Works as a de-facto contract between manufacturer and the client
What Constitutes an Clothing Tech Pack
■ Rendered Illustration - Flat Sketch ( Front View - Back View )
■ Color Combo - Various Color Options of the Garments ( As per Client Need)
■ Stitching & Construction Detailing ( Both Front and Back )
■ Graphic / Print Detailing Including Pantone Color ( Style Dependent)
■ Embroidery / Appliqué / Other Embellishment Detailing
■ Washing Detailing ( Wash Care and Other Washing - Ironing and Care
Instructions)
■ Trims & Packaging Detailing( As per Client Requirement)
■ Branding Details
■ Graphical Measurement Details with Spec-Sheet Pointers
■ Measurement Spec Sheet and Size Gradation ( Size Gradation as per
Client Requirement)

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SAMPLING AND

■ It gives a preview of what the product would look like.

■ It provides the means of making alternations before

 Proto Sample  Photo Sample.

 Fit Sample.  Pre Production Sample.

 Size set Sample.  Production sample.

 Salesman Sample.  Shipment Sample.

■ Proto sample is the initial sample made by the manufacturer as per as

■ This is the last checkpoint before shipment.

■ Buyer Name: H & M

Order Wash Finishing 1st Final

If 2nd cut off will be Sea/Air:- Inspection will be done at (Sun-Mon)

Benefits of a detailed Tech Pack

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