WHO ARE QUALIFIED FOR THE GRANT OF BOE:

In accordance with Civil Service Commission (CSC) Resolution No. 1200865, promulgated on June
14, 2012 and circularized through CSC Memorandum Circular No. 13, s. 2012 dated August 2, 2012,
the BOE shall be granted effective August 1, 2012 to the following Barangay Officials based strictly
on completion of term of office:

 Elective Barangay Officials: Punong Barangay/Barangay Captain, regular Sangguniang

 Appointive Barangay Officials: Barangay Treasurers, and Barangay Secretaries who were
appointed by the duly elected Punong Barangay.
Completion of term of office shall be defined, as follows:

1. For elected barangay officials – shall refer to the term of office as specified by the prevailing law
on term of office of elected barangay officials; and

2. For appointive barangay officials – shall refer to the continuous number of years of satisfactory
service rendered from the time of appointment, which must correspond to the number of years
covering the term of office of the appointing Punong Barangay and may include services rendered
under previous appointment.

APPROPRIATENESS OF BOE

The BOE shall be considered appropriate for appointment to first level positions in the career
service, except positions covered by board laws and/or those that require other special eligibilities as
determined by the Commission, or those that require licenses such as those positions listed under
Category IV of CSC MC No. 11, s. 1996, as amended. (Provided under Item No. 11, Part V of CSC
MC No. 12, s. 2003 re: Revised Policies on Qualification Standards)

DATE OF EFFECTIVITY OF BOE

The date of effectivity of the BOE shall be the date of approval of an application by the CSC
Regional Office (RO) concerned.

PERIOD OF FILING OF APPLICATION FOR BOE

a. Filing of application for the grant of BOE for elective and appointive barangay officials who have
completed their term of office before August 1, 2012 shall be within two (2) years from the said date,
or until August 1, 2014.

b. Filing of application for the grant of BOE for elective and appointive barangay officials who
complete their term of office on or after August 1, 2012 shall be continuous.

DOCUMENTARY REQUIREMENTS

General Documentary Requirements

1. Properly accomplished Application Form (BOE Form 101-E Revised February 2017);

2. Three (3) pieces of identical I.D. pictures taken within the last three (3) months prior to filing of
application with specifications, as follows:
a. Passport size (4.5 cm x 3.5 cm)

b. Printed on quality photo paper;

c. In white background;

d. In standard close-up shot (from shoulder level up with the head and face occupying at least 80%
of the picture and with the name tag positioned at approximately 1” below the chin);

e. In bare face (without eye glasses/colored contact lens, or any accessory that may cover facial
features; facial features not computer-enhanced);

f. Showing left and right ears; and

g. With full name tag:

- The name tag must legibly show the applicant’s signature over complete printed name in the format
First Name-Middle Initial-Last Name-Extension Name (if any); and

- The name tag should not be computerized, meaning, the applicant should have his/her picture
taken while holding his/her written name tag.

Illustration:

In detail:

Passport size
 

3. Original and photocopy of any of the following I.D. cards, which must be valid (not expired) upon
filing of application, and bears the applicant’s complete name, picture and signature, and the issuing
officer’s name and signature:

a. Current Office/Company I.D.

b. School I.D (must be duly validated for the current school year)

c. GSIS UMID

d. SSS I.D.

e. Passport (with signature of the applicant)

f. Driver’s License

g. PRC License

h. BIR/TIN I.D. (ATM type/laminated card with picture type)

i. Police Clearance (with picture)

j. Voter’s I.D.

k. PhilHealth I.D. (ATM type)

l. Postal I.D.

m. Barangay I.D.

Note: Any other I.D. card NOT included in the above list shall NOT be accepted. Alumni,
association, membership, and health I.D.s, including ATM cards, shall NOT be accepted.
4. Original and photocopy of Birth Certificate of the applicant authenticated/issued by the National
Statistics Office (NSO);

Note: In case where the NSO-issued Birth Certificate is not legible, or the NSO has duly issued a
Negative Certification of Birth (NSO CRS Form No. 1) printed in NSO security form, the applicant
shall, in addition, be required to submit the original and photocopy of his/her Birth Certificate that is
authenticated/issued by the Local Civil Registrar (LCR).

5. For female married applicants, original and photocopy of Marriage Certificate authenticated/issued
by the NSO;

Note: In case where the NSO-issued Marriage Certificate is not legible, the applicant shall, in
addition, be required to submit the original and photocopy of his/her Marriage Certificate that is
authenticated/issued by the Local Civil Registrar (LCR).

6. Certification executed by the applicant that he/she has no pending administrative and/or criminal
case before any court/authorized body, and that he/she has never been found guilty/convicted of any
administrative offense and/or crime, using the prescribed CSC SPEL Form 1, April 2012; and

7. If filing of the application is through a representative:

a. Authorization letter executed by the applicant; and

b. Original and photocopy of at least one (1) valid I.D. card of the representative as listed under Item
no. 3 hereof.

Specific Documentary Requirements:

1. Certification from authorized DILG official at the municipal, city, provincial, or regional level of the
services rendered by the barangay official, using the prescribed forms, as follows:

CSC-ERPO BOE Form 1(a), June 2017 – for elective barangay officials; or

CSC-ERPO BOE Form 1(b), April 2012 – for appointive barangay officials;

2. Certification from the Barangay Chairman on the services rendered by the barangay official;

3. Duly signed oath-taking certificate or other proofs of having been duly elected or appointed, such
as election returns and appointment paper;

4. Notarized Affidavit stating that the barangay official was not employed in the government during
his/her term of office in the barangay (for elected barangay officials), or service requirement (for
appointed barangay officials), and that he/she did not receive any form of salary/compensation,
except honorarium for holding a position in an ex-officio capacity, during his/her term of office or
service requirement;

5. For appointive barangay officials (Barangay Secretary & Barangay Treasurer) only, notarized
Affidavit stating that the appointive barangay official is not related up to the 4th degree of
consanguinity, or of affinity, to the appointing Punong Barangay;

6. Original/Authenticated and dry-sealed Master List of Elected/Appointed Barangay Officials issued

WHERE TO FILE APPLICATIONS FOR BOE

A. Properly accomplished BOE Form 101-E Revised February 2017, together with the pictures and
other documentary requirements, must be submitted to the CSC RO/FO having jurisdiction over the
Barangay where an applicant has rendered services.

MODES OF FILING OF APPLICATION FOR BOE

A. By the Applicant in Person;

This mode of filing an application involves the applicant himself/herself going to the CSC RO/FO
concerned to personally submit his/her application and documentary requirements. This is the most
recommended mode of application filing, as this will allow interview of the applicant as to his/her
qualifications and other circumstances relevant to his/her application for eligibility grant.

B. Through Representative;

This mode involves a representative of the applicant going to the CSC RO/FO concerned to submit
the application and documentary requirements.

Filing of application through a representative shall require the submission of the following additional
documents:

- Authorization Letter executed by the applicant; and

- Original and photocopy of at least one (1) valid I.D. card of the representative.

Note:  While filing of application may be coursed through a representative, the applicant shall be
required to appear personally before the CSC for the proper issuance and acceptance of the
Certificate of Eligibility, should the application be approved. Representative/s shall not be allowed to
receive the Certificate of Eligibility on behalf of the applicant-grantee.

C. Through Conduit CSC RO/FO; and

This mode involves applicants who have moved to or are presently based in another region that is
far-off from the authorized CSC RO having jurisdiction over their cases.

In this instance, an applicant concerned, or his/her representative, may file the application to the
CSC RO/FO nearest the applicant’s present place of residence or work. Said CSC RO/FO shall act
as conduit between the applicant and the authorized CSC RO in facilitating acceptance of the
application, and release of the corresponding Certificate of Eligibility (COE) should the application for
eligibility grant be approved.

This mode of application filing takes time, considering that communications between the conduit
CSC RO/FO and the authorized CSC RO are dispatched at least via registered mail.

D. Through Mail
This mode involves the applicant sending his/her application and documentary requirements
(including originals) to the CSC RO concerned through either registered mail, or courier. This mode
takes time in view of anticipated exchange of communications.

Delays and lost of documents through the negligence of the courier is beyond the control of the CSC
Regional Office concerned.

SCHEDULE OF FEES

The schedule of fees for the grant of BOE, which covers two (2) stages, is, as follows:

Stages of the Grant Title of Fee Amount of Fee When to be Paid

Stage 1:
Evaluation Fee Php200.00 Upon filing of application
Evaluation of Application

Stage 2:
Processing of Certificate of Processing Fee Php300.00 Only upon approval of application
Eligibility

Applications filed at the CSC Field Office shall be charged only the Evaluation Fee considering that
the applications will be forwarded to the CSC Regional Office for review and final evaluation, and
processing of Certificate of Eligibility.

Applications filed through Conduit CSC Regional/Field Office or through Mail (registered mail, or