GUIDELINE FOR

INDUSTRIAL TRAINING REPORT

(MGT666 & HRM666)

**Effective from Semester March 2021

 MGT666/HRM666_REPORT GUIDELINE_MAR21

1 INTRODUCTION
This guide is created to assist students in creating a thorough internship reflection journal that
requires them to learn about the company and industry where they had their industrial training.
The student profile, company profile, training reflection, company SWOT analysis, discussion,
and recommendation are the main points of this report.

Students are required to observe the organization's Strength, Weakness, Opportunity, and
Threat (SWOT) by incorporating the PESTEL analysis framework elements that relates to the
organization. PESTEL stands for political, economy, social, technology, legal, and environmental.
Besides PESTEL, students may look at other areas in the organization that are prone to
issues/problems.

What is the significance of SWOT and PESTEL analysis? These are two of the most used basic
analysis and monitoring tools for studying an organization's macro-environment. They are often
used together to provide a picture of a situation and its associated internal and external factors.

To prepare this report, students can apply various business and management knowledge that
they have learned throughout study years such as strategic management, human resource,
organizational behaviour, marketing, economics, finance, and operation management. Students
also can practice their skills in observing, analysing, critical thinking, and problem solving using
practical and creative methods. Producing a typical report in appealing and pleasing to read
overall look – would also test students' creativity and digital skills.

2 IMPORTANT NOTES
 ALL students enrolling MGT666/HRM666 are obligated to follow this report guideline.
 ALL lecturers who advise these courses are also required to follow this report guideline.
 PRIMARY DATA COLLECTION IS STRICTLY PROHIBITED. There will be no survey distributions
or interviews. This report is structured in a way that no primary data is required.
 Students in Finance, Islamic Banking, Economics, and Insurance may use secondary data to
complete this report. Please consult and work closely with your advisor for additional
guidelines.

3 CONTENT OF REPORT

• Cover Page
Part 1: Preliminary • Executive Summary
Pages • Table of Content
• Acknowledgement
Part 2: Student’s
• Updated Resume
Profile

Page | 2
 MGT666/HRM666_REPORT GUIDELINE_MAR21

• Name, Location, Background

Part 3: Company's • Vision, Mission, Objective, Goal
Profile • Organizational Structure
• Products or Services
• Duration: specific date, working day and time.
• Details: department, roles, responsibilities, assignments,
Part 4: Training’s
tasks.
Reflection
• Gains: Intrinsic & Extrinsic benefits such as allowance,
compensation, experiences, knowledge, skills, etc.
Based on your observation and experience at the workplace,
illustrate a SWOT Analysis diagram that summarize the host
organization’s Strength, Weakness, Threat, and Opportunity. Please
identify two (2) observations for each SWOT element. Refer
Appendix 1 for examples of SWOT analysis diagram. You may also
illustrate it based on your creativity.

The SWOT analysis recommend reviewing into political, economy,

social, technology, environmental and legal (PESTEL) aspect related
to the organization. Refer to Appendix 2 and Appendix 3 to better
understand PESTEL and how it can be used to help you identify the
SWOT.

However, students are not restricted to PESTEL only. You may also
look at other areas that are prone to issues/problems, for examples:

Part 5: SWOT Analysis Human Resources: training & development, performance

management, talent retention.

Marketing & Communication: marketing trends, brand image,

adapting to innovation and technology.

Event Management: risk and crisis management, virtual event,

budgeting & sponsorship.

Economics: demand and supply, effect of Covid 19.

Office Management: office procedures & policies, adapting to

technology.

And any other areas/issues observed in the organization.

Page | 3
 MGT666/HRM666_REPORT GUIDELINE_MAR21

For each SWOT observed and stated in the diagram, discuss the
following:
• Strength
o Explain and elaborate the strength.
o How do you observe this in the company? How does it
impact the business?
o Recommend how can the organization sustain or expand
this strength?

• Weakness
Part 6: Discussion &
o Explain and elaborate the weakness.
Recommendation
o How do you observe this in the company? How does it
impact the business?
**Recommendations
o Recommend what the organization need to do to
should be relevant,
overcome this weakness or lessen it impacts?
appropriate, and
innovative.
• Opportunity
o Explain and elaborate the opportunity.
** Support the
o How do you observe this in the company? How does it
recommendations with
impact the business?
at least six (6) recent
o Recommend how can the organization take advantage of
academic citations
this opportunity? What potential outcome can the
from no later than the
company gain?
last five years.
• Threat
o Explain and elaborate the threat.
o How do you observe this in the company? How does it
impact the business?
o Recommend what can the company do to deal with this
threat? Should they avoid it? How can they lessen the
impact? Or should they retain it and accept full
responsibility? Or can they eliminate the threat by
transferring it to a third party?
Part 7: Conclusion Summarize the essence of the report.
Provide at least 10 recent academic citations. The citation MUST be
Part 8: References
five years recent. List of references using APA Style.
Evidence of the student's involvement and contribution during the
training, which may include photographs, certificates, a sample of
Part 9: Appendices the student's work, office practices, website and social media
screenshots, and any other non-private and non-confidential
material.

Page | 4
 MGT666/HRM666_REPORT GUIDELINE_MAR21

4 GENERAL FORMATTING
 Overall Look: use your creativity and digital skills to produce a typical professional report
that is visually appealing and pleasant to read.
 Cover Page: include name, student id, program, host organization, and faculty’s logo.
 Table of Content & Labelling: appropriately label all pages, figures, table, and appendices
include in the report.
 Font Formatting: use appropriate font type and size (11-12). You can be creative but make
sure it is easy to read & professionally presentable too.
 Paragraph Formatting: pay attention to text alignment, line spacing, indents, bullets,
numbering, borders, and other paragraph enhancements features. Make sure formatting is
consistent throughout the document.
 Page Formatting: A4 size, vertical, page number, header & footer (optional).
 Number of Pages: Minimum 20, excluding preliminary pages, references, and appendices.

5 PLAGIARISM TEST
 PLAGIARISM TEST IS COMPULSORY.
 Only reports with less than 30% similarity would be accepted by the advisor.
 If the similarity is greater than 30%, students must revise and resubmit the report within
one week.
 Please submit the Turn-It-In Similarity Report together with the main report.

6 SUBMISSION
 A complete submission must include:
• The main report.
• Turn-It-In similarity report.
• Internship logbook.
 Submit them through the medium agreed by students and advisors.

7 PRESENTATION
 Towards the end of the industrial training period, you will be required to present this
report to your faculty advisor.
 Presentation duration is 15-20 minutes including Q&A.
 Use creative methods to deliver your presentation, infographic is highly recommended.

Sources:
https://www.business-to-you.com/scanning-the-environment-pestel-analysis/
https://www.ukessays.com/guides/marketing/swot-analysis-9620.php
https://www.rhythmsystems.com/blog/4-steps-to-swot-a-pandemic
https://corporatefinanceinstitute.com/resources/knowledge/strategy/swot-analysis/
https://www.mindtools.com/pages/article/newTMC_05.htm

Page | 5
 MGT666/HRM666_REPORT GUIDELINE_MAR21

Appendix 1: Example of SWOT Analysis Diagram

Page | 6
 MGT666/HRM666_REPORT GUIDELINE_MAR21

Appendix 2: PESTEL Analysis Framework

Page | 7
 MGT666/HRM666_REPORT GUIDELINE_MAR21

Appendix 3: How SWOT-PESTEL related and used together.

END OF GUIDELINE

Page | 8
 MGT666/HRM666_REPORT GUIDELINE_MAR21

SAMPLE OF REPORT
• This is a sample of how the report is expected to look like visually
(but not restricted to this only).

• Students can use images, illustrations, tables, colors, and creative

fonts to deliver the report effectively.

• Please be mindful that this is still a profesional report, but you are
free to make it visually appealing and pleasant to read.

• Advisors are most welcome to give suggestions and improvements

(look & content) that deemed necessary and will add value to the
the report.

Page | 9
INDUSTRIAL TRAINING REPORT Company’s Logo
AT XYZ SDN. BHD.
1 March – 13 August 2021

Name | Student ID | Program

EXECUTIVE SUMMARY
An executive summary may start with 1 impactful sentence that welcome and entice reader
to read your next sentence, for example “My memorable and enlightening 6-month industrial
training began here at Enigma Event Sdn. Bhd.” Executive summary is for you to present the
contents of your multi-pages report in one page of one-paragraph. Include all important
points that you want readers to pick up even though they did not get the opportunity to read
the whole report. In the case of this Industrial Training Report, you might want to summarize
your profile, company’s profile, your training experience, the SWOT analysis, discussion,
recommendations, and the conclusion.

2
TABLE OF CONTENT

EXECUTIVE SUMMARY ............................................................................................................................ 2

TABLE OF CONTENTS............................................................................................................................... 3
ACKNOWLEDGEMENT ............................................................................................................................. 4
STUDENT’S PROFILE ................................................................................................................................ 5
COMPANY’S PROFILE .............................................................................................................................. 6
TRAINING’S REFLECTION ......................................................................................................................... 7
SWOT ANALYSIS ...................................................................................................................................... 8
DISCUSSION AND RECOMMENDATION .................................................................................................. 9
CONCLUSION......................................................................................................................................... 10
REFERENCES .......................................................................................................................................... 11
APPENDICES .......................................................................................................................................... 12

3
ACKNOWLEDGEMENT
Address your warmth thought and thanks to all those who have helped you to complete your
industrial training journey. Give a careful thought about who should be acknowledge and in
what order. It is common to acknowledge you host organization, the supervisor, faculty
advisor, colleagues, family, friends, lecturers, a group or an individual. However, please be
mindful and avoid a too personal relationship title such as boyfriend, girlfriend, fiancé,
husband, wife since this report is produce for an official purpose with professionalism
expected.

4
STUDENT’S PROFILE
Please include your updated resume with current information.

5
COMPANY’S PROFILE
Describe the company that you work for during internship. You may discuss things like:
1. Company’s name, logo, location, operation hour
2. Vision, mission, objective, goals
3. Background of establishment
4. Organizational structure
5. Product/services offered.

6
TRAINING’S REFLECTION
Write about your industrial training experience. You may include:
1. Duration.
2. Specific department/s you have been assigned to.
3. Roles, responsibilities, task, and assignment given to you. Examples:
• Daily office administration work such as handling phone calls, responding to emails,
preparing documents (correspondence, minutes of meeting, invoice, presentations),
coordinating and managing appointments and meetings, maintaining general office
files, overseeing office facilities maintenance, and other relevant duties when needed.
• Specific specialization task such as creative designing, producing proposal, handling
projects.
4. Benefits that you received and gained. Examples:
• Allowance, claim, accommodation, meal.
• Knowledge and technical skills related to work. Eg: learn new software, learn real
working world of the industry.
• Knowledge and skills related to personal development. Eg: learn being multi-task,
flexible teamwork, punctuality, willingness to take risk and negotiation,
communication, interpersonal, confidence.

7
SWOT ANALYSIS

State two (2) Strengths of the State two (2) Weaknesses of the
company. company.
Weaknesses, like strengths, are
Things that your organization
inherent features of your
does particularly well, or in a organization: your people, resources,
way that distinguishes you systems, and procedures. Think about
from your competitors. what you could improve and should
avoid.

State two (2) Opportunities State two (2) Threats that the
that the company get. company faced.
Anything that can negatively
Opportunities are openings or
affect your business from the
chances for something positive outside, obstacles you face in
to happen. Usually arise from marketing and selling your
situations outside the product/services.
organisation.

8
DISCUSSION AND RECOMMENDATION
Discuss and give recommendation for EACH of the SWOT identified in your SWOT Analysis
diagram. Answer the guide questions given to help you write this part.

Recommendations should be relevant, appropriate, and innovative. Support the

recommendations with at least six (6) recent academic citations from the last five years.

9
CONCLUSION
Summarize the essence of your report. Address the important gist that you get from this industrial
training. You can also share your vision, what do you want to do, and where do you see yourself in the
next five years.

10
REFERENCES
List of references using APA style.

11
APPENDICES
Evidence of the student's involvement and contribution during the training, which may include
photographs, certificates, a sample of the student's work, office practices, website and social media
screenshots, and any other non-private and non-confidential material.

12
 MGT666/HRM666_RUBRIC INTERNSHIP REPORT

RUBRIC FOR INDUSTRIAL TRAINING REPORT

MGT666 & HRM666

Page 1 of 5
 MGT666/HRM666_RUBRIC INTERNSHIP REPORT

RUBRIC INTERNSHIP REPORT (MGT666/HRM666)

Marks POOR FAIR SATISFACTORY GOOD EXCELLENT MARKS

Criteria
Allocated 1 2 3 4 5 OBTAINED

Satisfactory cover Excellent cover M/5 X 5%

No cover page, Poor cover page, Good cover page,
Cover Page page, page,
acknowledgement, acknowledgement, acknowledgement,
-Acknowledgement 5% acknowledgement, acknowledgement,
and table of and table of and table of
-Table of Content and table of and table of
content content content
content content
Executive Poor executive Satisfactory Good executive M/5 X 5%
No exec. summary. Excellent executive
Summary - summary. Written executive summary. summary. Written
5% Less than 100 summary. Written
Not more than 300 abstract 100- 150 Written abstract abstract 200-250
words. abstract 300 words.
words words. 150 to 200 words. words.
Resume poor Resume good M/5 X 5%
Resume poor Resume satisfactorily Resume excellently
presented, no presented has
Student's Profile: presented, lack presented, less presented, has
creativity or clarity creativity or good
-Resume creativity or clarity creativity or clarity creativity or excellent
and are often difficult clarity and are easy to
Presentation and are often difficult and readable clarity and are easy to
to read read
to read Adequate read
-Creativity and Inadequate of Informative and good
5% Lack of information information and More informative and
Clarity information and not organized
and not organized organized excellently organized
-Informative organized The layout of the
The layout of the The layout of the The layout of the
-Not more than 3 The layout of the resume good
resume not organized resume well resume excellently
pages resume not organized organized. 1 to 3
well. More than 3 organized. 1 to 3 organized. 1 to 3
well. More than 3 pages.
pages. pages. pages.
pages.

Page 2 of 5
 MGT666/HRM666_RUBRIC INTERNSHIP REPORT

Marks POOR FAIR SATISFACTORY GOOD EXCELLENT

Criteria Marks
Allocated 1 2 3 4 5
Company's Profile: M/10 X 10%
-Mission Poorly presented. Satisfactorily Excellently
Fairly presented. Good presented
-Vision Many key presented. fairly presented. Key
10% Few key elements and highlighting
-Organizational/ elements not highlight key elements skillfully
highlighted. key elements.
Department Chart highlighted. elements. highlighted.
-Product/service
Training's Reflection: M/10 X 10%
-Reflection of Poorly presented. Satisfactorily Excellently
Fairly presented. Good presented
responsibilities at Many key presented. Fairly presented. Key
10% Few key elements and highlighting
work. elements not highlight key elements skillfully
highlighted. key elements.
-Reflections of highlighted. elements. highlighted.
working experience
Satisfactorily Excellently M/10 X 10%
SWOT Analysis:
Poorly identified 1- Fairly identified 3-4 identified 5-6 Good identified 7-8 identified more
- A diagram
2 relevant relevant relevant relevant than 8 relevant
(infographic) of SWOT
observations. Poor observations. Fairly observations. observations. observations.
analysis - 10%
presentation of presentation of Satisfactorily Good presentation Excellently
Infographic
infographic and no infographic and presentation of of infographic and presentation of
presentation -
creativity. lack of creativity. infographic and creative. infographic and
Creativity
has creativity. creative.

Page 3 of 5
 MGT666/HRM666_RUBRIC INTERNSHIP REPORT

Marks POOR FAIR SATISFACTORY GOOD EXCELLENT

Criteria Marks
Allocated 1 2 3 4 5
Discussion: M/15 X 15%
Clearly explain the Satisfactorily Excellently
Poorly explained Fairly explained Well explained and
findings of SWOT explained and explained and
and discussed. Many and discussed. Few discussed. Good in
analysis; and make 15% discussed. Fairly discussed. Key
key elements not key elements highlighting key
relevant and highlight key elements skillfully
highlighted. highlighted. elements.
appropriate elements. highlighted.
discussion.
Fairly M/10 X 10%
Poor Satisfactory Good Excellent
recommendation.
Recommendation: recommendation. recommendation. recommendation. recommendation.
Few are not
Relevant, appropriate 10% Not related, Fairly related, Highly related, Strongly related,
related,
and innovative appropriate and appropriate and appropriate and appropriate and
appropriate and
innovative. innovative. innovative. innovative.
innovative.
Academic Citation: M/10 X 10%
Provide at least 10
recent academic 1 to 2 relevant 3 to 4 appropriate 4 to 5 relevant 5 to 10 relevant
10% No academic citation.
citations. The citation academic citation. academic citation. academic citation. academic citation.
MUST be five years
recent.
Unclearly written Fairly written of Satisfactory written Good written of Excellent written M/5 X 5%
Conclusions 5% conclusion on the conclusion and of conclusion and conclusion and of conclusion and
report. relevant. relevant. relevant. relevant.

Page 4 of 5
 MGT666/HRM666_RUBRIC INTERNSHIP REPORT

Marks POOR FAIR SATISFACTORY GOOD EXCELLENT

Criteria Marks
Allocated 1 2 3 4 5
Satisfactorily High satisfactorily Excellently M/5 X 5%
Poorly related & Fairly related &
Appendices 5% related & related & related &
inappropriate. appropriate.
appropriate. appropriate. appropriate.
The report is M/10 X 10%
Report poorly Report
Formatting: Report fairly The report is good excellent
organized, no satisfactorily
-Report Organization organized, lack of organized, creative, organized,
creativity, organized, creative,
-Creativity creativity, consistent creative,
inconsistent consistent
-Consistency 10% inconsistent formatting and consistent
formatting and formatting and
-Spelling and Grammar formatting and few fewer grammatical formatting and
many grammatical fewer grammatical
-Numbering and paging grammatical errors. errors. The page no grammatical
errors. Page less errors. Page less
(min. page of 20 pages) Page less than 15. more than 20. errors. The page
than 10. than 20.
more than 20.
TOTAL 100 /100

Page 5 of 5