Timecheck

Iris Management Application

User manual
Version 1.0.0
 User Manual

Table of contents

Introduction ............................................................................................................... 3
Overview ............................................................................................................... 3
Getting Started ........................................................................................................... 4
System requirements .............................................................................................. 4
Implementing Timecheck Server.............................................................................. 5
How to install..................................................................................................... 5
Configure Timecheck Server................................................................................ 8
Implementing Timecheck Client ............................................................................. 11
How to install................................................................................................... 11
Employee Management ............................................................................................... 3
How to register an Employee ................................................................................ 13
Adding a Category ................................................................................................ 14
Adding a Designation ............................................................................................ 15
Organization Management......................................................................................... 16
Adding a Company ............................................................................................... 16
Adding a Location ................................................................................................. 16
Adding a Department............................................................................................ 17
Adding a Sub department ..................................................................................... 18
Device Management ................................................................................................. 18
Terminal Master ................................................................................................... 18
How to Transfer user? .......................................................................................... 18

Settings ................................................................................................................... 20
Setting up Role .................................................................................................... 21
Adding a User ...................................................................................................... 22
Report ..................................................................................................................... 22
Dashboard ........................................................................................................... 22

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Introduction

Overview

Timecheck is an application used for CMITech EF45 based readers along with basic
employee management.

Some features are -

 Iris enrollment.

 Iris template transfer.

 Real time dashboard.

 Device grouping.

 Employee management.

 Iris device setting transfer.

BioLog comes with 3 variants:-

 Lite version.

 Standard.

 Professional.

Feature Lite Standard Professional

Report No Yes (4 reports) Yes (8 reports)

Shift No No Yes

Function key No No Yes

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Getting Started

System Requirements

Software

Operating Windows® 7 (SP1) or latest.

System

.NET 4.6 or latest

Framework

2008 R2 Standard or Enterprise onwards (note: SQL Server Express edition has a limitation
SQL Server of 1GB memory)

Hardware

CPU 64-bit Intel® or AMD® multi-core processor

RAM 4 GB of RAM (8GB recommended)

Disk Space 20 GB of free disk space for install

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Implementing BioLog Server

How to install

1. Click on the setup icon to start install BioLog server.

2. Welcome screen of BioLog Classic server setup wizard will open up and click Next.

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3. Choose the installation folder on your PC and click Next.

4. Confirm the installation and click Next to start the installation.

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5. Now the installation is complete and closes the wizard.

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Configure BioLog Server

1. Click on BioLog server icon to start configuration wizard.

2. If your PC already has an SQL server instance, click on Use Existing SQL Server button
to configure the server or click on Download SQL Server button to download the latest
version of SQL Server and install it.

3. Enter all the SQL Server connection information shown below and click on Test
Connectivity to check whether the connection passed or not. If test is passed, click on
Save Settings button to save configuration settings and click Next (->). Otherwise
recheck the configuration information.

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4. Provide all the licensing information and click on Activate License and click Next (->).

5. If you want to update the license click on Update License button and click Next (->).

6. Click on Discover IRIS reader to discover all iris devices connected and select the
devices to register and click on Register button to save Iris devices and click Next(->).

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 Enable Iris: If you are planning to use Iris devices enable it.
 Auto Transfer: It synchronizes the users in all the connected Iris devices.
 Delete IRIS Logs: Logs are omitted if the numbers of logs exceeds the device log
capacity. This option solves this problem by free up the memory after fetching a
numbers of logs from devices.

7. Finally click the Install button to install the service and click on Start button to start the
service.

 Install: To install BioLog Service.

 Uninstall: To Uninstall existing BioLog Service.
 Start: Starts the BioLog service.
 Stop: Stops the BioLog Service.
 Refresh: Refresh current status of the service.

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Implementing BioLog Client

How to install

1. Click on the setup icon to start install BioLog client.

2. Select the installation folder and click Next.

3. Confirm the installation and click Next to begin the installation.

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4. Now the installation is complete and closes the wizard.

Employee Management

How to register an employee

Enrollment of an employee can be done through two ways. Either by using the application
(BioLog client) or by the device.

By using the application follow the below instructions.

1. From Home window click on Employee management -> Employee and click (+) icon to
add an employee.

2. Fill out all the information shown below.

Once all filled click Save button.

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Iris Enrollment
 Select the employee from grid.
 Select the iris tab.
 Select the iris device from the dropdown list and click on Enroll Now button to start
enrollment.

From here you can transfer iris information to selected device and also possible to delete iris
information from the selected device.

Note: Here the minimum threshold is 60.That means if the enrolled eye quality is less than
60, then you need to enroll once again to meet the quality criteria.

Card issuing
Here you can issue, block or unblock card of an employee.
 Select the employee from grid.
 Select the card information tab.
 Click on Block button to block the card.
 Click on Unblock button to unblock the card.
 Click on Read button to read HID card.

 Enrollment Device: Device for enrollment.

 CSN: Card number.
 FC: FCode.
 Start Date: Card valid from.
 Expiry: Card valid to.
 Card Status: Present status of the card.

Note: issuing of card is happened upon saving an employee from card information tab.

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Here Transfer Users To Device button is used to transfer all the users from system to
Biostation1, Biostation2 as well as EF-45 Iris devices. And Terminate button is used to
terminate a user from Biostation1, Biostation2 as well as EF-45 Iris devices. A terminated
user will not have access from all the devices.

Adding a Category

To add a category follow the below instructions

1. From Home window click on Organisation Management -> Category and click (+)
icon to add category.

2. Enter the category details shown below and click on Save button at the bottom to add a
category.

3. All the categories which are added in the system are shown in the grid.

Adding a Designation

To add a designation follow the below instructions

1. From Home window click on Employee Management -> designation and click (+) icon
to add designation.

2. Enter the designation details shown below and click on Save button at the bottom to add
a designation.

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3. All the categories which are added in the system are shown in the grid.

Organization Management

Adding a Company

To add a company follow the below instructions

1. From Home window click on Organization -> Company and click (+) icon to add
company.

2. Enter the company details shown below and click on Save button at the bottom to add a
company.

3. All the companies which are added in the system are shown in the grid.

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Adding a Location

To add a location follow the below instructions

1. From Home window click on Organization -> Location and click (+) icon to add
location.

2. Enter the location details shown below and click on Save button at the bottom to add a
location.

3. All the locations which are added in the system are shown in the grid.

Adding a Department

To add a department follow the below instructions

1. From Home window click on Organization -> Department and click (+) icon to add
department.

2. Enter the department details shown below and click on Save button at the bottom to add
a department.

3. All the departments which are added in the system are shown in the grid.

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Adding a Sub department

To add a sub department follow the below instructions

1. From Home window click on Organization -> Department and click (+) icon to add
department.

2. Enter the sub department details shown below and click on Save button at the bottom to
add a sub department.

3. All the sub departments which are added in the system are shown in the grid.

Device Management

How to add a Terminal Group

To add terminal groups follow the below steps:

1. From Home window click on Device Management -> Terminals and click Add Group
button to add a terminal group.

2. Enter the group information shown below and click on Save button at the bottom to add a
terminal group.

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 Group Code: Code for the group.

 Group Name: Name for the group.
 Description: Description for the group.

How to add a Terminal

To add terminal follow the below steps:

1. From Home window click on Device Management -> Terminals and click Add
Terminal button to add a terminal.

2. Enter the terminal information shown below and click on Save button at the bottom to
add a terminal.

 Reader Id: Id for the reader.

 Device Name: Name for the Terminal.
 Free Scan Device: Whether the terminal is free scan or not.
 Enable: Whether the terminal is enable or not.
 Device Model: Model for the Terminal (Biostation1, Biostation2 or EF45 Iris).
 Device Group: Group for the terminal. If there are no groups, the terminal is in the

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Default group. It is also possible to change the terminal group from one to another.
 Device Type: Type of the terminal.
 IP: IP address of the Terminal.

How to Transfer user?

Here a user or a set of users can be transferred from one device to system or vice-versa. And
it also possible to transfer users from system to device or device groups.
Each user in the device and system are indicated by +/- symbol. (+) symbol in the device
users indicates that these users are not in the system or their templates are different in the
system.
(+) symbol in the system users indicates that these users are not in the device or its template
are different in the device. (-) symbol indicates the user is same in both system and device.

To transfer users from device to system,

 Select the device from the device panel which we want to manage.
 Choose the users from the device user’s panel which we want to transfer.
 Click on the right arrow button.

See the picture for more details

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To transfer users from system to device,

 Select the device from the device panel which we want to manage.
 Choose the users from the system user’s panel which we want to transfer.
 Click on the left arrow button.

See the picture for more details

To transfer users from system to another device(s) or device group(s),

 Select the device from the device panel which we want to manage.
 Choose the users from the system users panel which we want to transfer.
 Choose the device(s) or device group(s) from the device tree list.
 Click on the right arrow button.

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See the picture for more details

Setting device configuration

Here you set or configure device configuration. And it also possible to save configured setting
as a template and then you can transfer that template to multiple devices

See below picture:

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Settings

Setting up Role

To setting up role follow the below steps:

1. From Home window click on Settings -> Roles and click (+) icon to add a role.

2. Enter the role information. Select the modules where the role needs privileges and click
on save button at the bottom to add a role.

3. All the roles which are added in the system are shown in the grid.

Importing Employee

To import employees from template follow the below steps:

1. From Home window click on Settings -> Employee Import.

2. Click on Load button to load the template (Sample template can be downloaded by
clicking on Download Template button).

3. Click on Import button to import all the loaded employees in to the system.

To import employees directly from Biostar follow the below steps:

1. From Home window click on Settings -> Employee Import.

2. Click on Import from Biostar button to import all the employees directly from Biostar.

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Note: Only import employees which are not in the system. And the user groups associated
with user will be automatically created.

Adding a User

To add a user follow the below steps:

1. From Home window click on Settings -> Roles and click (+) icon to add a role.

2. Enter the user information shown below click on save button at the bottom to add a user.

3. All the users which are added in the system are shown in the grid.

Report

Dashboard

Dashboard is used to get the rapid analysis of data. All content in the dashboard are real time.

 The below report shows the count of employees who are present, absent, on leave and
employees who are pending in their enrollment in the system.

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 The below report shows the daily attendance of employees. The x axis of the chart shows
the time interval and y axis shows the number of employees. This report is useful for
determining the employees came in the office on current day.

 This report is useful for determining how many devices are in the organization and its
current status (online/offline).

 The below report shows the user logs.

 This report shows the evacuation details. That is, how many employees are present in the
given period of time. It is also possible to generate the report.

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Generating Reports

Generally there 8 reports:

 Time analysis report.

 All swipe report.

 Muster roll report.

 Clock in out report.

 Employee shift detail report.

 Employee attendance report.

 Late in employee detail report.

 Early out employee detail report.

 Overtime report.

 Attendance summary report.

To generate reports follow the below steps:

1. From Home window click on Reports -> Report.

2. Enter the search criteria shown below and click on Search button to generate
the report.

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 Report: Type of report to generate.

 Company: Company name.
 Location: Location name.
 Department: Department name.
 Search Employee: Employee(s).
 Start: Report generate from.

 End: Report generate to.

 Inactive Employees: Whether report should include information about inactive
employees.

Once the report is generated, it can be export to various file formats such as pdf, doc, docx,
xls etc.

Time and Attendance

Shift

Adding a Shift

To add a shift follow the below steps:

1. From Home window click on Shift Management -> Shift and click (+) icon to add a
shift.

2. Enter the shift information shown below and click on Save button at the bottom to
add a shift.

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 Code: Shift code number.

 Name: Shift name.
 Description: Shift description.
 Shift Mode: Whether the shift is a straight, split or open.
 Start Time: Shift starts at.

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 End Time: Shift ends at.

 Break Hour: Break time in a shift.
 Total Work Hour: Total working hours in a shift.
 Grace In: Grace Time for In.
 Grace Out: Grace Time for Out.
 Minimum Work Hour: Minimum working hours in a shift.
 Restrict to Shift Hour: Work time restrict to shift hour.
 Add Before Shift Hour in Work: In before the shift hour will include in the working
time.
 Add Before Shift Hour in OT: In before the shift hour will include in the over time.
 Grace Out: Grace Time for Out.
 Calculate Additional Break:
 Minimum OT: Minimum time for overtime eligibility.
 Maximum OT: Maximum time for overtime eligibility.

3. All the shifts which are added in the system are shown in the grid.

 Straight shift: A shift with single straight shift timing.

Eg: 08:00 to 17:00

 Split shift: A shift with more than one shift timings. No break hour in split shift.

Eg: 08:00 to 12:00, 15:00 to 19:00

 Open shift: A shift with no shift timing. In other words, a person can come at any time. We only
specify the minimum working hour and break hour in this shift.

Adding a Shift Pattern

To add a shift follow the below steps:

1. From Home window click on Shift Management -> Pattern and click (+) icon to add
a shift pattern.

2. Enter the shift pattern information shown below and click on Generate button to
generate shift patterns.

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 Code: Shift pattern code number.

 Name: Shift pattern name.
 No Of Pattern: Number of shift patterns to generate.

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Once it generates the patterns, assign the shift to each patterns and click on Save button
to save the shift pattern.

3. All the shifts which are added in the system are shown in the grid.

Shift View

To view a shift follow the below steps:

1. From Home window click on Shift Management -> Shift View.

2. Create the search criteria by selecting the employee(s) and date range.
And click on the Search button.

Allocating a Shift

To allocate a shift follow the below steps:

1. From Home window click on Shift Management -> Shift Allocation and click (+)
icon to add a shift pattern.

2. Enter the shift allocation information shown below.

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 Shift Mode: It can be either normal shift or a shift pattern.

 Effective From: When should shift start.
 Effective To: When should shift end.

Choose the shift from the shift dropdown and select the off days in a week. Click on
Generate button to generate the shift configuration. Once the shift configuration is
generated, select the Employee Allocation tab to allocate employee(s) to generated shift
configuration.

Leave Management

Adding a Leave Type

To add a leave type follow the below steps:

1. From Home window click on Leave Management -> Leave Type and click (+) icon
to add a leave type.

2. Enter the leave type details shown below and click on Save button at the bottom to
add a leave type.

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 Code: Leave type code.

 Name: Leave type name.
 Description: Leave type description.

3. All the leave types which are added in the system are shown in the grid.

Creating Leave Application

To create a leave application follow the below steps:

1. From Home window click on Leave Management -> Leave Application and click
(+) icon to add a leave application.

2. Select the employee from the grid and enter the leave application details shown below
and click on Add to List button to add application to the list.

 Leave Type: Leave type which created previously.

 From: Leave applicable from.
 To: Leave applicable to.
 Remark: Remark for leave application.

Once the leave application for the user is added to the list click on Save button to submit the
leave application.

3. All the leave application which are added in the system are shown in the grid.

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Holiday Management

Adding holiday

To add a holiday follow the below steps:

1. From Home window click on Holiday Management -> Holiday and click (+) icon to
add a holiday.

2. Enter the holiday details shown below and click on Save button at the bottom to add a
holiday.

 Code: Holiday code.

 Name: Holiday name.
 Description: Holiday description.
 Effective From: Holiday starts from.
 Effective To: Holiday ends to.

3. All the holidays which are added in the system are shown in the grid.

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