Key combinations

Function keys

F1 =Get Help or visit Microsoft Office Online.

F2 =Move text or graphics.
F3 =Insert an AutoText entry (after Microsoft Word displays the entry).
F4 =Repeat the last action.
F5 =Choose the Go To command (Edit menu).
F6 =Go to the next pane or frame.
F7 =Choose the Spelling command (Tools menu).
F8 =Extend a selection.
F9 =Update selected fields.
F10 =Activate the menu bar.
F11 =Go to the next field.
F12 =Choose the Save As command (File menu).

SHIFT+Function key

SHIFT+F1 =Start context-sensitive Help or reveal formatting.

SHIFT+F2 =Copy text.
SHIFT+F3 =Change the case of letters.
SHIFT+F4 =Repeat a Find or Go To action.
SHIFT+F5 =Move to the last change.
SHIFT+F6 =Go to the previous pane or frame.
SHIFT+F7 =Choose the Thesaurus command (Tools menu, Language submenu).
SHIFT+F8 =Shrink a selection.
SHIFT+F9 =Switch between a field code and its result.
SHIFT+F10 =Display a shortcut menu.
SHIFT+F11 =Go to the previous field.
SHIFT+F12 =Choose the Save command (File menu).

CTRL+Function key

CTRL+F2 =Choose the Print Preview command (File menu).

CTRL+F3 =Cut to the Spike.
CTRL+F4 =Close the window.
CTRL+F5 =Restore the document window size (for example, after maximizing it).
CTRL+F6 =Go to the next window.
CTRL+F7 =Choose the Move command (title bar shortcut menu).
CTRL+F8 =Choose the Size command (title bar shortcut menu).
CTRL+F9 =Insert an empty field.
CTRL+F10 =Maximize the document window.
CTRL+F11 =Lock a field.
CTRL+F12 =Choose the Open command (File menu).
 CTRL+SHIFT+Function key

CTRL+SHIFT+F3 =Insert the contents of the Spike.

CTRL+SHIFT+F5 =Edit a bookmark.
CTRL+SHIFT+F6 =Go to the previous window.
CTRL+SHIFT+F7 =Update linked information in a Microsoft Word source document.
CTRL+SHIFT+F8 =Extend a selection or block (then press an arrow key).
CTRL+SHIFT+F9 =Unlink a field.
CTRL+SHIFT+F11 =Unlock a field.
CTRL+SHIFT+F12 =Choose the Print command (File menu).

ALT+Function key

ALT+F1 =Go to the next field.

ALT+F3 =Create an AutoText entry.
ALT+F4 =Quit Microsoft Word.
ALT+F5 =Restore the program window size.
ALT+F6 =Move from an open dialog box back to the document for dialog boxes such as Find and
Replace that support this behavior.
ALT+F7 =Find the next misspelling or grammatical error. The Check spelling as you type check box
must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).
ALT+F8 =Run a macro.
ALT+F9 =Switch between all field codes and their results.
ALT+F10 =Maximize the program window.
ALT+F11 =Display Microsoft Visual Basic code.

ALT+SHIFT+Function key

ALT+SHIFT+F1 =Go to the previous field.

ALT+SHIFT+F2 =Choose the Save command (File menu).
ALT+SHIFT+F9 =Run GOTOBUTTON or MACROBUTTON from the field that displays the field
results.
ALT+SHIFT+F10 =Display the menu or message for a smart tag. If more than one smart tag is
present, switch to the next smart tag and display its menu or message.
ALT+SHIFT+F11 =Start the Microsoft Script Editor.

CTRL+ALT+Function key

CTRL+ALT+F1

1. Ctrl+ end= end of the text

2. Ctrl + home= start of the text
3. Pg Down= next page
4. Pg Up= previous page
5. F1= Shows word help
6. F7= Shows spelling and grammar mistake
7. F8= Selection of all text
8. F10= High light options of tool bar
9. F11= High light bullets
10. F12= Shows saving option
11. Ctrl + C= Copy
12. Ctrl + V= Paste
13. Ctrl+P=Print

ALT+F6 =Move from an open dialog box back to the document for dialog boxes such as Find and
Replace that support this behavior.
TAB =Move to the next option or option group.
SHIFT+TAB =Move to the previous option or option group.
CTRL+TAB=Switch to the next tab in a dialog box.
CTRL+SHIFT+TAB =Switch to the previous tab in a dialog box.
Arrow keys =Move between options in an open drop-down list, or between options in a group of
options.
SPACEBAR=Perform the action assigned to the selected button; check or clear the selected check
box.
First letter of an option in a drop-down list
Open the list if it is closed and move to that option in the list.
ALT+ the letter underlined in an option
Select an option; select or clear a check box.
ALT+DOWN ARROW =pen a selected drop-down list.
ESC =Close a selected drop-down list; cancel a command and close a dialog box.
ENTER =Run the selected command.

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a
folder.

HOME =Move to the beginning of the entry.

END =Move to the end of the entry.
LEFT ARROW or RIGHT ARROW =Move one character to the left or right.
CTRL+LEFT ARROW =Move one word to the left.
CTRL+RIGHT ARROW =Move one word to the right.
SHIFT+LEFT ARROW =Select or unselect one character to the left.
SHIFT+RIGHT ARROW =Select or unselect one character to the right.
CTRL+SHIFT+LEFT ARROW =Select or unselect one word to the left.
CTRL+SHIFT+RIGHT ARROW =Select or unselect one word to the right.
SHIFT+HOME=Select from the insertion point to the beginning of the entry.
SHIFT+END =Select from the insertion point to the end of the entry.

2.1 Access and use menus and toolbars

F10 or ALT =Select the menu bar, or close an open menu and submenu at the same time.
CTRL+TAB or CTRL+SHIFT+TAB =Select a task pane or toolbar after pressing F10 or ALT to
select the menu bar. Pressing the keys repeatedly moves the focus among the open toolbars, menu
bars, and task pane.
TAB or SHIFT+TAB =When a toolbar or menu bar is selected, select the next or previous button or
menu.
ENTER =Open the selected menu, or perform the action for the selected button or command.
SHIFT+F10=Display the shortcut menu for the selected item.
ALT+SPACEBAR =Display the title bar shortcut menu.
DOWN ARROW or UP ARROW =When a menu or submenu is open, select the next or previous
command.
LEFT ARROW or RIGHT ARROW =Select the menu to the left or right. When a submenu is open,
switch between the main menu and the submenu.
HOME or END =Select the first or last command on the menu or submenu.
ESC =Close an open menu. When a submenu is open, close only the submenu.
SHIFT+DOWN ARROW =Open the selected menu.
CTRL+DOWN ARROW =When a shortened menu is open, display the full set of commands.
ALT+CTRL+= (equal sign) Add a toolbar button to a menu. When you type this shortcut key and then
click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click

Bullets on the Formatting toolbar to add the Bullets command to the Format menu.
ALT+CTRL+- (dash key) Remove a command from a menu. When you type this shortcut key and
then select a menu command, the command is removed. You can add the menu command back to the
menu if you change your mind.
ALT+CTRL++ (plus key on numeric keypad)
Customize the shortcut key for a menu command. When you type this shortcut key and then
select a menu command, the Customize Keyboard dialog box opens so you can add, change,
or remove the shortcut key.

Note  You can use the keyboard to select any menu command on the menu bar. Press ALT to select
the menu bar. Press the letter that is underlined in the menu name that contains the command you
want. In the menu that appears, press the letter underlined in the command name that you want

Access and use menus and toolbars

F10 or ALT Select the menu bar, or close an open menu and submenu at the same time.
CTRL+TAB or CTRL+SHIFT+TAB Select a task pane or toolbar after pressing F10 or ALT to select
the menu bar. Pressing the keys repeatedly moves the focus among the open toolbars, menu bars, and
task pane.
TAB or SHIFT+TAB When a toolbar or menu bar is selected, select the next or previous button or
menu.
ENTER Open the selected menu, or perform the action for the selected button or command.
SHIFT+F10 Display the shortcut menu for the selected item.
ALT+SPACEBAR Display the title bar shortcut menu.
DOWN ARROW or UP ARROW When a menu or submenu is open, select the next or previous
command.
LEFT ARROW or RIGHT ARROW Select the menu to the left or right. When a submenu is open,
switch between the main menu and the submenu.
HOME or END Select the first or last command on the menu or submenu.
ESC Close an open menu. When a submenu is open, close only the submenu.
SHIFT+DOWN ARROW Open the selected menu.
CTRL+DOWN ARROW When a shortened menu is open, display the full set of commands.
ALT+CTRL+= (equal sign) Add a toolbar button to a menu. When you type this shortcut key and then
click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click

Bullets on the Formatting toolbar to add the Bullets command to the Format menu.
ALT+CTRL+- (dash key)
Remove a command from a menu. When you type this shortcut key and then select a menu
command, the command is removed. You can add the menu command back to the menu if you
change your mind.
ALT+CTRL++ (plus key on numeric keypad)
Customize the shortcut key for a menu command. When you type this shortcut key and then
select a menu command, the Customize Keyboard dialog box opens so you can add, change,
or remove the shortcut key.

Note  You can use the keyboard to select any menu command on the menu bar. Press ALT to select
the menu bar. Press the letter that is underlined in the menu name that contains the command you
want. In the menu that appears, press the letter underlined in the command name that you want.

2.2 Access and use task panes

CTRL+F1 =Open the task pane or hide the current task pane.
F6 =Move to a task pane from another pane in the program window. (You may need to press F6 more
than once.)
Note     If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus
on the menu bar, and then pressing CTRL+TAB to move to the task pane. In addition, if you
open a dialog box from the Reveal Formatting task pane, the focus may be in your document
after you close the dialog box, rather than in the task pane. You can use F6 or CTRL+TAB to
return to the task pane.
CTRL+TAB =When a menu or toolbar is active, move to a task pane. (You may need to press
CTRL+TAB more than once.)
CTRL+SPACEBAR =Open the menu of task panes.
ALT+HOME =Go to the Getting Started task pane.
ALT+LEFT ARROW =Reverse the sequence of task panes you opened.
ALT+RIGHT ARROW =Repeat the sequence of task panes you opened.
ESC =Close a menu if one is currently open, or go back to the document.
TAB or SHIFT+TAB =When a task pane is active, select the next or previous option in the task pane.
DOWN ARROW or UP ARROW =Move among choices in a selected submenu; move among certain
options in a group of options.
SPACEBAR or ENTER =Open the selected menu, or perform the action assigned to the selected
button.
SHIFT+F10 =Open a shortcut menu in a document; open a drop-down menu for the selected gallery
item.
HOME or END =When a menu or submenu is visible, select the first or last command on the menu or
submenu.
PAGE UP or PAGE DOWN =Scroll up or down in the selected gallery list.
CTRL+RIGHT ARROW or CTRL+LEFT ARROW =Expand or collapse a collapsible item in the
gallery list.
CTRL+HOME or CTRL+END =Move to the top or bottom of the selected gallery list.

2.3 Resize and move toolbars, menus, and task panes

1. Press ALT to select the menu bar.

2. Press CTRL+TAB repeatedly to select a toolbar or the task pane.
3. Do one of the following:

Resize a toolbar

1. In the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.

2. Select the Size command, and then press ENTER.
3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one
pixel at a time.

Move a toolbar

4. In the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.

5. Select the Move command, and then press ENTER.
6. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one
pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the
toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW
respectively when the toolbar is all the way to the left or right side.

Resize a task pane

7. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.

8. Use the DOWN ARROW key to select the Size command, and then press ENTER.
9. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one
pixel at a time.

Move a task pane

10. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
11. Use the DOWN ARROW key to select the Move command, and then press ENTER.
12. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one
pixel at a time.

Note   If you move the task pane up into the toolbars or down into the status bar, the
pane attaches itself to the bars and reorients itself horizontally. To return the task pane
to its vertical position, use the arrow keys to move it away from the bars.

4. When you are finished moving or resizing, press ESC or ENTER.

2.4 Use dialog boxes

ALT+F6=Move from an open dialog box back to the document for dialog boxes such as Find and
Replace that support this behavior.
TAB =Move to the next option or option group.
SHIFT+TAB =Move to the previous option or option group.
CTRL+TAB =Switch to the next tab in a dialog box.
CTRL+SHIFT+TAB =Switch to the previous tab in a dialog box.
Arrow keys =Move between options in an open drop-down list, or between options in a group of
options.
SPACEBAR =Perform the action assigned to the selected button; check or clear the selected check
box.
First letter of an option in a drop-down list =Open the list if it is closed and move to that option in the
list.
ALT+ the letter underlined in an option =Select an option; select or clear a check box.
ALT+DOWN ARROW =Open a selected drop-down list.
ESC =Close a selected drop-down list; cancel a command and close a dialog box.
ENTER =Run the selected command.

2.5 Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a
folder.

HOME -Move to the beginning of the entry.

END-Move to the end of the entry.
LEFT ARROW or RIGHT ARROW-Move one character to the left or right.
CTRL+LEFT ARROW- Move one word to the left.
CTRL+RIGHT ARROW- Move one word to the right.
SHIFT+LEFT ARROW- Select or unselect one character to the left.
SHIFT+RIGHT ARROW- Select or unselect one character to the right.
CTRL+SHIFT+LEFT ARROW- Select or unselect one word to the left.
CTRL+SHIFT+RIGHT ARROW- Select or unselect one word to the right.
SHIFT+HOME- Select from the insertion point to the beginning of the entry.
SHIFT+END- Select from the insertion point to the end of the entry.

2.6 Use the Open, Save As, and Insert Picture dialog boxes

CTRL+F12 =Display the Open dialog box.

F12 =Display the Save As dialog box.
ALT+1=Go to the previous folder ( ).

ALT+2=Open the folder up one level from the open folder (Up One Level button ).

ALT+3 =Close the dialog box and open your W W W search page (Search the Web button ).

ALT+4 =Delete the selected folder or file (Delete button ).

ALT+5 =Create a new subfolder in the open folder (Create New Folder button ).
ALT+6 Switch between List, Details, Properties, Preview Thumbnails, Tiles, and Icons views

(click the arrow next to Views ).

ALT+7 or ALT+L=Show the Tools menu (Tools button).
SHIFT+F10 =Display a shortcut menu for a selected item such as a folder or file.
TAB =Move between options or areas in the dialog box.
F4 or ALT+I=Open the Look in or Save in list.
F5 =Update the files visible in the Open or Save As dialog box (File menu).

3.1 Common tasks done in microsoft word documents

CTRL+SHIFT+SPACEBAR =Create a non breaking space.
CTRL+HYPHEN =Create a non breaking hyphen.
CTRL+B =Make letters bold.
CTRL+I =Make letters italic.
CTRL+U =Make letters underline.
CTRL+SHIFT+<=Decrease font size.
CTRL+SHIFT+> =Increase font size.
CTRL+SPACEBAR=Remove paragraph or character formatting.
CTRL+C =Copy the selected text or object.
CTRL+X =Cut the selected text or object.
CTRL+V =Paste text or an object.
CTRL+Z =Undo the last action.
CTRL+Y =Redo the last action.

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

Help task pane and Help window

1.1 Using the Help task pane and Help window

The Help task pane provides access to all Office Help content and appears as part of Microsoft Word.
The Help window displays topics and other Help content and appears as a window next to, but
separate from, Word.

In the Help task pane

F1=Display the Help task pane.
F6 =Switch between the Help task pane and Word.
TAB=Select the next item in the Help task pane.
SHIFT+TAB=Select the previous item in the Help task pane.
ENTER =Perform the action for the selected item.
DOWN ARROW and UP ARROW =In a table of contents, select the next and previous item,
respectively.
RIGHT ARROW and LEFT ARROW=In a table of contents, expand and collapse the selected item,
respectively.
ALT+LEFT ARROW =Move back to the previous task pane.
ALT+RIGHT ARROW=Move forward to the next task pane.
CTRL+SPACEBAR =Open the menu of task panes.
CTRL+F1 =Close and reopen the current task pane.
RIGHT ARROW =Expand a +/- list.
LEFT ARROW =Collapse a +/- list.

In the Help window

TAB=Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic.
SHIFT+TAB=Select the previous hidden text or hyperlink, or the Browser View button at the top of a
Microsoft Office Web site article.
ENTER =Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.
ALT+LEFT ARROW=Move back to the previous Help topic.
ALT+RIGHT ARROW=Move forward to the next Help topic.
CONTROL+P =Print the current Help topic.
UP ARROW AND DOWN ARROW=Scroll small amounts up and down, respectively, within the
currently displayed Help topic.
PAGE UP AND PAGE DOWN =Scroll larger amounts up and down, respectively, within the
currently displayed Help topic.
ALT+U =Change the Help window from being separate from (untiled) to connected to (tiled) Word.
SHIFT+F10=Display a menu of commands for the Help window; requires that the Help window have
active focus (click an item in the Help window).

Menus, toolbars, task panes, and dialog boxes

Language bar Speech and handwriting recognition

Left ALT+SHIFT =Switch between languages or keyboard layouts.

(Win LogoKey)+V =Switch microphone on or off.
(Win LogoKey)+T =Switch between Voice Command mode and Dictation mode.
(Win LogoKey)+C =Display a list of correction alternatives.
(Win LogoKey)+H=Turn handwriting on or off.
ALT+~ =Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.
Right ALT =Turn Korean IME on 101 keyboard on or off.
CTRL+SPACEBAR =Turn Chinese IME on 101 keyboard on or off.
Notes

 You can set the key combination for switching between languages or keyboard layouts in the
Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click
the Language bar, and then click Settings. Under Preferences, click Key Settings.

 The Windows logo key ( ) is available on the bottom row of keys on most keyboards

5.1 E-mail
Sending e-mail messages
Use the following keys (if you are e-mailing a document or a message) when the insertion point is in
the e-mail header. To move the insertion point into the e-mail header, press SHIFT+TAB.
ALT+S =Send the active document or message.
CTRL+SHIFT+B =Open the Address Book.
ALT+K, CTRL+K =When the insertion point is in the message header, check the names on the To,
Cc, and Bcc lines against the Address Book.
ALT+. (period) =Open the Address Book in the To field.
ALT+C =When the insertion point is in the message header, open the Address Book in the Cc field.
ALT+B =If the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field,
open the Address Book for any field, and insert or type a name in the Bcc box.
ALT+J =Go to the Subject field.
ALT+P =Open the Microsoft Outlook Message Options dialog box.
CTRL+SHIFT+G =Create a message flag.
TAB =When the insertion point is in the message header, move to the next box in the e-mail header.
When the last box in the e-mail header is active, TAB moves the insertion point to the body of the
document or message.
SHIFT+TAB =Select the previous field or button in the e-mail header.
CTRL+TAB =When the insertion point is in the message header, select the Send button. You can then
use the arrow keys to move to the other buttons. To perform the action for the selected button or
command, press ENTER.