Microsoft Word 2003 Keyboard Shortcuts

In the Help task pane

F1

Display the Help task pane.

F6

Switch between the Help task pane and Word.

TAB
Shift+TAB
ENTER
DOWN ARROW and UP ARROW
RIGHT ARROW and LEFT ARROW
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+SPACEBAR
CTRL+F1

Select the next item in the Help task pane.

Select the previous item in the Help task pane.
Perform the action for the selected item.
In a table of contents, select the next and previous item, respectively.
In a table of contents, expand and collapse the selected item, respectively.
Move back to the previous task pane.
Move forward to the next task pane.
Open the menu of task panes.
Close and reopen the current task pane.

RIGHT ARROW

Expand a +/- list.

LEFT ARROW

Collapse a +/- list.

In the Help window

TAB
Shift+TAB
ENTER
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+P

Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic.
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office
Web site article.
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.
Move back to the previous Help topic.
Move forward to the next Help topic.
Print the current Help topic.

UP ARROW AND DOWN ARROW

Scroll small amounts up and down, respectively, within the currently displayed Help topic.

PAGE UP AND PAGE DOWN

Scroll larger amounts up and down, respectively, within the currently displayed Help topic.

ALT+U

Change the Help window from being separate from (untiled) to connected to (tiled) Word.

Shift+F10

Display a menu of commands for the Help window; requires that the Help window have active focus
(click an item in the Help window).

Access and use menus and toolbars

F10 or ALT

CTRL+TAB or CTRL+Shift+TAB
TAB or Shift+TAB

ENTER
Shift+F10

ALT+SPACEBAR
DOWN ARROW or UP ARROW
LEFT ARROW or RIGHT ARROW
HOME or END
ESC

Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of
menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and
submenu at the same time.
Select a task pane or toolbar after pressing F10 or ALT to select the menu bar. Pressing the keys
repeatedly moves the focus among the open toolbars, menu bars, and task pane.
When a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To
display a toolbar, press ALT and then SHIFT+F10.) or menu bar is selected, select the next or
previous button or menu.
Open the selected menu, or perform the action for the selected button or command.
Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a
particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected
item.
Display the title bar shortcut menu.
When a menu or submenu (submenu: A menu that appears when a user points to a command on a
higher-level menu.) is open, select the next or previous command.
Select the menu to the left or right. When a submenu is open, switch between the main menu and the
submenu.
Select the first or last command on the menu or submenu.
Close an open menu. When a submenu is open, close only the submenu.

Shift+DOWN ARROW

Open the selected menu.

CTRL+DOWN ARROW

When a shortened menu is open, display the full set of commands.

ALT+CTRL+= (equal sign)

Add a toolbar button to a menu. When you type this shortcut key and then click a toolbar button,
Microsoft Word adds the button to the appropriate menu. For example, click Bullets on the Formatting

Microsoft Word 2003 Keyboard Shortcuts

toolbar to add the Bullets command to the Format menu.
ALT+CTRL+- (dash key)

ALT+CTRL++ (plus key on numeric

keypad)

Remove a command from a menu. When you type this shortcut key and then select a menu command,
the command is removed. You can add the menu command back to the menu if you change your
mind.
Customize the shortcut key for a menu command. When you type this shortcut key and then select a
menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the
shortcut key.

Access and use task panes

CTRL+F1
F6

CTRL+TAB

CTRL+SPACEBAR
ALT+HOME

Open the task pane or hide the current task pane.

Move to a task pane (task pane: A window within an Office application that provides commonly used
commands. Its location and small size allow you to use these commands while still working on your
files.) from another pane in the program window. (You may need to press F6 more than once.)
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands.
To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need
to press CTRL+TAB more than once.)
Open the menu of task panes.
Go to the Getting Started task pane.

ALT+LEFT ARROW

Reverse the sequence of task panes you opened.

ALT+RIGHT ARROW

Repeat the sequence of task panes you opened.

ESC
TAB or Shift+TAB
DOWN ARROW or UP ARROW
SPACEBAR or ENTER
Shift+F10

HOME or END
PAGE UP or PAGE DOWN
CTRL+RIGHT ARROW or CTRL+LEFT
ARROW
CTRL+HOME or CTRL+END

Close a menu if one is currently open, or go back to the document.

When a task pane is active, select the next or previous option in the task pane.
Move among choices in a selected submenu; move among certain options in a group of options.
Open the selected menu, or perform the action assigned to the selected button.
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular
item. To display a shortcut menu, right-click an item or press SHIFT+F10.) in a document; open a
drop-down menu for the selected gallery item.
When a menu or submenu is visible, select the first or last command on the menu or submenu.
Scroll up or down in the selected gallery list.
Expand or collapse a collapsible item in the gallery list.
Move to the top or bottom of the selected gallery list.

Use dialog boxes

ALT+F6
TAB

Move from an open dialog box back to the document for dialog boxes such as Find and Replace that
support this behavior.
Move to the next option or option group.

Shift+TAB

Move to the previous option or option group.

CTRL+TAB

Switch to the next tab in a dialog box.

CTRL+Shift+TAB

Switch to the previous tab in a dialog box.

Arrow keys

Move between options in an open drop-down list, or between options in a group of options.

SPACEBAR

Perform the action assigned to the selected button; check or clear the selected check box.

First letter of an option in a drop-down Open the list if it is closed and move to that option in the list.
list
ALT+ the letter underlined in an optn
ALT+DOWN ARROW
ESC
ENTER

Select an option; select or clear a check box.

Open a selected drop-down list.
Close a selected drop-down list; cancel a command and close a dialog box.
Run the selected command.

Use edit boxes within dialog boxes

HOME
END
LEFT ARROW or RIGHT ARROW
CTRL+LEFT ARROW

Move to the beginning of the entry.

Move to the end of the entry.
Move one character to the left or right.
Move one word to the left.

Microsoft Word 2003 Keyboard Shortcuts

CTRL+RIGHT ARROW
Shift+LEFT ARROW
Shift+RIGHT ARROW
CTRL+Shift+LEFT ARROW
CTRL+Shift+RIGHT ARROW
Shift+HOME
Shift+END

Move one word to the right.

Select or unselect one character to the left.
Select or unselect one character to the right.
Select or unselect one word to the left.
Select or unselect one word to the right.
Select from the insertion point to the beginning of the entry.
Select from the insertion point to the end of the entry.

Use the Open, Save As, and Insert Picture dialog boxes
CTRL+F12
F12

Display the Open dialog box.

Display the Save As dialog box.

ALT+1

Go to the previous folder ().

ALT+2

Open the folder up one level from the open folder (Up One Level button ).

ALT+3

Close the dialog box and open your World Wide Web (World Wide Web (WWW): The multimedia
branch of the Internet that presents not only text, but also graphics, sound, and video. On the Web,
users can easily jump from item to item, page to page, or site to site by using hyperlinks.) search page
(Search the Web button ).

ALT+4

Delete the selected folder or file (Delete button ).

ALT+5

Create a new subfolder in the open folder (Create New Folder button ).

ALT+6

Switch between List, Details, Properties, Preview Thumbnails, Tiles, and Icons views (click the arrow
next to Views ).

ALT+7 or ALT+L
Shift+F10

TAB
F4 or ALT+I
F5

Show the Tools menu (Tools button).

Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a
particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected
item such as a folder or file.
Move between options or areas in the dialog box.
Open the Look in or Save in list.
Update the files visible in the Open or Save As dialog box (File menu).

Common tasks done in a Microsoft Word document

CTRL+Shift+SPACEBAR
CTRL+HYPHEN

Create a nonbreaking space.

Create a nonbreaking hyphen.

CTRL+B

Make letters bold.

CTRL+I

Make letters italic.

CTRL+U

Make letters underline.

CTRL+Shift+

Decrease font size.

CTRL+Shift+>

Increase font size.

CTRL+SPACEBAR

Remove paragraph or character formatting.

CTRL+C

Copy the selected text or object.

CTRL+X

Cut the selected text or object.

CTRL+V

Paste text or an object.

CTRL+Z

Undo the last action.

CTRL+Y

Redo the last action.

Speech and handwriting recognition

Left ALT+Shift

Switch between languages or keyboard layouts.

+V

Switch microphone on or off.

+T

Switch between Voice Command mode and Dictation mode.

+C

Display a list of correction alternatives.

+H

Turn handwriting on or off.

ALT+~

Turn Japanese Input Method Editor (IME) (IME: A program that enters East Asian text (Traditional
Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into
complex East Asian characters. The IME is treated as an alternate type of keyboard layout.) on 101

Microsoft Word 2003 Keyboard Shortcuts

keyboard on or off.
Right ALT

Turn Korean IME on 101 keyboard on or off.

CTRL+SPACEBAR

Turn Chinese IME on 101 keyboard on or off.

Sending e-mail messages

ALT+S

CTRL+Shift+B
ALT+K, CTRL+K
ALT+. (period)

Send the active document (active document: The document in which you're working. Text you type or
graphics you insert in Microsoft Word appear in the active document. The title bar of the active
document is highlighted.) or message.
Open the Address Book.
When the insertion point is in the message header, check the names on the To, Cc, and Bcc lines
against the Address Book.
Open the Address Book in the To field.

ALT+C

When the insertion point is in the message header, open the Address Book in the Cc field.

ALT+B

If the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field, open the
Address Book for any field, and insert or type a name in the Bcc box.

ALT+J

Go to the Subject field.

ALT+P

Open the Microsoft Outlook Message Options dialog box.

CTRL+Shift+G
TAB

Create a message flag.

When the insertion point is in the message header, move to the next box in the e-mail header. When
the last box in the e-mail header is active, TAB moves the insertion point to the body of the document
or message.

Shift+TAB

Select the previous field or button in the e-mail header.

CTRL+TAB

When the insertion point is in the message header, select the Send button. You can then use the
arrow keys to move to the other buttons. To perform the action for the selected button or command,
press ENTER.

Create, view, and save documents

CTRL+N

Create a new document of the same type as the current or most recent document.

CTRL+O

Open a document.

CTRL+W

Close a document.

ALT+CTRL+S

Split the document window.

ALT+Shift+C

Remove the document window split.

CTRL+S

Save a document.

Find, replace, and browse through text

CTRL+F
ALT+CTRL+Y

Find text, formatting, and special items.

Repeat find (after closing Find and Replace window).

CTRL+H

Replace text, specific formatting, and special items.

CTRL+G

Go to a page, bookmark, footnote, table, comment, graphic, or other location.

ALT+CTRL+Z
ALT+CTRL+HOME

Switch between documents or sections of a document, and between a document and an open e-mail
message if you use Word as your e-mail editor.
Open a list of browse options; use the arrow keys to select an option, and then press ENTER to
browse through a document by using the selected option.

Undo and redo actions

ESC

Cancel an action.

CTRL+Z

Undo an action.

CTRL+Y

Redo or repeat an action.

Switch to another view

ALT+CTRL+P

Switch to print layout view (Print Layout view: A view of a document or other object as it will appear
when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in
their actual positions.).

ALT+CTRL+O

Switch to outline view (outline view: A view that shows the headings of a document indented to
represent their level in the document's structure. You can also use outline view to work with master
documents.).

Microsoft Word 2003 Keyboard Shortcuts

ALT+CTRL+N

Switch to normal view (normal view: A view that shows text formatting and a simplified page layout.
Normal view is convenient for most editing and formatting tasks.).

ALT+R

Switch to Reading View.

CTRL+\

Expand or collapse subdocuments in a master document.

Outline view
ALT+Shift+LEFT ARROW

Promote a paragraph.

ALT+Shift+RIGHT ARROW

Demote a paragraph.

CTRL+Shift+N

Demote to body text.

ALT+Shift+UP ARROW
ALT+Shift+DOWN ARROW

Move selected paragraphs up.

Move selected paragraphs down.

ALT+Shift+PLUS SIGN

Expand text under a heading.

ALT+Shift+MINUS SIGN

Collapse text under a heading.

ALT+Shift+A

Expand or collapse all text or headings.

The slash (/) key on the numeric keypad Hide or display character formatting.
ALT+Shift+L

Show the first line of body text or all body text.

ALT+Shift+1

Show all headings with the Heading 1 style.

ALT+Shift+n

Show all headings up to Heading n.

CTRL+TAB

Insert a tab character.

Printing and previewing documents

CTRL+P
ALT+CTRL+I
Arrow keys
PAGE UP or PAGE DOWN

Print a document.
Switch in or out of print preview (print preview: A view of a document as it will appear when you print
it.).
Move around the preview page when zoomed in.
Move by one preview page when zoomed out.

CTRL+HOME

Move to the first preview page when zoomed out.

CTRL+END

Move to the last preview page when zoomed out.

Reviewing documents
ALT+CTRL+M

Insert a comment (comment: A note or annotation that an author or reviewer adds to a document.
Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing
Pane.).

CTRL+Shift+E

Turn track changes (tracked change: A mark that shows where a deletion, insertion, or other editing
change has been made in a document.) on or off.

ALT+Shift+C

Close the Reviewing Pane if it is open.

Reading layout view

HOME
END
Number, then ENTER

Go to beginning of document.
Go to end of document.
Go to page number.

CTRL+]

Increase the size of selected text by one point.

CTRL+[

Decrease the size of selected text by one point.

ESC

Exit reading layout view.

References, footnotes, and endnotes

ALT+Shift+O

Mark a table of contents entry.

ALT+Shift+I

Mark a table of authorities entry (citation).

ALT+Shift+X

Mark an index entry.

ALT+CTRL+F

Insert a footnote.

ALT+CTRL+D

Insert an endnote.

Working with Web pages

CTRL+K

Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a
location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can
also go to newsgroups and to Gopher, Telnet, and FTP sites.).

Microsoft Word 2003 Keyboard Shortcuts

ALT+LEFT ARROW
ALT+RIGHT ARROW
F9

Go back one page.

Go forward one page.
Refresh.

Delete text and graphics

BACKSPACE
CTRL+BACKSPACE
DELETE
CTRL+DELETE

Delete one character to the left.

Delete one word to the left.
Delete one character to the right.
Delete one word to the right.

CTRL+X

Cut selected text to the Office Clipboard.

CTRL+Z

Undo the last action.

CTRL+F3

Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word
appends one item to another until you paste the contents as a group in a new location in your
document. You can also use the Microsoft Office Clipboard to get the same result.).

Copy and move text and graphics

CTRL+C
CTRL+C, CTRL+C
F2 (then move the insertion point and
press ENTER)

Copy text or graphics.

Display the Office Clipboard.
Move text or graphics.

ALT+F3

Create AutoText (AutoText: A storage location for text or graphics you want to use again, such as a
standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an
AutoText entry and is assigned a unique name.).

CTRL+V

Paste the Office Clipboard contents.

CTRL+Shift+F3

ALT+Shift+R

Paste the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word
appends one item to another until you paste the contents as a group in a new location in your
document. You can also use the Microsoft Office Clipboard to get the same result.) contents.
Copy the header or footer used in the previous section of the document.

Insert special characters

CTRL+F9

A field

ENTER (after typing the first few

An AutoText (AutoText: A storage location for text or graphics you want to use again, such as a
characters of the AutoText entry name standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an
and when the ScreenTip appears)
AutoText entry and is assigned a unique name.) entry
Shift+ENTER

A line break

CTRL+ENTER

A page break

CTRL+Shift+ENTER

A section break

ALT+CTRL+MINUS SIGN

An em dash

CTRL+MINUS SIGN

An en dash

CTRL+HYPHEN
CTRL+Shift+HYPHEN

An optional hyphen
A nonbreaking hyphen

CTRL+Shift+SPACEBAR

A nonbreaking space

ALT+CTRL+C

The copyright symbol

ALT+CTRL+R

The registered trademark symbol

ALT+CTRL+T

The trademark symbol

ALT+CTRL+PERIOD

An ellipsis

CTRL+`, `

A single opening quotation mark

CTRL+', '

A single closing quotation mark

CTRL+`, Shift+'

Double opening quotation marks

CTRL+', Shift+'

Double closing quotation marks

Insert characters by using character codes

The character code, ALT+X

The Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert
the euro currency symbol (), type 20AC, and then hold down the ALT key and press X.

Microsoft Word 2003 Keyboard Shortcuts

ALT+the character code (on the numeric The ANSI (ANSI character set: An 8-bit character set used by Microsoft Windows that allows you to
keypad)
represent up to 256 characters (0 through 255) by using your keyboard. The ASCII character set is a
subset of the ANSI set.) character for the specified ANSI (decimal) character code. For example, to
insert the euro currency symbol, hold down the ALT key and press 0128 on the numeric keypad.
Extend a selection
F8
F8, and then press LEFT ARROW or
RIGHT ARROW

Turn extend mode on.

Select the nearest character.

F8 (press once to select a word, twice to Increase the size of a selection.

select a sentence, and so on)
Shift+F8
ESC
Shift+RIGHT ARROW
Shift+LEFT ARROW
CTRL+Shift+RIGHT ARROW
CTRL+Shift+LEFT ARROW
Shift+END
Shift+HOME
Shift+DOWN ARROW
Shift+UP ARROW
CTRL+Shift+DOWN ARROW
CTRL+Shift+UP ARROW
Shift+PAGE DOWN
Shift+PAGE UP
CTRL+Shift+HOME
CTRL+Shift+END
ALT+CTRL+Shift+PAGE DOWN
CTRL+A

Reduce the size of a selection.

Turn extend mode off.
One character to the right
One character to the left
To the end of a word
To the beginning of a word
To the end of a line
To the beginning of a line
One line down
One line up
To the end of a paragraph
To the beginning of a paragraph
One screen down
One screen up
To the beginning of a document
To the end of a document
To the end of a window
To include the entire document

CTRL+Shift+F8, and then use the arrow A vertical block of text

keys; press ESC to cancel selection
mode
F8+arrow keys; press ESC to cancel
selection mode

To a specific location in a document

Select text and graphics in a table

TAB
Shift+TAB

Select the next cell's contents.

Select the preceding cell's contents.

Hold down Shift and press an arrow key Extend a selection to adjacent cells.
repeatedly
Click in the column's top or bottom cell. Select a column.
Hold down Shift and press the UP
ARROW or DOWN ARROW key
repeatedly
CTRL+Shift+F8, and then use the arrow Extend a selection (or block).
keys; press ESC to cancel selection
mode
Shift+F8

Remove the selection.

ALT+5 on the numeric keypad (with

NUM LOCK off)

Select an entire table.

Move the insertion point

LEFT ARROW
RIGHT ARROW

One character to the left

One character to the right

Microsoft Word 2003 Keyboard Shortcuts

CTRL+LEFT ARROW
CTRL+RIGHT ARROW
CTRL+UP ARROW
CTRL+DOWN ARROW
Shift+TAB
TAB
UP ARROW
DOWN ARROW
END

One word to the left

One word to the right
One paragraph up
One paragraph down
One cell to the left (in a table)
One cell to the right (in a table)
Up one line
Down one line
To the end of a line

HOME

To the beginning of a line

ALT+CTRL+PAGE UP

To the top of the window

ALT+CTRL+PAGE DOWN

To the end of the window

PAGE UP

Up one screen (scrolling)

PAGE DOWN

Down one screen (scrolling)

CTRL+PAGE DOWN

To the top of the next page

CTRL+PAGE UP
CTRL+END
CTRL+HOME

To the top of the previous page

To the end of a document
To the beginning of a document

Shift+F5

To a previous revision

Shift+F5

After opening a document, to the location it was in when the document was last closed

Move around in a table

TAB
Shift+TAB

Next cell in a row

Previous cell in a row

ALT+HOME

First cell in a row

ALT+END

Last cell in a row

ALT+PAGE UP

First cell in a column

ALT+PAGE DOWN

Last cell in a column

UP ARROW
DOWN ARROW

Previous row
Next row

Insert paragraphs and tab characters in a table

ENTER
CTRL+TAB

New paragraphs in a cell

Tab characters in a cell

Copy formatting
CTRL+Shift+C

Copy formatting from text.

CTRL+Shift+V

Apply copied formatting to text.

Change or resize the font

CTRL+Shift+F

Change the font.

CTRL+Shift+P

Change the font size.

CTRL+Shift+>

Increase the font size.

CTRL+Shift+

Decrease the font size.

CTRL+]

Increase the font size by 1 point.

CTRL+[

Decrease the font size by 1 point.

Apply character formats

CTRL+D

Change the formatting of characters (Font command, Format menu).

Shift+F3

Change the case of letters.

CTRL+Shift+A

Format letters as all capitals.

CTRL+B

Apply bold formatting.

CTRL+U

Apply an underline.

Microsoft Word 2003 Keyboard Shortcuts

CTRL+Shift+W

Underline words but not spaces.

CTRL+Shift+D

Double-underline text.

CTRL+Shift+H

Apply hidden text formatting.

CTRL+I
CTRL+Shift+K
CTRL+EQUAL SIGN
CTRL+Shift+PLUS SIGN
CTRL+SPACEBAR
CTRL+Shift+Q

Apply italic formatting.

Format letters as small capitals.
Apply subscript formatting (automatic spacing).
Apply superscript formatting (automatic spacing).
Remove manual character formatting.
Change the selection to the Symbol font.

View and copy text formats

CTRL+Shift+* (asterisk)
Shift+F1 (then click the text whose
formatting you want to review)

Display nonprinting characters.

Review text formatting.

CTRL+Shift+C

Copy formats.

CTRL+Shift+V

Paste formats.

Set line spacing

CTRL+1

Single-space lines

CTRL+2

Double-space lines

CTRL+5

Set 1.5-line spacing

CTRL+0 (zero)

Add or remove one line space preceding a paragraph

Align paragraphs
CTRL+E

Center a paragraph.

CTRL+J

Justify a paragraph.

CTRL+L

Left align a paragraph.

CTRL+R

Right align a paragraph.

CTRL+M

Indent a paragraph from the left.

CTRL+Shift+M

Remove a paragraph indent from the left.

CTRL+T

Create a hanging indent.

CTRL+Shift+T

Reduce a hanging indent.

CTRL+Q

Remove paragraph formatting.

Apply paragraph styles

CTRL+Shift+S

Apply a style.

ALT+CTRL+K

Start AutoFormat.

CTRL+Shift+N

Apply the Normal style.

ALT+CTRL+1

Apply the Heading 1 style.

ALT+CTRL+2

Apply the Heading 2 style.

ALT+CTRL+3

Apply the Heading 3 style.

CTRL+Shift+L

Apply the List style.

Performing a mail merge

ALT+Shift+K

Preview a mail merge.

ALT+Shift+N

Merge a document.

ALT+Shift+M

Print the merged document.

ALT+Shift+E

Edit a mail-merge data document.

ALT+Shift+F

Insert a merge field.

Working with fields

ALT+Shift+D

Insert a DATE field (field: A set of codes that instructs Microsoft Word to insert text, graphics, page
numbers, and other material into a document automatically. For example, the DATE field inserts the
current date.).

ALT+CTRL+L

Insert a LISTNUM field.

Microsoft Word 2003 Keyboard Shortcuts

ALT+Shift+P

Insert a PAGE field.

ALT+Shift+T

Insert a TIME field.

CTRL+F9
CTRL+Shift+F7
F9
CTRL+Shift+F9

Insert an empty field.

Update linked information in a Microsoft Word source document.
Update selected fields.
Unlink a field.

Shift+F9

Switch between a selected field code (field code: Placeholder text that shows where specified
information from your data source will appear; the elements in a field that generate a field's result. The
field code includes the field characters, field type, and instructions.) and its result (field results: Text or
graphics inserted in a document when Microsoft Word carries out a field's instructions. When you print
the document or hide field codes, the field results replace the field codes.).

ALT+F9

Switch between all field codes and their results.

ALT+Shift+F9
F11

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
Go to the next field.

Shift+F11

Go to the previous field.

CTRL+F11

Lock a field.

CTRL+Shift+F11

Unlock a field.

Function keys
F1

Get Help or visit Microsoft Office Online.

F2

Move text or graphics.

F3

Insert an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a
standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an
AutoText entry and is assigned a unique name.) entry (after Microsoft Word displays the entry).

F4

Repeat the last action.

F5

Choose the Go To command (Edit menu).

F6

Go to the next pane or frame.

F7

Choose the Spelling command (Tools menu).

F8

Extend a selection.

F9

Update selected fields.

F10

Activate the menu bar.

F11

Go to the next field.

F12

Choose the Save As command (File menu).

SHIFT+Function key
Shift+F1

Start context-sensitive Help or reveal formatting.

Shift+F2

Copy text.

Shift+F3

Change the case of letters.

Shift+F4

Repeat a Find or Go To action.

Shift+F5

Move to the last change.

Shift+F6

Go to the previous pane or frame.

Shift+F7

Choose the Thesaurus command (Tools menu, Language submenu).

Shift+F8

Shrink a selection.

Shift+F9

Switch between a field code and its result.

Shift+F10

Display a shortcut menu.

Shift+F11

Go to the previous field.

Shift+F12

Choose the Save command (File menu).

CTRL Function key

CTRL+F2

Choose the Print Preview command (File menu).

CTRL+F3

Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word
appends one item to another until you paste the contents as a group in a new location in your
document. You can also use the Microsoft Office Clipboard to get the same result.).

Microsoft Word 2003 Keyboard Shortcuts

CTRL+F4

Close the window.

CTRL+F5

Restore the document window size (for example, after maximizing it).

CTRL+F6

Go to the next window.

CTRL+F7

Choose the Move command (title bar shortcut menu).

CTRL+F8

Choose the Size command (title bar shortcut menu).

CTRL+F9

Insert an empty field.

CTRL+F10

Maximize the document window.

CTRL+F11

Lock a field.

CTRL+F12

Choose the Open command (File menu).

CTRL+SHIFT+Function key
CTRL+Shift+F3

Insert the contents of the Spike (Spike: A special AutoText entry that stores multiple deletions.
Microsoft Word appends one item to another until you paste the contents as a group in a new location
in your document. You can also use the Microsoft Office Clipboard to get the same result.).

CTRL+Shift+F5

Edit a bookmark.

CTRL+Shift+F6

Go to the previous window.

CTRL+Shift+F7

Update linked information in a Microsoft Word source document.

CTRL+Shift+F8

Extend a selection or block (then press an arrow key).

CTRL+Shift+F9

Unlink a field.

CTRL+Shift+F11

Unlock a field.

CTRL+Shift+F12

Choose the Print command (File menu).

ALT Function key

ALT+F1

Go to the next field.

ALT+F3

Create an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a
standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an
AutoText entry and is assigned a unique name.) entry.

ALT+F4

Quit Microsoft Word.

ALT+F5

Restore the program window size.

ALT+F6

Move from an open dialog box back to the document for dialog boxes such as Find and Replace that
support this behavior.

ALT+F7

Find the next misspelling or grammatical error. The Check spelling as you type check box must be
selected (Tools menu, Options dialog box, Spelling & Grammar tab).

ALT+F8

Run a macro.

ALT+F9

Switch between all field codes and their results.

ALT+F10

Maximize the program window.

ALT+F11

Display Microsoft Visual Basic code.

ALT+SHIFT+Function key
ALT+Shift+F1

Go to the previous field.

ALT+Shift+F2

Choose the Save command (File menu).

ALT+Shift+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

ALT+Shift+F10

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next
smart tag and display its menu or message.

ALT+Shift+F11

Start the Microsoft Script Editor.

CTRL+ALT+Function key
CTRL+ALT+F1

Display Microsoft System Information.

CTRL+ALT+F2

Open command (File menu).

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