Manual Kobo Toolbox: Office For The Coordination of Humanitarian Affairs (OCHA) in West and Central Africa

Office for the Coordination of Humanitarian Affairs (OCHA) in West and
Central Africa
Manual Kobo
Toolbox
Office for the Coordination of Humanitarian Affairs (OCHA) in West

and Central Africa
September 2019
Contents
1. Kobo on Website ............................................................................................................................. 2
a. Connect to kobo .......................................................................................................................... 2
b. Create a form............................................................................................................................... 2
c. Edit a form ................................................................................................................................... 5
d. Publish form ................................................................................................................................ 7
e. View and download data ............................................................................................................. 8
i. Summary.................................................................................................................................. 8
ii. Reports .................................................................................................................................... 9
iii. Download data ...................................................................................................................... 11
2. Kobo on Android............................................................................................................................ 13
a. Install Kobo on your android device .......................................................................................... 14
b. Set your login credentials .......................................................................................................... 14
c. Download form.......................................................................................................................... 16
d. Open, fill form and submit ........................................................................................................ 17
e. Send submitted data to the server............................................................................................ 19
3. Connect Excel to Kobo to get data automatically ......................................................................... 19
a. Login to kobo and get token...................................................................................................... 19
a. Download Postman to test the APIs .......................................................................................... 20
i. Download and install ............................................................................................................. 20
ii. Testing the Kobo API ............................................................................................................. 20
iii. Test the API recovery of submitted data on Kobo ................................................................ 20
b. Connect Excel to Kobo data....................................................................................................... 27
1
1. Kobo on Website
On the website you can
• Create, Edit and delete a form

• Deploy or publish a form
• Download submitted data
a. Connect to kobo
Go to https://kobo.humanitarianresponse.info
Connect ONS username and password
b. Create a form
2
3
4
c. Edit a form
5
6
1 – Show field parameters
2 – delete field
3 – copy field
d. Publish form
7
e. View and download data
i. Summary
8
ii. Reports
9
10
iii. Download data
11
12
2. Kobo on Android
On Android you can
• Get a blank from

• Fill a form and submit it
• Send data to server
13
a. Install Kobo on your android device
b. Set your login credentials
14
15
1: Set server URL
https://kc.humanitarianresponse.info
2: Set your username
3: Set your password
c. Download form
You will be asked to fill your credentials, put your username and your password and press OK.
16
1: Select your form
2: Download the selected form
d. Open, fill form and submit
17
Swipe to move to the next question
18
e. Send submitted data to the server
3. Connect Excel to Kobo to get data automatically

a. Login to kobo and get token
19
Connect to https://kobo.humanitarianresponse.info/ and login
A token is an identifier that allows you to uniquely identify your account to make consultation or
editing requests on a platform without having to enter your password and login at each request.
It should not be shared with external persons and should be confidential.
After logging in go to the link https://kobo.humanitarianresponse.info/token/?format=json
Copy the code you token and keep it somewhere
a. Download Postman to test the APIs

i. Download and install
Go to the link https://www.getpostman.com/downloads/ and download the setup
ii. Testing the Kobo API
Go to this link to find the API Endpoints https://kc.humanitarianresponse.info/api/v1/
iii. Test the API recovery of submitted data on Kobo
20
Here is the Endpoint for the data submitted on kobo
https://kc.humanitarianresponse.info/api/v1/data copy the link of this Endpoint and open Postman
21
Paste the link
Click on header
22
Start typing aut and select “authorization”
Write “token” “space” and “the value of token”
23
You will see the different forms created in your kobo account
24
Click on one of these links to access to the data of one form
Open a new tab to test the data of the form
25
Start typing “aut” and select “authorization”
Write “Token” “space” and “the value of the token”
26
It shows the data of your form
The test is good now:
Copy the Endpoint of this step and the token they will be used on Excel to recover the data
b. Connect Excel to Kobo data
Open Excel
27
28
29
Cliquer sur « Se connecter »
30
31
32
33
34

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Office for the Coordination of Humanitarian Affairs (OCHA) in West and

Office for the Coordination of Humanitarian Affairs (OCHA) in West

On the website you can

• Create, Edit and delete a form

Connect ONS username and password

On Android you can

• Get a blank from

b. Set your login credentials

2: Set your username

3: Set your password

2: Download the selected form

d. Open, fill form and submit

3. Connect Excel to Kobo to get data automatically

It should not be shared with external persons and should be confidential.

After logging in go to the link https://kobo.humanitarianresponse.info/token/?format=json

Copy the code you token and keep it somewhere

a. Download Postman to test the APIs

Go to the link https://www.getpostman.com/downloads/ and download the setup

ii. Testing the Kobo API

Go to this link to find the API Endpoints https://kc.humanitarianresponse.info/api/v1/

iii. Test the API recovery of submitted data on Kobo

Write “token” “space” and “the value of token”

Open a new tab to test the data of the form

Write “Token” “space” and “the value of the token”

The test is good now:

b. Connect Excel to Kobo data

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