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Guide To Using The ODK Collect App

The ODK Collect app allows users to download questionnaires from a CKAN repository to their Android device, fill them out digitally even without internet, and send completed forms back to the centralized CKAN repository. Key steps include installing the app, connecting it to the correct CKAN project URL and credentials, downloading blank forms, filling them out, saving or finalizing, and sending finalized forms back to CKAN after cleaning old forms from the device.

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Azis Nurrochma Wardana
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93 views14 pages

Guide To Using The ODK Collect App

The ODK Collect app allows users to download questionnaires from a CKAN repository to their Android device, fill them out digitally even without internet, and send completed forms back to the centralized CKAN repository. Key steps include installing the app, connecting it to the correct CKAN project URL and credentials, downloading blank forms, filling them out, saving or finalizing, and sending finalized forms back to CKAN after cleaning old forms from the device.

Uploaded by

Azis Nurrochma Wardana
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Guide to using the ODK Collect app

1. Introduction

2. Installation*

3. Connecting to CKAN*

4. Downloading forms*

5. Filling in forms

6. Sending forms*

7. Editing and cleaning device of completed forms

*Sections with an asterisk require internet connection


Introduction

“ODK Collect is an open source Android app that replaces paper forms used

in survey-based data gathering. It supports a wide range of question and

answer types, and is designed to work well without network connectivity.”

ODK website, 2019

The ODK collect app is free software that downloads questionnaires which can be
used in a wide range research disciplines. Once downloaded, digital forms can be
filled in without internet connection. Digital forms are downloaded from the CABI
CKAN repository, and data collected can then be sent back to the repository,
providing centralised storage for CABI’s growing data assets. The app supports the
collection of location, audio, images, videos, multiple-choice, text, numbers and
more. A full list of question types can be found here.
Installation

1. Go to the play store and search ODK Collect. Install.

2. Open the app and allow permissions


Connecting to CKAN

1. Click on the 3 dots at the top right-hand corner of the screen and go to general
settings

2. Click on server
3. In URL type:

https://ckan.cabi.org/odk/your_project_name

Insert the name of your project after the final forward slash. For example, if
your form has been uploaded to the “demo” project, the URL would read:

https://ckan.cabi.org/odk/demo

4. Type in your Username and Password. This will have been assigned to you by
the CKAN member who requested you to fill out this form

Downloading forms

1. Return to the main menu. Click on “Get Blank Form”


2. You should now be able to access all the forms in your project to which you
have been assigned as a collaborator (below). If there are no forms available
check you have inputted the right URL and Username and Password using
steps 1 to 4 in the connecting to CKAN section of this guide. If it is correct,
check with your CKAN member that they have assigned your username and
password as a collaborator for this form. Once this has been updated, click
the refresh button at the bottom middle of the screen.

3. Select the form you wish to download and complete with the checkbox on the
right. Click get selected at the on the bottom right. If it has downloaded
successfully you will be greeted with the screen below.
Filling in forms
1. Once you have downloaded your form, navigate back to the main menu and click
on “Fill Blank Form”

2. Tap on the name of the form you wish to fill in. This will take you to the first page
of the form.
3. To fill in the form, swipe left to go to the next question, like you are turning a page
in a book. To go back, swipe right.

4. Types of questions to consider:


a. Questions with a red star are essential. You will not be able to proceed
further through the form if you do not answer.

b. Geopoint will use the GPS in your phone to calculate your coordinates.

c. Some questions will require certain answers to proceed e.g. you must
input an age over 18 for some surveys. When such constraints exist, there
should be an error message dictating why the answer given is
unacceptable. If this is not the case, contact the administrator of your form.

d. Some questions require an image or video input. Use your device to take a
picture, or upload from the camera roll. Some old devices cannot use this
feature, if this is the case skip the question if possible. If not, contact the
administrator of your form.
5. If you wish to exit the form and complete at a later date, press the back button
and tap “Save Changes” at the prompt. Saved forms can then be accessed using
the “Edit Saved Forms” button on the main menu.

6. If you wish to start the form again, press back but then tap “Ignore Changes” at
the prompt.
7. When you have completed the form to your satisfaction, check the “Mark as
Finalized” box at the end of your form. Tap “Save Form and Exit”
Sending Forms

1. Return to the main menu and tap on the “Send Finalized Form” button.

2. Check the form you wish to send using the tick box on the right-hand side. Click
the Send Selected button at the bottom right hand corner.
3. If the form returns an error message, use the steps below to clean the device of
other forms with the same name which may be causing this error (step 3,
Editing and cleaning device of completed forms)

4. Sent forms can be viewed by tapping on “View Sent Form”


Editing and cleaning device of completed forms

1. On the main menu, tap on the Delete Saved Form button

2. In this area, you can see the saved forms and blank forms you have
downloaded. Once you have sent a form and you are sure you will no longer
need it, it is good practice to delete it from this space. To do this, check the tick
box on the right-hand side of the forms you wish to delete and tap “Delete
Selected”.
3. Tap on the “Saved Forms” and “Black Forms” tabs at the top of the page to edit
forms in both areas.

4. If there is more than one saved form with the same name, the ODK app will not
be able to send finalized forms back to CKAN. Ensure in CKAN that the forms
have different names/complete one form at a time and delete the form from your
device.

5. If you are completing pilot forms for CKAN, you will need to delete old versions
of the form in this area. The ODK app will not be able to send finalized forms
back to CKAN if you do not delete old versions.

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