Vasa-The Sinking Ship: Session 19 Presentation - A Modern Project Manager

SESSION 19
Presentation - A Modern Project Manager

VASA- THE SINKING SHIP
Vasa was the world’s most high-tech warship when it set sail. Despite being one of the Swedish navy’s
biggest achievements and among “the most spectacular warships ever built,” Vasa sank within twenty
minutes of setting sail in 1628.
Reasons of Project Failure –
Initiation
 No clear structure of operations
 Failed to clearly define the scope of the project
 Division of responsibility was not clear
Planning
 Over-engineering and innovation
 Lack of scientific methods and reasoning
 Scaling up after the Keel had been laid
Execution
 Pressure from senior management
 Breakdown in communication
 Requirements changed in the middle of the project; changes in design contributed to the
stability issues
Monitoring
 No documentation of changes
 The project schedule and milestones slipped
Closing
 The shipwright’s death
 No way to calculate stability, stiffness, or sailing characteristics
 The failed prelaunch stability test
KONARK SUN TEMPLE

This temple is renowned for its architectural wonders and is one among the most significant and
splendid tourist attractions in Odisha.
Skills Demonstrated by the team –
Hard Skills
 Drafting the right design for temple architecture
 Specifying & listing the scope of work
 Determining the amount of time and resources, both material from right sources and labour,
required for each task
 Understanding the required skill sets and personnel for the project
 Right planning with respect to the transportation of goods and building a well sorted plan for
maintaining the quality
Soft Skills
 Great leadership and coordination
 Commendable team work and smooth communication
 Good decision making in terms of skillful labour and the right material
 Strong interpersonal skills
 String determination shown by the team
Hence from the 2 cases we learn for a project to be a success, the project manager should have these
7 Skills –
1. Be Proactive and not reactive

2. Begin with the end in mind.
3. First things first: Prioritize things and follow a schedule
4. Think win-win
5. Seek first to understand then to be understood
6. Synergize
7. Sharpen the saw : Keep updating your skills
Presentation - Project Management Agile Methodology
Key Principles –
 Accommodate changing requirements throughout the development process

 Frequent delivery of working software
 Collaboration between stakeholders and developers throughout the project
 Support, trust, and motivate the people involved
 Communication is more successful when development teams are co-located
 Regular reflections on how to become more effective
 Self-organizing teams encourage great architectures, requirements, and designs
 Develop just enough to get the job done for right now
 Attention to technical detail and design enhances agility
 Agile processes to support a consistent development pace
 Working software is the primary measure of progress
 Customer satisfaction through early and continuous software delivery
Challenges in switching to Agile –
 Resistance to Change
 Lack of Management Support
 Lack of Team Ownership
 Inconsistent Processes Across Teams
 Poor Collaboration
 Fragmented Tooling and Measurement
How to Better Prepare Teams for Smooth Agile Adoption –
 Secure Management Commitment

 Understand the Collaborative Culture
 Develop a Roadmap and Initial Plans
 Acquire an Agile Coach and Train the Team
 Start Small and Gain Early Successes
Presentation - Project Management in Movies
Life Cycles of Movie Making
 Development -
It is the creation, writing, organizing and planning stage of a project. In development, a
preliminary budget is made, key cast are attached, key creatives are chosen, main locations
scouted and multiple script drafts may be written.
 Pre-Production -
It is where scripts are amended, budgets are adjusted, actors are cast, locations scouted, the
crew employed, shooting schedules amended, sets designed and built, costumes made and
fitted, and everything to do with the shoot is planned and tested.
 Production -
The production stage is where the rubber hits the road. The Writer, Director, Producer, and
countless other creative minds finally see their ideas captured on film, one day at a time
 Post-Production -
It is where the footage is edited, the sound is mixed, visual effects are added, a soundtrack is
composed, titles are created, and the project is completed and prepared for distribution
 Distribution -
It is the final stage in a project for producers looking to make a return-on-investment. This can
be from cinema distribution, selling to a TV network or streaming service, or releasing direct to
DVD.
Like any other Project, Project Management should also follow proper steps to end the project as a
success –
 Preparing Project Charter

 Assigning priorities on Stakeholder Register
 Designing a Work Breakdown Structure
 Preparing a Project Budget
 Assigning Roles & Responsibilities
 Analyzing Challenges and Solutions
 Designing and following a proper communication channel
 Analyzing a proper Change Management
Strengths & Challenges for Project Management in Movies
Strengths -
 With the support of project management strategies, complicated projects with constraints can
be completed without compromising film quality.
 Gives us a clear picture of objectives and limitations of the project.
 PM tools and techniques such as WBS, CPM, SWOT, scheduling and budgeting can be used to
finish the project on time mitigating all possible risks
 Project management techniques enable financially sound decisions and optimize resource
allocation.
Challenges –
 Long hours, budget pressure, intense time
 Safety of the cast and crew involved
 Level of coordination between all the departments is high
 Keeping a check on violation of intellectual property rights
 Very less time to build long lasting relationships
Key Benefits of Project Management in Film Making -

 Project Management provides us with a comprehensive picture of the project's goals, objectives
and constraints.
 A film production's organizational structure, methods, and efficiency in producing a film project
within a specified time and budget are all very similar to the project management
methodologies used in the IT sector.
 Project Management helps us by providing budgetary and timeline information for the whole
project, allowing us to keep track of the schedule.
 A film production's dynamic nature of resource use and requirements involves the use of
numerous project management approaches. Gantt charts and Work Breakdown Structures are
two project management tools that can be used to visualize a project and help project managers
operate a smooth production.
 With the help of Project Management techniques, complicated projects with constraints can be
accomplished without jeopardizing film quality.

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SESSION 19

Presentation - A Modern Project Manager

Reasons of Project Failure –

KONARK SUN TEMPLE

Skills Demonstrated by the team –

1. Be Proactive and not reactive

 Accommodate changing requirements throughout the development process

Challenges in switching to Agile –

How to Better Prepare Teams for Smooth Agile Adoption –

 Secure Management Commitment

Life Cycles of Movie Making

 Preparing Project Charter

Key Benefits of Project Management in Film Making -

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