LIBRARY

SYSTEM
ABSTRACT

The library management system aims in developing a computerized system to maintain all the daily

work of the library. This project has many features that are generally not available in normal library

management systems like facility of user login and a facility of teacher’s login. It also has a facility of

admin login through which the admin can monitor the whole system. It also has the facility of an online

notice board where teachers can student can put up information about workshops or seminars being

held in our colleges or nearby colleges and librarian after proper verification from the concerned

institution organizing the seminar can add it to the notice board. It has also a facility where students

after logging in their accounts can see a list of books issued and its issue date and return date and also

the students can request the librarian to add new books by filling the book request form. The librarian

after logging into his account i.e. admin account can generate various reports such as student reports,

issue reports, teacher reports, and book reports. Overall this project of ours is being developed to help

the students as well as the staff of the library to maintain the library in the best way possible and also

reduce the human efforts.

Introduction

Background of the Study

Library Management system helps in maintaining data of books issued to learners and books

available in the library. This helps librarians to spot any particular book at any given time in the library.

The Library is the place where organized collection of books, magazines, journals, dictionaries,

encyclopedias and other reading materials made accessible to a defined community for reference or

borrowing. Library is regarded as the brain of many institutes. Library system project offers many

flexible and convenient features, allowing librarians and library users to maximize time and efficiency.

Library System gives all detailed information about students, staff and books. It will track on how

many books are available in the library and books issued to the students.

From ancient times the knowledge is spread by people across the world in written form. First,

the information is stored by carving words on copper using the sharp tool; by the time the papers are

invented and using the ink and feather of bird the information is started to store on paper, which helped

a lot for storing purpose. It's very difficult to store the data stored in books secured and safe; as we

know the paper can be torn apart or they got stolen by someone or in worst scenario pages get eaten by

bugs. So as we know from old times the libraries are managed manually by a group of people. The

methods are really difficult as compare to today’s digitized world, nowadays we can find anything on

just one click, but we see at past methods they kept written records for each thing and that record goes

on increasing as time pass. If the records got lost then there is no other for retrieving them back, so the

loss is permanent. Digitization of library helps to keep all the records secured and retrievable which

saves the paperwork and made library records easy to store. This project not only helps to store the

library records but it also provides access to the library management staffs and students to check the

information related to the books like availability of books, issue and returning dates, fine related to the
delay in returning the book and the information is accessed by both librarian and students so it will be

transparent system.

A system of a library is made to have a fast process of transactions for searching book titles,

borrowing books, returning books, computing penalties and generating an accurate report. From the

traditional searching process for the books in the libraries, the interactive usage of computers can be

now addressed as part of the library system.

Library Management System is also another way of creating an atmosphere of good relationship

between students and librarians. With this reality, the person came up with an idea to develop an

advanced Web-based application Computer Operating System. This could be a break-through for a

modern process from manual system into computerized system that can produce a more organized

reliable and user-friendly application which will access the web using personal computer.

A library management system is software that will handle basic and systematic organization of

function in the library. The system would provide basic set of features to add/update student’s

information, add/update books information, search for books and manage check-in/check-out

processes.

In this application we can maintain the records of students and books and enable to determine how

many books are issued and likewise determine the available books in the library.
STATEMENT OF THE PROBLEM

Many libraries are operated manually by a group of people. These people keep records regarding the

books and students (borrowers), check the books manually and keep records on issued books. !ll these

thing shave to be carried out manually and if the library is very large, proper record keeping will

become a major problem as manual record keeping has never been a reliable method because people

tend to forget things.

Other problems of the existing system are:

 Fast report generation is not possible.

 Information about issue return of the books is not properly maintained.

 No central database can be created as information is not available in database.

 Fines are calculated manually hence accuracy is not guaranteed.

Research Goal

The goal of coming up with this system was to design, develop, and implement a fully automated

online library book management system.

Objectives

 This system has a number of objectives:

 To enable easy maintenance of members and book details.

 To enable easy retrieval of books by simply searching the system.

 To design a system that responds in a timely manner.

 To enable easy borrowing and returning of books.

 To enable automated fine calculation and reports generation.

 To enable a secure and portable database system that eliminates duplicate data.

 To ensure a paperless environment.

LITERATURE SURVEY

As the economic growth increased the peoples are led to the higher aspiration to excel in

education and work through better access to information and knowledge. Technologies for building

user-centered digital library environments and making computer-user interactions more intelligent

should be explored .Earnshaw discussed in his article about the old libraries and its drawbacks to

keeping records. A book provided an irreducible deposit of information that could be read, reviewed,

criticized, as well as providing the basis for the development of its ideas into further

volumes.Information is no longer exclusively library-centric but is also network-centric. The center of

gravity has moved from information provision to information access. Online search (via engines such

as Google) is replacing physical search. Combining the best of both worlds i.e. the traditional library

and the online search – to meet the developing requirements of users is a key challenge for the future.

In this article, the author discussed the digital media consideration, the initial development in digital

libraries and the long term preservation of digital data. As mentioned in this article digital library is a

repository where a significant proportion of content is in the digital form. Which can be indexed and

searchable via electronics means which is an advantage over the paper-based information .The

difficulty and expense of preserving digital information is a potential impediment to digital library

development. Preservation of traditional materials became more successful and systematic after

libraries and archives integrated preservation into the overall planning and resource allocation. Digital

preservation is largely

experimental and replete with the risks associated with untested methods. Digital preservation

strategies are shaped by the needs and constraints of repositories with little consideration for the

requirements of current and future users of digital scholarly resources.

research and study. Majority of these libraries are situated within the facilities of learning institution.

These libraries play an important role in the entire operation of an institution. (Chweh S.S, 1981) In his

journaltitled “User criteria for evaluation of library service” outlined features of a good library. These

include:Availability of periodicals, good collection of reference material, non-book materials and

books, and the quality of reference services delivered, quite environment for studying, catalog integrity,

how services are friendly and willingness of librarians to help. The Library Book Management System

has been developed with the aim of improving services delivered to its users. This is made possible by

automating all the library services. The system was developed after evaluating the legacy system which

had not automated a majority of its functions. User requirements were gathered so as to determine the

relevant functionality that was needed. This evaluation acted as a management tool to measure the

effectiveness of services delivered to the library users and to identify-disadvantages of the system and

the most appropriate way forward. Book lending systems were created way back in the past centuries

even before the computer age. The French book wheel invention enabled scholars to circulate books by

stepping on a pedal that turned book table. Albert Cotgreave developed the book indicator back in

1863. It housed smaller versions of the books making it possible to tell the availability of the book, or if

it was overdue. Automation of libraries began in 1930’s. This is when the punch card systems were

used to manage book acquisition and circulation. (Gapen, 1993) Notes; virtual library comprises aspect

of remotely accessing services and content of other libraries, alongside other resources of information.

The internet acts as a powerful tool through which materials can be made available for sharing and

access by anyone across the globe. Libraries have accumulated resources that can provide a good

source of information for research and other use. Making these rich resources available to the general

public across the globe is of great advantage. The aim of technological advancements is to make work

easier and ensure efficiency is realized in all facets of life where it’s applicable(Aswal, 2Libraries

across the world present a conducive environment where people converge to do their research and
study. Majority of these libraries are situated within the facilities of learning institution. These libraries

play an important role in the entire operation of an institution.

CHAPTER THREE III

DESIGN METHODOLOGY

System feasibility

A system undergoes a number of feasibility analyses to determine if it can be acquired and eventually

adopted. It involves a constant process that looks at the operational, technical, economic, cultural,legal,

and schedule feasibility of a system among other factors.

Operational feasibility

Operational feasibility evaluates whether a system is relevant to operate in a particular situation.

Library Book Management System presents a number of features making it operationally feasible.

Reports are generated automatically by a function that retrieves relevant information from the database

and present them to a user in Microsoft Excel formats. The system is easy to use and navigate hence

enables any user with minimal computer skills to use it. The system has incorporated the use of security

features and access levels that allow only authorized users to login. The system is negotiable since it

presents users with a number of options to click on and accomplish their functions. It presents an easier

way to capture user input for eventual processing.

Technical feasibility

The system is technically feasible in a number of ways. It was developed using a number of readily

available web development tools. Coding was done using PHP server side scripting language,
JavaScript,Bootstrap, CSS, JQuery, and HTML5. The system made use of MySQL database and Wamp

Server which are open source and cross platform independent.

Cultural Feasibility

Cultural feasibility takes a look at the feelings of the system end users. A number of issues raised by the

end users were put into consideration while designing this system. The system is culturally feasible in a

number of ways. End users can access the system and view their profiles using their respective unique

passwords and usernames. The system has functionality for users to change their passwords. The user

shave come to appreciate the system due to its attractive and user friendly nature. The system grants

more access privilege’s to the librarian unlike other users of the system due to his administrative nature

of tasks.

Legal Feasibility

This system has minimal licensing issues since it was developed using open source software. This

system's meant to operate in the library, hence it’s subject to the rules and regulations governing the

institution.

Conclusion

The Library Book Management System facilitates the provision of access to large volumes of

resources-available online hence enhancing knowledge among its users. Knowledge is meant to be

shared; hence this system provides an open environment for all its users to learn from each other by

providing a platform of accessing rich material resources online. The system is also cost effective

hence it provides a great deal for institutions which cannot afford the more expensive library
managements systems a chance to own one. To provide and enhance a useful learning and research

oriented environment, libraries should automate all their services provided to their end users.

RECOMMENDATION

 Based on the results of the ?endings gathered, I would like to recommend the following:

 The Library consider the proposed Library system for them to increase the number of their

student or user.

 The proposed system be implemented by the library because it is more productive and more

capable of recording data in library.

 Nurture researchers should continue to improve the proposed system

 Training must be conducted before the actual operation of the developed system