SUMMER INTERNSHIP PROJECT REPORTOn

“HR Trainee”“Aashman Foundation”
 Submitted in the partial fulfillment of the requirement for theaward of POST
GRADUATE DIPLOMA IN MANAGEMENT 
 Patel Institute of Science and Management,
 Bangalore
 ACADEMIC SESSION (2020 – 2022)
Under the Guidance of:Vidushi PoddarGroup SupervisorAashman
FoundationHyderabadSubmitted By:Naveen NarayananPGDM – 3
rd
 TrimesterRoll No- 20PISM03019Date:
 Date:TO WHOMSOEVER IT MAY CONCERN
This is to certify that Naveen Narayanan a student of Post Graduate Diploma in
Managementfrom Patel Institute of Science and Management (Batch 2020-
2022), Roll No:20PISM03019has undergone his/her Internship on the topic HR
Trainee under my guidance and supervisionfrom
28/04/2021 to 29/07/2021
.
 Trusted by over 1 million members
Try Scribd FREE for 30 days to access over 125 million titles without ads or
interruptions!

Start Free Trial

Cancel Anytime.

 
Signature of Internship Guide
Vidushi PoddarGroup SupervisorAashman FoundationHyderabad
 Date:
CERTIFICATE
This is to certify that Mr./Ms. Naveen Narayanan, Roll No:
20PISM03019 is a student of PatelInstitute of Science and
Management has done his/her Internship titled “HR Trainee” at
AashmanFoundation from 28/04/2021 to 28/07/2021T h e w o r k e m b o d i e d
i n t h e r e p o r t i s o r i g i n a l a n d i s o f t h e s t a n d a r d e x p e c t e d of a
P o s t Gr a d u a t e Diploma in Management (PGDM) student and has not
been submitted in part or full, to this or anyother Institution, for the award
of any Degree or Diploma. He/she has completed all requirements for the
Internship and the reported work is fit for evaluation.Signature of Head of
Institution:
Dr. Atul Sharma Director
Declaration
I, Naveen Narayanan, hereby declare that the Internship work title
“HR Trainee”
 completed& submitted in partial fulfillment of the award of the degree
of “Post-graduate Diploma inManagement” by Patel Institute of
Science and Management, and the work was carried outw i t h t h e h e l p
a n d u n d e r t h e g u i d a n c e of
“Vidushi Poddar”
 and staff of the
“AashmanFoundation”.
I further declare this Internship report has not formed the basis for the
award of any other Degree/Diploma from any other University/Institution.

 
D a t
e  Name: Naveen NarayananRoll No:
20PISM03019PGDM(2020-22)
Declaration
I, Naveen Narayanan, hereby declare that the Internship work title
“HR Trainee”
 completed& submitted in partial fulfillment of the award of the degree
of “Post-graduate Diploma inManagement” by Patel Institute of
Science and Management, and the work was carried outwith the help
and under the guidance of
“Vidushi Poddar”
 and staff of the
“AasmaanFoundation”.
I further declare this Internship report has not formed the basis for the
award of any other Degree/Diploma from any other University/Institution.
Date Name: Naveen NarayananRoll No: 20PISM03019PGDM(2020-22)
 
Acknowledgment
The internship opportunity I had with “Aasmaan Foundation” was a great
chance for learningand professional development. Therefore, I consider myself
a very lucky individual as I was provided with an opportunity
to be a part of it. I am also grateful for having a chance to meetso many
wonderful people and professionals who led me though this internship period. I
am using this opportunity to express my deepest gratitude and special
thanks to “Name”“Designation”[Company name & Address] who
despite being extraordinarily busy with“her/his” duties, took time out
to hear, guide, and keep me on the correct path and allowingme to carry
out my internship at their esteemed organization.I express my deepest thanks to
[Name Surname], [Position in the Company] for taking part inuseful decisions
& giving necessary advice and guidance, and arranged all facilities to makelife
easier. I choose this moment to acknowledge his/her contribution gratefully.It is
my radiant sentiment to place on record my best regards, deepest sense
of gratitude toProf. Shriya Singh [Assistant Professor], Patel Institute
of Science and Management for hiscareful and precious guidance which
were extremely valuable for my study both theoreticallyand practically.I
further want to thank Prof. Shriya Singh- Sunstone, who helped me to
better understandconcepts of professionalism and become a better person and
employee in my life. I sincerelywant to thank Prof. Xavier Stalin for being our
program coordinator and helping me at everystage of my internship and studies.
 I would also like to thank my parents and friends who helped me a lot during
my life and thisinternship period.
I perceive this opportunity as a big milestone in my career development. Iwill
strive to use gained skills and knowledge in the best possible way, and I will
continue towork on their improvement, to attain desired career objectives. Hope
to continue cooperationwith all of you in the future.Sincerely, Naveen
Narayanan.
Contents
TableS.No.I t e m P a g e  
N o .

 
1.
Executive Summary
 82.
Problem Statement
 93.
Objective
 94.
Scope of Work 
 105.
Company Profile
 116.
Job Profile
 127.
Description of work 
 138.
Methodology applied
 169.
Recommendations
 1910
Problems Faced
 2011
Learnings FromInternship
2112
Conclusion
 22
Executive Summary
AASMAAN FOUNDATION is an NGO that helps widows,
Underprivileged children,Underprivileged old ones, and destitute ones. They
conduct various campaigns and campslike Milk for everyone, Sanitary pads for
the needy,
Etc.A s   a n   i n t e r n ,   I   w a s   r e s p o n s i b l e   f or   r e c r u i t i n g   p e o p l e   f or   i n t e
r n s h i p s .   T h i s   pr o c e s s involved hosting vacancies on various
platforms like LinkedIn, Facebook, Instagram,Internshala, Etc. The
candidates are then followed by screening eligible profiles. The
 
shortlisted candidates were then made to fill up the appli
c a t i o n   f o r m   f o r   f u r t h e r    processing.T h e s e c o n d t a s k o f t h e
i n t e r n s h i p i s t h a t I h a v e b e e n g i v e n a d i r e c t p r om o t i o n a s
a n Assistant Supervisor, Where I had to manage 29 interns allotted to
me and a Core Teamof two Interviewers, two Process Partners, and an
MIS. I have to guide the interns dailyon recruiting tasks in which they have
to collect potential leads. The Core Team will
then process all I will be reporting to my Group Supervisor daily on the interns' 
performances.I will also have to train existing employees of the organization
and assigning their tasks.
1.Problem Statement
The first task given to me was the lead generation from various
s o u r c e s . Itinvolves generating interest amongst potential candidates and
encouraging them toapplyThe second task is to guide the interns and manage a
core team of diverse people.Training the existing employees, assigning the work
to them, and get it completed.
2.Objectives
The Target for my first task is to get at least 8
O n b o a r d i n g s i n 2 1 d a y s b y generating leads from various sources.The
Second task is to guide the teams in collecting and onboarding the
candidatesthat are given as leads by the interns’ team.The total onboards from
my team should be minimum of 5 from all the candidatesin my group
candidates.

 
The third task is to train the existing employees i.e Core Team.
Allocating their work. Getting a minimum of 5 onboards daily.The fourth task
is reporting & promotion, where I have to report to my Supervisor daily. The
performances of all the candidates should be monitored and given
a promotion after completion of the task.
3.Scope of Work 
The work that was allotted when joining the foundation is to generate
leads. Theleads can be generated using various platforms like
LinkedIn, Internshala, Etc.Those leads will be then onboarded after
being interviewed by the core team of the supervisor that I was
assigned.After completion of the minimum requirement of the task and tenure
of 21 days, Ihave been promoted to Assistant Supervisor. As an
Assistant Supervisor, I
wasr e s p o n s i b l e   f o r   m a i n t a i n i n g   a   g r o u p   o f   i n t e r n s   a n d   a   c
ore team with twointerviewers, two Process Partners, and 
a n   M I S .   I   h a v e   t o   c o n d u c t   w e e k l y meetings with the team and
ensure all of them are performing their best. I will bereporting the daily
performances of the interns to my group supervisor daily.This helped me in
learning how to handle teams and experience in guiding theteam to
success. This has also increased my knowledge about how well an
HR department works.
4.Company Profile
AASMAAN Foundation is one of the largest youth-run NGOs in Ahmedabad
withits operations extended in the city of Bangalore. It was started in the year
2009, as
 
a group of people who wanted to give something back to
s o c i e t y i n s o m e o r   another way.Started as a group of 10 friends, today
AASMAAN Foundation has more than 100volunteers who work hard round the
year for the betterment of society.Later in the year 2012, it got registered
as a Non-Governmental Organization. Ithas been working since 2009 for
under and less privileged children in the field of education, health, and rights.I t
w o r k s w i t h a vi s i o n t o c r e a t e a s o c i e t y w h e r e c h i l dr e n c a n
p r o s p e r t o t h e i r   complete potential and enjoy equality in its true essence. It
promotes a culture of kindness and wants to instill a sense of giving back
to society amongst modernyouth.It is working for the upliftment and
betterment of the less-privileged kids, in thefield of child's education,
health, and rights.O v e r t h e y e a r s , A A S M A A N F o u n d a t i o n h a s
c o n d u c t e d a p l e t h or a of p r o j e c t s which not only include grass-root
level projects which are directly related to thekids but also include fund-
raising events.
5.My Job Profile

 Following is the Job
D e s c r i p t i o n   o u t l i ni n g   m y   r o l e   a n d   r e s p o n s i b i l i t i e s   a t Aasmaan
Foundation:
o
 Running internship drives on college campuses
o
 Using online sources to enroll candidates
o
 Screening resumes and application forms
o
 Schedule and confirm interviews with candidates

 
o
 Post, update & remove internship ads from intern boards, career
pages, andsocial networks
o
 Prepare HR-related reports as needed
o
 Participate and organizing company events and careers

 Work from Home

 Target
o
 The Target for the first task is the total onboarding from my referrals
should be a minimum of 8 Candidates
o
  T h e t a r g e t a s   a n A s s i s t a n t S u p e r vi s o r i s   t o g e t 5   o n b o a r d s
e a c h f r o m t h e Interns assigned to me

 Training
o
 Training and guiding of the interns assigned to me
o
 Allocating the workload among the core teams
o
 Training the existing employees i.e Core team

 Reporting
o
 Weekly review meeting with the interns, Performance appraisal
o
 Daily Performance of core team
o
 Overall performance of both teams reported at the end of 21 days
6.Description of Work 
 
Lead Generation by advertising in Linkedin and other social media platforms
o
 Posting the job vacancies and posters on various platforms to
get potentialleads
 
Screening and Selecting the potential candidates

 
o
 The screening of candidates resumes with their experience and
educational background
 
Post vacancies on various platforms
 
Managing and training new trainee interns
o
 Training and guiding new and existing employees
 
Reporting to superiors daily
o
 Reporting on the status of applicants
o
 Discussing the performance of candidates
 
Updating the vacancies from time to time Below is the list of
vacancies that Ihad
o
 Social Media Marketing

 They need to use their own Facebook, Instagram, and
W h a t s a p p t o create awareness about Aashman Foundation and make its voice
reach tomasses using social media.
o
 Human Resource

 Create internship drives on college campuses

 Use online medium to enroll candidates

 Screen resumes and application forms

 Schedule and confirmed interviews with candidates

 Post, update & remove internship ads from intern boards, career pages,and
social networks

 Prepare HR-related report's as needed (like training budget bydepartment)

 Participate in organizing company events and careers.
o
 Sales & Marketing
 Trusted by over 1 million members
Try Scribd FREE for 30 days to access over 125 million titles without ads or
interruptions!

Start Free Trial

Cancel Anytime.

 

 Generate funds for the organization to support the needy,
collaboratewith brands & individuals for gathering either funds or brand
awareness, branding, lead generation, client relationship management, etc
o
 Fund Raiser 

 Fundraising person must be energetic and ready to connect with
newindividuals as well as institutional organizations, need to support
theor g a n i z a t i o n i n r u n n i n g c a m p a i g n s w i t h m o n e t a r y a s w e l l a s
i n - k i n d support
o
 Videography

 The person should not be completely a Fresher. Bit
e x p e r i e n c e d i s required

 Should have a camera. We are not hiring anyone who calls himself
or herself a videographer by making videos on phone.

 The person should be living in the cities of Chandigarh,
Panchkula,Mohali, Zirakpur 
o
 Stop Motion Graphic

 The person should know how to make stop graphic motions.

 The candidate should submit a sample video by which they
w i l l b e evaluated
o
 Video editing

 The person must be professional and know all the editings done in thevideo

 Experience is a Must
o
 Youth Mediathon

 Intern has to make videos on projects
 

 Success stories would be displayed as a project

 Responsible for maintaining data for weekly, fortnight, monthlyreports in work
update magazine.
o
 Psychology

 Experience Psychology

 Understand Behaviour

 Personal Experience to learn the thought process

  S o c i a l   O b s e r v a t i o n s   o f   t h e   w i d o w ,   u n d e r pr i v i l e g e d   c h i l d , Under
privileged old ones, destitute ones
7.Methodology Applied
 
Task 1: Recruitment & Selection:
o
 Posted a job post on Linkedin, Apna, etc.

  I h a v e a s k e d m y p r of e s s i o n a l f r i e n d s f or t h e s u g g e s t i o n f or
h i r i n g candidates

 They have mentioned many sites and I have created a job post on that
o
 Floated the vacancies among friends who are looking for internships

 Posted the vacancies in the Whatsapp groups
o
 Contact Colleges and other sources for leads

 Mail colleges for internship offer for their students

 Contacted helping hands for the leads
o
 Screening the resume of applicants

 Filtered the candidates with their education

 Willingness to work without stipend
o
 Made them fill the form for further processing

 

 They are required to fill the form in which they will be asked for their contact
details

 The details will be used for interviewing and processing of candidatesif
selected
 
Task 2: Performance management & Employee guidance
o
 Managing a team of interns and core members
o
 Training the interns about task 

 How to generate lead and the process of selection
o
 Conduct weekly meeting to boost and appreciate their performances

 Appreciating the well-performed and encouraging
poor performancecandidates

 Clearing their doubts
o
 To review the performances of each intern

 Calculating the onboard percentage of each intern
o
 Maintaining Excel sheets daily

 Follow up on the candidates brought by interns
 
Task 3: Mentoring & Follow-up
o
 Training the existing employees i.e Core team on their work 

 Instructing their duties and responsibilities

 Clearing any doubts and problems they face

 
o
 Allocating work for each member 

 Daily work allocation to start work 
o
 Conducting weekly review meetings

 Meetings to discuss Referralsthe challenges they face

 Motivating them
o
 Guiding them through the progress
o
 Conducting Problem-solving sessions with core team members
o
 Collecting feedback of interviewers from interns
o
 Maintaining Excel sheets and updating daily

 Updating on how many candidates they contacted and processed

 How many candidates are onboarded each day
 
Task 4: Reporting & Promotion
o
 Reporting the performance of interns to Group Supervisor daily

 The reporting format is as followsReporting FormatDate-Batch Day-Assistant
supervisor Name-1.Total interns Allotted-2. Interns present in your group-3.
Total references-4. References today-

 
5. Interviews conducted today-6.Selected interns today-7. Rejected interns
today-8. Processing done today-9. On Boardings today-10. Total on Boardings-
o
 Conducting weekly review meetings with the Interns
o
 Daily Reporting of both teams

 Collecting reports of interns in the format of  Report Format Name-Date-
Referrals today-Total Referrals -

 Collecting reports of the core team asReport Format Name-Date- No
of Interviews Conducted- No of Selected-
o
 Promoting the Interns after completion of the task 

 Discussing the performance of interns with supervisor 

 Promoting the best candidates

 Filling up the promotion form for the candidates

 Explaining the next task and process of workflow
 
8.Recommendations

 The Internship Roles and Responsibilities should be clear 

 The Description should mention all the work they will do in their tenure

 The description and the given work shouldn’t differ 

 Guiding of the candidates should be better 

 Training on how to generate leads can be given

 The Supervisor should be given some tips on how to handle teams

 Supervisors should be polite

 Can conduct activities to keep all employees engaged

 The time taken for issuing the completion certificate can be less
9.Problems Faced

 Lead Generation
o
 Generation a lead as a fresher is a prety difficult
o
 Hard to find the best source of leads

 Screening Doments
o
 The documents of clients
should be real if its mismatch then we cantdo anything

 Selection of Clients
o
 The Clients often need some benefits
o
 They don’t qualify for the position they want

 Guiding of clients
o
 Guiding clients about the work and explaining
o
 Language barrier 
 
o
 Candidates don’t understand the task 

 Assigning Work 
o
 Sometimes clients are refused to gives their documents
o
 They don’t understand the work allotted to them

 Reporting
o
 Daily reporting to supervisor
o
 Daily performance Tracking
10.Learnings from the internship
The things that I learned from the internship are:

 Lead Generation
o
Generation of leads from various sources like Linkedin and soc
i a l   m e d i a  platforms

 Convience to the Clients
o
Convince to my Clients and make sure they are fit
o
Checking the eligibility of candidates

 Selection Techniques
o
Phone and Whatsapp call
o
Calling the candidates and ask them questions to know about our company

 Mentoring and guidance of my Clients
o
Calling the Clients day to day for Documentation
o
Solving the issues faced by Clients

 Time management
o
Submitting the report on time
 

 Target completion
o
Completion of required targets which is given by the HR 

 Reporting
o
Daily and weekly report

 Performance tracking
11.Conclusion
Investchacha Advisory Services LLP is a Finance Company which is gives
tipsfor invest money on

 Stock MarketOur motto is not doing business but to make aware maximum
people about Stock Market. Inthis process we encourage people to indulge in
Stock Market at very low risk instruments andgradually
increase the Capital. We (Investchacha Advisory Services LLP )
handhold our c u s t o m e r s   t i l l   t h e y   r e a c h   u p   t o   t h a t   c o n f i d e n c e  
l e v e l .   W e   h e l p   l a y m a n   a n d   p r o   a l i k e . We(Investchacha
Advisory Services LLP) are more focused to train people who have
never invested in stocks before with investment starting as low as INR 500 per
month

 Real EstateIn Real Estate we (Investchacha Advisory Services LLP )guide not
only buyers but
developer a l s o   f o r   i n v e s t m e n t   a n d   s e l l i n g   t e c h n i q u e s .   I n v e s t c h a c h
a   A d v i s o r y   S e r v i c e s   L L P   c a n   b e called Real Estate Agent for
Builder/ Developers. Investchacha Advisory Services LLP noto n l y
g i v e a d v i c e o n b u y i n g r i g h t p r o p er t y b u t a l s o t e l l h o w t o
maximize gain in
c e r t a i n  property. Investchacha Advisory Services LLP Investchacha Advisory 
Services LLP helpdeveloper to sell projects faster, reduce turn-around
time and invest in strategic locations.
 
We(Investchacha Advisory Services LLP) have onboarded various small and
big projects allover India

 Loans help you with right loan with best interest rates so that you are
not entrapped in loan cycleand able to pay on time to keep you CIBIL intact.
We (Investchacha Advisory Services LLP )also solve your loan mess with best
solutions

 Credit CardWe(Investchacha Advisory Services LLP) have tie ups with
best of the credit card in theindustry like SBI, HDFC, Citi, SCB, RBL,
and more. We can recommend you best creditcard with best limit. You
can also win an Amazon Gift voucher for successful application.I a m g l a d of
w o r k i n g i n s u c h a n or g a n i z a t i o n w h e r e m y c o n t r i b u t i o n i n
t h i s internship has helped a person in need. This internship has helped
me to learnand to know how an HR department works.This improved my
communication skills and reporting skills. The internshipenhanced my
skills and managerial skills, which will help in the futureThe HR helped me to
enhance my skills and trained me how to handle to clientsa n d s i t u a t i o n . I t
molded me to be fit for an organization where I can use
m y knowledge and skills learned hereThis internship provided me a great
opportunity to learn and execute my ideasand skills. I can see myself
getting upgraded by doing this internship