Demobilization and Closeout

DEMOBILIZATION PLAN
This Demobilization Plan contains five (5)

sections: I. General Information
II. Responsibilities III.
Release Priorities IV.
Release Procedures
V. Travel Information
I. GENERAL INFORMATION
The response is rapidly transitioning from the emergency response phase to a planned
recovery effort. The demobilization of incident resources must be conducted in an efficient
and safe manner and shall not interfere with ongoing incident operations. The following
will be incorporated into the demobilization effort:
A. All releases of resources from the Incident will be initiated in the Demobilization Unit
after of the approval of the Incident Commander.
B. No resources are to leave the Incident until authorized to do so
C, All property, including rental vehicles shall be properly returned and appropriate
records forwarded to finance.
D. Notify Logistics and Finance at least 24 hours in advance for identified

resources being demobilized.
II. RESPONSIBILITIES
A. Section Chief and Unit Leaders are responsible for determining resources surplus to
their needs and submitting lists to the Demobilization and Resources Unit Leader or the
Planning Section Chief.
B. The Incident Commander is responsible for:

. Establishing the release priorities
. Review and approve the Demobilization plan
. Review and approve all tentative release sheets
C. Operations Section Chief
. Identify any excess personnel and equipment available for demobilization and
provide list to
D. Planning Section Chief

. Identify and decontaminate all tactical resources, as needed.
. Where possible, release resources that have pre-established shared transportation
together to facilitate demobilization.
E. Demobilization Unit Leader or (Planning Section) is responsible for:

. Preparing the Demobilization Plan
. Compiling “Tentative” and “Final” Release sheets
. Making all notifications regarding tentative and final releases from the incident (on
and off
Incident)
. Working with jurisdictional agency to arrange transportation
. Ensure all signatures are obtained on the Demobilization Checkout form ICS 221
. Monitors the Demobilization Process and make any adjustments
F. The Safety Officer is responsible for:

. Identifying any special safety considerations for the Demobilization Plan
G. The Planning Section Chief is responsible for:

. Review and approval of the Demobilization plan
H. The Logistics Section Chief is responsible for:

. Facilities - that all personnel scheduled for release have good facilities for proper rest
. Facilities that all-sleeping and work areas are cleaned up before personnel are
released
. Supply: - will ensure that all non-expendable items are returned or accounted for
prior to release
. Ground Support - Ensure you coordinate all vehicle inspections with the
I. Finance/Administration Section Chief.

. Transportation - will ensure that there is adequate ground transportation during
the release process.
. Communications - will ensure that all radios, phones and pagers are returned or
accounted for
. Food unit leader - will ensure that there will be adequate meals for those being
released and those remaining
J. The Finance Section Chief is responsible for:
. Completion of all personal time reports
. Completion of all rental and agency equipment time reports
. Contract equipment payments as required
III. RELEASE PRIORITIES
A. The following are the release priorities:

1. Personnel welfare (safety and rest)
2. Needs of the assisting/cooperating agencies
3. High dollar assets
4. Local government response resources
5. Federal government response resources
IV. RELEASE PROCEDURES
A. When final approval for releases is obtained the Demobilization

unit will:
. Prepare transportation manifests
. Notify or page Incident Supervisors and/or personnel to be released
. Give Incident Supervisors and/or personnel the final release and briefing.
B. Resources and/or personnel will take the Demobilization Checkout form ICS 221 to:
. Communications Unit Leader: if communication equipment is issued
. Transportation Unit Leader: transportation plan, rental vehicle issued, and
vehicle safety inspection
. Facilities Unit Leader: to insure all facilities are clean
. Supple Unit Leader: return all expendable supplies and returned
. Finance Section: close out all personnel and equipment time records
. Documentation Unit Leader: turn in all ICS 214's and any necessary paperwork
. Demobilization Unit Leader: turn in ICS 221 with all the signatures
C. Demobilization Unit will be the last stop in the release process:
. Sign off the ICS 221 Demobilization Checkout form
. Notify the Resource Unit so that "T" card information is complete
. Notify local agency and home unit of ETD and ETA, destination and travel
arrangements
. Collect and send all Demobilization paperwork to the Documentation Unit
V. TRAVEL INFORMATION
A. The following are general guidelines to be followed for resources that are leaving the
Incident:
. All responders who are traveling by vehicle for more than 3 hours must have a
minimum of 4 hours rest prior to being released. Any exception to the 4 hour rest
rule must have the approval from the Unified Command.
. All resources must meet their individual agency regulations pertaining to rest and
travel.
. Point-to-point driving for returning responders shall be limited to the hours between 6
am and
10 pm.
. All resources MUST be able to arrive at their home base prior to 2200 hours 10 PM.
. All vehicles leaving the incident will have a safety inspection.
(Any deficiencies noted or

corrected).
. If applicable, all oversize vehicles (e.g. cranes, transports) MUST have appropriate
permits to Comply with State Vehicle Codes and State Road Department and
Highway Patrol requirements.
. During travel by ground resources should check in with the Dispatch every 2 hours.
. During travel resources should check in with the Dispatch immediately should any
problems occur.
. Personnel traveling on commercial aircraft will be given time to shower and dress
in clean clothes.
. All released resources upon arrival at their home unit will check-in with their home
unit.
B. All Strike Team/Task Force Leaders, Single Resources, and IMT members will be thoroughly briefed
prior to leaving the Incident. The briefing should include:
1. Method of travel
2. Personnel
3. Destination
4. ETD Camp/ETA Home Base
5. Transportation arrangements
C. Incident Directory:
See attached Incident communication pan and phone lists
CLOSEOUT
Team demobilization may include a formal “closeout” with the Agency Administrator.
An AA closeout meeting includes the following information:

• Incident summary.
• Major events that may have lasting ramifications.
• Documentation, including components that are not finalized.
• Opportunity for the agency officials to bring up concerns.
• Final evaluation of incident management by the agency executive/officials.
Team Closeout Meeting

• IMTs or other teams may hold a closeout meeting to discuss team performance.
• These meetings (aka After-Action Review) may result in “lessons learned” summary report.
DEPARTMENT OF EMERGENCY MANAGEMENT

Disaster Closeout Request
Applican Disaster No. Date of Request

t
REQUIREMENTS TO RECEIVE THE STATE SHARE
 All Federal funds must have been awarded and reimbursed to the applicant.
 All required site inspections must be completed by personnel.
 Donated Resource reimbursement applies to the entire 25 percent non-Federal cost share.
 Final audit of state files must be completed.
PROJECT COMPLETION AND CERTIFICATION

 By submitting this request, you certify that all eligible projects for the above
referenced disaster are 100 percent complete and comply with the approved scope of
work and all conditions and/or requirements of each Project Worksheet (PW) or Sub-
Grant application (SGA).
 Please be aware that monies received from the Governor’s Disaster Fund are subject to
review by State Legislative Audit. Therefore, disaster records must be maintained for a
minimum of (3) three years from date of disaster closeout. Also, within a year after
receipt of Federal funds in the amount of P500,000 or more, you are required to submit a
copy of your Single Audit to this agency.
I CERTIFY THAT THE APPROVED WORK IS COMPLETED IN ACCORDANCE WITH

THE GRANT TERMS AND CONDITIONS AND/OR OTHER AGREEMENTS AND
HEREBY PROVIDE MY SIGNATURE AND CERTIFY THAT I AM THE AUTHORIZED
REPRESENTATIVE TO SUBMIT THIS REQUEST.
Authorized Applicant Representative (Print Title

Name)
Authorized Applicant Signature Date

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DEMOBILIZATION PLAN

This Demobilization Plan contains five (5)

B. No resources are to leave the Incident until authorized to do so

D. Notify Logistics and Finance at least 24 hours in advance for identified

B. The Incident Commander is responsible for:

D. Planning Section Chief

E. Demobilization Unit Leader or (Planning Section) is responsible for:

F. The Safety Officer is responsible for:

G. The Planning Section Chief is responsible for:

H. The Logistics Section Chief is responsible for:

I. Finance/Administration Section Chief.

III. RELEASE PRIORITIES

A. The following are the release priorities:

IV. RELEASE PROCEDURES

A. When final approval for releases is obtained the Demobilization

(Any deficiencies noted or

An AA closeout meeting includes the following information:

Team Closeout Meeting

DEPARTMENT OF EMERGENCY MANAGEMENT

Applican Disaster No. Date of Request

REQUIREMENTS TO RECEIVE THE STATE SHARE

PROJECT COMPLETION AND CERTIFICATION

I CERTIFY THAT THE APPROVED WORK IS COMPLETED IN ACCORDANCE WITH

Authorized Applicant Representative (Print Title

Authorized Applicant Signature Date

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