IT SKILLS LAB-2 REPORT

SUBJECT CODE: (KMBN-251)

DEPARTMENT OF MASTER OF BUSINESS ADMINISTRATION

Bansal Institute of Engineering and Technology
(Affiliated to AKTU Lucknow, UttarPradesh & Approved by AICTE, New Delhi)

NH-24, Sitapur Road,Behind Sewa Hospital, Lucknow, U.P, India.

(2020-21)
COURSE OBJECTIVE
• To develop pivot table and understand the validating & auditing techniques
• To understand different charting techniques in MS Excel
• To understand different formatting techniques in MS Excel

COURSE OUTCOME
CO1. To gain knowledge of pivot table and understand the validating & auditing Knowledge (K2)

CO2. Learn to use different charting techniques in MS Excel Applying (K4) Synthesizing ( K)
 INDEX
S.No Topics Date Signature Remark
1 Create a Pivot Table in Excel. 06/05/2021

Show the working with Drill down on Pivots

2 and Summarize Pivot Data by “Average” or 27/05/2021
some other formula.
Show the working with Pivot analyzing
3 data using goal seek and solver and using 03/06/2021
Goal Seek to determine the interest rate.
Creating a Scenario in Excel and show that
4 how can we provide the input? we edit the 10/06/2021
scenario.
Show the steps to perform the edit operation
5 17/06/2021
in Scenario.
Show the steps to Merging Scenarios from
6 Other Workbooks. 24/06/2021

Understanding chart types, column chart,

7 bar chart, line chart, pie chart. 01/07/2021

Draw the column chart for the following

8 data set. 08/07/2021

Create a PivotChart report from an existing

9 PivotTable report. 15/07/2021

EXPERIMENT-1
Objective: Create a Pivot Table in Excel?
What is a Pivot Table?
Excel Pivot Tables help us take a table (or list) of data and then create a report from it, instantly.
or A pivot table is a great tool for sorting and summarizing the data in a worksheet file. It can
automatically sort, count, and total spreadsheet data and then create a second table to display the
summarized data. Once we have finished looking at the summarized data, we can quickly re-sort
your data and look at it from a totally different perspective, and all of this can be done without
using functions or formulas.
For example we can take a bunch of sales data and then create a report on region-wise sales
performance by Product.

We can do a lot of reporting & analysis using Pivot Tables.

• Drill down pivot tables: We can drill-down and get details by just double clicking on a
value.
• Change Summary from Total: We can change summaries in Pivot Reports from Total to
Count, Average or something else very easily. Just use Value Field settings.
• Slice & Dice Pivots: We can move anything to anywhere in pivot reports and Excel
would instantly change the report layout and calculations.
• Difference from last month: We can easily display the difference from last month by
changing value field settings.
• Calculated Fields in Pivots: We can make custom calculations in Pivot Reports by adding
calculated fields.
Create a Pivot Table
• Select the cells we want to create a PivotTable from.
• Select Insert > PivotTable.

• Under Choose the data that you want to analyze, select  Select a table or range. 

• In Table/Range, verify the cell range.

• Under Choose where we want the PivotTable report to be placed, select New
worksheet to place the PivotTable in a new worksheet or Existing worksheet and then select
the location you want the PivotTable to appear.
• Select OK
 EXPERIMENT-2
Objective: Show the working with Drill down on Pivots and Summarize Pivot Data by
“Average”
or some other formula.
Working with Drill down on Pivots
• Let us suppose that we want to see the values behind a pivot field just double click on it.
• Let’s say, the sales of Lawrence in Middle region is $5,908 and we want know which
items contribute for this total.
• When we double click on the number $5,908 excel will show a list of all the records that
add up to this number, neatly arranged in a new worksheet. Instant drill down.

Summarize Pivot Data by “Average” or some other formula

By default excel summarizes pivot data by “sum” or “count” depending on data type.
But often we may want to change this to say ―average‖, to answer questions like ―what is the average
sales per product‖.
• For this, just right click on pivot table values (not on row or column headings)
• Select ―summarize data by‖ and select ―Average‖ option.

EXPERIMENT-3
Objective: Show the working with Pivot Table to analyzing data using goal seek and solver
and
 using Goal Seek to determine the interest rate.
To analyzing data using goal seek and solver
• Open a new, blank worksheet.
• First, add some labels in the first column to make it easier to read the worksheet.
• In cell A1, type Loan Amount.
• In cell A2, type Term in Months.
• In cell A3, type Interest Rate.
• In cell A4, type Payment.
• Next, add the values that you know.
• In cell B1, type 100000. This is the amount that you want to borrow.
• In cell B2, type 180. This is the number of months that you want to pay off the
loan.
Although we know the payment amount that we want, here we do not enter it as a value, because the
payment amount is a result of the formula. Instead, we add the formula to the worksheet and specify
the payment value at a later step, when we use Goal Seek.
• Next, add the formula for which we have a goal. For the example, use the PMT function:
In cell B4, type =PMT(B3/12,B2,B1).
The formula refers to cells B1 and B2, which contain values that we specified in
preceding steps. The formula also refers to cell B3, which is specify that Goal Seek put
the interest rate. The formula divides the value in B3 by 12 because we specified a
monthly payment, and the PMT function assumes an annual interest rate.
Because there is no value in cell B3, Excel assumes a 0% interest rate and, using the
values in the example, returns a payment of $555.56. We can ignore that value for now.
Goal Seek to determine the interest rate

• On the Data tab, in the Data Tools group, click What-If Analysis, and then click Goal

Seek.

• In the Set cell box, enter the reference for the cell that contains the formula (reference is
cell B4)

• In the value box, type the formula (In the example, this is -900).

• Now by changing cell box, enter the reference for the cell that contains the value (this
reference is cell B3.)

• Click OK.
 • Goal Seek runs and produces a result as follows:

Cells B1, B2, and B3 are the values for the loan amount, term length, and interest rate.
Cell B4 displays the result of the formula =PMT(B3/12,B2,B1).
• Finally, format the target cell (B3) so that it displays the result as a percentage.
• On the Home tab, in the Number group, click Percentage.
• Click Increase Decimal or Decrease Decimal to set the number of decimal places.

EXPERIMENT-4
Objective: Creating a Scenario in Excel and show that how can we provide the input? we
edit the scenario.
Creating a Scenario
Use the Scenario Manager, we create sets of inputs called scenarios. To create a scenario we
follow these steps:
• Choose the Tools menu’s Scenarios command. Excel displays the Scenario Manager dialog
box.
 • Click the Add button. Excel displays the Add Scenario dialog box.
• Output as

• Name the scenario such as Profit value & cost analysis

• Identify the scenario inputs: Enter the worksheet range that holds the cells we want to
change in the Changing Cells text box of the Add Scenario dialog box by using the mouse
to select the worksheet range.
• Now we finish, click OK.
Output:

EXPERIMENT-5
Objective: Show the steps to perform the edit operation in Scenario.
Editing a Scenario
We follow these steps to edit an existing scenario:
• Choose the Tools menu’s Scenarios command: Excel displays the Scenario Manager dialog
box.
• Select a scenario such as Profit value & cost analysis.
• Click the Edit button.
• Optionally, edit the scenario name: we can do this by editing the contents of the Scenario
Name text box.
• Optionally, change the scenario inputs: we can do this by editing or replacing the
worksheet range or worksheet ranges shown in the Changing Cells text box of the Edit
Scenario dialog box.
• Now we finish, click OK.
 EXPERIMENT-6
Objective: Show the steps to Merging Scenarios from Other Workbooks.
Merging Scenarios from Other Workbooks
If two workbooks use the same set of input cells, we can copy, or merge, a scenario from one
open workbook to another open workbook.
Follow these steps to merge scenarios:
• Activate the workbook to which we will add a scenario. Now we open both workbooks
and work from the workbook to which is original scenarios. Choose the Tools menu’s
Scenarios command..
• Click the Merge button: Excel displays this Merge Scenarios dialog box

• Use the Book list box to select the workbook.

• Use the Sheet list box to select the scenario
• Click OK.
• Excel merges the scenarios from the source workbook into the active workbook.
 EXPERIMENT-7
Objective: Understanding chart types, column chart, bar chart, line chart, pie chart.
What is a chart?
A chart is a visual representative of data in both columns and rows. Charts are usually used
to analyze trends and patterns in data sets. Let's suppose that we have been recording the sales
figures in Excel for the past three years. Using charts, we can easily tell which year had the most
sales and which year had the least. we can also draw charts to compare set targets against actual
achievements.
For example
Item 2012 2013 2014 2015
Desktop Computers 20 12 13 12
Laptops 34 45 40 39
Monitors 12 10 17 15
Printers 78 13 90 14

Types of Charts in MS Excel

• Pie Chart
When should I use it: When we want to quantify items and show them as percentages?

• Bar Chart
When should I use it: When we want to compare values across a few categories? The
values run horizontally

• Column chart
When should I use it: When we want to compare values across a few categories.The values run
vertically
 • Line chart
When should I use it: When we want to visualize trends over a period of time (months, days,
years, etc.)

• Combo Chart
When should I use it: When we want to highlight different types of information?
 EXPERIMENT-8
Objective: Draw the column chart for the following data set.
Name of Item Desktop Computers Laptops Monitors
Printers Sale in 2012 20 12 13
12
Sale in 2013 34 45 40 39
Sale in 2014 12 10 17 15
Sale in 2015 78 13 90 14
Step to creating charts in Excel
• Open Excel
• Enter the data from the data set
Output
Item 2012 2013 2014 2015
Desktop Computers 20 12 13 12
Laptops 34 45 40 39
Monitors 12 10 17 15
Printers 78 13 90 14

• Select the data you want to represent in graph

• Click on INSERT tab from the ribbon
• Click on the Column chart drop down button
• Select the chart type you want
Output

EXPERIMENT-9
Objective: Create a PivotChart report from an existing PivotTable report.
Create a PivotChart report from an existing PivotTable report
• Click the PivotTable report.
• On the Insert tab, in the Charts group, click a chart type.
• Select the PivotTable report
• Click the PivotChart report. Clicking a PivotChart report displays the PivotChart
Tools, adding the Design, Layout, Format, and Analyze tab.
• Click at Select Data to display the Edit Data Source dialog box, and then note the
associated PivotTable name, which is the text that follows the (!) exclamation
point, in the Chart data range text box and then click OK.
• To find the associated PivotTable report, click each PivotTable report in the
workbook, and then on the Options tab, in the PivotTable group, click Options
until we find the same name in the Name text box.
• Click OK.
• On the Options tab, in the Actions group, click Select, and then click Entire PivotTable.
• Press DELETE