CLC-Meeting-December-12-2020 2

CLC Meeting on December 12, 2020
Venue: Right Wing of CMA-Pagadian City Alliance Church

Attended by:
1. BOP Buena-oro as Chairman/Presider
2. BOP Galindez
3. BOP Ortiz
4. BOP Yolhand Sente, Jr
5. BOP Alido
6. BOP Singular
7. BOP Aldamero as Secretary
8. BOE Lim
9. BOE Cabatingan
10. BOE Morata
11. BOE Antipuesto
12. BOE Hofilena
13. BOE Gabas
14. BOE Chua
15. BOE Padua
16. BOE Tan
17. BOT Co
18. BOT Chiong
19. BOT Abastar
20. BOT Moron
21. BOT Escandallo
22. Admin Panduma
The meeting started at 9:22am

Then, BOP Buena-oro led the group in singing a praise & worship song, then BOE Jun Antipuesto opened the
CLC meeting in prayer, and BOT Louie Abastar inspired the leaders with the word of God.
BOP Ryan announced that the council is in quorum, and then presented the agenda as follows:
Agenda:
1. Reading of the previous minutes
2. Business out of the previous minutes
a. Ptr. Yolhand Sente Jr concern
b. Rooftop CR completion report
c. Others
3. BOE/BOP Concerns
a. Reassignment of BOE to the other departments
b. Application of Ptr. Johnel Sinining (Children’s department)
c. 67th Thanksgiving updates
d. New Year’s Eve service
4. BOT Concerns
a. 2021 Budget Approval
b. Others
5. Others
a. Schedule of CLC monthly meeting
MSC - BOE Cabatingan moved to accept the agenda, and then seconded by BOE Tan and was carried
unanimously by the council.
I. READING OF THE MINUTES
MSC - BOT Morata moved to dispense the reading of the previous minutes, then seconded by BOT
Escandallo, and was carried unanimously.
II. BUSINESS OUT OF THE PREVIOUS MINUTES

1. Resignation of Ptr. Yolhand Sente Jr.
a. BOT Co expressed his gratitude to Pastor Yolhand for coming back here in order to personally,
respectfully and formally express his resignation. He also narrated that in their negotiation with
Pastor Yolhand Sente, they were not able to get what they want because Pastor Sente’s response
was the same which is to resign from his position as Youth Department Head.
b. He also informed the council that nine (9) out of fifteen (15) BOTs agreed to accept his
resignation formally.
c. BOE Lim expressed that the council has come to a conclusion on this issue, and therefore should
be put to rest, and discuss other matters.
d. There are two options regarding his exit that the council can take on this matter – (a) he will
render service until January 06, 2020 which is also the consummation of his resignation letter, or
(b) grant him the early exit that the council can give and agree on.
e. BOP Buena-oro suggested December 30, 2020 for the following reasons; (a) he will be given
two weeks for clearance, (b) he will be able to preach on December 27, 2020, and give his
farewell speech, and (c) he will be able to join the year-end thanksgiving part of the pastoral
team.
f. BOE Hofilena expressed that the council has the power to grant amnesty to any violations of the
contract made by any person. He also suggested that the council will take on the
recommendation of the BOE & BOP which is to grant him an early exit.
g. BOT Co stated that the BOT is in the same boat with other leaders, but informed the council that
there were two letters submitted by Pastor Yolhand Sente which is noticeably different on
content. BOE Hofilena expressed that the suggestion is to approve his resignation letter.
h. BOT Co suggested that Pastor Yolhand should make a letter in the tenor of resignation that can
be dated on November 1, 2020 so that he will still be able to follow the 60 days policy for
resignation which would end on December 30, 2020.
i. BOP Buena-oro informed the council that Pastor Yolhand submitted another letter which is a
resignation letter, and therefore there’s no need to write another one. BOT Co asked that the
Admin will be furnished with a copy.
MSC - BOT Abastar moved to accept and approve his resignation effective on December 30, 2020, then
seconded by the BOT Co, and was carried unanimously by the council.
2. Rooftop CR completion report
a. Admind Panduma also reported that the construction was finished on December 04, 2020, and it
costs P60, 000.00 all in all.
3. Construction of ground floor

a. BOT Co informed the council that the construction will start this December 2020. They will be
executing the CLC motion unanimously carried out by the council last year.
MSC - BOE Cabatingan moved to accept the business out of the previous minutes, then seconded by the
BOE Hofilena, and was carried unanimously by the council.
III. BOARD OF PASTORS & ELDERS CONCERNS

1. BOE reports and concerns
a. BOE Cabatingan read out loud the minutes of the elders and pastors meeting to the council.
MSC - BOE Cabatingan moved to accept the elders report, then seconded by BOE Antipuesto, and was
carried unanimously by the council.
2. Re-assignment of Elders into other departments

MSC - BOE Lim moved for the acceptance of the reassignment of Elders into other departments, then
seconded by BOE Morata, and was carried unanimously by the council.
3. Status of BOT members

a. BOP Ortiz inquired about the status of the BOT. He is concern of two things, first, regarding
spiritual supervision over them, and second regarding their assignment into a ministry.
b. BOT Co informed the council that 10 out of 15 are active in their meetings. He also stated that
they did not have a meeting for a period of two months because of COVID. Despite this, he
wants the council to note that they were still able to do their responsibility, and accomplished
their goals.
c. BOT Buena-oro responded that 90% of the trustees are part of a cell-group that is headed by a
minister. BOT Co also reported that 14 out of 15 of the trustees did not experience shepherding
during their time of needs or received a call from ministers to ask of their welfare.
d. BOP Ortiz expressed that we should have a one on one accountability in order to carry out our
vision next year, and in order to strengthen relationship within the leadership.
4. Application of Ptr. Johnel Sinining

a. Admin Ben objected the hiring of Ptr. Johnel Sinining because the guidelines require experience
for this position. He also stated that it should not be accepted that the guidelines will not be
followed.
b. BOP Buena-oro responded that there’s no guideline or policy yet for the Children’s Department
& Youth Department. His experience also as an intern was considered for hiring, and that there’s
already an internal agreement about this.
c. Admin Ben asked the council to revise and update our church policy if it we are not able to
follow it. BOE Hofilena further the point by suggesting that in the year 2021, the council should
discuss and update the policies of the church.
MSC - BOE Chua moved for the acceptance of the application of Ptr. Johnel Sinining for the position of
the Children’s Department effective Jan 1, 2021, then seconded by BOE Tan, and was carried
unanimously by the council.
5. New Year’s Eve Service

a. There will be a New Year’s Eve service this December 31, 2020 at 6pm.
6. Thanksgiving Updates
a. BOP Buena-oro reported that there’s no confirmation and affirmation of Senator Manny
Pacquiao as our speaker. Therefore, our official speaker for our thanksgiving is Rev. Richard
Rojas, the President of Ebenezer Bible College and Seminary.
b. BOE Lim updated the council that there are confirmed nine donors of lechon for our church
thanksgiving.
c. BOP Ryan informed the council about the process of lechon distribution. Members should first
indicate that they will avail the lechon. Then, they can get it here at PCAC on December 20,
2020 at 9am to 12nn. BOP Ortiz said that we should increase the amount of lechon that will be
given since its Thanksgiving, and if there will be more lechon than those who want to avail of it.
d. BOE Lim suggested that we should give P10, 000.00 for our love gift for the speaker. BOE
Hofilena echoed the same suggestion because of the ease in doing the preaching engagement.
e. BOT Co counter suggested that it will be P5, 000.00. Past speakers received P25, 000.00, but the
church only contributed the same amount.
f. BOP Ortiz suggested that we will give P5, 000.00 but also give support of P5, 000.00 to
Ebenezer which BOE Lim suggested.
g. BOP Dennis counter suggested that we should focus on the speaker since it is thanksgiving and
the church supports any bible school that asks for help.
h. BOP Singular suggested that we should give P10, 000.00 because bible school staffs has a small
income.
The council unanimously agreed to give P10, 000.00 for Rev. Richard Rojas as our Thanksgiving Speaker
2020. Approved.
MSC - BOE Morata moved for a lunch break in our CLC meeting, then seconded by BOE Padua, and
was carried unanimously by the council.
IV. BOARD OF TRUSTEES CONCERNS

1. Budget 2021 Approval
a. Foreign Missions budget will be changed to P50, 000.00 from P12, 000.00.
b. Local Missions Retreat budget will be changed to P100, 000.00 from P50, 000.00.
c. Bible School Student Scholarship Support will be changed to P100, 000.00 from P50, 000.00.
d. General Fund Share to CAMACOP will be changed from P50, 000.00/quarter last year to P40,
000.00/quarter this year
e. Calamity Fund will not be allocated with any funds, but if there are needs that will arise it will be
brought up to the CLC meeting, and be taken from the supplemental budget.
f. The church council agreed that we will be giving P1. 000.00 social concern for those who have
tested positive of COVID through a swab test, and who will be hospitalized by the government.
MSC - BOE Hofilena moved to accept the P11,065,358.00 as our 2021 budget (see Admin Expense Summary
& Budget 2021 for breakdown), then seconded by BOT Moron, and was carried unanimously by the council.
V. OTHERS
1. CLC Meeting Schedule
MSC - BOT Moron moved to change officially the schedule of the CLC meeting from every evening of
the second Tuesday of the month to every morning of the second Saturday of the month, then seconded
by BOE Chua, and was carried unanimously by the council.
2. Joint meeting of Pastors & Elders
a. BOT Co pointed out that this will cause imbalance within the power in the church. The joint
meeting will cause these two powers – Elders & Pastors, to be united in one decision already
before the CLC meeting.
b. He expressed that the BOT felt that they are being perceived in a bad light because they disagree
with an assumed major decision.
c. BOP Ryan clarified that for this year the Pastors & Elders met only twice. It is not a regular
activity meeting. He also clarified that this kind of meeting is allowed in our church policy as
Board of Pastors & Church Elders (BPCE).
d. BOE Hofilena suggested that we should go through our church policy to update it and to inform
other leaders.
e. BOP Milan stated that the BOT should be divided amongst the ministers just like what is done to
our elders.
f. BOP Ortiz asked that the discipleship should start within the top leadership.
g. In summary these are the following suggestions that were made:
i. Have joint meeting for fellowship but decide separately
ii. Go through our church policy for discussion, reformation and information
iii. BOT should be divided amongst the ministers just like what is done to our elders
iv. Start personal accountability and one on one discipleship with BOT
MSC - BOT Moron moved for adjournment, then seconded by BOE Tan, and was carried unanimously
by the council.
The closing prayer was led by BOE Chua, and the meeting ended at 2:53pm.
Recorded by: Attested by:
Ptr. Timothy Aldamero Rev. Ryan Buena-oro

Designated Secretary Senior Pastor

CLC-Meeting-December-12-2020 2

Uploaded by

Copyright:

Available Formats

CLC-Meeting-December-12-2020 2

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

CLC-Meeting-December-12-2020 2

Uploaded by

Copyright:

Available Formats

CLC Meeting on December 12, 2020

Venue: Right Wing of CMA-Pagadian City Alliance Church

The meeting started at 9:22am

I. READING OF THE MINUTES

II. BUSINESS OUT OF THE PREVIOUS MINUTES

3. Construction of ground floor

III. BOARD OF PASTORS & ELDERS CONCERNS

2. Re-assignment of Elders into other departments

3. Status of BOT members

4. Application of Ptr. Johnel Sinining

5. New Year’s Eve Service

IV. BOARD OF TRUSTEES CONCERNS

Recorded by: Attested by:

Ptr. Timothy Aldamero Rev. Ryan Buena-oro

You might also like