Macintosh

User’s Guide
for Macintosh PowerBook computers
® ™
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 Contents
LEARNING

Preface How to Use This Book xv Chapter 11 Organizing Your Files 121

Part I Learning Macintosh 1 Chapter 12 Adapting the Macintosh to Your Own Use 133

Chapter 1 Turning the Macintosh On and Off 3 Chapter 13 Printing 157

Chapter 2 Working on the Desktop 9 Chapter 14 Using Your Macintosh on a Network 173
REFERENCE

Chapter 3 Working With Disks 25 Chapter 15 Enhancing Your Macintosh System 205

Chapter 4 Creating a Document 37 Chapter 16 Care and Maintenance 221

Chapter 5 Changing a Document 45 Appendix A Keyboard and Character Sets 229

Chapter 6 Organizing Your Work 55 Appendix B Exchanging Disks and Files With
MS-DOS Computers 232
Chapter 7 Learning More About Your Macintosh 69
Appendix C Where to Get More Information About
TROUBLESHOOTING

Part II Macintosh Reference 75 Your Macintosh 237

Chapter 8 Setting Up Your Macintosh System 77 Glossary 239

Chapter 9 Using Power Efficiently 87 Troubleshooting 253

Chapter 10 Using Hard Disks and Floppy Disks 109

INDEX

Index 265
iii
Radio and television interference xiv Open an icon 15
Look at the contents of a window 16
Preface How to Use This Book xv Make a window the active window 16
Make a window larger or smaller 17
Part I Learning Macintosh 1 Move the hidden contents of a window into view 18
Close a window 20
Chapter 1 Turning the Macintosh On and Off 3 Move a window 20
Turn your computer on 4 What’s on the desktop? 22
When you turn on your computer 6 Using the keyboard 24
Turn your computer off 7
If your computer seems to stop working 8 Chapter 3 Working With Disks 25
Insert a floppy disk 26
Chapter 2 Working on the Desktop 9 Floppy disks and hard disks 27
Use the trackball 10 Initialize a disk 28
Point 10 Copy the contents of a disk 29
Click 11 Taking care of floppy disks 30
Press 11 Take a floppy disk out of its drive 31
Drag 12 Protect the contents of a disk 32
Using the trackball comfortably 13 Use the Trash 33
Choose a command 14 On your own: Install your programs 34
Giving orders to your Macintosh 14 Throw away extra System Folders 36

iv Contents
Chapter 4 Creating a Document 37 Chapter 6 Organizing Your Work 55
LEARNING

Open a program 38 Duplicate a document 56

Create a document 39 Change the name of an icon 58
Save your work 39 Save a different version of a document 60
Switch programs 40 Save?—or Save As? 61
Two types of programs 43 Open a document while its program is active 62
Close a document 43 Organize icons in a folder 62
Opening and closing documents and programs 44 What’s an alias? 64
Use an alias 64
REFERENCE

Chapter 5 Changing a Document 45 Create a stationery pad 66

Open a document 46
Change a document 46 Chapter 7 Learning More About Your Macintosh 69
Save your work so far 49 Use Balloon Help 70
Taking a shortcut 49 Use Part II of this book 72
Make more changes 50 What’s not in Part II 72
Quit a program 53 Where to find information 73
Make a backup copy of a document 53 What next? 73
TROUBLESHOOTING
INDEX

Contents v
Part II Macintosh Reference 75 Chapter 9 Using Power Efficiently 87
Turning on the computer 87
Chapter 8 Setting Up Your Macintosh System 77 Turning on the computer for the first time 87
Setting up your computer hardware 77 Turning on the computer to resume your work 88
Working comfortably 78 Restarting a computer that’s already on 89
Installing, reinstalling, or updating your system software 79 Restarting a computer that can’t be turned on normally 89
Before you install 79 Turning off the computer 91
Installing system software 80 Putting the computer to sleep 91
Installing customized system software 81 Sleep shortcuts from the Battery desk accessory 92
Starting up with a floppy disk 82 Shutting the computer down 92
Installing your programs 83 Monitoring the battery charge level 93
Installing programs without a floppy disk drive 83 Opening the Battery desk accessory 93
Checking for computer viruses 84 Responding to low-power messages 94
Working with several programs at a time 85 Recharging the battery 95
Finding out what programs are open 85 Using the power adapter 95
Switching programs 85 Using an external recharger 96
Hiding and showing windows on the desktop 85 Removing or replacing the battery 98
Changing the amount of memory a program uses 86 Maximizing battery life 99
Replacing backup batteries 99

vi Contents
Conserving power 101 Chapter 10 Using Hard Disks and Floppy Disks 109
Suggested methods of maximizing battery use time 101
LEARNING

Preparing a new disk for use 109

Adjusting system rest 102 Initializing a hard disk 110
Adjusting system sleep 103 Initializing a floppy disk 111
Adjusting hard disk sleep 104 Erasing a floppy disk 112
Using Power Saver 105 Designating a startup disk 113
Using a RAM disk 105 Scanning order for startup disks 113
Creating a RAM disk 106 Protecting the information on a disk 114
Erasing a RAM disk 107 Locking a floppy disk 114
REFERENCE

Resizing or removing a RAM disk 107 Locking a file 114

Making a RAM disk the startup disk 108 Backing up your files 115
If you can’t save files on a floppy disk 115
Ejecting a disk 116
If you can’t eject a floppy disk 116
Caring for disks 117
Hard disk precautions 117
Testing and repairing disks 117
If a hard disk icon doesn’t appear 117
TROUBLESHOOTING

Using Disk First Aid 118

Testing a hard disk 120
INDEX

Contents vii
Chapter 11 Organizing Your Files 121 Chapter 12 Adapting the Macintosh
Straightening up your files 121 to Your Own Use 133
Using folders to organize your files 122 Specifying which items you want opened at startup 134
Creating and naming folders 122 Putting an item in the Apple menu 134
Filing documents when you save them 123 Putting files in the System Folder 134
Making items easier to find 124 Removing files from the System Folder 135
Using an alias 124 Changing the items in the Label menu 136
Creating an alias 124 Setting the time and date 136
Uses of aliases 124 Setting a time for the Alarm Clock to go off 137
Locating the original of an alias 125 Turning the alarm off 138
Installing an item in the Apple menu 125 Adjusting the way the trackball works 139
Moving an item to the desktop 125 Adjusting the way the keyboard works 140
Finding an item 126 Making keyboard shortcuts easier to type 141
Finding an item by name 126 Adjusting the keyboard to ignore
Finding an item using other criteria 127 accidental keystrokes 141
Finding items that meet two criteria 129 Setting the alert sound 142
Ways to use the Find command 129 Installing a sound 143
Creating a template or stationery 130 Removing a sound 143
Getting information about your files 131 Recording sounds 143
Using the Info window 131
Using the View menu 132

viii Contents
Changing the desktop pattern 144 Chapter 13 Printing 157
Adjusting the blinking of a menu item 146
LEARNING

Before you print 157

Adjusting the blinking of the insertion point 146 Choosing a printer 157
Changing the way the contents of windows appear 147 If your printer is connected directly
Changing the appearance of icons 148 to your computer 158
Assigning a label to an icon 149 If your printer is connected over a network 159
Adjusting screen brightness 149 Selecting Page Setup options 160
Magnifying the screen image 150 Updating printer software on networked computers 161
Turning off the Empty Trash warning 152 Printing your work 162
REFERENCE

Managing memory 152 Printing the contents of a window or the desktop 163
Checking memory use 152 Solutions to common printing problems 164
Adjusting the disk cache 153 Controlling background printing 164
Using hard disk space as memory 154 Working with fonts 166
Turning on 32-bit addressing 156 Outline fonts and bitmap fonts 166
Tips for using memory efficiently 156 Installing fonts 167
Removing fonts 168
Transferring fonts to a LaserWriter printer 168
Finding out about available fonts 170
TROUBLESHOOTING

Other ways to use the LaserWriter Font Utility 170

Initializing a hard disk attached to a printer 170
Restarting a LaserWriter printer 171
Turning the printer’s start page on or off 171
Transferring a PostScript file to a LaserWriter 172
INDEX

Contents ix
Chapter 14 Using Your Macintosh on a Network 173 Naming a group of users 186
Setting up your Macintosh on a network 173 Seeing who’s in a group 187
Connecting to a network 174 Selecting a user or group to share a folder or disk 188
Turning on AppleTalk 174 Preventing users or guests from accessing
your computer 189
Naming your Macintosh and its owner 175
Removing a user from a group 190
Gaining access to files on shared disks 176
Removing a user or group from your list
Before you begin 176 of registered users 190
Connecting to a shared disk 177 Giving away ownership of a folder or disk
Disconnecting from a shared disk 178 on your computer 190
Using an alias to connect quickly to a shared disk 179 Turning file sharing off 191
Connecting automatically when you start up 179 Monitoring file-sharing activity 192
Working with files and folders on other computers 180 Disconnecting someone who is connected
Creating a new folder on another computer 180 to your computer 193
Changing your password 181 Gaining access to your computer
from another computer 194
Giving folder ownership to someone else 182
Changing your password 195
Sharing your own files 182
Using access privileges 196
How file sharing works 182
Understanding access privileges 196
Turning file sharing on 183
Setting access privileges to folders and disks 197
Selecting a folder or disk to share 183
Access privilege strategies 198
Making a shared folder or disk private 184
Working with privileges that others have set 199
Naming a registered user 185
Checking your access privileges 199
Setting a registered user’s password 186

x Contents
 Linking programs 200 Connecting SCSI devices 208
Linking to a program on another computer 200 Installing software 208
LEARNING

Disconnecting a program link 201 Setting SCSI ID numbers 208

Allowing other people to link to your programs 201 Checking that the SCSI chain is properly terminated 210
Turning program linking on 202 Rules for correct chain termination 210
Selecting a program for linking 202 Connecting cables 211
Allowing guests to link to your programs 203 Using your computer as a SCSI disk 212
Naming specific users to link to your programs 203 Connecting your computer as a SCSI disk 212
Using communications products with System 7 204 Simplifying the SCSI disk connection process 214
REFERENCE

Using the Communications Toolbox 204 Using SCSI disk mode to reinstall system software 215
Using Data Access Language 204 Drawing battery power in SCSI disk mode 216
Quitting SCSI disk mode 216
Chapter 15 Enhancing Your Macintosh System 205 Connecting a modem 217
Adding memory to your computer 205 Connecting a printer 218
Connecting an external floppy disk drive 206 Connecting a mouse or other ADB device 218
Attaching the external floppy disk drive 206 Connecting a microphone 219
Starting up from a floppy disk 207 Connecting headphones or speakers 220
Disconnecting the external floppy disk drive 207
TROUBLESHOOTING

Caring for the disk drive 207

INDEX

Contents xi
Chapter 16 Care and Maintenance 221 Appendix A Keyboard and Character Sets 229
Important safety instructions 221 Using Caps Lock 230
Cleaning the computer 222 Typing special characters and symbols 230
Caring for batteries 223
Traveling with your computer 223 Appendix B Exchanging Disks and Files
Storing your computer 224 With MS-DOS Computers 232
Short-term storage 224 Initializing a disk in MS-DOS format 232
Long-term storage for the PowerBook 140/170 225 Converting files to and from MS-DOS format 234
Long-term storage for the PowerBook 100 225 Other file-conversion options 236
General troubleshooting suggestions 226
Rebuilding your desktop 226 Appendix C Where to Get More Information
Starting over 227 About Your Macintosh 237
Solving common problems 227 Macintosh user groups 237
Dealing with known or suspected computer damage 227 Technical information 238
Service and support 228
Glossary 239

xii Contents
Quick Reference Troubleshooting 253
LEARNING

The computer 253

Power 255
The screen 256
Disk drives and disks 257
Application programs 259
Memory 260
SCSI devices 260
Modems 261
REFERENCE

Printers 262
Networks 263

Index 265
TROUBLESHOOTING
INDEX

Contents xiii
Radio and television interference ▲ Important: Changes or modifications to this product not authorized by
Apple Computer, Inc., could void the FCC Certification and negate your
The equipment described in this manual generates, uses, and can radiate authority to operate the product.
radio-frequency energy. If it is not installed and used properly—that is, in strict
accordance with Apple’s instructions—it may cause interference with radio This product was tested for FCC compliance under conditions that included
and television reception. the use of shielded cables and connectors between system components.
It is important that you use shielded cables and connectors to reduce
This equipment has been tested and found to comply with the limits for a the possibility of causing interference to radios, television sets, and other
Class B digital device in accordance with the specifications in Part 15 of FCC electronic devices. For Apple peripheral devices, you can obtain the
rules. These specifications are designed to provide reasonable protection proper shielded cables from your authorized Apple dealer. For non-Apple
against such interference in a residential installation. However, there is no peripheral devices, contact the manufacturer or dealer for assistance. ▲
guarantee that interference will not occur in a particular installation.
You can determine whether your computer system is causing interference by
turning it off. If the interference stops, it was probably caused by the computer
or one of the peripheral devices.
If your computer system does cause interference to radio or television
reception, try to correct the interference by using one or more of the
following measures:
■ Turn the television or radio antenna until the interference stops.
■ Move the computer to one side or the other of the television or radio.
■ Move the computer farther away from the television or radio.
■ Plug the computer into an outlet that is on a different circuit from the
television or radio. (That is, make certain the computer and the television
or radio are on circuits controlled by different circuit breakers or fuses.)
If necessary, consult your authorized Apple dealer or an experienced
radio/television technician for additional suggestions. You may find helpful
the following booklet, prepared by the Federal Communications Commission:
Interference Handbook (stock number 004-000-00345-4). This booklet is
available from the U.S. Government Printing Office, Washington, DC 20402.

xiv
 Preface
Use the table of contents and the index to find information in this
How to Use This Book book. The glossary defines terms that may be unfamiliar to you.
The “Troubleshooting” section can help answer questions you may
This book has two parts: have about the operation of your computer.

■ Part I, Learning Macintosh, covers everything you need to For information about setting up your Macintosh, see the setup
know to begin using your Macintosh® PowerBook™ computer. guide that came with your computer. The setup guide also
Begin with Part I if you are new to computers or new to the contains technical specifications for your PowerBook.
Macintosh. Then you’ll be ready to learn the programs that Welcome to Macintosh.
you want to use with your computer.
■ Part II, Macintosh Reference, contains information that you
may need as you become more proficient with your computer.
Use Part II as you would a dictionary or encyclopedia: turn to
it when you need specific information about a particular topic.

xv
 Part I
LEARNING

Start with Learning Macintosh if you are new to computers or

Learning Macintosh new to the Macintosh. Read the chapters in order and follow the
steps they describe. Everything you need to know to begin using
Chapter 1 Turning the Macintosh On and Off
your computer productively is covered in this part of the book.
Chapter 2 Working on the Desktop
Before you read Learning Macintosh you should have
Chapter 3 Working With Disks
■ set up your Macintosh according to the instructions in
Chapter 4 Creating a Document the setup guide that came with your computer

■ gone through the Macintosh Basics tour supplied with

Chapter 5 Changing a Document
your computer
Chapter 6 Organizing Your Work
When you’re finished with this part of the book, you can turn to
Chapter 7 Learning More About Your Macintosh the materials that came with the programs you plan to use with
your computer. The skills you learn in Learning Macintosh will
prove useful in any Macintosh program.

For information that you may need as you become more proficient
with your computer, see Part II, Macintosh Reference.

1
 Chapter 1
LEARNING

Before you begin

Turning the Macintosh You should have already
On and Off ■ set up your Macintosh according to the instructions in the
setup guide that came with your computer
In this chapter ■ gone through the Macintosh Basics tour supplied with
■ How to turn your computer on and off your computer

■ What a startup disk is

■ What your “Macintosh desktop” looks like
■ What to do if your computer stops working

3
Turn your computer on Depending on which PowerBook model you have, you turn the
computer on in one of two ways:
Most electronic devices, including other computers you may
■ Press any key on the keyboard (except Caps Lock).
have used, have two power states: on and off. Macintosh®
PowerBook™ computers, however, have three power states:
on, sleep, and off. Sleep is a resting state in which the computer
appears to be off but is actually still on at a reduced power level.
When you turn your computer on, you are either “starting it up” Press any
key except
(if it was off ) or “waking it up” (if it was “sleeping”). Caps Lock.

The trackball
buttons do not
turn on the
computer.

4 Chapter 1: Turning the Macintosh On and Off

■ Press the power button on the back of your computer (not all Model If turned off, press If in sleep, press
models have a power button).
LEARNING

PowerBook 170 Power button Power button or any key

PowerBook 140 on the keyboard

PowerBook 100 Any key on the keyboard Any key on the keyboard

You don’t need to know whether your computer is off or in sleep

before you can turn it on. If pressing a key doesn’t work, just press
the power button.
Power button
Turn your computer on now.

Chapter 1: Turning the Macintosh On and Off 5

 When you turn on your computer
Menu bar
When you turn on your Macintosh, the computer looks for a
Startup disk
startup disk. A startup disk contains the information that the icon
computer needs to “start itself up.” In your case, the startup
disk is the hard disk inside your computer. When the
Macintosh finds a startup disk, it displays the icon
shown and proceeds to start itself up.
When the startup process is complete, the screen displays the
Trash icon
Macintosh desktop. The desktop is a field of gray with
■ a menu bar across the top (containing the names and icons
of menus) When you “wake” your computer from sleep, it does not go
■ an icon near the upper-right corner representing the through the startup process because it is already on (at a
startup disk reduced power level). The Macintosh desktop reappears on
the screen immediately, looking just the way it did before
■ an icon near the lower-right corner representing the Trash the computer went to sleep.
Chapter 2, “Working on the Desktop,” describes these features
in more detail.

6 Chapter 1: Turning the Macintosh On and Off

Turn your computer off 2. Press and hold down one of the trackball buttons.
Use whichever button you prefer.
LEARNING

Before you can turn your computer off, you need to know how
to use the trackball to choose a command from a menu. (You 3. Drag through the items in the menu until the Sleep or
learned how to choose commands from menus in the Macintosh Shut Down command is highlighted, and then release
Basics tour.) the trackball button.
If you are going to take a break and resume work within a few
hours, you can put the computer to sleep. To put the computer
to sleep, choose Sleep from the Special menu. (Follow the
numbered steps below.)
If you are finished working for the day, or if you plan to transport
your computer or attach something to it, you should shut the
computer down. To shut the computer down, choose Shut Down
from the Special menu.
1. Point to the Special menu title in the menu bar.
Roll the trackball until the arrow pointer is positioned on
the word “Special.”

Chapter 1: Turning the Macintosh On and Off 7

 If your computer seems to stop working
If your computer seems to stop working while you are going ■ The battery may have run down.
through Part I of this book, one of two things may have
The battery needs recharging periodically. If the computer
happened:
doesn’t respond when you try to wake it from sleep, it is
■ The computer may have gone to sleep. likely that the battery needs to be recharged before you can
continue working.
Macintosh PowerBook computers are designed to go to
sleep after a period of inactivity. This conserves battery Plug in the computer’s power adapter
power. If you spend several minutes reading without using to recharge the battery.
the computer, or if you take a break, the screen may be dark
when you’re ready to resume working.
Press any key to wake the computer.
The desktop should reappear looking just the way it did
before the computer went to sleep.
If the computer goes to sleep so often that it interferes with
your work, you can change the time interval before sleep
takes effect. See “Adjusting System Sleep” in Chapter 9 for
instructions.

After 15 minutes or so, you should be able to wake the

computer and resume where you left off.
For more information about power and batteries, see
Chapter 9.

8 Chapter 1: Turning the Macintosh On and Off

 Chapter 2
LEARNING

Before you begin

Working on the Desktop If your computer is in sleep or shut down, turn it back on now.

In this chapter
Review basic trackball skills:
■ Moving the pointer
■ Choosing a command
■ Opening an icon
■ Looking at the contents of a window
And learn:
■ How to use the trackball and keyboard comfortably
and efficiently
■ How to close a window
■ How to move a window
■ What the icons on your desktop represent

9
Use the trackball Point
Macintosh PowerBook computers have dual-button trackballs. You point to an object on the screen by rolling the trackball so
You use the trackball itself to control the movements of a pointer the pointer is positioned over that object. When the pointer is an
on the screen. The pointer you’ll see most often is an arrow. arrow, the very tip of the arrow must be exactly over the object.

You use the trackball buttons to initiate actions that you want the Practice pointing to different objects on the Macintosh desktop,
computer to perform. Both trackball buttons do the same thing. such as the startup hard disk icon near the upper-right corner, the
You can always use whichever one you prefer. Trash icon near the lower-right corner, and the Help menu icon
near the right side of the menu bar.
Much of the work you do on the Macintosh uses four trackball
actions: pointing, clicking, pressing, and dragging.
(If you want to return to the Macintosh Basics tour for more
practice with the trackball, see your setup guide for instructions
on how to restart the tour.)

10 Chapter 2: Working on the Desktop

Click Press
LEARNING

You click an object on the screen by pressing and quickly You press by holding down a trackball button without moving
releasing a trackball button while the pointer is over that object. the trackball.

Practice clicking different objects on the Macintosh desktop, such Practice pressing the menu names and icons in the menu bar
as the startup hard disk icon near the upper-right corner and the (start with the Apple® () menu icon at the left side, through the
Trash icon near the lower-right corner. menu names, and across to the Help and Application menu icons
at the right side). Pressing a menu name or icon “pulls down” the
menu. Read the items in each menu you pull down.

When you click an icon, it becomes highlighted (the icon is

darkened). A highlighted icon is said to be selected. A selected
icon is the object of whatever action you choose next.

Chapter 2: Working on the Desktop 11

Drag Practice dragging the startup hard disk icon and the Trash icon
around the Macintosh desktop. When you drag an icon, an outline
You drag an object on the screen by pointing to that object and of the icon follows the pointer on the screen. When you release
holding down a trackball button while you roll the trackball. the trackball button, the icon itself moves.

When you’re finished practicing, drag the icons back to their

original positions. Then click once in the middle of the desktop.
(Clicking anywhere outside a selected icon returns that icon to
its original “unselected” state.)

12 Chapter 2: Working on the Desktop

Using the trackball comfortably
The way you position your hands on the keyboard and trackball General suggestions:
LEARNING

depends on whether you’re right- or left-handed and whether

■ Change hand positions often to avoid fatigue.
you’re a touch typist. The two hand positions described here are
just examples; the right way to work is the way that is most ■ Try to keep your hands in a relatively straight line with
comfortable and efficient for you. your arms.
■ If you are a touch typist, you
can position your fingers on
the home row, extending one
thumb to reach the upper
trackball button and the other
thumb to reach the trackball This Not this
itself. Or you may prefer to use one thumb to press the
Space bar and the other to work the trackball and button. ■ Avoid rolling your thumbs under your palms.
■ If you are doing more work
with the trackball than with
the keyboard, you can place
the index and middle fingers
of your dominant hand on
the trackball and the thumb This Not this
of the same hand on the lower
trackball button, leaving your other hand free for typing. See Chapter 8 for more information about working comfortably
with your computer.

Chapter 2: Working on the Desktop 13

Choose a command Giving orders to your Macintosh
Choosing a command involves using a combination of the
Telling the Macintosh to do something involves two steps:
trackball actions you’ve reviewed.
1. selecting an object on the screen, and
1. Point to the Special menu title in the menu bar.
2. choosing the action you want to perform on that object.
2. Press to pull down the Special menu.
When you select an object, you’re telling the Macintosh
3. Drag to the first item in the menu (the Clean Up
to act upon that object.
Desktop command) so it becomes highlighted,
and then release the trackball button. The objects you can select include an icon on the Macintosh
desktop, a sentence in a word-processing program, and a
picture in a graphics program—to give just three examples.
Most of the actions you can perform on the selected object
are listed in the menus at the top of the screen. The items,
or actions, in the menus are called commands. When you
choose a command, you are telling the computer to take
the action you’ve chosen on the selected object.
So—you tell your Macintosh what to do by using a very
simple “language” with only two kinds of words:
■ nouns (the objects), and
■ verbs (the actions)
When you choose the Clean Up Desktop command, the
startup hard disk icon and the Trash return to exactly the and with only one rule:
positions they occupied when you first turned on the ■ First the noun, then the verb (to this object, do that
computer (as long as they’re already close to their original action). In Macintosh terms: select an object, then
positions). choose a command.

14 Chapter 2: Working on the Desktop

Open an icon
LEARNING

Opening an icon is your first exercise in telling the computer

what you want it to do.
1. Click the startup hard disk icon to select it.
The icon is in the upper-right corner of the screen.
Unless someone has changed its name, the icon is called
“Macintosh HD.” Make sure that the icon is highlighted
(darkened), which means that it’s selected. When you choose the Open command, the selected icon
opens into a window (in this case, the Macintosh HD
window). The icon itself becomes filled in with a pattern
of dots, indicating that it has been opened.

2. Point to the File menu title in the menu bar.

3. Press to pull down the File menu.
4. Drag to the Open command (the second item in the
File menu) so it becomes highlighted, and then release
the trackball button.

❖ Different icons? The Macintosh HD window on your screen

may contain items not shown in the illustration above. The
differences are not important; you can still do the exercises
in Part I of this book. ❖

Chapter 2: Working on the Desktop 15

Look at the contents of a window 4. Drag to the Open command so it becomes highlighted,
and then release the trackball button.
Every window has several features that help you view the
window’s contents. But before you can work with the contents of
a window, you need to make that window the active window.

Make a window the active window

You can have several windows open on your screen at one
time, but only one window can be the active window. An active
window is one in which you can select objects and choose actions
to perform on those objects. When you choose the Open command, the Trash icon opens
into a window (the Trash window). The Trash icon itself
The Macintosh HD window is currently on your Macintosh
becomes filled in with a pattern of dots, indicating that it has
desktop. (The window appeared when you opened the
been opened.
Macintosh HD icon.) You’re going to open another window now.
1. Click the Trash icon near the lower-right corner of the
screen to select it.
Make sure that the icon is highlighted, which means that
it’s selected.

Active window

You should now have two windows on your Macintosh

desktop: the Macintosh HD window and the Trash window.
2. Point to the File menu title in the menu bar.
The Trash window is the active window. An active window
3. Press to pull down the File menu. has solid lines along both sides of its title (at the top of the
window).

16 Chapter 2: Working on the Desktop

5. Click anywhere in the Macintosh HD window to make 1. Point to the size box in the lower-right corner of the
it the active window. (active) Macintosh HD window.
LEARNING

Notice that the solid lines now appear at the top of the
Macintosh HD window. (The area containing the window
title and the solid lines is called the title bar.) When
windows overlap, the active window is the one
that’s on top.
Size box

Active window
2. Drag the size box in any direction, and then release the
trackball button.
While you drag, an outline follows the pointer to indicate the
window’s new size: larger or smaller, wider or narrower. The
new size takes effect when you release the trackball button.

Make a window larger or smaller

Sometimes you want to make a window larger, so you can see
more of its contents, or smaller, so it takes up less space on your
screen. You can change a window’s size by dragging its size box
or by clicking its zoom box.

continues >

Chapter 2: Working on the Desktop 17

3. Click the zoom box near the right end of the title bar. 1. In the (active) Macintosh HD window, click the System
Folder to select it.
Zoom box

The window “zooms” to a size that shows all the items in

the window. Make sure that the icon is highlighted, which means that
it’s selected.
4. Click the zoom box again.
2. Point to the File menu title in the menu bar.
The window zooms back to its previous size (the size that
you chose in step 2). 3. Press to pull down the File menu.
4. Drag to the Open command so it becomes highlighted,
Move the hidden contents of a window into view and then release the trackball button.
As you work with your computer, you’ll encounter windows When you choose the Open command, the System Folder
containing more than you can view on the screen at one time. icon opens into a window (the System Folder window).
You can view any contents that are currently out of sight in any You should now have three windows on your Macintosh
window, as described in the following steps. desktop: the Macintosh HD window, the Trash window, and
the System Folder window. The System Folder window is
the active window because you opened the System Folder
most recently.

18 Chapter 2: Working on the Desktop

5. Point to the size box in the lower-right corner of the 7. Press the scroll arrow at the right end of the horizontal
System Folder window. scroll bar.
LEARNING

6. Drag the size box diagonally (up and to the left) to

make the window about half its current size, and then
release the trackball button.

Scroll arrow

The contents of the window scroll past, bringing into view

the icons that had been out of sight (on the right).
8. Press the scroll arrow at the left end of the horizontal
scroll bar.
The contents of the window scroll past, bringing back into
view the icons that had been out of sight (on the left).
Vertical scroll bar
9. Drag the scroll box toward the middle of the horizontal
scroll bar, and then release the trackball button.

Horizontal scroll bar

The bars across the bottom and along the right side of the
System Folder window should now be gray, indicating that the
window has contents that are not currently visible. The gray
bars are called scroll bars. Scroll box

Now you see the icons near the middle of the window.
The vertical scroll bar, scroll box, and scroll arrows work the
same way. Try them.

Chapter 2: Working on the Desktop 19

Close a window Move a window
When you no longer need to see the contents of a window, You can move a window anywhere on the screen by dragging its
you can close it by clicking the close box. title bar. By changing the position and size of windows, you can
arrange your Macintosh desktop in whatever way is best for you.
1. In the (active) System Folder window, point to the
close box near the left end of the title bar. 1. Point to the title bar of the (active) Macintosh HD
window.
Close box
Position the pointer anywhere on the title bar except over
the close box or the zoom box.

Title bar

2. Click the close box.

The window closes, and the System Folder icon reappears
in its previous form.
2. Drag the title bar in any direction, and then release the
You should now see two windows on the desktop: the trackball button.
Macintosh HD window and the Trash window.
When you drag a window’s title bar, an outline of the
window follows the pointer on the screen. When you release
the trackball button, the window moves to the position
you’ve chosen.

20 Chapter 2: Working on the Desktop

 Notice how the Macintosh HD window, because it is the active 4. Close the Trash window by choosing Close Window
window, stays on top of the Trash window if and when the from the File menu.
LEARNING

two windows overlap.

You choose Close Window by pointing to the File menu

title, pressing to pull down the menu, dragging to the Close
Window command, and, with the command highlighted,
3. Close the Macintosh HD window by clicking the close releasing the trackball button.
box near the left end of the window’s title bar. Of course, you can also close the window by clicking its
If you can’t see the close box, drag the window until you can. close box.

The window closes, and the Macintosh HD icon reappears in

its previous form.
The Trash window (the remaining window on the Macintosh
desktop) becomes the active window.

Chapter 2: Working on the Desktop 21

 What’s on the desktop?
Just as its large flat surface is the work space on your desk, the Several types of icons represent different types of containers.
Macintosh “desktop” is the work space on your computer. The Hard disks and floppy disks are like filing cabinets. You use
desktop metaphor gives you a familiar way of thinking about disks to store files—your programs and the documents you
how to use the Macintosh. create with them.
Aside from the field of gray that represents the “surface” of
your work space, the Macintosh desktop has icons, windows,
and menus.
■ Icons represent containers.
■ Windows let you view the contents of containers.
Shared disks are like filing cabinets containing office supplies
■ Menus list actions that you can apply to selected containers or records that you share with others in your work group. Your
or their contents. Macintosh needs to be connected to a network before you can
use shared disks.
Icons represent containers
Icons can contain other icons, or they can contain information.
For example, the startup hard disk icon contains the System
Folder icon. The System Folder icon contains the programs
(more icons) that in turn contain the information the Macintosh
needs to start itself up and work properly.

22 Chapter 2: Working on the Desktop

 LEARNING

Folders are like folders in a file drawer. You use folders to The Trash is a container for files that you no longer want.
organize your files.

Programs are files containing instructions to the computer that Windows let you view the contents of containers
let you do certain types of work.
Windows let you see what’s “inside” all these containers.
When you open a disk icon, the window that appears shows
you what’s on the disk. When you open the document icon
representing a memo, the window that appears shows you
the memo.

Documents are files containing words, pictures, numbers, Changing the size of a window or viewing its contents does
sounds—whatever you create with your programs. not change the contents of that window. The contents remain
the same; only your view changes.

Menus offer you choices

Like the menus in a restaurant, Macintosh menus let you choose.
You choose among different actions that the computer can
perform on selected containers (icons), or on the selected
contents of containers (such as words in a memo).

Chapter 2: Working on the Desktop 23

 Using the keyboard
You use the keyboard to type text and numbers, just as you Arrow keys
would on a typewriter. (For touch typists, Macintosh keyboards All Macintosh keyboards have four arrow keys: Up Arrow,
have raised dots in the middle of the D key and the K key to Down Arrow, Left Arrow, and Right Arrow.
help position your fingers on the home row.)
Many programs let you use the arrow keys as well as the
Depending on the program you’re using, you can use special trackball to move the pointer on the screen.
keys on the keyboard to give commands to the computer and
to modify the effect of certain trackball actions. Macintosh
PowerBook computer keyboards have two types of special
keys: modifier keys and arrow keys.

Modifier keys shift shift

ctrl option
All Macintosh keyboards have four modifier keys: Shift,
x (Command), Option, and Control.
Pressed by itself, a modifier key does nothing. You need to press
it in combination with another key (or while using the trackball).
The modifier key “modifies” the other key or the trackball
action, giving a different result.
You type a capital letter, for example, by pressing the Shift key Modifier keys Arrow keys
with a letter key. Most programs let you choose commands by
pressing the x key with certain letter keys.

24 Chapter 2: Working on the Desktop

 Chapter 3
LEARNING

Before you begin

Working With Disks Make sure you know whether your computer has an internal
floppy disk drive, an external floppy disk drive, or no floppy
In this chapter disk drive. Refer to your setup guide if you aren’t sure.
■ What hard disks and floppy disks are for, and how they differ ■ If you have an internal floppy disk drive, you’re ready
■ How to insert and remove a floppy disk to continue.
■ If you have an external floppy disk drive, attach it to your
■ How to prepare a disk for use
computer now if you haven’t already done so. See “Attaching
■ How to copy the contents of a disk the External Floppy Disk Drive” in Chapter 15 for instructions.
■ How to protect a floppy disk and its contents ■ If you don’t have a floppy disk drive, skim this chapter for
■ How to put programs onto your computer information about hard disks and putting programs onto
your computer, and then continue with Chapter 4.
You need a new floppy disk to follow the steps in this chapter.
You should be able to get floppy disks from wherever you got
your Macintosh.
If your computer is in sleep or shut down, turn it back on now.

25
Insert a floppy disk Follow these steps to insert your new disk into the disk drive.

The internal and external floppy disk drives available for 1. Write “Practice” on a blank disk label.
Macintosh PowerBook computers work the same way and use 2. Attach the label to your new floppy disk.
the same kinds of floppy disks. Both floppy disk drives can
accommodate 3.5-inch (89-millimeter) floppy disks of two types: The molding of the disk’s protective plastic case indicates
where the label goes. Do not affix the label over the metal
■ high-density disks, which can hold up to 1.4 megabytes (MB) shutter.
of information
3. Hold the disk with your thumb on the label and the
■ double-sided disks, which can hold up to 800 kilobytes (K) metal shutter pointing away from you.
of information
4. Push the disk into the floppy disk drive, label side up
(The next page explains kilobytes and megabytes.) and metal shutter first.

Double-sided (800K) disk High-density (1.4 MB) disk

Second hole

High-density
disk symbol

The next section, “Initialize a Disk,” explains what to do about

the message that appears on your screen.

26 Chapter 3: Working With Disks

Floppy disks and hard disks
LEARNING

Both floppy disks and hard disks function like filing cabinets: 10,000 pages
you use them to store information. You can store much more on
a hard disk than on a floppy disk, however, and the computer
can retrieve information from a hard disk much faster.
5,000 pages
Floppy disks and hard disks are represented by different icons.

300 pages
200 pages
1 page

4K 800K 1.4 MB 20 MB 40 MB
Floppy disks Hard disks
The disk whose icon is closest to the upper-right corner of your
desktop is the startup disk, which contains the information the
Macintosh uses to start itself up. Even the smallest hard disks can hold the equivalent of a few
thousand pages of information. High-density floppy disks can
Your hard disk is sealed into the hard disk drive inside your
hold 1.4 megabytes (MB) of information—about 300 typewritten
computer. Floppy disks, in contrast, are meant to be taken in and
pages. Double-sided floppy disks can hold 800 kilobytes (K)
out of floppy disk drives so you can easily transfer information
of information—about 200 typewritten pages. (A megabyte is
from one computer to another.
about 1,000 kilobytes.)
A floppy disk is made of thin, flexible material with a magnetic
coating. To protect it and make it easier to handle, the floppy
disk itself is enclosed in a rigid plastic case, which gives the
floppy disk its “non-floppy” character. Floppy disks are
sometimes called diskettes.

Chapter 3: Working With Disks 27

Initialize a disk 2. If you see the first box, click Initialize.
If you see the second box, click Two-Sided.
Every new disk needs to be prepared for use. Preparing a new
disk is called initializing it. In the same way that lines are drawn Another dialog box appears:
on a newly paved parking lot to mark off parking spaces, the
initializing process creates organized areas on the disk where the
computer can store information. Your computer’s hard disk was
initialized at the factory, but you need to initialize any new floppy
disks you want to use.
1. Read the message on your screen.
The computer requests information from you or warns you This dialog box appears because you can initialize old disks as
about the consequences of an action by presenting a message well as new ones—and the computer doesn’t know whether
in the form of a dialog box. the disk in the drive is old or new. Initializing erases all
information on a disk. In this case, because the floppy disk is
If you inserted a high-density disk, this dialog box appears: new, there is no information on it to erase.
3. Click Erase.
A third dialog box appears:

If you inserted a double-sided disk, this dialog box appears:

4. Type “Practice”.
If you make any typing errors, press the Delete key to
backspace over them.

28 Chapter 3: Working With Disks

5. Click OK. To practice copying the contents of a floppy disk to your hard
disk, use your practice disk (even though there’s nothing on it).
The computer takes about a minute to initialize the disk.
LEARNING

Messages appear on the screen to let you know how the 1. Drag the Practice floppy disk icon to the Macintosh HD
process is going. icon until both icons are highlighted, and then release
the trackball button.
When initialization is finished, the disk’s icon appears directly
below the Macintosh HD icon (the startup hard disk icon) near Both icons are highlighted when the tip of the arrow pointer
the upper-right corner of the desktop. reaches the Macintosh HD icon.

When you release the trackball button, the Macintosh copies

the contents of the Practice disk onto Macintosh HD (your
Copy the contents of a disk hard disk).

Most programs you’ll use with your Macintosh are supplied on Now, find the copy of Practice you just created.
one or more floppy disks. You can use a program more efficiently continues >
if you first install it on your hard disk. You install most programs
by copying them from the floppy disk to your hard disk.

Chapter 3: Working With Disks 29

2. Click the Macintosh HD icon to select it.
Taking care of floppy disks
3. Choose Open from the File menu.
Follow the care instructions that came with your disks, and
You choose Open by pointing to the File menu title, pressing remember three key points:
to pull down the menu, dragging to the Open command, and
then releasing the trackball button. ■ Keep floppy disks away from magnets. Because
information is stored on the disk in the form of magnetic
The Macintosh HD window appears, showing you the signals, a magnetic field can destroy that information.
contents of the hard disk. The contents should include a new Televisions and monitors, telephones, loudspeakers, and
folder called Practice, which the computer created when it certain kinds of lighting fixtures all contain magnets.
copied the contents of the Practice disk to Macintosh HD.
■ Protect disks from extremes of temperature and humidity.
You may have to make the window larger or use the scroll
bars to see the Practice folder. ■ Do not open the disk’s metal shutter. Touching the disk
inside the shutter could damage it.
4. Click the Practice folder icon to select it.
5. Choose Open from the File menu.
The folder holds the contents of the floppy disk you’ve copied.
In this case, the folder is empty because there’s nothing on the
Practice disk.
6. Close all the windows on the Macintosh desktop.
You close a window (when it’s the active window) by either
clicking its close box or choosing Close Window from the
File menu.

30 Chapter 3: Working With Disks

Take a floppy disk out of its drive 2. Eject the floppy disk by choosing Put Away from the
File menu.
LEARNING

You take a floppy disk out of its drive when you no longer need
to get information from or store information on that disk.
1. Click the Practice floppy disk icon to select it.
Click the icon, not its name.

You choose Put Away by pointing to the File menu title,

pressing to pull down the menu, dragging to the Put Away
command, and releasing the trackball button.
Put Away returns the object you’ve selected to its original
place. In this case, it ejects the floppy disk from the disk
drive so you can put it away.

Chapter 3: Working With Disks 31

Protect the contents of a disk 3. Turn the disk over and lock it by sliding the tab so that
the square hole is open.
You can lock a floppy disk so its contents cannot be changed in
any way. When a disk is locked, you cannot modify the files on it,
delete any files, or store any new files.
Use your practice disk to practice locking and unlocking a
floppy disk.
1. Hold the practice disk with your thumb on the label
and the metal shutter pointing away from you, as
though you were going to insert the disk into a drive.
2. Find the square hole in the near-left corner of the
floppy disk.
Locked Unlocked
A moveable tab on the back side of the disk should be
blocking the hole, indicating that the disk is unlocked. Use your thumbnail or a push pin to move the tab.
If you’re using a high-density disk, you’ll notice an additional 4. Unlock the disk by sliding the tab back so that the
square hole, across the label from the first hole. This second square hole is blocked.
hole has no moveable tab and is always open.
You are unlocking your practice disk now so you can use it
to store files in the next chapter.

32 Chapter 3: Working With Disks

Use the Trash 3. Drag the Practice folder icon to the Trash icon until
both icons are highlighted, and then release the
LEARNING

When you no longer need a file or a folder, you can throw it trackball button.
away by dragging its icon to the Trash. Practice using the Trash by
throwing away the Practice folder, which you created when you If the Macintosh HD window is blocking the Trash icon, move
copied the contents of your Practice disk onto Macintosh HD. the window by dragging its title bar.

1. Click the Macintosh HD icon to select it. Both icons are highlighted when the tip of the arrow pointer
reaches the Trash icon.
2. Choose Open from the File menu.
The Macintosh HD window appears, showing you the
contents of the hard disk. You may have to make the window
larger or use the scroll bars to see the Practice folder.

When you release the trackball button, the Practice folder

“disappears” into the Trash. When you put an object in the
Trash, the Trash icon bulges to indicate that it is no longer
empty.
continues >

Chapter 3: Working With Disks 33

4. Open the Trash icon. On your own: Install your programs
(Click to select the icon, and then choose Open from ■ If you have a floppy disk drive and disks containing programs
the File menu.) that you plan to use with your Macintosh, you can install the
The Trash window appears. Anything you drag to the Trash programs on your hard disk now (or you can wait until later
stays there until you empty the Trash. and continue with Chapter 4).
You can retrieve items from the Trash by clicking to select ■ If you do not have a floppy disk drive, you need to install
them and then choosing Put Away from the File menu. your programs over a network (Chapter 8) or by connecting
(Or you can drag the items back to where they were.) your computer directly to a desktop Macintosh (Chapter 15).
Continue with Chapter 4 now and install your programs later.
5. Choose Empty Trash from the Special menu.
The general instructions in this section describe how to copy the
A message appears asking you to confirm that you want to contents of a program disk to your hard disk.
permanently remove the contents of the Trash.
6. Click OK. ▲ Important: Some programs need to be installed in a particular
way. If your programs came with specific instructions, follow
Clicking OK empties the Trash—in other words, its contents them instead of the instructions in this section. ▲
are erased from the disk.
Notice that the Trash icon no longer bulges, indicating that
it is empty.
7. Close the Trash window by clicking its close box.

34 Chapter 3: Working With Disks

1. Lock the program disk. 4. Eject the program disk by selecting it and then
choosing Put Away from the File menu.
The program disk contains your master copy of the program.
LEARNING

Locking the disk protects its contents but doesn’t keep you 5. Open the Macintosh HD icon.
from copying the contents onto another disk.
The Macintosh HD window shows you the contents of
2. Insert the program disk into your floppy disk drive. your hard disk. Among its contents is the program folder,
which contains the same items as the original disk.
3. Drag the program disk icon to the Macintosh HD icon
(your hard disk icon) until both icons are highlighted, 6. Click the program folder to select it.
and then release the trackball button.
7. Choose Open from the File menu.
Both icons are highlighted when the tip of the arrow pointer
The folder window appears, showing you the contents of
reaches the Macintosh HD icon.
the program folder. The folder has the same contents as the
When you release the trackball button, messages appear on program disk.
the screen to let you know that the computer is copying the
8. Look for a System Folder in the program folder.
contents of the program disk onto your hard disk.
Some program disks contain a System Folder so they can be
When the copying process is finished, the contents of the
used as startup disks. (A startup disk, by definition, is a disk
program disk appear on your hard disk in a folder that has
that has a System Folder on it.) If the program disk you’ve
the same name as the program disk.
copied has a System Folder, you now have two System Folders
on your hard disk. For the computer to work properly, you
must throw away any extra System Folders.

Chapter 3: Working With Disks 35

Throw away extra System Folders
Your startup disk must have only one System Folder on it.
Whenever you copy the contents of a program disk to your hard
disk, make sure that you have not copied an extra System Folder.
If you have, throw the extra System Folder away.
1. Drag the extra System Folder from the program folder
to the Trash.
2. Choose Empty Trash from the Special menu.
A message alerts you that you’re about to throw away the
contents of the Trash (in this case, the extra System Folder).
3. Click OK to confirm that you want to throw away the
contents of the Trash.
4. Close the program folder window by clicking its
close box.

36 Chapter 3: Working With Disks

 Chapter 4
LEARNING

Before you begin

Creating a Document If your computer is in sleep or shut down, turn it back on now.

In this chapter
■ How to open a program
■ How to use a program to create a document
■ Why it’s important to save your work, and how to save it
■ How to switch between programs
■ How programs and system software differ from each other
■ How to close a document

37
Open a program When you open the TeachText program, you notice one dramatic
change on your desktop:
Your computer comes with a simple word-processing program
■ A window called “Untitled” appears.
called TeachText. You’re going to use this program to create a
document. You also notice two subtle changes:
1. If you closed the Macintosh HD window when you ■ The menu bar shows the menu titles for the TeachText
finished Chapter 3, open the Macintosh HD icon now. program.
(Click the icon to select it, and then choose Open from the ■ The Application menu icon in the right corner of the menu bar
File menu.) becomes the TeachText icon.
The Macintosh HD window appears, showing you the TeachText menu titles
contents of your hard disk. The contents include the
TeachText program. TeachText icon

2. Open the TeachText icon.

(Click the icon to select it, and then choose Open from
the File menu.)

The untitled window is empty because you haven’t written

anything in it. In the next few sections, you’re going to write
a short document, save it, and give it a name.

38 Chapter 4: Creating a Document

Create a document Save your work
LEARNING

The untitled window is like a blank sheet of paper. In the Work that you do in a program exists only in the computer’s
upper-left corner of the empty document is a blinking vertical memory until you save it onto a disk. Since work that exists only
line. This line is called the insertion point, because it marks in memory is lost when you shut down the computer, you need
the place where the text you type will be inserted. to save your work so you can come back to it later. If you don’t
save your work, it disappears—like thoughts that are lost unless
As you type, use the Macintosh keyboard as you would a
you write them down.
typewriter keyboard, except:
1. Choose Save from the File menu.
■ If you make a mistake, press the Delete key to backspace
over it.
■ Don’t press the Return key when you get to the end of a
line. Keep typing, and words will move to the next line
automatically.
Type the following text:

Sailing across an unknown sea, we saw the

lights of a city in the distant horizon. Was
it another strange land, with strange and
cruel people speaking different languages,
eating different food, wearing different
clothes? We wished it were home.
The dialog box that appears lets you name the document and
You will be changing this text in the next chapter. save it on your hard disk.
continues >

Chapter 4: Creating a Document 39

2. Type “Opening Lines”. Switch programs
You can have several programs open on your Macintosh desktop
at one time (how many depends on how much memory your
computer has and how much memory the programs use). But
only one program at a time can be the active program. The active
program is the one that’s “on top of ” other open programs—in the
same way that the active window is on top of other windows.
The Opening Lines window is now the active window, and
TeachText is the active program. But TeachText is not the only
program that’s open.
Since you turned on your computer, you’ve been working with the
Because the word “Untitled” is selected (highlighted) when Finder™ program. The Finder displays the Macintosh desktop. The
the dialog box appears, all you have to do to name your Finder is always open when your Macintosh is on, so right now it
document is start typing. Whatever you type replaces the is open but not active.
selected text. 1. Make the Opening Lines window smaller by dragging
3. Click Save. its size box up and to the left, and then release the
trackball button.
After you resize the window, you should be able to see your
hard disk icon in the upper-right corner of the desktop.

The window is now titled “Opening Lines” and the document

has been stored on your hard disk.

40 Chapter 4: Creating a Document

2. Make the Finder the active program by clicking the 3. Make the Opening Lines window active by clicking
Macintosh HD icon, or clicking anywhere on the anywhere inside it.
LEARNING

desktop outside the Opening Lines window.

(Part of the window may be hidden by the Macintosh HD
The Finder becomes the active program. Notice: window.)
■ The Macintosh HD window appears on top of the When you click, the Opening Lines window comes back to
Opening Lines window. the top. It’s now the active window again, and TeachText is
the active program.
■ The menu bar shows the Finder’s menu titles.
You make a window active by clicking any visible part of it.
■ The Application menu icon at the right end of the
The program that “owns” the window becomes active when
menu bar becomes the Finder icon.
the window becomes active.
continues >

You may also notice the Opening Lines icon in the

Macintosh HD window, representing the document you
just created and saved.

Chapter 4: Creating a Document 41

Here is another way to make a program active: 5. Make TeachText the active program by choosing
TeachText from the Application menu.
4. Make the Finder the active program by choosing
Finder from the Application menu at the right end
of the menu bar.

TeachText becomes the active program, and the Opening Lines

window becomes the active window.
You choose Finder by pointing to the Application menu icon,
All open programs are listed in the Application menu. You can
pressing to pull down the menu, dragging to highlight the
use the Application menu to choose which program to make
name Finder, and then releasing the trackball button.
active. The icon in the menu bar (representing the “title”
The Finder becomes the active program, and the of the Application menu) is always the icon of the currently
Macintosh HD window becomes the active window. active program.

42 Chapter 4: Creating a Document

Two types of programs Close a document
LEARNING

When you close a document, you do not close the program that
Programs that you use to do your work on the computer are
you used to create it. (Closing a program is called quitting.) The
called application programs, or applications, because they’re
program remains open and active until you quit the program or
ways of applying computer technology to the work that you do.
make another program active.
Word-processing programs, for example, are applications
1. If the Opening Lines window is not the active window,
that enable you to write memos, novels, or whatever you
click anywhere inside it to make it active.
need to write. And if your work involves creating illustrations,
designing buildings, composing music, or keeping track 2. Close the Opening Lines window.
of large amounts of data, there are application programs for
You can either click the close box near the left end of the title
those kinds of work, too.
bar, or choose Close from the File menu.
Because most Macintosh programs work in similar ways,
The Opening Lines window closes but TeachText is still the active
you can transfer most of what you learn in one application
program. Notice:
to other applications.
■ The menu bar still shows the TeachText menu titles.
Programs that the computer uses to do its work (in contrast
to your work) are called system software, or sometimes the ■ The Application menu icon at the right end of the menu bar
operating system. is still the TeachText icon.

And then there’s the Finder

Between you and the system software is an application
program called the Finder, which is the program that displays
the Macintosh desktop. It’s called the Finder because, like the
viewfinder in a camera, it gives you a view of all the objects—
disks, programs, folders, and documents—on your desktop.
You use the Finder to tell the system software what you want it
to do for you: which disks you want to use, which documents
you want to open, and where you want files to be stored.

Chapter 4: Creating a Document 43

 Opening and closing documents and programs
Doing this Also causes this

Opening a document Opens the program that created

that document

Making a document Makes the program that “owns”

window active that document active

Closing a document Simply closes that document; does

not close the program that created
that document

Quitting a program Prompts you to save your work,

then closes the program that created
the active document

44 Chapter 4: Creating a Document

 Chapter 5
LEARNING

Before you begin

Changing a Document If your computer is in sleep or shut down, turn it back on now.

In this chapter
■ How to open a document
■ How to change a document
■ What “keyboard shortcuts” are and how to use them
■ How to quit a program
■ How to make a backup copy of a document

45
Open a document When you open Opening Lines, TeachText becomes the active
program. Notice that:
When you open a document, the program you used to create that
■ the Opening Lines window appears
document becomes the active program.
■ the menu bar shows the TeachText menu titles
1. If you closed the Macintosh HD window when you
finished Chapter 4, open the Macintosh HD icon now. ■ the Application icon at the right end of the menu bar is the
(Click the icon to select it, and then choose Open from the TeachText icon
File menu.)
The Macintosh HD window appears, showing you the
contents of your hard disk. The contents include the TeachText
program and the TeachText document called Opening Lines,
which you created in Chapter 4.
The next step describes a different way to open an icon. Change a document
2. Open the Opening Lines icon by double-clicking it. The Opening Lines window shows you the text you typed in
Chapter 4. In this section you’ll make some changes to the text
using techniques that work in most Macintosh programs.
Keep two things in mind:
■ The insertion point—the blinking vertical line—marks the
place where anything you type will appear.
To double-click an icon, you click it twice in rapid succession
■ A pointer called an I-beam replaces the arrow pointer when
without moving the pointer. (Use the trackball to position
you’re working with text. You control the I-beam pointer
the pointer over the icon, and then click one of the trackball
with the trackball in the same way that you control the
buttons twice.) Double-clicking an icon has the same effect as
arrow pointer.
selecting the icon and then choosing the Open command.

46 Chapter 5: Changing a Document

1. Locate the insertion point. It should be in the upper-left
corner of the document.
LEARNING

2. Locate the I-beam pointer. If you don’t see it, roll the
trackball slightly. The pointer moves as the trackball
moves.
Now you’re ready to insert some text.
Now you’ll change some text.
3. Move the I-beam pointer to the immediate left of the
word “an” (after “Sailing across”). 6. Move the I-beam pointer to the immediate left of the
word “lights” (after “ we saw the”).
4. Click the trackball button once.
7. Drag horizontally, selecting the word “lights”, and then
Clicking moves the insertion point to the spot where you release the trackball button.
positioned the I-beam. Whatever you type next is inserted
at that point. To drag, hold the trackball button down while you roll the
trackball. The selected word is highlighted (surrounded by
black).
If you select more or less than you intended to, go back to
step 6 and try again.

5. Type the words “the blackness of space, adrift in”.

If you make any typing errors, press the Delete key to
backspace over them.

continues >

Chapter 5: Changing a Document 47

 8. With “lights” selected, type the words “clear blue”. 11. With “city” selected, type the word “planet”.
The words you type replace the word you selected. (Press The word you type replaces the word you selected.
the Delete key to backspace over any typing errors.)
12. Move the I-beam pointer between the letters “n” and “t”
9. Now move the I-beam pointer to the immediate left of in the word “distant” (after “in the”).
the word “city” (after “of a”).

13. Drag to select the letter “t” and the word “horizon”, and
10. Drag horizontally, selecting the word “city”, and then then release the trackball button.
release the trackball button.

48 Chapter 5: Changing a Document

14. With “t horizon” selected, type the letters “ce”.
Taking a shortcut
LEARNING

If the period is missing after “distance”, type one now.

You can choose some menu commands by using the keyboard
instead of the trackball. A keyboard shortcut is a combination
of keys that you press at the same time to get the same result
as choosing a command from a menu. One of the keys you
press is always the x key or another modifier key.
For example, instead of choosing Save from the File menu,
you can hold down the x (Command) key on the keyboard
(Press the Delete key to backspace over any typing errors.) while you press the S key. Pressing x-S is a keyboard shortcut
equivalent to choosing Save from the File menu.
Save your work so far You can see the available keyboard shortcuts by pressing a
The changes you’ve made so far are not part of Opening Lines menu title and looking at the commands in the menu. The
until you save them. You save them by telling the computer to keyboard shortcuts are listed next to the commands.
record them in the Opening Lines document that’s stored on
your hard disk.
It’s important to remember that no change is “official” until
you save it onto a disk. Your work could be lost if power
to the computer were interrupted or if a problem with a
program caused the computer to stop working properly.
Choose Save from the File menu.
Save regularly, and save often.

Chapter 5: Changing a Document 49

Make more changes 5. With “ We wished it were home” selected, choose Cut
from the Edit menu.
The changes you’ve made so far are now part of the document
that’s stored on your hard disk. Choosing Cut removes the selected material from the
document and stores it in a small temporary file called
Now you’re going to move some text to a different place in the the Clipboard.
paragraph.
1. Move the I-beam pointer to the immediate left of the
words “ We wished” (at the beginning of the last
sentence).
2. Click the trackball button once.
Clicking moves the insertion point to the spot where you
positioned the I-beam.
3. Move the I-beam pointer between the letter “e” in
“home” and the period at the end of the last sentence.
4. Hold down the Shift key on your keyboard and click
to select the words “ We wished it were home”.
Holding down the Shift key while you click selects the text
between the insertion point and wherever you click.

50 Chapter 5: Changing a Document

6. Move the I-beam pointer to the immediate left of the Next, you’ll delete a sentence.
word “ Was” (in “ Was it another strange land”).
LEARNING

9. Drag the I-beam pointer across the words “ Was it

7. Click to place the insertion point. another strange land” to select them, and then release
the trackball button.
8. Choose Paste from the Edit menu.
If the words are on two lines, drag down to the second line
and release the trackball button when the pointer is to the
immediate right of the word “land”.

continues >

When you choose Paste, the Macintosh takes whatever’s in the

Clipboard and puts it into the document at the location of the
insertion point.

Chapter 5: Changing a Document 51

10. With “ Was it another strange land” selected, choose 12. With “cruel” selected, type “ wonderful”.
Clear from the Edit menu.
The word you type replaces the word you selected.
When you choose Clear, the Macintosh removes the selected
13. Drag the I-beam pointer across the question mark (after
text from the document. (Pressing the Delete key once has
“different clothes”) and the stray period at the end of
the same effect.)
the paragraph, and then release the trackball button.

14. With the question mark and the period selected, type
a period.
You may now have extra spaces or no spaces between words.
If so, position the I-beam pointer where you need to delete
or add a space, click to place the insertion point, and press
11. Select the word “cruel” (after “strange and”) by double- the Delete key or the Space bar as necessary.
clicking it.
To select a word by double-clicking it, position the I-beam
pointer over the word and then click twice in rapid
succession, without moving the pointer.

15. Choose Save from the File menu.

52 Chapter 5: Changing a Document

Quit a program Make a backup copy of a document
LEARNING

Quitting a program closes the program as well as any open Storing a copy of your work on another disk is a wise practice,
documents that were created using that program. (Simply closing like saving often. Occasionally a file or an entire disk becomes
a document, which you did at the end of Chapter 4, leaves the damaged and you can no longer use your original document.
program open and active.) (It seldom happens, but even once is too often.) If you have a
backup copy of the document on another disk, you can continue
1. Make sure that the Opening Lines window is active.
working without interruption.
2. Quit the TeachText program.
To practice making a backup copy, put a copy of Opening Lines
You can either choose Quit from the File menu, or press on your practice disk.
the x key and the Q key together.
(If you don’t have a floppy disk drive, you’re finished with this
chapter. Turn now to Chapter 6.)
1. Make sure the disk is unlocked.
The moveable tab on the back side of the case should be
blocking the square hole near the lower-left corner (when
you hold the disk as if to insert it), indicating that the disk
is unlocked.
2. Insert the disk into your computer’s floppy disk drive.
The Practice disk icon appears on the desktop, directly below
the Macintosh HD icon.
continues >

If a message asks whether you want to save any changes,

click Save.
The Opening Lines document and the TeachText program are
closed, and the Finder becomes the active program.

Chapter 5: Changing a Document 53

3. Drag the Opening Lines icon to the Practice disk icon 4. Open the Practice disk icon.
until both icons are highlighted, and then release the
Click the icon to select it and then choose Open from the
trackball button.
File menu, or double-click the icon.
The Practice disk window appears, showing that a backup
copy of the document, also called Opening Lines, is stored
on the floppy disk.
5. Eject the Practice disk from the disk drive.
Make sure the Practice disk icon is selected, and then
choose Put Away from the File menu. The Practice window
disappears when you eject the Practice disk.

Both icons are highlighted when the tip of the arrow pointer
reaches the Practice disk icon.
When you release the trackball button, the computer copies
the Opening Lines document onto the Practice disk.
You copy an icon by dragging it to a different disk. When you
drag it elsewhere on the same disk, you are only moving it to
a new location in the window.

54 Chapter 5: Changing a Document

 Chapter 6
LEARNING

Before you begin

Organizing Your Work This chapter covers some basic tasks related to manipulating icons
on your desktop. The usefulness of some of these tasks will be
In this chapter more apparent after you have been using your Macintosh for a
■ How to duplicate a document while. You can go through this chapter now if you are interested;
or you can skip to Chapter 7 now and then turn to the programs
■ How to change an icon’s name you bought to use with your computer.
■ When and how to use the Save As command, and how it If your computer is in sleep or shut down, turn it back on now.
differs from the Save command
■ How to organize icons in a folder
■ What an alias is and how to use one
■ How to create a stationery pad

55
Duplicate a document Remember:
■ If you make a typing mistake, press the Delete key to
You’ll often want to make a copy of a document so you can
preserve the original and modify the copy. To practice making a backspace over it.
copy of a document you’ll first create a new document. ■ When you get to the end of a line, keep typing. Don’t
1. If your hard disk window is closed, open the hard disk press the Return key.
icon. ■ Press the Return key only when you want to start a new
2. Open the TeachText icon. paragraph.
■ The insertion point—a blinking vertical line—marks the
An untitled window appears.
place where whatever you type next will appear.
3. Type the following text.
■ An I-beam pointer replaces the arrow pointer when
Dear Mom and Dad,
you’re working with text. You control the I-beam pointer
with the trackball in the same way that you control the
This letter is overdue, I know, but until arrow pointer.
I sat down to write, I had no idea how
long overdue it is. Time sure flies when 4. Choose Save from the File menu.
you don’t have enough of it. The dialog box that appears lets you name the document
Julie and I are doing well. The dog is and store it on your hard disk.
getting better all the time. How are you
all?

56 Chapter 6: Organizing Your Work

5. Type “Letter to Parents”. 7. Close the Letter to Parents window.
(Click the close box near the left end of the title bar, or
LEARNING

choose Close from the File menu.)

The window closes, and TeachText remains the active
program.
8. Click the hard disk icon, the hard disk window, or
anywhere on the desktop.
The Finder becomes the active program. Among the contents
of the hard disk window is the Letter to Parents icon,
representing the document you just created and saved.
9. Locate the Letter to Parents icon in the hard disk
Because the word “Untitled” is already selected (highlighted) window.
when the dialog box appears, all you have to do is start
typing. The words you type replace the selected text. You may have to make the window larger or use the scroll
bars to find it.
6. Click Save.
10. Click the Letter to Parents icon to select it.
The window is now titled “Letter to Parents” and the
document has been stored on your hard disk.

continues >

Chapter 6: Organizing Your Work 57

11. Choose Duplicate from the File menu. Change the name of an icon
You can change the name of any icon, using any characters except
a colon (:). If you change an icon’s name and then open it, you’ll
see that the name of its window has also changed.
1. Drag the “Letter to Parents copy” icon away from the
original icon so that the two icons do not overlap.
2. Click the name (not the icon) “Letter to Parents copy”;
do this even if the icon is already selected.
When the name is selected, it is highlighted and a box appears
around it. Notice that when you point to the selected name,
the arrow pointer becomes an I-beam.

A new icon, labeled “Letter to Parents copy”, appears in the

hard disk window. Notice that the icon is selected.
3. With the name selected, type “Letter to Sister”.
(Or drag the I-beam over the words “Parents copy” to select
them, and then type “Sister” to replace them.)
Whatever you type replaces the selected text.

58 Chapter 6: Organizing Your Work

4. Press the Return key. 7. Type “Sis”.
Pressing Return saves the new name. The word you type replaces the words you selected.
LEARNING

Now you have two identical documents with different names.

You can revise one without changing the other.
8. Choose Save from the File menu.
5. Open the Letter to Sister icon.
9. Choose Close from the File menu.
6. Drag the I-beam over the words “Mom and Dad” to
(Or click the close box near the upper-left corner of the Letter
select them.
to Sister window.)
You now have two slightly different versions of your letter:
one for your parents and one for your sister.
TeachText remains the active program.

Chapter 6: Organizing Your Work 59

Save a different version of a document 5. Choose Save As from the File menu. Do not choose
Save.
There is another way to create a different version of a document:
by saving a copy of that document under a different name.
1. Click the hard disk icon, the hard disk window, or
anywhere on the desktop.
The Finder becomes the active program.
2. Open the Letter to Parents icon.
3. Drag the I-beam over the words “Mom and Dad” to
select them.
4. Type “Juan”.

Choosing Save would change the original letter (so that the
letter to your parents would begin, “Dear Juan”).
Choosing Save As, in contrast, lets you create a new document
identical to the original except for the changes you just made.
The original document remains unaltered.
The dialog box that appears lets you name the new document
and tell the computer where you want to store it. “Letter to
Parents,” the name of the original document, is already
selected and ready to be changed.

60 Chapter 6: Organizing Your Work

6. Type “Letter to Juan”.
Save?— or Save As?
LEARNING

Choosing Save stores the changes you’ve made to the active

document (the document in the active window) since you
opened it, or since the last time you chose Save.
Choosing Save As, on the other hand, creates a new document
that includes the changes you’ve made. Save As sets aside the
original document without storing the most recent changes to
it. In other words, the original document remains the way it
was when you opened it (or last saved changes to it).
When you give the new document a name, it replaces the
original document in the active window. The title bar of the
7. Click Save. active window shows the name of the new document.
The new document, “Letter to Juan,” now appears in the active
window, replacing the original document, “Letter to Parents.”
Notice that the window’s title bar now says “Letter to Juan”.
If you were to open the original document, you would find
that the first line is still “Dear Mom and Dad”.

Chapter 6: Organizing Your Work 61

Open a document 3. Click Letter to Parents to select that document.

while its program is active

You can open a document without first making the Finder active
and then opening the document icon on the Macintosh desktop.
Whenever a program is active, you can open any document
created with that program.
1. Close the document called Letter to Juan.
TeachText remains the active program.
2. Choose Open from the File menu.

4. Click the Open button.

The Letter to Parents document window appears.

Organize icons in a folder

Sooner or later, you’ll have more documents and programs on
The dialog box that appears lets you select the document you your Macintosh desktop than you can see at a glance. The
want to open. Macintosh offers numerous tools and techniques (all explained in
Part II of this book) to help you manage your files. Creating a
folder and putting files in it is the simplest way to get organized.
1. Choose Quit from the File menu.
The Finder becomes the active program.

62 Chapter 6: Organizing Your Work

2. If your hard disk icon is not open, open it. 5. Drag the Letter to Parents icon to your new folder icon
until both icons are highlighted, and then release the
Your hard disk window should be the active window.
LEARNING

trackball button.
3. Choose New Folder from the File menu.

An icon named “Untitled folder” appears in the hard disk

window. The icon, including its name, is already selected.
(The name is highlighted and has a box around it.) 6. Drag the Letter to Sister icon to the new folder icon.

4. Type “Letters to Family” and press Return.

The Letters to Family folder now contains Letter to Parents and

Letter to Sister. You can open the Letters to Family folder icon
if you want to see the document icons.

If nothing happens when you type, click the name of the icon
so that a box appears around it, and then try again.

Chapter 6: Organizing Your Work 63

 What’s an alias? Use an alias
An alias is a representation of a program, a folder, or a As you work, you may find it handy to store a program or a
document. It is not a copy of the program, folder, or document. document in several different folders, so you can open it quickly
An alias merely “points” to the original file that it represents. from any of those folders.
When you open an alias (in the same way that you would 1. If your hard disk icon is not open, open it.
open the original file), you’re actually opening the original file.
Any changes that you make and save are stored in the original Your hard disk window should be the active window.
file, so you see them when you open any of the aliases for 2. Choose New Folder from the File menu.
that file. You can make as many aliases for a program, folder,
or document as you want. An icon named “Untitled folder” appears in the hard disk
window. The icon and its name are already selected.
3. Type “October Letters”.

Why would you want to make aliases for a file? You could
make several copies of the file instead—but each copy would
take up much more room on your disk than an alias would.
And if you wanted the copies to remain identical, you’d have 4. Open the Letters to Family folder icon.
to change every copy each time you changed one copy. 5. Click Letter to Sister to select it.
Using aliases helps you find your important files more easily,
and saves space on your disks.

64 Chapter 6: Organizing Your Work

6. Choose Make Alias from the File menu. 7. Drag the Letters to Family window aside until you can
see the October Letters folder in the hard disk window
LEARNING

behind it.
8. Drag the Letter to Sister alias to the October Letters
folder in the hard disk window, and then release the
trackball button.

An icon named “Letter to Sister alias” appears on top of the

Letter to Sister icon. The icon and its name are already
You may have to change the size and position of the Letters
selected.
to Family window so you can see both icons.
9. Open the October Letters folder icon.
10. Open the Letter to Sister alias icon.
The document Letter to Sister opens, and TeachText becomes
the active program.
The insertion point should be at the beginning of the
Note that the name of the alias appears in italics. This is so you document, to the left of the D in “Dear”.
can tell which icons are aliases. continues >

Chapter 6: Organizing Your Work 65

11. Type “16 October 91” and press the Return key once. Create a stationery pad
You may find it convenient to create a document that serves as the
computer equivalent of stationery, like a memo pad or “While You
Were Out” forms. Each time you need a sheet of this “stationery”
you can take one from your endless supply and fill it in.
To practice creating a stationery pad, you’re going to create a
TeachText document that works like a memo pad.
1. Open TeachText.
12. Choose Save from the File menu.
An untitled TeachText window appears.
13. Choose Close from the File menu.
2. Type the following text:
The Letter to Sister document closes, and TeachText remains
the active program. DATE:
You can open the original Letter to Sister icon (in the Letters TO:
to Family folder) and see that it is now dated 16 October 91.
FROM: [Type your name here]
Letter to Sister is now available in both the Letters to Family
folder and the October Letters folder. By keeping the original RE:
document in one folder and an alias of that document in
the other folder, you have access to the same letter from
either folder.
14. Quit TeachText.
15. Close all the windows on the desktop.

66 Chapter 6: Organizing Your Work

3. Choose Save from the File menu. 6. Close the Memo Pad document.
The dialog box that appears lets you name the document TeachText remains the active program.
LEARNING

and tell the computer where to store it.

7. Click the hard disk icon or the hard disk window.
If Macintosh HD (or the name of your own hard disk) does
The Finder becomes the active program, and the hard disk
not appear above the list on the left side of the dialog box,
window becomes the active window. Among its contents is
click the disk name above the word Eject.
the Memo Pad document icon.
4. Type “Memo Pad”.
8. Click the Memo Pad icon to select it.
9. Choose Get Info from the File menu.

Because the word “Untitled” is already selected (highlighted)

when the dialog box appears, all you have to do is start The Info window that appears contains information about the
typing. The words you type replace the selected text. selected icon.

5. Click Save. continues >

The window is now titled “Memo Pad” and the document

has been stored on your hard disk.

Chapter 6: Organizing Your Work 67

10. Click “Stationery pad” near the lower-right corner of 11. Close the Info window.
the Info window so an X appears in the checkbox.
Note that the Memo Pad icon has changed from an ordinary
document icon to a stationery pad icon.

12. Close the Macintosh HD window.

Clicking “Stationery pad” converts Memo Pad from an ordinary

document to a stationery pad. When you open a stationery
pad, an untitled window appears showing an unused “page”
of that stationery (or a message appears asking you to name
the new document).

68 Chapter 6: Organizing Your Work

 Chapter 7
LEARNING

Before you begin

Learning More This short chapter answers many questions you may have about
About Your Macintosh where to find certain kinds of information about your computer.
If your computer is in sleep or shut down, turn it back on now.
In this chapter
■ How to use the Balloon Help™ system
■ Where to look for information about your computer and
its software

69
Use Balloon Help 3. Drag to highlight the Show Balloons command,
and then release the trackball button.
Balloon Help is a feature of all Macintosh computers that
run System 7 or later. Balloon Help explains the function or
significance of icons, menus, commands, and other objects
on the Macintosh screen, using balloons similar to those in
comic strips. Each balloon points to the object it explains.
Many Macintosh programs also have Balloon Help.
To use Balloon Help, you need to turn it on. Here’s how:
1. Point to the Help icon near the right end of the Balloon Help is now turned on, and balloons containing
menu bar. explanatory text appear next to objects that you point to
2. Press to pull down the Help menu. on the screen.
4. To show a balloon describing your startup hard disk,
point to the hard disk icon.
A balloon appears next to the icon. Except for the fact that
balloons appear next to objects that you point to, the way
you work with the computer is the same: you select icons,
choose commands, and so on.

70 Chapter 7: Learning More About Your Macintosh

5. Click your hard disk icon to select it. In the next step, you’re going to turn off Balloon Help.
LEARNING

You can select the icon even with the balloon showing. 9. Choose Hide Balloons from the Help menu.
6. Point to the File menu.
A balloon appears next to the menu title.
7. Press to pull down the File menu.
The balloon disappears when you pull down the menu.
8. Slowly drag to highlight the Open command, and then
release the trackball button.
Notice that a balloon appears next to a command if you pause (Point to the Help icon in the menu bar, press to pull down
briefly as you drag past it. the Help menu, drag to highlight the Hide Balloons command,
and then release the trackball button.)
The hard disk window becomes the active window. To see
more balloons, you can point to different parts of the window When Balloon Help is turned off, the Show Balloons
and to different icons in the window. command appears in the Help menu. When Balloon Help
is turned on, the Hide Balloons command appears.

Chapter 7: Learning More About Your Macintosh 71

Use Part II of this book What’s not in Part II
Part II of this book, Macintosh Reference, contains all the
Part II of this book does not tell you
information you need to use your computer’s hardware and
system software. Unlike Part I, which is meant to be read ■ how to set up your computer
from beginning to end, Part II is meant to be used like an
Your setup guide tells you everything you need to know
encyclopedia: you turn to it when you need to look up some
about setting up your computer and getting it started.
information, and read only that information.
■ how to use application programs
To help you find the information you need, this book has a
table of contents and an index. Your best source of information about a particular program
is the set of books and disks that came with that program.
■ your computer’s technical specifications
Technical details about your Macintosh PowerBook are
listed at the end of your setup guide.

72 Chapter 7: Learning More About Your Macintosh

 To find out about . . . See . . .
Where to find information . . .
LEARNING

Working comfortably with your Your setup guide

To find out about . . . See . . . trackball and keyboard Chapters 2 and 8

Customizing your Macintosh Chapter 12

Basic Macintosh skills The Macintosh Basics tour work environment
Chapters 1–7
Important safety information Chapter 16
Basic Macintosh terminology Balloon Help
Glossary Troubleshooting information Chapter 16
“Troubleshooting” section
Setting up your computer Your setup guide
Care and maintenance Chapter 16
Using power efficiently Chapter 9
Technical information about Your setup guide
Attaching other devices Chapter 15 your computer model Appendix C
to your computer

Using hard disks and Chapter 10

floppy disks
What next?
Exchanging files and disks Appendix B
with MS-DOS computers
Congratulations. If you’ve gone through the Macintosh Basics tour
and Part I of this book, you’ve seen and practiced all the basic
Using printers Chapters 13 and 15 skills you need to use your computer productively.
Using your computer Chapter 14 At this point, you could
on a network
■ check the charge level of your battery and recharge if
Using your modem Your modem manual necessary (see Chapter 9 for more information)
Installing system software Chapter 8 ■ start learning how to use your application programs
Using system software Chapters 8, 11, and 12 ■ turn to any topic in Part II that interests you
Using application programs Your program manuals ■ take a break

Chapter 7: Learning More About Your Macintosh 73

 Part II
Use Macintosh Reference to look up answers to questions about
Macintosh Reference using your computer and its system software. The table of
contents or the index can help you locate the topic you want.
Chapter 8 Setting Up Your Macintosh System
Before you consult Macintosh Reference you should have
Chapter 9 Using Power Efficiently
■ set up your Macintosh according to the instructions in the
Chapter 10 Using Hard Disks and Floppy Disks
REFERENCE

setup guide that came with your computer

Chapter 11 Organizing Your Files
■ become familiar with the information in the Macintosh Basics
Chapter 12 Adapting the Macintosh to Your Own Use
tour and in Part I of this book
Chapter 13 Printing
If you are an experienced Macintosh user and want to read about
Chapter 14 Using Your Macintosh on a Network the features unique to PowerBook computers, these are discussed
Chapter 15 Enhancing Your Macintosh System mainly in Chapters 9, 15, and 16.

Chapter 16 Caring for Your Macintosh If you need more technical information than is provided in Part II,
see Appendix C.
Appendix A Keyboards and Character Sets

Appendix B Exchanging Disks and Files With MS-DOS Computers

Appendix C For More Information About Your Macintosh

Glossary

75
 Chapter 8

Setting Up Your Setting up your computer hardware

For information on how to get your computer up and running,
Macintosh System see the setup book that came with your Macintosh.
The table shows where to find information about setting up
In this chapter other equipment you can use with your computer.
■ Setting up your computer hardware
REFERENCE

Equipment See
■ Working comfortably
■ Installing, reinstalling, or updating your system software Battery recharger Chapter 9

■ Installing your programs External floppy disk drive Chapter 15

■ Working with several programs at a time SCSI device Chapter 15 and the device manual
(hard disk, scanner, etc.)

Printer Chapter 15 and the printer manual

Mouse or other input device Chapter 15

Microphone Chapter 15

Headphones or speakers Chapter 15

Local-area network Chapter 14

Modem The modem manual

77
 ■ Adjust the screen to minimize glare and reflections from lights
Working comfortably and windows. Make sure there is enough light to read the
These suggestions, along with those in Chapter 2, should help screen easily. Clean the screen regularly.
you work more comfortably with your computer.
■ Occasionally rest your eyes. From time to time focus your eyes
■ Whenever possible, sit with your feet flat on the floor and the on a distant object, and blink often while you work.
backs of your knees slightly higher than the seat of your chair.
■ Take periodic breaks from your work. Frequent short breaks
Your chair should support your lower back.
are helpful in reducing fatigue.
■ When you use the keyboard and trackball, your shoulders
■ Some computer users may develop discomfort in their arms,
should be relaxed. Your upper arm and forearm should form
a right angle, with your wrist and hand in roughly a straight wrists, or hands if they do intensive work without breaks.
line. Use a soft touch on the keyboard and keep your hands If you begin to develop chronic pain or discomfort in your
and fingers relaxed. arms, wrists, or hands, consult your physician.

■ Wherever you’re working, take a moment to think about

whether you feel comfortable, and change position if
necessary.

78 Chapter 8: Setting Up Your Macintosh System

Installing, reinstalling, or updating Before you install
your system software You use the Installer program to install, reinstall, or update
system software on a startup disk.
System software is the set of programs that the Macintosh
uses to start up, to keep track of your files, and to support the ▲ Important: Before you install a new version of system
application programs you use. When you turn on your computer, software, make a backup copy of your current System Folder
it looks for a disk that contains the system software, which is on another disk in case you need it later (to use a program
always in a folder called the System Folder. Any disk that contains that is incompatible with the new system software,
a System Folder is a startup disk. for example). ▲
The startup disk is usually the hard disk that’s inside your
computer, though a floppy disk can also be a startup disk. Using the Installer is a fast, efficient way to update your system
REFERENCE

software without losing special files (fonts, sounds, and so on)

If your Macintosh cannot find a startup disk, it displays this you may have installed.
icon in the middle of the screen:
Before you install, reinstall, or update system software:
■ Your hard disk must be initialized, a process that prepares
the disk to store information. (All Macintosh PowerBook
computers have their hard disks initialized at the factory.)
■ You need the Macintosh system software disks that came
If you see this icon, you need to install system software on your with your computer or your system software upgrade kit.
computer’s internal hard disk.
You’ll be using the Installer program on the Install 1 disk
❖ If your hard disk already has system software on it and to start the process.
you see this icon: Your hard disk or system software may be
damaged, and you may need to reinstall the system software. If you have access to the new system software on a shared
See “Starting Up With a Floppy Disk” later in this chapter, disk on a network, you don’t need a floppy disk drive or
and “Testing and Repairing Disks” in Chapter 10. ❖ the system software disks. Open the Installer program and
then follow the procedure in the next section, beginning
with step 4.

Chapter 8: Setting Up Your Macintosh System 79

Installing system software 5. Make sure that the hard disk named in the box is the
one you want to install system software on.
The Installer program’s Easy Install option lets you install system
software on your computer’s hard disk. If it isn’t, click the Switch Disk button until the correct disk
name appears.
1. Shut down your Macintosh.
6. Click Install.
2. Insert the Install 1 disk into the floppy disk drive.
The Installer begins to install system software for your
3. Turn on your Macintosh. Macintosh model.
The Installer program opens automatically. 7. Follow the instructions that appear on the screen.
4. Click OK. If you are installing from floppy disks, you see messages
The Easy Install dialog box appears. asking you to insert different system software disks so the
installation process can continue.
Parts of system software Click to install on
to be installed a different disk. If you are installing over a network, no such messages appear.
8. When you see a message reporting that the installation
was successful, click Quit.
If a message reports that installation was not successful, try
installing again. (Follow the instructions on the screen.)
9. Restart your Macintosh.
Make a backup copy of the System Folder on floppy disks (or on
another hard disk).

Disk on which system Click to install a

software will be installed customized system.

80 Chapter 8: Setting Up Your Macintosh System

Installing customized system software 7. Scroll through the list of items and hold down the
Shift key as you click the items you want to install.
Custom installation allows you to select a combination of system
files for your specific needs. You can also use custom installation If you want to conserve space on your hard disk, select the
to install or update a single file, or to save space on your hard “minimal software” option for your Macintosh.
disk by installing only the files you want.
To install from floppy disks, begin with step 1; to install over a
network, open the Installer program and begin with step 4.
1. Shut down your Macintosh.
2. Insert the Install 1 disk into the floppy disk drive.
REFERENCE

3. Turn on your Macintosh.

The Installer program opens automatically.
4. Click OK.
The Easy Install dialog box appears.
5. Make sure that the hard disk named in the box is the
one you want to install system software on. ▲ Important: Be sure to install the files that your Macintosh
If it isn’t, click the Switch Disk button until the correct disk uses to communicate with the printer, network, and other
name appears. equipment it is connected to. ▲

6. Click the Customize button. continues >

The custom installation dialog box appears. All available

components of the system software are listed.

Chapter 8: Setting Up Your Macintosh System 81

 8. Click Install. Starting up with a floppy disk
9. Follow the instructions that appear on the screen. You need to use a hard disk as your startup disk with Macintosh
If you are installing from floppy disks, you may see messages system software version 7 or later. But if you’re unable to use your
asking you to insert different system software disks. hard disk and you have a floppy disk drive, you can start up your
computer by inserting the Disk Tools disk into the floppy disk drive
If you are installing over a network, no such messages appear. and then turning on the computer. This disk contains programs
10. When you see a message reporting that the installation you can use to initialize, test, and repair disks. (See Chapter 10 for
was successful, click Quit. more information.)

If a message reports that installation was not successful, try

installing again. (Follow the instructions on the screen.)
11. Restart your Macintosh.
Make a backup copy of the System Folder on floppy disks (or on
another hard disk).

▲ Warning: Your startup disk must have only one System

Folder. Multiple System Folders can cause malfunctions and
data loss. You can use the Find command (in the Finder’s File
menu) to see if there is more than one System Folder on your
hard disk. Drag any extra System Folders to the Trash. ▲

82 Chapter 8: Setting Up Your Macintosh System

 ■ If a program malfunctions consistently, and installing a
Installing your programs fresh copy does not correct the problem, find out from
Most application programs come on floppy disks, and you install the software manufacturer whether your version of the
them by simply copying them from the floppy disks to your hard program is compatible with the Macintosh system software
disk. (Some programs have special installation procedures; see you’re using.
the instructions provided with the programs.)
To use your programs most effectively: Installing programs without a floppy disk drive
■ Put only one copy of each program on your hard disk. Having If you don’t have a floppy disk drive, there are other ways to
more than one copy can lead to problems when you’re using copy programs onto your hard disk:
the program.
■ If you have access to a network, you can connect your
■
REFERENCE

Whenever you copy the contents of a program disk to your computer to the network and copy programs from a shared
hard disk, be careful not to copy an extra System Folder. disk. See Chapter 14.
Always check to see what you’ve copied, and drag any extra
■ If you have a PowerBook 100 and access to a desktop
System Folders to the Trash.
Macintosh, you can connect the two computers and copy
■ Put frequently used programs (or aliases for those programs) programs directly from the desktop Macintosh. See “Using
in the Apple menu so you can open the programs more Your Computer as a SCSI Disk” in Chapter 15.
conveniently. See “Installing an Item in the Apple Menu” in
Chapter 11. Remember that the software license agreement for a given
program may limit the number of copies you can make. Make
■ If you want the Macintosh to open a program automatically sure you’re acting within the terms of the license agreement
each time it starts up, see “Specifying Which Items You Want before you copy programs onto your computer.
Opened at Startup” in Chapter 12.
■ Keep the original program disk in a safe place. If the program
on your hard disk malfunctions, you can replace it with a fresh
copy from the original disk.

Chapter 8: Setting Up Your Macintosh System 83

Checking for computer viruses ■ Since new viruses appear regularly, make sure you have the
latest version of your virus-detection software.
Viruses—programs that damage files or erase disks—can be a
significant problem for people who use computers. A virus can be ■ To avoid compatibility problems, be sure to use only one
introduced into your Macintosh from a floppy disk, from a shared virus-detection program at a time.
disk on a network, or from an electronic bulletin board service. ■ If your Macintosh is on a network or if you use a modem
Programs that detect and eliminate viruses are available from user to connect to information services or bulletin boards,
groups, bulletin boards, and dealers. check for viruses each time you copy information from
an outside source.
You should check for viruses frequently if you exchange disks
or data with other users. Some programs check for viruses ■ If you give information to other Macintosh users on disks
automatically. or send information electronically, make certain that there
are no viruses on your computer system before distributing
■ Check all disks—even those in new, unopened commercial the information.
software packages—for viruses before using them or copying
anything from them to your hard disk.
■ Check your hard disk regularly with a virus-detection program
and correct any problems the program finds.

84 Chapter 8: Setting Up Your Macintosh System

Working with several programs at a time Switching programs
You can open as many programs and desk accessories as your You can switch among open programs or desk accessories
computer’s memory allows. by choosing their names from the Application menu.

All open programs are listed in the Application menu at the right If a program’s icon is dimmed in the menu, that means its
end of the menu bar. The active program’s name has a checkmark windows are hidden. Choosing the program from the
next to it, and its icon appears in the menu bar. Application menu displays its windows.
You can also switch programs by clicking in a window
The Finder icon that “belongs” to an open program, or by double-clicking
a program icon (or the icon of a document that was created
Commands to hide or with the program).
display open windows
REFERENCE

Checkmark indicates Open programs Hiding and showing windows on the desktop
the program in use.
You can hide all windows except those of the active program by
choosing the Hide Others command from the Application menu.
Finding out what programs are open The other windows remain available even though they’re hidden.
When you switch to another open program, its open windows
If you have several programs and windows open, you can find out are displayed. If you want to see all the windows that are open,
which program is active and what other programs are open by choose Show All from the Application menu.
pulling down the Application menu.

Chapter 8: Setting Up Your Macintosh System 85

Changing the amount of memory a program uses 3. Drag across the number in the box labeled “Current
size” to select it.
All open programs use a certain amount of your computer’s RAM.
Each program sets aside the amount of memory it needs. (If you 4. Type the number of kilobytes (K) of memory that you
see a “not enough memory” message on your screen, it usually want the program to use.
means that you are trying to open more programs than your If you type a number smaller than the amount shown next to
Macintosh has the memory to support.) “Suggested size,” the program may work more slowly, show
On rare occasions you may want to increase or decrease the other performance problems, or not work at all.
amount of memory a program uses. You might want to increase 5. Close the Info window.
the amount so you can open more documents at once, or you
might want to decrease it so you can open more programs at If you make the memory size smaller than recommended,
once. You adjust the program’s memory size in its Info window. you’ll see a message asking you to confirm your decision.
Click Cancel to avoid problems with the program.
1. Quit the program if it’s open, and then click the
program’s icon to select it.
2. Choose Get Info from the File menu.
The Info window appears.

Program manufacturer’s
suggested memory allocation

Current memory allocation

86 Chapter 8: Setting Up Your Macintosh System

 Chapter 9

Using Power Efficiently Turning on the computer

A working Macintosh PowerBook computer that appears to be off
is in one of two power states: sleep (a “resting” state designed to
In this chapter conserve power) or shut down (off ).
■ Turning on the computer
■ Turning off the computer Turning on the computer for the first time
REFERENCE

■ Monitoring the battery charge level If your computer has never been used before, turn it on as
described in your setup guide.
■ Recharging the battery
■ Removing or replacing the battery
■ Maximizing battery life
■ Replacing backup batteries
■ Conserving power

87
Turning on the computer to resume your work If the Macintosh does not respond, try the following:
There are two ways to turn the computer back on: ■ If you have a PowerBook 100, make sure the storage switch
is in the “on” position (up).
■ Press any key on the keyboard.
■ Plug in the power adapter (in case the battery has become
Pressing Caps Lock, pressing a trackball button, or moving depleted). You may need to wait 15 minutes or so to give the
the trackball does not turn on the computer. battery time to recharge.
■ Press the power button on the computer’s back panel. ■ Try pressing a key or the power button once more.
You’ll need to hold the button in for a fraction of a second for ■ See “Restarting a Computer That Can’t Be Turned On
it to take effect. (The PowerBook 140 and 170 have a power Normally,” later in this chapter.
button; the PowerBook 100 does not.)

Power button

88 Chapter 9: Using Power Efficiently

Restarting a computer that’s already on Restarting a computer that
You need to restart your computer—turn it off and back on again can’t be turned on normally
immediately—when you want to turn on certain changes to your If your system crashes (a rare event resulting from temporary
control panels, turn on a newly installed system software file, or software problems), or if a computer with a properly installed and
start up the computer from a different disk. charged battery does not respond when you try to turn it on, you
■ Choose Restart from the Special menu. should be able to restart using one of the methods described in
this section. Try them in the order given.
■ Press and release the reset button (the one on the
right).
REFERENCE

Interrupt button

Reset button

PowerBook 100
When you choose Restart, the computer prompts you to save
your work, closes all open programs, and then restarts itself.
Choosing Restart does not affect your RAM disk (if you created
one) or its contents.
PowerBook 140/170
You also need to restart if you see a “system error” message on
your screen (indicating a temporary software problem). In this continues >
case, click the Restart button that appears.

Chapter 9: Using Power Efficiently 89

 On the PowerBook 140 and 170 the reset button is recessed; 4. Press any key on the keyboard, or press the power
you can press it with a pen, a paper clip, or a similar object. button again.
Restarting the computer with the reset button does not affect If the computer turns on, there is a problem with your
your RAM disk (if you created one) or its contents. hard disk. You may be able to fix the problem yourself
(using the Disk First Aid™ program or another disk repair
■ If your model has a power button, press the power
program; see Chapter 10). Or you may prefer to take the
button, wait a second, then press it again.
computer to your authorized Apple service provider.
This has the effect of turning the computer off and then
■ If your model supports SCSI disk mode, connect it to a
on again. Turning the computer off with the power button
desktop Macintosh and start it up as a SCSI disk.
removes a RAM disk and its contents.
The PowerBook 100 can be connected to a desktop Macintosh
■ Restart from a floppy disk.
and used as an external SCSI disk drive. This feature allows
If your system has a floppy disk drive, try starting up from a you to reinstall system software without using floppy disks.
floppy disk. Begin with step 1 if you have an external drive, The recovery procedure has two parts:
and with step 3 if you have an internal drive.
First you need to connect your computer to a desktop
1. If you haven’t already done so, connect the external Macintosh, as described in Chapter 15.
floppy disk drive to your computer as described in
Then you need to reinstall system software on your
Chapter 15.
computer’s hard disk, as described in Chapter 8.
2. Press the computer’s reset and interrupt buttons
Follow the steps in Chapters 15 and 8 if you need to restart your
simultaneously (see the illustration on the
computer as a SCSI disk and reinstall its system software.
previous page).
3. Insert the Disk Tools disk into the floppy disk drive.

90 Chapter 9: Using Power Efficiently

 ■ Click the Sleep button in the Battery desk accessory.
Turning off the computer
If you are taking a work break, put the computer to sleep.
If you want to turn off your computer for the night, transport it,
connect or disconnect devices, or change the battery, shut the
computer down.

Putting the computer to sleep

When you resume working, the desktop appears on the screen
If you are turning off your computer for up to a few hours, save the way you left it.
your work and then put the computer to sleep so it uses only the
REFERENCE

power it needs to maintain the contents of RAM.

There are two ways to put the computer to sleep:
■ Choose Sleep from the Special menu.

Chapter 9: Using Power Efficiently 91

Sleep shortcuts from the Battery desk accessory Shutting the computer down
You can put the computer to sleep from the compressed Battery If you want to turn off your computer for the night or longer,
desk accessory: with the Battery window active, hold down the transport it, connect or disconnect devices, or change the battery,
Option key and click the battery icon next to the close box. save your work and then shut the computer down.
When you put the computer to sleep while AppleTalk is active, ■ Choose Shut Down from the Special menu.
a message alerts you that sleep interrupts network connections,
and you must click another Sleep button to confirm your decision.
To bypass the AppleTalk message:
■ If the Battery DA is expanded, hold down the Shift key while
clicking the Sleep button.
■ If the Battery DA is compressed, hold down the Option and
Shift keys while clicking the battery icon.

Do not use the power button to shut down your

PowerBook 140 or 170.

92 Chapter 9: Using Power Efficiently

▲ Warning: When you shut down a PowerBook 100, the Monitoring the battery charge level
RAM disk (if any) is not affected. When you shut down a
PowerBook 140 or 170, however, the RAM disk is removed. ▲ Your battery will last longer and your computer will perform
better if you monitor the battery charge level and recharge it as
The best way to store your computer if you will not be using it for appropriate. The Battery desk accessory shows roughly how
a few days or weeks is to shut it down and leave it in a cool, dry much power is left in the battery.
place with the power adapter plugged in. You can also store your
computer for up to a week without connecting the power adapter. Opening the Battery desk accessory
If you know that you will be storing your PowerBook 100 for ■ Choose Battery from the Apple menu.
longer than a week and cannot leave the adapter plugged in, you
should turn off the storage switch.
REFERENCE

See Chapter 16 for complete instructions on storing your

computer.

You can leave the Battery desk accessory on your desktop to keep
track of the battery charge while you work.

Chapter 9: Using Power Efficiently 93

Responding to low-power messages ■ A short time after the second message appears, the computer
displays a third and final message indicating that the computer
When your battery starts to run low, the computer advises you by is about to put itself to sleep. When time is up, the computer
displaying a series of messages. The work time remaining after goes to sleep automatically to protect the contents of RAM.
you begin to see low-power messages will vary depending on
how you are using the computer. It is safest to put the computer If you continue working until the computer goes to sleep
to sleep or plug in the power adapter as soon as possible. automatically, you may not be able to wake it again until you
recharge the depleted battery for 15 minutes with the computer’s
■ The first message indicates that it’s time to recharge the power adapter plugged in. With PowerBook 140 and 170 models,
battery. Right after the message appears, the screen brightness information you have not saved will be lost if you replace the
dims automatically. battery instead of recharging the battery as just described.
If you have a PowerBook 140 or 170, you may have just a few If you don’t have your power adapter available, the contents of
minutes of battery charge remaining. Recharge the battery RAM are retained in sleep for at least 2 days. If you recharge the
as soon as possible after you see this message. If you can’t battery within 2 days, you should be able to wake the computer
recharge the battery right away, save your work and put the and resume work where you left off.
computer to sleep.
If you have a PowerBook 100, you may have up to 15 minutes ▲ Important: Recharge a depleted battery as soon as possible.
of battery charge remaining. Recharge or replace your battery Leaving a depleted battery in the computer for longer than
as soon as possible. 2 weeks (especially in a hot location, such as the trunk of a
car) may damage the battery so that it cannot be recharged. If
■ If you continue to work without recharging the battery, the this happens, you need to replace the battery. See Chapter 16
computer displays a second low-power message. for information about storing your computer safely. ▲
If you have a PowerBook 140 or 170, you may have just
enough time left to save your work. Do not use your computer without a battery. While it may work
with the power adapter plugged in and no battery installed, your
If you have a PowerBook 100, you have a few minutes of backup batteries begin to drain as soon as you unplug the power
work time remaining. Plug in the power adapter now. adapter, and dirt that gets into the computer through the battery
compartment can cause problems with your equipment.

94 Chapter 9: Using Power Efficiently

Recharging the battery By using the power adapter you can recharge the battery
without taking it out of the computer. You can continue to use
You can recharge the battery in either of two ways: the computer while the battery is recharging, but the battery
■ plug in the power adapter will take longer to recharge if you do.

■ use an (optional) external recharger ▲ Warning: Use only the power adapter that came with your
Macintosh PowerBook. Adapters for other electronic devices
Using the power adapter (including other portable computers) may look similar, but
they may damage your computer. ▲
To use the power adapter, plug it in as shown. Place the computer
on a flat surface; don’t recharge the battery with the computer in a A lightning bolt icon appears in the Battery desk accessory when
vertical position. If you have a PowerBook 100, make sure the the power adapter is plugged in and the battery is recharging.
REFERENCE

storage switch is in the on (up) position, or the battery will not The lightning bolt icon goes away when recharging is about 85%
charge. complete, though recharging continues. The icon appears even
if the power adapter is plugged into the computer only, so make
sure the adapter is plugged into both the computer and
a power outlet.
Battery recharging time while the computer is in use depends on
how often you use the hard disk, how bright the screen is, how
deeply the battery is depleted, and other factors. If you recharge
with the computer shut down, your battery will be about 80%
recharged within 2–3 hours (it takes several more hours to bring
the battery charge to 100%). Your battery will last longer if you
recharge it at (or slightly below) room temperature.
If you use the power adapter whenever you’re working near an
electrical outlet, you should seldom have to stop work to recharge.
See “Maximizing Battery Life” later in this chapter for more
information about using your battery efficiently.

Chapter 9: Using Power Efficiently 95

Using an external recharger The recharger must be plugged into an electrical outlet to charge
a battery. You can plug it in using the power adapter that came
An external battery recharger and additional batteries are available with your computer, or you can purchase an additional (identical)
as options for your computer. If you purchase a recharger and an power adapter from your authorized Apple dealer.
extra battery, you can charge one battery while you use the other,
so you always have a fully charged battery on hand. ▲ Important: Do not use any other type of power adapter with
the recharger. Doing so may damage the recharger, the power
adapter, or both. ▲

To recharge a battery, follow these steps.

1. Place the recharger on a level surface.
2. Plug one end of the power adapter into the recharger
PowerBook 140/170 PowerBook 100 and the other end into an electrical outlet.
recharger recharger

The rechargers can accommodate two batteries. The battery slots

work independently, so you can put batteries in or take them out
at different times.

96 Chapter 9: Using Power Efficiently

3. Place the battery in the recharger as shown in the The light beside the battery slot indicates the charge status of
illustrations. the battery.
■ No light: The recharger is not plugged in, or the battery is
defective. (If the light goes off during recharging, there is a
problem with the battery.)
■ Yellow: The battery is charging.
■ Green: The battery is charged and can be used.
The table shows approximate recharging times for fully
depleted batteries.
REFERENCE

PowerBook 80% charge 100% charge

140/170
1 battery 2.5 hours 5 hours
2 batteries 5 hours 10 hours
PowerBook 140/170 PowerBook 100
recharger recharger 100
1 battery 2 hours 6 hours
2 batteries 4 hours 12 hours

You can remove a battery from the recharger at any time during
or after recharging.

▲ Important: To preserve a battery’s charge, don’t leave it

in the recharger if the power adapter is not plugged into
an electrical outlet. ▲

Chapter 9: Using Power Efficiently 97

Removing or replacing the battery 4. Carefully pull the battery out of its compartment.

To remove or replace the battery, follow these steps. 5. If you are inserting a new or a spare battery, slide it
into the battery compartment.
1. Save your work, and then choose Shut Down from the
Special menu. 6. Close the battery door by sliding it back into place.

2. Close the display. 7. If you just inserted a new battery, it’s a good idea to
plug in the power adapter in case the battery is not
3. Open the battery door by sliding its cover panel in the fully charged.
direction indicated by the arrow.
The battery door is physically attached to the battery. ▲ Important: Macintosh PowerBook computers use sealed
Replacement batteries come with a battery door attached. lead-acid and nickel-cadmium batteries, which contain
hazardous materials. It is inappropriate, and in some cases
unlawful, to throw the batteries away with your household
or business trash. Return dead batteries to your authorized
Apple service provider, who will make sure they are handled
correctly through Apple’s battery recycling and disposal
network. See Chapter 16 for more about proper battery care
and for information about how to find an Apple service
provider near you. ▲

▲ Warning: Damaged nickel-cadmium and sealed lead-acid

PowerBook 100 PowerBook 140/170 batteries may leak small amounts of potassium hydroxide or
sulfuric acid, respectively. These substances can cause severe
burns to the skin and eyes. If you touch a damaged battery,
immediately wash your hands and any other affected areas
with water for at least five minutes. Do not use soap. ▲

98 Chapter 9: Using Power Efficiently

Maximizing battery life Replacing backup batteries
Macintosh PowerBook computers use two types of batteries In addition to its main battery, your computer has one or more
that differ in their charging characteristics. The PowerBook 140 small backup batteries that maintain your clock and control panel
and 170 use nickel-cadmium (NiCad) batteries, and the settings while you replace the main battery. (The PowerBook 100
PowerBook 100 uses sealed lead-acid (SLA) batteries. backup batteries also maintain the contents of RAM—your RAM
disk and any work in progress.)
To maximize the life of PowerBook 140 and 170 (NiCad) batteries,
discharge them completely once every 90 days. Just use the The backup batteries usually last several years. You need to
computer as you normally would, but ignore the low-power replace them if you notice that some of your system settings
messages that appear on the screen. (Make sure to save your changed after you removed or replaced the main battery. (You
work, however.) When the computer goes to sleep automatically, may notice, for example, that the clock time is different.) By
REFERENCE

recharge the battery completely before using that battery again. replacing the backup batteries you can preserve your system
settings the next time you change the main battery.
Avoid discharging a PowerBook 100 (SLA) battery to the point
where the computer goes to sleep automatically. If this happens The PowerBook 140 and 170 have one backup battery, which
occasionally it will not harm the battery, but repeated deep must be replaced by an authorized Apple service provider.
discharges will shorten the battery’s life.
The PowerBook 100 has three backup batteries, which you
With proper care you can expect your battery to last for at least can replace yourself. It is important to use the correct type
a year. If you notice that the battery no longer holds a charge for of replacement battery. Recommended types include the
as long as it should, you may need to replace it. Sony CR2430 and Sanyo 2430 3-volt lithium cells, available
at most consumer electronics stores.

▲ Important: Lithium batteries contain hazardous materials.

It is inappropriate, and in some cases unlawful, to throw the
batteries away with your household or business trash. Return
dead batteries to your authorized Apple service provider, who
will make sure they are handled correctly through Apple’s
battery recycling and disposal network. ▲

Chapter 9: Using Power Efficiently 99

To replace the backup batteries in your PowerBook 100, 5. Remove and replace the three lithium cells.
follow these steps.
Make sure to place the new batteries with their positive sides
up, as shown in the drawing.
▲ Warning: Lithium batteries can explode if handled
improperly. ▲
Positive sides up
1. Save your work, and then choose Sleep from the
Special menu.
2. Close the display.
3. Open the door covering the ports on the back of
the computer.
4. Open the battery door.
Use your fingernail or a similar object to open the door.

6. Close the battery door and the door covering the ports.
Battery door
You’re ready to start using the computer again. Remember to
restore your previous clock and control panel settings if necessary.

100 Chapter 9: Using Power Efficiently

 ■ Plug any SCSI devices you use with your computer into their
Conserving power own power sources, turn them on before the computer, and
The more efficiently you conserve power, the longer you can turn them off after the computer.
work without having to recharge your battery. The length of time
■ Quit any program that uses a modem unless you’re using the
you can use your Macintosh between battery charges varies
considerably, depending on the configuration of your system program for telecommunication. As long as the program is
and the methods you use to conserve power. open, your modem is consuming power.
■ Keep virtual memory turned off (PowerBook 140 and 170).
PowerBook Work time* 80% charge** 100% charge** ■ If you’re working near an electrical outlet, plug in the power
adapter while you work.
140/170 (NiCad) 2–3 hours 2–3 hours 8 hours
■ Whenever you aren’t using the computer, even for a short
REFERENCE

100 (SLA) 2–4 hours 2–3 hours 10 hours

time, put it into system sleep and plug in the power adapter.
*Typical use time; actual times will vary. ■ Turn on Power Saver (PowerBook 170 only).
**Typical time to charge in the computer (shut down).
■ If your computer has 6 MB of memory or more, use a RAM
disk as your startup disk to minimize hard disk use.
Suggested methods of maximizing battery use time
■ Connect only low-power Apple Desktop Bus (ADB) devices,
Not all of these methods apply to all PowerBook computers, marked with the icon below, to the ADB port.
as indicated by notes following some items.
■ Turn down the screen brightness whenever possible. At its
highest level, the screen brightness consumes up to half the
power your computer is using.
■ Adjust the automatic sleep controls for the system and the
hard disk to the shortest intervals you find convenient.

Chapter 9: Using Power Efficiently 101

Adjusting system rest 4. Click Don’t Rest.
The power consumption of your computer’s microprocessor is
reduced automatically when the computer detects that no activity
requiring its attention has taken place for a certain period of
time. This feature is called system rest. The microprocessor comes
back up to speed instantaneously when you resume using
the computer. (Click Rest to turn system rest back on.)
You don’t need to do anything to use system rest. But if you notice 5. Click OK.
that one of your programs performs very slowly, you might want
to turn off system rest while using that program. If you have open programs performing an activity in the
background, system rest may slow those programs down.
To turn off system rest, follow these steps.
❖ Other effects? When system rest is on, you may notice that
1. Choose Control Panels from the Apple menu. the Alarm Clock is updated irregularly or that the wristwatch
2. Open the Portable control panel. pointer appears on the screen more often. These changes
do not indicate a problem with your computer. ❖
3. Hold down the Option key while clicking “Minutes Until
Automatic Sleep.” ▲ Important: To conserve power most efficiently, turn off
system rest only when using programs that system rest
interferes with. Turn system rest back on again as soon as
possible. (System rest is turned back on automatically the
next time you choose Restart or Shut Down.) ▲

102 Chapter 9: Using Power Efficiently

Adjusting system sleep The shorter the interval you select, the more power you
conserve. When you change the setting, the new setting takes
System sleep is a power-conserving state in which your computer effect immediately.
uses only the power it needs to maintain the contents of RAM. A
computer in system sleep has a darkened screen and appears to If you have the power adapter connected, you can prevent
be off, though it is still drawing battery power at a low level. system sleep by clicking “Stay awake when plugged in.”
When you’re not using the computer, system sleep goes into effect 4. Close the control panel.
automatically after a time interval that you designate. If you want to put the computer to sleep before the selected time
To set the system sleep interval, follow these steps. interval elapses, choose Sleep from the Special menu or click the
Sleep button in the Battery desk accessory.
1. Choose Control Panels from the Apple menu.
You “wake” the computer from sleep by pressing any key on the
REFERENCE

2. Open the Portable control panel. keyboard except Caps Lock. (On the PowerBook 140 and 170,
3. In the “Minutes Until Automatic Sleep” box, drag the you can also wake the computer by pressing the power button.)
slider to set the number of minutes of inactivity before ❖ System sleep and network use: System sleep does not go into
system sleep takes effect. effect automatically under the following circumstances:
■ The AppleTalk® software is turned on.
■ Your computer is connected to a shared disk on the
network.
■ Your computer’s modem port or printer port is in use. ❖

Chapter 9: Using Power Efficiently 103

Adjusting hard disk sleep The shorter the interval you select, the more power you
conserve. When you change the setting, the new setting takes
Hard disk sleep is a power-conserving feature that stops your effect immediately. The interval before hard disk sleep cannot
computer’s internal hard disk from spinning when it isn’t being be longer than the interval before system sleep.
used. Hard disk sleep goes into effect automatically after a time
interval that you designate. If you have the power adapter connected, you can prevent
hard disk sleep by clicking “Stay awake when plugged in.”
The hard disk starts spinning again (after a delay of a few seconds)
when the computer needs it to store or retrieve information. 4. Close the control panel.
To set the hard disk sleep interval, follow these steps. You should not use hard disk sleep and virtual memory at the
same time because virtual memory requires frequent hard disk
1. Choose Control Panels from the Apple menu. access. See Chapter 12 for more about virtual memory.
2. Open the Portable control panel. In all other respects, using your computer’s hard disk is like using
3. In the “Minutes Until Automatic Sleep” box, drag the any other hard disk.
slider to set the number of seconds or minutes of
inactivity before hard disk sleep takes effect.

104 Chapter 9: Using Power Efficiently

Using Power Saver Using a RAM disk
The PowerBook 170 has a feature called Power Saver that slows A RAM disk is a portion of your computer’s memory that you set
down your computer’s microprocessor from 25 MHz to 16 MHz. aside for use as a temporary storage device. Using a RAM disk
Decreasing the microprocessor speed may slow the performance conserves power because the computer uses less energy to access
of some programs, but you may gain up to 30 more minutes of RAM than to access a hard disk or a floppy disk.
work time before you need to recharge the battery. Power Saver
Memory assigned to a RAM disk is not available for opening
also limits the screen brightness range by reducing the highest
programs, so it is usually not practical to create a RAM disk unless
brightness settings.
your computer has at least 4 MB of RAM.
To use Power Saver, follow these steps.
Some actions remove a RAM disk. RAM disks are more permanent
1. Choose Battery from the Apple menu. on the PowerBook 100, as summarized in the table.
REFERENCE

2. If necessary, click the lever in the upper-right corner

to expand the Battery desk accessory. Will the RAM disk survive?

3. Click the On button. Action PowerBook 140/170 100

Choose Sleep yes yes

Press power button to wake up yes —
Choose Restart yes yes
Press reset button yes yes
Choose Shut Down no yes
4. Choose Restart from the Special menu.
The computer restarts at the lower microprocessor speed,
which stays in effect until you click the Off button in the
Battery desk accessory and restart the computer.

Chapter 9: Using Power Efficiently 105

It’s a good idea to observe a few precautions if you use a 3. Click the On button below the words “RAM disk”.
RAM disk:
4. Drag the slider to choose the percentage of available
■ Before using a program on a RAM disk, test the program on memory you want to use for your RAM disk.
your hard disk or a floppy disk to make sure that it works
Choose a size large enough to accommodate the programs
properly with your computer.
and documents you want to put on the RAM disk. Memory
■ Don’t store your only copy of a file on a RAM disk. Keep an set aside for the RAM disk won’t be available for opening
extra copy on your hard disk or a floppy disk. programs, so don’t choose a larger size than you need.
The default size uses 100% of the available memory over
Creating a RAM disk 2 MB; that is, it’s the largest RAM disk you can use on your
computer.
1. Choose Control Panels from the Apple menu.
The size of the RAM disk you select appears in the “RAM Disk
2. Open the Memory control panel.
Size” box.
The RAM disk portion of this control panel is at the bottom
5. Close the control panel.
of the window.
6. Choose Restart from the Special menu.
A RAM disk icon appears on the desktop when the computer
restarts.

106 Chapter 9: Using Power Efficiently

Erasing a RAM disk Resizing or removing a RAM disk
There are two ways to erase the contents of a RAM disk. They do 1. Copy any programs or documents that you want to
not remove the RAM disk itself or make more memory available save onto the internal hard disk or a floppy disk.
for opening programs.
If you want to resize a RAM disk, you need to remove and
■ Select the RAM disk icon and choose Erase Disk from then restore the items on it.
the Special menu.
2. Drag everything in the RAM disk to the Trash.
■ Drag everything on the RAM disk to the Trash and
3. Choose Empty Trash from the Special menu.
choose Empty Trash from the Special menu.
4. Choose Control Panels from the Apple menu.
5. Open the Memory control panel.
REFERENCE

6. Drag the slider to choose the percentage of available

memory you want to use for your RAM disk.
Drag the slider to 0% if you want to remove the RAM disk.
7. Close the control panel.
8. Choose Restart from the Special menu.
If you resized your RAM disk, a new RAM disk icon appears
on the desktop when the computer restarts. If you removed
your RAM disk, no icon appears.

Chapter 9: Using Power Efficiently 107

Making a RAM disk the startup disk 4. Choose Control Panels from the Apple menu.
If you have 6 MB or more of memory, an efficient way to use 5. Open the Startup Disk control panel.
a RAM disk on the PowerBook 100 is to make it your startup
6. Select the RAM disk as your startup disk.
disk. You can also use a RAM disk as a startup disk on the
PowerBook 140 and 170, but it is less convenient because 7. Choose Restart from the Special menu.
the RAM disk is removed if you choose Shut Down. (If this
The RAM disk is now your startup disk. It’s a good idea to
happens, the computer starts up from the hard disk.)
keep a backup copy of the contents of the RAM disk in case
To make a RAM disk your startup disk, follow these steps. it is lost.
1. Create a RAM disk.
2. Locate and open the Installer program.
The Installer is on the Install 1 floppy disk that came with
your computer.
3. Install a minimal System Folder on the RAM disk.
See Chapter 8 for instructions on installing customized
system software.

108 Chapter 9: Using Power Efficiently

 Chapter 10

Using Hard Disks Preparing a new disk for use

Before you can use a new disk, you need to prepare it so
and Floppy Disks the computer knows where to store information on the disk.
The preparation process is called initializing (or formatting)
the disk.
In this chapter
The hard disks shipped with Macintosh PowerBook computers
■ Preparing a new disk for use are already initialized when they leave the factory. If your
REFERENCE

■ Erasing a disk computer has a floppy disk drive, you need to initialize new
3.5-inch (89-millimeter) floppy disks that you want to use
■ Designating a startup disk in the drive.
■ Protecting the information on a disk
■ If you can’t save files on a floppy disk
■ Ejecting a disk
■ Caring for disks
■ Testing and repairing disks

109
Initializing a hard disk
Occasionally a hard disk may become damaged in such a way that SCSI ID number
you can’t use it again until you reinitialize it. (The key symptom of of the selected
hard disk
such damage is that the hard disk’s icon does not appear on the
desktop when you start up the computer using another disk.)
If your hard disk’s icon does not appear on the desktop, first try to The name of the
repair it as described in “Testing and Repairing Disks” later in this selected hard disk
chapter. If you can’t repair the disk, use the Apple HD SC Setup
program to initialize and name the disk again. The program is on
the system software disk called Disk Tools.
You cannot initialize your startup disk or the disk
1. Locate the Apple HD SC Setup icon and open it. that contains the Apple HD SC Setup program.
3. Click Initialize.
You must confirm or cancel your decision.
4. Click Init to initialize the hard disk.
5. If a message appears asking you to name the disk,
The name of the hard disk currently selected is shown as the type a name and then click OK.
“volume name.” The SCSI ID number of the selected hard disk
is displayed above the Drive button. (The ID number of an 6. Click Quit when you see a message reporting that
internal hard disk is 0.) initialization was successful.
2. If the volume name and ID number don’t match the If a message reports that initialization failed, try again.
hard disk you want to initialize, click Drive until the If initialization fails a second time, take the disk to your
disk you want to initialize is selected. authorized Apple service provider for repair.

110 Chapter 10: Using Hard Disks and Floppy Disks

Initializing a floppy disk 2. If you inserted a high-density disk, click Initialize.
If you inserted a double-sided disk, click Two-Sided.
Initializing a new floppy disk prepares the disk to store
information. Another message appears:
1. Insert a new floppy disk into your floppy disk drive.
If you inserted a high-density disk, this message appears:

This message alerts you that you’re about to erase any

REFERENCE

information that may be on the floppy disk. A new floppy

disk has no information on it.
If you inserted a double-sided (800K) disk, this message 3. Click Erase.
appears:
A third message appears:

continues >

Chapter 10: Using Hard Disks and Floppy Disks 111

4. Type a name for the disk. Erasing a floppy disk
If you don’t name the disk, the computer gives it the name Erasing a disk actually reinitializes it.
“Untitled.”
5. Click OK. ▲ Warning: When you erase a disk, you lose any information
that was on the disk. ▲
The computer takes about a minute to initialize the disk.
When initialization is finished, the icon of the floppy disk 1. Click the icon of the disk you want to erase.
appears on the desktop.
2. Choose Erase Disk from the Special menu.
A message appears, giving you a chance to cancel the
procedure.
3. If you inserted a high-density disk, click Initialize.
If you inserted a double-sided disk, click Two-Sided.
The computer takes about a minute to erase the disk.

112 Chapter 10: Using Hard Disks and Floppy Disks

Designating a startup disk Scanning order for startup disks
If you have more than one startup disk, you need to specify When you turn on your computer, it looks for a startup disk
which one you want the computer to use. For example, you may (a disk containing a System Folder) in the following sequence:
sometimes want to use a RAM disk as a startup disk instead of 1. internal floppy disk drive (if any)
the hard disk. (See Chapter 9 for information about creating
and using a RAM startup disk.) 2. external floppy disk drive (if any)

1. Choose Control Panels from the Apple menu. 3. disk (or RAM disk) selected in the Startup Disk control panel
(if any)
2. Open the Startup Disk control panel.
4. internal hard disk
3. Click the icon of the disk you want to use as the
5. external hard disk (if there is more than one, it looks first at
REFERENCE

startup disk.
the hard disk with the highest SCSI ID number)
6. internal hard disk (the computer returns to this drive and
waits another few seconds)
If the computer does not find a startup disk, it displays a blinking
question mark in the middle of the screen.
To bypass the internal hard disk in the scanning sequence, press
x-Option-Shift-Delete while the computer starts up.
4. Close the Startup Disk control panel.
▲ Important: If you use an external hard disk, turn it on and
wait a few seconds before you turn on your Macintosh, or the
computer will not recognize the disk. ▲

Chapter 10: Using Hard Disks and Floppy Disks 113

Protecting the information on a disk Locking a file
The information on a locked floppy disk, or in a locked file, can You use the Get Info command to lock a document or a program.
be opened or copied but cannot be changed. Locking a program may affect its operation.
1. Click the icon of the file you want to lock.
Locking a floppy disk 2. Choose Get Info from the File menu.
■ Slide the tab on the back side of the disk so that the 3. In the Info window, click the Locked box in the
square hole is open. lower-left corner.
Use your thumbnail, a push pin, or a similar object to move
the tab.

4. Close the Info window.

Locked Unlocked
To unlock the file, click the Locked box again (so the X
To unlock the disk, slide the tab back so that it covers the disappears).
square hole. You can’t lock a folder, but you can lock items in a folder.
You can lock an alias, but doing so does not lock the original file.
Locking an alias merely protects it from being thrown away.

114 Chapter 10: Using Hard Disks and Floppy Disks

Backing up your files If you can’t save files on a floppy disk
Making backup copies of important files is good protection If you can’t save files on a floppy disk, the disk may be locked,
against possible damage to the originals. full, or damaged, or the disk drive may not be working properly.
■ You can back up files stored on your hard disk by copying Try the following:
them onto floppy disks. ■ Make sure the tab on the back of the disk is in the unlocked
■ You can back up an entire floppy disk by copying it to another position (the square hole should be closed).
floppy disk, or to a hard disk. ■ If you see a message reporting that the disk is full, erase
■ You can use a commercial backup program to copy some or unneeded files from that disk, or save on another disk.
all files from a hard disk to another hard disk, to a tape drive, ■ If you see a message that the disk is not initialized, and you
or to a series of floppy disks.
REFERENCE

know that it has been initialized, eject the disk and carefully
■ If you have a PowerBook 100, you can connect it as a SCSI insert it again. If the same message appears, the disk is
disk to a desktop Macintosh and back up files by copying probably damaged. (You may be able to recover its
them from one computer to the other. (See Chapter 15 for information with Disk First Aid or another disk-recovery
information about using your PowerBook 100 as a SCSI disk.) program; see “Testing and Repairing Disks” later in this
chapter.)
■ Check the disk for obvious damage to the plastic case or the
sliding metal shutter.
■ Insert a different disk and try saving again. If you can’t save on
the second disk, take the disk drive to your authorized Apple
service provider for repair.

Chapter 10: Using Hard Disks and Floppy Disks 115

Ejecting a disk If you can’t eject a floppy disk
You can eject a floppy disk by doing any of the following: If you can’t eject a floppy disk in the usual way, try the following:

■ Click the disk icon to select it and choose Put Away 1. Hold down the x and Shift keys and press the number 1
from the File menu. key on your keyboard to eject a disk in an internal disk
drive; press x-Shift-2 to eject a disk in an external disk
The disk is ejected and its icon disappears from the desktop. drive.
■ Drag the disk icon to the Trash. 2. If step 1 doesn’t work, turn off the Macintosh. If the
The disk is ejected and its icon disappears from the desktop. disk isn’t ejected, then hold down the trackball button
(Dragging a disk to the Trash does not erase the disk’s while you turn the computer on again.
contents.) 3. If step 2 doesn’t work, locate the small hole near the
■ Click the disk icon to select it and choose Eject Disk disk drive’s opening, and carefully insert the end of a
from the Special menu. large straightened paper clip into it.

The disk is ejected and its dimmed icon remains on Push gently until the disk is ejected. Do not use excessive
the desktop. force.

You can use the first two methods to remove a hard disk icon from
the Macintosh desktop (provided that it’s not your startup disk), or
to disconnect from a shared disk on the network.
All three methods also work with CD-ROM discs.

4. If step 3 doesn’t work, take the computer or disk drive

to your authorized Apple service provider to have the
disk removed.

116 Chapter 10: Using Hard Disks and Floppy Disks

Caring for disks Testing and repairing disks
For information on floppy disk care, see Chapter 3, “Working Both floppy disks and hard disks can become damaged by
With Disks,” or consult the instructions that came with your repeated use and handling. If you see a message reporting that
floppy disks. a disk is damaged or unreadable, you can use Disk First Aid or
Apple HD SC Setup to try to diagnose and correct the problem.
Both programs are supplied with your system software.
Hard disk precautions
If you have a PowerBook 100, you may be able to correct a
Hard disk drives are delicate mechanisms and should be handled
problem with your hard disk by connecting your computer to a
with care.
desktop Macintosh and then reinstalling the system software on
■ Do not bump, jar, or move your computer while the hard disk your PowerBook from the desktop computer. (See “Using Your
REFERENCE

is in use. If you need to move the computer, wait until the Computer as a SCSI Disk” in Chapter 15 for more information.)
hard disk stops spinning.
■ Do not spill any liquids on or near the hard disk. If a hard disk icon doesn’t appear
■ Do not expose the hard disk to hazardous vapors, such as If you can’t start up from a hard disk or don’t see its icon on the
those from cleaning solvents. desktop, try the following:
■ If the hard disk is internal, shut down your Macintosh, wait
at least 10 seconds, and then turn it on again.
■ If the hard disk is your startup disk, start up with a different
disk. If the hard disk’s icon appears on your desktop, reinstall
system software on the hard disk (use your backup copy or
use the original system software).
continues >

Chapter 10: Using Hard Disks and Floppy Disks 117

■ If the hard disk is external, make sure it is turned on and its Using Disk First Aid
cable is connected firmly; then restart the Macintosh.
You can use the Disk First Aid program to test floppy disks
■ If you use more than one hard disk with your Macintosh, and hard disks that may have been damaged. Disk First Aid
check the ID numbers of all SCSI equipment connected to also repairs some types of disk damage.
your computer. If any two devices have the same ID number,
or if any external device has the ID number 7 or 0, the 1. Locate and open the Disk First Aid icon.
computer will not recognize one of the devices. Change the Disk First Aid is on the system software disk labeled
numbers so that each device has its own ID number. Also Disk Tools.
check that the chain of devices is terminated properly. (See
Chapter 15 for information about setting SCSI ID numbers and
checking termination.)

2. Click the Drive or Eject button as necessary until the

name of the disk you want to test appears.
If you are testing a floppy disk, you need to insert it into a
floppy disk drive.
3. Click Open.

118 Chapter 10: Using Hard Disks and Floppy Disks

4. If you wish, choose Repair Automatically from the If Disk First Aid cannot correct the problem:
Options menu. Then click the Start button to begin
■ Try repairing the disk again. Sometimes repeating the process
testing the disk.
corrects the problem.
■ Use another disk repair or recovery program. Some disk repair
programs let you recover information from a damaged disk.
■ Consult a specialist for help.
■ Once you have recovered all the information you can, erase
(reinitialize) the disk. If the initialization process doesn’t work,
discard the damaged floppy disk, or take the hard disk to your
authorized Apple service provider for repair.
REFERENCE

5. When testing and repair are finished, choose Quit from

the File menu.
If you want to test another disk, choose Close from the File menu,
then select and open the other disk (repeat steps 2 and 3).

Chapter 10: Using Hard Disks and Floppy Disks 119

Testing a hard disk 3. Click Test.
You can test a hard disk with the Apple HD SC Setup program. 4. Click OK.
1. Locate and open the Apple HD SC Setup icon. 5. When a message tells you that testing is complete,
click Quit.
Apple HD SC Setup is on the system software disk labeled
Disk Tools. If the test reveals a problem, you may be able to correct it
by using Disk First Aid or another disk repair program, or
you may have to reinitialize the disk. Consult a specialist
for assistance if necessary.

2. Click the Drive button until the disk you want appears.

The disk’s SCSI ID number

The disk’s name

120 Chapter 10: Using Hard Disks and Floppy Disks

 Chapter 11

Organizing Your Files Straightening up your files

To accomplish this . . . Do this . . .
In this chapter
■ Straightening up your files Straighten up all icons on the Choose the Clean Up command
desktop or in the active window from the Special menu
■ Using folders to organize your files
Straighten up selected icons only Hold down the Shift key
REFERENCE

■ Filing documents when you save them while choosing Clean Up

■ Making items easier to find
Arrange icons alphabetically by Hold down the Option key
■ Finding an item name, or according to the list while choosing Clean Up
view displayed most recently in
■ Creating a template or stationery that window
■ Getting information about your files Line up icons near the right edge Click the desktop, then hold down the
of the desktop Option key while choosing Clean Up

121
Using folders to organize your files Creating and naming folders
Macintosh folders, like the paper folders in a file cabinet, can be You can create a new folder whenever the Finder is the active
used to store and organize your work. You can place one folder program.
inside another to create a hierarchy of files. 1. Choose New Folder from the File menu.
Hard disk A new folder named “untitled folder” appears in the active
window (or on the desktop if no window is active). The name
is already selected.

Budgets Proposals

2. Type a name for the folder and press Return.

Feasibility Résumés Issues
studies list You move, copy, and remove folders in the same way that you do
other icons.
Many programs also let you create and name a new folder in the
dialog box that appears when you save a document.
Comments Draft 1 Draft 2 Draft 3

122 Chapter 11: Organizing Your Files

Filing documents when you save them You use this box to name your document and indicate where
to store it. Directory dialog boxes vary slightly from program
The first time you save a document (or whenever you choose Save to program, but all share certain features.
As to create another version of that document), a directory dialog
box appears. A directory is the list of files and folders contained in
a folder or on a disk.

The name of the current

directory; use this pop-up menu The name of
to choose a higher-level directory. the current disk
REFERENCE

Click to list the items on

the Macintosh desktop.
When you open a folder,
its contents are listed in Click to create
the directory window. a new folder.

Type a name for

the document here. Click to save the document
in the directory named at
the top of the window.

This directory window lists the files

and folders inside the folder or disk
named in the pop-up menu above.

Chapter 11: Organizing Your Files 123

Making items easier to find Uses of aliases
Alias for Location Purpose
Your Macintosh provides several ways to make a file, folder,
or other item easy to find and open. You can
Any item that Everywhere the You can get access to an
■ create aliases for the item and put the aliases in convenient could be stored item logically fits item from several places.
locations in several places

■ install the item (or its alias) in the Apple menu Apple Menu On the desktop You can easily add or
Items folder remove Apple menu items.
■ move the item (or its alias) to the Macintosh desktop
A program that On the desktop; You can start the program
must stay with in the Apple without opening the folder
Using an alias certain files menu or disk where it is stored.

An alias represents and points to a file, folder, disk, or other item A document or Anywhere on When opened, the alias
(even a shared item on a network). You can make as many aliases folder stored on your work disk asks for the disk by name,
for an item as you want. See Chapter 6 for more information on a separate disk then opens the original
when the disk is inserted.
aliases.
An item on a Anywhere on When opened, the alias
shared disk your work disk automatically connects to
Creating an alias the shared disk and opens
the item.
1. Click to select the item you want to make an alias for.
2. Choose Make Alias from the File menu.
The alias appears overlapping the original item. Its name is in ❖ Trouble? If you open an alias and nothing happens, or if
italics and ends with “alias.” you see a message that the original file isn’t available, then
3. If you wish, type a new name for the alias (the name is the alias is damaged or the original has been deleted. You
already selected), and then move it to a new location. can open the alias’s Info window to find out where the
original is. ❖

124 Chapter 11: Organizing Your Files

Locating the original of an alias Installing an item in the Apple menu
An alias’s Info window shows the location of the original. You can install any item in the Apple menu, and then open the
1. Select the alias whose original you want to find. item by choosing it from the menu.

2. Choose Get Info from the File menu. 1. Open the System Folder icon and locate the Apple Menu
Items folder.
The alias’s Info window appears.
2. Drag the item you want to install (or its alias) into the
Apple Menu Items folder.
The item appears immediately in the Apple menu.

Location of the You remove an item from the Apple menu by opening the Apple
REFERENCE

original—includes Menu Items folder and dragging its icon out of the folder.
folder levels and
disk name (if the ❖ Trouble? If the Apple menu does not contain the items it
original is on a should, make sure that the Apple Menu Items folder is in the
different disk)
System Folder of your startup disk. If it is, open the folder to
check that all the items you want in the menu appear there. ❖

Moving an item to the desktop

3. Click the Find Original button. You can make an item easy to find by dragging its icon to the
The window containing the original item opens. The icon is desktop. The icon stays there until you remove the disk on which
selected. (If the original is on another disk, you’re asked to the item is stored.
insert the disk.) If you’ve placed an icon on the desktop, you can put it back in its
If you deleted the original, or if the network is not available, original location by selecting the item and choosing Put Away
you’ll see a message that the original can’t be found. Aliases from the File menu.
are not deleted when the original is deleted.

Chapter 11: Organizing Your Files 125

Finding an item 2. Type the name (or part of the name) of the item you
want to find.
When the Finder is the active program, you can use the Find
command in the File menu to find any item on any disk on the It doesn’t matter whether you type capital or small letters.
desktop. (The Find command cannot locate items inside the 3. Click the Find button.
System file, such as fonts and sounds. You need to open the
System file to see its contents.) The first item that matches the name (or partial name) you
typed is shown highlighted in a Finder window. If no item
matches, you hear an alert sound.
Finding an item by name
4. To see the next matching item, choose Find Again from
1. Choose Find from the File menu. the File menu.
The dialog box that appears lets you find an item by name. If no more items are found, you hear an alert sound.

Type the name (or partial

name) you want to find.
Click to start a search.

Click to choose additional

search criteria.

If the dialog box you see has more items than shown here,
click the Fewer Choices button in the lower-left corner.

126 Chapter 11: Organizing Your Files

Finding an item using other criteria 3. Choose an item from the left pop-up menu.
You can use the Find command to find a file or a folder by 4. Choose an item from the middle pop-up menu.
specifying its size or label, the date it was created or modified, 5. Adjust the date, choose an item, or type text in
or other characteristics. the upper-right area of the dialog box.
1. Choose Find from the File menu.
Click a number to select it;
The Find dialog box appears. click the up or down arrow to
change the selected number.
2. If you see a button labeled More Choices, click the
button.
The dialog box that appears lets you select different search
REFERENCE

characteristics using pop-up menus.

Pop-up menus
of search Type text or
characteristics set a date here.
continues >
Click to show
search results
all at once
(instead of
one at a time).
Click to start
a search.

Click to display the Pop-up menu of

smaller dialog box search locations
that searches for
items by name.

The content of the middle pop-up menu and the text area vary
according to the item selected in the left pop-up menu.

Chapter 11: Organizing Your Files 127

6. Choose a search location from the pop-up menu 8. Click the Find button when you’ve finished selecting
labeled Search. options.
The first matching item is shown highlighted in a Finder
window or on the desktop. To see the next matching item,
choose Find Again from the File menu. If no item is found,
you hear an alert sound.
When you display items all at once, they are shown
highlighted in an outline view.

Disk selected for searching A list view,

in outline
form, shows
7. If you want all items displayed at once, click the the contents
of folders at
checkbox labeled “all at once.” all levels on
the disk.

Indentation means that an item

is located inside a folder.

128 Chapter 11: Organizing Your Files

Finding items that meet two criteria Ways to use the Find command
You can locate items that meet two sets of criteria, such as all items The Find command can help you locate files quickly, organize
created before a certain date and larger than a certain size. documents, and develop an efficient system for backing up and
archiving your work.
1. Choose the first criterion.
2. Click the “all at once” box so that an X appears.
This characteristic Can be used to locate
3. Click the Find button.
Name 1. Files whose names you can’t recall exactly
The items found are shown highlighted in an outline view. 2. All items for which you use a standard name,
4. Choose the Find command again, before you click or such as status reports or expense reports
take any other action. Kind 1. All application programs
REFERENCE

2. All aliases
You choose Find immediately so that the items located in the
first stage of the search remain highlighted. Size Large files, to make space available on a disk
5. Choose the second criterion. Label All the files to which you added the same label
(such as “top secret”)
6. Choose “the selected items” in the pop-up menu labeled
Search. Lock Locked files, to unlock them for editing

7. Click Find to begin the second stage of your search. Modification date All files changed since a certain date,
to back up new and changed files
The items meeting both criteria are highlighted.
Creation date All files created before a certain date,
to archive or erase outdated material

Chapter 11: Organizing Your Files 129

Creating a template or stationery 1. Click the icon of the document to select it.

Most documents can be saved as or converted into a stationery 2. Choose Get Info from the File menu.
pad, which is a template form of the document. The template 3. Click “Stationery pad” near the lower-right corner
retains the format and content it had at the time you made it into so that an X appears in the checkbox.
stationery, and you can use it repeatedly as a master for similar
documents.
Many programs let you save a document as a stationery pad.
If the directory dialog box that appears when you choose Save or
Save As has a stationery pad option, you can click it to save your
document as a template.

Clicking “Stationery pad” converts the document from an

ordinary document to a stationery pad.
4. Close the Info window.
Stationery pad icon
The document icon now appears as a stationery pad icon.
When you open a stationery pad, an untitled window appears
Regular Click here to save the showing the contents of the stationery, or a dialog box appears
document icon document as a stationery pad.
asking you to name the new document.
If the program you’re using does not offer a stationery pad option, You cannot change the stationery pad itself unless you turn it
you can use a document’s Info window to create a stationery pad. back into a regular document. You can do this by opening the
stationery pad’s Info window and clicking “Stationery pad” to
remove the X.

130 Chapter 11: Organizing Your Files

Getting information about your files
When the Finder is the active program, you can obtain information
about your files in two places:
■ in the file’s Info window
■ in the View menu

Using the Info window

The Get Info command displays information about a
selected item. You can use the Info window to lock a file (so it can’t be
REFERENCE

1. Click to select the item you want information about. changed), turn a document into a stationery pad, change
the amount of memory a program uses (see Chapter 8),
2. Choose Get Info from the File menu. and change a file’s icon (see Chapter 12).
You can type comments in the Info window and use the
Find command to search for them later.
3. Click the close box.

Chapter 11: Organizing Your Files 131

Using the View menu The type of list displayed is underlined.

You can use the View menu to display the contents of a window
by icon or small icon, or you can list items according to various
characteristics such as name, size, or kind. (See Chapter 12 for
information on using the Views control panel to change how files
are listed and what information is included in the list.)
Windows are preset to show icons. Displaying items in a list can When the contents of a window are displayed as a list, click any
be useful when you have too many files to see easily as icons or if other column heading (such as Size or the Last Modified date) to
you want your files arranged according to a different attribute. For rearrange the list according to that characteristic.
example, listing items by the date and time of their most recent
modification makes backing up files an orderly task.

132 Chapter 11: Organizing Your Files

Chapter 12
■ Setting the alert sound
Adapting the Macintosh ■ Changing the desktop pattern
to Your Own Use ■ Adjusting the blinking of a menu item
■ Adjusting the blinking of the insertion point
In this chapter ■ Changing the way the contents of windows appear
■ Specifying which items you want opened at startup
■ Changing the appearance of icons
REFERENCE

■ Putting an item in the Apple menu

■ Assigning a label to an icon
■ Putting files in the System Folder
■ Adjusting screen brightness
■ Changing the items in the Label menu
■ Magnifying the screen image
■ Setting the time and date
■ Turning off the Empty Trash warning
■ Setting a time for the Alarm Clock to go off
■ Managing memory
■ Adjusting the way the trackball works
■ Adjusting the way the keyboard works

133
Specifying which items Putting files in the System Folder
you want opened at startup Certain types of programs and other files need to be installed in
the System Folder so your Macintosh can use them as part of the
To have a program or a document open automatically when you system software. These files include
start up your Macintosh, drag the icon or its alias to the Startup
■ system extensions and control panels
Items folder, which is inside the System Folder. You can open as
many items at startup as your computer’s memory allows. ■ “preferences” files belonging to application programs
If you no longer want an item to open automatically, remove its ■ drivers for printers, scanners, and other equipment
icon or alias from the Startup Items folder.
■ sounds (instructions for installing sounds are in this chapter)
■ fonts (instructions for installing fonts are in Chapter 13)
Putting an item in the Apple menu
Choosing an item from the Apple () menu opens that item, Sometimes you need to use a special installation program to install
so the Apple menu is a convenient place to list items you these files. Check the information that came with the files for
open frequently. instructions. You can install many files simply by dragging their
icons to the System Folder icon (not the System Folder window).
To put a program, document, or other item in the Apple menu,
drag its icon or alias to the Apple Menu Items folder, which is
inside the System Folder. (If you drag a desk accessory to the
System Folder icon, it’s automatically placed in the Apple Menu
Items folder.)
To remove an item from the Apple menu, open the Apple Menu
Items folder and drag the item out of the folder.

134 Chapter 12: Adapting the Macintosh to Your Own Use

When you drag a system file icon to the System Folder icon, the Removing files from the System Folder
Macintosh recognizes which type of file it is and stores it in the
appropriate folder. (If you drag an icon to the System Folder You remove a file from the System Folder by dragging its icon out
window, it is not stored automatically.) of the System Folder (or out of a folder inside the System Folder).
Depending on which external devices you use, whether you’re
This folder holds The System file connected to a network, and how you use your Macintosh, you
networking software, holds fonts, sounds,
printer software, and keyboard layouts, can remove the following types of files from your System Folder
system extensions. and other resources. if you want to conserve space on your startup disk:
■ software for printers or other equipment you don’t use
■ networking software, if you are not on a network
This program
manages the
REFERENCE

■ Apple menu items you don’t use (you need the control
Macintosh
desktop. panels, but you may not need the Calculator or the Puzzle,
for example)
■ extra fonts, sounds, or keyboard files
This folder holds settings This file holds items you
for application programs. put in the Scrapbook. Make sure you have backup copies of the files on floppy disks
before you remove them from your hard disk.
To install items in the Apple Menu Items folder or the Startup
Items folder inside the System Folder, you need to drag them
directly to the correct folder.

Chapter 12: Adapting the Macintosh to Your Own Use 135

Changing the items in the Label menu Setting the time and date
Labels are for your convenience in tagging files, so you may want Your Macintosh has a clock that keeps track of the time and date.
to change the names of the labels. Once you set it, it keeps the correct time unless all batteries—
1. Choose Control Panels from the Apple menu and open main and backup—are drained, removed, or switched off.
the Labels control panel. Many programs rely on the clock to automatically enter times and
dates in documents you create or print.
1. Choose Control Panels from the Apple menu and open
the General Controls panel.
The time and date controls are in the lower-right corner.

2. To change a label, drag across its name to select it

and then type a new name.

2. Click the hour, minute, or second in the time display.

136 Chapter 12: Adapting the Macintosh to Your Own Use

3. Click the up or down arrow until the correct time Setting a time for the
appears.
Repeat steps 2 and 3 as necessary to set the time.
Alarm Clock to go off
You can set the Alarm Clock to alert you when it’s time for
You can choose a 12-hour or a 24-hour clock by clicking an appointment or a meeting.
the buttons below the time display.
1. Choose Alarm Clock from the Apple menu.
4. Click the clock icon (next to the word “ Time”) to set
the current time. 2. If necessary, click the lever at the right to expand
the Alarm Clock.
5. In the date display, click the month, day, or year.
Lever to expand the
Alarm Clock
REFERENCE

6. Click the up or down arrow until the correct date

appears. The highlighted icon indicates
what’s displayed in the middle
Repeat steps 5 and 6 as necessary to set the date. section—the date, in this example.

7. Click the calendar icon (next to the word “Date”)

to set the current date. continues >

8. Close the General Controls window.

You can also set the time and date in the Alarm Clock, which
you open by choosing Alarm Clock from the Apple menu.

Chapter 12: Adapting the Macintosh to Your Own Use 137

3. Click the alarm clock icon in the lower-right corner. Turning the alarm off
The current alarm clock setting appears in the middle section. When the alert time arrives, the alert sound plays twice (the
menu bar flashes once if the speaker volume is set to zero) and
an alarm clock icon blinks over the Apple icon at the left end of
the menu bar.
To stop the blinking, open the Alarm Clock.
To turn off the alarm, open the Alarm Clock and click the button
to the left of the alarm clock setting.
4. Click the hour, minute, or second in the alarm clock
setting.
5. Click the up or down arrow until the time you want
appears.
Repeat steps 4 and 5 as necessary to set the alarm.
6. Click the button to the left of the alert time to turn the
alarm on.
The button moves up and the alarm clock icon changes to
indicate that the alarm is turned on. (Clicking the button again
turns the alarm off.)

Button in
this position
indicates that Ringing alarm
the alarm is on.

7. Click the close box.

138 Chapter 12: Adapting the Macintosh to Your Own Use

Adjusting the way the trackball works 2. Click the tracking speed you want.

The Mouse control panel allows you to adjust the action of input If you click Fast, the pointer moves more than twice as fast
devices, including a trackball. as the trackball. The Very Slow option is useful for drawing
because the pointer moves at a constant speed relative to
You can adjust two aspects of trackball operation: tracking, trackball movement.
which is the relation between trackball rolling speed and
pointer movement on the screen, and double-clicking speed. 3. Click the double-clicking speed you want.

1. Choose Control Panels from the Apple menu and You may want to adjust the double-clicking speed if your
open the Mouse control panel. Macintosh often interprets two single clicks as a double click,
or a double click as two single clicks.
REFERENCE

Mouse button highlights

twice at the interval selected
when you click a button.

Chapter 12: Adapting the Macintosh to Your Own Use 139

Adjusting the way the keyboard works 2. To adjust the rate at which a key repeats when it is held
down, click the button for the rate you want.
You can adjust the rate at which a character repeats when a key is
held down, and the delay before the character begins repeating. 3. To adjust the delay before keys repeat, click the button
You can also change the keyboard layout. for the delay you want.

1. Choose Control Panels from the Apple menu and open If keys repeat when you don’t want them to, you can set a
the Keyboard control panel. longer delay before a character begins repeating. (If you click
the Off button, the keys don’t repeat.)
4. To change the keyboard layout, click the name of the
layout you want to use.
Depending on which country you bought your Macintosh in,
you may have a choice of more than one keyboard layout.
(Additional keyboard layouts are available from various
Options for Options for the delay sources. You install them by dragging them to the System
the speed before a character Folder icon.)
at which a begins repeating
character 5. Close the Keyboard control panel.
repeats Options for
keyboard layout

140 Chapter 12: Adapting the Macintosh to Your Own Use

Making keyboard shortcuts easier to type Adjusting the keyboard to ignore
A feature called Sticky Keys allows you to type keyboard shortcuts accidental keystrokes
without pressing the keys simultaneously. A feature called Slow Keys allows the computer to ignore
accidental keystrokes by delaying the acceptance of each
To turn Sticky Keys on or off, press the Shift key five times without
keystroke.
moving the trackball.
To turn Slow Keys on or off, hold down the Return key for
With Sticky Keys on, you can type a keyboard shortcut by first
a few seconds until you hear an alert sound.
pressing the modifier key (x, Option, Control, or Shift) and then
pressing the character key. An icon at the right end of the menu You can adjust the delay and you can turn on a click each time
bar (to the right of the Application menu icon) indicates whether a keypress is accepted. You make these adjustments in the Easy
Sticky Keys is on and whether a modifier key has been pressed Access control panel (choose Control Panels from the Apple
REFERENCE

or locked. menu and open Easy Access).

Sticky A modifier A modifier key is locked

Keys key has (pressing the key twice
is on. been pressed. locks it for repeated use).

Sticky Keys can make an alert sound when a modifier key is

pressed. You set this option in the Easy Access control panel
(choose Control Panels from the Apple menu and open Easy
Access).

Chapter 12: Adapting the Macintosh to Your Own Use 141

Setting the alert sound 2. Click the alert sound you want the Macintosh to use.

Many programs make an alert sound when your attention is The sound plays at the current volume setting when you
required or when you’re trying to do something that the program click it.
cannot recognize or allow.
You can choose the sound you want, and you can also set the
sound’s volume.
1. Choose Control Panels from the Apple menu and open
the Sound control panel.

(The PowerBook 140 and 170 computers come with a

microphone that you can use to record sounds. See
“Recording Sounds” later in this chapter for information.)
3. Drag the slider up or down to set the volume level.
If you prefer to be alerted silently, drag the slider to zero.
Instead of hearing an alert sound, you’ll see the menu
bar flash.
4. Close the Sound control panel.

142 Chapter 12: Adapting the Macintosh to Your Own Use

Installing a sound Recording sounds
To install a sound, drag its icon to the System Folder icon (not the The PowerBook 140 and 170 computers have a sound input port
System Folder window). The sound is automatically installed in to which you can connect a microphone.
the System file and listed in the Sound control panel.
You can record a sound and add it to the list of alert sounds in
the Sound control panel.
Removing a sound 1. Connect a microphone to your computer (see
Removing a sound deletes it from the disk, so make sure you have Chapter 15 if you need instructions).
a backup copy of the sound before you remove it.
2. Choose Control Panels from the Apple menu and
1. Choose Control Panels from the Apple menu and open open the Sound control panel.
the Sound control panel.
REFERENCE

Icons representing the available sound input devices

2. Click the sound you want to remove. appear near the bottom of the window.
Make sure you select the correct sound. You cannot undo 3. Click the sound input device you want to use.
the next step.
3. Choose Cut or Clear from the Edit menu.
4. Close the Sound control panel.
You can also remove a sound by dragging its icon out of the
System file and out of the System Folder. This does not delete
the sound from the disk.
continues >

Chapter 12: Adapting the Macintosh to Your Own Use 143

 4. Click the Add button. Changing the desktop pattern
5. Click the Record button. You can change the pattern that appears on the Macintosh
desktop.
1. Choose Control Panels from the Apple menu and open
the General Controls panel.

Recording begins immediately; you have up to ten seconds

to record your sound. There is no volume control.
6. Click Stop to stop recording.
7. To listen to the sound, click Play.
8. To save the sound, click Save.
9. Type a name for the sound and click OK.

The new sound appears in the Sound control panel.

10. Close the Sound control panel.

144 Chapter 12: Adapting the Macintosh to Your Own Use

 You can choose from a variety of patterns provided for the 4. To edit a pattern, click in the square to the left of the
Macintosh desktop, or you can create your own design by miniature desktop.
editing one of the patterns supplied.
Each dot (pixel) in the square changes from white to black
(or from black to white) when you click it. Your changes are
displayed on the miniature desktop.
Pattern-editing area Miniature desktop
(magnified view
of the pattern)

2. To see the patterns available, click one of the small

REFERENCE

triangles at the top of the miniature desktop.

3. To see a new pattern on your desktop, click the 5. When you’ve finished creating your new pattern,
miniature desktop. click on the miniature desktop to display the pattern
on your desktop.
You can save the new pattern by double-clicking on the
miniature desktop. Otherwise the pattern is lost when you
display another pattern.

Chapter 12: Adapting the Macintosh to Your Own Use 145

Adjusting the blinking of a menu item Adjusting the blinking
You can change the number of times a menu item blinks when it’s of the insertion point
chosen. You make this adjustment in the General Controls panel You can adjust how quickly the insertion point blinks. The
(choose Control Panels from the Apple menu and then open the insertion point indicates where text you type will appear. You
General Controls panel). make this adjustment in the General Controls panel (choose
To adjust menu blinking, click the button for the number of Control Panels from the Apple menu and then open the General
times you want the menu item to blink. Or click the Off button Controls panel).
for no blinking. To adjust the blinking of the insertion point, click the button
for the blinking rate you want.

146 Chapter 12: Adapting the Macintosh to Your Own Use

 Pop-up menu Pop-up menu of
Changing the way the contents of fonts for text font sizes for text
in Finder windows in Finder windows
of windows appear
You can change the way the contents of Finder windows are
displayed. You make these changes in the Views control panel. Options
for icon
(Choose Control Panels from the Apple menu and open the arrangement Option to
Views control panel.) snap icons
to an
Options invisible
for the size grid
of icons whenever
displayed in they are
list views moved
REFERENCE

Options for The items

information selected here
Use the Views control panel to change displayed in appear in the
list views View menu.
■ what options appear in the View menu
■ the font and font size used in the Finder (press to open
the pop-up menu, then drag to choose a font or a size)
■ the arrangement of icons or small icons
■ the size of icons used in list views
■ what information is included in list views

Chapter 12: Adapting the Macintosh to Your Own Use 147

Changing the appearance of icons 5. Click the icon at the upper-left corner of the Info
window to select it.
To change an icon, you create or copy a picture in a graphics
program and then paste it into the icon’s Info window. A box appears around the icon when it’s selected. If no box
appears when you click, the icon can’t be changed.
Some icons can’t be changed, including those for control panels
and other parts of the system software.
1. In a graphics program, select the picture you want A box around
the icon indicates
to use for the icon. that it’s selected.

A moving dashed line

indicates the selected area
in many graphics programs.

2. Copy the picture by choosing Copy from the Edit menu.

6. Choose Paste from the Edit menu.
3. Switch to the Finder, then click the icon you want
to change. The picture you copied appears in the Info window. If the
picture is bigger than the icon, it automatically shrinks to fit.
4. Choose Get Info from the File menu.

148 Chapter 12: Adapting the Macintosh to Your Own Use

7. Click the close box to close the Info window. Adjusting screen brightness
You can change an icon back to its original appearance by Macintosh PowerBook computers have brightness and contrast
clicking the picture in the Info window and choosing Cut controls below the screen.
from the Edit menu.

Assigning a label to an icon

You can add a label to each icon. The label is visible when the
contents of a window are displayed as a list (choose By Label from
the View menu). Labels provide a way to group related files.
To assign a label, click the icon to select it and then choose the
REFERENCE

label that you want from the Label menu.

The PowerBook 170, which has an active matrix display, does not
have a contrast control because the screen automatically provides
contrast appropriate for the available lighting.
On all PowerBook computers, the screen brightness range is
increased if the power adapter is plugged in. (There may be a few
minutes’ delay before you notice a difference.)

Chapter 12: Adapting the Macintosh to Your Own Use 149

 To install CloseView:
Magnifying the 1. Locate the CloseView control panel.
screen image It’s on one of your system software disks.

The CloseView control panel lets you

magnify the image on your Macintosh screen
up to sixteen times.
CloseView is not automatically installed by 2. Drag the CloseView icon to the
the Installer program when you install system System Folder icon (not the System
software. Folder window) on your startup disk.
Click OK in the dialog box.
3. Choose Restart from the Special
menu.

150 Chapter 12: Adapting the Macintosh to Your Own Use

To turn CloseView on or off, press Turns
x-Option-O. CloseView
on or off
To turn the magnification on or off, press
Turns
x-Option-X. (When CloseView is on and the magnification
magnification is off, a rectangle on the screen on or off
indicates which area will be magnified. You
Keyboard
can move the rectangle by moving the shortcuts for
pointer.) commands
REFERENCE

To increase or decrease magnification,

press x-Option–Up Arrow or
x-Option–Down Arrow.
Inverts Turns Arrows change
You can set additional options in the screen keyboard magnification
image shortcuts power
CloseView control panel (choose Control on or off
Panels from the Apple menu and open the
CloseView control panel).

Chapter 12: Adapting the Macintosh to Your Own Use 151

Turning off the Empty Trash warning Managing memory
When you choose Empty Trash from the Special menu, you see a You can adjust the way your Macintosh uses its RAM in order
warning message. The message helps you avoid throwing away to open more programs and documents.
items unintentionally.
You can turn off this warning in the Info box for the Trash. Checking memory use
1. Click the Trash icon to select it. You can find out about memory use by making the Finder the
active program and choosing About This Macintosh from the
2. Choose Get Info from the File menu.
Apple menu.
3. Click the checkbox labeled “ Warn before emptying”
to remove the X. Total memory
in this
To turn the warning back on, click the checkbox so that Macintosh
an X appears.
Programs
You won’t see the warning when it is on if you hold down the currently
open
Option key when you choose the Empty Trash command.
Until you choose the Empty Trash command, items in the Trash Memory set The bar indicates
aside for each how much memory
continue to occupy space on your disk. program a program sets aside.
The dark portion is
the amount it is using.

You can adjust how much memory a program uses (see Chapter 8
for instructions).
If you’re unable to open a program or use network services, try
quitting one or more programs to free some memory. If you open
and quit several small programs, you may notice that you cannot
open as many programs as you usually can. You may be able to
solve this problem by quitting and restarting all your programs.

152 Chapter 12: Adapting the Macintosh to Your Own Use

Adjusting the disk cache To set the size of the disk cache, click the up or down arrow next
to the Cache Size box. The new size takes effect after you choose
A disk cache is RAM set aside to hold frequently used program Restart from the Special menu.
information. The disk cache helps programs work more quickly
and efficiently by minimizing the time the computer spends
reading information from a disk. The larger the disk cache, Arrows adjust
however, the less memory available for opening programs and the cache.
documents.
The preset and maximum sizes of the disk cache depend on the These sections may
amount of memory your Macintosh has. If you often want to open not appear in your
computer’s Memory
more programs than memory allows, try setting the disk cache to control panel.
a smaller size.
REFERENCE

You set the size of the disk cache in the Memory control panel
(choose Control Panels from the Apple menu and open the
Memory control panel).

This button sets the disk

cache at the recommended
size (which depends on
the amount of RAM in your
computer). It also affects
other Memory control
panel settings.

Chapter 12: Adapting the Macintosh to Your Own Use 153

Using hard disk space as memory If your Macintosh can use virtual memory, you adjust it in the
Memory control panel (choose Control Panels from the Apple
PowerBook 140 and 170 computers can borrow space on menu and open the Memory control panel).
a hard disk to increase memory. The disk space, called virtual
memory, is not available for storing information.
For best performance, your Macintosh should contain enough
built-in memory to support the programs you typically use.
But you can use virtual memory when you want to open more
programs or work with larger documents than you usually use.
Performance is better with virtual memory when you are using Pop-up menu of
available hard disks
several small programs simultaneously (as opposed to one
large program).
Because virtual memory requires frequent hard disk access, you Space
should use it only when you are working with your computer’s available on
power adapter plugged in. For maximum efficiency, you should the selected
hard disk
also click the “Stay awake when plugged in” checkbox in the
Portable control panel. Click to turn Built-in memory plus
virtual memory the amount of virtual
on or off. memory selected

154 Chapter 12: Adapting the Macintosh to Your Own Use

1. To turn on virtual memory, click the On button. 5. Choose Restart from the Special menu.
A message advises you that virtual memory requires more After you restart, your computer’s total memory includes the
hard disk use and therefore draws more battery power. virtual memory you set aside on the hard disk.
2. Click OK.
▲ Important: When you turn on virtual memory, the system
If more than one hard disk is connected to your computer, software creates a file named VM Storage in your System
the Select Hard Disk menu becomes active. Folder (if the startup disk is used for virtual memory) or on
the desktop (if another hard disk is used). This file is large—
3. Choose the hard disk on which you want to set aside
the size of the computer’s RAM plus the designated amount
space for virtual memory.
of virtual memory. For example, if your Macintosh has 4 MB
4. Click the up and down arrows to adjust the disk space of RAM and you add 2 MB of virtual memory, the VM Storage
REFERENCE

to set aside. file occupies 6 MB on your startup disk. ▲

The preset amount of virtual memory is the same as the
amount of RAM in your Macintosh. Using this preset size
is recommended, because using a larger amount of virtual
memory is likely to slow the computer’s performance.

Chapter 12: Adapting the Macintosh to Your Own Use 155

Turning on 32-bit addressing Tips for using memory efficiently
The PowerBook 140 and 170 support a feature called 32-bit The following suggestions may be helpful if you see “not enough
addressing, which allows you to open larger applications. To use memory” messages while you work.
32-bit addressing, you need 8 MB or more of total memory (RAM
■ Quit open programs you are not using.
plus virtual memory).
■ Before you print on a LaserWriter printer, quit open programs
You turn 32-bit addressing on or off in the Memory control panel.
you are not using; you may also want to turn off background
(Choose Control Panels from the Apple menu and open the
printing. (Open the Chooser and click the Off button.)
Memory control panel.)
■ Set the disk cache to 32K. (See “Adjusting the Disk Cache”
▲ Important: Not all programs support 32-bit addressing. earlier in this chapter.)
The use of such programs when 32-bit addressing is turned
■ Turn off file sharing if you are not using it. (See “Turning File
on may cause problems with your computer. Check with
Sharing Off ” in Chapter 14.)
the software manufacturer to find out whether your
program is compatible. ▲ ■ If you have opened and closed several programs, quit all open
programs and restart your computer. (Choose Restart from the
To turn 32-bit addressing on or off, click the appropriate button in Special menu.)
the control panel, and then choose Restart from the Special menu.

Click to turn 32-bit When you turn on 32-bit addressing,

addressing on or off. a status message appears here.

156 Chapter 12: Adapting the Macintosh to Your Own Use

 Chapter 13

Printing Before you print

Before you can print, your Macintosh must be connected to a
printer, either directly or over a network. See the information that
In this chapter came with your printer for instructions on how to connect it.
■ Before you print
■ Printing your work Choosing a printer
REFERENCE

■ Controlling background printing Once your printer is connected, you must tell the Macintosh which
printer to use by choosing that printer. You need to do this even
■ Working with fonts
if only one printer is connected to your computer. You choose a
printer when you’re using a printer for the first time and whenever
you change printers.
You choose the printer in a program called the Chooser. How you
use the Chooser depends on whether your printer is connected
directly or over a network.

157
If your printer is connected directly to your computer If you have a Personal LaserWriter® SC, go to step 5 now.
Make sure you’ve connected the printer according to the 3. Click to select the icon of the port to which your printer
instructions that came with it. is connected.
1. Choose the Chooser from the Apple menu. If your printer is connected to the computer’s modem port,
go to step 5 now.
2. Click to select the icon of the printer you want to use.
If your printer is connected to the computer’s printer port,
continue with step 4.
4. Click the Inactive button next to the word “AppleTalk.”
If Inactive wasn’t already selected, a message appears.
Click OK.
5. Close the Chooser window.

❖ If your printer’s icon does not appear in the Chooser:

The printer software is not in your System Folder. Close the
Chooser and install the software you need. If you have an
Apple printer, you can use the Installer to add the printer
software. (The process is the same as the one described in
“Updating Printer Software on Networked Computers,” later
in this chapter.) If your printer is not an Apple printer, see
the information that came with it for instructions on installing
its software. ❖

158 Chapter 13: Printing

If your printer is connected over a network 3. Click the icon representing the type of printer you want
to use.
Ask your network administrator or the person who set up your
computer to tell you You may have to scroll to find the icon.
■ which printer you can use ❖ If your printer’s icon does not appear in the Chooser:
The printer software is not in your System Folder. Close
■ which zone it’s in (if the network has zones)
the Chooser and install the software you need. If you have
■ what its name is (every printer on a network has its own name) an Apple printer, you can use the Installer to add the printer
software. (See “Updating Printer Software on Networked
1. Choose the Chooser from the Apple menu.
Computers,” later in this chapter.) If your printer is not an
2. Click the Active button next to the word “AppleTalk.” Apple printer, see the information that came with it for
instructions on installing its software. ❖
REFERENCE

If Active wasn’t already selected, a message appears.

Click OK. 4. If the Chooser lists AppleTalk zones, click the zone
where the printer is located.
Types of devices available
Zones are listed alphabetically.
5. Click the name of the printer you want to use (even if
only one name appears).
Names of
individual 6. If you want to continue using the Macintosh while your
printers
document is being printed, click the On button next to
Background Printing.
Background printing is not available with all printers. The
PrintMonitor program must be in your System Folder.
7. Close the Chooser.

Network zones (these appear only AppleTalk must be active

if your computer is connected to a to use any network devices,
network that has zones) including network printers.

Chapter 13: Printing 159

Selecting Page Setup options When an ImageWriter® printer is selected, this Page Setup dialog
box appears:
You use the Page Setup dialog box when you’ve selected a new
printer in the Chooser, or when you want to use a different paper
size or printing options.
■ Choose Page Setup from the File menu and select the
options you want.
When a LaserWriter printer is selected, this Page Setup dialog
box appears:

Pop-up menu of
special paper sizes You’ll see different options for each type of printer you use. Some
programs provide additional options. You can choose Show
Balloons from the Help menu to see descriptions of the options,
or check your printer or program manual for details.

Printed copy as a Click to open a dialog box where

percentage of the you can select enhancements
original’s size to the printed image.

160 Chapter 13: Printing

Updating printer software on networked computers If you store these files on a shared disk on the network, you don’t
need the system software disk to perform the update.
All computers on a network that share printers must have the
same version of the printer software. If someone on the network 1. Locate the Installer and Printer Update files, and then
prints a document from a computer using a different version of the open the Installer icon.
software, the printer restarts itself (which takes time and clears any 2. Click OK.
fonts from its temporary memory).
The Easy Install dialog box appears.
▲ Important: All computers on a network must have the same 3. Make sure that the hard disk indicated is the
printer software versions in their System Folders. ▲ correct one.
You or your network administrator should update the printer If a different disk name appears, click the Switch Disk button
until the correct disk name appears.
REFERENCE

software on any Macintosh computer on the network that is using

system software earlier than version 7.0. You do not have to continues >
update any files other than the printer software.
To update printer software, use the Installer program and the
accompanying Printer Update document (both files are on one
of the system software disks that came with your computer).

Chapter 13: Printing 161

4. If you want to install software for additional printers, Printing your work
click the Customize button, and then select the names
of the printers you want to install software for. You can print a document while it’s open and its window is active;
you can also print documents while the Finder is active.
If you only want to update the printer software that is already
installed on your disk, go to step 5. 1. Make sure that the document you want to print is in the
active window.
When you click Customize, the custom installation dialog box
shows a list of printer software. If you’re printing from the Finder, select the documents you
want to print.
Printer software available
2. Choose Print from the File menu.
The printing options that appear depend on the selected
printer and the program in which the document was created.
If a LaserWriter printer is selected in the Chooser, this dialog
box appears:

Page range (clicking All prints the entire

Paper-feed Number document; entering page numbers in the
method of copies From and To boxes prints those pages only)

5. Click Install.
6. When you see a message reporting that installation
was successful, click Restart.
If a message reports that installation was not successful,
try again.

162 Chapter 13: Printing

❖ Printing color or gray-scale documents: You can print color Printing the contents of a window or the desktop
or gray-scale documents on any color printer that can use the
LaserWriter printer software. If you print a color document You can print the contents of the active window when you’re
on a black-and-white printer, the document is produced as a working in the Finder.
halftone (that is, it is composed of patterns of dots). ❖ 1. Make sure that the window whose contents you want
Some programs offer additional printing options. See the to print is active.
manuals that came with your programs for more information 2. Choose Print Window from the File menu.
on their printing features.
3. Select the options you want.
3. Click Print.
4. Click Print.
After a moment, a status message appears. If background
printing is turned on, the message disappears after a few The window’s contents are printed, including items not
REFERENCE

seconds, and you can do other work while printing continues. visible on the screen.
When no window is active, you can print the items on
the desktop by choosing Print Desktop from the File menu.

Chapter 13: Printing 163

Solutions to common printing problems Controlling background printing
If nothing happens or if you see an error message when you try
If you are using a LaserWriter or StyleWriter® printer and the
to print, try the following:
background printing option is turned on in the Chooser, you can
■ Make sure that the printer is turned on and warmed up. continue to work while your documents are printing.
■ Check the cable connections to the printer. You don’t need to do anything once background printing is turned
on. But if you wish, you can control background printing with
■ If your printer is an ImageWriter, make sure that the Select
PrintMonitor, a program installed automatically if you use the
light is on. (If not, press the Select button.)
Installer’s Easy Install option.
■ Make sure that a printer (and its name, if it’s a LaserWriter)
is selected in the Chooser.
■ Make sure that you are using the same version of the printer
software as everyone else on your network.
■ If an error message states that the printer could not print your
document, turn off the printer for at least 10 seconds. Then
turn it on again, wait for the printer to warm up, and try to
print again.

164 Chapter 13: Printing

1. After you have started printing a document, choose You can use PrintMonitor to
PrintMonitor from the Application menu.
■ monitor the printing of your document
When printing begins, PrintMonitor opens automatically
■ cancel a document that’s printing or waiting to print
and its name appears in the Application menu. When you
choose it from the Application menu, the PrintMonitor ■ set the date and time you want a document to print or
window appears. postpone printing indefinitely
■ monitor the paper supply
Name of the document
being printed and PrintMonitor’s icon blinks at the right end of the menu bar
printer in use
when the printer is out of paper. You can change this alert
Documents to be printed
next (a selected item can signal with the Preferences command in the File menu.
be removed from the list)
REFERENCE

■ monitor when to feed paper manually

Click to set a print time.
PrintMonitor’s icon blinks at the right end of the menu bar
Description and status of
the current printing job to signal that you must confirm the manual printing job.
appear here. You can change this alert signal with the Preferences
command in the File menu.
Click to stop printing 2. Select the options you want, and then click the
the current document.
close box.

Chapter 13: Printing 165

Working with fonts Outline fonts (also called scalable or variable-size fonts) describe
each character as a mathematical formula. The formula accurately
A font is a collection of letters, numbers, and symbols in a defines the character’s shape no matter what its size.
distinctive typographic design.
When you install Macintosh system software, several fonts are
installed in the System file (inside the System Folder on your
startup disk). You can install additional fonts and remove fonts.
Additional fonts are supplied on one of the system software disks. RR
Fonts are also available from independent manufacturers, user
groups, and electronic bulletin board services.
RR
R RR
Your computer needs only a single outline font in a particular
typeface (such as Times®) to be able to display or print that
Outline fonts and bitmap fonts typeface in different sizes. The outline fonts supplied with
Macintosh system software are called TrueType™ fonts.
The Macintosh uses two types of fonts:
■ outline fonts
■ bitmap fonts
Both types of fonts are installed in your System file when you
install system software.

166 Chapter 13: Printing

Bitmap fonts (also called fixed-size fonts) describe each character Installing fonts
as a grid of black-and-white dots (called a bitmap). The bitmap is
a rendering of the character’s shape in a specific size. 1. Quit all open programs.
Pull down the Application menu to make sure that the Finder
is the only open program.
2. Locate the icon of the font you want to install, and drag
it to the System Folder icon (not the System Folder
window) on your startup disk.
A message lets you know that the font will be stored in the
For the best type quality, your computer needs a separate bitmap System file.
font of a typeface in each size you want to display or print, such as
REFERENCE

3. Click OK.
12-point Times or 10-point Helvetica®.

Chapter 13: Printing 167

Removing fonts Transferring fonts to a LaserWriter printer
1. Quit all open programs. If you’re using a LaserWriter printer equipped to handle the
PostScript® page description language and you want to print
2. Open the System Folder on your startup disk.
with PostScript fonts that are not built into your printer, you can
3. Locate the System file icon and open it. transfer, or download, those fonts from your System Folder to
the printer. (PostScript is a programming language that describes
4. Locate the icon of the font you want to remove, and
the appearance of a document mathematically.) You can also
drag it out of the System file window and out of the
download TrueType fonts. Downloading fonts saves printing time
System Folder window.
if you plan to print several documents that use those fonts.
5. Close the System file window and the System Folder
When you download a font, it’s stored in the printer’s memory or
window.
on a hard disk attached to the printer. You can download as many
fonts as the printer’s memory and hard disk space allow.
You download fonts with the LaserWriter Font Utility, which is
supplied with the system software disks.
1. Locate and open the LaserWriter Font Utility icon.

168 Chapter 13: Printing

2. Choose Download Fonts from the File menu. 4. Click the name of the font you want to download,
and then click Add.
3. If the font you want to download is not listed, click
the Add button to add fonts to the list.

Fonts available
for downloading

Click to remove
REFERENCE

selected fonts
from the list. 5. When you’ve added all the fonts you want to download,
Click to download
click Done.
all listed fonts
to the printer. The fonts you added are listed in the Font Utility dialog box.
Click to display a directory dialog box for 6. Click Download to send all the fonts in the list to the
locating and selecting additional fonts.
printer or its hard disk.
Use the directory dialog box that appears to locate the fonts You can click Cancel to stop the process.
you want. 7. Click OK when downloading is finished.
8. Choose Quit from the File menu.

Chapter 13: Printing 169

Finding out about available fonts Other ways to use the LaserWriter Font Utility
Many programs have a Font menu that lists the fonts installed in You can also use the LaserWriter Font Utility program to
your System file, though some programs do not list them all. (You
■ initialize a hard disk attached to a printer
can open the System icon, inside the System Folder, to see all the
fonts stored there.) ■ control whether a printer prints a start page
The LaserWriter Font Utility program (supplied with the system ■ restart a printer
software disks) provides three ways to see the fonts available for
■ send PostScript files to a printer
printing on a LaserWriter: you can display a list of fonts on the
screen, print a font catalog, or print a set of font samples.
Initializing a hard disk attached to a printer
Displays a window You can attach a hard disk to some printers. A hard disk allows
listing all fonts you to store more fonts. See the manual that came with your
available to the printer
printer for information about connecting a hard disk.
Prints a list of the 1. Open the LaserWriter Font Utility icon.
fonts available to
the printer 2. Choose Initialize Printer’s Disk from the File menu.
Prints a sample of
each font available 3. Click the Drive button until you see the name of the
to the printer hard disk you want to initialize.
4. Click Initialize.

170 Chapter 13: Printing

Restarting a LaserWriter printer Turning the printer’s start page on or off
Restarting the printer clears its memory, removing the fonts The LaserWriter can print a start page each time it is turned on
stored there. or restarted.
1. Open the LaserWriter Font Utility icon. 1. Open the LaserWriter Font Utility icon.
2. Choose Restart Printer from the Utilities menu. 2. Choose Start Page Options from the Utilities menu.
3. Click Restart. 3. Click the On or Off button.
REFERENCE

4. Click OK.

Chapter 13: Printing 171

Transferring a PostScript file to a LaserWriter 4. Type a name for the log, and then click Save.
You can use the LaserWriter Font Utility to send a file in PostScript The file is sent to the printer and a record of the PostScript
format to a LaserWriter. activity is saved in the log.
1. Open the LaserWriter Font Utility icon. You can open the log to see the sequence of PostScript
commands when the file was sent.
2. Choose Download PostScript File from the Utilities
menu.
3. Click the name of the file you want to download to the
printer, and then click Open.
A dialog box asks you to name a file that saves a record of
the PostScript activity. If you don’t rename the file, it’s called
“PostScript Log.”

The name of a log that

records PostScript activity

172 Chapter 13: Printing

 Chapter 14

Using Your Macintosh Setting up your Macintosh on a network

Before you can use your Macintosh on a network, you need to
on a Network physically connect your computer to the network and install
networking software.
In this chapter If a network administrator manages the network to which you’ll
be connecting your computer, you may want to consult that
■ Setting up your Macintosh on a network person for advice or help.
REFERENCE

■ Gaining access to files on shared disks

■ Working with files and folders on other computers
■ Sharing your own files
■ Using access privileges
■ Linking programs
■ Using communications products with System 7

173
Connecting to a network Turning on AppleTalk
Your Macintosh has built-in AppleTalk networking software. This The first time you turn on your computer after you have
software supports the LocalTalk® cables you need to connect your connected it to a network, you need to make sure that
computer to the network. AppleTalk is turned on.
1. Choose Shut Down from the Special menu. 1. Choose the Chooser from the Apple menu.
2. Attach the LocalTalk cable to the printer port on the 2. Click the Active button to turn on AppleTalk.
back of your computer.
See your network administrator or the documentation that
came with your cables if you need more information.

Printer port

AppleTalk
must be
active before
you can use
a network.

3. Close the Chooser.

When AppleTalk is active, your computer does not go to sleep
automatically unless you run out of battery power. When you put
your computer to sleep, a message reminds you that sleep may
break your network connections.

174 Chapter 14: Using Your Macintosh on a Network

Naming your Macintosh and its owner 2. Type your name in the box labeled Owner Name and
press Tab.
Before you use the network, you should give your Macintosh a
name and name yourself as its owner.
1. Choose Control Panels from the Apple menu and open
the Sharing Setup icon.

3. Type your password in the box labeled Owner Password

and press Tab.
REFERENCE

❖ If you can’t find or can’t open the Sharing Setup icon: Make Your password can be up to eight characters long. After you
sure that the Sharing Setup icon is in the Control Panels folder, press Tab, your password is replaced by bullets (•) so others
and that the File Sharing Extension file and the Network can’t read it.
Extension file are in the Extensions folder inside the System 4. Type a name for your Macintosh in the box labeled
Folder. If not, place them there and restart your computer. ❖ Macintosh Name.
This is the name others will see on the network.
5. Close the Sharing Setup control panel.

Chapter 14: Using Your Macintosh on a Network 175

Gaining access to files on shared disks Before you begin
You can retrieve and store information on other computers Before you store or retrieve information on the network, do the
connected to your network. For example, a coworker can following:
place some files for you on a shared disk called a file server— ■ Find out the name of the shared disk you want to access
a computer on the network dedicated to storing shared files. and the name of the computer that it’s on.
Private Macintosh computers on your network might also
■ If your network has zones, find out the name of the
have shared disks.
zone the computer is in.
■ Find out if you are registered on the computer or if it
allows guest access.
A Macintosh owner or network administrator can limit access
to files on a shared disk. Ask the Macintosh owner or network
administrator what type of access you have to the files.
■ If you’re a registered user, find out the name and
password you need to use.
Find out exactly how your name and password are spelled,
including capitalization.

176 Chapter 14: Using Your Macintosh on a Network

Connecting to a shared disk 4. If your network has zones, click the zone the computer
is in.
1. Choose the Chooser from the Apple menu.
If you don’t see a box labeled AppleTalk Zones, skip this step.
2. Make sure that AppleTalk is active.
5. Click the name of the computer you want to use.
3. Click the AppleShare® icon in the upper-left section
of the Chooser window. ❖ If the name you want isn’t listed: Make sure you have
selected the correct zone. If the zone is correct, make sure
AppleShare icon the computer is turned on. ❖
6. Click OK.
7. Click Guest or Registered User.
REFERENCE

File servers
and other
computers
with shared
disks Click here if
you are not
registered on
the computer
that you’re
connecting to.

❖ If the AppleShare icon does not appear: Make sure that

the AppleShare file is in the Extensions folder in your
System Folder. ❖
If you are a guest, click Guest and go to step 10. If the Guest
option is dimmed, guests do not have access to this computer.
continues >

Chapter 14: Using Your Macintosh on a Network 177

 8. If you are a registered user, make sure the name in the 12. Click OK.
box is correct.
After you click OK, the icon of the shared disk appears on
Capitalization does not need to match. your desktop.
9. Type your password. 13. Close the Chooser.
Capitalization needs to match.
10. Click OK.
Disconnecting from a shared disk
When you’re finished using a shared disk, close any open files
❖ If your password is not accepted: Make sure that Caps Lock
or programs on the shared disk and then disconnect in one of
is not on. Type your password again, taking care not to
the following ways:
make typing errors. ❖
■ Select the shared disk icon and choose Put Away from the
11. Click a shared disk to select it.
File menu.
■ Drag the shared disk icon to the Trash.
■ If you are finished working for the day, choose Shut Down
from the Special menu. Shutting down automatically
Shared disks
and folders disconnects from the shared disk.

Dimmed items are not available to you,

or you’re already connected to them.

178 Chapter 14: Using Your Macintosh on a Network

Using an alias to connect quickly to a shared disk Connecting automatically when you start up
By making an alias for a shared disk, you can connect to that disk You can connect automatically to one or more shared disks
by simply opening the alias. whenever you turn on your computer.
1. Connect to a shared disk. 1. Connect to the computer that has the shared disk you
want to open.
2. Select the shared disk icon.
2. Click the checkbox next to the name of the shared disk.
3. Choose Make Alias from the File menu.
4. If you wish, rename the alias, then drag it to a
convenient location.
5. Next time you want to connect to the shared disk,
REFERENCE

open the alias you created in step 3.

If you originally connected to the shared disk as a registered
user, a message appears. Type your password. Click one of
these buttons
If you connected to the shared disk as a guest, this message to indicate
does not appear. whether
you’ll have to
The shared disk icon appears on your desktop. enter your
password at Check a box to connect
startup. automatically when you
turn your computer on.

continues >

Chapter 14: Using Your Macintosh on a Network 179

3. If you’re connecting as a registered user, click the Working with files and folders
button that indicates whether you want the shared disk
to save your name only, or both your name and your on other computers
password. Once you are connected to a shared disk, you can use the files
To prevent unauthorized people from gaining access to the and folders on it as if they were on your own computer.
shared disk, click “Save My Name Only.” When you start up You may not be able to open some items on a shared disk because
your computer, you’ll need to enter your password to connect the owner hasn’t given you access to those items. For information
to the shared disk. on how to check your access privileges, see “Working With
4. Click OK. Privileges That Others Have Set” later in this chapter.
5. Close the Chooser.
Creating a new folder on another computer
You can create a new folder on a shared disk (as long as you
have the correct access privileges). If you are a registered user,
you become the owner of any folder that you create. If you are
connected as a guest, you share ownership of the folder with
all guests and registered users.
The icons of folders that you own have a darkened tab.

When you own a folder, you can determine who can use it and
in what way. See “Using Access Privileges” later in this chapter
for more information.

180 Chapter 14: Using Your Macintosh on a Network

Changing your password 3. Type your current password. Then press Tab and type
a new password.
If you are a registered user, you may be able to change the
password you use to access a shared disk. (Your network A bullet (•) appears for each letter you type.
administrator can restrict this capability.)
1. Connect to the computer that has the shared disk
you want.
2. Click the Set Password button.

4. Click OK.
REFERENCE

5. Click OK in the dialog box that appears.

6. Retype your new password and click OK.
Your new password is now in effect.

Click here to change

your password.

If a message tells you that you cannot change your password,

your network administrator has turned off this feature.

Chapter 14: Using Your Macintosh on a Network 181

Giving folder ownership to someone else Sharing your own files
You can give away ownership of any folder you own. Once you You can share files stored on your Macintosh with others on the
do so, however, the new owner can restrict your access to that network. For example, members of your work group can connect
folder. Make sure you have copies of any files you may need to your computer and open a file from their own computers.
before you give ownership of a folder to someone else. (They do not have to be using System 7.) Or, if you have both a
1. Connect to a shared disk. desktop Macintosh and a PowerBook computer, you can transfer
files from one computer to the other without using floppy disks.
2. Click to select a folder that you own.
You control what you share and with whom you share it:
3. Choose Sharing from the File menu.
■ You share only folders you specify.
4. Type the name of a registered user or group in the box
■ You share only with the people you specify—one person,
labeled Owner.
a group of people, or everyone on the network.
5. Close the dialog box.
■ You can see everything on your own computer from another
A message asks you to confirm that you want to change the computer on the network.
owner of the folder.
6. Click OK. How file sharing works
The user or group that you named assumes ownership First you turn on file sharing, then you select a folder or disk
immediately. to share.
If you want to share only with certain people, you can
■ name the people (registered users) you want to share with
■ share a folder or disk and then pick from your list of registered
users the people with whom you want to share it
■ prevent others from seeing the shared folder or disk

182 Chapter 14: Using Your Macintosh on a Network

Turning file sharing on Selecting a folder or disk to share
1. Choose Control Panels from the Apple menu and You can share any folder, hard disk, or CD-ROM disc connected to
open the Sharing Setup icon. your computer (you cannot share floppy disks). You can share up
to ten folders or disks at a time. (This number does not include
folders within the folders or disks you share.)
1. Make sure file sharing is turned on.
2. Select a folder or disk to share.
3. Choose Sharing from the File menu.
Make sure the boxes in the Network Identity section of
the control panel are filled in. 4. Click the box labeled “Share this item and its contents”
REFERENCE

to place an X in it.
2. In the section labeled File Sharing, click the
Start button.

Click here to share the

item you’ve selected.

Click here to
start file sharing.

For information about the other checkboxes in this window,

see “Using Access Privileges” later in this chapter.
continues >
3. Close the Sharing Setup control panel and the Control
Panels folder.
Continue with the next section to select a folder or disk to share.

Chapter 14: Using Your Macintosh on a Network 183

5. Close the window and click Save in the dialog box. Making a shared folder or disk private
Everyone on the network now has access to the item you Any shared folder or disk can be made private again.
shared and the files and folders inside it.
1. Select the shared disk icon.
If you shared a folder, its icon appears on your desktop with
a darkened tab and network cables: 2. Choose Sharing from the File menu.
3. Click the box labeled “Share this item and its contents”
to remove the X.
Your changes take effect immediately. If people are connected
to your computer, you see a message asking if you want to
proceed.
When people on the network are connected to your shared
folder, its icon appears with faces in the center:

▲ Important: Before you put programs inside shared folders

or disks, remember that copyright laws may prevent those
programs from being shared. Check the applicable licensing
agreements and follow their specifications. ▲

184 Chapter 14: Using Your Macintosh on a Network

Naming a registered user 3. Type the name of a person you want to register.
You can register as many as 100 people and groups combined, but Make sure you notify the person of the exact name you type.
for best network performance you should name no more than 50. (Capitalization does not have to match.)
1. Choose Control Panels from the Apple menu and open
the Users & Groups icon.
New user icon

4. To register more users, repeat steps 2 and 3.

REFERENCE

2. Choose New User from the File menu. To assign passwords or to name groups of users, continue with
An icon labeled New User appears. Its name is selected the next two sections. If you want to start sharing immediately,
for editing. go to “Selecting a User or Group to Share a Folder or Disk” later
in this chapter.
❖ If you can’t find the New User command: Make sure the
Users & Groups window is active. ❖

Chapter 14: Using Your Macintosh on a Network 185

Setting a registered user’s password Naming a group of users
You can assign passwords for registered users to verify their You can name several registered users as a registered group.
identities when they want to gain access to your computer.
1. Open the Users & Groups control panel and choose
1. Open a user icon in the Users & Groups control panel. New Group from the File menu.

The user’s name An icon labeled New Group appears. The name is selected
for editing.
Type a password
for this user here.

Group icon

Drag user icons

to the group icon.

2. Type a password in the User Password box, then

press Tab.
The password can be up to eight characters long. When you
press Tab, the password is replaced by bullets for privacy.
Make sure to inform the user of the exact password, including
capitalization.
3. Close the window, and then click Save in the dialog box.

186 Chapter 14: Using Your Macintosh on a Network

2. Type a name for the group. Seeing who’s in a group
3. Drag user icons to the new group icon. ■ To see the names of all group members, open the
The icons are not moved inside the group icon, as they would group icon.
be if it were a folder. Dragging the icons creates a member
icon inside the group icon. You don’t need to drag your own
icon to the group icon because you have access to the entire
contents of your computer (unless you specify otherwise).
You don’t need to include the <Guest> icon in any group.
To allow this group to gain access to a shared folder or disk,
go to the section “Selecting a User or Group to Share a Folder
You can open any member icon to see or change the settings
REFERENCE

or Disk.”
you’ve made for that user.
■ To see all the groups that a user belongs to, open the
user’s member icon or user icon.

The user’s name

The groups this

user belongs to

Chapter 14: Using Your Macintosh on a Network 187

Selecting a user or group to share a folder or disk 5. To share the item with only the user or group you’ve
chosen, click the bottom row of checkboxes (to the
You can give one registered user or group exclusive access to right of Everyone) to remove the X from each box.
a shared folder or disk on your computer.
1. Select a folder or disk to share.
2. Choose Sharing from the File menu.
3. Click the box labeled “Share this item and its contents”
so an X appears.
4. Choose a user or group from the User/Group
pop-up menu.

6. Close the window and click Save.

Registered users
and groups appear
in this menu.

188 Chapter 14: Using Your Macintosh on a Network

Preventing users or guests To deny access to guests, open the <Guest> icon.
from accessing your computer
1. Choose Control Panels from the Apple menu and open
the Users & Groups icon. To deny access
to guests,
click to remove
the X in this box.

3. Click the appropriate checkbox to deny access.

2. To deny access to a specific user, open the user icon. 4. Close the window and click Save.
REFERENCE

The user’s name

If you deny access to a user who is currently connected, he
or she is disconnected immediately. That user is no longer a
member of any groups, and can connect only as a guest.
To deny access
to this user, If you deny access to guests, any guests currently connected
click to remove
the X in this box. are disconnected immediately.

Chapter 14: Using Your Macintosh on a Network 189

Removing a user from a group Giving away ownership of a
1. In the Users & Groups control panel, open the folder or disk on your computer
group icon. You can give away ownership of a shared folder or disk on your
Macintosh to a registered user or group.
2. Drag the member icon to the Trash.
Because you are the owner of your Macintosh, the new owner of
3. Choose Empty Trash from the Special menu.
a folder or disk on your computer cannot restrict your access to
it. However, the new owner can change the access privileges
Removing a user or group that other people have to the folder or disk. If you give away
from your list of registered users ownership of a folder or disk, make sure to remove any folders
or documents that you don’t want others to see or change.
You can remove a registered user or group at any time. When
you remove a user, he or she will no longer be a member of
any registered groups.
1. Open the Users & Groups control panel.
2. Drag the user or group icon to the Trash.
3. Choose Empty Trash from the Special menu.
If the user is currently connected, he or she is disconnected
immediately.
You cannot throw away the <Guest> icon or the owner icon.

190 Chapter 14: Using Your Macintosh on a Network

1. Select a shared folder or disk. Turning file sharing off
2. Choose Sharing from the File menu. You can turn file sharing off at any time. When file sharing is off,
3. Choose a name in the Owner pop-up menu. people on the network cannot access folders or disks on your
computer, and you cannot access your computer from another
computer on the network.
When you turn file sharing back on, the items you shared before
are available again automatically.
1. Choose Control Panels from the Apple menu and open
the Sharing Setup icon.
REFERENCE

If you select <Any User>, then anyone on the network can

change the access privileges or ownership of the item.
continues >
4. Close the window and click Save in the dialog box.
5. Click OK again to confirm that you want to change
ownership.

Chapter 14: Using Your Macintosh on a Network 191

2. In the section labeled File Sharing, click the Stop Monitoring file-sharing activity
button.
When file sharing is on, you can see who is connected to your
A dialog box appears in which you can specify a delay before computer and what folders or disks you’ve shared.
file sharing is turned off. If you specify a delay, users who are
■ Choose Control Panels from the Apple menu and open
connected to your computer are warned to save their work
and disconnect. the File Sharing Monitor icon.

Users connected to your

computer are listed here.

3. Type the number of minutes you want to elapse before

file sharing is turned off.
To turn file sharing off immediately, type the number 0. Folders and disks
being shared
4. Click OK. are listed here.

If someone is using files on your Macintosh when file sharing is

turned off, any changes he or she has not saved will be lost.
To disconnect a user,
select his or her name
and then click here.

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Disconnecting someone who If you specify a delay, users are warned to save their work
is connected to your computer and disconnect. It’s a good idea to give people enough time
to save changes they have made. To disconnect a user
You can disconnect users who are currently connected to your immediately, type 0.
Macintosh in the File Sharing Monitor control panel.
4. Click OK.
1. Select the user or users you want to disconnect.
A message remains on the screen until the time is up. Click
2. Click Disconnect. Cancel to stop the process.
3. Type the number of minutes that you want to elapse 5. When the designated amount of time has elapsed,
before users are disconnected. close the File Sharing Monitor.
REFERENCE

Chapter 14: Using Your Macintosh on a Network 193

Gaining access to your computer 3. Open the owner icon (the one with the bold outline).
from another computer 4. Click the boxes labeled “Allow user to connect” and
You can connect to your own Macintosh from another computer “Allow user to see entire disk” to place an X in them.
on the network and access everything on the disks attached to
your computer.
1. Make sure that file sharing is turned on. With an X in this box,
you can connect to
2. Choose Control Panels from the Apple menu and open your computer from
another computer.
the Users & Groups icon.
With an X in this box,
you can see everything
on your computer.

When these boxes are checked, you can see and use
everything on your disks while you’re using another computer.
To restrict your access, click a checkbox to remove the X.

194 Chapter 14: Using Your Macintosh on a Network

5. Close the window and the Users & Groups Changing your password
control panel.
You can change the password you use to gain access to your own
6. Leave your computer turned on. computer from another computer.
To gain access to your computer, connect to it as a registered 1. Choose Control Panels from the Apple menu and open
user. Type your owner name and password as they appear in the the Sharing Setup icon.
Sharing Setup control panel of your computer. Then connect as
you normally would.
❖ If you are unable to connect to your computer: Make sure
that your computer is turned on, that file sharing is turned on,
and that you have the correct access privileges. Make sure that
REFERENCE

you type your password exactly as it is entered in the Sharing

Setup control panel, including capitalization. ❖ 2. Type a new password in the box labeled Owner
Password and press Tab.

Type
your new
password
here.

Remember the capitalization. Your password is replaced by

bullets to keep it private.
3. Close the Sharing Setup control panel.
Your new password is now in effect.

Chapter 14: Using Your Macintosh on a Network 195

Using access privileges There are three types of access to shared items:
■ See Folders allows people to see, open, and copy the folders
Access privileges let you control what other people can do with
the information you share on a network. For example, you might within a folder or disk.
want to let people see a file but prevent them from changing it. ■ See Files allows people to see, open, and copy the files within
a folder or disk.
Understanding access privileges ■ Make Changes allows people to make changes to a folder or
You can set access privileges for any shared folders on your own disk—copy, delete, or change any of its contents.
computer and any folders you create on another Macintosh. The table indicates which privileges you need in order to take
Owners of other computers can set access privileges that restrict certain actions with items in a shared folder or disk.
what you can do with their shared disks.
Three categories of people can have access privileges to shared Action See Folders See Files Make Changes
disks and folders:
Copy or move files to a folder
■ The owner. The owner of a folder can change the access
privileges to that folder. You become the owner of a folder Copy a file from a folder
automatically when you create it. You can keep ownership or
Copy a folder from a folder
give it away.
Create a folder in a folder
■ A registered user or group. A registered user has special
access to shared disks over the network. A registered group is Delete a file from a folder
a group of registered users.
Delete a folder from a folder
■ Everyone. This category includes the owner, registered users,
Open and use a file in a folder
and guests.
Save changes to a file in a folder

196 Chapter 14: Using Your Macintosh on a Network

Setting access privileges to folders and disks 3. Choose a registered user or group to share the
item with.
You can set access privileges for shared folders or disks on your
own computer and for folders that you own on other computers. Choose from the list of users and groups in the pop-up menu,
or type the name of a registered user or group in the box.
1. Select the folder or disk.
4. To set access privileges, click the appropriate checkbox.
2. Choose Sharing from the File menu.
■ To set the same privileges for the folders within this folder
The dialog box you see may be slightly different from the or disk, place an X in the box labeled “Make all currently
one pictured. enclosed folders like this one.” If you’re working with an
item that contains a large number of folders, such as a
CD-ROM disc, this action may take a few minutes
REFERENCE

to complete.
■ To prevent the folder from being changed, place an X in
the box labeled “Can’t be moved, renamed, or deleted.” If
Use these boxes to you check this box, no one—not even you—can change
set access privileges.
the folder.
■ If you want the folder to have the privileges set for the
folder or disk enclosing it, place an X in the checkbox
labeled “Same as enclosing folder.” This box only appears
■ If you’ve selected a folder inside a shared folder, the
for folders inside shared folders. When you move such a
checkbox at the top is labeled “Same as enclosing folder.”
folder to another folder, its access privileges change to
■ If you’ve selected a folder on another computer, the reflect those of the enclosing folder.
Owner and User/Group areas are text boxes, not
5. When you’re finished setting access privileges, close
pop-up menus.
the Sharing dialog box and then click Save.
■ If you’ve selected a folder you do not own, all the
The access privileges take effect immediately.
checkboxes and their labels are dimmed.

Chapter 14: Using Your Macintosh on a Network 197

Access privilege strategies ■ Allow access to one other person or group. This set of
privileges allows the owner of the item and one registered
Access privileges can be combined in several ways. A few user or group to use the item.
common and useful strategies are summarized here.
■ Allow everyone on the network all access privileges.
As long as guest access is allowed, everyone on the network
can open, read, and change the files and folders.

■ Keep a folder private but allow others to place files or

folders into it. People on the network can deposit files or
folders into this folder but cannot see, remove, or change its
contents. (This configuration is sometimes called a drop box.)
■ Keep a folder or disk private. To keep a folder or disk on
your own computer private, do not share it. To keep your
folder on another computer private, use these settings. You
have full access but no one else can see, open, or use its
contents.

■ Set up a folder as a bulletin board. People can open and

read the files in this folder but cannot change them.

198 Chapter 14: Using Your Macintosh on a Network

Working with privileges that others have set Checking your access privileges
When you are using the By Icon or By Small Icon view, the When you open a folder on another computer, icons under the
appearance of shared folders indicates the access you have. title bar indicate the privileges that you do not have.

Icon Meaning

A darkened tab indicates that you own the folder

and can set its access privileges.
You can’t You can’t You can’t
make changes. see files. see folders.
A plain tab indicates that you can open and use the folder.
REFERENCE

A strap indicates that you cannot open and use the folder.

A strap with an arrow indicates that you can put files

or folders into the folder, but you cannot open it or
use any files or folders within it.

Chapter 14: Using Your Macintosh on a Network 199

 Computers available
Linking programs for program linking
Some Macintosh programs can exchange information directly
with other programs. For example, one program might be able to
instruct another program to add a row to a spreadsheet or change Programs
the font size of a paragraph. available for
linking on
Programs implement linking in various ways and not all programs the selected
computer
have this capability. See the documentation that came with your
programs for more information.

Linking to a program on another computer

You can only link to programs that are shared.
2. If your network has zones, select a zone in the lower-
1. Within your program, choose the menu command that left section of the dialog box.
allows you to link programs.
3. Select the Macintosh you want to connect to in the
The menu location and command name depend on the upper-left section of the dialog box.
program you’re using. You use a dialog box to find the
program that you want to link to. 4. Select the program you want to link to.

200 Chapter 14: Using Your Macintosh on a Network

5. Click OK. Disconnecting a program link
In most cases, you need to identify yourself as a guest or To disconnect a link to a program on another computer, quit the
a registered user. program you used to create the link.

Allowing other people to link to your programs

You can allow people on the network to link to programs on your
computer.
■ First you turn on program linking.
■ Then you make a program available for linking by sharing it.
REFERENCE

■ Finally, you either allow guest access or allow specific people

to link.
These steps are outlined in the following sections.
6. Click Guest or Registered User.
If you are a guest, click Guest and go to step 9. If the Guest
option is dimmed, guests do not have access to this computer.
7. If you are a registered user, make sure that the name
is correct.
8. Type your password.
9. Click OK.
The two programs are now linked.

Chapter 14: Using Your Macintosh on a Network 201

Turning program linking on Selecting a program for linking
When you turn program linking on, your computer is visible to Before a network user can link to your program, you need to
others on the network whenever they attempt to link a program. share it.
Before you turn program linking on, make sure that AppleTalk
1. Select a program to share.
is active and that you have named your Macintosh.
If the program is open, you must quit before you can share it.
1. Choose Control Panels from the Apple menu and open
the Sharing Setup icon. 2. Choose Sharing from the File menu.
2. In the section labeled Program Linking, click the 3. Click the box labeled “Allow remote program linking”
Start button. to place an X in it.

With an X in this box, this

program is available for
linking on the network.

Click to turn on
program linking. If the box is dimmed, the program does not support linking,
and you cannot share it.
4. Close the window.
3. Close the Sharing Setup control panel.
Guest users can now link to your program as long as your
Once program linking is turned on, you must select programs computer is turned on and the program is open.
to share before network users can link to them, as described in
the next section.

202 Chapter 14: Using Your Macintosh on a Network

Allowing guests to link to your programs Naming specific users to link to your programs
You can let everyone on the network link to your shared You can identify the registered users and groups you want to link
programs. to your programs.
1. Choose Control Panels from the Apple menu and open 1. Choose Control Panels from the Apple menu and open
the Users & Groups icon. the Users & Groups icon.
2. Double-click the <Guest> icon. 2. Open the icon of a user.
3. Click the box labeled “Allow guests to link to programs 3. Click the box labeled “Allow user to link to programs
on this Macintosh” to place an X in it. on this Macintosh” to place an X in it.

The user’s name

REFERENCE

With an X in this
box, guests can link
to programs on
your Macintosh.

4. Close the window.

With an X in this box,
Guest users can now link to any of the programs you’re this user can link to
your programs.
sharing, as long as the programs are open.

4. Close the window and click Save in the dialog box.

5. To give more registered users access to your programs,
repeat steps 2 through 4.

Chapter 14: Using Your Macintosh on a Network 203

Using communications products Using Data Access Language
with System 7 If you are already familiar with Data Access Language (DAL), note
the following instructions for its use with System 7. For detailed
information about using your DAL application, see the manual
Using the Communications Toolbox that came with the program.
If you are already familiar with the Communications Toolbox, To use programs that search for the “hosts.CL1” file, do the
note the following guidelines for its use with Macintosh System 7. following:
See the manual that came with your communications program for
more detailed information. 1. Make a copy of the DAL Preferences file (in the
Preferences folder in the System Folder).
■ The Communications Toolbox has been integrated into
System 7. 2. Rename the duplicate file: Hosts.CL1.
■ To use communications tools with System 7, drag them to the 3. Move the renamed file outside the Preferences folder,
Extensions folder in your System Folder (or to the System but leave it inside the System Folder.
Folder icon). Use your program as you normally do. Whenever you make
■ Wherever a program or its documentation refers to the changes to one of these files, you must update the duplicate file.
“Communications Folder,” substitute the “Extensions Folder.”

204 Chapter 14: Using Your Macintosh on a Network

 Chapter 15

Enhancing Your Adding memory to your computer

All Macintosh PowerBook computers come with at least 2 MB of
Macintosh System RAM; some models come with 4 MB. You can find out how much
memory your computer has by choosing About This Macintosh
from the Finder’s Apple menu.
In this chapter
Apple provides 2 and 4 MB memory upgrades through its
■ Adding memory to your computer authorized dealers. Memory upgrades in these and other amounts
REFERENCE

■ Connecting an external floppy disk drive may also be available from other vendors; ask your dealer for
more information.
■ Connecting SCSI devices
All memory upgrades must be installed by an authorized
■ Using your computer as a SCSI disk Apple dealer.
■ Connecting a modem The PowerBook 140 and 170 support virtual memory, a feature
■ Connecting a printer that makes use of hard disk space to provide additional RAM.
For more information see “Using Hard Disk Space as Memory”
■ Connecting a mouse or other ADB device in Chapter 12.
■ Connecting a microphone
■ Connecting headphones or speakers

205
Connecting an external floppy disk drive Attaching the external floppy disk drive
The Macintosh HDI-20 External 1.4 MB Floppy Disk Drive is an 1. Save your work and choose Shut Down from the
option available for the PowerBook 100, which does not have an Special menu.
internal floppy disk drive. (You cannot use an external floppy
disk drive with the PowerBook 140 or 170.) ▲ Warning: Connecting the disk drive while your computer is
turned on can damage the disk drive. Turn the computer off
Use only the HDI-20 external floppy disk drive with your before connecting the disk drive. ▲
computer. Other disk drives draw more power than is
recommended, and their connectors are of a different type. 2. Attach the disk drive’s cable to the floppy disk port on
See Chapter 10 for information about using floppy drives your computer.
and disks.
Floppy disk drive port icon

Floppy disk drive port

206 Chapter 15: Enhancing Your Macintosh System

3. Flip down the disk drive cover and use it to prop up Disconnecting the external floppy disk drive
the drive.
1. Save your work.
2. Choose Shut Down from the Special menu.

▲ Important: Disconnecting the disk drive while your

computer is on can damage the drive. Turn the computer
off before disconnecting the disk drive. ▲

3. Disconnect the disk drive’s connector from the floppy

Disk drive cover disk port.
REFERENCE

4. Turn the computer back on. Caring for the disk drive
The floppy disk drive is ready to use. ■ Eject any disk from the disk drive before closing the cover.
■ Shut down your Macintosh before connecting or
Starting up from a floppy disk disconnecting the disk drive.
To start up your computer from a floppy startup disk—one that ■ Do not lift or carry the disk drive by its cable.
has a System Folder on it—you need to insert the floppy disk into
the disk drive before you turn on the computer. Otherwise the ■ Avoid storing the disk drive where it will be exposed to
computer starts up from the hard disk as usual (if it contains a extreme heat or cold.
working System Folder).

Chapter 15: Enhancing Your Macintosh System 207

Connecting SCSI devices Installing software
SCSI devices include hard disks, CD-ROM drives, and scanners Most SCSI devices come with software that allows your computer
that connect to your computer using a standard electronic to communicate with them. These programs are called drivers.
interface. (SCSI stands for Small Computer System Interface.) (If no drivers come with the device, then it doesn’t need any.) To
install a driver, follow the instructions that came with the device.
Your computer has a SCSI port to which any SCSI device can be
connected. The SCSI port and its icon look like this:
Setting SCSI ID numbers
You can attach up to six SCSI devices to your computer by linking
SCSI port them together in a chain. Each device in a SCSI chain must have
its own ID number between 1 and 6 so the computer can identify
it properly.
SCSI port icon
▲ Warning: Using two or more devices with the
same SCSI ID number can cause your equipment to
The SCSI port itself looks different from the SCSI ports you may malfunction. You could lose information as a result. ▲
have seen on other computers. To connect a SCSI device to it, you
need an Apple HDI-30 SCSI System Cable, as described later in Your computer has the SCSI ID number 7, and its internal hard
this chapter. disk has the number 0.
Setting up a SCSI device involves the steps listed here and Some SCSI devices come with a preset ID number; see the
described in the next sections: documentation that came with the device for information about
ID numbers and how to change them. (In most cases, a new
■ installing software
ID number goes into effect when the device is turned back on.)
■ setting SCSI ID numbers
■ checking that the SCSI chain is properly terminated
■ connecting cables

208 Chapter 15: Enhancing Your Macintosh System

The ID numbers of Apple SCSI devices can be set as follows. 3. Check the ID numbers of all connected devices.
1. Make sure the SCSI device is turned off. If the devices you’re connecting already have unique
ID numbers, you’re finished with this part of the procedure.
If the device is already part of a SCSI chain, make sure
Continue with the next section, “Checking That the SCSI
that all devices in the chain are turned off, including the
Chain Is Properly Terminated.”
Macintosh itself.
4. Choose a number between 1 and 6 to assign to the
2. Locate the ID number indicator and switch (usually
Apple SCSI device.
on the back panel of the SCSI device).
Each device in a SCSI chain needs a unique ID number. Give
higher ID numbers to the devices you use more often.
ID number indicator
5. Insert the end of a straightened paper clip into the
REFERENCE

5
5 small hole below the ID number indicator.

ID number switch
The small hole gives you access to the ID number switch.
6. Push the ID number switch repeatedly until the number
you want appears in the ID number indicator.

Chapter 15: Enhancing Your Macintosh System 209

Checking that the SCSI chain is properly terminated Rules for correct chain termination
To ensure accurate transmission of information, a chain of SCSI When connecting one SCSI device to a PowerBook computer,
devices must have a terminator at each end. Terminators are built make sure that there is
into some SCSI devices and can also be added at appropriate ■ an external terminator between the HDI-30 system cable
locations in the chain. and the SCSI device and
■ an internal terminator in the SCSI device, or an external
terminator attached to the second SCSI connector on
that device.
When connecting a chain of SCSI devices to a PowerBook
computer, make sure that there is
SCSI terminator
■ an internal terminator in the first external device, or an
external terminator between the HDI-30 system cable and
■ Your PowerBook’s internal hard disk, which is always the first the first device;
device in the chain, has a small built-in terminator. However,
for reliable information transfer in a chain of SCSI devices, ■ an internal terminator in, or an external terminator attached to
it should be supplemented with an external terminator as the last device; and
described in these instructions. ■ no other terminator in the chain.
■ External SCSI devices from Apple do not have built-in In general, and particularly if you are using extension cables in
terminators. your SCSI chain, you should put the terminators as close to the
■ External SCSI devices from other vendors may have built-in ends of the chain as possible.
terminators; consult the documentation that came with Correct chain configurations are shown in the illustrations on the
the device. following page.

210 Chapter 15: Enhancing Your Macintosh System

Connecting cables The illustrations show where to add cable terminators.

▲ Warning: When making SCSI connections, always turn Connecting one SCSI device
off power to all devices in the chain. Failure to do so
can cause the loss of information and damage to your Terminator
computer equipment. ▲

1. Shut down your Macintosh and all SCSI devices in If this SCSI device has an internal
the chain. HDI-30 cable terminator, omit this external terminator.

2. To connect the first (or only) device, use an Apple Connecting more than one SCSI device
HDI-30 SCSI System Cable.
If this SCSI device has an internal
REFERENCE

Attach the smaller end of the cable to your computer, and terminator, omit this external terminator.
the larger end of the cable to either SCSI port on the device.
3. To connect the next device, use a SCSI peripheral
interface cable. HDI-30 cable SCSI peripheral interface cables

Both cable connectors are the same; attach one to the

available SCSI port on the first device, and the other to either
SCSI port on the next device. ▲ Important: The total length of a SCSI chain should not
exceed 6 meters (20 feet). Apple SCSI cables are designed to
4. Repeat step 3 for each additional device you want
meet this restriction. If you are using SCSI cables from another
to connect.
vendor, check the length of the chain. ▲

Once your SCSI devices are connected, always turn them on

before turning on your computer. If you turn the computer on
first, it may not be able to start up, or it may not recognize the
SCSI devices.

Chapter 15: Enhancing Your Macintosh System 211

Using your computer as a SCSI disk Connecting your computer as a SCSI disk
You can connect a PowerBook 100 to any desktop Macintosh and Before making any connections, you need to assign a SCSI ID
have it function as though it were an external SCSI disk drive. The number to the PowerBook 100.
PowerBook 100 appears on the screen of the desktop Macintosh 1. Choose Control Panels from the Apple menu of your
as a hard disk icon, and you can transfer information between PowerBook computer.
the two computers by dragging files. This feature of the
PowerBook 100 is called SCSI disk mode. 2. Open the Portable control panel.

SCSI disk mode is especially useful if you don’t have an external 3. In the SCSI Disk Mode ID section of the control panel,
floppy disk drive for your computer, or if you’re traveling without click the ID number you want to assign.
an external disk drive and need to transfer information. You can If you are connecting the PowerBook 100 to an existing SCSI
also use this mode to reinstall system software on your computer, chain, make sure to give it an ID number different from those
as described later in this chapter. of the other devices.
To use your PowerBook 100 as a SCSI disk, you need to purchase
a special cable called the Apple HDI-30 SCSI Disk Adapter from
your authorized Apple dealer.

▲ Warning: Follow the steps for connecting and disconnecting

SCSI devices carefully to avoid loss of information and damage
to your equipment. The PowerBook 140 and 170 do not 4. Turn off the PowerBook 100 by choosing Shut Down
support SCSI disk mode, and should never be connected to from the Special menu.
a desktop Macintosh. ▲
5. Turn off the desktop Macintosh by choosing Shut Down
from the Special menu (and then pressing the on/off
switch, if the computer is a compact model such as the
Macintosh SE/30).
6. Turn off all other devices in the SCSI chain, if any.

212 Chapter 15: Enhancing Your Macintosh System

7. Connect the PowerBook computer to either (a) the ▲ Warning: Always shut down the PowerBook 100 before
desktop Macintosh or (b) the end of the SCSI chain. connecting or disconnecting the SCSI disk adapter cable.
The illustrations show which cables to use and where to add Connecting the adapter cable while the computer is turned
cable terminators. Remove the terminator from the last device on can damage the computer. ▲
in an existing chain before connecting the PowerBook 100. continues >

(a) Connecting to a desktop Macintosh


■ Models without internal hard disk: Classic LC IIfx ■ Models without internal ■ Models without internal hard
■ Models with internal hard disk: hard disk: SE SE/30 II disk: Plus Portable
Classic LC SE SE/30 II IIx IIcx IIci IIsi IIfx IIx IIcx IIci ■ Models with internal hard disk:
Portable
REFERENCE

Terminator 2 Terminators No Terminator*

SCSI system cable HDI-30 SCSI disk adapter SCSI system cable HDI-30 SCSI SCSI system cable HDI-30 SCSI
disk adapter disk adapter

(b) Connecting to the end of a SCSI chain

■ Models without internal hard disk: Classic LC IIfx ■ Models without internal hard disk:
■ Models with internal hard disk: SE SE/30 II IIx IIcx IIci Plus Portable
Classic LC SE SE/30 II IIx IIcx IIci IIsi IIfx ■ Models with internal hard disk: Portable

SCSI peripheral Terminator Terminator SCSI peripheral Terminator

interface cables interface cables

SCSI system cable HDI-30 SCSI disk adapter SCSI system cable HDI-30 SCSI disk adapter

* Do not use any terminators, non-Apple cables, or extension cables in this configuration,
or it will not work.

213
 8. Turn on the PowerBook 100 by pressing any key on Simplifying the SCSI disk connection process
the keyboard.
If you regularly plan to use your PowerBook 100 as a SCSI disk
After a few seconds a SCSI icon appears on the screen, with the same desktop Macintosh, you can leave the cables,
showing the SCSI ID number you assigned in step 3. terminators, and the SCSI disk adapter cable attached to the
desktop Macintosh. When you want to use your PowerBook 100
as a SCSI disk, simply shut down all devices and connect the
PowerBook to the adapter cable. The desktop Macintosh and its
SCSI chain (if there is one) will work correctly with or without
the PowerBook 100 attached.

These cables stay attached to your

▲ Warning: If you do not see the SCSI icon, and the computer desktop Macintosh or its SCSI chain.
either starts normally or displays an error message, choose
Shut Down (if you can) and then immediately disconnect your
computer from the SCSI chain. If you can’t choose Shut Down,
you should disconnect the cable anyway, or you may lose
information. Then go back and repeat steps 4 through 8, HDI-30 SCSI disk adapter Connect and disconnect your computer here.
making sure that you have shut down all your equipment
properly, that you are using the correct cables, and that you ▲ Warning: Always disconnect your PowerBook 100 from the
have put terminators in the correct places. ▲ adapter cable when you are not using it as a SCSI disk. Your
PowerBook 100 will not work correctly if the adapter cable
9. Turn on the other SCSI devices in the chain, if any. remains attached. ▲
10. Turn on the desktop Macintosh.
The PowerBook 100 appears as a hard disk icon on the
desktop Macintosh. You can now transfer files as if the
PowerBook 100 were an external disk drive.

214 Chapter 15: Enhancing Your Macintosh System

Using SCSI disk mode to reinstall system software 5. Press the reset or the interrupt button to turn the
computer off again.
If you’re using SCSI disk mode to reinstall system software on your
PowerBook’s hard disk (because its System Folder was damaged, 6. Shut down the desktop Macintosh and the other SCSI
for example), you may not have had an opportunity to select a devices in the chain, if any.
SCSI ID number for the computer. If you don’t know what the 7. Change conflicting SCSI ID numbers if necessary.
current ID number is, follow these steps:
8. Connect the other end of the adapter cable to the
1. Press the interrupt and reset buttons together to make desktop Macintosh, or to the end of the SCSI chain.
sure that all power to your computer is off.
The illustrations in the section “Connecting Your Computer
2. Connect the SCSI disk adapter cable to the SCSI port as a SCSI Disk,” earlier in this chapter, show the proper cables
on your computer. and terminator placement.
REFERENCE

Don’t make any other connections yet. 9. Press any key to restart the PowerBook 100.
3. Press any key (except Caps Lock) to restart the 10. Turn on the other SCSI devices in the chain, if any.
computer.
11. Turn on the desktop Macintosh.
4. Note the SCSI ID number that appears on the screen.
You can now reinstall system software on the hard disk in your
You can’t change this number now, but if you will be attaching PowerBook 100 as described in Chapter 8. Use the system
your computer to an existing SCSI chain you can change the software disks that came with your PowerBook computer (the
numbers of other devices if there is an ID conflict. ones that came with your desktop Macintosh may not be the
correct version).

Chapter 15: Enhancing Your Macintosh System 215

Drawing battery power in SCSI disk mode Quitting SCSI disk mode
Your computer continues to draw battery power while you are 1. Shut down the desktop Macintosh.
using it as a SCSI disk. Low battery power is indicated by the
2. Turn off the PowerBook 100 by pressing the reset
appearance of a blinking low-power warning on the PowerBook’s
or interrupt button.
screen.
3. Turn off all other SCSI devices in the chain, if any.
4. Disconnect the PowerBook 100 from the desktop
Macintosh or the end of the SCSI chain.
If you regularly plan to connect your PowerBook 100 to
the same desktop Macintosh, see “Simplifying the SCSI Disk
Connection Process,” earlier in this chapter.
If you see this warning while using your computer as a SCSI
disk, either plug in the power adapter or quit SCSI disk mode, 5. Disconnect the adapter cable from the PowerBook 100.
as described in the next section, so you can remove the battery If you leave the adapter cable attached, the computer will
for recharging. If you wait until the computer goes to sleep behave as though it is still in SCSI disk mode when you try
automatically, you may lose information. to restart.

▲ Important: Do not attempt to change batteries while Your equipment is now ready for normal use. Make sure that
your computer is in SCSI disk mode. ▲ the SCSI devices connected to the desktop Macintosh are
properly terminated.

216 Chapter 15: Enhancing Your Macintosh System

Connecting a modem If you have a PowerBook 140 or 170, and you have an internal
modem in addition to the external modem you just connected,
Apple offers the Macintosh PowerBook Fax/Data Modem— continue with the steps below.
an internal, low-power, 2400-baud data/9600-baud fax send
modem—for all Macintosh PowerBook computers. See the 6. Choose Control Panels from the Apple menu and open
modem manual for more information. the Portable icon.

You can connect an external modem to the modem or printer 7. In the Portable control panel, click the External
port on the PowerBook 140 or 170, or to the printer port on the Modem button.
PowerBook 100. Follow these steps:
1. Choose Sleep from the Special menu.
REFERENCE

2. Make sure the modem is turned off.

3. Connect the modem cable to the modem port.
(If you have a PowerBook 100, connect the modem cable to
the printer port, and make sure that AppleTalk is inactive in
the Chooser.) These modem controls appear only if you have an internal
modem installed. Before you use the internal modem again,
Modem port click the Internal Modem button.
8. Close the control panel.

Modem port icon

Internal modems available from other manufacturers may use
more power than the modem provided by Apple. The only
drawback to using such modems is that your battery drains faster
4. Turn on the modem.
when you use them. You may decide that the benefits (such as
5. Press any key to wake the computer. faster transfer rate) outweigh the drawback of additional power
consumption. See the modem manual for more information
If you do not have an internal modem, your external modem
about its features.
is ready to use.

Chapter 15: Enhancing Your Macintosh System 217

Connecting a printer Connecting a mouse
The printer port on your computer accepts either a direct cable or other ADB device
connection (to a printer such as the StyleWriter) or a network Your computer has one Apple Desktop Bus™ (ADB) port, which
cable connection (to a printer such as the LaserWriter IINTX). Some you can use to connect optional low-power input devices (such
printers, including the Personal LaserWriter SC, are connected
as a mouse) provided by Apple and other vendors.
through the SCSI port as a SCSI device.

ADB port
Printer port

ADB port icon

Printer port icon

Make sure that any ADB devices you connect are designed for
Follow the instructions that came with your printer to connect it portable computers. Such devices are marked with the low-power
to your Macintosh. icon shown. Do not connect standard ADB devices (such as
keyboards for desktop Macintosh computers) to your PowerBook
▲ Warning: The StyleWriter printer comes with a power computer, even if the power adapter is plugged in.
adapter that looks similar to the adapter provided with your
PowerBook computer. However, these adapters are not
interchangeable. Connecting the computer’s power adapter
to the printer will not damage your equipment, but the printer
will not work properly. Connecting the printer’s power Low-power icon
adapter to your computer will damage the adapter.
Use each power adapter only with the equipment for which
it was intended. (You may want to label the adapters.) ▲

218 Chapter 15: Enhancing Your Macintosh System

Connecting a microphone 3. Decide where you want to place the microphone.

The PowerBook 140 and 170 come with a microphone that can be The microphone can pick up sounds within a range of several
used to record sounds. These models have a sound input port to feet. You can place it anywhere near your computer, or use the
which you can connect the supplied microphone. (See Chapter 12 clip provided to attach it to your shirt. The microphone has
for information about recording sounds.) no on/off switch; it is controlled by the program you use to
record sounds.
1. Open the door covering the back panel of your
computer. ▲ Warning: Do not plug a sound output device (such as a
2. Plug the microphone into the sound input port on the pair of headphones) into the sound input port. Doing so
back panel. may damage your audio equipment. ▲
REFERENCE

Sound input port

Microphone

Chapter 15: Enhancing Your Macintosh System 219

Connecting headphones or speakers
Your computer has a sound output port to which you can
connect speakers, an amplifier, headphones, or other audio
output devices. The sound output port accepts a standard
stereo miniplug, like that used to attach headphones to a
portable audio cassette player.

Sound output port

Sound output icon

The PowerBook 100 has monaural, not stereo, output—but you

should still use a stereo miniplug (a monaural one will not work).

220 Chapter 15: Enhancing Your Macintosh System

 Chapter 16

Care and Maintenance Important safety instructions

These instructions apply to your computer and to any optional
equipment you may have purchased along with it (such as an
In this chapter
external disk drive or a battery recharger).
■ Important safety instructions
■ Read all the safety instructions in this chapter.
■ Cleaning the computer
■ Keep these instructions available for reference by you
■ Caring for batteries
REFERENCE

and others.
■ Traveling with your computer ■ Follow all instructions and warnings that apply to your system.
■ Storing your computer ■ Do not attempt to open the computer’s case. There are
no user-serviceable parts inside. Take the computer to an
■ General troubleshooting suggestions
authorized Apple service provider if necessary.
■ Service and support
■ Do not drop or jar the computer.
■ Turn off your Macintosh before connecting or disconnecting
any cables.

continues >

221
■ When recharging the battery, use only the power adapter ■ Do not use cables that are frayed or otherwise damaged.
supplied with your computer. Adapters designed for other Hold a cable by its connector (the plug, not the cord)
electronic devices may look similar, but they may not work when connecting or disconnecting it.
with your equipment and may damage the computer or
■ Never force a connector into a port. If the connector and port
the recharger.
do not join easily, they do not match. Make sure that the
■ Do not use the computer in or near water. connector matches the port and that it’s right side up before
you attach it.
■ Keep dirt and liquids away from the ports on the back panel,
the keyboard, and the trackball. If you spill any food or liquid ■ Do not touch the screen with any sharp or pointed objects.
onto the computer, shut it down immediately and unplug it
■ Do not move the computer when you can hear its hard disk
before cleaning up the spill. Depending on what you spilled
spinning. When you put the computer to sleep, wait until the
and how much got into the computer, you may have to bring
screen is blank before moving the computer.
the computer to an authorized Apple service provider for
cleaning.
▲ Warning: Electrical equipment may be hazardous if
■ Do not use the computer in wet or dusty environments. misused. Do not allow children to use this product
without supervision. ▲
■ If the computer has been in a cold place for several hours,
let it warm up to room temperature before you use it.
■ Use the computer only in environments where the
Cleaning the computer
temperature range is between 10°C/50°F and 40°C/104°F. ■ If necessary, clean the outside of the computer’s case with a
damp (not wet) cloth or paper towel.
■ Do not expose the computer to very low (less than
–25°C/–13°F) or very high (more than 60°C/140°F) ■ Clean the screen with soft, lint-free paper or cloth and a mild
temperatures. glass cleaner. Do not spray the glass cleaner (or any other
liquid) directly onto the screen.

222 Chapter 16: Care and Maintenance

Caring for batteries Traveling with your computer
■ Always handle batteries carefully. The safety instructions in this chapter also apply when you are
traveling with your computer. In addition, note these precautions:
■ Do not short-circuit the battery terminals (that is, do not touch
both terminals with a metal object). Doing so may cause an ■ Always turn off your computer before transporting it by using
explosion or a fire. the Shut Down command in the Special menu.
■ Do not drop, puncture, disassemble, mutilate, or incinerate ■ Bring backup copies of your system software and other
the battery. important files on floppy disks, in case you need to
reinstall them.
■ Recharge batteries only as described in this manual and only
in ventilated areas. ■ Do not check your computer as baggage. Carry it with you.
REFERENCE

■ Do not leave batteries in hot locations (such as the trunk of ■ Do not allow your computer or any hard disks or floppy disks
a car) for more than a day or two. to pass through X-ray machines. Have security officials
manually inspect your computer and disks.
■ Do not leave an uncharged battery in your computer for
longer than a week without plugging in the power adapter. ■ Be prepared to show security officials that your computer
is working. Have a charged battery or power adapter ready
■ Do not leave a battery in storage for longer than 6 months
to use.
without recharging it.
■ Some airlines may restrict or prohibit the use of computers in
■ Take dead batteries to your authorized Apple service provider
flight. Check ahead to find out what restrictions, if any, apply.
for recycling or proper disposal. The batteries contain
hazardous chemicals and should not be thrown out with continues >
household or office trash.

Chapter 16: Care and Maintenance 223

■ Take the necessary plug adapters if you’re traveling overseas.
(You may need to use them with the power adapter.) You do
Storing your computer
not need a voltage transformer. The power adapter can handle ■ For up to a week: You can store the computer without its
90 volts to 260 volts AC (48 to 62 Hz). power adapter plugged in for up to a week, provided that the
battery is fully charged.
Check the diagrams below to determine which plug adapters
you’ll need, or ask your travel agent. ■ For up to two weeks: You can store the computer with its
power adapter plugged in for up to two weeks.
Outlet Type Locations ■ For more than two weeks: See the long-term storage
instructions that apply to your model.
United States, Canada, parts of Latin America,
Japan, Korea, the Philippines, Taiwan
Short-term storage
Soviet Union, most of Europe, parts of Latin
America, the Middle East, parts of Africa, 1. Save your work onto a hard disk or floppy disks.
Hong Kong, India, most of South Asia 2. Choose Shut Down from the Special menu.
Mexico, United Kingdom, Ireland, Malaysia, Shutting down the computer removes the RAM disk (if any)
Singapore, parts of Africa
on a PowerBook 140 or 170.
China, Australia, New Zealand
3. Close the display.
4. If your battery is not fully charged, plug in the power
adapter.
5. Store the computer in a cool, dry place.
Storage temperatures should remain between 10°C/50°F and
40°C/104°F. Avoid leaving the computer where temperatures
may be extreme or unpredictable—in the trunk of a car,
for example.

224 Chapter 16: Care and Maintenance

Long-term storage for the PowerBook 140/170 Long-term storage for the PowerBook 100
1. Save your work onto a hard disk or floppy disks. 1. Save your work onto a hard disk or floppy disks.
2. Choose Shut Down from the Special menu. Save the contents of your RAM disk if you created one. You’ll
need to re-create your RAM disk when you take the computer
Shutting down the computer removes your RAM disk,
out of storage.
if you created one.
2. Choose Shut Down from the Special menu.
3. Recharge the battery.
3. Flip the storage switch to the off (down) position to
Plug in the power adapter or use the battery recharger.
disconnect all batteries.
4. If you recharged the battery in an external recharger,
put the battery back into the computer.
REFERENCE

5. Store the computer in a cool, dry place.

Storage temperatures should remain between 10°C/50°F
and 40°C/104°F.
If you leave the battery in storage for more than 6 months,
you may not be able to recharge it.

continues >

Chapter 16: Care and Maintenance 225

 The PowerBook 100 draws a small amount of battery power General troubleshooting suggestions
even when it is shut down. Disconnecting the batteries
protects them from draining in storage. When you see an error message, you don’t have to act instantly.
The message stays on the screen until you click OK or turn off
Because disconnecting all batteries erases everything in RAM, your computer.
when you take the computer out of storage you will need to
To help diagnose and correct problems, collect as much
■ turn the storage switch back on information as you can before taking action. Note what you were
■ reset your system clock doing when the problem occurred. Write down the message on
the screen and its ID number (if any), as well as the programs you
■ restore any control panel settings that were stored in RAM were using and the names of any items you know have been
■ re-create your RAM disk, if you were using one added to the System Folder since system software was installed.
(It’s a good idea to keep this list available on paper in case of a
4. Store the computer in a cool, dry place. problem.) This information can help a service person diagnose the
Storage temperatures should remain between 10°C/50°F and problem if you need to take the computer to an authorized Apple
40°C/104°F. dealer for repair.
If you leave the battery in storage for more than 6 months,
you may not be able to recharge it. Rebuilding your desktop
A process called rebuilding the desktop helps your computer keep
track of the information on your startup hard disk.
■ To rebuild the desktop, hold down the Option and x keys
while restarting your computer (use the Restart command).
Keep holding down the keys until you see a message asking
whether you want to rebuild the desktop. Comments in Info
windows are lost when you rebuild the desktop.
■ Rebuild the desktop on your startup disk once every month
or two.

226 Chapter 16: Care and Maintenance

Starting over Solving common problems
You can often solve a problem by clearing the computer’s memory The “Troubleshooting” section at the back of this book provides
and starting over. information about solving common problems you may encounter
with specific parts of your system.
■ If possible, save any open documents before restarting the
Macintosh. (If your system is “frozen,” you may not be able
to save.) Dealing with known or suspected computer damage
■ If possible, choose Restart from the Special menu or from the If your computer is malfunctioning but does not appear to be
dialog box on the screen. If you can’t choose Restart, press physically damaged, shut it down (and leave the power adapter
the reset button to restart your computer (you can also try plugged in, if possible) until you can get help.
pressing the reset and interrupt buttons together).
If you know or suspect that your computer is physically damaged,
REFERENCE

■ If you think the problem may be caused by external disconnect the power adapter, remove the battery, and do not use
equipment such as a printer or a hard disk, try turning the the computer until it can be repaired.
device off for 10 seconds or more. Then turn it on again
To obtain service, contact any local authorized Apple service
and restart your computer.
provider. If you’re in North America, call 800-538-9696 to request
the name of an authorized service provider near you. If you’re
anywhere else, check the local telephone directory.

Chapter 16: Care and Maintenance 227

Service and support If you cannot return to the authorized Apple dealer from whom
you purchased your system, go to the nearest service location.
Apple Computer has established authorized Apple dealers to help For the location nearest you, write or call one of the following:
you get the best performance from your system. If you need
answers to product questions or information about product Apple Computer, Inc. Apple Canada, Inc.
updates, your authorized Apple dealer can help you. Apple’s Customer Relations 7495 Birchmount Road
technical support organization backs each dealer and international 20525 Mariani Avenue Markham, Ontario, L3R 5G2
technical support group via an AppleLink® network, a state-of-the- Cupertino, CA 95014-6299 Canada
art on-line information service, to ensure prompt and reliable USA (800) 268-7796/7637
assistance. (800) 538-9696
If your system needs service, Apple provides factory-quality parts
and the latest available diagnostic equipment to more than three For locations in other countries, either call the Apple headquarters
thousand authorized Apple service centers around the world. in your country or write to the United States address on this page.
Apple guarantees parts and warranty labor. (Regulations in each Apple also offers service plans. One is the AppleCare® Service
country determine the length of warranty. Some restrictions may Agreement (available in the United States, Canada, and Australia
apply, depending on the country of original purchase.) only), which extends full warranty coverage up to three years.
Your AppleCare contract will be honored at any participating
authorized Apple dealer within the country of purchase—an
added benefit if you relocate.
You can purchase AppleCare at any time, but you may want to
purchase it with your system, or at least before your warranty
expires, to avoid an inspection at your own expense.

228 Chapter 16: Care and Maintenance

Appendix A

Keyboard and Character Sets

Return key: Moves the
insertion point to the
beginning of the next
line. In a dialog box,
Tab key: Moves the insertion point Delete key: Deletes selected pressing Return is the
to the next stopping place (such as material, or the character to same as clicking the
REFERENCE

a tab stop or data field). the left of the insertion point. outlined button.

~ ! @ # $ % & * ( ) +
Caps Lock key: A Shift key for ' 1 2 3 4 5 6 7 8 9 0 = delete
letters only (numbers and { }
symbols aren’t affected). tab Q W E R T Y U I O P [ ] \

caps :
Shift key: Produces capital lock A S D F G H J K L ; " return
letters (or the upper character '
< > ?
on the key). shift Z X C V B N M , . / shift

Control key: In combination ctrl option esc enter

with other keys, provides
shortcuts or modifies actions.

Option key: In combination with x (Command) key: Works in combination with Arrow keys: Move the insertion
other keys, produces special other keys as an alternative to choosing a menu point, as an alternative to using the
characters or modifies actions. command or (in some programs) canceling an trackball. In some programs, the
operation in progress, such as printing. arrow keys have other functions.

229
Using Caps Lock Typing special characters and symbols
The Caps Lock key on PowerBook computers does not lock down You can type a variety of special characters (with diacritical marks)
when pressed. You can tell whether Caps Lock is on or off by and symbols by pressing modifier keys in combination with
looking at the menu bar. An arrow appears to the left of the Help certain letter and number keys.
menu icon when Caps Lock is on.
The Key Caps program, which is installed with the system
software, shows you the characters produced when you type
certain keys and key combinations in the fonts available on your
computer (choose Key Caps from the Apple menu, then choose
the font from the Key Caps menu).
To turn Caps Lock on or off, simply press the Caps Lock key. Characters appear here when you press keys
on the keyboard or click them in the window.

Characters available
in the Chicago font

230 Appendix A: Keyboard and Character Sets

 To type a character with a diacritical mark (such as an acute accent
Special or an umlaut), you press the Option key along with a specific
characters
available in letter key, and then type the character.
the Chicago
font when the
Option key Diacritical mark Key combination
is pressed
Grave accent ( ` ) Option–`, then type the character

Acute accent ( ´ ) Option–e, then type the character

The highlighted key represents the Circumflex (^) Option–i, then type the character
key held down on the keyboard—
in this case, the Option key. Tilde (~) Option–n, then type the character
REFERENCE

Umlaut ( ¨ ) Option–u, then type the character

The letter “c” with a cedilla (ç) Option–c

If the character appears after the diacritical mark (rather than

with it), then the marked character is not available in the font
you’re using.

Appendix A: Keyboard and Character Sets 231

 Appendix B

Exchanging Disks and Files Initializing a disk in MS-DOS format

(You can also follow these instructions to initialize a disk in
With MS-DOS Computers ProDOS format.)
1. Locate the Apple File Exchange icon and open it.
Apple File Exchange is a file format conversion program supplied Apple File Exchange is supplied on one of your system
on your system software disks. The program and translator files software disks.
are stored in the Apple File Exchange Folder.
When you open the program, the contents of the active
You can use the program to initialize a disk in MS-DOS window are listed on the left side and an empty box appears
(or Apple II ProDOS®) format and convert files to and from on the right side.
MS-DOS (or ProDOS). Apple File Exchange cannot open
converted files; you need to open them with an application 2. Insert a blank disk into your floppy disk drive.
program that recognizes the converted files. A message reports that the program can’t read the disk and
asks if you want to initialize it. The message lists the formats
available in Apple File Exchange, including Macintosh,
MS-DOS, and ProDOS.
(You can initialize a disk that is not blank by inserting it,
clicking the Drive button until the disk’s name appears,
and then choosing Erase Disk from the File menu.)

232
3. Click MS-DOS. 5. Click Initialize.
4. If necessary, click the capacity (in K) of the disk you When initialization is finished, a message asks you to name
inserted. the disk.
If you want to initialize a high-density disk in MS-DOS format, 6. Type a name for the disk, and then click OK.
1440K is the only option and it is already selected. If you
MS-DOS filenames can have up to eight characters, followed
inserted a double-sided disk, click 720K.
by an optional period and up to three characters.
Apple File Exchange cannot initialize a high-density disk in
The name of the disk you initialized appears above an empty
720K format, nor can it read a double-sided disk that has been
window. The disk’s icon doesn’t appear on your Macintosh
initialized in the high-density (1.4 MB) format.
screen because the Macintosh can’t recognize a disk in
MS-DOS format.
REFERENCE

7. Choose Quit from the File menu.

Disk capacity is the
same for Macintosh
and MS-DOS
high-density disks.

Appendix B: Exchanging Disks and Files With MS-DOS Computers 233

Converting files to and from Follow these steps to translate an MS-DOS (or ProDOS) file:

MS-DOS format 1. Locate the Apple File Exchange icon and open it.

Apple File Exchange provides two methods of file conversion— Apple File Exchange is supplied on one of your system
text and binary. Text translation is for text files, and binary software disks.
translation is for other file types. When you open the program, the contents of the active
Apple File Exchange can also use translator files designed window are listed on the left side and an empty box appears
to convert files into formats that specific programs can use. on the right side.
One such translator file is provided with Apple File Exchange: 2. Insert the floppy disk containing the files you want
DCA-RFT/MacWrite, which converts documents between to translate.
MacWrite® format (for the Macintosh) and Document Content
Architecture/Revisable Form Text format (used by many 3. Use the Open, Drive, and Eject buttons to display the
MS-DOS word-processing programs). files you want to translate and the disk or folder where
you want to store the translated files.
Menus of 4. Click the names of the files or folders you want to
translator files
translate.
Directory
title or disk The appropriate translation menus (for translating from or to
name
Macintosh format) appear in the menu bar when you select
File selected MS-DOS files.
for translation

Disk name

234 Appendix B: Exchanging Disks and Files With MS-DOS Computers

5. Pull down the translation menu you want. 8. Click Translate.
6. Make sure that the translators for the types of files If two or more active translators (other than Text or Default)
you selected have checkmarks; if not, choose them are capable of translating a selected file, a message asks you
so checkmarks appear next to them. to select the translator you want.
An active translator has a checkmark. The default translator If the names of files or folders on the destination disk are the
has a diamond (indicating that it’s always active). Choosing same as those of files or folders being translated, a message
an active translator makes it inactive. asks you to rename the file being translated.
7. Compare the size of the files or folders selected If you need to select options before a file is translated, a
for translation with the space available on the dialog box appears in which you can select the options.
destination disk.
9. Respond to any messages by selecting a translator,
REFERENCE

Total space required appears between the lists; the space renaming a file, or selecting options.
available on the destination disk appears below its name.
When Macintosh files are translated into MS-DOS files,
If the size of the selected items is greater than the space filenames may be shortened to conform to MS-DOS naming
available on the destination disk, deselect some of the items, conventions.
remove some files on the destination disk (click Remove),
10. Choose Quit from the File menu.
or use another destination disk (click Eject).
❖ Converting MS-DOS files on a file server: Some file servers
can store information created by both Macintosh and MS-DOS
computers. For example, the AppleShare PC program
allows MS-DOS computers to store and translate files on an
AppleShare file server. Consult your authorized Apple dealer
or representative for more information about using a file
server and MS-DOS files. ❖

Appendix B: Exchanging Disks and Files With MS-DOS Computers 235

Other file-conversion options To see explanations of the translators Apple File Exchange uses,
choose About Apple File Exchange from the Apple menu. Select
Apple File Exchange’s File menu provides several other options a translator from the list, and then click the About button for more
to assist you with file conversions. information. (Click Done to return to the program’s window.)
The program keeps a
log of all files translated,
showing the date, time,
and type of conversion.

The active translators

and options for each
translator can be saved
in a file by choosing
“Save settings as.” You
can use these options
again later by choosing
“Restore settings from”
and opening the file.

Choose to rename
destination
(translated) files.
Names of files that can’t
be converted by the
active translators are
dimmed when this
item is checked.

Choose to reinitialize
a disk in any
available format.

236 Appendix B: Exchanging Disks and Files With MS-DOS Computers

Appendix C

Where to Get More Macintosh user groups

Whatever your level of computer experience, you may be
Information About interested in joining a Macintosh user group. User group members
work with Macintosh computers and enjoy sharing what they
Your Macintosh know with others. Group activities may include new product
demonstrations, question-and-answer sessions, and classes on
using programs or writing your own programs.
REFERENCE

Ask your authorized Apple dealer for the name of the Macintosh
user group nearest you, or call 800-538-9696. For names of user
groups outside the United States, or if you’re interested in starting
your own user group, contact
Berkeley Macintosh User’s Group
1442-A Walnut Street, #62
Berkeley, CA 94709
USA
415-549-BMUG (415-549-2684)
or
Boston Computer Society
One Center Plaza
Boston, MA 02108
USA
617-367-8080

237
Technical information To establish an APDA account, obtain ordering information, or
find out about site licensing and developer training programs,
Apple makes technical information for Macintosh computers contact
available through the Apple Technical Library and the Apple
Communications Library, both published by Addison-Wesley APDA
Publishing Company and available at bookstores. Apple Computer, Inc.
20525 Mariani Avenue, M/S 33-G
Cupertino, CA 95014-6299
Apple Technical Library
800-282-2732 (USA)
The Apple Technical Library includes comprehensive technical 800-637-0029 (Canada)
documentation for all Macintosh computer models as well as 408-562-3910 (International)
the multi-volume guide to the Macintosh operating system, Fax: 408-562-3971
Inside Macintosh. Telex: 171576
AppleLink address: APDA
Apple Communications Library If you provide commercial products and services, call
The Apple Communications Library offers complete technical 408-974-4897 for information about the developer support
information about Macintosh communications products and the programs available from Apple.
Macintosh in a network environment.
Assistance for hardware and software developers
APDA If you plan to develop hardware or software products for sale
APDA® (Apple Programmers and Developers Association) offers through retail channels, you can get valuable support from
access to a broad range of programming products, resources, Apple Developer Programs. Write to
and information for anyone developing hardware or software Apple Developer Programs
for Apple computers. These resources include the most current Apple Computer, Inc.
versions of Apple and third-party development tools, debuggers, Mailstop 51-W
compilers, languages, and technical references. 20525 Mariani Avenue
Cupertino, CA 95014-6299

238 Appendix C: Where to Get More Information About Your Macintosh

 Glossary

A Apple menu The menu at the far left end of the menu bar.
access privileges The ability to see or change information in a You choose items from this menu to get information about
shared folder or disk. Access privileges are granted by the memory use, to open items you stored in the Apple Menu
owner of the shared item. Items folder, and to modify control panel settings.

active program The program you’re currently using. Several AppleShare file server A Macintosh computer using AppleShare
programs can be open at a time, but only one is active. file server software that allows network users to store,
retrieve, and share information on that computer.
REFERENCE

Open programs are listed in the Application menu; a

checkmark indicates the active program. The menu icon AppleTalk network A combination of devices, cables, and
changes to show which program is active. software that operate according to the protocols (rules)
active window The topmost window on the Macintosh desktop. developed by Apple Computer. A communications
The active window has solid lines across its title bar and it environment in which many different kinds of computers
“belongs” to the active program. and software can work together.

ADB See Apple Desktop Bus port. Application menu The menu at the far right end of the menu
bar (its icon indicates which program is active). You choose
Alarm Clock A desk accessory program that works like a digital items from this menu to hide windows belonging to open
alarm clock. but inactive programs and to make an open program active.
See also active program.
alias A file that stands for and points to a file, folder, or disk.
When you open an alias, you’re actually opening the application program A program you use for a specific activity
original item. such as word processing, database management, graphics,
or telecommunication.
Apple Desktop Bus (ADB) port The port to which you can
attach input devices such as a mouse, graphics tablet, or
bar-code reader. See also bus.

239
B bitmap character A character in a font that’s rendered as
back panel The back of the computer. Ports for attaching a bitmap and drawn as a pixel pattern on the screen.
external devices are on the back panel. See also font, pixel.

back up To make a copy of a file or the information on a bitmap font A font in a single point size made up of bitmap
disk. Backing up your work ensures that you won’t lose characters (also called a fixed-size font). Some fonts stored
information if the original is lost or damaged. in the Macintosh System file are bitmap fonts. Compare
outline font, TrueType font.
backup batteries The small battery (PowerBook 140/170)
or batteries (PowerBook 100) that provide backup power buffer A “holding area” in memory where information can be
while you replace your main battery. stored by one program or device and then read by another.
For example, some printers have built-in memory to store
balloons The small text boxes that identify objects on the screen text that comes from the computer faster than it can be
and explain their use. printed. This memory is called a print buffer.

battery The power source for your computer. See also power bus A circuit that transmits information from one part of a
adapter. computer system to another. In a network, a bus is a line
of cable with connectors that link devices together.
Battery desk accessory An Apple menu item that you use to
keep track of your battery’s charge level while you work. button A screen image, sometimes resembling a pushbutton,
that you click to designate, confirm, or cancel an action.
bit Short for binary digit. The smallest unit of information a Compare trackball buttons.
computer can hold. The value of a bit (1 or 0) represents a
two-way choice (on or off, true or false, black or white). byte A unit of information consisting of a fixed number of bits.
One byte consists of eight bits. See also kilobyte,
bitmap A set of bits that represent a graphic image. megabyte.

240 Glossary
C Clipboard A holding place in the computer’s memory for
cache See memory cache, disk cache. whatever you last cut or copied. Information on the
Clipboard can be pasted into documents.
Cancel button A button that appears in most dialog boxes.
Clicking it cancels any command or options you might close box The small box at the left end of an active window’s
have chosen and closes the dialog box. title bar. Clicking it closes the window.

central processing unit (CPU) The microprocessor that command An instruction that causes the computer to perform
performs the actual computations in your computer. some action.
See also processor, coprocessor. configuration (1) The way you have your computer set up.
checkbox A box associated with an option in a dialog box or (2) The combined hardware components—computer
and peripheral devices—that make up a computer system.
REFERENCE

window. You click the checkbox to turn the option on or off.

(3) The software settings that allow the hardware
chip See integrated circuit. components of a computer system to communicate
with each other.
choose To give a command by dragging through a menu and
releasing the trackball button when the command is control panels Programs that you use to change Macintosh
highlighted. features such as sound, trackball movement, and keyboard
options. Control panels are inside the System Folder.
Chooser A program that lets you designate devices, such as
printers and shared disks, for your Macintosh to use. coprocessor An auxiliary processor designed to relieve the
demand on the main processor by performing a few specific
Clear An Edit menu command that removes selected material tasks. Generally, coprocessors handle tasks that would be
without placing it on the Clipboard. You can use the Undo performed much more slowly by the main processor, such
command immediately after using Clear if you change as mathematical calculations.
your mind. Compare Cut.
Copy An Edit menu command that copies selected material and
click To position the pointer on an object on the screen and places it on the Clipboard, without removing the material
then press and quickly release the trackball button. from the original document. See also Clipboard.

Glossary 241
CPU See central processing unit. dimmed Gray or filled in with a pattern of dots, indicating
that an icon is open, or that a menu, menu item, or
current application See active program. other option is not available.
cursor See pointer. directory A list of the contents of a folder or a disk.
Cut An Edit menu command that removes selected material directory dialog box A dialog box that appears when you
and places it on the Clipboard; from there you can paste choose Save, Save As, or Open from a program’s File menu.
it elsewhere. Compare Clear. See also Clipboard. You use the dialog box to save a document in a particular
cut and paste To move text, graphics, or other material from folder or disk, or open a document in a particular folder
one place in a document to another place in the same or or disk.
a different document. disk A flat, circular object with a magnetic surface that stores
programs and documents as magnetic signals, similar to the
D way sounds are recorded on tape. See also floppy disk,
hard disk.
default A value, action, or setting that the computer assumes,
unless you give it a different instruction. disk cache A part of the computer’s random-access memory
(RAM) where programs store frequently used instructions.
deselect To change a selected item so it is no longer selected. Compare memory cache.
In the Finder, you deselect a highlighted icon by selecting
something else. disk capacity The maximum amount of data a disk can hold,
usually measured in megabytes (MB) or kilobytes (K).
desk accessories (DAs) Small application programs often
installed in the Apple menu. disk drive The device that holds a disk, retrieves information
from it, and stores information on it.
desktop Your working environment on the computer (the
menu bar and the background area on the screen). document Whatever you create with an application program.
See also file.
dialog box A box that contains a message requesting
more information from you, or a box that you use to
select options.

242 Glossary
double-click To position the pointer on an object and then press F
and release the trackball button twice in quick succession file Any named, ordered collection of information stored on a
without rolling the trackball. disk. Application programs and documents are examples of
drag To position the pointer on an object, press and hold the files. You create a file when you do work, give your work a
trackball button, roll the trackball, and release the button. name, and save it on a disk.

driver A program that directs the operation of a peripheral File menu This menu lists commands that affect whole
device such as a printer or scanner. documents and other files—commands such as Save,
Print, and Quit.
drop folder A shared folder that network users can place files
or folders into, but only the owner can open. file server A computer using special software that allows
network users to store and retrieve files on the hard disks
REFERENCE

or other storage devices attached to it.

E
file sharing The sharing of information among computers on
Easy Access A control panel that allows you to modify the
a network.
way your keyboard works. (You can also make keyboard
adjustments without opening the control panel.) Finder The program that creates the Macintosh desktop and
keeps track of your files. The Finder is part of the Macintosh
Edit menu Available in most programs, this menu lists editing
system software.
commands such as Cut, Copy, and Paste.
floppy disk A disk made of flexible plastic that stores computer
eject To remove a disk from a disk drive.
data. The 3.5-inch floppy disks used in Macintosh floppy
error message A message displayed on the screen that describes disk drives are housed in rigid plastic shells for support
an error or problem with a program or your equipment, or and protection.
an instance of miscommunication with the computer.
folder A container for documents, programs, and other folders
Everyone A category of network users representing anyone who on the desktop or in a directory window.
connects to a computer on the network.

Glossary 243
font A collection of letters, numbers, and symbols in a distinctive I, J
typographic design. See also bitmap font, outline font, I-beam A pointer used to enter and edit text. See also
TrueType font. insertion point.
format See initialize. icon A small pictorial representation of a file, disk, menu, option,
or other object or feature.
G initialize To prepare a disk to receive information by organizing
group A group of registered users on a network who have a its surface into tracks and sectors; also known as formatting.
common set of access privileges. If you initialize a disk with information on it, the information
is erased.
guest A person who connects to a computer on a network
without having to give a name or password. insertion point The place in a document where text you type
will be added. The insertion point is marked with a blinking
guest access A type of access that permits any network user
vertical bar.
to connect to a computer for the purpose of file sharing
or program linking. Installer A program that installs or updates system software
or individual components of system software (such as
H networking software).
hard disk A disk made of metal and permanently sealed inside integrated circuit (IC) An electronic circuit entirely contained
a disk drive or cartridge. A hard disk can hold much more in a single piece of semiconducting material, usually silicon.
information than a floppy disk, and access time is faster. Often referred to as a chip.
hard disk sleep A power-conserving feature that stops your interface The way a computer communicates with external
computer’s internal hard disk from spinning when it isn’t devices such as a printer (through its printer port, or
being used. Compare system sleep. printer interface), or with you (through its user interface
or human interface).
highlighted Visually distinct, usually because the colors
are reversed.

244 Glossary
K M
keyboard shortcut A combination of keypresses that gives a main logic board A circuit board that holds RAM, ROM, the
command or sets an option. Keyboard shortcuts usually microprocessor, custom integrated circuits, and other
involve the use of a modifier key, such as x or Option. components that make the computer work.
Key Caps A desk accessory that can display the characters main memory See random-access memory.
available for each font in your system.
megabyte (MB) 1024 kilobytes. See also byte, kilobyte.
kilobyte (K) 1024 bytes. See also byte, megabyte.
member A registered network user who belongs to a
particular group.
L
memory A component of a computer system that can store
REFERENCE

label A word or short phrase that you can assign to an icon by

information for later retrieval. See also main memory,
using the Label menu. You can change labels in the Labels
random-access memory, read-only memory.
control panel.
lithium cells See backup batteries. memory cache Memory set aside to increase the efficiency and
operating speed of the computer. Compare disk cache.
LocalTalk Built-in networking hardware and software that allows
a Macintosh computer to be part of an AppleTalk network.
menu A list of items from which you can choose by dragging
to highlight the appropriate item and then releasing the
LocalTalk cable system A system of cables, cable extenders, trackball button. See also pop-up menu.
and connector boxes that connect computers and network
devices to an AppleTalk network system.
menu bar The strip across the top of your screen that contains
the names and icons of available menus.
lock To prevent files or disks from being changed or erased
(locked items can still be opened or copied).
menu name A word, phrase, or icon in the menu bar or in
a dialog box that gives you access to the menu. Press the
name to open the menu.

Glossary 245
modem Short for modulator/demodulator. A device that links O
your computer to other computers and information services operating system Programs that organize the internal
over telephone lines. activities of the computer and its peripheral devices. An
modem port A port on the back panel of the computer to which operating system performs basic tasks such as moving
you can connect an external modem. data to and from devices and managing information
in memory.
MS-DOS Microsoft Disk Operating System, a commonly used
computer operating system. outline font A font that describes each character mathematically
as a set of formulas. The mathematical description adjusts
itself to render the character in different sizes. See also
N TrueType font, bitmap font, font.
network Computer equipment connected for purposes of
owner The owner of a Macintosh is named in the Sharing Setup
communication. A network allows users to store, retrieve,
control panel. The owner of a shared folder or disk on the
and share information, as well as share network devices
network is named in the Sharing dialog box.
such as printers.
owner name The name of the owner of a shared folder or disk
network administrator A person responsible for setting up,
that appears in the Sharing dialog box. The owner can be
maintaining, or troubleshooting a network.
the Macintosh owner, a registered user, or a registered
network service A capability such as file sharing or printing group. The owner can set or change access privileges to
provided by special software on a network. the shared item.

network user A person whose computer is connected to

a network.
nickel-cadmium (NiCad) battery A type of rechargeable
battery. See also battery.
Note Pad A desk accessory for storing small amounts of text.

246 Glossary
P, Q power adapter The device that recharges the battery in your
password A unique set of characters that must be entered before computer while it is in use or shut down.
a network user can gain access to a computer on which he power button A button on the back panel of the PowerBook 140
or she is registered. and 170 that can be used to wake the computer, as an
Paste An Edit menu command that places the contents of the alternative to pressing a key on the keyboard.
Clipboard—whatever was last cut or copied—at the location Power Saver A feature of the PowerBook 170 that slows the
of the insertion point. See also Clipboard. computer’s microprocessor from 25 MHz to 16 MHz to
peripheral device A piece of hardware—such as a disk drive, conserve power.
printer, or modem—used with a computer and under the printer port A port on the back panel of the computer to which
computer’s control. you can connect a printer or a network cable.
REFERENCE

PICT A file format used by some graphics and page layout processor The computer hardware component that performs
programs. the computations directed by software commands. In the
pixel Picture element. The smallest dot that the computer and Macintosh, the processor is a single integrated circuit called
screen can display, or the representation on the screen of a microprocessor. See also central processing unit.
the value of a bit. Also, a location in video memory that program A set of instructions describing actions for a computer
corresponds to a pixel on the screen. See also bit. to perform to accomplish a task, conforming to the rules
pointer An arrow or other symbol on the screen that moves as and conventions of a particular programming language.
you move the trackball. Computer programs are collectively referred to as software.
See also application program.
pop-up menu A menu in which the selected option is shown
next to a triangle and inside a box with a shadow around it. program linking The ability of an application program to
The menu “pops up” when you press the box. Compare exchange information directly with another program over
pull-down menu. a network. (Both programs must have the capability.)

port A socket on the back panel of the computer where you can pull-down menu A menu whose name or icon is shown in the
plug in a cable to connect another device such as a printer menu bar. You “pull down” the menu by pressing the name
or a microphone. or icon. Compare pop-up menu.

Glossary 247
R S
RAM See random-access memory. save To store information by transferring it from RAM to a disk.
RAM disk A portion of your computer’s memory set aside as a scanning order The order in which the Macintosh searches the
temporary storage device. Memory assigned to a RAM disk disk drives for a startup disk. See also startup disk.
is not available for opening programs.
Scrapbook A desk accessory for storing frequently used pictures
random-access memory (RAM) The part of the computer’s or text. You can cut or copy images from the Scrapbook and
memory available for work with programs and paste them into documents created with most application
documents, also known as main memory. Compare programs. Compare Clipboard.
read-only memory.
scroll To move a document or directory in its window so that a
Read Me document A document included on some application different part of it is visible.
program and system software disks to provide you with
late-breaking information about the product. SCSI See Small Computer System Interface.

read-only memory (ROM) Memory whose contents the SCSI cable terminator A device used in a SCSI chain to ensure
computer can read but not change. Information is placed the accuracy of the signals passing through the chain.
into read-only memory during manufacturing. Compare SCSI chain A group of up to six SCSI devices linked to a
random-access memory. Macintosh computer.
registered group A group of registered users listed on a SCSI disk mode A mode in which the PowerBook 100 can
computer on a network. The group may have special access be connected to a desktop Macintosh as an external
privileges to files on that computer. SCSI hard disk.
registered user A network user whose name and password are SCSI port The socket on the back panel of the computer to
listed on a computer on the network. Usually, registered which you connect SCSI devices.
users have greater access privileges to shared folders and
disks than do guest users.
ROM See read-only memory.

248 Glossary
sealed lead-acid (SLA) battery A type of rechargeable battery. sleep See hard disk sleep, system sleep.
See also battery.
Slow Keys An Easy Access feature that lets you set a delay
select To designate which object will receive the next action before each keystroke is accepted by the computer.
you take. Selecting is usually done by clicking or dragging.
A selected object is usually highlighted. Small Computer System Interface (SCSI) A specification
of mechanical, electrical, and functional standards for
serial ports The connectors for peripheral devices that receive connecting peripheral devices such as hard disks, printers,
data in a serial format (that is, one bit at a time). The and optical disks to microcomputers and minicomputers.
Macintosh printer and modem ports are serial ports.
sound input port A port on the back panel of some computers
shared disk A hard disk, CD-ROM disc, or other medium whose to which you can connect a microphone.
contents can be retrieved over the network. A disk can be
REFERENCE

shared by a file server or a Macintosh computer that has file sound output port A port on the back panel of the computer
sharing turned on. to which you can connect headphones or speakers.

shared folder A folder available to some or all network users startup disk The disk that contains all the necessary files—
over the network. including the Finder and System files in the System Folder—
that the computer uses to start up. The startup disk icon
Shift-click To click the trackball button while holding down the appears near the upper-right corner of the desktop.
Shift key. You can use this technique to extend or shorten a
selection and to select more than one item. stationery A document that serves as a template. When you
open a stationery document, a copy of the document is
Shift-drag To drag while holding down the Shift key. You can created and opened. The original remains unchanged.
select two or more groups of objects by holding down the
Shift key while you drag diagonally to enclose each group Sticky Keys An Easy Access feature that lets you type
of objects in a rectangle. combination keystrokes without actually pressing the
keys simultaneously.
size box A box at the bottom-right corner of the active window.
Dragging the size box resizes the window.

Glossary 249
storage switch A switch on the back of the PowerBook 100 T
that shuts off all battery power for long-term storage of TeachText A limited word-processing program provided with the
the computer. Macintosh system software, made available so you can open
system extension A program that expands the capabilities Read Me documents, text files, screen shots, and PICT files.
of system software. System extensions are stored in the terminator See SCSI cable terminator.
Extensions folder in the System Folder.
3.5-inch disk A flexible plastic disk measuring 3.5 inches in
System file The file your computer uses to start up. The System diameter, encased in a rigid plastic shell. These disks
file stores system-wide information including fonts, sounds, come in three types: high-density (1.4 MB capacity on the
and keyboard layouts. Macintosh), double-sided (800K), and single-sided (400K).
System Folder A folder containing the programs your computer See also floppy disk.
uses to start up and operate. A disk that contains a System title bar The bar at the top of a window that shows its name.
Folder is a startup disk. The title bar of an active window is highlighted with
system rest A feature that slows the power consumption of horizontal lines.
your computer’s microprocessor after a certain period trackball buttons The mechanical buttons above and below
of inactivity. the trackball; both buttons do the same thing. In general,
system sleep A power-conserving state in which your computer pressing a button initiates some action on whatever is under
uses only the power it needs to maintain the contents of the pointer on the screen, and releasing the button confirms
RAM. Compare hard disk sleep. the action.

system software Programs that manage the computer’s Trash An icon on the desktop that you use to discard programs,
operation. On the Macintosh, system software is stored in documents, and folders.
the System Folder. See also operating system. TrueType font A type of outline font supplied with the
Macintosh system software. See also outline font.
Compare bitmap font.

250 Glossary
U W, X, Y
unlock To allow a locked disk or document to be changed, window A rectangular area that displays information on the
deleted, or renamed. See also lock. desktop. You create and view documents through windows,
and you view the contents of disks in windows.
User/Group A single registered user or group on a computer
containing a shared folder or disk. This user or group
may have special access privileges to shared items on Z
that computer. zone Zones are set up by a network administrator and are
used to group devices on a network.
user interface See interface.
zoom box A small box at the top-right corner of the title bar
user name The name chosen by a Macintosh owner or network of the active window. Clicking the zoom box resizes the
REFERENCE

administrator to identify a registered user.

window so you can see all of its contents (if possible);
clicking it again returns the window to its previous size.
V
virtual memory Hard disk space set aside as an extension of the
computer’s main memory (RAM).
volume Space on a hard disk or a file server that is defined and
named as a place to store files. A hard disk is usually a single
volume, but it can be partitioned into several volumes.

Glossary 251
 Quick Reference
■ If you have a PowerBook 100, make sure the storage switch
Troubleshooting is up.
■ The battery may be drained. Plug in the power adapter, wait
This section describes possible causes and solutions for problems 15 minutes, and then try to turn on the computer.
you may have with your Macintosh PowerBook computer.
■ If you have any SCSI devices connected to your computer,
▲ Warning: If you have a problem with your computer you must turn them on before you turn on the computer.
and nothing presented in the manuals that came with the ■ See “Restarting a Computer That Can’t Be Turned on
computer solves the problem, take the computer to your Normally” in Chapter 9 for more suggestions.
authorized Apple dealer or service provider. Attempting to
repair the computer yourself may void the Limited Warranty. The computer just stopped.
Contact your authorized Apple dealer or service provider ■ The computer may have gone to sleep. Press any key on the
for additional information about this or any other warranty keyboard (except Caps Lock) to wake it again.
question. ▲
■ The battery may have drained so far that the computer has
put itself to sleep to protect the contents of RAM. Plug in the
The computer power adapter, wait 15 minutes, and then turn the computer
The computer won’t start. on again.
■ Your system may have “crashed” due to temporary software
■ The computer may be on, but the screen brightness or
TROUBLESHOOTING

contrast may be turned down. Adjust the brightness and problems. Click the Restart button on the screen (if you see
contrast controls to see whether an image appears on one), or press the reset button on the side (PowerBook 100)
the screen. or back (PowerBook 140/170) of your computer. The button
is marked with a triangle pointing sideways.
continues >

253
The computer exhibits odd behavior, such as many The trackball doesn’t work smoothly; it appears to “stick”
unexplained system failures. or “jump” when rolled.
■ A common cause of unexplained problems is multiple ■ There may be dust or dirt inside the trackball mechanism.
System Folders on the startup disk. Use the Find command To clean the trackball, follow these steps:
in the Finder’s File menu to locate any extra System Folders,
1. Remove the trackball retaining ring by turning
and drag them to the Trash.
it counterclockwise until it pops out. You don’t
■ You may have a virus on your hard disk. Obtain a need tools; just press against the two small
virus-detection program, use it to check all your disks, ridges with your fingernails.
and eliminate any viruses the program finds.
2. Lift the trackball out of its cavity.
■ You may be using a program that’s not compatible with your
3. Locate the small rubber rollers at the left and
computer’s system software. Check the manual that came
bottom sides of the trackball cavity. Depending
with the program or contact the manufacturer.
on your model, they may look like small rings
or wheels.
4. Use any reasonably clean, blunt object (your
finger, a cotton swab) to wipe off the rollers.
Do not use any liquid inside the computer.
5. Replace the trackball and the retaining ring.

254 Quick Reference: Troubleshooting

Power The battery can’t be recharged.
■ There may be a loose connection in the charging circuit.
The battery is draining awfully fast.
Check the power connections to your computer or recharger
■ The features that drain the battery fastest are the screen to make sure all plugs are securely attached.
backlighting and the hard disk drive. Turn down the screen
■ If all connections are OK, then the battery is probably
brightness, turn off virtual memory (PowerBook 140/170),
set a shorter hard disk sleep interval, or work with the power damaged or dead. You’ll need to obtain a replacement
adapter plugged in. battery from your authorized Apple dealer.

■ You may be using an input device (such as the mouse The computer doesn’t go to sleep automatically.
intended for desktop Macintosh systems) not designed for ■ The computer does not go to sleep automatically if the
PowerBook computers. Make sure to use only low-power power adapter is plugged in and you have selected “Stay
ADB devices. awake while plugged in” in the Portable control panel.
■ Your computer supplies power to the modem whenever a Click the box to remove the X.
communications program is open. Quit your communications ■ The computer does not go to sleep automatically if AppleTalk
program if you aren’t using it. is active. If you are not using AppleTalk to communicate
■ If you have a Powerbook 140/170, you may need to discharge with a network or an attached printer, open the Chooser
and recharge the battery completely. See “Maximizing Battery and make AppleTalk inactive.
Life” in Chapter 9. ■ The computer does not go to sleep automatically
■ Over time, PowerBook batteries do not hold a charge as well if the modem or printer port is in use. Quit your
as when they were new. You may need to replace the battery. telecommunications program or turn off background
printing in the Chooser (if the documents you’re printing
TROUBLESHOOTING

The computer goes to sleep too often. can wait until later).
■ The interval before the computer goes to sleep to conserve ■ One or more applications doing work in the background
power may be very short. Open the Portable control panel will prevent sleep; you can choose Sleep from the Special
and set a longer interval in the “Minutes Until Automatic menu to override them.
Sleep” box.
See Chapter 9 for more information about power and batteries.

Quick Reference: Troubleshooting 255

The screen There are ghost images or black dots on the screen.
■ When the computer is left on for a few days, temporary
The screen looks blurred or out of focus.
defects may appear on the screen. Put the computer to sleep.
■ The viewing angle may not be optimal. Tilt the display on its The longer the computer was left on, the longer it will take
hinge until the screen looks better. for the images to fade, but they will eventually disappear.
The screen is too dark. A window has disappeared.
■ When you first turn on your computer, it may take several ■ Open windows on the desktop may cover each other; if you
minutes for the screen brightness to “warm up,” especially have several open windows, it is easy to lose track of one.
if you’ve chosen a high setting. Move, resize, or close windows you aren’t using.
■ The screen brightness or contrast may not be optimal for the ■ Windows belonging to open but inactive programs may be
surrounding lighting. Adjust the brightness or contrast setting. hidden. Choose Show All from the Application menu to show
■ The screen dims automatically when the battery starts to run hidden windows.
low. You may need to recharge or replace the battery before An icon is blinking in the menu bar.
you can turn up the brightness.
■ One of your programs is alerting you to a condition that
The pointer moves too fast/too slowly. requires your attention. For example, you may have set the
■ You need to adjust the pointer’s tracking speed. Open the Alarm Clock to go off at a particular time, or PrintMonitor
Mouse control panel and choose a more comfortable setting. may be alerting you to a printing problem. Make the
program active and take the necessary action.
The pointer won’t move at all.
■ A software problem may occasionally cause the computer to
“freeze.” Restart the computer by pressing the reset button on
the side (PowerBook 100) or back (PowerBook 140/170) of
your computer. The button is marked with a triangle pointing
sideways. If you did not save your work before the computer
froze, you will lose any changes made since you last saved.

256 Quick Reference: Troubleshooting

Disk drives and disks The hard disk is full.
■ You can reclaim space on your hard disk by removing
The computer won’t start up from its hard disk, or the hard
disk icon doesn’t appear on the desktop. unneeded files; installing a smaller, customized System
Folder; turning off virtual memory (PowerBook 140/170);
■ There may have been a temporary software problem. Shut or purchasing a disk optimization program to reorganize
down your computer, wait at least 10 seconds, and then turn the information on the hard disk.
it on again.
The icon of a floppy disk doesn’t appear on the screen.
■ There may be a problem with the system software on the
■ The computer may not be able to recognize the drive. Choose
hard disk. Start up the computer with the Disk Tools disk. If
the hard disk’s icon appears, reinstall system software as Restart from the Special menu to restart your computer, and
described in Chapter 8. try inserting the disk again.
■ There may be a problem with the disk. Try inserting a different
■ There may be a mechanical problem with the disk drive. If
neither of the above suggestions works, take the computer to disk. If its icon does appear, the original disk is probably
an authorized Apple service provider. damaged. You may be able to repair the disk or recover some
of the information on it. See “Testing and Repairing Disks” in
The hard disk keeps stopping and starting again. Chapter 10.
■ The interval before the computer’s hard disk goes to sleep to ■ There may be a problem with the disk drive. Try inserting a
conserve power may be very short. Open the Portable control different disk. If its icon does not appear either, take the disk
panel and set a longer interval in the “Minutes Until Automatic drive to an authorized Apple service provider for repair.
Sleep” box.
continues >
TROUBLESHOOTING

Quick Reference: Troubleshooting 257

A 1.4 MB (high-density) disk you use with your PowerBook You can’t delete a file on a floppy disk.
computer is not recognized by another Macintosh.
■ The disk may be locked. Unlock it by sliding the tab so that it
■ Not all Macintosh models have disk drives that can recognize covers the hole at the corner of the disk.
1.4 MB disks. You’ll need to copy the files on the 1.4 MB disk
■ The file may be locked. If so, you’ll see a message. You
to an 800K disk or a 400K disk. If you regularly plan to use
can unlock it in its Info window (choose Get Info from the
floppy disk drives of different types, use the lower-capacity
File menu).
disks in all drives.
■ An application program may be using the file. You’ll need to
You can’t eject a disk from a floppy disk drive.
quit the program.
■ There may be a temporary mechanical problem with the disk
You can’t save or copy files onto a floppy disk.
drive. Carefully insert the end of a straightened paper clip into
the small hole near the disk drive’s opening, and push gently ■ The disk may be locked. Unlock it by sliding the tab so that it
until the disk is ejected. covers the hole at the corner of the disk.
A message says that a disk is not initialized—but you know ■ The disk may be full. You’ll see an error message in this case.
that it is.
See Chapter 10 for more information about disks and disk drives.
■ The disk may not be seated properly in the disk drive. Eject it
and try inserting it again.
■ The disk may be damaged. If you insert another disk in the
drive and the message does not appear, you can assume that
the original disk needs repair. See “Testing and Repairing
Disks” in Chapter 10 for information about recovering
information from a damaged disk.

258 Quick Reference: Troubleshooting

Application programs A message says that a program could not be found.
■ You may be trying to open a document created with a
A program won’t open.
program you don’t have on your computer, or created with
■ Some programs can’t be opened from a locked floppy disk. a later version of a program you do have. Find out what
If you are trying to start a program on a floppy disk, make sure program and version was used to create the document, and
the disk is unlocked. obtain it if necessary. Or open the document within another
A program runs very slowly. program that can read its format.

■ Some programs are slowed by your computer’s system rest You just did something you didn’t mean to do.
feature. You can correct the problem by turning off system ■ If you have not yet taken any other action, you can usually
rest. See “Adjusting System Rest” in Chapter 9. undo your most recent action (even if you aren’t sure what
A program doesn’t work, or malfunctions consistently. it was). Most programs have an Undo command in the Edit
menu. Choose Undo to go back one step in your work. You
■ You may have more than one copy of the program on your cannot undo more than one action.
hard disk. Remove extra copies by dragging them to the Trash.
See the documentation that came with your programs for more
■ Your version of the program may be incompatible with your information about their operation and features.
system software. Consult the software manufacturer to find
out which version of the program you should be using.
■ The program may be using less memory than it needs to work
with your documents. Choose Get Info from the File menu
and increase the memory size.
TROUBLESHOOTING

Quick Reference: Troubleshooting 259

Memory SCSI devices
A “not enough memory” message appears when you try to You can’t turn on the computer after connecting a
open a program. SCSI device.
■ You may already have as many programs open as your ■ SCSI devices connected to your computer must be turned on
computer’s memory can support. Quit any programs you before the computer itself. Turn on the SCSI device(s) attached
aren’t using and then restart the computer. Sometimes quitting to your computer, and then turn on the computer.
and restarting all your programs makes additional memory
The computer doesn’t recognize one or more SCSI devices.
available.
■ The device may be off. Check to make sure that it is plugged
■ If you are using a RAM disk or a disk cache, you may not have
into its own power source and turned on.
enough memory left to open multiple programs. Reduce the
size of your RAM disk or disk cache. ■ If the device is a disk drive, it may need to be initialized before
you can use it. See the instructions that came with the device.
■ Use virtual memory (PowerBook 140/170) to increase the
amount of memory available for opening programs. ■ The software (driver) needed to run the device may not be
installed on your computer. Install the software as described
■ You may not have enough memory in your computer for the
in the manual that came with the device.
type of work you want to do. You can purchase a memory
expansion card from your authorized Apple dealer.

260 Quick Reference: Troubleshooting

■ One or more devices in the SCSI chain may not have a unique
ID number between 1 and 6. Check the ID number of each
Modems
device to make sure the numbers are appropriate, and change The external modem doesn’t work.
any that are not. ■ The modem may be turned off or improperly connected.
■ It is important to configure SCSI chains with the right Make sure it is turned on and that all connections are secure.
cables, and with the correct number and placement of cable ■ The modem port circuitry may not be activated. Open the
terminators. Check the configuration of your SCSI chain to Portable control panel and make sure that External Modem
make sure that it is correct and that all cables are firmly is selected.
attached.
The internal modem doesn’t work.
See Chapter 15 for more information about working with SCSI
devices and connecting SCSI chains. ■ The modem port circuitry may not be activated. Open the
Portable control panel and make sure that Internal Modem
is selected.
See the modem manual for more information about using and
solving problems with your modem.
TROUBLESHOOTING

Quick Reference: Troubleshooting 261

Printers Nothing happens, or you see an error message, when you
try to print.
Your computer can’t find the printer.
■ The printer may not be turned on. Make sure it is turned on
■ The printer may not be selected in the Chooser. Open the and warmed up.
Chooser and select the printer you want to use.
■ The printer may be out of paper or have some other problem.
Your printer does not appear in the Chooser window. Check the printer status lights and see if there are any
■ The printer may not be connected properly. Check the messages on your screen.
connections between your computer and the printer, ■ If an error message states that the printer could not print your
including relevant sections of the network if appropriate. document, turn the printer off for at least 10 seconds. Then
■ The printer software may not be in your System Folder. turn it on again, wait for it to warm up, and try to print again.
Close the Chooser and install the software you need. The printer keeps restarting.
■ AppleTalk must be active before you can use a network ■ You or another network user may be using a different version
printer. Make sure that AppleTalk is active in the Chooser. of the printer software. Everyone connected to a network
■ If your network has zones, the printer you want may not be should use the same printer software version. Consult the
in the currently selected zone. Make sure the correct zone network administrator for more information.
is selected. Your documents are printed with the wrong fonts.
■ The printer may not have your fonts in its memory and is
substituting other fonts. You may be able to add the necessary
fonts to your printer (see “Transferring Fonts to a LaserWriter
Printer” in Chapter 13), or print on a different network printer
that has the fonts you want.
See the printer manual for more information about your printer’s
features or problems with the printed output.

262 Quick Reference: Troubleshooting

Networks You can’t open a shared disk or folder.
■ You may not have the access privileges needed to use the disk
You can’t find or can’t open icons needed to set up
file sharing. or folder. Ask the network administrator or the owner of the
shared item to grant you access.
■ One or more icons may be in the wrong place. Make sure that
■ You may have entered your name or password incorrectly
the Sharing Setup icon is in the Control Panels folder, and that
the File Sharing Extension file, the Network Extension file, when you tried to open the shared disk or folder. Check with
and the AppleShare file are in the Extensions folder. (Both the owner of the item to make sure you are entering your
folders are inside the System Folder.) name and password correctly, and try again.

The shared disk you want to connect to does not appear You can’t connect to your own computer from another
in the Chooser window. Macintosh.
■ Make sure that your computer is turned on, file sharing is
■ AppleTalk must be active before you can use a shared disk.
Make sure that AppleTalk is active in the Chooser. turned on, you have the correct access privileges, and you
entered your password correctly.
■ If your network has zones, the shared disk you want may not
be in the currently selected zone. Make sure the correct zone
is selected.
■ If the shared disk is on another network user’s Macintosh, that
Macintosh must be turned on before the disk can be shared.
Make sure the computer is on.
TROUBLESHOOTING

Quick Reference: Troubleshooting 263

 Index

A alert sound Apple Desktop Bus (ADB) Application menu

choosing 142 devices hide and show windows 85
accent marks 231 installing 143 connecting 101, 218 make an open program
access privileges 196–199. See recording 143–144 power use of 101, 218 active 42, 85
also file sharing; removing 143 Apple File Exchange 232 open PrintMonitor 165
network when alarm “rings” 138 converting files with switch programs 85
checking 199 with Slow Keys feature 141 234–236 application programs 43
set by others 199 with Sticky Keys feature 141 initializing a disk with installing 83
setting 197 alias 64 232–233 locating 129
strategies for using 198 connecting to a shared disk Apple HDI-30 SCSI System Cable making active 42
types of 196 with 179 208, 210, 211, 213 switching 85
active program 40–42, 46 creating 64–65, 124 Apple HD SC Setup program troubleshooting 83, 259
checking for 85 locating original of 125 110, 120 arrow keys 24, 229
opening a document in 62 locking 114 Apple menu 11 arrow pointer 10
active window 16–17 searching for 129 adding items to 125, 134
printing contents of 162 troubleshooting 124 removing items from 125,
ADB devices. See Apple Desktop uses of 124 134 B
Bus devices APDA (Apple Programmers and Apple Menu Items folder 125,
air travel tips 223 background printing 159,
Developers 134
Alarm Clock 164–165
Association) 238 AppleShare icon 177
setting alarm 137–138 backup batteries 99
Apple II ProDOS format AppleShare PC program 235
setting time 136–137 replacing 99–100
converting files to and from AppleTalk
turning alarm off 138 backup copies 53–54, 115
234–236 external modems and 217
backup program 115
initializing a disk in 232–233 sleep and 92, 103, 174
Balloon Help 70–71
AppleCare Service Agreement turning on/off 174
228
INDEX

265
battery Boston Computer Society 237 clicking 11 control panels (continued)
backup, replacing 99–100 brightness, adjusting 101, 149 Clipboard 50–51 internal/external modem 217
caring for 223 bulletin boards clock, setting 136–138 keyboard response 140
cautions about 98, 99, 222, access privileges for 198 close box 20, 21 label names 136
223 viruses and 84 CloseView control panel menu item blinking 146
low-power messages 94 150–151 file sharing 183–187,
maximizing life of 99 Close Window command 21 189–190, 191–195
maximizing work time with C closing a document 43, 44 network identity 175, 195
101 closing a window 20, 21 program linking 202, 203
cables
monitoring charge level of color, printing in 163 RAM disks 106–108
for SCSI connections 208,
93–94 comfort. See ergonomics SCSI ID number 212
210, 211, 213, 214
recharging 8, 95–97 Command key 24, 49, 229 system rest 102
safety instructions 221, 222
removing or replacing 98 commands system sleep 103
Cache Size box 153
SCSI disk mode and 216 choosing 14 32-bit addressing 156
Caps Lock key 229, 230
sleep and 8, 94 keyboard shortcuts for 49 trackball speed 139
care and maintenance 221–223
troubleshooting 255 communications products, virtual memory 154–155
CD-ROM disc
types of 98, 99 System 7 and 204 copying a disk 29, 34–35
access privileges and
using the computer without computer viruses 84 copying a document 53–54,
196–199
94 configuration. See hardware 56–58
connecting 208–211
Battery desk accessory configuration copyright law, program sharing
ejecting 116
opening 93 contrast, adjusting 149 and 184
selecting for sharing 183–184
Power Saver feature 105 Control key 229 creating a document 38–40
changed files, searching for 129
sleep shortcuts from 92 control panels creating a folder 122
changing RAM disk size 107
Berkeley Macintosh User’s alert sound 142 on a shared disk 180
changing window size 17–18
Group 237 appearance of Finder creating stationery 66–68, 130
character repeat rate, adjusting
binary translation 234 windows 147 cursor. See pointer
140
bitmap 167 AppleTalk 174 customer service 228
character sets 230–231
bitmap fonts 167 desktop pattern 144–145 customized system software,
Chooser 157
blinking icons 79, 256 disk cache 153 installing 81–82,
using 158–159, 174, 177–178
blinking line. See insertion point Easy Access 141 161–162
choosing a command 14, 49
hard disk sleep 104 Cut command 50
cleaning the computer 222
insertion point blinking 146
Clean Up command 121
Clear command 52

266 Index
D diacritical marks 231 Disk Tools disk dragging 12
dialog box 28 Apple HD SC Setup program drivers 134, 208
damage to computer 227 directory 123 on 110, 120 drop box 198
Data Access Language (DAL) saving a file in 123 Disk First Aid program on drop folder 198
204 directory dialog box 123 118 duplicating a document 57–58
date disk cache 153 starting up with 82, 90
searching for files by 129 adjusting the size of 153 Document Content Architecture
setting 136–137 disk capacity 26, 27 (DCA) format 234 E
DCA-RFT/MacWrite translator disk drives 26. 27, 206–207 documents 23
234 Easy Access control panel,
diskettes. See floppy disks adding to Apple menu 134
dealer support 228 keyboard adjustments
Disk First Aid program, using aliases for 64–65, 124–125
Delete key 39, 229 with 141
118–119 backing up 53–54
deleting a file 33–34 Easy Install dialog box 80
disks 27. See also floppy disks; changing 46–49, 50–52
deleting text 51–52 ejecting a floppy disk 31, 116
hard disk closing 43–44, 53
deleting typing errors 39 electronic bulletin boards. See
backing up 115 converting to and from
deselecting an item 12 bulletin boards
caring for 117 stationery 66–68, 130
desk accessories (DAs) emptying Trash 34
copying the contents of 29 copying 53–54, 56–58
Battery 92, 93, 105 turning off warning 152
erasing 112 creating 38–39
Key Caps 230–231 when erasing or resizing a
ejecting 31, 116 naming 39–40, 123
switching among 85 RAM disk 107
formatting. See initializing opening 44, 46
desktop 6 erasing
initializing automatically 134
changing pattern of 144–145 a floppy disk 112
floppy disk 28, 109, when its program is active
contents of 22–23 a RAM disk 107
111–112 62
dragging an object on 12 typing errors 39
hard disk 109, 110 printing 162–163
moving an item to 125 ergonomics 13, 78
inserting 26 saving 39–40, 49, 60–61, 123
pointing to an object on 10 error messages 89, 142. See also
installing programs on 34–36 saving as a template 66–68,
printing contents of 163 troubleshooting
locking 32, 114 130
rebuilding 226 in printing 164
removing items from 33–34 double-clicking 46
selecting an object on 11 in SCSI disk mode 214
startup 113 adjusting speed of 139
straightening up 121 Everyone 196
testing and repairing downloading printer fonts
desktop Macintosh. See 117–120 168–169
Macintosh desktop
computer
INDEX

Index 267
extended warranty coverage files (continued) file sharing (continued) File Sharing Monitor 192
228 deleting 33 disconnecting from a shared Find commmand 126
Extensions folder 175, 177, 204 getting information about disk 178 Find dialog box 126, 127
external floppy disk drive 25, 131–132 disconnecting someone from Finder 40, 43
26. See also floppy disk locating 124–125, 126–129 your disk 193 changing display of window
drive locking 32, 114 files that belong to others contents 147
caring for 207 opening 15, 44 182–193 checking memory availability
connecting 206–207 organizing 62–63, 122, 132 files that belong to you in 205
disconnecting 207 program vs. document 23 176–181 checking memory use in 152
external modem, connecting removing from System Folder gaining access to your own making active 41, 42
217 135 computer 194–195 finding items on a disk 126–129
external recharger 96–97 shared disk access to giving away ownership of a fixed-size (bitmap) fonts 167
external SCSI disk drive 176–180 folder or disk 182, 190 floppy disk drive 25, 26. See
as startup disk 113 sharing. See file sharing monitoring 192 also external floppy
connecting 208–211 straightening up 121 naming users or groups for disk drive
using your computer as 90, system. See System file, sharing 185–187 in scanning order 113
212–214 System Folder, system preventing access to your installing programs without
software disk 184 83
throwing away 33 restricting access to your disk installing system software
F file server 176. See also shared 189–190 without 79–82
disks; shared folders setting access privileges removing disk from 31, 116
fax/data modem 217
and MS-DOS files 235 197–198 restarting with 90
files
file sharing See also access selecting a folder or disk to starting up with 207
adding to System Folder
privileges; network share 183–184 troubleshooting 116, 257,
134–135
changing your password selecting users or groups for 258
backing up 115
181, 195 sharing 188
closing 43, 44, 53
checking access privileges troubleshooting 175, 185,
converting to and from
199 263
MS-DOS format
connecting to a shared disk turning off 191–192
234–236
177–178, 179–180 turning on 183
creating a folder on a shared
disk 180

268 Index
floppy disks 22, 26, 27 folders (continued) G H
backing up contents of creating and naming 122
53–54, 115 creating on another gaining access to your computer halftone, printing as 163
caring for 30 computer 180 over a network hard disk 22, 27
capacities of 26, 27 deleting 33 194–195 as startup disk 6, 27
copying contents of 29–30 locking items in 114 troubleshooting 263 backing up 115
ejecting 31, 116 organizing files in 62–63, General Controls panel capacity of 27
erasing 112 122 date 136–137 caring for 117
initializing 28–29, 109, selecting for sharing 183–184 desktop pattern 144–145 changing ownership of
111–112 setting access privileges for insertion point blinking 146 190–191
initializing in MS-DOS format 197–198 menu item blinking 146 connecting to a printer 170
232–233 throwing away 33 time 136–137 connecting to your computer
inserting 26 fonts 166–167 Get Info command 131 208–211
installing system software bitmap (fixed-size) 167 gray-scale documents, printing damage symptoms 110
from 79–82 installing 167 163 deleting items from 33–34
locking and unlocking 32, Key Caps program and group, registered. See registered designating as startup disk
114 230–231 group 113
obtaining 25 outline (scalable or variable- guest finding items on 126–129
removing from drive 31, 116 size) 166 access privileges of 196, 198 formatting. See initializing
restarting from 90 removing 168 allowing to link to your initializing 28, 109, 110
starting up from 79, 82, 207 seeing which are available programs 203 installing programs on
troubleshooting 115, 116, 170 connecting to a shared disk 34–36, 83–84
118–119, 257, 258 transferring to a LaserWriter as 177–178 installing system software on
folders 23 168–169 creating a folder as 180 79–82
access privileges to 196 TrueType 166 denying access to 189 saving space on 81
aliases for 64, 124 formatting. See initializing linking programs as 200–201 scanning order at startup 113
ceasing to share 184 removing from a group 190 sleep feature 104
changing ownership of 182, sharing your own 182–188
190–191 sharing someone else’s
176–178
INDEX

Index 269
hard disk (continued) headphones, connecting 220 icons (continued) Install 1 disk 79, 80, 81
testing and repairing Help menu 70–71 organizing 62–63 Installer program 79–82,
117–120 hidden window contents, pointing to 10 161–162
troubleshooting 117–120, viewing 18–19 pressing 11 installing
257 hidden windows, viewing 85 renaming 58–59 Apple menu items 134
using your computer as highlighted (selected) icon 11 selecting 11 fonts 167
212–214 horizontal scroll bar 19 straightening up 121 printer software 158,
virtual memory and 154–155 with question mark 79 161–162
hard disk icon 22, 27 ID numbers, for SCSI devices programs 29, 34–36, 83–84
failure to appear 117–118 I, J 208–209, 212, 215 sounds 143
removing from desktop 116 ImageWriter System Folder items 134
I-beam pointer 46
hard disk sleep 104 Page Setup options for 160 system software 79–82
locating 47
hardware configuration 77 selecting in Chooser 158 in SCSI disk mode 215
using to move insertion point
ADB devices 218 troubleshooting 164 internal modems 217
47
external floppy disk drive Info window 131 interrupt button 89, 90, 215
icons 6, 22–23
206–207 change an icon 148–149
assigning labels to 149
headphones or speakers 220 create stationery 67–68, 130
changing appearance of
memory 205 get information about a file K
148–149
microphone 219 131
changing names of 58 keyboard 24, 229
modem 217 locate original of an alias 125
clicking 11 adjusting response of
mouse 218 lock a file 114
double-clicking 46 140–141
printer 218 initializing 28, 109
dragging 12 comfort tips 13, 78
SCSI devices 208–211 initializing a floppy disk 28–29,
highlighting 11 turning computer on from 4,
using your computer as a 111–112
identifying 22–23, 27 88
SCSI disk 212–214 in MS-DOS format 232–233
low-power 101 Keyboard control panel 140
hardware development support initializing a hard disk 110
making aliases for 64–65 keyboard shortcuts 49, 141
238 inserting text 47
opening 15 Key Caps desk accessory
HDI-30 SCSI System Cable 208, insertion point 39, 46
230–231
210, 211, 213 adjusting blinking of 146
kilobyte (K) 26, 27
positioning 47

270 Index
L line, insertion point 39 magnifying the screen image menu bar, 6
linking programs 200–203 150–151 menu item, blinking of 146
Label menu items, changing 136 lithium cells. See backup maintenance 221–223 menus 6, 14, 23
labels batteries megabyte (MB) 26, 27 commands in 14
assigning to icons 149 LocalTalk cable, connecting 174 member (of a group) 187 keyboard shortcuts in 49
changing 136 Locked box, in Info window memo pad, creating 66–68 pulling down 11
searching for 129 114 memory. See also disk cache; titles (names) of 6
Labels control panel 136 locked files, searching for 129 memory cache; RAM viewing 11
LaserWriter locking files 114 disk; virtual memory microphone, connecting 219
background printing with locking/unlocking a disk 32, adding 205 mistakes, deleting 39
159, 164–165 114 changing a program’s use of modem
downloading fonts to low-power messages 94 86 connecting 217
168–169 checking use of 152 power use of 101, 217
fonts available for 170 disk cache feature 153 troubleshooting 261
Page Setup options for 160 M managing 152–156 modem port 217
printing on 162–163 32-bit addressing feature 156 modifier keys 24, 229
restarting 171 Macintosh desktop computer
troubleshooting 152, 156, Sticky Keys feature with 141
selecting in Chooser 159 back up files 115
260 typing special characters with
start page, turning on or off gain access to your computer
virtual 154–155 230–231
171 194
memory cache 153 monitor. See screen
transferring PostScript files to install files 34, 83, 90, 117,
adjusting size of 153 monitoring file sharing 192
172 215
Memory control panel Mouse control panel
troubleshooting 164 reinstall system software 90,
adjust disk cache size 153 double-click speed 139
LaserWriter Font Utility program 215
create a RAM disk 106 pointer tracking 139
170 run your PowerBook as a
resize or remove a RAM disk moving text 50–51
downloading fonts with SCSI disk 212–214,
107 moving a window 20–21
168–169 216
turn on/off 32-bit addressing MS-DOS format
licensing agreements share files 182
156 converting to and from 232,
file sharing and 184 transfer files 182
turn on/off virtual memory 234–236
software installation and 83 Macintosh HD icon, opening 15
154–155 initializing a disk in 232–233
lightning bolt icon 93, 95 MacWrite format, converting to
multiple programs, working with
and from 234–235
85
INDEX

Index 271
N network (continued) network (continued) O
choosing a printer 159 setting up your Macintosh
naming connecting to a shared disk 173–176 opening an icon 15
a document 39–40 177–178, 179 shared disks 22, 116, opening a document 44, 46
a folder 122 denying access to your 176–180 in the active program 62
any icon 58 computer 189 sharing your own files opening a program 38
a registered group 186–187 disconnecting from a shared 182–195 operating system 43, 79
a registered user 185 disk 116, 178 sleep state and 92, 103 Option key 24, 229
your Macintosh 175–176 disconnecting users from starting file sharing 183 organizing files 121–125
network. See also access your computer 193 stopping file sharing 191 in folders 62–63, 122
privileges; file sharing installing system software troubleshooting 175, 185, outline fonts 166
accessing your own 79, 80, 81–82 263 overwriting text 47–48
computer 194–195 linking programs 200–203 updating printer software owner 196
assigning access privileges monitoring file-sharing 161–162
196–198 activity 192 viewing group member
assigning passwords to naming registered groups names 187 P
registered users/ 186–187 viruses and 84 Page Setup options 160
groups 186 naming registered users 185 working with files and password
ceasing to share a folder/disk preventing access to your folders 180, 182 assigning to others 186
184 computer 189 network administrator 159, 173, changing your own 181, 195
changing folder ownership removing users/groups from 174, 176, 181 Paste command 51
182, 190 your list of registered new folder, creating 63, 122 performance
changing your password users 190 nickel-cadmium (NiCad) memory management and
181, 195 selecting a printer 159 batteries 98, 99, 101. 152, 156
checking your access selecting a zone 159, 177 See also battery of programs 83, 102, 105
privileges 199 selecting one user/group for 32-bit addressing and 156
sharing 188 virtual memory and 154–155
Personal LaserWriter SC. See
LaserWriter

272 Index
plug adapters 224 PowerBook 100 model PowerBook 140 model PowerBook 170 model
pointer backup batteries 99 backup battery 99 backup battery 99
I-beam 46, 47 replacing 99–100 battery battery
arrow 10 battery charge time 97, 101 charge time 97, 101
pointing 10 charge time 97, 101 life, maximizing 99 life, maximizing 99
Portable control panel life, maximizing 99 recharging 8, 88, 95, recharging 8, 88, 95,
adjust system sleep 103 recharging 8, 88, 95, 96–97 96–97
adjust hard disk sleep 104 96–97 removing/replacing 98 removing/replacing 98
assign SCSI disk mode ID removing/replacing 98 type 99 type 99
212 type 99 use time 101 use time 101
select internal/external use time 101 brightness control 149 brightness control 149
modem 217 brightness control 149 contrast control 149 interrupt button 89
turn system rest on/off 102 contrast control 149 interrupt button 89 low-power messages 94
work with virtual memory external floppy disk drive low-power messages 94 microphone 219
154 206–207 microphone 219 modem 217
PostScript file, transferring to installing programs modem 217 power button 5, 88, 90, 92
LaserWriter 172 without 83 power button 5, 88, 90, 92 Power Saver feature 101, 105
PostScript fonts, downloading interrupt button 89 RAM disk 93, 105, 108 RAM disk 93, 105, 108
168–169 low-power messages 94 recording sound 143–144 recording sound 143–144
PostScript Log, creating 172 modem 217 reset button 89, 90 reset button 89, 90
power adapter reset button 89 SCSI disk mode warning 212 SCSI disk mode warning 212
conserving power with 101 RAM disk 93, 105, 108 storing 224–225 storing 224–225
for external recharger 96 SCSI disk mode 90, 212–216 32-bit addressing 156 32-bit addressing 156
hard disk sleep and 104 sound output 220 turning off 92 turning off 92
recharging battery with 8, storage switch 88, 225–226 turning on 5, 88 turning on 5, 88
88, 95 storing 93, 224–226 virtual memory 101, 154–155 virtual memory 101, 154–155
short-term storage and 224 turning off 92 power button
StyleWriter printer and 218 turning on 5, 88 restarting the computer with
system sleep and 103 90
travel tips 223, 224 shut down warning 92
turning on the computer with
5, 88
INDEX

Index 273
power problems printer (continued) programs 23 Q
low battery 8, 88, 94 outline vs. bitmap fonts adding to Apple menu 125,
in SCSI disk mode 216 166–167 134 question mark disk icon 79, 113
Power Saver 105 out of paper 165 aliases for 64–65, 124–125 question mark menu icon 70–71
conserving power with 101 PrintMonitor and 165 application vs. system 42 Quit command 53
power states 4, 87 restarting 171 automatic startup for 134 quitting a program 43, 44, 53
power use of selecting Page Setup options changing memory use of 86 quitting SCSI disk mode 216
ADB devices 101, 218 for 160 disconnecting links to 201 quitting work (turning computer
disks vs. RAM disks 105 removing fonts from 168 installing 29, 34–36, 83–84 off ) 7, 91–93
microprocessor 105 troubleshooting 164, 262 linking 200–203
modem 101, 217 updating printer software on making active 40–42
screen brightness 101 networked computers multiple 85–86 R
SCSI disk mode 216 161–162 opening 38, 46 RAM. See random-access
virtual memory 154 printer port 218 Power Saver and 105 memory
pressing 11 printing 162–164 RAM disks and 106 RAM disk 105–106
Print command 162–163 in background 159, 164–165 system rest and 102 creating 106
printer color or gray-scale 163 quitting 43, 44, 53 conserving power with 101,
choosing 157–159 desktop contents 163 sharing caution 184 105
connecting 218 fonts for 166–167 switching among 40–42, 85 erasing 107
downloading fonts to LaserWriter start page 171 troubleshooting 83 memory recommendations
168–169 on network 159, 161–162 types of 43 for 105, 108
installing printer software on Page Setup options for 160 protecting disk contents 32, permanence of 105
79–82, 158, 159 troubleshooting 158, 159, 114–115 reset button and 90
installing fonts on 167 164, 262 Put Away command 31, 116, resizing or removing 107
LaserWriter Font Utility and window contents 163 178 restarting and 89, 90
170 PrintMonitor 164–165 restoring after storage
ProDOS format. See Apple II 225–226
ProDOS format shutting down and 93
using as a startup disk 108,
113

274 Index
random-access memory (RAM). registered user 176, 196 replacing main battery 98 SCSI (Small Computer Systems
See also RAM disk access privileges of 196, 197 reset button 89, 90 Interface) 208
adding 205 changing your password as Restart command 89 SCSI chain 208. See also SCSI
backup batteries and 99 181 restarting the computer 89–90 disk mode
checking use of 86, 152 connecting to a shared disk solving a problem by 227 configurations for 211
disk cache and 153 as 177–178 Return key 229 length of 211
preserved in sleep 103 creating a folder as 180 run time, maximizing 101 setting ID numbers for 118,
preserved under low-power denying access to 189 208–209
conditions 94 disconnecting 193 termination, rules for 210
management of 152–156 exclusive access for 188 S SCSI devices 208. See also SCSI
recommended for RAM disk linking programs as 201 disk mode
safety instructions 221–223
use 105, 108 linking programs with 203 connecting 210, 211
Save As command 60–61
restoring after storage naming 185 installing software for 208
Save command 39–40, 49
225–226 removing 190 power use and 101
Save As command vs. 61
programs’ use of 86 setting access privileges for setting ID numbers for 118,
saving your work 39–40, 49
32-bit memory and 156 197 208–209
as different version 60–61
virtual memory and 154–155 setting password for 186 terminators for 210
in a directory 123
rebuilding the desktop 226 sharing your files with 182 troubleshooting 260–261
scalable fonts. See outline fonts
recharging the battery 8, 88, removing SCSI disk mode 212
scanning order 113
95–97 battery 98 battery use in 216
screen
recording sound 143–144 dirt 222 configurations for 213
adjusting brightness of 149
registered group 186, 196 extra System Folders 36, 83 connecting your computer in
adjusting contrast of 149
access privileges of 196, 197 floppy disk 31, 116 212–214
cleaning 222
exclusive access for 188 fonts 168 quitting 216
comfort tips 78
linking programs with 203 RAM disk 107 resinstalling system software
magnifying image on
naming 186–187 registered user or group 190 in 90, 215
150–151
removing a user from 190 sounds 143 setting ID numbers for 212
power use of 101
seeing members of 187 System Folder items 135 simplifying connection
troubleshooting 253, 256
setting access privileges for unwanted files 33–34 process 214
scroll arrows 19
197 replacing backup batteries terminators for 213
scroll bars 19
99–100
scroll box 19
INDEX

Index 275
SCSI icon 208 shared disks (continued) sleep 4, 8, 87, 103 sound input port 219
SCSI peripheral interface cable connecting to 177–180 adjusting 103–104 sound output port 220
211, 213 creating new folders on 180 automatic 94, 99, 102 sounds. See also alert sound
SCSI port 208 disconnecting from 116, 178 conserving power with 101 choosing 142
SCSI terminator 210 using files and folders on hard disk sleep 104 installing 143
sealed lead-acid (SLA) batteries 180, 182 low-power and 94 recording 143–144
98, 99, 101. See also shared files. See file sharing network use and 103 removing 143
battery shared folders, access privileges preventing 103, 104 setting volume of 142
searching for files 126–129 for 196–199 putting computer to 7, 91–92 speakers, connecting 220
seeing hidden window contents Sharing Setup control panel, troubleshooting 255 starting up your computer 4–6,
19 using to virtual memory and 104, 154 88–90
seeing hidden windows 85 change your password 195 waking the computer from startup disk 6, 27, 35, 79
selecting an icon 11, 14, 15 identify your computer on 4–5, 6, 8, 88, 103 conserving space on 135
selecting text 47–48 the network 175–176 when to use 7, 91, 101 designating 113
serial port. See modem port, turn file sharing off 191–192 Sleep command 7, 91 installing system software on
printer port turn file sharing on 183 Slow Keys feature 141 79–82
service locations 228 turn program linking on/off Small Computer Systems RAM disk as 108
setting up computer hardware. 202 Interface. See SCSI scanning order for 113
See hardware Shift key 24, 229 software developer support 238 System Folder on 35–36, 135
configuration shortcuts. See keyboard software drivers 134, 208 System 7 and 82
setting up your computer on a shortcuts software licensing agreements troubleshooting 79, 117–118,
network 173–176 Show Balloons command 70 83, 184 253
shared disks 22, 176. See also Shut Down command 7, 92 software, system. See system VM Storage file on 155
file sharing size box 17 software Startup Disk control panel 113
access privileges for 197–198 size of window, changing 17–18 Sound control panel startup disk icon 6, 27
belonging to you 182–184 SLA batteries. See sealed lead- choose a sound 142 Startup Items folder 134
ceasing to share 184, 189, acid batteries record a sound 143–144 stationery, creating 66–68, 130
191–192, 193 remove a sound 143
changing folder ownership set sound volume 142
on 182, 190–191

276 Index
“Stay awake when plugged in” System Folder 23, 79. See also T translators 234–236
checkbox 103, 104, System file Trash 6, 23
154 installing sounds in 143 Tab key 229 emptying 34
Sticky Keys feature 141 on program disk 35–36 TeachText program 38 turning off warning for 152
storage switch 88, 93, 95, on startup disk 79, 82 technical information 238 using 33–34
225–226 putting files in 134–135 technical support 228 to eject a disk 116
storing the computer 93, removing files from 135 templates, creating 130 traveling, tips for 223–224
224–226 removing sounds from 143 text troubleshooting 226–227,
battery charge and 94, 223 VM Storage file in 155 changing 46–49, 50–52 253–263
StyleWriter printer, power system rest 102 deleting 51–52 aliases 124
adapter caution 218 system sleep 4, 8, 87, 103 inserting 47 Apple menu items 125
support services 228 adjusting 103 moving 50–51 application programs 83, 259
System 7 automatic 94, 99, 102 replacing 47–48 battery 255
Balloon Help and 70–71 conserving power with 101 selecting 47, 52 blinking icons 79, 256
communications products low-power and 94 typing 39 computer stops working 8,
and 204 network use and 103 text translation 234 253
hard disk requirement for 82 preventing 103 3.5-inch disks. See floppy disks damage to computer 227
networked computers and putting computer to 7, 91–92 32-bit addressing 156 file sharing 175, 185, 263
161 waking from 4–5, 6, 8, 88, time, setting 137–138 floppy disk drives 116, 257,
system crash, restarting after 103 title bar 17, 20 258
89–90 when to use 7, 91, 101 trackball 4, 10 floppy disks 115, 116,
system error, restarting after 89 system software 43, 79 adjusting 139 118–119, 257, 258
System file. See also System custom installation 81–82 buttons 4, 10 gaining access to your
Folder fonts 167–168 choosing a command computer over a
installing fonts in 166, 167 reinstalling in SCSI disk mode with 14 network 195, 263
listing fonts in 170 215 cleaning 254 hard disks 117–120, 257
removing fonts from 168 sounds 143 clicking with 11 lost windows 256
special files 134–135 dragging with 12
standard installation 80 pointing with 10
troubleshooting 254, 257 pressing with 11
turning computer off with 7
using 10–14
comfort tips 13, 78
INDEX

Index 277
troubleshooting (continued) U V windows (continued)
memory 152, 156, 260 hiding and showing 85
modems 261 unlocking a disk 32, 114 variable-size fonts. See outline making active 16–17
network 175, 185, 263 unlocking a file 114 fonts moving 20–21
odd behavior 254 untitled window 38, 39 vertical scroll bar 19 printing contents of 163
power problems 255 upgrades, memory 205 viewing hidden window rearranging items in 132
printers 164, 262 user groups, Macintosh, locating contents 19 straightening items in 121
printing 158, 159, 164, 262 237 viewing hidden windows 85 title bar of 17
screen 253, 256 user name 185, 186 View menu 132 troubleshooting 256
SCSI devices 260–261 user, registered. See registered Views control panel, using to untitled 38, 39
sleep 255 user change the way Finder viewing contents of 16–19,
starting up 79, 89–90, Users & Groups control panel, windows appear 147 132
117–118, 253 using to virtual memory 154–155 word wrap 39
system crash 89–90, 253 assign a password 186 power use and 101
system software 254, 257 deny file sharing access 189 viruses 84, 254
32-bit addressing 156 gain access to your computer VM Storage file 155 Z
viruses 84, 254 over a network
194–195 zones, selecting 159, 177
TrueType fonts 166
name a registered group W, X, Y zoom box 17, 18
downloading 168–169
installing 167 186–187
waking the computer 4–6, 8, 88
turning computer off 7, 91–93 name a registered user 185
warranty service 228
turning computer on 4–6, 88 name users for program
window 15, 16, 23
and connecting automatically linking 203
active 15
to a shared disk remove a registered group
changing appearance of 147
179–180 190
changing name of 58–59
turning file sharing off 191–192 remove a registered user
changing size of 17–18
turning file sharing on 183 from a group 190
closing 20
user support groups 237
finding 256

278 Index
Apple Computer, Inc.
20525 Mariani Avenue
Cupertino, California 95014-6299
(408) 996-1010 030-1677-C
TLX 171-576 Printed in U.S.A.