Mother of Mercy Academy  Purok 6 Pob.

Barobo, Surigao del Sur

0907 699 0817
Barobo, Surigao del Sur @ moma.barobosds@gmail.com

Name: ___________________________________________ Date: _____________________

Grade & Strand: ___________________________________

EMPOWERMENT TECHNOLOGIES
WEEK 7 - 8
Self-Learning Module
Unit 1: Lesson 4 and 5

Subject Description:
This module contains information about: the massive world of information and Communication Technology
(ICT) has continued to shape the world including the Philippines. This allows to discover the world of ICT in general
and also helps improve skills in various applications. It also creates several real-life scenarios where we can use
these applications and resources properly.

Learning Competency (MELC):

 Uses common productivity tools effectively by maximizing advanced application techniques.
 Creates an original or derivative ICT content to effectively communicate or present data or information
related to specific professional tracks.

Topic Title: Advanced Word Processing Skills

Objectives:
At the end of this module, the students should be able to:
1. use some advanced capabilities of Microsoft Word commonly used to increase productivity and
efficiency;
2. effectively use these features to help improve the productivity of an organization through maximizing
the potential of Microsoft Word;
3. create form letters or documents for distribution to various recipients;
4. create labels and envelopes for distribution; and
5. create media-rich documents for printing or publishing

Activity 1: Pre- Test - Multiple Choice

Directions: Circle the letter that corresponds to the correct answer.

1. What feature of Microsoft Word allows you to efficiently create documents that have the same general content
but may have different recipients or purpose?
a. mail merge c. send merge
b. print merge d. view merge
2. Which of the following is not a component of the mail merge?
a. address c. form document
b. file name d. data file
3. What are the steps in creating a simple mail merge?
a. Create form document; preview; insert place holders; print
b. Preview; insert place holders; create form document; print
c. Create main document; create data source; insert place holders; preview
d. Create data source; insert place holders; preview; print
4. Where can you find the Start Mail Merge button?
a. file tab c. references tab
b. mailings tab d. home tab
5. What tells Microsoft Word exactly where to place the information coming from the data file to the main
document?
a. data source c. place holder
b. insertion line d. insertion tag
6. What types of document can you create using mail merge?
a. envelopes c. posters
b. letters d. labels
7. What button allows you to see the result of your mail merge even before you print or send it out?
a. preview results b. insert merge field

1| MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
 c. address block d. greeting line
8. What file contains the information you need to merge with your main document?
a. address block c. data file
b. contact list d. directory
9. What essential component of mail merge is required from users when generating labels?
a. data file c. placeholder
b. form document d. merge field
10. What image compression/file type is capable of displaying simple animation?
a. .bmp c. .jpg
b. .gif d. .png
11. Among the text wrap options, which one allows you to place an image or external material in line with the text,
treating the image just like how a text is treated?
a. in line with text c. through
b. square d. tight
12. Which image compression type allows you to display images in full color just like in digital pictures?
a. .bmp c. .jpg
b. .gif d. .tiff
13. Under what ribbon group does “Insert > Smart Art” fall?
a. apps c. media
b. illustrations d. pages
14. When inserting charts on your document, what Microsoft Office application pops up to allow you to enter and
manage the parameters of your chart?
a. Access c. Note
b. Excel d. Word
15. What external material allows you to insert organizational or structural templates like organizational charts and
flow charts on your document?
a. chart c. screenshot
b. pictures d. smart art

--------------------------------------------------
Discussion:
In the professional world, sending out information to convey important information is vital. Because of ICT,
things are now sent much faster than the traditional newsletters or postal mail. You can now use the Internet to send
out information you need to share. What if we could still do things much faster – an automated way of creating and
sending uniform letters with different recipients? Would that not be more convenient?

Mail Merge and Label Generation

Mail Merge
One of the important reasons in using the computers per se is its ability to do recurring tasks automatically.
But this ability has to be honed by leaning the characteristics and features of the software you use with your
computer. After all, no matter how good or advance your computer and software may be, it can only be as good as
the person using it.
In this particular part of our lesson, we will learn one of the most powerful and commonly used features of
Microsoft Word called “Mail Merge.” As the name suggests, this feature allows you to create documents and combine
or merge them with another document or data file. It is commonly used when sending out advertising materials to
various recipients.
Mail merging basically requires two components: the document that contains the message and the
document or file that generally contains the list of names and addresses. When two documents are combined
(merge) during mail merging, feed your printer with enough letter until all mailers are printed out. Each document
included the individual names and addresses you need to send it to.

Let us assume this is the mailer that you would want to send.

2| MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
Two Components of Mail Merge

1. Form Document
Our sample letter above is what we call a form document – the first component of our mail merged
document. It is generally the document that contains the main body of the message we want to convey or
send. The main body of the message is the part of the form document that remains the same no matter
whom you send it to from among your list.
Included in the form document is what we call place holders, also referred to as data fields or
merge fields. This marks the position on your form document where individual or information will be inserted.
From the sample document above, the place holders are denoted or marked by the text with double-headed
arrows (<< >>) on each side and with grey background.

2. List or Data File

The second component of our mail merge. This is where the individual information or data that
needs to be plugged in (merged) to the form document is placed and maintained.

Label Generation
The same process as a standard form that it has already pre-formatted. Simply put, it creates a blank form
document that simulates either a blank label or envelope of pre-defined size and will use the data file that you
selected to print the information, typically individual addresses. So even in generating labels, the two essential
components of creating a merged document are present: the form document and the data file. Only in this case, you
did not have to type or create form document yourself because it was already created and pre-formatted in Microsoft
Word. All you need to do is select the correct or appropriate size of the label or envelope and select the data file that
contains the addresses (data) to be printed. You can also preview your merged labels before printing if you want to.

Steps in Creating a Simple Mail Merge

1. Open Microsoft Word and start a new blank document. You can use keyboard shortcut Ctrl+N after Microsoft
Word has been loaded or opened.
2. On the Mailings tab, from the Start Mail Merge group, choose Start Mail Merge > Letters.

3| MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
 Type the letter below. You will be typing in only the common parts of the letter. The text that does not
change for each copy you print.

3. Save your letter and name it “Sample Letter.”

4. Insert the fields you need in the letter (Name, Company, Address Line 1, Address Line 2, Address Line 3, and
Title). You may want to make special markings on these fields as you are typing it. Most common marking you
can do is by typing it in capital letters or ALL CAPS so you can easily identify them later.

5. Save the main document once more. You can use Ctrl+S to quickly do this step.
6. On the Mailings tab in the Start Mail Merge group, choose Select Recipients > Type a New List.

4| MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
7. Click the Customize Columns button on the dialog box for the New Address List.

8. Select a field that you do not need then click the Delete button. A confirmation dialog box appears.

9. Click Yes in the confirmation dialog box. The dialog box closes, and the unnecessary field disappears.
10. Repeat steps 8 and 9 for each field you do not need. After removing the excess fields, the next step is to add the
fields you need.
11. To add a field that you need in your document, click Add button.
12. Type the field name on the prompt inside a small Add Field dialog box and click the OK button.

5| MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
13. Repeat steps 11 and 12 for each new field you need in your main document.
14. Click OK button on the Customize Address List dialog box to confirm your changes.
15. The New Address List dialog box will appear again ready for you to type in your data.
16. Type the individual data from your list corresponding to Name, Company, Address Line 1, Address Line 2,
Address Line 3, and Title.

17. Press the Tab key each time to enter the next field.
18. To add a new record, press the Tab key after inputting the last field.
19. Repeat steps 16 through 18 until you enter all the records you want.
Once you are done typing your data, click the OK button on the Add New List dialog box to save your data. A
special Save Address List dialog box pops up allowing you to save the recipient list.
20. Type a name for the address list. Name it “Client List.”
21. Click the Save button. You should be back on your main document soon after.
22. Select a field placeholder (ALL CAPS) in the main document.
23. Click the Insert Merge Field command button.

24. Choose the proper field to insert into your text. For example, if you are replacing the text name in your document
with a name field, choose the Name Field from the Insert Merge Field menu. The field is inserted into your
document and replaces the ALL CAPS text.

25. Continue adding fields until the document is complete. Repeat steps 22 through 24 as necessary to stick all
fields into your document.

6| MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
26. Save the main document.
27. Choose Finish & Merge to edit, print, or send your merged documents through email.

28. Or you may want to choose Preview Results to check your work before you send it.
29. You should get a merged document close to this one:

If you decide to print the document, the Merge to Printer dialog box appears, from which you can choose
records to print. Choose All to print your entire document. Alternatively, you can specify which records to print.
Click OK. The traditional Print dialog box appears. Click the OK button again to print your documents.

30. Save and close your document.

Integrating Images and External Materials.

Integrating or inserting pictures in your document is fun and it improves the impression of your document. A
common use of inserting a picture on a document is when you are creating your resume. Through seemingly
simple to do, your knowledge on the different kinds of materials that you can insert or integrate in a Word
document and its characteristics can help you create a more efficient, richer document not only in content but
also in physical form. A better understanding of the physical form of your document as well as the different
materials you integrate in it would allow you to be more efficient and versatile in using Microsoft Word.

7| MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
 Let us consider the interesting aspects of inserting or integrating images and other external materials which
categorized as an advanced feature.

Kinds of Materials

These are various kinds of materials Microsoft Word is capable of integrating to make your documents
richer, more impressive, and more informative.

The screenshot above shows the kinds of materials that can be integrated or inserted in your Microsoft Word
document.
1. Pictures – Generally, these are electronic or digital pictures or photographs you have saved in any local storage
device. There are three commonly used types of picture files. You can identify them by the extension on their file
names.
Support
Supports Supports
Name File Extension Use Number of
Transparency Animation
Colors
Joint Photographic
Real-life
Experts Group Supports up to
photographs,
.jpeg 16.7 million No No
high
Pronounced as “jay- colors
compression
peg”
Graphics Interchange
Computer- It can only
Format
.gif generated support up to 256 Yes Yes
graphics colors
Pronounced as “gif”
Portable Network
It can support up
Graphics Screenshots,
.png to 16 million Yes No
high compatibility
colors
Pronounced as “ping”
1. In Line with Text – this is the default setting for images that are inserted or integrated in your document. It treats
your image like text with the bottom side totally aligned with the text line. This setting is usually used when you

need to place your image at the beginning of a paragraph. When placed between texts in a paragraph or
sentence, it distorts the overall appearance and arrangement of the texts in the paragraph because it will take up
the space it needs vertically, pushing whole lines of texts upward as in the example below.
Example:

8| MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
2. Square – This setting allows the image you inserted to be placed anywhere within the paragraph with the text
going around the image in a square pattern like a frame.
Example:

3. Tight – This is almost the same as the Square setting, but here the text “hugs” or conforms to the general shape
of the image. This allows you to get a more creative effect on your document. This setting can mostly be
achieved if you are using an image that supports transparency like a .GIF or .PNG file.
Example:

4. Through – This setting allows the text on your document to flow even tighter, taking the contours and shape of
the image. Again, this can be best used with a .GIF or .PNG type of image.
Example:

5. Top and Bottom – This setting pushes the texts away vertically to the top and/ or the bottom of the image so that
the image occupies a whole text line on its own as in example.
Example

6. Behind Text – This allows your image to be dragged and placed anywhere on your document but with all the
texts floating in front of it. It effectively makes your image look like a background.
Example:

7. In Front of Text – This setting allows your image to be placed right on top of the text as if your image was
dropped right on it.
Example:

Activity 2. Integrating Images and External Materials

9| MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
Scenario: You were tasked to create and send out an informative campaign letter to the sponsors of an
environmental advocacy foundation. The letter contains images related to a solar campaign and charts that will show
the progress of the movement.

In this activity, we will use the document below as our guide to the resulting document we want to come with.

Download the following files through this link: bit.ly/33olnSy and save them on your Desktop.
(note: change the name Joe Green with your full name)

The steps that we are going to perform focus mainly on inserting images to a Word document.
1. Open the Letter sample.docx from your Desktop
2. Place your insertion point or cursor to where you want the image or picture to appear. Just right at the very
beginning of the first paragraph will do.
3. Go to the Illustrations group under the Insert tab on the ribbon or menu.
4. Click on Picture > Insert Picture from file.
5. The Insert Picture dialog box will pop up almost similar to your file explorer window. Navigate to your Desktop
and click on the solar2.png picture on your document.

10 | MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
6. Click the Insert button to insert a copy of the solar2.png picture on your document. Your document should look
like this for now:

7. Right-click on the image then click on the Wrap Text sub-menu. On the fly out, click on the Square option.
Remember that this setting will allow text to flow around your image like a rectangular frame.
8. Drag your image to the desired location on the document so that your document should like the one below.

9.
Repeat steps 2 through 6. Only this time, place the insertion point at the very end of the document and insert the

sig1.png image. This is actually the digital signature of our fictional character, Joe Green. Your document should

11 | MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
 now look like this:

10. Again, right-click on the image then click on the Wrap Text sub-menu. This time on the fly out, click on the
Behind Text option. This should allow you to place the signature image arbitrarily along the printed name on the
document, so it would look exactly like a real signature.
11. Now we need to work on the chart. This will require us to work with the wizard to set up the parameters of our
chart. On your document, place your insertion point or cursor on the position where you want the chart to
appear.
12. In the Illustrations group under the Insert tab, click on Chart. This will bring up the Insert Chart dialog box.
13. On the right pane, inside the Insert Chart dialog box, scroll down to the Pie row, and select 3-D Pie.

14. An Excel worksheet will pop up showing the default data that Microsoft Word uses for the chart. Modify the data
on the worksheet so that the heading “Sales” will read “Volume” and the labels 1st to 4th QTR will read “Europe”,
“America”, “Middle East”, and “Asia,” respectively.

15. Drag the chart’s corner handle to suitable size.

16. Click on the chart’s Text Wrap option and select Top and Bottom.

12 | MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
17. Drag the chart to the center of the page in between the second and third paragraph of your document. The
resulting document should now look like our sample document on the right.

Activity 3. Mail Merge and Label Generation (continuation of Activity 2)

1. Create a 10 list. Use the name of your classmates, their addresses and their mobile number.
2. On the Microsoft Word, open your Activity 1 document. Go to Mailings tab and modify your recipient list so that
you have mobile number on the last column.
3. Examine as well how you can quickly add an address block and a generating line through the ribbon.
4. Generate labels using your recipient list.
5. Print one page of your document and submit on the retrieval of your modules.

Activity 4. Answer the following questions. Write your answers on a yellow or intermediate paper.
1. What are some ways you can use to acquire images that can be inserted in a Word document.
2. Describe the steps on how you are able to transfer your pictures to your computer.

Activity 5. Post-Test

I. Multiple Choice. Encircle the letter that corresponds to the correct answer.
1. What feature of Microsoft Word allows you to efficiently create documents that have the same general content
but may have different recipients or purpose?
a. mail merge c. send merge
b. print merge d. view merge

2. Which of the following is not a component of the mail merge?

a. address c. form document
b. file name d. data file

3. What are the steps in creating a simple mail merge?

a. Create form document; preview; insert place holders; print
b. Preview; insert place holders; create form document; print
c. Create main document; create data source; insert place holders; preview

13 | MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
 d. Create data source; insert place holders; preview; print

4. Where can you find the Start Mail Merge button?

a. file tab c. reference tab
b. mailings tab d. home tab

5. What tells Microsoft Word exactly where to place the information coming from the data file to the main
document?
a. data source c. place holder
b. insertion line d. insertion tag

6. What types of document can you create using mail merge?

a. envelopes c. posters
b. letters d. labels

7. What button allows you to see the result of your mail merge even before you print or send it out?
a. preview results c. address block
b. insert merge field d. greeting line

8. What file contains the information you need to merge with your main document?
a. address block c. data file
b. contact list d. directory

9. What essential component of mail merge is required from users when generating labels?
a. data file c. place holder
b. form document d. merge field

10. What image compression/file type is capable of displaying simple animation?

a. .bmp c. .jpg
b. .gif d. .png

11. Among the wrap options, which one allows you to place an image or external material in line with the text,
treating the image just like how a text is treated>
a. in line with text c. through
b. square d. tight

12. Which image compression type allows you to display images in full color just like in digital pictures?
a. .bmp c. .jpg
b. .gif d. .tiff

13. Under what ribbon group does “Insert > Smart Art fall?
a. apps c. media
b. illustrations d. pages

14. When the inserting charts on your document, what Microsoft Office application pops up to allow you to enter and
manage parameters of your chart?
a. Access c. Note
b. Excel d. Word

15. What external material allows you to insert organizational or structural templates like organizational charts and
flow charts on your document?
a. chart
b. pictures
c. screenshot
d. smart art

-----------------------------------------------------------------------------------------------------------------------------------------------------------
Name: _________________________________________________ Date: ___________________________
Grade & Strand: _________________________________________

EMPOWERMENT TECHNOLOGIES

14 | MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com
 Score Sheet for Lesson 3
(To be filled up by your teacher only)
LEVELS
Criteria Novice Apprentice Proficient Distinguished Score
3 6 8 10
1. Activity 1 Score 0 - 3 Score 4 - 7 Score 8 - 11 Score 12 - 15 ____ out of 10
2. Activity 2 Student engaged in Student engaged in Student engaged in
some assignments, but assignments with activity with most work
Student did not
work was not some work representative of best ____ out of 10
produce any work.
representative of best representative of best effort.
effort. effort.
3. Activity 3 Student engaged in Student engaged in Student engaged in
some assignments, but assignments with activity with most work
Student did not
work was not some work representative of best ____ out of 10
produce any work.
representative of best representative of best effort.
effort. effort.
4. Activity 5 Score 0 - 3 Score 4 - 7 Score 8 - 11 Score 12 - 15 ____ out of 10
Overall Submits some of the Submits most of the Presents all items in a Presents thorough, clear
Presentation items in a items. chronological form. and complete items. ____ out of 5
disorganized form.
Prompt Submission Submits late (5-6 Submits late (3-4 days). Submits late (1-2 Submits on time.
____ out of 5
days). days).

Total

(Highest possible
score: 50)

Reference:
Innovative Training Works, Inc. 2016, Empowerment Technologies, First Edition, Rex Bookstore

Things to remember:

“Whether we are based on carbon or on silicon makes no fundamental difference;

we should each be treated with appropriate respect.”
― Arthur C. Clarke, 2010: Odyssey Two

Prepared by: Checked by:

MARILIE L. ESPERA JANESSA WENZ L. URBIZTONDO, RN

Secondary Teacher Secondary Teacher

Reviewed by:
RAE ABNEE C. GARRIDO
SHS Coordinator/Assistant School Principal

15 | MARILIE L. ESPERA
 MOMA - Purok 6 Pob. Barobo, Surigao del Sur
 0939 833 5382
@ esperamarilie@momanian.com