Gr10 Via Afrika Accounting Gr10 Study Guide - LR

Via Afrika
Grade 10 Teacher’s Guide

Accounting
Teachers have a very formative influence on the
lives of learners. We can either impact positively or
negatively on their lives. That’s why I try, at all times,
to respect the dignity of learners and believe in
them on their behalf, even if they don’t believe
in themselves. Grade 10 Study Guide
— Shaun Paulsen, Teacher P.Bean, M.Kleyn, D.P. Ntintili, N.V. Kapela, N. Singh, E. Havenga,
J.M. Magaba, M.M. Ramashala, C.S.F. Trollip, D.K. Flynn
Via Afrika understands, values and supports your role as a teacher. You have the most important job in education, and we
Via Afrika Accounting

realise that your responsibilities involve far more than just teaching. We have done our utmost to save you time and make
your life easier, and we are very proud to be able to help you teach this subject successfully. Here are just some of the things
we have done to assist you in this brand-new course:
1. The series was written to be aligned with CAPS. See page 4 to see how CAPS requirements are met.
2. A possible work schedule has been included. See page 9 to see how much time this could save you.
3. Each topic starts with an overview of what is taught, and the resources you need. See page 19 to find out how this will
help with your planning.
4. There is advice on pace-setting to assist you in completing all the work for the year on time. Page 20 shows you how this
is done.
5. Advice on how to introduce concepts and scaffold learning is given for every topic. See page 25 for an example.
6. All the answers have been given to save you time doing the exercises yourself. See page 20 onwards for examples.
7. Also included are a full-colour poster and a CD filled with resources to assist you in your teaching and assessment. See
the inside front cover.
The accompanying Learner’s Book is written in accessible language and contains all the content your learners need to master.
The exciting design and layout will keep their interest and make teaching a pleasure for you.
We would love to hear your feedback. Why not tell us how it’s going by emailing us at accounting@viaafrika.com?
Alternatively, visit our teacher forum at www.viaafrika.com.
Language: English
www.viaafrika.com
Study Guide
Via Afrika Accounting
Grade 10
Our Teachers. Our Future.

S tu d y G u i d e
Accounting
Grade 10
Via Afrika Publishers » Accounting Grade 10

Contents
General Introduction ............................................................................................ 1

Introduction to Subject ........................................................................................ 1
Term 1
Topic 1 Informal or indigenous bookkeeping systems ......................................... 12

Overview ........................................................................................................... 12
1 Concepts and management of resources ......................................................... 12
2 Determining prices ......................................................................................... 17
Topic 2 Ethics ................................................................................................... 19

Overview ........................................................................................................... 19
1 Code of Ethics ................................................................................................ 19
2 Basic principles of ethics................................................................................ 19
Topic 3 Accounting principles ........................................................................... 24

Overview .......................................................................................................... 24
1 Accounting policy .......................................................................................... 24
2 Definition and explanation of GAAP principles ................................................ 26
Topic 4 Internal control .................................................................................... 29

Overview .......................................................................................................... 29
1 Definition and explanation of internal control ................................................. 29
2 Internal control processes ............................................................................. 30
Topic 5 Financial accounting of a sole trader ...................................................... 35

Overview ........................................................................................................... 35
1 Definitions and explanations of concepts ........................................................ 35
2 Bookkeeping of a sole trader ......................................................................... 42
3 Accounting equation .................................................................................... 113

Term 2
Topic 1 Value added tax................................................................................... 133

Overview ......................................................................................................... 133
1 Introducing Value-added tax ......................................................................... 133
2 Basic VAT concepts ...................................................................................... 134
Topic 2 Salaries and wages journal .................................................................. 138

Overview ......................................................................................................... 138
1 Glossary ...................................................................................................... 138
2 Salaries ....................................................................................................... 139
3 Wages ......................................................................................................... 141
4 Deductions .................................................................................................. 142
5 Summary and analysis ................................................................................. 155
Topic 3 Financial accounting of a sole trader- year-end adjustments .................. 157

Overview ......................................................................................................... 157
1 Closing transfers .......................................................................................... 157
2 Year – end adjustments ................................................................................ 160
Term 3
Topic 1 Financial accounting of a sole trader- preparation of financial statements

....................................................................................................................... 186
Overview ......................................................................................................... 186
1 Introduction to Financial statements ............................................................. 186
2 Format of Financial statements ..................................................................... 187
Topic 2 Financial accounting of a sole trader- analysis and interpretation of

financial statements ........................................................................................ 199
Overview ......................................................................................................... 199
1 Introduction to concepts. .............................................................................. 199
2 Ratios......................................................................................................... 200
Topic 3 Cost accounting .................................................................................. 212

Overview ......................................................................................................... 212
1 Introduction to cost accounting concepts....................................................... 212

Term 4
Topic 1 Budgeting .......................................................................................... 217

Overview ......................................................................................................... 217
1 Introduction to budgeting ............................................................................. 217
2 Budgeting concepts ..................................................................................... 218
3 Cash budget ................................................................................................ 219
Topic 2 Revision.............................................................................................. 227

1 Exam papers (June) ....................................................................................... 227
2 Exam papers (November) ...............................................................................239
Answers to questions ....................................................................................... 257

Answers to exam papers .................................................................................. 314

Introduction to Accounting
Dear Learner
Welcome to Grade 10. On behalf of Via Africa we hope you are going to enjoy the
journey with us. You will use some of the basic knowledge that you acquired in the
senior phase. Our study guide will continue to guide you through your studies step-by-
step. As you build your knowledge and develop the necessary skills, you will grow in
confidence and find it easy to analyse and interpret the Accounting information.
This study guide is filled with lots of different features and offers you many
opportunities to practice what you learn. You will also see that throughout the manual
you are encouraged to analyse, interpret and reflect on various aspects of Accounting.
The critical outcomes – such as to communicate effectively, to make the right decisions
and to behave as a responsible citizen – are woven into the many different activities and
assessment opportunities.
Study skills for grade 10 learners
You constantly need to remind yourself that every exam you complete successfully
takes you a step closer to entering your career of your choice. Good study skills are very
important and will assist you in doing well at school.
1 What can I do to improve my concentration?

In class
 Go sit at the place in the class where you concentrate best. Stay away from the
windows and friends.
 Make notes while the teacher teaches the class (especially with new concepts),
do the example with the teacher and work out the calculations with the teacher
while he/she is explaining. This will force you to concentrate, you won’t get
bored so easily and you will remember the work much better.
 Get actively involved in the lesson. Ask questions if you don’t understand.
 Listen critically what the teacher says.
 Think: “Do I understand what the teacher is saying?”
 Ask yourself the following: “Can it be true?”
 ‘What does he/she mean?”
 “Is that the only solution?”
Via Afrika Publishers » Accounting Grade 10 1

 If the teacher gives you homework, start doing it so you can ask questions if you
don’t understand.
 Make sure what you have to do for homework.
At home
 Work through the example that the teacher did with you in the class.
 Read through your homework to see what is expected from you to do.
 Do your homework. Write down if there are concepts or part of the work that you
don’t understand that you can ask the teacher to help you with. Don’t give up.
 Phone a friend who understands the work if you don’t understand something
(not to chat, but to help you).
2 Studying at home to prepare for a test or exam

Create a study environment
 Find a quiet place for studying.
 Tool-up the environment with all study needs.
 Create a work atmosphere – avoid relaxing while working.
When to study
 Best when there are the least competing activities in progress.
 Best when rest periods are provided.
 Stop studying when fatigue or lack of concentration occurs.
How to study and concentrate

 Set study goals before you begin for each period of study (number of pages,
number of activities, etc.).
 Build a variety of subjects and interest into your study programme to remove
boredom.
 Plan the length of your study period by the amount of material you have decided
to cover, not by the clock (often the clock is one of the most serious distracters).
 Don’t try to mix work and play.

3 Accounting study tips
General tips
 It is important that you do your homework every day – don’t copy.
 See every exercise as part of your preparation for the test/exam.
 Do your homework in pen and mark in pencil. After marking the exercise in
class, always check your errors. Why did you make the mistake? If you do not
understand, ask the teacher to help you.
 Know all the formats! You can’t do any exercise if you do not know the formats.
 Internal control (auditing) and ethics must be integrated with all the topics.
Know the theory and how to apply it to all the topics.
 Know all the formulas and ratios. Write them on a paper and stick it next to the
mirror. Learn a few every day so when the test/exam comes, you will know your
formulas and ratios. Know how to apply and interpret the ratios.
 In a calculation in accounting, always start at 100% - you either have to subtract
or add.
 In the Financial Statements, if a transaction is recorded during the financial
year, work from the end of the financial year. If a transaction is not recorded,
work from the beginning of the year.
 Always work from the known to the unknown.
How do you prepare for a test or exam?

 Drink lots of water while you study. Water provides oxygen for your brain,
making it more receptive to concentrate and memorise information.
 Always get a good night’s sleep before an exam – 8 hours of sleep.
 Do not start the day before you write the test/exam. You need to go back to your
teacher to ask questions. You can also ask a friend to help you.
 Go back to all the exercises that you have done on a specific topic. Work through
the mistakes you have made (pencil corrections). Make sure that you do not
make the same mistake again.
 Choose an exercise or question from a previous year’s paper and work through
the exercise/question. If you are not yet confident that you understand the work,
do more exercises. If you are confident with a topic, go to the next topic (don’t
waste time if you understand something).

When you write an exam
 Have a good breakfast before you go to school.
 Don’t let anybody ask you questions about the work just before you are going to
write – it might confuse you! Talk to your friends about general things.
 Stick to the time limits for each question.
 Read each question carefully. Just do what is expected – if not, you are wasting
time!
Hold on to your dreams/ ambitions/ hopes for the future: Picture yourself in a
successful position- but realise that this will never happen if you do not put in the
required effort and achieve the best possible marks.
 Dates are very important.
 Start a topic you feel confident with – you don’t have to start with question 1.
 Apply your knowledge – the format of the question may be different to what
you’ve been taught.
 Show all your calculations.
 REMEMBER YOUR CALCULATOR!
4 Accounting examination concepts

Concept Explanation
Analyse Identify parts/elements of a concept + describe one by one.
Calculate Find the exact, correct answer.
Comment on To make a written remark; especially giving an opinion.
Compare Point out similarities AND differences between ideas/points of view.
Complete Add missing information on the Answer sheet.
Contra Opposite account in the General Ledger.
account
Determine To find the value/answer to certain givens. Generally by calculation.
Define Give precise meaning of/word for word.
Demonstrate Prove your understanding by giving examples/applied to real life
situations.
Discuss Comment on something in your own words (often debating two view
points).
Evaluate Judge something/express an opinion, using certain criteria.
Example A practical illustration of a concept.
Explain Clarify or give reasons for something, usually in your own words. You

must prove that you understand the content. It may be useful to use
examples or illustrations.
Extracted Taken from
Instalment Amount to be paid every month.
Omissions Some information or an entry has been left out.
Premium Amount to be paid every month.
Reversal A cancellation of the original entry.
Refer to… Look at additional information in some other part when answering.
Reflected Something is shown.
Stale cheque A cheque that is older than six months.
State Give required information without discussing it.
Your own Anything relevant/intelligent, within the limits of universal truths will
opinion be given credit, but always SUBSTANTIATE, fully.
Curriculum and assessment policy statement (CAPS)
The following section is a summary of important information that you need to know
about Accounting. Read it carefully before you prepare for tests/examinations. It will
help you to see if you cover all the topics that you need to know.
Introduction
Accounting encompasses accounting knowledge, skills and values that focus on the
financial accounting, managerial accounting and auditing fields. These fields cover a
broad spectrum of accounting concepts and skills to prepare you for a variety of career
opportunities.

The table below indicates the main topics in the Accounting curriculum.
Weighting of Topic
Curriculum
Financial Accounting Accounting concepts
(weighting 50% to 60%) GAAP principles
Bookkeeping
Accounting equation
Final accounts and financial statements
Salaries and wages
Value-Added Tax
Reconciliations
Managerial Accounting Cost accounting

(weighting 20% to 25%) Budgeting
Managing Resources Indigenous bookkeeping systems
(weighting 20% to 25%) Fixed assets
Inventory
Ethics
Internal control
What does weighting mean?

At the end of the year (final exams), the paper will consist of financial accounting
(between 50% to 60%), managerial accounting (between 20% to 25%) and managing
resources (between 20% to 25%).
Annual teaching plan

To prepare for the final examinations, see that you cover all the topics below.
Term Topic Content

1 Informal and Comparison of the bookkeeping systems of the informal
indigenous and formal sectors:
bookkeeping  Concepts
systems  Management of resources (capital, fixed assets,
stock, etc.)
Process of determining selling prices, cost of sales,
labour costs, income and expenses.

Ethics Explanation of the code of ethics applicable to all parties
in the financial environment:
 Code of ethics
 Basic principles of ethics (leadership, discipline,
transparency, accountability, fairness,
sustainability, responsible management)
Ethics should be integrated with other topics.
GAAP Definition and explanation of Generally Accepted

Accounting Practice (GAAP) principles:
 Historical cost
 Prudence
 Materiality
 Business entity rule
 Going concern
 Matching
Apply to all the relevant topics and link to topic 1 and 2.
Internal control Definition and explanation of what is meant by internal
control.
Identification and explanation of basic internal
processes.
Internal control should be integrated with other topics.
Financial Definition and explanation of accounting concepts up to
accounting of a financial statements: Sole trader, Debit, Credit, Equity,
sole trader Capital, Assets, Liabilities, Ledger, Journal, Loss, Value
Added Tax, Income/Revenue, Expenses, Final accounts,
Financial Statements, Discounts, Accounting cycle,
Financial accounting, Managerial accounting, Perpetual
Inventory System.
Bookkeeping of Accounting cycle based on perpetual inventory system:

a sole trader  Revision of Grade 9 content
 Source documents
 Principles of double entry system
 Journals
- Cash Receipts Journal & Cash Payments Journal
(including loans, fixed deposits, interest income and

interest expense, dishonoured cheques, discount
allowed and discount received)
- Debtors Journal, Creditors Journal, Debtors
Allowances Journal, Creditors Allowances Journal.
- Petty cash journal
- General Journal (including bad debts, cancellations of
discount on dishonoured cheques, interest on
overdue accounts, correction of errors)
- Posting to General, Debtors’ and Creditors’ ledgers
- Trial Balance
- Preparation of debtors’ and creditors’ lists to reconcile
with the debtors’ and creditors’ control accounts
(including correction of errors and omissions)
Accounting Analysis and an indication of the effect of transactions on
equation the accounting equation of a sole trader.
All transactions affecting a sole trader up to financial
statements.
This topic needs to be integrated with all the appropriate
topics throughout the year.
2 Value Added Explanation of the basic concepts of VAT:
Tax (VAT)  Need for VAT
 Purpose of VAT
 Principles of VAT
 Zero-rated items
 VAT exempted items
 VAT-able items
 Current VAT rate
Salaries and Explanation, calculation and recording of salary and/or
Wages Journal wage scales and payments in the journals and post to the
ledger. This can be done manually or on a computerised
spread sheet.
 Normal time
 Overtime
 Deductions
- PAYE
- Pension fund
- Unemployment Insurance Fund

- Medical Aid
- Union membership
 Employer contributions
- Pension Fund
- Unemployment Insurance Fund
- Medical Aid
- Skills Development Levy
Accounting equation
Ethical conduct related to Salaries and Wages, e.g.
contracts, payment in line with responsibilities, role of
unions
Financial Preparation of final accounts of a sole trader taking into
accounting of a account year-end adjustments
sole trader Related concepts
Application of GAAP principles
Accounting equation
Pre-adjustment trial balance
Year-end adjustments:
 Trading stock deficit/surplus
 Consumable stores on hand
 Depreciation (on cost price/straight line method,
on diminishing balance methods)
 Bad debts
 Correction of errors/omissions
 Accrued income (receivable)
 Income received in advance (deferred)
 Expenses prepaid
Accrued expenses (payable)
Post-adjustment trial balance
Closing transfers
Final accounts:
 Trading account
 Profit and Loss account
Post-closing trial balance
Reversal of certain year-end adjustments at beginning of
next financial period, i.e. accruals, income received in
advance and prepayments.

3 Financial Preparation of financial statements of a sole trader taking
accounting of a into account year-end adjustments
sole trader – Related concepts
preparation of Application of GAAP principles
financial Accounting equation
statements Year-end adjustments:
 Trading stock deficit/surplus
 Consumable stores on hand
 Depreciation (on cost price/straight line, on
diminishing balance methods)
 Bad debts
 Correction of errors/omissions
 Accrued income (receivable)
 Income received in advance (deferred)
 Expenses prepaid
 Accrued expenses (payable)
Financial statements and notes:
 Income statement
 Balance sheet
Financial Analysis and interpretation of financial statements and
accounting of a notes:
sole trader –  Gross profit on sales
analysis and  Gross profit on cost of sales
interpretation of  Net profit on sales
financial  Operating expenses on sales
statements
 Operating profit on sales
 Current ratio
 Acid test ratio
 Solvency ratio
 Return on equity
4 Cost accounting Definition and explanation of basic cost concepts:
 Direct labour
 Indirect labour
 Direct materials (raw materials)
 Indirect materials

 Factory overhead costs
 Prime cost
 Variable costs
 Fixed costs
 Work-in-process
Application of principles of internal control
Ethical behaviour related to a manufacturing business
Budgeting Define and explain basic budgeting concepts:
 Cash budget
 Zero base budget
 Capital budget
 Long term budget
 Medium term budget
3 Formal Assessment
The Programme of Assessment for Accounting in Grade 10 consists of seven tasks which
are internally assessed. Of the seven tasks, the six tasks which are completed during the
school year make up 25% of the total mark for Accounting, while the end-of-year
examination is the seventh task and makes up the remaining 75%.
Formal assessment must cater for a range of cognitive levels and abilities of learners as
shown below:
Cognitive levels Activity Percentage of Task
Knowledge and Basic thinking skills (e.g. factual recall, 30%
Comprehension low-level comprehension and low-level
Levels 1 and 2 application)
Application and Moderately high thinking skills (e.g. 40%
Analysis more advanced application,
Levels 3 and 4 interpretation and low-level analysis)
Synthesis and Higher-order thinking skills (e.g. 30%
Evaluation advanced analytical skills, evaluation
Levels 5 and 6 and creative problem-solving)
Important:
What does the above mentioned table mean for you?
Let us take the final examination at the end of the year. In each question all the levels
must be catered for. These levels are not for the paper as a whole, but apply to each

question.

Term 1 Topic 1
Informal or Indigenous Bookkeeping
Overview
Topic 1 Page 12 Indigenous Bookkeeping systems

1 Page 12 Concepts and management of resources
2 Page 17 Determining prices
Overview – Indigenous bookkeeping
1 Concepts and management of resources
1.1 Informal accounting

If you walk in the street of a city or in a township you will see a lot of people selling
goods or rendering a service. You will see people who sell vegetables, sweets, chips,
cutting hair, have a Telkom line were people can phone, selling second-hand clothes,
etc.
The capital used by these people is limited. They normally start with money that they
put in the business for the first day and use the money that they receive for that day to
buy stock for the next day. Their only labour costs will be that they sell enough goods to
survive. Their aim is not to make a big profit but to survive every day and to have
enough money to buy stock for the next day. All their stock is bought cash and they
normally sell for cash. They keep a low inventory, for example, a person who sells
vegetables buys just enough stock to sell for one day, they don’t have a place to store
their stock and will therefore buy vegetables again the next day. An advantage of this is
that their stock is always fresh and the buyers don’t have to buy a lot of goods but can
buy in small amounts.
This type of business normally has little assets. They will maybe have a table that they
can sell their goods from and do not have many expenses. The selling price can change
often because it depends on the purchase price of the goods and the owner’s decisions.

Term 1 Topic 1
Activity 1
Think of any informal business you would like to start. Use the table below to plan and
manage your business.
Capital needed
Income per day
Expenses per day
Determine the cost

of sales
Determine the
selling price
Labour cost
Fixed assets
needed
Stock kept

Term 1 Topic 1
Bookkeeping
1.2 Formal accounting

Accounting is a form of communication that is used to convey a specific message about
the finances of a business. It is essential that the receiver of this message (the user of
financial information) understands it otherwise the information will have no value.
In our daily lives various things are repetitive in nature (in other words, are always the
same, although the results may be different if we react differently in each case). If we do
not have guidelines to guide our actions, our actions may be inconsistent. People may
perceive us as unreliable.
The same applies to Accounting. Various transactions are repeated every month and
businesses should follow a certain (accounting) policy in order to ensure that all
transactions are consistent. The Accounting policy is a set of decisions about the way a
business deals with the same transactions in order to achieve consistent results. If each
person developed his/her own driving rules, there would be chaos. For this reason,
there are generally accepted rules.
In Accounting we experience the same problem. If each business were recording

financial information in their own way, it would result in chaos in the economic world.
Therefore, a system for the measurement and disclosure of the results of financial
actions (transactions) was developed. This system is the general framework of
accounting concepts, principles, methods and procedures collectively known as GAAP
(Generally Accepted Accounting Practice). This will be discussed in 4 in depth.
The Board for Accounting Practice plays an important role in South Africa by
developing the GAAP principles and setting accounting standards. The setting of
accounting standards is an effort to manage the available accounting practices and to
set uniform and rigid rules applicable to all situations and transactions. This is to
enhance the application of certain standards in financial reporting in order to eliminate
undesirable alternatives.

Term 1 Topic 1
Everyone working in a business uses financial information. We also have to understand

enough financial information and accounting to be able to manage our personal
finances (e.g. to draw up a personal budget). A system of accounting or bookkeeping
helps a business to organise its financial data properly. The accounting system that
businesses use have been developed so that people understand it, no matter what
business they run or where they are in the world.Many activities take place in a formal
accounting environment. Accounting activities are divided into the following three
groups:
Financial accounting Managerial accounting Tools in managing

resources
Financial accounting Managerial accounting Tools in managing
includes the logical, includes concepts such as resources include basic
systematic, and accurate costing and budgeting. It internal controls and
recording of financial puts emphasis on analysis, internal audit processes
transactions as well as the interpretation and and code of ethics. It put
analysis, interpretation communication of financial the emphasis on the
and communication of and managerial information knowledge,
Financial Statements by for decision- making understanding and
understanding the purposes. adherence to ethics in
fundamental concepts pursuit of human dignity,
regarding basic acknowledging human
accounting principles and rights, values and equity,
practices. in financial and
managerial activities.
Activity 2
Compare formal and informal (indigenous) accounting systems under the headings
provided below:
INFORMAL FORMAL
Capital

Term 1 Topic 1
Fixed assets
Inventory
Selling price
Cost of sales
Labour cost
Income
Expenses

Term 1 Topic 1
Credit transactions
Bookkeeping
2 Determining prices
2.1 Selling price and Cost of sales

 Cost price is the price the trader pays for goods bought for the purpose of resale.
 It is the price that the goods sold cost the trader and is known as the cost of
sales.
 In order to make a profit when he sells the goods, the trader has to add an
amount to the cost price. This profit is called the mark-up.
 The cost price plus the mark-up is known as the selling price. Every time an item
is made (manufactured), costs are added to each step in the process.
 The entrepreneur has to adjust the selling price so that he makes profit.
Cost Price (CP) + Mark Up (MU) = Selling Price (SP)

To calculate the cost price when a percentage mark-up is given:
Cost price (CP) is always 100% (for calculation purposes)
Selling price (SP) = Cost price (CP) + Mark-up (MU)
To find the CP:
(CP) 100%
(SP) 100% + MU% × SP amount
To find the SP:
(SP) 100% + MU%
(CP) 100% × CP amount

Term 1 Topic 1
2.2 Labour costs

The cost of labour can be either direct or indirect.
2.2.1 Direct labour

 Labour that is directly involved with the production of the product.
 Example: The cost of the labour for someone who makes the item to be sold.
2.2.2 Indirect labour

 Cost of labour not directly linked to the product produced.
 Example: The cost of labour for someone who is not directly involved with the
making of the product such as the wages for a person who helps to clean up, or
for a person who helps you to sell your beaded jewellery or an accountant.
2.3 Income
 Money that the entrepreneur (owner) earns for the business
 Examples: fee income (for selling services) or sales (for goods that the business
sells).
2.4 Expenses
 Amounts that the entrepreneur has to spend on things like wages, salaries,
telephone, water and electricity, stationery, etc. in order to run the business
successfully.
All the above concepts will be discussed in depth during the course of the year.

Term 1 Topic 2
Ethics
Overview
Topic 2 Page 19 Ethics

1 Page 19 Code of ethics
2 Page 19 Basic principles of ethics
Overview – Ethics
1 Code of Ethics
 A Code of ethics is a statement of norms and beliefs of the business, describing

acceptable behaviour in the work place.
 It makes it possible for every person involved in the business to know and
understand what is considered right and wrong in specific situations.
 Most codes will value honesty, integrity and diversity.
2 Basic principles of ethics
2.1 Ethical conduct

 The word ethics is defined as a set of moral principles of a profession according
to which a person should behave.
 Both employees and employers have a responsibility towards themselves, fellow
colleagues, clients and the profession to act morally and ethically.
 In any profession a set of rules should be laid down so that everyone knows
what is acceptable.
 This ethical code of conduct should be drawn up in such a way that
subordinates don’t feel that rules are applicable only to them.
 Both employees and employers should be involved in setting up a code of
conduct for a business.

Term 1 Topic 2
Ethics
2.2 Leadership
 Leadership is a position or state of being in control of a group of people or an
organisation.
 A leader has to take control and people have to follow.
 Good leadership is visible when the followers obey the leader because they
respect what the leader says and does.
2.3 Discipline
 Employees must work and behave in a controlled way and this involves obeying
specific rules.
 The Code of ethics describes acceptable behaviour in the work place and
consequences for incorrect behaviour.
 Employees who do not follow the Code of ethics will be disciplined.
2.4 Transparency
Transparency means that behaviour must be such that it is clear that you have nothing
to hide.
2.5 Accountability
Being accountable means taking responsibility for what you say and do, and being able
to justify your actions.
2.6 Fairness
Fairness is the quality of being reasonable and just. It means that you judge a situation
objectively and without bias or any preconceived ideas. Customers or clients must feel
that they are treated fairly.
2.7 Sustainability
All businesses need to act in a way that shows respect towards the environment and the
use of resources. Sustainability makes a difference in the long term. Businesses should
not waste resources or damage the environment.

Term 1 Topic 2
Ethics
2.8 Responsible management

Responsible management takes into account three important things, often called the 3
Ps:
People: A responsible manager considers all the stakeholders of the business –
employees, suppliers and customers – and deals with them in an ethical way.
Planet: A responsible manager takes the environment into account and does everything
possible to ensure that the environment is looked after and not destroyed.
Profit: A responsible manager ensures that the business makes the maximum profit, but
only by using ethical practices.
2.9 Integrity
Integrity can be defined as honesty, efficiency, sincerity, honesty towards oneself, the
upholding of values and norms. Success in a business can only be achieved when
employees and clients respect the integrity of the business and the integrity of the
business is reflected in the management and leaders. Why is integrity important for
managers?
It builds confidence – when people know that managers don’t use their position to
enrich themselves through the business, confidence, loyalty and support will grow.
This influences others – the managers conduct influences amongst others the
employees and employers. His/her character determines the character of the business.
It creates high standards – the manager’s integrity will set a positive example for
employees. Remember, people do what people see.
2.10 Confidentiality
Most information in a business should be kept confidential. It is important that
employees should not leak information that is intended only for the business to people
outside the business. For example: the manager has to make decisions about a large
contract that the business might obtain. If this information is disclosed to people
outside the business, a rival business might use the information to obtain the contract.
Employees who are disloyal towards the business will share confidential information
with people who should not have access to it.

Term 1 Topic 2
Ethics
2.11 Objectivity
Objectivity is described as the ability to act in an unbiased way. This means that you
should not be influenced by personal feelings and preferences.
An objective person makes decisions based on true facts and not based on his/her
personal feelings. An objective person will be fair and unbiased in carrying out his/her
duties and will not be influenced by others.
2.12 Professional ability and proper care

When offering professional services, one offers one’s knowledge, skills, experience,
care and diligence. Professional people should not render services for which they are
not qualified unless they can obtain advice and assistance. Professional people should
maintain a high standard of professional knowledge and skills so that a client and
employer have the advantage or qualified professional services in line with the most
recent practical, legal and technical developments.
2.13 Professional conduct

This concern the conduct in the workplace of all the people connected to an enterprise.
At all times a person should conduct himself in such a way that his/her behaviour
doesn’t have a negative influence on the enterprise. An employee must be polite and
show consideration towards all parties with whom he/she has contact in the enterprise.

Term 1 Topic 2
Ethics
2.14 Technical standards

Each employee should have all the relevant technical and professional skills that
his/her position requires. All tasks assigned to employees by their employer should be
carried out with integrity. These should also conform to all the technical and
professional standards that are laid down by the enterprise, the authorities concerned
and applicable legislation.
Important:
 Ethics will be integrated with all the topics and will continuously be assessed as
we advance with the Study Guide.
 When you answer ethics questions, pretend that you are working in the business
and apply the principles you have studied to the workplace.
Activity 1 (Ethics – Matching columns)

Choose a word or term from column B that best suits the definition in column A.
Column A Column B
1 …. can be defined as honesty, efficiency, sincerity, A Accountability
honesty towards oneself, the upholding of values and B Transparent
norms. C Integrity
2 Taking responsibility for what you say and do, and D Objectivity
being able to justify your actions.
3 Behaviour must be such that it is clear that you have
nothing to hide.
4 The ability to act in an unbiased way.

Term 1 Topic 3
Accounting principles (GAAP)
Overview
Topic 3 Page 24 Accounting principles

1 Page 24 Accounting policy
2 Page 26 Definition and explanation of GAAP principles
1 Historical cost
2 Prudence
3 Materiality
4 Business entity rule
5 Going concern
6 Matching
Overview – Accounting principles
1 Accounting policy
In our everyday life we often come across circumstances that are repetitive in nature
(always the same) but may in each instance have different results if we were to act
differently. If we do not have guidelines to indicate how we should act, our actions may
be inconsistent.
If we have guidelines as to how we should act in certain circumstances, we are

determining a policy which will result in consistent actions.
The same applies to accounting. We often find repetitive transactions and consistency
require that a business should determine an accounting policy according to which they
can manage such transactions. Thus, accounting policy is a set of decisions about the
way in which a business will manage the same types of transactions in order to achieve
consistent results.
1.1 Publicising the accounting policy

As the accounting policy represents a business’s decisions on factors that could be
managed in different ways, it is necessary that the business publicises the accounting
policy it will use in its Financial Statements. A business should for example, indicate
how depreciation of Vehicles and Equipment will be calculated.

Term 1 Topic 3
1.2 Generally accepted accounting practice (GAAP)

If each person were to develop his or her own language or grammar rules, it would
cause communication chaos. For this reason we have generally applicable grammar
rules.
Accounting, as a special system of communication, has exactly the same problem. If

each business were to present Financial Statements according to its own theory and
principles, chaos would erupt in the economic and business world.
For this reason a basis has been developed for measuring and presenting the results of
financial events (transactions).
This basis is a general framework and includes accounting concepts, principles,

methods and actions known as Generally Accepted Accounting Practice (GAAP).
From now on we are going to use the abbreviation GAAP.
In RSA the Accounting Standards Board plays an important role in the development of
GAAP by setting certain accounting standards. By setting these standards for certain
events (e.g. presenting tax in the Financial Statements), the objective is to limit the
variety of available accounting practices without striving towards strict uniformity or a
set of rigid rules. The objective of accounting standards is to promote general
application of certain issues in Financial Statements and to eliminate unacceptable
alternatives.
After being approved by the Accounting Standards Board the standards are published
in a series of publications, called accounting standards. After 1994 we became part of
the International Financial Reporting Standards (IFRS). A business will use the IFRS
to prepare their Financial Statements. It is important to note that that GAAP/Accounting
Standards change constantly in order to keep up with changes in the business world.
These statements are issued by the South African Institute of Chartered Accountants
(SAICA). SAICA is a professional body that is responsible for training and developing
the accounting profession.
The following factors affect the way in which the Financial Statements are presented.
You must ensure that you understand these concepts clearly as they will assist you
when you have to draw up the Financial Statements of a sole trader.

Term 1 Topic 3
2 GAAP Principles
2.1 Historical cost

The concept historical a cost means that assets purchased by a business must be
recorded in the books at cost price (purchased price).
Example:
If we bought Land and buildings three years ago at a total cost of R500 000 and entered
it into the books at that price and the asset is re-valued today at R650 000, the amount
that will be entered in the Financial Statements will still be R500 000 (the price that we
originally bought it for).
2.2 Prudence
This is also known as the principle of conservatism. When the accountant is uncertain
about the value of an element or event (assets/liabilities/income/expenses), the
prudence principle must be applied. This means that the accountant who prepares the
Financial Statements should be conservative in their approach to these uncertainties.
The value that has the least influence on the equity of the business must be used.
Example:
If a debtor is in financial difficulty, the accountant may write his account off even
though the business will continue to do everything possible to receive the money the
debtor owes them.
2.3 Materiality
The materiality principle demands that all important (large) transactions and events
should be indicated separately in the Financial Statements, as these may influence
decision-making. Unimportant amounts need not to be indicated separately, but should
be added to other amounts of similar nature or functions.
Here is also another part that is important. The accountant will be conscious of whether
an adjustment entry will be important (material) to the financial results of a business.
An adjusting entry might be omitted if the amount is regarded as insignificant.
Example:
All interest expense items should be shown separate in the Financial Statements as this
will be important (material) to a decision on how to raise additional funds.
Term 1 Topic 3
2.4 Business entity rule

The objective of accounting is to present information about the financial situation of a
specific business or individual. Such a business or individual is known as an entity. The
concept entity refers to a unit that exists independently and can be clearly defined.
The financial affairs of the business must be kept separately from the financial affairs of
the owners. The business must have a separate bank account and in the Financial
Statements of the business no transactions of the personal affairs of the owner will be
showed.
Example:
If the owner inherited R500 000 from his/her grandfather, the money will be deposited
in the owner’s personal bank account and not in the business’s bank account.
2.5 Going concern

The concept going-concern means that an entity (business) will continue to exist for a
certain period and that the Financial Statements of a business are prepared as though
the business will continue to exist for some time.
Example:
Stock, fixed deposit and land and buildings are not valued on the basis of the amount
that would be received for them if they were sold immediately.
2.6 Matching
All transactions or events that take place during a certain financial period must be
recorded in the books during that financial period – irrespectively of when the cash is
received or paid. Income and expenses incurred in order to receive such income, need
to be brought into account during the same period. This implies that expenses incurred
in order to create income, must be ‘matched’ to that income during the present financial
period.
Example:
If a building is rent from somebody and we only paid R55 000 (R5 000 per month) for 11
months, the R5 000 will be match with the R55 000 because it is part of this financial
year. The amount recorded in the Financial Statements will be R60 000.

Term 1 Topic 3
Important:
 These GAAP principles will be integrated with all the topics and will continuously
be assessed as we advance with the Study Guide.
 Make sure you understand all the GAAP principles because they form the base of
all accounting activities.
Activity 1 (Accounting principles – Matching columns)

Choose a word or term from column B that best suits the definition in column A. A word
or term may be chosen more than once.
Column A Column B
1 All transactions or events that take place during a A Going concern
certain financial period must be recorded in the B Historic cost
books during that financial period – irrespectively of C Business entity rule
when the cash is received or paid. D Matching principle
2 An entity (business) will continue to exist for a E Prudence principle
certain period and that the Financial Statements of a F Principle of
business are prepared as though the business will materiality
continue to exist for some time.
3 Assets purchased by a business must be recorded in
the books at cost price (purchased price).
4 The accountant preparing the Financial Statements
should be conservative in their approach to
uncertainties by using the value that has the least
influence on the equity of the business.
5 The financial affairs of the business must be kept
separately from the financial affairs of the owners.
6 All important (large) transactions and events should
be indicated separately in the Financial Statements,
as these may influence decision-making.
7 Bad Debts written off is an example of this principle.
8 Interest expense has to appear separate to a Bank
overdraft account in the Financial Statements.
9 Vehicles recorded at cost price.
10 The owner of the business cannot list his Mercedes
for personal use as a business asset.

Term 1 Topic 4
Internal Control
Overview
Topic 4 Page 29 Internal control

1 Page 29 Definition and explanation of Internal control
2 Page 30 Internal control processes
1 Stock control
2 Control over debtors
3 Control over creditors
4 Control over fixed assets
5 Control over consumable goods
6 Control over cash
Overview – Internal control
1 Definition and explanation: What is internal control?
Internal means it is within itself, in other words, what can the management do within a
business. Control means to have full authority something. Internal control in the
business is what management can do to exercise authority over all activities within the
business so that maximum profit can be obtained.
It is not only the managers/owners responsibility to have control over the business, but
all employees have the responsibility. Everybody in a business must be involved in
putting successful control measures in place.
To apply control, the following processes must be followed:

 Decide on short-term and long-term objectives.
 Gather information about the strong points and the shortcomings of the
business.
 Analyse the strong points and the shortcomings of the business.
 Act against shortcomings.

Term 1 Topic 4
Internal Control
2 Basic internal control processes
In order to maintain these processes, control must be kept over the following:
2.1 Stock control

 The place where goods are stored must be safe from natural disasters (rain,
wind, etc.).
 The goods must be stored in such a way that the risk of burglary is minimised.
 All stock must be insured.
 Stock lists must be kept up-to-date.
 Sufficient stock must be kept, not too much or not too little.
 Documents must be completed for stock purchased.
 Documents must be completed for all stock issued to the sales department.
 Regular stocktaking must be done.
 The sales department must stay in contact with the warehouse to ensure enough
stock is on the shelves.
 The sales department must keep track of how much stock is returned by clients,
to ensure that the packaging used, is the best packaging. If necessary,
alternative packing material must be used.
 It is important that orders placed by clients contain the correct stock and that it
is correctly packaged.
 The purchasing department must look at the time of the year in order to keep the
correct amount of stock. The time of year will have an effect on stock kept. (The
Christmas season would need more stock than at other times of the year).
 If stock is kept too long, a sale may prevent possible losses.
 Separation of duties so that there is only one person involved with each activity.
The more people are involved, the easier it is to point fingers. This prevents theft
of stock by staff members, fraud and corruption.

Term 1 Topic 4
Internal Control
2.2 Control over debtors

 Debtors must be selected carefully. Investigate whether they are creditworthy,
etc.
 A complete record of transactions must be kept.
 Every debtor must have an individual account and the accounts must be kept up
to date.
 Send out regular statements of accounts.
 Give discount to debtors who pay their accounts regularly.
 If a debtor’ account is overdue for a certain period, interest on the account must
be levied.
 Try to limit bad debts.
2.3 Control over creditors

It is important that the purchasing department to look at the following, if and when
they decide on a supplier:
 Can the supplier provide goods on a regular basis?
 Does the supplier give trade discount?
 What is the supplier’s payment period?
 Does the supplier give discount when accounts are paid on time?
All items that are received from a supplier must be accompanied by necessary
documentation. The clerk at the warehouse must do the following:
 See that the goods on the invoice correspond with the items that have been
delivered.
 Check whether any goods are damaged.
 If it happens that problems occur frequently with a supplier, an alternative
supplier must be found.
2.4 Control over fixed assets

Fixed assets are purchased by the business for use in the business. Before any fixed
assets are purchased, the purpose of the purchase must be investigated. Fixed assets
consist of Land and buildings, vehicles and equipment. The internal control over each
asset will be discussed.

Term 1 Topic 4
Internal Control
2.4.1 Land and Buildings

Before the business is started, it must be decided whether the business will buy or rent a
building. This will depend on the type of the business.
The following control must be kept over land and buildings:

 The building must be located in a place where the worth of the building will not
decrease.
 The building must be maintained on a regular basis, so that no big expenses
occur at a later stage.
 The building must be insured against natural disasters.
2.4.2 Vehicles
A proper investigation must be done to see what the needs of the business are and
whether a vehicle will satisfy those needs.
The following control must be kept over vehicles:
 Write the depreciation off on vehicles at a rate and method that is suitable for
the lifespan of the vehicle.
 Vehicles must be maintained.
 Look at technological changes and adapt accordingly.
2.4.3 Equipment
A proper investigation must be done to determine the purpose of the equipment.
The following control must be kept over equipment:
 Look at the lifespan of equipment and determine the method and rate at which
depreciation will be written off.
 There are constant technological changes, e.g. computers. The business must
remain up-to-date.
 Equipment must be maintained.
2.5 Control over consumable goods

Consumable goods consist of stationery, fuel and packing material. Control and
management must be kept over these goods. A responsible person must be appointed to
manage these items. This person’s responsibilities are:
 to keep stock of all items.
 to keep sufficient stock of all items
 to record all purchases and goods issued.

Term 1 Topic 4
Internal Control
2.6 Control over cash

Money is the means of exchange that is used to do business. Money takes on many
forms: notes, coins, credit cards, cheques, etc. All participants must be well informed
and they must know the responsibility that goes with handling money. The following
journals are relevant to cash:
2.6.1 Cash Receipts Journal

The internal control for all cash receipts must make sure that cash being received is
received by a responsible person and recorded in the books as soon as possible. It must
also be deposited in the bank as soon as possible. The following procedures must be
followed:
 a document must be issued for all cash received.
 Cash received must be recorded in the cash receipts journal.
 Cash must be kept in a safe place until it is deposited.
 Monthly bank statements must be checked so that changes in the books can be
made – this is also a measure to see that there was no fraud.
2.6.2 Cash Payments Journal

All cash paid out must be done by cheque (excluding petty cash payments). Usually
when a cheque is issued, two signatures are needed for safety reasons. The following
are procedures that must be followed:
 All cheques that are issued must be kept in a safe place.
 All cheques issued must be entered in the Cash Payments Journal in consecutive
numbers.
 Blank cheques must never be signed.
 At the end of the month, the Cash Payments Journal must be compared with the
bank statement and all necessary corrections done - this is also a measure to see
that there was no fraud.

Term 1 Topic 4
Internal Control
2.6.3 Petty Cash Journal

A responsible person must be appointed to do the petty cash payments. Petty cash
payments are small amounts that are paid. The following procedures must be followed:
 The petty cash must be kept in a locked petty cash box and kept in a safe place.
 Petty cash payments must be recorded in the Petty Cash Journal.
 As far as possible two people has to sign for any petty cash payments.
 As far as possible an external document must be attached to the petty cash
voucher.
Important:
 These internal control measures will be integrated with all the topics and will
continuously be assessed as we advance with the Study Guide.
 Make sure you understand all the internal control measures.
 Don’t try to study all the internal control measures all at once. Study two or three
and make sure that you can apply it before you attempt to study more.
 When you answer questions on internal control measures, try to pretend that you
are working in the business to apply the measures that you have learnt. Think
logically.
Activity 1 (Internal control)
Moses Mngadi has a delivery service business called MM Deliveries. He has five drivers
who deliver orders for businesses to customers. Some drivers also run personal errands
with the business transport. This increases fuel cost and risks of theft and damage for
Moses’ business. Suggest which control measures Moses can put in place to save on
expenses and also reduce risk.

Term 1 Topic 5
Financial accounting of a sole trader
Overview
Topic 5 Page 35 Financial accounting of a sole trader

1 Page 35 Definition and explanation of accounting concepts
2 Page 42 Bookkeeping of a sole trader
1 Journals
2 Ledgers
3 Trial balance
4 Financial statements
3 Page 113 Accounting equation
Overview – Financial accounting of a sole trader
1 Definition and explanation of accounting concepts
1.1 Forms of ownership

When an individual decides to open a business, he/she has to consider the capital
available and the capital needed to choose the form of ownership of the business. Other
factors such as the control over the business as well as liability of the owner and
continuity of the business also need to be considered. Some forms of ownership
include:
 Sole proprietor (trader) – this is a one man business which means that the owner
has full control over the business. One person cannot contribute a lot of capital on
their own. The profit made goes to the owner.
 Partnership – 2 to 20 partners can start a partnership which means that all partners
who are involved have a say in the business. The business can have more capital
because more partners can put their money together to start a partnership. Profit is
shared amongst the partners.
 Companies – People who are the owners of a company buy a part of the company.
This is commonly known as buying shares. Many shareholders make up the owners
of a company. A company can therefore have a lot more capital because so many
people can contribute. Profit is known as dividends and shared amongst the
shareholders.
In grade 10 we are going to concentrate on a sole proprietor. One person brings in all the
money and share all the profits or losses.

Term 1 Topic 5
A person who wants to start a sole proprietor has to choose between a business that
renders a service or a business that sells goods. It all depends on what the main source
of income is. In a service business, the main source of income is fee income or
commission income (for example, doctors, plumbers, garden services, etc.)
A retailing business buys finished products (products that are manufactured and ready
to be sold), adds a profit and sells it to make a profit (for example, a grocery store,
clothing business, etc.)
1.2 Accounting concepts

In 3, we stipulated that accounting has certain rules to follow. In accounting there are
three broad concepts, assets, owners’ equity and liabilities. Before we discuss these
concepts, you have to have clarity on the concepts accounting period, current financial
year, short-term and long-term.
The accounting (financial) period is a period of twelve months. The period does not
have to coincide with a calendar year, but it may. An accounting period can be from the
1 July one year and ends on the 30June the following year. The government financial
year starts on the 1 March and ends on 28 February. A lot of businesses use this period
for tax purposes.
To explain the concepts current financial year, short-term and long-term, we use the
following example. Suppose that the accounting period of a business is from 1 January
2011 to 31 December 2011.
 The current financial year = 1 January 2011 to 31 December 2011.

 Short-term = 1 January 2012 to 31 December 2012. (within a financial year of 12
months)
 Long-term = 1 January 2013 onwards. (longer than a financial year of 12 months)
The concepts Assets, Liabilities and Owners’ equity:

Term 1 Topic 5
1.2.1 Assets
Assets are the possessions of a business. There are two types of assets:
Non-current assets = long term
Current assets = short term
Non-current assets
Non-current assets consist of fixed assets/tangible assets and financial assets.
Fixed assets/Tangible assets
Fixed assets are possessions purchased by the business with the aim of using them for
longer than a year. These assets are permanent in nature and are not purchased for the
purpose of resale. They are also used in the process of generating an income for the
business.
 Land and buildings – factory, store room, house, house, shop, etc.
 Vehicles – motor cycle, motor vehicle, delivery vehicles, etc.
 Equipment – furniture, cash register, computer, shelves, etc.
Important:
Fixed assets are always entered in the books at cost price (purchased price). This is an
important accounting principle. If the business purchased Land and Buildings on 1
March 2008 for R500 000 and the Land and Buildings are re-valued on 1 March 2011 at
R650 000, the original (historical) amount of R500 000 will still be entered in the books.
Installation costs are part of the cost price. Example: If a business purchased computers
for R32 000 and there are installation costs of R5 000 involved, the amount entered in
the Equipment account will be R37 000 (R32 000 + R5 000).
Financial assets
If the business is doing well and there are cash to spare, this money can be invested for
a certain period at a fixed interest rate. This asset is called a fixed deposit or an
investment. The original amount invested at a financial institution will be the financial
asset and the interest earned on the fixed deposit will be an income for the business.

Term 1 Topic 5
Current assets
Current assets are assets that can be converted to cash within one year. These assets are
short-term assets and are temporary in nature.
 Trading stock – goods or merchandise acquired at a specific price and sold at a
specific price after profits have been added. Trading stock is always entered in
the business books at cost price.
 Debtors – when the business sells goods on credit, the debtors are the people who
owe money to the business.
 Bank – the money in the business’s bank account referred to as a favourable/debit
bank balance.
 Cash float – this is cash, in small denominations, kept in the cash register and used
to give change to the customers.
 Petty cash – cash used to make small payments.
1.2.2 Liabilities
Money owed to an enterprise or a financial institution. There are two types of liabilities:
 Non-current liabilities = long term
 Current liabilities = short term
Non-current liabilities
Should the business need money to buy, for example, a vehicle, it may borrow the
money from a financial institution. It usually takes longer than a year to repay this
liability and it would be repaid at a certain interest rate per year. A loan is an example
of a long-term liability. Interest is payable on a loan. The original loan amount is a
liability and the interest on paid on the loan, is an expense.
Current liabilities
These liabilities are usually paid for within one year. The following are examples of
current liabilities:
 Creditors – if the business purchases trading stock on credit, the supplier to which
the money is owed is called a creditor.
 Bank overdraft – should the business experience a cash flow problem, an overdraft
facility is negotiated with the bank. In this instance, the bank is a liability to the
business.

Term 1 Topic 5
1.2.3 Owner’s Equity

Money/capital invested in the business by the owner. This is the owner’s interest in the
business. The owner can increase his capital contribution by depositing cash in the
business, fixed assets or trading stock. Money, fixed assets or trading stock withdrawn
by the owner during the year is called drawings. Drawings decrease the owner’s equity.
The aim of the business is to make a profit. In order to make a profit, the business must
do business or deliver a service in order to generate a certain income. In order to gain
this income, the business should incur certain expenses. The income and expenses will
have an influence on the owner’s equity in the business.
Important:
An important accounting principle is applicable here, namely the business entity

principle. The owner and the business are two separate entities. Thus, the bookkeeping
of the business and that of the owner should be kept strictly separate.
Example:
The owner wants to take out insurance for his wife’s vehicle. He is not allowed to pay
this out of the business funds; he has to pay it out of his personal funds.
Operating expenses
One needs money in order to run a business. Employees should be remunerated.
Necessary services also need to be paid for, e.g. water and electricity and telephone
bills. If the business does not own a building, a building needs to be rented.
Operating expenses consists of:
 Payments for services delivered to the business, such as rent, wages and salaries.
 Consumables used in the business, such as stationery, packing material and fuel.
 Cost of sales – the cost price of goods sold is an expense and decreases the profits
and eventually the equity.
Operating expenses have an influence on the profit of the business. Operating
expenses decreases owner’s equity.

Term 1 Topic 5
Income
There are two ways in which a business can gain income:
 Current income – by delivering a service, e.g. plumbers, doctors, etc.
 Sales – a trader delivers a service by purchasing goods and selling the same goods
at a profit, e.g. a grocery store.
The two ways in which a business can gain an income, will be the main source of
income. There can be other ways that a business can gain income. An example is that
the business can rent out part of the building to a third party. The income gained will be
an operating income.
The takings received from the income influences the business’s profits. Income
increases profits, resulting in an increase of owner’s equity.
Important:
In the discussion about income and expenses we talked about operating income and
operating expenses. What does the word operating mean? “Operating” refers to the
daily transactions that happen in the business.
Example: Expense
The water and electricity used in the business is a daily expense and therefore an
operating expense. But, if the business took out a loan and the interest paid on the loan
is not a daily expense, this expense is not part of the operating expense of the business.
This will be discussed in depth when we do the Financial statements.
Example: Income
If a business renders a service, the income received is a daily income and will be an
operating income. But, if the business invests money on a fixed deposit, the interest
received from the fixed deposit is not part of the daily activities of a business and interest
on fixed deposit is therefore not an operating income. This will be discussed in depth
when we do the Financial statements.

Term 1 Topic 5
Activity 1
Complete the following table. Indicate whether the concept is an income, expense, fixed
asset, financial asset, current asset, non-current liability or current liability.
Nr Concepts Answer
1 Vehicles
2 Capital
3 Cost of sales
4 Packing material
5 Bank overdraft
6 Fixed deposit
7 Drawings
8 Equipment
9 Stationery
10 Loan
11 Favourable bank balance
12 Sales
13 Land and buildings
14 Cash float
15 Debtors’ control
16 Trading stock
17 Interest on fixed deposit
18 Creditors’ control
19 Interest on loan
20 Services rendered
1.3 Accounting equation

The following equation can be deduced from the accounting concepts:
ASSETS = OWNER’S EQUITY + LIABILITIES

OR
OWNER’S EQUITY = ASSETS – LIABILITIES
OR
LIABILITIES = ASSETS – OWNER’S EQUITY

Term 1 Topic 5
Activity 2
Use the accounting equation to work out the missing amounts.
Nr. A O L
1 R380 000 R? R120 000
2 R? R648 000 R240 000
3 R810 000 R520 000 R?
4 R? R140 000 R60 000
5 R735 000 R? R40 000
6 R450 000 R380 000 R?
Activity 3
Complete the following activity to fill in the missing words.
1 Trading stock is always entered in the books at .........................
2 Land and buildings will be shown in the books of a business at the purchased
price. Which accounting principle is this based on? .....................................
3 Income and expenses have an influence on the ............................... of the
business.
4 Persons to whom the business owe money are known as ...................
5 An asset purchased by the business with the aim of changing it into cash within
one year, is a .................... asset.
If bank is overdrawn, it is .........................................
6
7 Which accounting principle does the following statement apply to? “The
bookkeeping of the business and that of the owner should be kept strictly
separate” ............................
8 The aim of any business is to make ....................
9 A .............................. buys finished products (products that are manufactured and
ready to be sold), adds a profit and sells it to make a profit.
Non-current assets consist of ........................ and .................................
10

Term 1 Topic 5
2 Bookkeeping of a sole trader
2.1 The Accounting cycle

The accounting cycle starts with entering data in the source documents and ends with
the preparation of Financial statements at the end of the relevant financial period.
Transaction
Receipts, Cheques, Invoices, Petty cash

Documents vouchers, Debit notes, Credit notes, etc.
This cycle is
repeated every
month for a period
of twelve months Posting in subsidiary journals CRJ, CPJ, CJ, DJ, CAJ, DAJ,
PCJ, GJ, SJ, WJ
Posting from journals to ledgers Subsidiary ledgers:

Debtors’ ledger
Creditors’ ledger
Creditors’ ledger
Trial Balance
General Ledger
At the end of the
twelve months Pre-adjustment Trial Balance
(once at the end of
the financial year)
Adjustments Post-Adjustment Trial Balance
Post-closing Trial Balance Closing transfer
Prepare financial statements
Income statement
Balance sheet
Analysis and interpretation of financial statements
The accounting cycle should always be taken into account. The first five steps, namely,
the transactions that take place up to preparing a Trial balance will be discussed in this
unit. These steps take place every month. At the end of the financial period, Financial
statements need to be compiled. This will be discussed later this year.
Let us look at the first five steps.
Term 1 Topic 5
Step 1 Transactions
No matter what type of enterprise is started, everything that happens in a business must
be recorded. All activities involving monetary value that take place between the
business and other enterprises, must at some point be recorded in the books of the
enterprise. These activities are known as transactions.
Step 2 Documents
Proof must be given that these transactions have already taken place. The evidence of
these transactions is known as source documents. Examples of source documents
include receipts, cheques, deposit slips, bank statements, invoices, debit notes and
credit notes. The information on these documents must be recorded in the books of the
business.
Step 3 Subsidiary books (Journals)

Many recurring transactions take place on a regular basis and therefore businesses use
journals to group similar transactions together. A journal is also known as the book of
first entry because a journal is the first place a transaction will be recorded in from a
source document.
From the different documents, it will be recorded in the following journals:

 Cash Receipts Journal
All the money received will be entered in the Cash Receipts Journal.
Examples: Cash sales of merchandise, rent income, capital contribution by the owner
and payments received from debtors.
 Cash Payments Journal

All money paid out by the business per cheque is recorded in the Cash Payments
Journal.
Examples: salaries and wages to employees, water and electricity, stationery, payments
to creditors, trading licence, bank costs.
 Debtors Journal
To increase your turnover, a business can decide to sell goods on credit. All credit sales
will be entered in the Debtors’ Journal. An original invoice will be issued to the debtors
and the duplicate invoice will be used to enter the transactions in the Debtors Journal.

Term 1 Topic 5
Before credit can be granted to a client, the business must ensure that the client is
creditworthy. A client is creditworthy when it is likely that he can pay his debt. The
credit limit should be set, in other words, the maximum must be determined for which
the client may purchase on credit.
For each person who buys on credit from the business, an account is opened. At the end
of the month, after all transactions have been posted, a schedule of debtors should be
prepared. A schedule shows all the balances owed to the business by debtors at the end
of the month. This total should correspond with the balance of the Debtors’ control
account at the end of the month in the General Ledger
 Debtors’ Allowances Journal

When goods are sold on credit, the buyer can decide to return the goods or demand an
Allowances on the amount owed. The business must investigate the reason why the
goods were returned or why an Allowance is demanded. When Allowances is
demanded, goods are not returned to the business. This means that the cost price of the
goods sold is not affected (Leave the Cost of sales column open).
All duplicates of credit notes are used to make entries in the Debtors’ Allowances
Journal.
 Creditors Journal
There might be a need in the business to keep cash in the bank in order to receive
interest, and to make credit purchases. If a business wants to make purchases on credit,
it must decide on suppliers who ask the best prices and offer the best credit period.
If the business buys on credit, it will receive the original invoice together with the
purchase. As different suppliers are used, the invoices will have different numbers. This
implies that the invoices should be re-numbered so that the credit purchases can be
numbered in number sequence in the business’s books. Re-numbering is done
according to the dates of the invoices. The original invoices will be used to enter the
transactions in the Creditors’ Journal.
For each credit provider where the business buys on credit, an account is opened. At the
end of the month, after all transactions have been posted, a schedule of creditors
should be prepared. A schedule shows all the balances that the business owed to
creditors at the end of the month. This total should correspond with the Creditors’
control account at the end of the month in the General Ledger.

Term 1 Topic 5
 Creditors’ Allowances Journal

If trading stock, assets and consumable stores are bought on credit, they can be
returned to the trader. Reasons may include:
a The wrong trading stock was delivered.
b The trader did not give trade discount on the invoice.
Example: When trading stock is returned or discount is demanded, a debit note is
issued to the trader. The original debit note is sent to the trader and the duplicate debit
note (source document) is used to record the transaction in the Creditors’ Allowances
Journal. The trader will send a credit note to the business in recognition of reception of
the debit note and that the business’ account will be altered accordingly.
 Petty Cash Journal

The Petty Cash Journal is used to make small cash payments. Each payment that occurs
is written down on a petty cash voucher (source document) and authorised by the petty
cash cashier and a senior manager of the business. Where possible, all external source
documents should be attached to the petty cash voucher.
 General Journal
All other transactions that are not recorded in the above mentioned journals will be
entered in the General Journal.
Step 4 Ledgers
The summarised information in each journal is entered in the relevant ledger accounts.
For each debtor a debtor’ ledger account needs to be opened and for each creditor a
creditors’ ledger account needs to be opened.
Step 5 Trial balance

A Trial balance is a list of entries made on the debit and credit sides of the ledger
accounts. A Trial balance is prepared at the end of each month.
NOTE: Some of the accounting steps need more discussion.

Term 1 Topic 5
2.2 Inventory systems

There are two ways in which a business can keep record of the inventory in the
business, namely the continuous inventory system or the periodic inventory system.
Which system should be chosen and which system is the better?
The system used depends on the nature of the business, the type of goods sold and the
level of computerisation in the business. A continuous inventory system allows a
business to keep record of the stock levels of the various items sold by the business.
This method is especially suited for a business that sells goods that are easily
identifiable and measurable or of which the value could easily be determined. The use
of scanners or bar codes makes it much easier for these businesses to calculate
inventory. If a business sells goods that are not easily identifiable or measurable, or of
which the value cannot be easily determined (e.g. a cafe), it should use the periodic
inventory system. In grade 10 you have to know the continuous inventory system and in
grade 11 the periodic inventory system.
2.3 Subsidiary books/ journals

Explanation of Cash Receipts Journal:
(This explanation must be studied together with the example on the next page)
1 Name of the subsidiary journal, name of the business and the month in which the
journal was prepared.
2 Folio reference number of the Cash Receipts Journal.
3 The relevant source document number.
4 The specific day of the relevant month (heading May 2010).
5 This column shows the source of the relevant receipt.
6 For each debtor there needs to be a separate account in the Debtors’ Ledger. A folio
number will be used to indicate the account the amount will be posted to in the
Debtors’ Ledger.
7 The analysis column shows the breakdown of the individual amounts received as a
separate receipt.
8 The bank column shows the total amount received for the day. This amount will be
deposited into the business’s bank account.
9 This column contains the selling price of trading stock sold for cash.
10 This is a non-cash item but is included in the Cash Receipts Journal to allow for the
regular updating of the trading stock account.

Term 1 Topic 5
11 Total amount which the debtors account will be credited (decreases). This amount
will be the amount received from the debtor plus discount allowed.
12 This is a non-cash item but is included in the Cash Receipts Journal to see the
discount allowed to debtors.
13 If there is no specific column for a transaction the sundry account column is used
for the transaction.
14 The amount received.
15 The folio number will be used to indicate the account the amount will be posted to
in the General Ledger.
16 The account in the General Ledger

Term 1 Topic 5
Example of a Cash Receipts Journal
Cash Receipts Journal of Enough Traders (1) – MAY 2010 CRJ (2)
Doc Day Details Fol Analysis Bank Sales Cost of Debtors Discount Sundry accounts (13)
of receipts sales control allowed Amount Fol Details
(3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (14) (15) (16)
View the explanation of all the points on the previous page

Term 1 Topic 5
Calculating selling price and cost of sales

Example 1
If a business sells goods for R24 000 and the profit margin is 50%, determine the cost
price.
A formula is always used. Always set the cost price equal to 100%.
Cost price + profit margin = selling price

CP + P = SP
100% + 50% = 150%
Golden rule: The amount you are looking for is always on top (the numerator of the
fraction).
In this example we want to determine the cost price. This price (cost price) is on top –
the price that is known goes at the bottom, multiplied by the amount.
CP% X Amount
SP% 1
100% X R24 000
150% 1
= R16 000 is the cost price (purchased price)
Example 2
If a business purchases goods for R30 000 and the profit margin is 25%, calculate the
selling price.
Use the formula:

CP + P =SP
100 + 25 = 125
Golden rule: The amount you are looking for goes on top.
125 X R30 000

100 1
=R37 500 is the selling price

Term 1 Topic 5
If a business sells goods for R60 000 and the cost price is R40 000, calculate the profit
margin.
To determine the percentage, the selling price percentage should be determined as we
know that the cost price percentage is 100%. To get a percentage, multiply by 100.
R60 000 X 100

R40 000 1
= 150% (selling price percentage)
To determine the profit margin = 150% - 100% = 50%
Activity4 (Calculation of selling price, profit margin and cost price)

Complete the table below by calculating the correct amounts/percentages. Each
calculation is independent and does not follow on the previous one.
No. Selling price Profit margin Purchase price (cost)
1 R20 800 100% R?
2 R80 000 ? R50 000
3 R? 33⅓% R12 000
4 R45 000 60% R?
5 R9 600 ? R8 000
6 R? 66⅔% R150 000
Discount allowed to debtors
Bank + Discount allowed = Debtors’ control

Debtors’ control – Discount allowed = Bank
Debtors’ control – Bank = Discount allowed
Example
Receive R180 from R. Fourie in settlement of their account of R200
Bank Debtors’ Discount

control allowed
R180 R200 R20

Term 1 Topic 5
Receive a cheque from R. Ndlovu after 5% discount is allowed to him. R. Ndlovu owes
R2 400.
Bank Debtors’ Discount

control allowed
R2 280 R2 400 R120
Bad debts recovered

Bad debts will be entered in the General Journal (will be discussed later in the unit) but
bad debts recovered will be entered in the CRJ.
Activity 5 (Cash Receipts Journal)

Required
Use the following information from Lonely Traders to prepare the Cash Receipts Journal
for June 2010.
Note: The business uses a mark-up of 66⅔% on cost price.
Debtors’ list on 31 May 2010
J. Abrahams R4 500
N. Rossouw R3 800
M. Nelson R2 600
Transactions: May 2011
1 The owner, R. Bosch, increased his capital contribution from R185 400 to R210 000
by depositing the money in the business bank account. Issue receipt 142.
4 Receive R12 000 from M. Nkosi (tenant) for the month’s rent. Issue receipt 143.
Cash sales according to cash register roll, R15 400.
12 Receive a cheque from M. Nelson for R2 550 in settlement of his account of R2 600.
Issue receipt 144.
15 The fixed deposit by Perm Bank matured today. Receive a cheque for R32 500.
Included in the amount is interest of R2 500 for the past 6 month’s interest.
23 Cash sales of merchandise, R5 600.
Receive a cheque from J. Abrahams to settle his account of the 1 June after 5%
discount. Issue receipt 145.
30 Receive the bank statement from AB Bank which shows a credit entry for R210 for
interest.

Term 1 Topic 5
Answer sheet
Cash Receipts Journal of Lonely Traders – June 2010 CRJ
Doc Day Details Fol Analysis Bank Sales Cost of Debtors Discount Sundry accounts
of sales control allowed
receipts Amount Fol Details

Term 1 Topic 5
2.3.2 Debtors Journal

Example of a Debtors Journal
Debtors Journal of Enough Traders (1) – May DJ (2)

Doc Day Debtors Fol Sales Cost of sales
48 2 S. Moila D1 2 100 1 050
(3) (4) (5) (6) (8) (10)
14 400 7 200
(9) (11)
B4/N1 (7) B3/N2 (7)
Explanation of a Debtors Journal
(This explanation must be studied together with the example in 2.3.2 above)
2 Folio reference number of the Debtors Journal.
3 Numbers of invoices issued to the clients. These should be in numerical order.
4 Day in which the transaction took place.
5 Name of the debtor (client) to whom the goods were sold on credit.
6 Folio numbers of debtors in the Debtors Ledger. Posting to the Debtors Ledger is
done on a daily basis.
7 Folio references to the General Ledger.
8 Total sales to debtor per transaction.
9 Total credit sales for the month.
10 Cost price of goods sold to debtor on credit per transaction.
11 Total cost of sales for credit sales that took place.
Activity 6 (Debtors Journal)

Required
Use the following information from Lonely Traders to prepare the Debtors Journal for
June 2010.
Transactions: June 2011
5 Sell goods on credit to M. Nelson for R1 800. Issue invoice 51.
12 Goods sold to J. Abrahams. The cost price of the goods was R1 200. Issue invoice
52.
17 Sell goods on credit to N. Rossouw for R4 800. Issue invoice 53.
22 Sell goods on credit to J. Abrahams for R1 500. Issue invoice 54.
28 Issue invoice 55 to M. Nelson for goods sold on credit, R480.

Term 1 Topic 5
Answer sheet
Debtors Journal of Lonely Traders – June 2010 DJ
2.3.3 Debtors Allowances Journal

Example of a Debtors Allowances Journal
Debtors Allowances Journal of Enough Traders (1) – May 2010 DAJ (2)
Doc Day Debtors Fol Debtors Cost of sales
Allowances
33 8 S. Moila D1 500 250
(3) (4) (5) (6) (8) (10)
1 800 900
(9) (11)
B4/N2 (7) B3/N3 (7)
Explanation of a Debtors Allowances Journal

(This explanation must be studied together with the example in 2.3.3)
2 Folio reference number of the Debtors Allowances Journal.
3 Numbers of invoices issued to the clients. These should be in numerical order.
4 Day on which the transaction took place.
5 Name of the debtor (client) to whom the goods were sold on credit.
7 Folio references to the General Ledger.
8 Total returns from a debtor per transaction.
9 Total returns/Allowances for the month.
10 Cost price of goods returned by debtor.

Term 1 Topic 5
11 Total cost of sales for goods returned that took place.

Activity 7 (Debtors Allowances Journal)
Required
Use the following information from Lonely Traders to prepare the Debtors Allowances
Journal for June 2010.
Transactions : June 2010
8 M. Nelson returned R300 stock previously bought from the business. Issue credit
note 24.
22 N. Rossouw demands a discount of R100 on his account. The reason for this is that
goods were delivered late to him. The discount was granted. Issue credit note 25.
26 J. Abrahams returned stock to the value of R120. Issue credit note 26.
Answer sheet
Debtors Allowances Journal of Lonely Traders – June 2010 DAJ
Allowances

Explanation of a Cash Payments Journal
(This explanation must be studied together with the example on the next page)
2 Folio reference number of the Cash Payments Journal.
3 The relevant source document number is entered here.
4 The specific day of the relevant month (heading May 2010) is entered here.
5 This column shows the source of the relevant payment, in other words, what is
written on the cheque.
6 For each creditor there needs to be a separate account in the Creditors’ Ledger. A
folio number will be used to indicate the account the amount will be posted to in
the Creditors’ Ledger

Term 1 Topic 5
7 The bank column shows the total amount paid out – the amount on the cheque and
must be paid out by the bank for this transaction.
8 Analysis column for Trading stock purchased for cash.
9 Total amount which the creditors account will be debited (decreases). This amount
will be the amount paid to creditors plus discount received.
10 This is a non-cash item but is included in the Cash Payments Journal to see the
discount received from creditors.
11 Analysis column for R/D cheques for Debtors.
12 Analysis column for wages.
13 If there is no specific column for a transaction the sundry account column is used
for the transaction.
14 The amount paid out.
16 The account in the General Ledger.

Term 1 Topic 5
Example of a Cash Payments Journal
Cash Payments Journal of Enough Traders (1) – MAY 2010 CPJ (2)
Doc Day Name of Fol Bank Trading Creditors Discount Debtors Wages Sundry accounts (13)
payee stock control received control Amount Fol Details
(3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (14) (15) (16)
View the explanation of all the numbered points on the previous page

Term 1 Topic 5
Discount received from creditors
Bank + Discount received = Creditors’ control

Creditors’ control – Discount received = Bank
Creditors’ control – Bank = Discount received
Examples
Pay R3 800 to SNA Distributors in settlement of the business account of R4 000.
Bank Creditors’ control Discount received

R3 800 R4 000 R200
Pay Small Traders per cheque after 5% discount has been received. The business owes
Small Traders R6 800.
Bank Creditors’ control Discount received

R6 460 R6 800 R340
Dishonoured cheque
If the business received R380 from M. Naidoo (a debtor) in settlement of his account of
R400, this transaction will be entered in the CRJ. If the bank returned the cheque to the
business with the remark “R/D – insufficient funds”, a reversal of the transaction in the
CRJ must be done.
The amount (R380) received from the debtor, will be entered in the CPJ, but the R20
discount cannot be cancelled in the CRJ. A general Journal entry needs to be done (this
will be discussed later in the unit).
Name of payee Bank Debtors’ control

M. Naidoo (R/D) 380 380
The R20 discount allowed will be cancelled in the GJ.

Term 1 Topic 5
Activity 8 (Cash Payments Journal)

Required
Use the following information from Lonely Traders to prepare the Cash Payments
Creditors’ List on 31 May 2010
RN Wholesalers R14 200
Sam Distributors R8 800
Davido Traders R5 600
1 Receive the account statement from RN Wholesalers. Issue cheque 124 to RN
Wholesalers in settlement of our account less 5% discount.
3 Issue cheque 125 to Telkom for the telephone account, R2 800.
6 Buy the following from Red Stores and issue cheque 126:
A printer and computer, R12 800
Paper for the printer, R390
8 Cash cheque 127 for the following:
Wages, R1500
To increase the cash float from R800 to R1 000.
9 Issue cheque 128 to Davido Traders as partial payment of the account, R2 000.
12 The owner (P. Loveday) took cheque 129 for R300 to buy flowers for his wife. The
flowers were bought from Sunshine Florists.
15 Pay R5 000 with cheque 130 to Sam Distributors towards the business account.
Sam Distributors allow R200 discount.
19 Cash cheque 131 for wages, R1 550.
21 Receive the cheque of R1 200 from S. Storm (a debtor) back from the bank with the
remark: “R/D – insufficient funds”.
23 Buy stock from SA Traders and pay by cheque 132, R4 100.
24 Pay RD Repairers by cheque 133 for repairs done to the office building, R1 400.
26 Pay SA Loans R22 000 with cheque 134 for the last instalment of the loan. Included
in the amount is 10% interest for the past year.
28 Pay the salary of the secretary (R. Rheeder) with cheque 135, R12 000.
30 Receive the bank statement from Perm Bank. The following were debited against
our bank account:
Interest, R280
Bank charges, R320.

Term 1 Topic 5
Answer sheet
Cash Payments Journal of Lonely Traders – June 2010 CPJ
Doc Day Name of Fol Bank Trading Creditors Discount Debtors Wages Sundry accounts
payee stock control received control Amount Fol Details

Term 1 Topic 5
2.3.5 Creditors’ Journal

Example of a Creditors Journal
Creditors Journal of Enough Traders (1) – May 2010 CJ (2)

Doc Day Creditor Fol Credit- Trading Statio- Sundry account (10)
ors stock nery Amount Fol Details
control
(3) (4) (5) (6) (7) (8) (9) (11) (12) (13)
Explanation of a Creditors Journal

2 Folio reference number of the Creditors Journal.
3 Re-numbered invoices received from suppliers. These should be in numerical order.
5 Name of the creditor (supplier) from whom the business purchased on credit.
6 Folio numbers of creditors in the Creditors Ledger. Posting to the Creditors Ledger
is done on a daily basis.
7 Total amount of purchases on credit per transaction.
8 Analysis column for trading stock purchased on credit.
9 Analysis column for stationery bought on credit.
10 If there is no analysis for a transaction, the transaction will be entered in the sundry
column.
11 Total amount of purchases on credit per transaction
12 The folio number will be used to indicate the account the amount will be post to in
the General Ledger.
Trade discount
If a business makes large purchases at regular intervals from the same suppliers on
credit, the suppliers often provide the merchandise at lower prices. This reduction is
called trade discount. On the invoice, the articles are indicated at the normal price and
the total credit purchase is calculated. A percentage discount is calculated on the total
purchases. The trade discount is not entered in the business’s books, but only the net
purchases.

Term 1 Topic 5
Net purchases = Total purchases – trade discount
Example
Buy goods to the value of R6 800 from Tom Suppliers and receive 20% trade discount.
Trade discount = 20/100 x R6 800 = R1 360

Net purchase = 6 800 – 1 360 = 5 440
The net purchases of R5 440 will be entered in the CJ.
Activity 9 (Creditors Journal)

Required
Use the following information from Lonely Traders to prepare the Creditors Journal for
June 2010.
Note: Re-number invoices received from 87.
4 Receive an invoice from RN Wholesalers for trading stock purchased for R12 400
less 20% trade discount.
7 Buy the following on credit from Sam Distributers and receive their invoice:
Three filing cabinets, at R2 000 each.
R300 files at R2 each.
11 Buy packing material from Davido Traders and receive their invoice for R840.
17 Buy trading stock from RN Wholesalers and receive their invoice for R14 000.
23 Receive an invoice from MN Motors for R3 900. The owner took his private vehicle
for a service.
28 Buy stationery on credit from Sam Distributers and receive an invoice for R780.
Answer sheet
Creditors Journal of Lonely Traders – May 2010 CJ
Doc Day Creditor Fol Creditors Trading Statio- Sundry account (10)
control stock nery Amount Fol Details

Term 1 Topic 5
2.3.6 Creditors Allowances Journal

Example of a Creditors Allowances Journal
Creditors Allowances Journal of Enough Traders (1) – May 2010 CAJ (2)
Doc Day Creditor Fol Credit- Trading Statio- Sundry account (10)
ors stock nery Amount Fol Details
control
(3) (4) (5) (6) (7) (8) (9) (11) (12) (13)
Explanation of a Creditors Allowances Journal

2 Folio reference number of the Creditors Allowances Journal.
3 Debit notes issued to supplies. These should be in numerical order.
5 Name of the creditor (supplier).
6 Folio numbers of creditors in the Creditors Ledger. Posting to the Creditors Ledger
is done on a daily basis.
7 Total amount of returns/Allowances to creditors per transaction.
8 Analysis column for Trading stock returns/Allowances.
9 Analysis column for Stationery returns/Allowances.
10 If there is no analysis for a transaction, the transaction will be entered in the
Sundry column.
11 Total amount of returns/Allowances per transaction

Term 1 Topic 5
Activity 10 (Creditors Allowances Journal)

Required
Use the following information from Lonely Traders to prepare the Creditors Allowances
6 Returned trading stock to RN Wholesalers for R800 less 20% trade discount. Issue
debit note 45.
14 Send an incorrect order for packing material back to Davido Traders to the value of
R80 together with debit note 46.
19 RN Wholesalers did not give trade discount of 20% for goods previously bought to
the value of R14 000. RN Wholesalers will correct the mistake. Issue debit note 47
for the trade discount.
30 Returned damaged stationery to the value of R120 to Sam Distributors. Issue debit
note 48.
Answer sheet
Creditors Allowances Journal of Lonely Traders – May 2010 CAJ

Term 1 Topic 5

Example of a Petty Cash Journal
Explanation of a Petty Cash Journal

2 Folio reference number of the Petty Cash Journal.
3 Petty cash vouchers issued for purchases. These should be in numerical order.
5 Write down what is paid for out of the petty cash.
7 Total amount paid out of the petty cash per transaction.
8 Analysis column for Postage.
9 Analysis column for Stationery.
10 If there is no analysis for a transaction, the transaction will be entered in the
Sundry column.
11 Total amount paid out of the petty cash per transaction
More about Petty cash

The Petty Cash Journal is used to make small cash payments. Each payment that occurs
is written down on a petty cash voucher (source document) and authorised by the petty
cash cashier and senior manager of the business. Where possible, all external source
Petty Cash Journal of Enough Traders (1) – May 2010 PCJ (2)
Doc Day Details Fol Petty Postage Statio- Sundry account (10)
cash nery Amount Fol Details
(3) (4) (5) (6) (7) (8) (9) (11) (12) (13)
documents should be attached to the petty cash voucher.
When the petty cash cashier needs money for the petty cash box, the head cashier
issues a cheque which is recorded in the CPJ. “Cash” will be written on the cheque,
because it will be exchanged for cash. The amount will be posted to the debit side of the
petty cash account in the general ledger. The amount is the advance given to the petty
cash cashier.

Term 1 Topic 5
Normally, it is said that an imprest system is used. This means that the opening balance
should be the same every month. At the end of the month, a cheque is drawn so that the
end total is the same as the opening balance. Sometimes it happens that the cheque is
only drawn at the beginning of the following month.
If too many payments were made from the petty cash during the month, additional
money can be requested from the head cashier. A cash cheque is exchanged and put in
petty cash. This cheque is entered in the Cash Payments Journal and posted to the petty
cash account in the general ledger.
Example
The aim of this example is to show how to restore the petty cash balance.
1 The business decides to have a petty cash box for small transactions. The head
cashier writes out cheque 210 for R500 and gives the money to the petty cash
cashier.
15 The petty cash cashier sees that there is not enough money in the kitty and
requests a further R200. Write out a cash cheque for R200.
30 The total payments from the Petty Cash Journal were R658.
Write out cheque 267 to restore the petty cash balance.
Solution
Dr. Petty Cash B8 Cr.
Jun 1 Bank CPJ 500 Jun 30 Total PCJ 658
payments
15 Bank CPJ 200 Balance c/d 500
30 Bank CPJ 458
1 158 1 158
Jul 1 Balance b/d 500
Explanation
1 The amount of R658 on the credit side of the petty cash account is the payments
made during the month and entered in the Petty Cash Journal.
2 It is very important that the R500 that was in the kitty at the beginning of the month
must be the same as the balance at the end of the month. To get the amount of R500
at the end of the month, one needs to work backwards.

Term 1 Topic 5
3 Write in balance (c/d) and the balance (b/d).

4 Add the debit side: R500 + R200 = R700.
5 Subtract the debit side from the credit side: R1 158 – R700 = R458.
6 The amount of R458 must be requested from the head cashier to restore the petty
cash balance.
Activity 11 (Petty Cash Journal)
Required
Use the following information from Lonely Traders to prepare the Petty Cash Journal for
June 2010.
4 Buy stationery for R80 from SNA Traders with money from the petty cash. Issue
petty cash voucher 76.
12 Pay R180 out of the petty cash for carriage fees to TS Transporters. This fee was
paid on behalf of a debtor (S, Small) for credit sales. The amount must be debited
against the debtor’s account. Issue petty cash voucher 77.
21 Pay R78 postage to the Post Office and issue petty cash voucher 78.
24 Buy trading stock from AB Wholesalers for R200 and issue petty cash voucher 79.
27 Buy stationery for R230 from SNA Traders and pay out of the petty cash. Issue petty
cash voucher 80.
30 Pay R150 out of the petty cash for a cleaner to wash the office windows. Issue petty
cash voucher 81.
Answer sheet
Petty Cash Journal of Lonely Traders – June 2010 PCJ
Doc Day Details Fol Petty Postage Statio- Sundry account

Term 1 Topic 5
Activity 12 (Petty Cash account – imprest system)

Required
You are the petty cash cashier of Peter Suppliers. You are expected to compile a petty
cash account in the General Ledger. Do all the entries directly into the ledger account.
There has to be R700 at the beginning of each month in the petty cash kitty.
1 There is R80 left in the petty cash kitty. The head cashier draws a cheque to restore
the petty cash balance of R700.
14 There is not enough money left in the petty cash kitty. Request a further R300 from
the head cashier to add to petty cash.
31 The total payments from petty cash for the month are R890. Draw a cheque to
restore the petty cash balance.
Answer sheet
General ledger of Peter Suppliers
Dr. Petty cash B8 Cr.
2.3.8 General Journal

Example of a General Journal
Day Details Fol Debit Credit Debtors’ control Creditors’ control

Debit Credit Debit Credit
(1) (2)
(3)
(4)
(5) (6) (7) (8)

Term 1 Topic 5
Explanation of a General Journal

1 The day the transactions occurred.
2 The account that will be debited in the General Ledger and the subsidiary ledger.
3 The account that will be credited in the General Ledger and the subsidiary ledger.
4 A description of the transaction and the voucher.
5 The total of the Debtors’ control account that will be debited in the General Ledger.
Journal debits/Sundry accounts will be written in the details column.
6 The total of the Debtors’ control account that will be credited in the General Ledger.
Journal credits/Sundry accounts will be written in the details column.
7 The total of the Creditors’ control account that will be debited in the General
Ledger.
Journal debits/Sundry accounts will be written in the details column.
8 The total of the Creditors’ control account that will be credited in the General
Ledger.
Journal credits/Sundry accounts will be written in the details column.
Summarised General Journal entries
Transaction Account debited Account credited

Cancellation of discount on Debtor’s name and Discount allowed
dishonoured cheque Debtors’ control
Interest charged on overdue debtors Debtor’s name and Interest on overdue
account Debtors’ control debtors
Interest paid on overdue creditors Interest on overdue Creditor’s name and
account creditors Creditors’ control
Written a debtors’ account off as Bad debts Debtor’s name and
irrecoverable Debtors’ control
Donation of stock at cost price Donations Trading stock
Drawings of trading stock at cost Drawings Trading stock
price
Drawings of consumables (example: Drawings Stationery
stationery) at cost price.
Capitalisation of interest on loan at Interest on loan Loan: MB Bank
MB Bank
Capitalisation of interest on fixed Fixed deposit: XY Bank Interest on fixed
deposit at XY Bank deposit

Term 1 Topic 5
Correction of errors
It may happen that source documents are written into the journals incorrectly or
posting errors may be made to the General Ledger, Debtors’ ledger and Creditors’
ledger. It may happen that the errors are not immediately traced because they have
been posted to the correct side of the account. These errors are only traced when the
books are checked.
In accounting it is not correct simply to draw a line through the recording. Another
recording must be done in order to correct the error. Most errors are corrected in the
General Journal.
If an error has been made in a subsidiary journal, the following should happen:
 Transaction is omitted = do a recording in the relevant journal.
 If the amount is too small = put the difference between the amounts in the
subsidiary journal.
 If the amount is too big = put the difference between the amounts in the subsidiary
journal.
Posting errors
 The wrong amount to the correct account = do a single journal recording.
 The correct amount to the wrong side of the account = do a single journal
recording.
 If posting to the wrong account = take the amount out of the account and place it in
the correct account. This is done in the General Journal.
It is impossible to explain all the errors that may occur. It is important, however, to see
where the error has occurred, and do the corrections accordingly. To help you, it would
be wise to draw a T-account. Write the error in, and then do the correction.
Activity 13 (General Journal)

Required
Record the following transactions in the General Journal of Davido Traders for May 2011.
Note: Don’t do any narrations.
4 Charge G. Patella’s (a debtor) overdue account with 6% interest per annum for
three months. G. Patella owes R8 200.
6 A. Mosterd (a debtor) who owes R1 200 is declared insolvent. Receive a first and
final dividend of 30 cents in the rand (this is already recorded in the books). Write
his account off as bad debt.
Term 1 Topic 5
9 Receive R. Ndlovu’s cheque back from the bank with a bank debit note for R980
(this is already recorded in the books). R20 discount was given to R. Ndlovu when
he settled his account earlier.
14 The owner, G. Nel takes merchandise for personal use. The selling price of the
goods is R500 (cost price, R300).
16 Mercandise bought on credit from Storm Traders for R3 400 has been recorded
correctly in the journal, but it was posted to Stork Traders by mistake. Correct the
error.
24 Trading stock of R1 600 was bought from Schaik Traders and it was posted to the
Stationery account in the General ledger. Correct the error.
28 Donate R4 000 (cost price) worth of trading stock to the local old age home.
Answer sheet
General Journal of Davido Traders – May 2011 GJ

Term 1 Topic 5
2.4 Ledger accounts

2.4.1 General ledger
General hints:
 The General ledger is divided into a debit and a credit side.
 The Accounts need to be divided into Balance sheet accounts and Nominal
accounts.
 To help you remember whether the balances of accounts need to be debit or credit,
the acronyms DAX and CIL can be used.
 DAX stands for Drawings, Assets and Expenses and have debit balances.
 CIL stands for Capital, Income and Liabilities and have credit balances.
Take note of the following before looking at an account in the General Ledger:
Explanation of General Ledger
General ledger of Enough Traders (1)

Dr (3) Account name (2) Cr(4)
Month Day Details Fol Amount Month Day Details Fol Amount
(5) (6) (7) (8) (9) (5) (6) (7) (8) (9)
1 The heading of the General Ledger has to include the name of the business.
2 The name of the account needs to appear in the centre of the line.
3 The debit side of the account is indicated with the abbreviation, 'dr.'
4 The credit side of the account is indicated with the abbreviation, 'cr.'
5 The month and the year are indicated.
6 The day on which the transaction took place is indicated. If a column was created
in a journal for the account, the date is always the end of the month when the
amount is posted over to the General ledger. If there was no column created for the
account, the date needs to reflect the date of the transaction.
7 The details column refers to the contra account.
8 Fol (folio) refers to the journal from which was posted.
9 The amount for the transaction need to be reflected.

Term 1 Topic 5
Example of a basic General ledger account

Dr. Stationery (1) N8 Cr.
(2)
20.. 1 Balance b/d (3) 20.. 31 Creditors CAJ (8)
Apr Apr control
31 Bank CPJ (4) Drawings GJ (9)
Petty cash PCJ (5) Balance c/d (11)
Creditors CJ (6)
control
Trading GJ (7)
stock
(10) (10)
20.. 1 Balance b/d (12)
May
Explanation of a basic General Ledger account
1 The name of the account.
2 The folio number of the account has to show whether the account is a balance sheet
account (B) or a nominal account (N).
3 The balance at the beginning of the month needs to be brought down. It will
depend on the type of account whether the balance will be debit or credit.
Stationery is an expense, therefore the balance is debit.
4 An increase in stationery (if more was bought) is done on the debit side. The contra
account is reflected as Bank which means that this was a cash transaction in the
Cash Payments Journal. Bank (the contra account) will be credited with the same
amount.
account is reflected as Petty cash which means that this was a cash transaction for
which money was taken from the Petty cash box. Petty cash (the contra account)
will be credited with the same amount.
account is reflected as Creditors control which means that this was a credit
transaction. Creditors control (the contra account) will be credited with the same
amount.
7 This was taken from the General Journal. It was probably a correction of an error
and whether it is a debit or credit entry depends on the error made. The contra
account Is Trading stock, which means that Trading stock will be credited with the
same amount.

Term 1 Topic 5
8 A decrease in stationery (if sent back) is done on the debit side. The contra account
is reflected as Creditors control which means that this was stationery bought on
credit but for some reason sent back to the supplier. Creditors control (the contra
account) will be debited with the same amount.
9 A decrease in stationery (owner took for personal use) is done on the debit side. The
contra account is reflected as Drawings which means that this was stationery taken
for personal use by the owner. Drawings (the contra account) will be debited with
the same amount.
10 Both the debit and credit side of the account is now totalled. Write the amounts in
pencil. The larger amount is then written in the space reflected as (10).
11 The fact that the larger amount was written in, will make the account
mathematically incorrect. The smaller amount needs to be subtracted from the
larger amount. The difference between the amounts is reflected as 'balance'.
12 The balance is taken over to the other side of the equation to indicate the start of a
new month.
Classification of General ledger accounts

The table below is a summary of the accounts and their classification:
DAX (Debit accounts) CIL (Credit accounts)
Drawings (OE – Balance sheet) Capital (OE –Balance sheet)
Assets (Balance sheet) Income (Nominal)
Expenses (Nominal) Liabilities (Balance sheet)
The following table is an expanded version that will give you more information on the
various types of accounts under each classification. It is important to know this table so
that you can be confident with General ledger accounts and analysis of information
according to the accounting equation, A=OE + L.
All the accounts listed on the debit side, All the accounts listed on the credit side,
start with a debit balance. An increase in start with a credit balance. An increase in
these accounts will also be debited and a these accounts will also be credited and a
decrease will be credited. decrease will be debited.
Debit Accounts (DAX) Credit Accounts (CIL)
Debit Increase Debit Decrease Debit Decrease Credit Increase
Owner’s Equity (Balance Sheet) Owner’s Equity (Balance Sheet)
 Drawings  Capital
Assets (Balance sheet) Income (Nominal)
Tangible Assets  Sales
 Land and buildings  Current Income/ Service Fees/Fee

Term 1 Topic 5
 Vehicles Income
 Machinery  Rent Income
 Equipment  Commission Income
 Computers  Interest on current bank account
 Interest on investment/ fixed
deposits
 Interest on savings account
Financial Assets
 Fixed Deposits
 Investments
 Shares
 Unit Trusts
Current Assets
 Trading Stock
 Debtors/ Accounts Receivable
 Bank
 Cash Float
 Petty Cash
 Savings Account
 Accrued Income
 Prepaid Expenses
 Consumables on hand
Expenses (Nominal) Liabilities (Balance sheet)
 Cost of Sales Current
 Interest on loans  Creditors/ Accounts Payable
 Bank Charges  Bank Overdraft
 Interest on Overdraft  Loans
 Debtors Allowances  Accrued Expenses
 Other daily or monthly expenses  Income
like salaries and wages, water and
electricity, stationery … Non- Current (Long Term 12 months +)
Loans > 12 months

Term 1 Topic 5
Explanation of the procedure for posting to the General ledger from journals.
The journals you have done so far, include:
CRJ (Cash Receipts Journal)

 The Bank will be debited and includes all amounts in the CRJ except the Cost of
sales amount.
 This means that all the other accounts (excluding Cost of sales) will be credited.
 Cost of sales is the exception to the rule and will be debited because it is regarded
as an expense. The contra account for Cost of sales will be Trading stock which
means that the Trading stock account needs to be credited with the Cost of sales
amount.
CPJ (Cash Payments Journal)

 The Bank will be credited and includes all amounts in the CPJ.
 This means that the other accounts will be debited as contra accounts.
DJ (Debtors Journal)
 Debtors control will be debited with the Sales amount and Sales will be credited.
 Cost of sales will be debited as in the CRJ and Trading stock will be credited.
DAJ (Debtors Allowances Journal)

 As the DAJ reflects returns or Allowances of debtors, the opposite need to be done
in the General ledger as was the case with the Debtors Journal.
 Debtors control will therefore be credited with the Debtors Allowances amount and
Debtors Allowances need to be debited.
 Cost of sales need to be credited and Trading stock will be debited.
 Remember that only stock sent back by the debtor will reflect an amount in the Cost
of sales column.
 Items debtors received an allowance for but kept in their possession do not have an
amount in the Cost of sales column as it was not taken back into stock.
CJ (Creditors Journal)
 Creditors control will be credited. This amount includes the amounts of all the other
columns in the Creditors Journal.

Term 1 Topic 5
CAJ (Creditors Allowances Journal)

 Creditors control will be debited. This amount includes the amounts of all the other
columns in the Creditors Allowances Journal.
 This means that the other accounts will be credited as contra accounts.
PCJ (Petty Cash Journal)

 The Petty Cash Journal is similar to the Cash Payments Journal.
 The Petty Cash account will be credited and includes all amounts in the PCJ.
GJ (General Journal)
 Debits or credits will depend on the General Journal entry.
 Whichever account was debited in the General Journal needs to be debited in the
General ledger.
 Whichever account was credited in the General Journal needs to be credited in the
General ledger.
2.4.2 Debtors ledger

Explanation of the Debtors ledger
Debtors’ ledger of Enough Traders (1)

M. Samdaan (2) DL5 (3)
Date Details Fol Debit Credit Balance
(4) (5) (6) (7) (8) (9)
1 The type of ledger and the name of the business have to be reflected.
2 The name and surname of the debtor needs to be shown.
3 The folio number for the debtor needs to be indicated. This will help when
compiling a debtors list.
4 The date of the entry needs to be shown.
5 In the details column the business can reflect whether the entry was as a result of
an invoice, receipt, cheque with the number of the receipt, invoice or cheque next
to it. This will help to serve as a cross reference if the original documentation
(invoice, cheque, account) is needed. Abbreviations may be used such as INV for
invoice, CHQ for cheque.
6 In the folio column, reference need to be made to the journal where the entry has
been recorded.

Term 1 Topic 5
7 If a debtors account increases, it is reflected in the debit column. This is normally

the result of entries in the Debtors Journal.
8 If a debtors account decreases, it is reflected in the credit column. This is normally
the result of entries in the Debtors Allowances Journal and the Cash Receipts
Journal.
Activity 14 (Debtors ledger)

Required
Certain transactions of the business Dhlamini Traders are given. Record these
transactions in the following debtors’ ledger account of the business: M. Motaung (D5).
Transactions: February 2011
1 The amount owed by M. Motaung, R860
4 Receive a cheque from M. Motaung in settlement of his account after 5% discount
was allowed to him. Issue receipt 145.
6 Sell goods on credit to M. Motaung, R2 100. Issue invoice 143.
8 Receive M. Motaung’s (see 4th) cheque back from the bank together with a bank
debit note with the remark “R/D – error on cheque”. Issue journal voucher 36.
11 M. Motaung returned damaged goods to the value of R280. Issue credit note 40.
Sell goods on credit to M. Motaung, R3 800. Issue invoice 149.
Send the sold goods to M. Motaung and pay R200 to SA Transporters from the petty
16 cash. This amount must be debited to M. Motaung’s account. Issue petty cash
voucher 76.
25 Issue receipt 151 to M. Motaung for R4 500 in partial payment of his debt. Give R120
discount.
27 Credit sales of merchandise to M. Motaung, R1 340. Issue invoice 153.
Answer sheet
Debtors’ ledger of Dhlamini Traders
M. Motaung DL5

Term 1 Topic 5
2.4.3 Creditors ledger

Explanation of the Creditors ledger
Creditors’ ledger of Enough Traders (1)

M. Mthuli (2) CL5 (3)
(4) (5) (6) (7) (8) (9)
1 The type of ledger and the name of the business have to be reflected.
2 The name and surname of the creditor needs to be shown.
3 The folio number for the creditor needs to be indicated. This will help when
compiling a creditors list.
4 The date of the entry needs to be shown.
5 In the details column the business can reflect whether the entry was as a result of
an invoice, receipt, cheque with the number of the receipt, invoice or cheque next
to it. This will help to serve as a cross reference if the original documentation
(invoice, cheque, account) is needed. Abbreviations may be used such as INV for
invoice, CHQ for cheque.
6 In the folio column, reference need to be made to the journal where the entry has
been captured.
7 If a creditors account increases, it is reflected in the credit column. This is normally
the result of entries in the Creditors Journal.
8 If a creditors account decreases, it is reflected in the debit column. This is normally
the result of entries in the Creditors Allowances Journal and the Cash Payments
Journal.
Activity 15 (Creditors ledger)
Required
Certain transactions of the business Bruto Ltd. are given. Record these transactions
directly into the creditor, Solly Wholesalers’ (CL5) account, in the creditors’ ledger.
1 Amount owed by Bruto Ltd. to Solly Wholesalers, R16 200.
4 Receive an invoice from Solly Wholesalers for goods bought on credit, R4 100
minus 20% trade discount. Re-number the invoice to 136.
7 Issue cheque 210 to Solly Wholesalers for the amount owed to them on 1 May 2011
minus 5% discount.
12 Buy the following on credit from Solly Wholesalers:
 Goods, R6 400
 Paper for the printer, R280

Term 1 Topic 5
Re-number the invoice to 140.

18 Issue debit note 38 to Solly Wholesalers for goods returned to them, R1 450.
23 Buy goods for R2 600 from Solly Wholesalers and pay with cheque 278.
25 Pay Solly Wholesalers with cheque 282 for partial payment of the business
account, R5 200.
Answer sheet
Creditors’ ledger of BrutoLtd.
Solly Wholesalers CL5
2.4.4 Advanced ledger accounts

Trading stock
It is important to remember that amounts shown in the Trading stock account are
always at cost price.
Example of a Trading stock account

Dr. Trading stock B6 Cr.
20.. 1 Balance b/d (1) 20.. 30 Creditors control CAJ (5)
Apr Apr
30 Bank CPJ (2) Cost of sales CRJ (6)
Creditors control CJ (3) Cost of sales DJ (7)
Petty cash PCJ (4) Drawings GJ (9)
Cost of sales DAJ (8) Stationery GJ (10)
Balance c/d (11)
20.. 1 Balance b/d (11)

May

Term 1 Topic 5
Explanation of a Trading stock account

1 Stock on hand at the beginning of the month.
2 Purchase of stock for cash = Cheque counterfoil
3 Buy goods on credit from supplier = Original invoice
4 Buy goods and pay out of the petty cash = Petty cash voucher
5 Goods previously bought on credit, returned to the supplier = Duplicate Debit note
6 The cost price of the goods as cash sales, is transferred to the Cost of sales account.
7 The cost price of the goods sold on credit is transferred to the Cost of sales account.
8 The cost price of the goods, previously sold on credit to a debtor, is returned and
corrected in the books.
9 The owner took goods at cost price for his own use = Journal voucher
10 Correction of an error = debit or credit side = Journal voucher
11 Stock on hand at the end of the month.
Control accounts
Introduction
The purpose of control accounts is to check the balance in the subsidiary ledgers. The
balance of the Debtors’ control account in the General Ledger is checked and confirmed
against the total of the debtors’ balances in the Debtors Ledger. In the same way the
balance of the Creditors’ control account in the General Ledger is checked and
confirmed against the total of the creditors’ balances in the Creditors’ Ledger.
Reconciliation of control account balances with the totals of balances of accounts

in the Debtors and Creditors ledger.
The debit balance of the Debtors’ control account in the general ledger has to be
reconciled with the totals of debit and credit balance according to the debtors list. The
credit balance of the Creditors’ control account in the general ledger has to be
reconciled each month with the totals of debit and credit balances according to the
credit balances according to the creditors list.
If the balances are not the same, an investigation needs to be done to reconcile the
balances.

Term 1 Topic 5
Tips to reconcile the balances:

 No entry was made = correct in the control account and on the list.
 Mistake on source document = correct in the control account and on the list.
 Total of a journal is incorrectly added = correct in the control account.
 Posting mistake to an individual debtor/creditor account = correct on list.
 If an amount is posted to the correct account in an individual debtors/creditors
account but on the wrong side, double the amount must be put on the other side.
Example: M. Visagie (a debtor) bought stock on credit for R240. It was recorded
correctly in the DJ but the posting was done to the credit side of the account of M.
Visagie. To correct the error, the account of M. Visagie must be debited with R400
(R200 to cancel the credit entry and R200 with the correct recording)

Debtors’ control account
Example
Dr. Debtors’ control B7 Cr.
20.. 1 Balance b/d (1) 20.. 30 Bank and discount CRJ (6)
Apr Apr allowed
30 Sales DJ (2) Debtors’ Allowances DAJ (7)
Bank (R/D) CPJ (3) Journal credits GJ (8)
Petty cash PCJ (4) Balance c/d (9)
Journal GJ (5)
debits
20.. 1 Balance b/d (9)

May
Explanation
1 Amount owed by debtors at the beginning of the month.
2 Goods sold on credit to debtors = Duplicate invoice
3 Cheques returned by the bank, because the cheques were dishonoured = bank debit
note. Included in this amount there may also be money that the business pays back
to the debtor with a credit balance = cheque counterfoil.
4 Carriage paid for a debtor from the petty cash and is debited against the debtors’
account = petty cash voucher

Term 1 Topic 5
5 Journal debits:
 Charge interest on a debtors’ overdue account.
 Discount cancelled on a dishonoured cheque.
 Transfers between debtors and creditors.

Correction of errors.
6 Money that was received from debtors during the month and discount allowed to
debtors = Duplicate receipt
7 Allowances given to debtors = Duplicate Credit note
8 Journal credits:
 Debtors account written off as bad debts
 Transfers between debtors and creditors
 Correction of errors
9 Amount owed by debtors at the end of the month.
Creditors’ Control Account

Example
Dr. Creditors’ control B6 Cr.

20.. 30 Bank and CPJ (5) 20.. 1 Balance b/d (1)
Apr discount Apr
received
Sundry CAJ (6) 30 Sundry CJ (2)
Allowances purchases
Journal GJ (7) Journal credits GJ (3)
debits
Balance c/d (8) Bank CRJ (4)
20.. 1 Balance b/d (8)

May
Explanation
1 The amount owed to creditors at the beginning of the month
2 Credit purchases for the month = Original invoice
3 Journal credits:
 A creditor charges interest on the business’ overdue account.
4 Money received from a creditor, e.g. a creditor with a debit balance = duplicate
receipt.
Term 1 Topic 5
5 Money that was paid to a creditor with a cheque and discount was received =
Cheque counterfoil.
6 Total discount received from creditors for items returned to them during the month
= Duplicate debit note.
7 Journal debits:
 Transfers between creditors and debtors
8 Amount owed to creditors at the end of the month.
Activity 16 (Analysis - Trading stock account)

Required
Analyse the Trading stock account in the books of Sophie Traders for September 2010
and answer the questions that follow. Sophie Traders trades in the purchases and sale
of clothes.
Information
General ledger of Sophie Traders
2010 1 Balance b/d 32 000 2010 30 4.5 CAJ 2 800
Sep Apr
30 Bank CPJ 8 400 Cost of CRJ 28 000
sales
Creditors CJ 24 300 Cost of DJ 22 000
control sales
Petty cash PCJ 1 200 Drawings GJ 1 400
4.4 DAJ 800 Donations GJ 600
Stationery GJ 420 Balance c/d ?
2010 1 Balance b/d ?

Oct
Questions
16.1 Does the business make use of the perpetual inventory system or periodic
inventory system?

Term 1 Topic 5
16.2 Calculate the balance of stock on hand on 30 September 2010.
16.3 Give a reason why the stock on hand decreased? (Remember it is a clothing
business.)
16.4 Give the contra account for the amount of R800 on the debit side.
16.5 Give the contra account for the amount of R2 800 on the credit side.
16.6 If the business’ profit margin is 50% on the cost price, calculate the sales price
for the credit recording for the amount of R28 000.
16.7 What is the source document for the debit recording for “Bank, CPJ, R8 400”?

Term 1 Topic 5
16.8 What is the source document for the credit recording for “Cost of sales, DJ,
R22 000”?
16.9 Give a reason for the debit recording of R420?
Activity 17 (Analysis – Debtors control)

Required
Analyse the Debtors’ control account in the books of Limpopo Traders for March 2011
and answer the questions that follow.
Information
General ledger of Limpopo Traders
Dr. Debtors’ control B7 Cr.
2011 1 Balance b/d (1) 2011 30 Bank and CRJ 19 300
Mar Mar discount
allowed
30 Sales DJ 18 200 (2) DAJ 3 100
(3) CPJ 240 Journal GJ 640
credits
Petty cash PCJ 160 Balance c/d (6)
Journal GJ 840
debits
2011 1 Balance b/d

Apr

Term 1 Topic 5
Questions
Additional information
The Debtors’ list totals on 28 February 2011 are as follows:
Debtors’ list
Debit Credit
R14 300 R620
17.1 What is the amount owed by the debtors on 1 March 2011?
17.2 What is the contra account for the amount of R3 100 on the credit side?
17.3 What is the contra account for the amount of R240 on the debit side?
17.4 Give one possible reason for the amount of R160 on the debit side.
17.5 Give one possible reason for the amount of R840 on the debit side.
17.6 Calculate the amount owed by the debtors on 31 March 2011.
17.7 What is the source document for the debit recording: “Sales, DJ, R18 200”?

Term 1 Topic 5
17.8 What is the source document for the credit recording for: “Journal credits, GJ,
R640”?
17.9 Give TWO possible measures that can be taken in order for debtors to pay their
debts regularly.
Activity 18 (Analysis – Creditors control)

Required
Analyse the creditors’ control account in the books of Patricia Distributors for March
2011 and answer the questions that follows.
Information
General ledger of Patricia Distributors

Dr. Creditors’ control B8 Cr.
2011 31 (3) CPJ 35 400 2011 1 Balance b/d (1)
Mar Mar
Sundry CAJ 2 300 31 (2) CJ 21 800
Allowances
Journal GJ 840 Journal GJ 610
debits credits
Balance c/d (4) Bank CRJ 140
2011 1 Balance b/d

Apr

Term 1 Topic 5
Questions
The Creditors’ list totals on 1 March 2011 are as follows:
Debtors’ list
Debit Credit
R340 R28 600
18.1 What is the amount owed to the creditors on 1 March 2011?
18.2 Show the contra account for the amount of R21 800 on the credit side.
18.3 Show the contra account for the amount of R35 400 on the debit side.
18.4 What is the amount owed to creditors on 31 March 2011?
18.5 Give two possible reasons for the recording “Journal credits, GJ, R610”
18.6 What is the source document for the recording on the debit side: Sundry
Allowances, CAJ, R2 300”?
18.7 What is the source document for the recording on the credit side: Bank, CRJ,
R140”?

Term 1 Topic 5
Activity 19 (Analysis of transactions)

On the 30 August 2010, the accountant of Mabunda Stores compared the balances of the
debtors control account and the creditors control account in the General Ledger with
the total of the debtors’ and creditors’ lists.
Required
Use the columns on the answer sheet to indicate how the errors and omissions must be
recorded to reconcile the control accounts with debtors’ and creditors’ lists.
Information
The following errors and omissions need to be corrected.
1 A credit invoice for goods sold to T. Tanli was recorded twice in the subsidiary
book, and also posted twice, R200.
2 The total of the Debtors Journal was undercast by R240 and the Creditors Journal
was overcast by R180.
3 A credit note for R544 was recorded in the Creditors Allowances Journal as R54 and
posted accordingly.
4 The amount received from C. Maduna was posted to the credit side of the account
of C. Maduma, R144.
5 An amount of R87 in the Debtors Allowances Journal was incorrectly posted to
debtor N. Zungu’s account as R187.
6 The totals of the discount allowed column, R300 and debtors control column,
R18 644, in the Cash Receipts Journal have both been posted to the debtors control
account.
7 A credit invoice for goods purchased from Kubeka Suppliers was treated as a credit
note, R99.
8 An amount of R180 in the debtors control column in the Cash Receipts Journal was
not posted.
9 A creditor with a debit balance of R40 was included in the list of debtors.
10 A credit balance of R322 on the account of S. Sechele is an amount paid in by him
after his account had been written off as irrecoverable. This amount was included
in the debtors control column in the Cash Receipts Journal.

Term 1 Topic 5
Answer sheet
No. Debtors control Debtors list Creditors control Creditors list
Debit Credit Debit Credit Debit Credit Debit Credit
1
2
3
4
5
6
7
8
9
10
Activity 20 (Debtors)
The Debtors control account and debtors list supplied were taken from the ledgers of
Mashoke Traders by an inexperienced accountant. On investigation, errors and
omissions were found.
Required
1 Draw up a corrected Debtors control account for September 2010 after all errors,
adjustments and omissions have been considered. Balance the account.
2 Prepare the corrected list of debtors at 30 September 2010.
General ledger of Mashoke Traders

Dr. Debtor’s control B7 Cr.
2010 1 Balance b/d 21 430 2010 30 Bank and CRJ 28 560
Sep Sep discount
allowed
30 Debtors DAJ 960 Bank (R/D) CPJ 300
Allowances
Sales DJ 32 622 Journal GJ 530
credits
Journal GJ 840 Balance c/d 26 852
debits
55 852 55 852
2010 1 Balance b/d 26 462
Oct

Term 1 Topic 5
Note: The bookkeeper made posting errors to the Debtors control account.
Debtors list on 30 September 2010 Debit Credit

D. Botha 7 202
L. Uys 5 380
G. Coetzee 5 890
J. van der Linde 4 520
B. de Villiers 1 980
W. van Jaarsveldt 640
G. Haasbroek 800
25 572 640
Errors and omissions
1 The list of debtors had the following totals on 1 September 2010:
Total of debtors with debit balances, R21 370
Total of debtors with credit balances, R720
2 The receipt issued to B. De Villiers for R870 cash received, was recorded correctly
in the Cash Receipts Journal, but was posted to his account as R780.
3 The total of debtors’ allowances column in the Debtors Allowances Journal was
under cast by R20.
4 An entry in respect of sales returns of R100 by G. Haasbroek was correctly
entered in the Debtors’ Allowances Journal, but posted to the wrong side of
Debtor G. Haasbroek’s account by mistake.
5 The debit column of the debtors’ list was under cast by R200.
6 There was no entry made in the General Ledger for the transfer of the account of
W. van Jaarsveldt with a credit balance of R640 from his account in the Creditor’s
Ledger.
7 The amounts on the credit side of J. van der Linde’s were under cast by R400.
8 On 30 September R18 postage was paid on behalf of a debtor, G. Coetzee, from
the petty cash. The entry was recorded in the Petty Cash Journal, but not posted
to the ledger.
9 When L. Uys paid R1 000 on his account he received a 10% discount, which was
recorded in the Cash Receipts Journal. However, this discount was not posted to
his account.

Term 1 Topic 5
Answer sheet
Dr. Debtors control Cr.

D. Botha
L. Uys
G. Coetzee
J. van der Linde
B. de Villiers
W. van Jaarsveldt
G. Haasbroek
Activity 21 (Creditors)
The net total of the Creditors list, extracted from the Creditors Ledger of Lucia Traders
on 30 November 2010, did not correspond with the balance of their Creditors Control
Account.
Required
Take all the information given below into account in order to reconstruct the
following, showing how they would have appeared if the errors and omissions had not
occurred:
1 The correct Creditors control account.
2 The correct Creditors list.
3 Discuss what is involved in setting up a good system of internal control over
creditors.

Term 1 Topic 5
Discuss what is involved in setting up a good system of internal control over creditors.
Information
1 On 1 November 2010 Lucia Traders had a balance of R4 283 in the Creditors
control account.
2 On 30 November the following amounts were posted to the Creditors control
Account:
 Creditors Journal total R42 700
 Creditors Allowances Journal total R7 108
 Cash Payments Journal totals:
Payments to creditors R30 200
Discount received from creditors R1 681
 General Journal totals:
Debits R3 520
Credits R1 300
3 Creditors list on 30 November 2010
Debit Credit
Ducasse Traders 689
Lund Stores 284
Lind Traders 2 065
AB Motors 4 460
Marais Traders 244
244 7 507
4 The following errors or omissions:

Term 1 Topic 5
 An invoice received from Lund Stores for R1 400 was posted to the account
of Lind Traders in the Creditors Ledger.
 Lucia Traders decided to transfer the account of Marais Traders to the
Debtors Ledger. No entry has been made in the General Journal.
 An invoice for R2 200 for goods bought on account from Ducasse Traders
was incorrectly entered in the Creditors Journal as R2 020.
 Vehicle parts to the value of R740 were returned to AB Motors. This was
correctly recorded in the Creditors Allowances Journal, but when posted to
the account of AB Motors it was posted to the account of AB Motors as a
credit purchase.
 Ducasse Traders both buys from and sells goods to Lucia Traders. The
debit balance of R500 on their account in the Debtors ledger is to be
transferred to their account in the Creditors Ledger. No entry has been
made in the books.

Term 1 Topic 5
Answer sheet
General ledger of Lucia Traders
Dr. Creditors control Cr.
List of creditors according to Creditors Ledger

Debit Credit
Activity 22 (Summative activity - Journals, Ledgers, Trial balance)

Required
You are required to do the books of Sunshine Traders for April 20..
 Do the recordings of the given transactions in the different journals. Close the
journals at the end of the month.
 Post to the General Ledger. Balance the accounts.
 Compile a Trial Balance on 30 April 20..
 Compile a Debtors ledger and debtor’s list.
 Compile a Creditors ledger and creditor’s list.
Please note:
 Show all the folio and document numbers.
 The business’ profit margin is CP + 50%.
 The last journal voucher that was issued in March 20.. is 124.

Term 1 Topic 5
Information
Balances from the Trial Balance of Sunshine Traders on 31 March 20..
Capital R578 640
Drawings R4 740
Land and buildings R280 000
Vehicles R124 000
Equipment R80 400
Trading Stock R27 300
Debtors’ Control R ?
Fixed deposit: Build Bank (10% p.a.) R30 000
Bank (Dr) R18 300
Cash float R400
Petty Cash R500
Creditors’ Control R25 100
Deposit: Rent Income R5 000
Sales R75 000
Cost of sales R50 000
Debtors’ Allowances R4 200
Stationery R1 800
Packing Material R960
Salaries R24 000
Wages R21 600
Discount allowed R240
Discount received R1 380
Bank charges R890
Carriage on sales R435
Interest on current account R265
Interest on overdue debtors R180
Interest on overdue creditors R420
Rent Income R15 000
Donations R160
Telephone R6 300
Water and electricity R9 300
Bad debts R1 400
Interest on fixed deposit R750
Bad debts recovered R230

Term 1 Topic 5
Balances in the Debtors’ List: Balances in the Creditors’ List:

Kromhout Traders R150 (Cr) Kromhout Traders, R3 200 (Cr)
S. Moaner, R2 000 (Dr) Brom Distributors, R8 400 (Cr)
G. Gift, R4 800 (Dr) Santie Limited, R10 500 (Cr)
L. Lona, R5 400 (Dr) Mala Manufacturers, R3 000 (Cr)
R. Madisha, R2 150 (Dr)
Transactions: April 20..

1 A statement of Sunshine Traders’ account was received from Kromhout Traders.
It was decided to transfer the credit balance in the debtors’ ledger to the account
in the creditors’ ledger.
3 Issue cheque 312 to Kromhout Traders in payment of Sunshine Traders’ account,
after they received R150 discount.
The telephone bill was received from Telkom. Issue cheque 313 to pay the amount
of R2 300.
4 Receive a cheque from R. Brown, the owner, to increase his capital contribution to
R600 000. Issue receipt 151.
Credit sales of merchandise to:
L. Lona, R1 200 (invoice 88)
R. Madisha, R750 (invoice 89).
6 Pay Santie Ltd. with cheque 314 in payment of Sunshine Traders’ account minus
5% discount.
Issue cheque 315 to the City Hall for the month’s water and electricity of R2 800.
8 Buy goods on credit from Mala Manufacturers for R2 300 minus 20% discount
(Renumber invoices from 132).
Brom Distributors charges Sunshine Traders’ overdue account with 7% interest
p.a. for three months.
10 Issue Credit Note 56 to L. Lona for merchandise returned, R300.
It has been discovered that Stationery bought by Brom Traders for R280 on credit
was posted to the Trading stock account. Correct the error.
Issue cash cheque 316 for:
Wages, R1 800
Cash Float increased to R600.
11 Issue Debit Note 35 to Mala Manufacturers for goods sent back, R450 minus 20%
discount.
12 Petty cash payments:
Stationery, R140 (Petty Cash Voucher 86)
Donations, R80 (Petty Cash Voucher 87).

Term 1 Topic 5

L. Lona pays his account and receives 5% discount. Issue receipt 152.
Receive a cheque from S. Botha for the rent of part of the building,
R5 000. Issue receipt 153.
15 Buy the following on credit from:
Kromhout Traders, packing material, R180 and stationery, R260.
Mala Manufacturers, equipment R6 400.
Pay R400 from the petty cash for two days’ wages to a worker who washed the
windows. Issue petty cash voucher 88.
16 Issue cheque 317 to the petty cash cashier, R500.
Issue invoice 90 to R. Madisha for merchandise sold on credit, R360.
17 Issue cash cheque 318 for wages, R1 800.
18 Issue Debit note 36 to Mala Manufacturers. They have forgotten to give 20%
discount for Equipment bought on credit on the 15th.
Receive a cheque from Build Bank for interest earned monthly on a fixed deposit.
Issue receipt 154.
21 Sell goods on credit to Kromhout Traders for R780. Issue invoice 91.
Issue petty cash voucher 89 to SA Deliveries for merchandise delivered to
Kromhout Traders, R140. Levy the amount against Kromhout Traders’ account.
23 Sell goods on credit to S. Moaner for R2 700. Issue invoice 92.
Receive a cheque from S. Moaner in payment of his account, on 1 April 20.. minus
2½% discount. Issue receipt 155.
25 Issue Credit Note 57 to S. Moaner for Allowances given, R270.
Receive S. Moaner’s cheque back from the bank, with a bank Debit Note and the
remark ‘R/D - insufficient funds’.
Charge G. Gift’s overdue account 2½% interest p.a. for two months.
26 The owner takes merchandise for his own use, R390.
Buy the following on credit:
Santie Limited, R3 600 minus 20% discount for goods.
Kromhout Traders R380 for paper for the printer, as well as R150 for packing
material.
27 Donate merchandise of R200 at cost price to the local children’s home.
28 Issue Debit Note 37 to Kromhout Traders for packing material of R40 sent back to
them.
Issue cash cheque 319 for wages, R1 800.
Pay a day’s wages R100 from the petty cash to the garden worker. Issue petty cash
voucher 90.Buy goods for R50 and pay for them from the petty cash. Issue petty
cash voucher 91.
Term 1 Topic 5
29 Sell goods on credit to L. Lona for R540. Issue invoice 93.

Pay SA Deliveries with cheque 320 for delivery of goods bought on credit, R340.
Receive a cheque from G. Pillay of R400. It is for his account that has already
been written off as a bad debt. Issue receipt 156.
30 Issue cheque 321 to Brom Distributors in payment of Sunshine Traders’ account,
R8 214. Receive R200 discount.
Pay S. Moot’s salary with cheque 322 for the month, R8 000.
Receive the bank statement from Perm Bank, which shows the following:
Service fees, R210
Credit card levies, R340
Interest on credit balance, R110.
Pay Snow Distributors R940 with cheque 323 for goods bought with cash.
G. Gift is declared insolvent. Receive a first and final dividend of 50 cents in the
Rand. Write the balance off as a bad debt. Issue receipt 157.
Issue cheque 324 to restore the Petty cash.

Term 1 Topic 5
Cash Receipts Journal of Sunshine Traders – April 20.. CRJ

Analysis Sundry Accounts
Cost of Debtors’ Discount
Doc Day Details Fol of Bank Sales
sales Control allowed Amount Fol Details
receipts

Term 1 Topic 5
Cash Payment Journal of Sunshine Traders – April 20.. CPJ

Trading Debtors Creditors Discount Sundry Accounts
Doc Day Name of payee Fol Bank Wages
stock control control received Amount Fol Details

Term 1 Topic 5
Petty Cash Journal of Sunshine Traders – April 20.. PCJ

Trading Sundry Accounts
Doc Day Details Fol Petty cash Wages Stationery
stock Amount Fol Details
Creditors’ Journal of Sunshine Traders – April 20.. CJ

Creditors Trading Packing Sundry Accounts
Doc Day Creditors Fol Stationery
control stock material Amount Fol Details

Term 1 Topic 5
Creditors’ Allowances Journal of Sunshine Traders – April 20.. CAJ

Creditors’ Trading Packing Sundry Accounts
Control Stock material Amount Fol Details
General Journal of Sunshine Traders – April 20.. GJ

Debtors’ Control Creditors’ Control
Day Details Fol Debit Credit

Term 1 Topic 5

Term 1 Topic 5
Debtors Journal of Sunshine Traders – April 20.. DJ Debtors’ Allowances Journal of Sunshine Traders – April 20.. DAJ
Debtors
Doc Day Debtors Fol Sales Cost of sales Doc Day Debtors Fol Cost of sales
Allowances

Term 1 Topic 5
Answer sheet
General ledger of
Dr. Capital B1 Cr.
Dr. Drawings B2 Cr
Dr. Land and buildings B3 Cr
Dr. Vehicles B4 Cr
Dr. Equipment B5 Cr
Dr. Trading stock B6 Cr

Term 1 Topic 5
Dr. Debtors control B7 Cr
Dr. Fixed deposit: Build Bank B8 Cr
Dr. Bank B9 Cr
Dr. Cash float B10 Cr
Dr. Petty cash B11 Cr
Dr. Creditors control B12 Cr

Term 1 Topic 5
Dr. Deposit: Rent Income B13 Cr
Dr. Sales N1 Cr
Dr. Cost of sales N2 Cr
Dr. Debtors Allowances N3 Cr
Dr. Stationery N4 Cr
Dr. Packing material N5 Cr
Dr. Salaries N6 Cr

Term 1 Topic 5
Dr. Wages N7 Cr
Dr. Discount allowed N8 Cr
Dr. Discount received N9 Cr
Dr. Bank charges N10 Cr
Dr. Carriage on sales N11 Cr
Dr. Investment on current account N12 Cr
Dr. Interest on overdue debtors N13 Cr

Term 1 Topic 5
Dr. Interest on overdue creditors N14 Cr
Dr. Rent Income N15 Cr
Dr. Donations N16 Cr
Dr. Telephone N17 Cr
Dr. Water and electricity N18 Cr
Dr. Bad debts N19 Cr
Dr. Interest on Fixed deposit N20 Cr

Term 1 Topic 5
Dr. Bad debts recovered N21 Cr
Trial Balance of Sunshine Traders on 30 April 20..

Balance Sheet section Fol. Debit Credit

Term 1 Topic 5
Debtors’ Ledger of Sunshine Traders

Kromhout Traders DL1
Date Day Details Fol Debit Credit Balance
S. Moaner DL2
G. Gift DL3
L. Lona DL4

Term 1 Topic 5
R. Madisha DL5
Debtors list of Sunshine Traders

Debtors list Fol Debit
Creditors’ Ledger of Sunshine Traders

Kromhout Traders CL1
Brom Distributors CL2


Term 1 Topic 5
Santie Ltd. CL3

Mala Manufacturers CL4

Creditors list of Sunshine Traders

Creditors list Fol Credit
3 The Accounting equation
3.1 Introduction
The primary aim of a business is to make a profit through buying and selling
merchandise or to gain an income by rendering a service. By means of accounting the
businessman can ascertain whether he/she has succeeded in realising that primary
aim. The primary aim of accounting is therefore to determine the financial result (net
profit or net loss) and the financial position of the enterprise as at a specific date.
The financial position of the enterprise is measured by the accounting equation.

Term 1 Topic 5
3.2 Accounting equation

The accounting equation basically states that: ASSETS = EQUITY + LIABILITIES.
A feature of this equation is that the equation remains balanced after every
transaction entry.
Assets
 An entry on the left-hand (debit) side of an asset account creates or increases an
asset value.
 An entry on the right-hand (credit) side of an asset account decreases the asset
value.
Liabilities
 An entry on the credit side of a liability account creates or increases the liability.
 An entry on the debit side of a liability account decreases the liability.
Equity
 An entry on the credit side of an equity account creates or increases the equity.
 An entry on the debit side of an equity account decreases the equity.
 A nominal account indicating a loss or expense decreases equity.
 A nominal account indicating a profit or income increases equity.
3.3 Analysis of transactions

Receipt or capital contribution from owner
Source document: Duplicate receipt
Journal: CRJ
Analysis: Cash in bank (an asset) increases
Or Bank overdraft (liability) decreases
Capital (equity) is created – increases
Double entry: Dr. Bank A+ (or L – overdraft)
Cr. Capital E+

Term 1 Topic 5
Sale of merchandise for cash

Source document: Cash register roll
Journal: CRJ
Analysis: Selling price Cash in bank (an asset) increases
Or Bank overdraft (liability) decreases
Sales (income) increases equity
Cost price Cost of merchandise sold (expense) decreases equity.
Trading stock (an asset) decreases
Double entry:
Selling price Dr. Bank A+ (or L – overdraft)
Cr. Sales (an income account) E+
Cost price Dr. Cost of sales (an expense account) E-
Cr. Trading stock A-
Collection of debtor’s account: receipt of cash

Journal: CRJ
Or Bank overdraft (a liability) decreases
Debtor (an asset) decreases
Double entry: Dr. Bank A+ (or L – overdraft)
Cr. Debtors control A-
Cr. Debtor’s account in debtors ledger
Discount allowed to debtor

Journal: CRJ
Analysis: Discount allowed (an expense) decreases equity
Double entry: Dr. Discount allowed E-
Cr. Debtor’s account in debtors ledger.

Term 1 Topic 5
Rent received from a tenant

Source document: Duplicate receipt/Bank statement (if tenant deposited
money directly into bank account)
Journal: CRJ
Rent income (income) increases equity
Double entry: Dr. Bank A+ (or L- overdraft)
Rent income (an income account) E+
Interest earned on a favourable bank balance

Source document: Bank statement
Journal: CRJ
Interest on current account (income) increases equity.
Double entry: Dr. Bank A+
Cr. Interest on current account (an income account) E+
Fixed deposit at SA Bank matured

Source document: Duplicate receipt/Bank statement (if SA Bank deposited
Journal: CRJ
Fixed Deposit (an asset) decreases
Cr. Fixed deposit: SA Bank A-
Earned interest on fixed deposit
Source document: Duplicate receipt/Bank statement (if SA Bank deposited
Journal: CRJ
Interest on fixed deposit (income) increases equity.
Cr. Interest on fixed deposit (an income account) E+

Term 1 Topic 5
Commission earned/ Services rendered

Source document: Cash register roll
Journal: CRJ
Analysis: Cash in bank (asset) increases
Current income (income) increases equity
Cr. Current income (an income account) E+

Purchase of a tangible asset by cheque (e.g. vehicles)
Source document: Cheque counterfoil
Journal: CPJ
Analysis: Vehicles (an asset) increases
Cash in bank (an asset) decreases
Or Bank overdraft (liability) increases
Double entry: Dr. Vehicles A+
Cr. Bank A- (or L+ overdraft)
Purchase of a current asset by cheque (e.g. trading stock)

Journal: CPJ
Analysis: Trading stock (an asset) increases
Double entry: Dr. Trading stock A+
Purchase of consumable by cheque (e.g. stationery)

Journal: CPJ
Analysis: An expense e.g. stationery decreases equity
Double entry: Dr. Expense account e.g. stationery E-

Term 1 Topic 5
Payment of creditor’s account

Journal: CPJ
Analysis: Creditor (a liability) decreases
Double entry: Dr. Creditors’ control
Dr. Creditor’s account in creditors ledger
Discount received from a creditor

Journal: CPJ
Discount received (an income) increases equity
Double entry: Dr. Creditors’ control L-
Cr. Discount received E+
Dishonoured cheque received from bank (debtor pay his account previously)
Source document: Bank debit note/Bank statement
Journal: CPJ
Analysis: Debtor (an asset) increases
Bank (an asset) decreases
Or bank overdraft (liability) increases
Double entry: Dr. Debtors’ control A+
Dr. Debtor’s account in debtors ledger
Bank charges
Journal: CPJ
Analysis: An expense bank charges decreases equity
Double entry: Dr. Bank charges E-
Term 1 Topic 5
Interest charged by the bank on an overdraft bank account.

Journal: CPJ
Analysis: An expense interest on bank overdraft decreases equity
Bank overdraft (liability) increases
Double entry: Dr. Interest on bank overdraft E-
Cr. Bank L- (bank is overdrawn)
Payment on Loan to SA Bank

Source document: Cheque counterfoil/Bank statement (if paid by debit
order)
Journal: CPJ
Analysis: Loan (a liability) decreases
Double entry: Dr. Loan: SA Bank L-
Pay interest on loan to SA Bank

Source document: Cheque counterfoil/Bank statement (if paid by debit
order)
Journal: CPJ
Analysis: An expense- interest on loan decreases equity
Double entry: Dr. Interest on loan E-
3.3.3 Debtors Journal

Sale of merchandise on credit
Source document: Duplicate credit invoice
Journal: DJ
Analysis:
Selling price Debtor (an asset) increases (owes money to the
enterprise)
Sales (income) increases equity

Term 1 Topic 5
Cost price Cost of merchandise sold (expense) decreases equity

Double entry: Dr. Debtors control A+
Selling price Dr. Debtor’s account in debtors ledger
Cr. Sales (income account) E+
Dr. Cost of sales (expense account) E-
Cost price Cr. Trading stock A-
3.3.4 Debtors Allowances Journal

Debtors’ returns and Allowances: return of goods by a debtor
Source document: Duplicate credit note
Journal: DAJ
Analysis:
Selling price Debtors Allowances decreases equity
Cost price Trading stock (an asset) increases
Cost of sales increases equity
Double entry: Dr. Debtors Allowances E-

Selling price Cr. Debtors control A-
Cost price Dr. Trading stock A+
Cr. Cost of sales E+
An Allowances given to the debtor on the original recorded selling price

Source document: Duplicate credit note
Journal: DAJ
Analysis: Debtors Allowances decreases equity
Double entry: Dr. Debtors Allowances E-
Note: No double entry for cost of sales

Term 1 Topic 5
3.3.5 Creditors Journal

Purchase of tangible asset on credit (e.g. equipment
Source document: Original credit invoice
Journal: CJ
Analysis: Equipment (an asset) increases
Creditor (a liability) increases
Double entry: Dr. Equipment A+
Cr. Creditors control L+
Cr. Creditor’s account in creditors ledger
Purchase of current asset on credit (e.g. trading stock)

Journal: CJ
Purchase a consumable on credit (e.g. stationery)

Journal: CJ
3.3.6 Creditors Allowances Journal
Creditors’ returns and Allowances: Allowances received on purchase of tangible
asset (e.g. trade discount omitted)
Source document: Duplicate debit note
Journal: CAJ
Tangible asset (e.g. equipment) decreases
Double entry: Dr. Creditors control L-
Cr. Equipment A-

Term 1 Topic 5
Return of/or an Allowances received on merchandised purchased on credit

Journal: CAJ
Return of/or an Allowances received on a consumable purchased on credit

Journal: CAJ
An expense account (e.g. stationery) increases equity
Cr. expense account (e.g. stationery) E+
Buy stock and pay out of the petty cash
Source document: Petty cash voucher
Journal: PCJ
Petty cash (an asset) decreases
Cr. Petty cash A-
Pay for carriage on purchases and pay out of the petty cash on behalf of a debtor
Journal: PCJ
Analysis: Debtor (an asset) increases
Dr. Debtor’s account in debtors ledger
Cr. Petty cash A-

Term 1 Topic 5
Purchase of consumable and pay out of the petty cash (e.g. stationery)
Journal: PCJ
Cr. Petty cash A-
Pay an expense (e.g. wages) out of the petty cash

Journal: PCJ
Analysis: An expense e.g. wages decreases equity
Double entry: Dr. Expense account e.g. wages E-
Cr. Petty cash A-
3.3.8 General Journal
Cancellation of discount allowed on a dishonoured cheque
Source document: Journal voucher
Journal: GJ
Analysis: Debtors control (an asset) increases
Discount allowed (an expense) increases equity
Dr. Debtor’s account in the debtors ledger
Cr. Discount allowed (expense) E+
Interest charge on overdue debtors account

Journal: GJ
Analysis: Debtors control (an asset) increases
Interest on overdue debtors (an income) increases equity
Dr. Debtors control A+
Double entry: Dr. Debtor’s account in the debtors ledger
Cr. Interest on overdue debtors (income) E+

Term 1 Topic 5
Interest charged by a creditor on an overdue account

Journal: GJ
Analysis: Interest on overdue creditors (an expense) decreases
equity
Creditors control (liability) increases
Double entry: Dr. Interest on overdue creditors (expense) E -+
Cr. Creditor’s account in the creditors ledger
Write a debtors account of as irrecoverable

Journal: GJ
Analysis: Bad debts (an expense) decreases equity Debtors control
(an asset) decreases
Double entry: Dr. Bad debts (expense) E-
Cr. Debtor’s account in the debtors ledger
Donation of trading stock at cost price

Journal: GJ
Analysis: Donations (an expense) decreases equity
Double entry: Dr. Donations (expense) E-
The owner takes trading stock at cost price

Journal: GJ
Analysis: Drawings (an expense) decreases equity
Double entry: Dr. Drawings (expense) E-
Capitalisation of interest on loan at MB Bank


Term 1 Topic 5
Journal: GJ
Analysis: Interest on loan (an expense) decreases equity
Loan at MB Bank (liability) increases
Double entry: Dr. Interest on loan (expense) E-
Cr. Loan: MB Bank L+
Capitalisation of interest on fixed deposit at XY Bank

Journal: GJ
Analysis: Fixed deposit at XY Bank (an asset) increases
Interest on fixed deposit (an income) increases equity
Double entry: Dr. Fixed deposit: XY Bank A+
Cr. Interest on fixed deposit (income) E+
Activity 23 (AOL)
Required
Analyse the following transactions under the headings provided. Under account
debited and account credited, you must indicate which accounts in the General ledger
are debited and credited. In the accounting equation, indicate an increase with a “+”, a
decrease with a “-“before the amounts and no change with a “0”. Assume throughout
that the bank has a favourable bank balance.
Hints:
 Draw up T-accounts.
 Make sure the accounting equation (A = E + L) remains balanced after every
transaction entry.
Transactions
1 A statement of account was received from Kromhout Traders. It was decided to
transfer the credit balance (R150) in the debtors’ ledger to the account in the
creditors’ ledger.
2 The telephone bill was received from Telkom. Issue a cheque to pay the amount of
R2 300.
3 Receive a cheque from R. Brown, the owner, to increase his capital contribution
from R578 640 to R600 000.
4 Pay Santie Ltd. in payment of our account of R10 500 minus 5% discount.
5 Buy goods on credit from Mala Manufacturers for R2 300 minus 20% trade
discount.
6 Brom Distributers charges our overdue account of R8 400 with 7% interest per
annum for three months.
Term 1 Topic 5
7 Credit sales of merchandise to L. Lona, R4 200. The cost price of the goods sold was
R2 100.
8 L. Lona returned R300 worth of trading stock back. The cost price of the goods was
R150.
9 Sent goods back to Mala Distributors (creditor) worth R450 minus 20% trade
discount.
10 It was discovered that stationery bought on credit for R280 from Morne Traders was
posted to the trading stock account. Correct the error.
11 Buy stationery from SNA Distributers for R80 and pay with petty cash.
12 Cash sales of merchandise, R9 600. The cost price of the goods sold was R4 800.
13 The owner took merchandise with a selling price of R600 for his own use. The cost
price of the goods was R300.
14 R. Radebe (a debtor) is declared insolvent. Receive a first and final dividend of 20
cent in the Rand. R. Radebe owes the business R1 100.
15 Pay R400 taken from the petty cash for two days’ wages to a worker who washed
the windows.
16 Receive a cheque from S. Moaner on payment of his account of R2 000 minus 2½%
discount.
17 Receive S. Moaner’s cheque back from the bank with the remark “R/D insufficient
funds”. (Look at nr. 16)
18 Donate merchandise of R200 at cost price to the local children’s home.
19 Charge G. Gifts (a debtor) overdue account of R4 800 with 2½% interest for two
months.
20 Receive a cheque from G. Pillay for R400. It is for his account that has already been
written off as bad debts.
21 Pay SA Deliveries with a cheque for delivery of goods bought on credit, R340.
22 The fixed deposit by AB Bank of R30 000 matured today. Received a cheque of
R32 500. Included in the amount received is interest on fixed deposit.
23 Pay S. Moot’s salary for the month, R8 000.
24 Pay SA Deliveries R140 with petty cash for delivering goods to L. Prinsloo (debtor).
The amount must be levied against the debtors’ account.
25 Receive the bank statement from Perm Bank, reflecting the following:
 Service fees, R210
 Credit card levies, R340
 Interest on credit balance, R110

Term 1 Topic 5
Answer sheet
General ledger
Account Account
Nr Source document debited credited A OE L

Term 1 Topic 5
Activity 24 (Transaction analysis)

Required
Analyse the following transactions under the headings provided. Under account
debited and account credited, you must indicate which accounts in the General ledger
are debited and credited. In the accounting equation, indicate an increase with a “+”, a
decrease with a “-“ before the amounts and no change with a “0”. Assume throughout
that the bank has a credit balance.
Note: The business profit margin is 150% on cost price.
Transactions
1 Cash sales of merchandise. The cost price of the goods were R2 000.
2 Receive a cheque from S. Abrahams on payment of his account of R4 000 minus
5% discount.
3 Receive S. Abrahams’ cheque back from the bank with the remark “R/D insufficient
funds”. (Look at nr. 2)
4 Pay Limpopo Traders in payment of the account of R8 500 minus 10% discount.
5 Buy goods per cheque from Roland Manufacturers for R12 300 minus 20% trade
discount.
6 Pay SA Deliveries with a cheque for delivery of goods bought on credit, R840.
7 R. Rossouw (a debtor) is declared insolvent. Receive a first and final dividend of 30
cent in the Rand. R. Rossouw owes the business R500.
8 The owner increased his capital contribution by depositing R20 000 in the business
bank account.
9 Receive the bank statement from Willow Bank, which reflects the following:
 Bank charges, R610
 Interest on bank overdraft, R180
10 Receive R5 000 rent from the tenant, M. Botha.

Term 1 Topic 5
Answer sheet
General ledger
Account Account

Term 1 Topic 5
Overview
Topic 1 Page 133 Value Added Tax

1 Page 133 Introducing Value-added Tax
2 Page 134 Basic VAT concepts
Overview – Value added tax
1 Introducing Value-added Tax
The Value-added Tax Act 89 of 1991 was promulgated in June 1991. This Act provides for
value-added tax (VAT) as from 30 September 1991.
VAT is levied at each point in the production and distribution chain. VAT is based on a
tax credit system which provides for each producer or distributor in the chain to recover
the tax paid by him. The tax charged by each producer or distributor in the chain of
services or goods before it reaches the end user, is in effect the tax on the value added
by him.
The tax payable to the South African Revenue Service (SARS), is tax on the delivery of
goods and services by a business (output tax) less the tax on the delivery of goods and
services to the business (input tax).
Output tax is the tax levied on the delivery of goods and services.
Input tax is the tax levied on the delivery to the business or imports made by the
business. No deductions for input tax can be claimed, unless a proper tax invoice is
presented.
The basic calculation is:

Output tax less input tax = amount payable/refundable

Term 2 Topic 1
Value Added Tax
2 Basic VAT concepts
2.1 VAT rate

The law provides for two types of delivery:
 Taxable delivery at a standard rate (14% at present) or 0% (zero rate delivery)
 Exempted delivery
A business with zero rate delivery can claim all its input tax as a deduction in its VAT
calculation.
2.2 Zero rate delivery includes the following:

 Fuel and oil
 Brown bread
 Graded maize meal for human consumption
 Goods used for agriculture
 Transport of passengers on international flights
A business that provides exempted deliveries may not claim its input tax as a
deduction.
2.3 Exempted deliveries include the following:

 The delivery of financial services
 The delivery of housing in a house
 The transport of passengers by road or rail
 The delivery of educational services
 Trade union member contributions

Term 2 Topic 1
Value Added Tax
2.4 VAT returns

VAT returns must be handed in every second month. VAT is entered into the different
journals and posted to the following ledger accounts:
 VAT-input (purchases)
 VAT-output (sales)
At the end of the first month, above-mentioned accounts are only balanced. At the end
of the second month, above-mentioned accounts are closed off to a VAT-control
account to determine whether the amount is payable or refundable.
When the difference between the debit and credit balance of VAT-control:
is a credit, the difference is payable to SARS (current liability);
is a debit, the difference is refundable by SARS (current asset).
2.5 Accounting basis

Two accounting bases are allowed for the calculation of VAT liability, namely the:
 invoice basis; and
 payment basis.
According to the invoice basis, tax is accounted for at the:

 issuing of the invoice;
 receipt of the payment, whichever happens first.
According to the payments basis, tax is accounted for when payments are made
(purchases) and payments received (sales).
2.6 VAT and bad debts

When goods are sold to debtors on credit, the selling price will include VAT. In the
debtors' account the VAT will be included and the VAT amount should be paid over to
SARS.
If a business is registered with SARS on a payments basis, VAT will be paid over to
SARS when the money is received from the debtor. If a person's account is written off,
neither the debt nor the VAT will be recovered from the debtor and no amount will be
paid over to SARS.

Term 2 Topic 1
Value Added Tax
If a business is registered with SARS on an invoice basis, VAT will be paid to SARS as
soon as the invoice is issued. If a debtors' account is written off as irrecoverable, the
amount previously paid over to SARS must be recovered from SARS in the following
month.
Activity 1
Mr Khumalo is a mathematics teacher who makes a lot of money in charging fees for
extra maths lessons. He accepts only cash, not cheques, and he does not issue receipts.
He brags that he does not pay taxes and SARS cannot catch him for tax evasion. He
charges VAT on his fees, but he is not a registered vendor.
Questions
1.1 What is the difference between tax evasion and tax avoidance?
1.2 Mention any three types of taxes levied in South Africa.
1.3 Why are some goods zero-rated?
1.4 Why do you think Mr Khumalo is not registered as a VAT Vendor?

Term 2 Topic 1
Value Added Tax
1.5 What is the standard rate for VAT in South Africa?
1.6 What does the abbreviation VAT stand for?
Activity 2
Ross works at Tricky General Dealers. Ross does not know how to calculate the VAT on
the sales to the customers and he also heard that some of the items they sell are Zero
rated. He does not know what that means. Please assist Ross in calculating the VAT by
answering the questions below:
Questions
2.1 Explain to Ross why some items are Zero rated and give two examples.
2.2 Calculate the VAT that will be charged on the list of items below.
A customer had the following items in her trolley (All prices exclude VAT):
Lamb chops R56
Brown bread R5
Tomatoes R12
Coke R11
Charcoal R30
Cheese R24
Chips R13

Term 2 Topic 2
Salaries and Wages
Overview
Topic 2 Page 138 Salaries and wages Journal

1 Page 138 Glossary
2 Page 139 Salaries
3 Page 141 Wages
4 Page 142 Deductions
5 Page 155 Summary and analysis
Overview – Internal control
1 Glossary
Term Definition
Employee A person who works for a business. Someone who is employed
by an employer.
Employer A person or an institution that provides employment to others,
usually the owners of a business.
Gross salary Basic salary per month, prior to deductions.
Gross wage Basic wage plus overtime, prior to deductions.
Medical aid fund Employer’s contribution to medical aid fund.
contributions
Net salary Gross salary – deductions = net salary.
Net wage Gross wage – deductions = net wage.
Ordinary time System according to which employees are paid a set fee per hour.
Usually 40 hours per week.
Overtime Remuneration paid to workers who work longer hours than
remuneration ordinary time – usually at a set fee.
PAYE Pay-as-you-earn system.
Pension fund Employee’s contribution to pension fund.
contribution
Salary An employee receives a basic monthly salary.
Salary advice Slip given to each employee that provides information about
gross salary, deductions and net salary.
SDL Skills Development Levy.

Term 2 Topic 2
Salaries and Wages
SETA Sector Education and Training Authority.

SITE Standard Income Tax on Employees.
Unemployment Employer’s contribution to Unemployment Insurance fund.
Insurance fund
contribution
Wage envelopes Envelopes containing cash that indicate the wages to be paid to
workers. On the envelope information is provided as to how the
amount was calculated.
Wages Workers receive a basic wage on a weekly basis.
2 Salaries
2.1 Introduction
Up to now you have studied businesses that only have one employee who receives a
salary at the end of the month. Most businesses have more than one employee and at
the end of the month a Salary Journal must be prepared – this journal indicates the
amount each employee will receive. It also happens that some employees work part-
time and receive their wages on a weekly basis – a Wages Journal will be set up.
An employer is a person who provides employment to others and an employee is a

person who works for a business.
2.2 Salaries
An employee who receives a salary is usually a permanent employee and receives a
salary at the end of the month. When salaried people are employed, the employer and
employee agree on the annual salary and the amount is divided by 12 to determine the
monthly salary. An employee can also receive a thirteenth cheque or bonus. A
thirteenth cheque is equivalent to one month’s salary. The employer determines the
bonus and it is usually calculated at a percentage. A salaried employee is appointed at a
certain notch/scale.
Example:
R. Smit was employed on 1 January 2005. What does R. Smit receive annually and per
month before deductions? The salary scale is as follows:
96 000 x 6 000 – 108 000 x 9 000 – 126 000

Term 2 Topic 2
Salaries and Wages

Year 1: R96 000 ÷ 12 = R8 000 monthly
Year 2: R96 000 + R6 000 = R102 000 ÷ 12 = R8 500
Year 3: R102 000 + R6 000 = R108 000 ÷ 12 = R9 000
Year 4: R108 000 + R9 000 = R117 000 ÷ 12 = R9 750
Year 5: R117 000 + R9 000 = R126 000 ÷ 12 = R10 500
Activity 1
Showstar Traders employed M. Botha on 1 January 2002. The following annual scale
was agreed upon:
180 000 x 12 000 – 204 000 x 18 000 – 240 000
Questions
1.1 Complete the following table:
Year Annual increase Annual salary Monthly salary
2002
2003
2004
2005
2006
1.2 If he should receive a bonus of 60% of his monthly salary on 30 June 2004, what
will his salary, prior to deductions, be on 30 June 2004?
1.3 If he should receive a thirteenth cheque on 31 December 2006 equal to his

monthly salary, what will his salary, prior to deductions, be on 31 December
2006?

Term 2 Topic 2
Salaries and Wages
3 Wages
A person can be employed to receive a weekly wage, usually paid in cash. The worker is
usually paid a fixed hourly wage. To determine the basic wage, the fixed hourly wage is
multiplied by the number of hours worked per week. Workers who receive wages may
also be paid overtime. All workers are expected to work 40 hours per week. (This is
called ordinary time) All hours exceeding 40 hours per week are regarded as overtime.
Important:
Basic wage + overtime = Gross wage
Gross wage – deductions = net wage
Example
S. Radebe receives the following:
 R30 per hour for ordinary time.
 R45 per hour for overtime.
What would his gross wage be if S. Radebe works 45 hours per week?
Solution
40 hours x R30 per hour = R1 200
(45 – 40) 5 hours x R45 per hour = R 225
Gross wage = R1 425
Activity 2
M. Fourie receives the following:
 R50 per hour for ordinary time.
 R75 per hour for overtime.
Question
Monday is a public holiday. M. Fourie worked 43 hours during the week. Calculate his
gross wage for the week.

Term 2 Topic 2
Salaries and Wages
4 Deductions
Certain deductions need to be made before workers can receive their net salaries or net
wages. Some of the deductions are compulsory while others are not. The employee may
also request certain deductions from his or her salary, like bond repayments.
The following deductions are explained:
4.1 Pension fund contributions

In most cases pension fund contributions are compulsory for all employees. Employees
contribute to the pension funds in order to save money for when they go on pension.
This is done by deducting a percentage of their gross salary. The employer may also
make a contribution – the employer contribution. Both employer and employee
contributions are paid to the pension fund on a monthly basis.
4.2 Income tax

Each citizen is expected to pay income tax. The amount is calculated according to the
employee’s taxable income.
Taxable income = Gross salary – Pension fund contribution
The amount is calculated according to tables provided by the South African Revenue
Service (SARS). These tables change constantly as they are determined by the Minister
of Finance in his annual budget speech.
The determined amount is paid to SARS. An account is created, namely SARS (PAYE) =
SARS (Pay-as-you-earn system).
At the end of the month the business must complete an EMP 201 that is forwarded to
SARS together with the income tax payment.
At the end of the financial year (28 February) all employees receive an IRP 5 form that
indicates each employee’s gross salary for the year as well as the amounts deducted for
PAYE and SITE. Each employee must complete an income tax return in order to
determine whether he or she has paid enough income tax during the year. In case of an
overpayment, SARS repays the taxpayer, but in case where too little PAYE was paid, the
taxpayer must pay the outstanding amount to SARS.
Term 2 Topic 2
Salaries and Wages

What is SITE?
On 1 March 1088 a Standard Income Tax on Employees system was introduced.
According to this system income tax is deducted on all income received by employees.
SITE is not a different tax, but the calculations are done at the end of the financial year
rather than monthly.
4.3 Medical aid fund contributions

In most businesses it is compulsory for all employees to be members of a medical aid
fund – for their own benefit. The employer may also contribute towards the medical aid
fund. The deduction, as well as the employer contribution, is paid to the medical aid
fund at the end of each month.
Many businesses are negatively influenced by the HIV/AIDS pandemic in South Africa
as a result of absenteeism due to long periods of illness and death of staff members.
Productivity, profitability, health and safety as well as morale in the workplace are all
negatively influenced by the pandemic.
Due to AIDS medical aid funds become depleted. Although medical aid funds only pay a
small amount for a person suffering from AIDS, the problem is that the immune system
of someone who suffers from AIDS is so weakened that this person is admitted to
hospital for other diseases such as pneumonia, and not for AIDS. Medical aid funds
then have to pay out large amounts for the treatment of these illnesses.
On 15 August 2004 an article appeared in Rapport in which the following questions

were asked:
How can HIV/AIDS influence the business?

Persons who are HIV-positive become ill and their work is eventually influenced
because they work at a slower pace due to a lack of energy and is absent from work
often. Medical and pension fund costs become astronomical and the employee’s sick
leave are soon depleted. Other people need to be trained to do the work. This results in
additional costs for the employer. As a result productivity and profitability decrease.
May a worker with HIV/AIDS be dismissed?

An employee may not be dismissed because he or she is HIV-positive or has AIDS. An
employer may dismiss a worker if her or his health has deteriorated to such an extent
that he or she is no longer able to do the work, but then the reason for dismissal is
disability due to ill health or injury (incapacity).

Term 2 Topic 2
Salaries and Wages

The Good Practice Code: Dismissal according to the Labour Relations Act 66 of 1995
(LRA) determines that the extent and seriousness of the disability must first be
investigated.
In the first instance the employer must request a medical certificate from the employee.
The employer must request an investigation by an independent doctor of his/her choice
in order to confirm the diagnosis. The employer must request the employee’s doctor to
suggest that his/her client have an HIV test done. Therapy before and after an HIV test
is important.
The employer may not force the employee to have the test done. This must be done
voluntarily and the result must be kept confidential. If the employee is absent for a long
period, a temporary worker may be considered. The employee must also be given
alternative or lighter work to do. The employee may only be discharged at that point
where he or she can no longer do the work.
After a hearing has been conducted and after enough time has elapsed, counselling
provided and serious attempts have been made to adapt the work to the employee’s
abilities, the employee may be discharged if he or she is no longer able to do the work.
You must remember that HIV-positive workers must be allowed to work under normal
circumstances as long as they are medically fit to do the work. They may under no
circumstances be discriminated against.
Employers should take all reasonable steps in order to refer employees to available and
suitable health, welfare and psycho-social services.
4.4 Unemployment Insurance Fund

All employees must pay unemployment insurance. The employer must also contribute
to the Unemployment Insurance Fund. The contributions by the employer and the
employee are paid to SARS at the end of the month. Just as in the case of income tax,
the business must complete an EMP 201 and pay the UIF contributions (employer and
employee contributions) to the SARS on a monthly basis.

Term 2 Topic 2
Salaries and Wages
4.5 Skills Development Levy (SDL)

The government has decided to finance skills development through a national
development fund. The objective is to improve skills development by forcing
employers to pay a skills development levy and encourage employers to claim a part of
the levy in order to develop their employees’ skills.
An employer who is not registered for PAYE and whose salary expenses do not exceed
R5 000 000 per year, is not eligible for payment – but must still register for the levy with
SARS.
The employers have to pay 1% of their gross salaries/wages over to SARS.

Activity 3
Required
You have to do the following in the books of TAT Stores for October 2009:
3.1 Complete the Wage Journal on 28 October 2009, the last week of the month.
Close off the journal and post to the General Ledger.
3.2 Complete the Salary Journal on 31 October 2009. Close off the journal and post to
the General Ledger.
3.3 Make payments from the Cash Payments Journal and post to the General Ledger.
Note:
- The last cheque issued from the Cash Payments Journal was 946.
- TAT Stores is a number of the New Pension Fund and Health Medical Aid Fund.
Information
1 Totals of the Cash Payments Journal on 27 October 2009:
Bank, R38 290
Creditors for wages, R6 690
Trading stock, R10 310
Sundry accounts, R21 290
2 Some balances in the General Ledger :
Creditors for wages, R6 690
SARS – PAYE, R1 848
SARS – SDL, R92,40
Medical aid fund, R1 125
SARS – UIF, R504
Wages, R9 240
Medical aid fund contribution, R675
Unemployment Insurance Fund contributions, R252
Skills Development Levy, R92,40
Term 2 Topic 2
Salaries and Wages

3 Wage drawers
Remuneration
Employees Ordinary time Overtime
Hours Amount per hour Hours Amount per hour
G. Brutus 40 R25 6 R37,50
R. Johnson 40 R27 4 R40,50
M. le Roux 40 R18 8 R27,00
Deductions
Employees PAYE Medical UIF

G. Brutus 20% R50 1% of ordinary time
R. Johnson 20% R50 1% of ordinary time
M. le Roux 20% R50 1% of ordinary time
4 Salaried employees
Remuneration
Employees Per year
M. Groenewaldt R129 600
R. Fouche R99 600
M. Rossouw R150 000
Deductions
Employees PAYE Medical Pension
M. R2 700 R200 7%
Groenewaldt
R. Fouche R1 494 R240 7%
M. Rossouw R3 500 R280 7%
Note:
 TAT Stores must pay 1% Skills Development Levy.
 TAT Stores’ contribution to the medical aid fund is R1,50 for each R1
contributed by the employee.
 TAT Stores’ contribution to the Unemployment Insurance Fund is 1% of
ordinary time.
 TAT Stores’ contribution to the pension fund is on a rand-to-rand basis.

Term 2 Topic 2
Salaries and Wages
Answer sheet
Wage Journal of TAT Stores for the week ending 28 October 2009 WJ
Employees Ordinary time Overtime Gross Deductions Total Net Employer contributions
Hours Amount Hours Amount wages PAYE UIF Medical deductions wages SDL UIF Medical
Salary Journal of TAT Stores for the month ending 31 October 2009 SJ
Employees Gross Deductions Total Net Employers contributions Cheques
salary PAYE Pension Medical Deductions salary SDL Pension Medical Total issued

Term 2 Topic 2
Salaries and Wages
Cash Payments Journal of TAT Stores – October 2009 CPJ

Creditors Trading
Doc Day Name of payee Fol Bank for wages stock Sundry
accounts
General Ledger of TAT Stores

Dr. Creditors for salaries B1 Cr
Dr Creditors for wages B2 Cr
Dr SARS - PAYE B3 Cr

Term 2 Topic 2
Salaries and Wages
Dr. SARS - SDL B4 Cr.
Dr Pension fund B5 Cr
Dr Medical aid fund B6 Cr
Dr SARS - UIF B7 Cr
Dr Salaries N1 Cr

Term 2 Topic 2
Salaries and Wages
Dr Wages N2 Cr
Dr. Skills Development Levy N3 Cr
Dr Pension fund contribution N4 Cr
Dr Medical aids contribution N5 Cr
Dr UIF contribution N6 Cr

Term 2 Topic 2
Salaries and Wages
Activity 4
Maria Maseko was appointed manager of PP Traders on 1 March 2008 at a basic salary of
R180 000 per annum.
The conditions of her appointment included the following:
 Medical aid contributions by PP Traders equal to R2 for every R1 contributed by
Maria.
 Pension fund contributions by PP Traders equal R1,50 for every R1 contributed
by Maria.
 UIF Contributions by PP Traders equal to 1% of basic salaries.

An annual bonus of 80% of one month’s salary payable in each February.
Her monthly deductions from her salary are:
 PAYE (as per SARS scales)
 Pension Fund – 8% of gross salary
 Medical aid – the total premium is to be paid is R960 per month

UIF – 1% of basic salary
Income Tax salary scales for 2008/2009
ANNUAL SALARY RATES OF TAX
0 – R80 000 18% of each R1
R80 001 – R130 000 R14 400 plus 25% of the amount above R80 000
R300 001 and above R86 000 plus 40% of the amount above R300 000
Required:
4.1 The Salary Journal for March 2008 reflects the totals brought down on your
answer sheet. Maria’s details were left out in error. Complete the Salary Journal
for March 2008 by entering Maria’s details.
4.2 It actually costs PP Traders more than only her salary to employ Maria. Calculate
the total “cost to company” remuneration per month for Maria.
4.3 Post the information in the Salary Journal to the following accounts in the
General Ledger:
 Creditors for salaries
 XYZ Pension fund
 Salaries
4.4 What will the amount of the total remuneration of Maria be in February 2009?

Term 2 Topic 2
Salaries and Wages
4.5 Internal control

As the manager, Maria wants to introduce internal control procedures in the
company. Name FIVE internal control procedures Maria can introduce to control
cash received.
Answer sheet
4.1
Salary Journal for March 2008 SJ
Employee Deductions
Basic Gross Pension Medical Total Net
Employee salary Bonus salary fund Aid PAYE UIF Deductions Salary
Totals 19 000 19 000 1 520 480 4801,04 190 6991,04 12008,96
a b c d e f g h I
Employer contributions
Medical aid Pension fund UIF SDL
960 2 280 190 190
J k l M
4.2 Calculate the total “cost to company” remuneration per month for Maria.
4.3
General ledger of PP Traders
Dr. Creditors for salaries Cr

Term 2 Topic 2
Salaries and Wages
Dr. XYS Pension Fund Cr
Dr. Salaries Cr
4.4
What will the amount of gross remuneration for Maria be in February 2009?
4.5
Name FIVE internal control processes for cash received.

Term 2 Topic 2
Salaries and Wages
Activity 5
The following information was extracted from the salary records of OPEC STORES for
the month ended 31 January 2009.
Information:
Pension Medical Aid
Employee Basic salary deduction deduction PAYE
G. Zulu R36 000 p.a. 8% p.m. R250 p.m. R720 p.m.
Note:
Opec Stores contribute on a rand for rand basis to the Pension fund and R2 for every R1
contributed to the Medical Aid Fund.
Questions (Show all your calculations)
5.1 Calculate the net salary of G.Zulu for January 2009.
5.2 Calculate the cheque amount to be issued to the Medical Aid Society.
5.3 From the entries given in Column A, determine the missing ledger account in
Columns B or C.
COLUMN B COLUMN C
COLUMN A Account debited Account credited
Total of the pension deduction in the Wages Wages
Journal
Total of the cheques in the CPJ for net wages Bank
Issued a cheque to settle PAYE Bank
Total of the net salaries in the Salaries Salaries
Journal

Term 2 Topic 2
Salaries and Wages
5 Summary and analysis
5.1 Wages Journal (Assume the bank balance is favourable)
General Ledger Accounting equation

Account debited Account credited A E L
Gross wages Wages Pension fund 0 - +
Wages Medical aid fund 0 - +
Wages SARS - PAYE 0 - +
Wages SARS - UIF 0 - +
Wages Creditors for wages 0 - +
Employers Pension fund Pension fund 0 - +
contributions contribution or
wages
Medical aid fund Medical aid fund 0 - +
contribution or
wages
UIF contribution or SARS - UIF 0 - +
wages
Payments Creditors for wages Bank - 0 -
Pension fund Bank - 0 -
Medical aid fund Bank - 0 -
SARS - UIF Bank - 0 -
SARS - PAYE bank - 0 -
5.2 Salaries Journal (Assume the bank balance is favourable)

General Ledger Accounting equation
Account debited Account credited A E L
Gross salary Salaries Pension fund 0 - +
Salaries Medical aid fund 0 - +
Salaries SARS - PAYE 0 - +
Salaries SARS - UIF 0 - +
Salaries Creditors for 0 - +
salaries

Term 2 Topic 2
Salaries and Wages
Employers Pension fund Pension fund 0 - +

contributions contribution or
salaries
Medical aid fund Medical aid fund 0 - +
contribution or
salaries
UIF contribution or SARS - UIF 0 - +
salaries
Skills Development SARS - SDL 0 - +
Levy
Payments Creditors for Bank - 0 -
salaries
Pension fund Bank - 0 -
Medical aid fund Bank - 0 -
SARS - UIF Bank - 0 -
SARS - PAYE Bank - 0 -
SARS - SDL Bank - 0 -

Term 2 Topic 3
Financial accounts and Adjustments
Overview
Topic 3 Page 157 Final accounts and adjustments

1 Page 157 Closing transfers
2 Page 160 Year - end adjustments
Overview – Final accounts and adjustments
1 Closing transfers
1.1 Introduction
We have already done all the steps in the accounting cycle up to the Trial balance. After
twelve months the business has to draw up Financial Statements to determine the
profit/loss for the year. An Income statement and Balance Sheet will be drawn up and
together forms the Financial Statements of the business. Financial Statements are
prepared for a financial period. A financial period is a pre-determined 12-month period
used for accounting purposes.
1.2 The closing transfer process

Income and expenses are temporary accounts and need to be closed off at the end of the
financial year.
1.2.1 Steps in the closing transfer process:

1 Transfer debtors’ Allowances account to sales account to get the net sales.
2 Transfer sales account and cost of sales account to Trading account.
3 Balance the trading account to determine the gross profit. Transfer the balance of the
trading account to the profit and loss account.
4 Transfer all income and expenses to the profit and loss account.
5 Balance the profit and loss account to determine the net profit.
6 Transfer the balance of the profit and loss account to the Capital account.
7 Close off the drawings account to the capital account.
8 Balance the capital account.
9 Prepare a Post-closing trial balance.

Term 2 Topic 3
Example
Note: The amounts used are only for demonstration purposes.
Dr. Capital B1 Cr.
2010 31 Drawings GJ 23 800 2010 31 Balance b/d 234 500
Dec Dec
Balance c/d 295 300 Profit and loss GJ 84 600
319 100 319 100
2011Jan 1 Balance b/d 295 300
Dr Drawings B2 Cr.
2010 31 Balance b/d 23 800 2010 31 Capital GJ 23 800
Dec Dec
Dr Sales N1 Cr.
2010 31 Debtors GJ 12 000 2010 31 Balance b/d 842 000
Dec Allowances Dec
Trading GJ 830 000
account
842 000 842 000
Dr Debtor’s Allowances N2 Cr.

2010 31 Balance b/d 12 000 2010 31 Sales GJ 12 000
Dec Dec
Dr Cost of sales N3 Cr.

2010 31 Balance b/d 415 000 2010 31 Trading GJ 415 000
Dec Dec account
Dr All Income accounts N Cr.

2010 31 Profit and GJ xxx 2010 31 Balance b/d xxx
Dec loss Dec
Dr All Expense accounts N Cr.

2010 31 Balance b/d xxx 2010 31 Profit and GJ xxx
Dec Dec loss

Term 2 Topic 3
Dr Trading account F1 Cr.

2010 31 Cost of sales GJ 415 000 2010 31 Sales GJ 830 000
Dec Dec
Profit and GJ 415 000
loss (gross
profit)
830 000 830 000
Dr Profit and loss account F2 Cr.

2010 31 Expense GJ 425 000 2010 31 Trading b/d 415 000
Dec accounts Dec account
Capital (net GJ 84 600 Income GJ 94 600
profit) accounts
509 600 509 600
General Journal GJ
Details Fol Debit Credit
Sales N1 12 000
Debtors Allowances N2 12 000
Closing transfer
Sales N1 830 000
Trading account F1 830 000
Closing transfer
Trading account N3 415 000
Cost of sales F1 415 000
Closing transfer
Trading account F1 415 000
Profit and loss F2 415 000
Closing transfer of gross profit
Income accounts N 94 600
Closing transfer
Expense accounts N 425 000
Closing transfer
Capital B1 84 600

Term 2 Topic 3
Closing transfer of net profit

Capital B1 23 800
Drawings B2 23 800
Closing transfer
Post-closing trial balance

Balance sheet section Fol Debit Credit
Capital B1 xxx
Land and buildings B2 xxx
Vehicles B3 xxx
Equipment B4 xxx
Trading stock B5 xxx
Debtors control B6 xxx
Bank B7 xxx
Petty cash B8 xxx
Cash float B9 xxx
Creditors control B10 xxx
Loan: SA Bank B11 xxx
Fixed deposit: Perm Bank B12 xxx
xxx xxx
2 Year – end adjustments
Adjustments are normally done at the end of the financial year to adjust the amounts.
Adjustments are done to limit those amounts which can be brought into account in
determining the profit for a particular period to only that income realised during that
period and to those expenses incurred during the same period.
Adjustments are journalised in the General Journal. A business makes year-end

adjustments to comply with the Generally Accepted Accounting Practice.
Steps in doing year-end adjustments

 Prepare journal entries for the adjustments
 Journalise all closing transfers
 Post to the ledger
 Final accounts
 Financial statements

Term 2 Topic 3
2.1 Additional bad debts written off

Example
Write a debtors’ account (D. Davids) of R200 write off as irrecoverable.
Double entry:
Dr. Bad debts (expense) E-
Cr. Debtors’ account in the debtors ledger.
2.2 Depreciation
Fixed assets are acquired in order to use in the business. The value of land and
buildings increases if these are kept up well. Land and buildings are re-valued from
time to time. It is important that the value of Land and buildings is always indicated at
the purchase price. According to the Historical cost principle of GAAP, land and
buildings must be entered at the cost price in the financial statements and not the
re-valued amount.
Vehicles and equipment depreciate annually. Depreciation of vehicles and equipment

should be written off each year. The amount depends on the business. Depreciation is
calculated at a certain percentage and certain factors need to be taken into account
when the percentage is calculated:
 what the fixed assets are used for;
 technological changes; and
 wear and tear (ageing).
The concept “depreciation” is used to describe the periodical costs related to the use of
vehicles and equipment. Depreciation is an imputed expense, as part of the cost
assigned to a specific accounting period. The reason why an asset should be
depreciated is based on the accounting concept (GAAP) called matching.
The following double entry is made for writing off depreciation:

Dr. Depreciation (expense)
Cr. Accumulated depreciation on vehicles/equipment (negative asset)
What is the difference between depreciation and accumulated depreciation?

Depreciation is the amount that has been written off for the current year and
accumulated depreciation is the amount written off for the current year and for the
previous years.

Term 2 Topic 3
Example
The balance for accumulated depreciation on equipment on1 January 2008 is R23 400.
The depreciation written off on the equipment on 31 December 2008 is R3 100.
The depreciation for the current year at 31 December 2008 is R3 100.
The accumulated depreciation on equipment on the 31 December 2008 will be R26 500
(R23 400 + R3 100)
Depreciation can be written off in two ways:

 Fixed amount method/Percentage on cost price/straight line method
A fixed amount of depreciation is written off annually. The amount of depreciation
will be the same every year.
 Diminished balance method/book value/Carrying value/Declining method
The amount of depreciation will decrease from year to year, as depreciation is
calculated on the carrying value of the asset.
Carrying value = Cost price – accumulated depreciation
To decide which method is the best to use in a business, depends on what you are going
to use the fixed asset for as well as the lifespan of the fixed asset. It is important to know
that you cannot change the method every year.
Remember:
The value of an asset can never be reflected as R0 (zero) in the financial statements of
an enterprise. The final value of an asset is shown as R1 in the Balance sheet.
If an asset is purchased during a financial period, depreciation is not indicated for
twelve months, but only for the number of months that the tangible asset is in the
possession of the business.
Installation costs, e.g. the cost for installation of computers, forms part of the
purchased price of the equipment.
Asset register
An asset register is kept by the business for all tangible assets. An asset register also
indicates all details regarding an asset. Should a business have four vehicles, an asset
register is kept for each vehicle. Only one account for vehicles is created in the General
ledger in which details of all vehicles are indicated. The amount in the vehicles account
should always be recorded at cost in the General ledger.

Term 2 Topic 3
Activity 1
You are provided with information from Maxi Traders. The financial year ends on 31
December each year.
Required
Draw up an asset register for the vehicle and computer for the period 1 January 2002 to
the 31 December 2006.
Information
Maxi Traders purchased a computer for R10 000 on the 1 January 2002 and purchased a
vehicle on 30 June 2002 for R100 000.
Adjustments
Write depreciation off as follows on 31 December each year:

 On vehicles at 15% on diminishing balance method (round off to the nearest
rand)
 On equipment at 20% at cost price.
Answer sheet
Asset register for computer
Details of depreciation
Annual depreciation Accumulated
Date depreciation Carrying value
31/12/2002
31/12/2003
31/12/2004
31/12/2005
31/12/2006
Annual depreciation Accumulated
Date depreciation Carrying value
31/12/2002
31/12/2003
31/12/2004
31/12/2005
31/12/2006

Term 2 Topic 3
Activity 2
Note: this activity consists of two financial years.
You are provided with information from Fista Wholesalers. The financial year ends on
28 February each year.
2.1 Required
Do the following in the books for the period 1 March 2007 to 29 February 2008:
 Enter the transactions during the financial year directly in the general ledger.
 Journalise the adjustments and post to the general ledger.
 Do the note "Tangible assets" as part of the notes to the Balance sheet.
Transactions from the 1 March 2007 to 29 February 2008:
1 March 2007
Buy a vehicle from AB Motors for cash, R80 000.
Buy equipment from XYZ Furnishers on credit, R24 000
31 August 2007
Buy a delivery vehicle from AB Motors on credit, R120 000.
29 February 2008
Write depreciation off on vehicles at 20% on the straight line method and on equipment
on 10% on book value.
Answer sheet
General Journal of Fista Wholesalers GJ
General ledger of Fista Wholesalers

Dr. Vehicles B4 Cr.

Term 2 Topic 3
Dr Equipment B5 Cr
Dr Accumulated depreciation on vehicles B6 Cr
Dr. Accumulated depreciation on equipment B7 Cr.
Dr Depreciation N20 Cr
Activity 2.2
Information:
Some balances on 1 March 2008
Vehicles 200 000
Equipment 24 000
Accumulated depreciation on vehicles 28 000
Accumulated depreciation on equipment 2 400
Transactions from 1 March 2008 to 28 February 2008
1 December 2008
Purchase a computer and printer from SA Computer Services and receive invoice for R11
000.
Pay R1 000 by cheque 94 to SA Installers for the installation of the computer and
printer.
28 February 2009
Write off depreciation on vehicles on 20% per annum on the straight line method and
on equipment on 10% per annum on book value.

Term 2 Topic 3
Answer sheet

Dr. Vehicles B4 Cr.
Dr. Equipment B5 Cr.
Dr. Accumulated depreciation on vehicles B6 Cr.
Dr. Depreciation N20 Cr.

Term 2 Topic 3
2.3 Accrued income (income receivable)

Income that should be received but has not yet received at the end of the accounting
period.
GAAP principle = matching.
Accrued income has two elements:

 Asset element (Balance sheet section)
 Income element
Important information:
 Date of financial year
 Balance of income account in pre-adjustment trial balance
Example: Rent income

On 28 February 2011 the accumulated period footings in the general ledger of MN
Traders of the rent income account totaled to R55 000.
Adjustment:
Rent has been received from the tenant for eleven months only.
The two elements are:

 An asset account (accrued income)
 An income account (Rent income)
 Effect on accounting equation (Asset increases, equity decreases)
Analysis of information
55 000/11 = R5 000 per month
Rental for the last month of the year, R5 000 is still outstanding. This rental, which is in
fact rent receivable must be brought into account for the current financial year as
accrued income.
Solution:
General ledger of MN Traders
Dr. Accrued income B17 Cr.
2011 28 Rent GJ 5 000
Feb income
Term 2 Topic 3
Dr Rent income N7 Cr.

2011 28 Profit GJ 60 000 2011 28 Balance b/d 55 000
Feb and loss Feb
Accrued GJ 5 000
income
60 000 60 000
Dr Profit and loss F2 Cr.

2011 28 Rent GJ 60 000
Feb income
The reversal:
On the first day of the next accounting period, the rent income must be reversed to the
accounts in the nominal accounts section.
Dr. Accrued income B17 Cr.

2011 1 Balance b/d 5 000 2011 1 Rent GJ 5 000
Mar Mar income
Dr. Rent income N7 Cr.

2011 1 Accrued GJ 5 000
Mar income
2.4 Accrued expenses

Expenses incurred during the accounting period which have not been paid.
Accrued expenses has two elements:

Liability element (Balance sheet section)
Expense element (Nominal section)
Important information:
Date of financial year-end
Balance of expense account in pre-adjustment trial balance
Example: Telephone
On the 28 February 2011 the accumulated period footings in the General Ledger of MN
Traders’ telephone account totaled R34 800.
Adjustment:

Term 2 Topic 3
The February telephone account of R1 240 has still not been paid.
 A liability account (Accrued expenses)
 Expense account (Telephone)
 Effect on accounting equation (Liability increases, equity decreases)
Analysis of information:
11 months R34 800
1 month (February) R 1 240
R36 040
Solution:
Dr. Accrued expenses B18 Cr.
2011 28 Telephone GJ 1 240
Feb
Dr Telephone N14 Cr
2011 28 Balance b/d 34 800 2011 28 Profit and GJ 36 040
Feb Feb loss
Accrued GJ 1 240
expenses
36 040 36 040
Dr Profit and loss F2 Cr

2011 28 Telephone GJ 36 040
Feb
The reversal:
Dr General ledger of MN Traders
Dr. Accrued expenses B18 Cr.
2011 1 Telephone GJ 1 240 2011 1 Balance b/d 1 240
Mar Mar
Dr Telephone N14 Cr
2011 1 Accrued GJ 1 240
Mar expenses

Term 2 Topic 3
2.5 Prepaid expenses

Expenses paid for in the present accounting period, for the next accounting period.
Prepaid expenses has two elements

 An asset element (Balance sheet section)
 An expense element (Nominal section)
Important information
 Date of financial year-end
 Balance of expense account in pre-adjustment trial balance
Example: Insurance
On 28 February 2011 the accumulated period footings in the general ledger of MN
Traders of the insurance account totaled R16 800.
This included an amount of R2 400, which was paid 1 September 2010 for one year (1
September 2010 to 31 August 2011).
The two elements are

 An asset account (Prepaid expenses)
 An expense account (Insurance)
 Effect on accounting equation (Asset increases, equity increases)
R2 400/12 = R200 per month
March 2011 to 31 August 2011 = 6 months
6 months X R200 = R1 200 (prepaid)
Solution:
Dr. Prepaid expenses B19 Cr.
2011Feb 28 Insurance GJ 1 200

Term 2 Topic 3
Dr. Insurance N12 Cr.

2011 28 Balance b/d 16 800 2011 28 Prepaid GJ 1 200
Feb Feb expenses
loss
16 800 16 800
Dr. Profit and loss F2 Cr.

2011 28 Insurance GJ 15 600
Feb
The reversal:
Dr. Prepaid expenses B18 Cr.
2011 1 Balance b/d 1 200 2011 1 Insurance GJ 1 200
Mar Mar
Dr. Telephone N Cr.

2011 1 Prepaid GJ 1 200
Mar expenses
2.6 Income received in advance (Deferred income)

Income relating to the next accounting period is already received in the current
accounting year.
Income received in advance has two elements:

 Liability element (Balance sheet section)
 Income element (Nominal section)
Important information
 Date of financial year-end
 Balance of income account in the pre-adjustment trial balance.
Example: Rent income

On the 28 February 2011 the accumulated period footings in the general ledger of MN
Traders of the rent income account totaled R65 000.

Term 2 Topic 3
Adjustment
Rent was received for 13 months.
 A liability account (Income received in advance)
 Income account (Rent income)
 Effect on accounting equation (Liability increases, equity decreases)
R65 000/13 = R5 000
One month in advance
Solution
Dr. Income received in advance B20 Cr.
2011Feb 28 Rent GJ 5 000
income

2011 28 Income GJ 5 000 2011 28 Balance b/d 65 000
Feb received in Feb
advance
loss
65 000 65 000

2011 28 Insurance GJ 60 000
Feb
The reversal
Dr. General ledger of MN Traders
Dr. Income received in advance B20 Cr.
2011 1 Rent GJ 5 000 2011 1 Balance b/d 5 000
Mar income Mar

2011 1 Income GJ 5 000
Mar received
in
advance

Term 2 Topic 3
2.7 Consumable stores on hand

A business purchases a number of consumable items, which is used in conducting its
operations for example:
 Stationery
 Cleaning material
 Fuel
 Packing material
These items are expenses at the time of purchase. However, at the end of the financial
year, there may be some items that are unused, and cannot be regarded as an expense,
but as a temporary asset.
Consumable stores on hand has two elements

 An asset account (Balance sheet section)
 An expense account (Nominal section)
Example: Stationery and packing material

On the 28 February 2011 the accounted period footings (totals) appeared in the General
Ledger of MN Traders.
Packing material R12 400

Stationery R15 100
Adjustment
On 28 February 2011 a physical count revealed that that the following were on hand:
Packing material R1 400

Stationery R2 300
The two elements are

 Asset account (Consumable stores on hand)
 Expenses account (Packing material and stationery)
 Effect on accounting equation (Asset increases, equity increases)

Term 2 Topic 3
Solution
Dr. Consumable stores on hand B21 Cr
2011 28 Packing GJ 1 400

Feb material
Stationery GJ 2 300
3 700
Dr. Packing material N15 Cr.

2011 28 Balance b/d 12 400 2011 28 Consumable GJ 1 400
Feb Feb stores on
hand
loss
12 400 12 400
Dr. Stationery N16 Cr.

2011 28 Balance b/d 15 100 2011 28 Consumable GJ 2 300
Feb Feb stores on
hand
loss
15 100 15 100

2011 28 Packing GJ 11 000
Feb material
Stationery GJ 12 800
The reversal
Dr. Consumable stores on hand B20 Cr
2011 1 Balance b/d 3 700 2011 1 Packing GJ 1 400
Mar Mar material
Stationery GJ 2 300
3 700 3 700

Term 2 Topic 3

2011 1 Consumable GJ 1 400
Mar stores on
hand

2011 1 Consumable GJ 2 300
Mar stores on
hand
2.8 Trading stock deficit

(The continuous / perpetual inventory system)
A stock count may reveal that there is less stock than reflected in the trading stock
account (deficit) or more than the disclosed figure (surplus).
A journal adjustment entry is necessary to ensure that the trading stock account reflects
the correct value of stock on hand.

 An expense account (Trading stock deficit)
 An asset account (Trading stock)
Effect on accounting equation (Equity decreases, asset decreases)
Example: Trading stock deficit

On 28 February 2011 the trading stock account in the general ledger of MN traders
reflected a balance of R34 500. The physical stock count revealed the value of goods on
hand to be R32 200.
Solution
2011Feb 28 Balance b/d 34 500 2011 28 Trading GJ 2 300
Feb stock
deficit
Balance c/d 32 200
34 500 34 500
2011 1 Balance b/d 32 200
Mar
Term 2 Topic 3
Dr. Trading stock deficit N23 Cr.

2011 28 Trading GJ 2 300 2011 28 Profit and GJ 2 300
Feb stock Feb loss

2011 28 Trading GJ 2 300
Feb stock
deficit
Activity 3
Complete the following table. The first adjustment has been done for you.
Nr Adjustment General ledger Effect Reversal
Account Account required
debited credited
Ex Additional bad Bad debts Debtors - - 0 No
debts written off control
1 Rent received for 13
months from a
tenant
2 Depreciation on
equipment at cost
price
3 Insurance paid in
advance
4 A trading stock
deficit is identified
5 Interest on loan
owed at the end of
the year
6 Interest on overdraft
has been incorrectly
classified as bank
charges
7 Commission income
not yet received at
the end of the year

Term 2 Topic 3
8 Fuel on hand at the

year-end as per
physical count
9 An amount received
from a debtor whose
account was
previously written
off as bad debt. The
Bad debt account
was credited.
10 A trading stock
surplus is identified.
Activity 4
The financial year for Samantha Traders ends on the 31 December. The following must
be recorded in the books of Samantha Traders for the financial year ending 31 December
2010:
4.1 Journalise adjustments. Do not do any narrations.
4.2 Do the following ledger accounts:
4.2.1 Capital
4.2.2 Drawings
4.2.3 Trading account
4.2.4 Profit and loss account
Prepare a Post-closing trial balance on 31 December 2010.
4.3
Information
Pre-adjustment Trial balance of Samantha Traders on 31 December 2010
Balance sheet section Fol Debit Credit
Capital B1 315 260
Drawings B2 18 400
Land and buildings B3 238 000
Vehicles B4 160 000
Equipment B5 90 500
Accumulated depreciation: Vehicles B6 32 000
Accumulated depreciation: Equipment B7 8 500
Trading stock B8 24 300
Debtors control B9 14 600

Term 2 Topic 3
Bank B10 18 400

Petty cash B11 600
Cash float B12 500
Creditors control B13 28 830
Fixed deposit: AB Investors (10% p.a.) B14 20 000
Loan: SA Bank (12% p.a.) B15 100 000
Nominal accounts section
Sales N1 380 900
Cost of sales N2 200 000
Debtors Allowances N3 3 900
Discount allowed N4 480
Discount received N5 640
Bank charges N6 1 340
Interest on fixed deposit N7 1 500
Interest on loan N8 7 200
Bad debts N9 840
Bad debts recovered N10 180
Telephone N11 11 480
Water and electricity N12 14 600
Stationery N13 8 140
Packing material N14 4 380
Advertising N15 3 710
Insurance N16 8 340
Rent income N17 65 000
Salaries N18 60 800
Wages N19 22 300
932 810 932 810
Adjustments
1 Closing inventories show stock on hand on 31 December 2010:
 Trading stock, R23 800
 Stationery, R2 180
 Packing material, R890
2 Included in the amount for advertising is a contract of 18 months with the local
newspaper for R1 800 as from 1 October 2010.
3 The telephone account was received on 28 December 2010 but not paid, R1 200.

Term 2 Topic 3
4 The fixed deposit with AB Investors was invested on 1 January 2010 at an interest
rate of 10% per year. Interest is received every three months. Provide for the
outstanding amount.
5 The account of S. Molly (debtor) to the value of R300 must be written off as
irrecoverable.
6 The loan account with SA Bank is as follows:
Dr. Loan: SA Bank B15 Cr.

2010 30 Bank CPJ 20 000 2010 1 Balance b/d 120 000
Jun Jan
Interest needs to be paid every six months and has only been paid for the first six
months.
7 Rent received for 13 months.
8 Included in the amount of insurance is an amount of R900 for a three months
period from 1 December 2010 to 28 February 2011.
9 Depreciation should be calculated as follows:
 On vehicles at 20% per year on cost price and on equipment at 10% per year
on the diminishing balance method.
 Included in the amount for equipment is additional equipment purchased
on 1 July 2010 for R10 000.

Term 2 Topic 3
Answer sheet
General Journal of Samantha Traders – December 2010
Answer sheet
General ledger of Samantha Traders
Dr. Capital B1 Cr.

Term 2 Topic 3
Dr. Drawings B2 Cr.
Dr. Trading account F1 Cr.

Term 2 Topic 3
Post-closing Trial balance of Samantha Traders on 31 December 2010

Fol Debit Credit

Term 2 Topic 3
Activity 5
The financial year of Pompey Stores ends on 30 June. The Pre-adjustment trial balance
is given. Do the adjustments in the columns provided on the answer sheet and then
prepare a Post-adjustment trial balance.
Adjustments
1 Before the stocktaking was done, the owner took the following for personal use:
 Goods, R140
 Consumable stores, R80
2 The following inventory was on hand according to the closing inventories:
 Consumable stores, R640
3 A debit note for R2 000 was issued to Super Suppliers for equipment returned.
Although the equipment was returned, the transaction has not been recorded.
4 A part of the building has been leased since 1 October 2008 at R28 800 per year.
The rental was increased on 1 October 2009 to R32 400 per year.
5 Included in the amount for insurance is an amount of R2 400 for an annual
premium paid on 1 February 2010.
6 The water and electricity account for June 2010 has been received, but not paid,
R580.
7 The account of M. Clause (debtor), R300 must be written off as irrecoverable.
8 The loan was made on 1 January 2008. Interest is paid half-yearly and R10 000 is
repaid annually on 1 January. The initial interest rate was 14% per year but was
increased to 15% as from 1 January 2010.
9 The fixed deposit was invested on 1 January 2010 – interest receivable every three
months. Provide for outstanding interest.
10 Write off depreciation on vehicles at 15% per year at cost price and on equipment
at 10% per year on carrying value.
Note:
No vehicles have been purchased during the financial year.
A printer to the value of R2 000 was purchased on 15 June 2010 but was damaged. It was
returned to the supplier and a new one will be purchased on 1 July 2010. (See
adjustment 3)

Term 2 Topic 3
Answer sheet
Pre-adjustment trial Adjustments Post-adjustment
balance trial balance
Debit Credit Debit Credit Debit Credit
Balance sheet
accounts section
Capital 323 136
Drawings ?
Land and 240 800
buildings
Vehicles 184 000
Equipment 72 000
Accumulated 36 800
depreciation:
vehicles
Accumulated 13 680
depreciation:
equipment
Bank 23 900
Petty cash 900
Cash float 200
Trading stock 23 800
Debtors control 21 600
Fixed deposit: KL 10 000
Bank (12% p.a.)
Loan: Build Bank 170 000
(15% p.a.)
Creditors control 25 980
SARS - PAYE 1 800
Pension fund 480
SARS - UIF 42

Term 2 Topic 3
Nominal accounts
section
Sales 184 000
Cost of sales 121 906
Debtors 1 140
Allowances
Discount allowed 610
Discount received 1 230
Consumable stock 2 310
Telephone 3 900
Water and 6 840
electricity
Bank charges 910
Interest on fixed 300
deposit
Interest on loan 12 600
Pension fund 3 031

contributions
UIF contribution 866
Bad debts 635
Rent income 34 200
Interest on current 1 280
account
Interest on 124
overdraft
Interest on overdue 84
creditors
Wages 14 300
Salaries 29 000
Insurance 4 380

Term 3 Topic 1
Financial statements of a sole trader
Overview
Topic 1 Page 186 Financial statements of a sole trader

1 Page 186 Introduction to Financial statements
2 Page 187 Format of Financial statements
Overview – Financial statements of a sole trader
1 Introduction to Financial statements
The main objective of any business is to provide financial information on the results of
the economic activities of a business.
The following people/stakeholders will be interested in the financial statements of a

business:
 SARS
 Employees
 Unions
 Creditors
 Financial institutions
Financial Statements consists of an Income Statement and a Balance Sheet.
Income Statement = financial results of a business or income and expenses during a

specific period.
Balance Sheet = statement in which the financial position of a business for a certain
period is shown.
1.1 Income Statement

The Income Statement is the same as the Trading account and the Profit and loss
account. The Income Statement is prepared to determine the net profit of the business
for a specific period.
The net profit is determined if the income for a specific period is greater than the
expenses. The net loss is determined when the expenses for a certain period are greater
than the income.

Term 3 Topic 1
1.2 Balance Sheet

A Balance sheet is a report of the financial situation of a business on a specific day. The
Balance sheet is set up from the accounting equation (A = OE + L).
2 Format of Financial Statements
2.1 Income Statement of a services business

Name of owner
Name of business
Income statement for the year ended ……………….
Note R R
Income from services rendered xxx
Other operating income xxx
Rent income xxx
Discount received xxx
Bad debts recovered xxx
Gross operating income xxx
Operating expenses (xxx)
Discount allowed xxx
Salaries xxx
Wages xxx
Bad debts xxx
Depreciation xxx
Trading stock deficit xxx
Any other expenses xxx
Operating profit (loss) xxx
Interest income 1 xxx
Profit (loss) before interest expense xxx
Interest expense 2 (xxx)
Net profit (loss) for the year 7 xxx

Term 3 Topic 1
2.2 Income statement of a retail business

Name of owner
Name of business
Income statement for the year ended ……………….
Note R R
Sales xxx
Cost of sales (xxx)
Gross profit xxx
Other operating income xxx
Rent income xxx
Discount received xxx
Bad debts recovered xxx
Gross operating income xxx
Operating expenses (xxx)
Discount allowed xxx
Salaries xxx
Wages xxx
Bad debts xxx
Depreciation xxx
Trading stock deficit xxx
Any other expenses xxx
Operating profit (loss) xxx
Interest income 1 xxx
Profit (loss) before interest expense xxx
Interest expense 2 (xxx)
Net profit (loss) for the year 7 xxx
Notes:
 All interests, whether income or expenses, should be shown at the end of the
Income Statement in order to determine how much interest was received and
paid.
 Net sales = Sales – Debtors Allowances
 Gross profit = Sales – Cost of sales
 Gross operating income – operating expenses = operating profit
 Operating profit = interest income = profit before interest expense
 Net profit = profit before interest expense – interest expense
 The net profit should be carried over to note 7.

Term 3 Topic 1
2.3 Balance sheet of a retail business

Name of owner
Name of business
Balance sheet on ……………….
Note R R
ASSETS
Non-current assets xxx
Fixed assets 3 xxx
Financial assets: Fixed deposit (i) xxx
Current assets xxx

Inventories 4 xxx
Trade and other receivables 5 xxx
Cash and cash equivalents 6 xxx
TOTAL ASSETS xxx
EQUITY AND LIABILITIES

Equity 7 xxx
Non-current liabilities xxx

Mortgage bond (ii) xxx
Current liabilities xxx

Trade and other payables 8 xxx
Bank overdraft xxx
Short term loan (iii) xxx
TOTAL EQUITY AND LIABILITIES xxx
i. The part of the fixed deposit that does not mature in the following year. The
part of the fixed deposit that matures in the following year forms part of note 6,
namely Cash and cash equivalents.
ii. Part of the loan owing for longer than twelve months, in other words the loan
that will not be repaid in the following financial year.
iii. The part of the loan that will be repaid in the following financial year (the
following twelve months) on the loan.

Term 3 Topic 1
Note:
 Non-current assets = Fixed assets + Fixed deposit
 Total assets = Non-current assets + Current assets.
 Total equity and liabilities = Equity + Non-current liabilities + current liabilities
 Current assets = Inventories + Trade and other receivables + cash and cash
equivalents
 Current liabilities = Trade and other payables + Bank overdraft + Short-term
loan.
2.4 Notes to the Financial Statements:

1.Interest income R
on fixed deposit xxx
on savings account xxx
on current bank account xxx
on overdue debtors xxx
xxx
2.Interest expense R
on loan from xxx
on overdraft xxx
on overdue creditors xxx
xxx
3.Fixed assets Land and Equipment Vehicles Total

buildings
Cost price xxx xxx xxx xxx
Accumulated depreciation (xxx) (xxx) (xxx)
Carrying value (end of previous year) xxx xxx xxx xxx
Movements
Additions at cost xxx xxx xxx xxx
Asset disposal at carrying value (xxx) (xxx) (xxx)
Depreciation for the year (xxx) (xxx) (xxx)
Carrying value (end of current year)* xxx xxx xxx xxx
Cost price xxx xxx xxx xxx
Accumulated depreciation (xxx) (xxx) (xxx)
Carrying value (end of current year)* xxx xxx xxx xxx
* The two amounts must be the same.

Term 3 Topic 1
4.Inventories R
Trading stock xxx
Consumable stores on hand xxx
xxx
5.Trade and other receivables R

Trade debtors xxx
Accrued income xxx
Prepaid expenses xxx
xxx
6.Cash and cash equivalents R

Fixed deposit (maturing in six months) xxx
Savings account xxx
Bank (debit balance) xxx
Cash float xxx
Petty cash xxx
xxx
7.Equity R
Balance at beginning of year xxx
Additional capital contributed xxx
Net profit (loss) for the year xxx
xxx
Drawings xxx
Balance at end of year xxx
8.Trade and other payables R

Trade creditors xxx
Accrued expenses xxx
Income received in advance xxx
SARS – PAYE xxx
SARS - UIF xxx
SARS - SDL xxx
Creditors for salaries/wages xxx
Pension fund xxx
Medical Aid fund xxx
xxx

Term 3 Topic 1
Activity 1
Rumo Traders buys and sells lawn mowers as well as spare parts. They also provide
garden services. The financial year of Rumo Traders ends on 31 December.
Required
Prepare the Financial Statements in the books of Rumo Traders on 31 December 2005.
Complete notes to the Financial Statements.
Note:
The business’s profit margin on sales of lawn mowers is 100% on cost price.
Show all workings in brackets.
Information
The accountant at Rumo Traders is inexperienced. He did not prepare a Pre-adjustment
Trial Balance. The following amounts have been received:
Capital 305 103
Drawings 28 100
Vehicles 240 000
Equipment 104 000
Accumulated depreciation: vehicles 56 000
Accumulated depreciation: equipment 23 800
Debtors’ control 32 600
Bank (Dr) 12 800
Petty cash 400
Cash float 200
Fixed deposit: Elmar Bank (12% p.a.) 35 000
Creditors’ control 63 840
Deposit on water and electricity 1 000
Sales 648 000
Debtors’ Allowances 8 000
Fee income 122 000
Interest on fixed deposit 2 400
Skills development levy 2 285
Pension fund contribution 16 002
Unemployment insurance fund 4 570
Insurance 23 800
Advertising 2 600
Donations 2 800
Term 3 Topic 1
Interest on current account 268

Interest on overdraft 64
Stationery 1 480
Bad debts 1 400
Material costs 34 100
Telephone 18 900
Water and electricity 9 400
Wages 68 300
Salaries 160 200
Bad debts recovered 200
Rent expense 31 970
Bank charges 840
Adjustments and additional information
1 A debit note was issued to PA Stationery Traders for stationery returned to the
value of R120. No entries have been made.
2 The owner, P. Rumo, donated a lawn mower to the local old age home. The
accountant debited the amount of R3 200 (Cost price) to the Drawings account.
Correct the error.
3 According to a physical stocktaking the inventory on hand was:
Trading stock, R60 500
Stationery, R203
4 The insurance account is as follow:
Dr. Insurance Cr.
05
Jan 1 Prepaid 1 800
expenses
05 Bank
Jun 30 (1/7/2005 – 14 200
30/6/2006)
05 Bank
Oct 1 (1/10/2005 – 7 800
30/9/2006)
5 During December 2005 R200 was received from a debtor whose account was
previously written off as irrecoverable. The amount was correctly recorded in the
subsidiary journal but was credited to the Bad debts account during posting.
6 Write off the account of S. Smit (debtor) as irrecoverable, R340.
7 The Fixed deposit account is as follows:

Term 3 Topic 1
Dr. Fixed deposit: Elmar Bank Cr.

05
Jan 1 Balance 20 000
05
Nov 1 Bank 15 000
The additional fixed deposit was invested for one year at 12% interest per year. The
fixed deposit of R20 000 was invested on 30 June 2003 for 5 years at 12% interest per
year.
8 One of the garden services clients went overseas on 15 December 2005. He will be
away for three months. On 15 December he paid his fees for 1 January 2006 to 31
March 2006, R600.
9 The business has been conducted from the owner’s home. Due to expansion, an
additional building has been rented from 1 May 2004. The owner did not pay a
deposit. The rent will increase annually by 10% as from 1 May 2005. Rent was paid
for 13 months.
10 The telephone account for December 2005 has been received but not yet paid,
R1 600.
11 Included in the amount for Advertising is an amount of R456 in respect of the
following year.
12 Depreciation must be written off as follows:
 Vehicles at 15% per year using the diminishing balance method.
 Equipment at 10% per year on cost price.
The Vehicles and Equipment accounts are as follows:
Dr. Vehicles Cr.

05
05
Dec 1 Bank 40 000
Dr. Equipment Cr.

05
05
Dec 31 Bank 16 000

Term 3 Topic 1
13 A new employee was appointed on 1 December 2005. The accountant forgot to add
his name to the Salaries Journal. His details are as follows:
 Gross salary, R?
 SARS – PAYE, R1 660
 Pension fund, R740
 Net salary, R8 400
The employer’s contribution towards the pension fund is R2 for every R1
contributed by the employee. Skills Development Levy of 1% must be taken into
account. Payment to the employee and payment of all other institutions is done on
2 January 2006.
Answer Sheet
Income statement of Rumo Traders for the year ended 31 December 2005
Fol Debit Credit

Term 3 Topic 1
Balance sheet of Rumo Traders on 31 December 2005

Note R R
ASSETS
NON-CURRENT ASSETS
Fixed assets / Tangible assets 3
Financial assets
Fixed deposits (maturation period longer than 12
months)
CURRENT ASSETS
Inventories 4
Trade and other debtors 5
Cash and cash equivalents 6
TOTAL ASSETS

Owner’s equity 7
NON-CURRENT LIABILITIES
Mortgage loan
CURRENT LIABILITIES
Trade and other creditors 8
Bank overdraft
TOTAL EQUITY AND LIABILITIES

Term 3 Topic 1
Notes to the Financial Statements:

1. Interest income / Investment income
From investments
From overdue debtors
From current account
2. Interest expense / Finance costs

On mortgage bond
On overdraft
On overdue creditors
Land and
3. Tangible assets Buildings Vehicles Equipment Total
4. Inventories
Trading stock
Consumable stores on hand
5. Trade and other receivables (debtors)

Trade debtors
Prepaid expenses
Accrued income
Deposit for water and electricity

Term 3 Topic 1
6. Cash and cash equivalents

Fixed deposits (maturing in 12 months)
Savings account
Bank (Debit balance)
Cash float
Petty cash
7. Owner’s equity
Balance at the beginning of the year
Net profit (loss) for the year
Additional capital contributed
Drawings
Balance at the end of the current year
8. Trade and other payables (creditors)

Trade creditors
Accrued expenses
Income received in advance
Creditors for salaries/wages
Pension fund
Medical fund
SARS (PAYE)
Skills Development Levy

Term 3 Topic 2
Analysis of Financial Statements
Overview
Topic 2 Page 199 Analysis of Financial Statements

1 Page 199 Introduction to concepts
2 Page 200 Ratios
3 Page 101 Ratios in depth
Overview – Analysis of Financial Statements
1 Introduction to concepts
The analysis and interpretation of Financial Statements is an evaluation process aimed

at evaluating current and previous financial positions and results of an enterprise. A
ratio is the relationship between two different figures expressed in simple terms. In
order to be useful, the ratios should express meaningful relationships and be compared
to measures of comparative figures.
The aim of analysis and interpreting the Financial Statements of a business is thus to
determine the following:
1.1 Profitability
A measure of the business success through comparing profit made with the amount
sold or invested. It is also a way to assess whether there may be a cost control problem.
1.2 Return
Determines if the investors (owners) in the business are receiving a reasonable return
on the money they have invested.
1.3 Solvency
The ability to meet financial obligations on time, or to pay long-term debts.

Term 3 Topic 2
1.4 Liquidity
The ease and speed at which an investment can be converted into cash. Also referred to
as the ability to pay short-term debts using short-term assets.
1.5 Risk
What is the financial risk of the business (i.e. to what extent is the company financed on
borrowed funds).
2 Ratios
Steps in the analysis process:
Ratio
↓
Information
↓
Calculation
↓
Comparison with previous years
↓
Analysis and interpretation
2.1 Profitability of the business

 Percentage gross profit on turnover
 Percentage gross profit on cost of sales
 Percentage net profit on turnover
 Percentage total expenses on turnover
 Percentage operating profit on turnover

Term 3 Topic 2
2.2 Liquidity of the business

 Current ratio
 Acid test ratio
 Rate of inventory turnover (Grade 11)
 Number of months' inventory on hand (Grade 11)
 Average debtors' collection period (Grade11)
 Average creditors' payment period (Grade11)
2.3 Solvency of the business

 Solvency ratio
2.4 The financial risk associated with the business

 Debt/Equity ratio (gearing ratio)
2.5 The return on investment for the owners of the business

 Percentage return on average owners' equity
 Let us discuss each ratio in depth.
3 Ratios in depth
3.1 Profitability
(a) + (b) Gross profit on sales and gross profit on cost of sales
The gross profit of a business is the amount by which the sales exceed the cost of sales
for a specific accounting period.
The gross profit a business aims to achieve can be deduced from the kind of business
activity and the policy that is being followed with regard to the profit mark-up. For
example, a business can follow a policy of fixed mark-up of 25% on the cost price of
each article.
Cost price of an article R3 000

25% on cost price R750
Sales price R3 750

Term 3 Topic 2
If the gross profit of R750 is calculated as a percentage of sales (turnover), the

percentage is:
750 X 100
3 750 1
= 20%
If the gross profit of R750 is calculated as a percentage of the cost of sales, the
percentage is:
750 X 100
3 000 1
= 25%
A profit mark-up of 20% on sales is thus the same as a profit mark-up of 25% on cost of
sales.
If this profit mark-up is strictly maintained by the business on all sales, the same
percentages will be obtained from the final results reflected in the Income Statement,
for example:
Sales for the year (240 articles) R900 000

Less: Cost of sales R720 000
Gross profit R180 000
Gross profit expressed as a percentage of sales is:
180 000 X 100

900 000 1
= 20%
Gross profit expressed as a percentage of Cost of sales is:
180 000 X 100

720 000 1
= 25%

Term 3 Topic 2
There is thus no variation of the profit mark-up in this example. The mark-up is
maintained according to the policy.
a) Percentage gross profit on turnover

Gross profit X 100
Turnover 1
Turnover = sales – Debtors' Allowances

Gross profit = Turnover – Cost of sales
This ratio presents the gross profit of a certain financial year as a percentage of the net
sales/turnover for a particular year. If the business adds a constant percentage of profit
to the cost price, it should be shown in the percentage of the gross profit. Should the
two numbers differ, it may be due to the following reasons:
 Theft
 Sales calculations could have been incorrect.
 Trade discount could have been allowed.
b) Percentage gross profit on cost of sales

Gross profit X 100
Cost of sales 1
This ratio presents the gross profit of a certain percentage of cost of sales. The ratio
determines whether the purchasing policy and storage of inventory is applied
successfully. If this percentage decreases from the previous year, it is possibly due to
theft in the warehouse.
c) Percentage operating profit on turnover

Operating profit X 100
Turnover 1
This percentage represents the operating profit as a percentage of turnover. This ratio is
done to take the income and expenses into account in order to manage the business
before any interest. The ratio is used in order to determine how expenses can be
managed. The lower the percentage, the better the expenses in the business is
managed.

Term 3 Topic 2
d) Net profit on turnover

Net profit X 100
Turnover 1
The net profit for a certain financial period is represented as a percentage of the sales.
This percentage should be ⅓ of the percentage gross profit on turnover. If the
percentage differs greatly from the gross profit on turnover, the expenses are too high.
The percentage net profit on turnover must be compared to the previous year's
percentage in order to determine whether the expenses are managed. The higher the
percentage, the better the expenses are being managed.
e) Total expenses as a percentage of turnover

Operating expenses X 100
Turnover 1
This is the percentage of total expenses on turnover. This percentage shows the part of
the sales used for operating expenses. This relates to cost control. This number is
compared to the previous year and should remain the same or decrease. The lower the
percentage, the better expenses are managed.
3.2 Liquidity
Liquidity refers to whether the business is able to meet its short-term obligations with
the funds available – whether the business can pay its current liabilities. These current
liabilities can be paid only from current assets that can be converted to cash.
a) Current ratio
Current assets : Current liabilities
The current ratio measures the extent to which the current assets of the business cover
the current liabilities. The ratio is always presented as x : 1. The current assets are
divided by the current liabilities. The greater the ratio of current assets to current
liabilities, the greater the business' ability to meet its short term obligations. If the ratio
is 2 : 1 there are current assets of R2 for each R1 of current liabilities.

Term 3 Topic 2

b) Acid test ratio
Current assets – Inventories : Current liabilities
A disadvantage of operating capital is that the liquidity of the current assets cannot be
taken into account. Trading stock must be converted to cash, could be dated, could be
stolen or could break. To calculate the acid test ratio, the inventories should be
subtracted from the current assets. Inventories consist of Trading stock and consumable
stores on hand. Both the amounts must be deducted.
The ratio is expressed as x : 1. The business is regarded as liquid if the ratio is greater
than 1, thus 1,2 ; 1. For each R1 current liability there are R1,20 available in the form of
assets.
3.3 Solvency of the business
Solvency ratio
Total assets : Total liabilities
Total assets = Tangible assets + Fixed deposit + Current assets

Total liabilities = Non-current liabilities + Current liabilities
Solvency refers to the business's degree of solvency – in other words whether the
business will be able to meet its long term obligations.
A business is:
Solvent = Total assets > Total liabilities
Insolvent = Total assets < Total liabilities
The ratio is expressed as x : 1. The business is regarded as solvent if the ratio is not
lower as 1 : 1.
3.4 Risk
Debt/equity ratio
Non-current liabilities : Owners' equity
Owners' equity = Capital balances of partners + current account balances of partners

If current account of a partner has a debit balance, subtract the amount.
This ratio gives an indication of how the business is financed. Capital is provided by the
owners but it can also be borrowed money. There is a cost to borrowing money. The
Term 3 Topic 2
business will have to pay interest for this privilege. If a business borrows a lot of money,
they are putting themselves at great financial risk. If the profits drop the borrowed
capital (loan) still need to be repaid with interest resulting in a financial strain on the
business.
The debt to equity ratio gives the readers of the Financial Statements an idea of the
extent to which the business is financed by borrowed capital and therefore the degree of
risk that the business has placed itself in.
When is it favourable to make use of borrowed capital?

A debt/equity ratio of 1 : 1 is regarded as acceptable. For every R1 invested by the
owners there are R1 borrowed funds. A business which relies mainly on equity to fund
its operations, e.g. 0,7 ; 1, may be regarded as a low-risk business (favourable geared)
with a good credit rating. A business which makes a great deal use of borrowed capital,
e.g. 1,3 : 1 may be regarded as a high risk business (negative geared) with a poor credit
rating. Financial providers (banks) will consider to lend money to a business if the ratio
is between 0,5-1 : 1.
3.5 The return on investment for the owners of the business

Percentage return on average owners' equity
Net profit X 100
Average owners' equity 1
This indicator enables the owners to measure how profitable their investment in the
business is. It allows them to compare the rate of return in the business with the rate of
return on alternative outside investments.
The owners can compare this percentage to the return that they could earn on an
alternative form of investment, e.g. a fixed deposit. Instead of earning interest on a
fixed deposit, the owners have opted to invest in the business. By comparing the return
on the two options, they can decide whether or not their decision has been worthwhile.
They can also decide whether it will be advisable to sell or close the business and invest
the proceeds elsewhere. Before taking such a decision, the owners will have to consider
some of the following points very carefully:
 The future prospects and grow of the business
 The safety or risk associated with other investments
 The current rates of return on investments in the money market.
 The general economic conditions in the country.

Term 3 Topic 2
3.6 Stakeholders who would be interested in the financial

statements of the business
 SARS
 Financial providers
 Unions
 Employees
 Creditors
Activity 1
Use the transactions and Financial Statements for the years ending on 31 December
2007 and 31 December 2008 provided of Rolux Traders to perform the calculations
required:
Information
1 Financial indicators on 31 December 2007:
Percentage net profit on turnover 42,7%

Percentage operating expenses on turnover 17,8%
Current ratio 2,1 : 1
Acid test ratio 1,6 : 1
Solvency ratio 3,4 : 1
Debt/equity ratio 0,27:1
Percentage return on average owners’ equity 39,1%
2 Extract from the Income Statements:

Term 3 Topic 2
31 December 31 December
2008 2007
Sales 214 000 184 000
Cost of sales (74 000) (72 300)
Gross profit 140 000 111 700
Other operating income 8 400 7 900
Gross operating income 148 400 119 600
Operating expenses (46 800) (32 900)
Operating profit 101 600 86 700
Interest income 2 480 2 340
Profit before interest expense 104 080 89 040
Interest expense (12 300) (10 400)
Net profit for the year 91 780 78 640
3 Notes to the Financial Statements

7. Equity 2008 2007
Balance at the end of the previous year 200 740 128 300
Additional capital contributed - -
Net profit for the year 91 780 78 640
Drawings (9 300) (6 200)
Balance at the end of the current year 283 220 200 740

Term 3 Topic 2

4 Balance Sheet:
2008 2007
ASSETS
Tangible assets 281 320 208 440
Fixed Deposit 15 000 15 000
Current assets 70 200 61 400

Inventories 18 300 14 800
Trade and other debtors 14 900 13 100
Cash and cash equivalents 37 000 33 500
TOTAL ASSETS 366 520 284 840

Equity 283 220 200 740
Non-current liabilities 50 000 55 000
Current liabilities 33 300 29 100

Trade and other creditors 28 300 24 100
Short-term loan 5 000 5 000
TOTAL EQUITY AND LIABILITIES 366 520 284 840
Required
1.1 Calculate the following for 2008 and comment on the ratios:
 Percentage net profit on turnover
 Percentage operating expenses on turnover

Term 3 Topic 2

1.2.1 Calculate the following for 2008:
 Current ratio
 Acid test ratio
1.2.2 Can the business pay his short-term debts? Briefly explain.
1.3 Calculate the Solvency ratio for 2008.
1.4 The owner wants to expand the business. He does not know if he must take out
another loan of R100 000 or contribute more capital. Help him to make the right
decision. Do the debt/equity ratio to help you.

Term 3 Topic 2

1.5 Calculate the percentage return on average owners’ equity. Comment on the
percentage.
1.6 Name two stakeholders who would be interested in the Financial Statements of
Rolux Traders.

Term 3 Topic 3
Cost Accounting
Overview
Topic 3 Page 212 Cost Accounting

1 Page 212 Introduction to cost accounting concepts
Overview – Cost Accounting
1 Introduction to concepts
1.1 Introduction
A trading enterprise is an enterprise that buys and sells manufactured products at a
profit. In a trading enterprise we talk about purchased and sold trading stock. A service
enterprise is an enterprise where persons use their skills to provide a service to the
community. A manufacturing enterprise is an enterprise that manufactures products
(completed products) from raw materials.
1.2 Cost concepts

CONCEPT EXPLANATION
Cost Cost is the monetary value needed to manufacture a product or to
render a service.
Fixed costs Fixed cost is that section of the total costs that remain the same
regardless of the amount of products produced.
Variable costs Variable costs are the part of the total costs that change as the amount
of products produced changes.
Direct costs Direct costs can be directly linked to specific products, the production
process or a section.
Indirect costs Indirect costs cannot be directly linked to a specific product or the
execution of an activity, but are part of the manufacturing of the
product. Indirect costs are usually referred to as overheads.
Labour costs Labour costs are the total amount paid to workers who are directly or
indirectly involved in the manufacturing of products – worker
contributions are also included.
Direct labour Direct labour costs are the remuneration paid to employees who are
costs directly involved in the manufacturing of a product.
Indirect labour Indirect labour costs are the remuneration paid to employees who are
costs not directly involved in the manufacturing of a product.
Term 3 Topic 3
Cost Accounting
Direct material Direct material costs are the costs of all raw material and parts used in
costs the production process and thus forms part of the final product.
Indirect Material and parts in small quantities, form part of the indirect costs of
material costs material. It is not possible to determine the number of such cost
components used for individual products.
Total costs Fixed costs + Variable costs
Primary costs Direct material + Direct labour.
Manufacturing Primary + overheads
costs
Work-in- Work-in-progress is the same as incomplete products. As units are
process manufactured and the cost of completed unit needs to be calculated
for a specific period, there will always be units that are incomplete.
Work-in-process may be in any stage of completion, e.g. 1% - 99%.
Completed Completed goods are units that are 100% complete. These units are
products ready to be sold.
Cost of sales Cost of sales involves completed units in relation to goods sold.
Activity 1
Make a cross to indicate which items can be regarded as Direct costs/Indirect costs/not
part of production costs.
Production costs Not part of

Cost item Direct Indirect production
costs costs costs
1. Rent of factory
2. Wages of cleaners
3. Wages of employees using tools working on
the product
4. Insurance of the equipment in the factory
plant
5. Maintenance of the factory buildings
6. Cost of raw materials included in the
finished products
7. Administrative costs
8. Marketing costs
9. Depreciation on factory equipment
10. Consumables issued to the factory

Term 3 Topic 3
Cost Accounting
Activity 2
Thembi manufactures designer bags and sells them at a flea-market. The following are
costs that she incurs with the manufacturing of her bags.
Material– 0,75m R24 per metre

Cotton – 50m R10 per 1 000m
Webbing (for the handle) – 0,75m R20 per metre
Beads (for decoration) – 48 R7 per dozen
Labour – 2,5 hours R15 per hour
Rent (rents a garage to manufacture her bags) R1 500 per month
Cleaning material R50 per month
Electricity R200 per month
Questions
2.1 What is Thembi’s Total direct material cost per item?
2.2 What is Thembi’s Total direct labour cost per item?
2.3 What is Thembi’s Total primary cost per item?
2.4 What is the total overhead cost involved in making the bags?

Term 3 Topic 3
Cost Accounting
2.5 Explain the difference between fixed costs and variable costs?
2.6 If 100 bags are made and sold, what will the total profit be if the selling price is
R150 per bag?
Activity 3
Required:
Read the scenario and identify the category into which each cost can be classified.
Put an X in the correct column on the Answer book supplied.
Information:
Beady Bags is owned by Ms. S Mashingo. She started her own business making novelty
fabric bags. Her business expanded as the demand for her product increased. She
rented a small factory from which she operates. The following table lists all the costs
involved in the manufacturing of her novelty fabric bags.

Term 3 Topic 3
Cost Accounting
Direct Direct Indirect Indirect

material labour material labour
No Costs costs costs costs costs Other
1 Insurance
2 Rent expense
3 Denim fabric
4 Beads and other accessories
5 Wages for the machinists and
cutters
6 Cotton for the sewing
machine
7 Salary for the quality checker
8 Wages for the factory cleaner
9 Zips for the bags
An inexperienced assistant, Jonas, needs to find out the difference between Variable
cost and Fixed cost in manufacturing. Explain in your own words to Jonas:
Fixed cost
Variable cost

Term 1 Topic 5
Budgeting
Overview
Topic 1 Page 217 Budgeting

1 Page 217 Introduction to budgeting
2 Page 218 Budgeting concepts
3 Page 219 Cash budget
Overview – Budgeting
1 Introduction to budgeting
A famous saying tells us that: ‘People don’t plan to fail, they fail to plan. An
enterprise/person without a budget is like a ship without a compass and a destination.
A budget is a very important managerial aid and is used for planning and control.
However, managers tend to view budgets only as a set of rigid figures that limit
personnel and place an additional administrative burden on the budget planners. This
type of criticism is often completely unfounded. If a budget system is used correctly, it
can be viewed as an extremely handy aid that motivates personnel and brings about
effective coordination.
Efficient business management cannot take place without properly drawn up budgets.
With the help of budgets the management can set attainable goals in terms of
opportunities and threats for individual departments and the enterprise as a whole. At
the same time they can analyze and specify the place and role of each department in
achieving their goals. Problems or difficulties can often be addressed by drafting the
main budget. By eliminating these difficulties, the result will be a coordinated,
meaningful, realistic and achievable financial plan.
Budgets are financial aids that help the management of enterprises to express their
planning in financial terms. They are important aids that enable the management to
adapt overhead (strategic) planning to detailed planning, so that the allocation of
sources to each department of the enterprise happens in a rational and systematic
manner.Because of the scope and complexity of current enterprises, more than one
budget is necessary in order to manage the enterprise successfully. The main budget is
a summary of all the functional budgets. Functional budgets are divided into
operational and financial budgets.
Term 1 Topic 5
Budgeting
The different budgets of a trade enterprise are represented as follows:
Operational Budget
Sales budget
Purchase Budget
Cost of sales budget
Financial
Trading expense
Capital budget
Projected income/
Cash budget Profit budgets
Budgeted
Balance Sheet
2 Budget concepts
2.1 Sales budget

Sales budgets are used to assess marketing and the efficiency of sales. The sales budget
forms the most important subdivision of the profit budget. However, it is very difficult
to project future sales accurately.
2.2 Profit budget

In this case the cost and income budget are combined and used by managers who take
responsibility for both the income and expenditure of the enterprise as a whole. It deals
with the drawing up of a projected income statement.

Term 1 Topic 5
Budgeting
2.3 Capital budget

The capital budget shows the expected (budgeted) future capital investment in fixed
assets that may be deemed necessary to maintain the existing fixed assets or to make
provision for an increase in the fixed assets.
2.4 Financing budget

The financing budget is used to ensure that the enterprise will have enough funds
available in the short term for budgeted shortfalls between receipts (income) and
payments (expenses). It is also used to plan for medium and long-term financing needs.
Therefore the budget is synchronised with the cash budget to ensure that the enterprise
has enough funds available if and when needed.
2.5 Budgeted Balance sheet

The Budgeted Balance Sheet is the sum of all the other budgets and indicates what the
financial situation of the enterprise is at the end of the budget period if the true results
obtained correspond with the budgeted (planned) results. An analysis of this budgeted
balance sheet may indicate problems (e.g. a poor solvency situation as a result of
excessive loans) or opportunities (e.g. excessive liquidity that creates expansion
opportunities) that necessitate a reconsideration of the other budgets.
2.6 Cash budget

A cash budget shows the expected inflow and outflow of cash. The cash budget reflects
the expected balance in the bank during the budget period.
3 Cash budget
This deals with the cash flow of the enterprise. The cash consist of three sections,
namely:
 inflow of cash/cash income

 outflow of cash/cash payments
 surplus/shortage of cash for the month

Term 1 Topic 5
Budgeting
It is important that one takes a close look at the cash budget, because the months when
the cash flow is high must make provision for months that have a low cash flow.
For example: in December people spend a lot of money, which makes December a good
turnover month, but in January people don’t have money to spend, resulting in a poor
turnover month.
A cash budget is drawn up for a certain period, usually a year, but it can be drawn up
monthly.
Let’s look at the three sections of a cash budget:
3.1 Cash receipts

These include all cash received during a specific period. Income consists of cash sales
for a specific month; cash received from debtors; interests received on investments and
bank accounts; loans negotiated and the money received from these; fixed deposits that
mature; money received from fixed assets sold, as well as any other cash received, e.g.
rent income and bad debts recovered.
3.2 Cash payments

This is all the cash paid during a specific period. Payments include cash paid for the
purchase of merchandise, payments to creditors, repayments of loans, interest paid on
loans and overdraft, money invested as fixed deposits, fixed assets that are purchased,
consumables that will be purchased and all other expenses that must be paid.
3.3 Cash balance

In this section the estimated cash balance at the end of the month is calculated. It is
calculated as follows:
 to obtain the cash surplus/deficit for the month: cash receipts less cash
payments.
 the bank balance at the beginning of the month.
 the estimated bank balance at the end of the month.

Term 1 Topic 5
Budgeting
It is important to remember that the following items don’t have an influence on cash
and therefore, don’t form part of the cash budget:
 discount allowed
 discount received
 bad debts
 depreciation
 profit on sale of asset
 loss on sale of asset
The following is an example of a cash budget:
Cash budget for the period 1 January 2009 to 31 March 2009

January February March Total
Cash receipts
Cash sales xx xx xx xx
Collection from debtors xx xx xx xx
Interest on fixed deposit xx xx xx xx
TOTAL RECEIPTS xxx xxx xxx xxx
Cash payments
Cash purchases xx xx xx xx
Payments to creditors xx xx xx xx
Equipment xx xx xx xx
Operating expenses xx xx xx xx
TOTAL PAYMENTS xxx xxx xxx xxx
Cash surplus/(deficit) xxx xxx xxx xxx

Bank (opening balance) xxx xxx xxx xxx
Bank (closing balance) xxx xxx xxx xxx

Term 1 Topic 5
Budgeting
Activity 1
ABC Cleaning services, hires out cleaning services to their clients at R70 per hour. Betty
Blue, the owner, ensures that all cleaners work the same number of hours in a year and
they are paid weekly for the number of hours that they work.
Betty has a manager, Alfred Green, who takes care of the day to day running of the
business. Together they have drawn up the following budget for 2007.
2006 2007
BUDGET ACTUAL BUDGET
RECEIPTS
Fee income from cleaning services 721 000 721 000 860 240
Rent income 12 000 12 000 14 400
Interest on fixed deposit 5 000 4 000 4 500
Loan from Blue Bulls Bank 50 000 50 000 20 000
TOTAL RECEIPTS 788 000 787 000 899 140
PAYMENTS
Salary of office worker 54 000 54 000 60 000
Salary of Manager 150 000 170 000 225 000
Wages of 8 cleaners 206 000 206 000 210 000
Employer’s contribution (e.g. medical aid, 50 156 50 156 62 000
etc)
Office telephone & electricity 20 000 16 500 20 000
Motor vehicle running expenses 36 000 34 000 38 000
Interest on loan 7 500 7 500 10 500
Bank charges 15 000 19 000 20 000
Uniforms for cleaners 6 400 7 200 3 200
Office maintenance costs 17 000 13 000 13 000
Drawings by Bettie Blue 154 000 204 000 250 000
Purchase of new vehicle for Bettie Blue 420 000
TOTAL PAYMENTS 716 056 781 356 1 331 700
Cash surplus (deficit) for the year 72 044 5 644 (531 600)
Cash in the bank at the beginning of the year 160 075 232 119 237 763
Cash in the bank at the end of the year 232 119 237 763 (293 837)

Term 1 Topic 5
Budgeting
Questions
1.1 Why is it important to prepare a cash budget for each financial year?
1.2.1 Why is “Bad debts” not shown in the cash budget?
1.2.2 Will “Bad debts recovered” be shown in the cash budget? Motivate.
1.3 What percentage interest did the business pay on the loan in 2006?
1.4 Name two items which will not appear in a cash budget.
1.5 Name two items that were well controlled in 2006.
1.6 Name two items that were not well controlled in 2006.

Term 1 Topic 5
Budgeting
1.7.1 What is your opinion about the drawings of Betty Blue?
1.7.2 Why is the bank balance in 2007 in brackets?
Activity 2
Information
Verster’s Milk Shop

Cash Budget for three months October to December 2009
OCTOBER NOVEMBER DECEMBER
CASH RECEIPTS
Cash sales 100 000 110 000 115 000
Receipts from debtors 40 000 43 000 46 000
Rent income 3 000 3 000 3 000
Interest on fixed deposit 1 500
TOTAL RECEIPTS 143 000 156 000 165 500
CASH PAYMENTS
Cash purchases of trading inventory 60 000 64 000 66 000
Payments to creditors 50 000 52 000 58 000
Salaries and wages 15 000 15 000 18 000
Equipment purchased 30 000
Sundry operating expenses 10 500 10 500 10 500
TOTAL PAYMENTS 135 500 171 500 152 500
Cash surplus / (shortfall) 7 500 (15 500) 13 000
Bank opening balance 5 000 12 500 (3 000)
Bank closing balance 12 500 (3 000) 10 000

Term 1 Topic 5
Budgeting
Questions
Use the cash budget given above to answer the following questions:
2.1 What is a cash budget?
2.2 Why do we need to draw up a cash budget?
2.3 Money has been invested in a fixed deposit. When does the business expect to
receive interest on this investment?
2.4 When does the business intend to purchase equipment?
2.5 Name a month in which Verster’s Milk Shop expects to receive more cash than it
pays out.

Term 1 Topic 5
Budgeting
2.6 Name TWO items that will not appear in a cash budget.
2.7 Will ‘bad debt recovered’ be shown in the cash budget? Motivate.

Term 4 Topic 2
Revision
Sample mid-year examination
TIME: 2 HOURS MARKS: 200
SECTION A
QUESTION 1 (Transaction analysis) [30]

Required:
Study the example below and analyse the following transactions of LS Stores
accordingly. Assume that the bank has a favourable balance. The perpetual/continuous
inventory system is used.
Example:
Received R100 from a debtor, M. Samson, as part of his account.
General ledger Accounting equation

No Account debited Account credited A OE L
E.g. Bank Debtors control +-100 0 0
Transactions:
1 Received R50 000 from ACE Bank for a loan approved at an interest rate of 18% p.a.
2 Paid R122 postage out of the petty cash.
3 Purchased stationery on credit from Radue Traders for R1 530.
4 Received a credit note from Zet Repairs for R150 to rectify an amount overcharged
on merchandise purchased by them on repairs.
5 A debtor, K. Motloung claimed a discount of R20 on an overcharge on merchandise
purchased. The claim was approved.
6 The owner, J. Meshlo, withdrew R400 (cost price) goods for his own use.
7 Received a cheque of R540 from E. Ferndale. His account was previously written off
as bad debts.

Term 4 Topic 2
Revision
Answer sheet
QUESTION 2 (Debtors reconciliation) [35]

Required:
From the following preliminary totals and additional information, extracted from the
records of Pollock Sports Shop for October 2010, you are required to:
2.1 Use all relevant information and prepare the Debtors’ Control Account for October
2010. (18)
2.2 Prepare the correct Debtors’ list on 31 October 2010. The Debtors’ list on 30
September 2010 was correct and corresponds with the control account for
September 2010. (Show ALL the calculations in brackets) (17)
Information:
Debtors’ list on 30 R Debtors’ list on 31 R
September 2010 October 2010
G. Kirsten 1 020 N. Boje 2 310
J. Kallis 3 150 G. Kirsten 1 020
P. Adams 825 P. Adams 450
M. Ntini 30 (Cr) J. Rhodes 5 700
J. Rhodes 4 920 9 480
?

Term 4 Topic 2
Revision
Totals from subsidiary journals for October 2010:
1 Cash Receipts Journal 3 Debtors control
Debtors control Sales Cost of sales
Receipts Discount Total R8 100 R7 200
allowed
R7 350 R630 R7 980 4 Debtors Allowances Journal
Debtors Cost of sales
2 Cash Payments Journal Allowances
Debtors control R300 R525 R300
5 General Journal
Debtors control Creditors control
R420 R750 R660 R300
Additional information:
1 Merchandise returned by N. Boje, R30, was entered in the subsidiary book (journal)
but was not posted to the Debtors’ Ledger.
2 Credit sales R180 to G. Kirsten, was correctly entered in the subsidiary book
(journal) but it was erroneously posted to the account of J. Rhodes in the Debtors’
Ledger.
3 The transfer of a debit balance, R225, in P. Adams’ account from the Debtors’
Ledger to his corresponding account in the Creditors’ Ledger, was entered as
follows in the General Ledger, and posted as such to the ledgers.

P. Adams 225 225
P. Adams 225 225
4 A credit note issued to N. Boje for R50 was correctly entered in the subsidiary
journal. However, the amount was posted to the account of J. Rhodes.

Term 4 Topic 2
Revision
Answer sheet:
2.1
General ledger of Pollock Sport Shop
Dr. Debtors control B8 Cr.
2.2
Debtors list
Debtors list on 31 October 2010 Debit Credit

Term 4 Topic 2
Revision
QUESTION 3 (Salaries) [22]

Required:
3.1 Complete the partially completed salary journal of Nathan Traders for the month ended 30 April 2010. (12)
Name Gross
salary Deductions Employers contributions
Pension PAYE Medical Total Net salary Pension Medical Total
C. Mampa 8 000 640 1 850 150 2 640 5 360 640 300 940
L. Naidoo 3 600 900
3.2 Answer the following questions which relate to question 3.1

3.2.1 How much must be paid to the pension fund on 30 April 2010? (3)
3.2.2 What is the operating expense of Nathan Traders in respect of Medical Aid Fund for April 2010? (2)

Term 4 Topic 2
Revision
3.2.3 Issued a cheque to settle the PAYE for April 2010. Name the accounts to be debited and credited. (2)
3.2.4 Name the accounts to be debited and credited when posting the net salary from the Salary Journal to the General Ledger. (2)
3.2.5 Name the account to be credited when the pension fund contributions are posted from the Salary Journal to the General Ledger. (1)

Term 4 Topic 2
Revision
Information:
A The monthly salary of L. Naidoo (married) is R3 600
B Deductions:
Pension fund: 8% of gross salary
PAYE: R900
Medical AID Fund: married R300 per month and single R150 per month.
C Employers contributions:
Pension Fund Medical Aid Fund

C. Mampa On a rand for rand basis R2 for every R1
L. Naidoo 12% of gross salary R2 for every R1
QUESTION 4 (General Journal & ledger accounts) [80]

You are provided with information taken from the books of Union Traders.
Required:
4.1 Open the General Journal with totals on 30 September 2010 and journalise all the
omissions/errors and additional information. Close off the account at the end of
the month. You don’t have to do any narrations. (38)
4.2 Draw up the following ledger accounts in the General Ledger:
4.2.1 Trading stock (18)
4.2.2 Creditors control (12)
4.2.3 Stationery (12)
Note: Balance the accounts on 30 September 2010.
Information:
1 Some balances on 1 September 2010:
 Creditors control, R16 200
 Stationery, R1 240
2 Journal totals for September 2010:

Cash Receipts Journal
Bank Debtors Discount Sales Cost of Sundry
control allowed sales accounts
R23 260 R8 960 R60 R4 960 R2 480 R9 400

Term 4 Topic 2
Revision
Cash Payments Journal
Bank Creditors Discount Debtors Trading Statio- Sundry
control received control stock nery accounts
R45 360 R4 690 R90 R468 R18 000 R300 R22 000
Debtors Journal
Sales Cost of sales
R14 300 R7 150
Debtors Allowances Journal

Debtors Cost of sales
Allowances
R1 200 R600
Creditors Journal
Creditors Trading Equipment Stationery Packing Sundry
control stock material accounts
R20 423 R10 361 R6 281 R461 R690 R2 630
Creditors Allowances Journal

Creditors Trading Equipment Stationery Packing Sundry
control stock material accounts
R3 167 R1 890 R804 R74 R151 R248
General Journal
Debit Credit
Debtors control R163 R41
Creditors control R17 R462
3 Additional information
A Transfer the account of S. Sithole with a debit balance of R25 in the Creditors ledger
to the account in the Debtors ledger.
B Goods sold to N. Naidoo in September 2010 for R250 has recorded in the Debtors
journal as R450. The cost price was recorded correctly. Correct the error.
C The overdue account of A. Nel, a debtor, who owes R960, must be charged with
17,5% interest for four months.
D Goods returned for R80 by B. Bell, a debtor during August 2010, has been post to
the account of BP Bel, a creditor. Correct the error.

Term 4 Topic 2
Revision
E Trading stock has been donated to the local school (cost price, R300; selling price,
R400).
F The owner took stationery at a value of R100 for personal use.
G Stationery of R275 purchased from Sper Ltd. for use in the business, was recorded in
the Trading stock column in the Credtors Journal. Correct the error.
Answer sheet
4.1 General Journal of Union Traders
Details Fol Debit Credit Debit Credit Debit Credit
4.2
General Ledger of Union Traders

Term 4 Topic 2
Revision
Dr. Creditors control B9 Cr.
QUESTION 5 (VAT) [8]

5.1 What is the difference between VAT-input and VAT-output? (2)
5.2 Indicate by making a cross in the correct column if the following are Taxable
supplies, Exempt supplies or Zero-rated supplies. (6)
Taxable Exempt Zero-rated
supplies supplies supplies
Passengers transported by taxi
Dried beans
A box of apples
Maize meal
Brown bread
White bread
QUESTION 6 (Final accounts) [25]
Term 4 Topic 2
Revision
Note: The following questions are independent of one another. Answer each question
and clearly show calculations where necessary.
QUESTION 6.1 (8)

Calculate the book value of the assets and the owners’ equity of a sole trader, Radebe
Traders, on 30 June 2010, when taking into account the following information:
Assets Owners’ equity Liabilities

2009-06-30 R31 500 R? R6 000
2010-06-30 R? R? R10 500
Income for the year ending 2010-06-30 is R97 250, expenditure is R60 000 and the owner
took R18 000 for personal use.
Answer sheet:
QUESTION 6.2 (5)

Information:
The Profit and Loss account of Hadebe for the year ending 31 March 2010 includes the
following item:
Insurance R7 200
The Balance Sheet of the present and previous years includes the following item:
2010 2009
Pre-paid insurance R2 000 R2 400

Term 4 Topic 2
Revision
Required:
Calculate the amount paid with regard to insurance for the present year.
Note:
It is not necessary to reflect the full details on the General Ledger account.
Answer sheet
Dr. Insurance Cr.
QUESTION 6.3 [12]

Information:
Puma Traders negotiated a loan from Highveld Bank on the following conditions:
Interest is repayable every six months on the amount due on 30 September and 31
March every year, at 12½% per year. Interest must be calculated to the nearest rand.
The accounting period of Puma Traders ends on the last day of May every year.
Required:
 Use the information to record the interest on loan account of Puma Traders in
the General Ledger for the accounting period ending on 31 May 2010.
 Close the account off at the end of the year.
Dr. Loan: Highveld Bank Cr.
2010 1 Bank 12 000 2009 1 Bank 27 000
Jan Jun
Sep 1 Bank 7 500
Answer sheet
Dr. Interest on loan Cr.
Total Marks: 200

Term 4 Topic 2
Revision
Sample end-year examination
TIME: 3 HOURS MARKS: 300
SECTION A

You are provided with information taken from the books of Smartie Traders
Required:
Study the accounts provided and then answer the questions that follow:
General Ledger of Smartie Traders

2011 31 ? CPJ 10 000 2011 1 Balance b/d 12 000
Jan Jan
? CAJ 1 000 31 Sundry CJ 18 000
account
? GJ 2 200 ? GJ 3 000
Balance c/d ?
33 000 33 000
2011 1 Balance b/d ?
Feb
Dr. Medical Aid Fund Cr.

2011 31 Bank ? ? 2011 31 Salaries SJ 3 500
Jan Jan
? SJ 7 000
Dr. Creditors for salaries Cr.

2011 31 Bank ? 40 000 2011 31 ? SJ 45 000
Jan Jan
Dr. Salaries Cr.

2011 31 ? SJ 60 000
Jan

Term 4 Topic 2
Revision
Questions:
1.1 Calculate the amount owed to trade creditors at the end of January 2011. (3)
1.2 Provide the contra details for the following amounts in the Creditors Control
Account:
1.2.1 R10 000 (2)
1.2.2 R2 200 (2)
1.3 Name the source documents which were used to make the following entries in the
Creditors control account:
1.3.1 R18 000 (2)
1.3.2 R1 000 (2)
1.4 Give TWO examples of items that could have been bought and included in the
figure of R18 000 in the Creditors control account. (2)
1.5 Interest has been charged by creditors. Which amount in the Creditors control
account includes this interest? (1)

Term 4 Topic 2
Revision
1.6 Stock has been returned to creditors. Which figure represents these transactions?
(1)
1.7 Refer to the Medical Aid Fund Account

1.7.1 How much was deducted from employees’ salaries in respect of Medical Aid? (2)
1.7.2 How much was contributed by the business on behalf of the employees to the
Medical Aid Fund? (2)
1.8 Provide the folio for the entry of R40 000 on the debit side of the Creditors for
Salaries account. (1)
1.9 When preparing the Financial Statements, under which note will you include
the Creditors for salaries balance? (2)
1.10 Provide the contra details for the following entries:

1.10.1 R7 000 on the credit side of the Medical Aid Fund Account. (2)
1.10.2 R45 000 on the credit side of the Creditors for salaries Account. (2)
1.10.3 R60 000 on the debit side of the Salaries account. (2)

Term 4 Topic 2
Revision
QUESTION 2 (Income Statement of a sole trader) [56]
Required:
Use the information of Pompey Traders to prepare the following:
2.1 The Trading stock account in the General Ledger. (10)
2.2 Income Statement for Pompey Traders for the year ended 30 June 2010. (46)
Notes:
Accounting period: 1 July 2009 to 30 June 2010.
Selling price = cost price + 50%.
Pre-adjustment trial balance on 30 June 2010

Capital 200 000
Drawings 29 600
Land and Buildings 100 000
Vehicles 70 000
Accumulated depreciation: Vehicles 11 760
Equipment 38 000
Fixed deposit 4 800
Bank (Dr.) 1 342
Advertising 3 976
Bank charges 1 080
Debtors Allowances 2 750
Rates 2 100
Rent income 12 375
Bad debts 400
Interest on fixed deposit 384
Salaries 44 695
Interest on overdraft 200
Stationery 5 140
Telephone 1 430
Sales 310 592
Insurance 3 460

Term 4 Topic 2
Revision
1 The owner (B Wilken) took merchandise (selling price, R600, cost price, R400) for
his own use on 4 June 2010. The bookkeeper treated the transaction in the Debtors
Journal as a credit sale to B Wilken and it was posted as such.
2 The stocktaking of trading stock was completed on 28 June 2010 and showed that
the stock on hand was R38 140.
3 On 25 June 2010 the firm negotiated an agreement with the advertising agency.
According to the agreement an intensive advertising campaign would be launched
in the local newspaper from 4 July 2010. A deposit of R800 to cover the initial cost
of the agency was paid on 25 June 2010 and debited to “Advertising”.
4 A debtor (K Weyer) who has a debit balance of R140 was declared insolvent on 10
June 2010. His attorney informed Pompey Traders that no dividend will be paid, but
no entry to this effect has been made.
5 On 7 June 2010 R200 was received from Mr Smith, whose debt had previously been
written off as irrecoverable. The amount was credited to the bad debts account.
6 The insurance account shows the following details:
Dr. Insurance Cr.

2009 1 Prepaid 500
Jul expenses
Oct 1 Bank 2 000
(1/10/2009 –
30/9/2010)
2010 1 Bank 960
Feb (1/2/2010 –
31/1/2011)
3 460
7 The fixed deposit was invested on 1 November 2009 at 16% interest per annum for
12 months.
8 The telephone account for June 2010 must still be paid, R980.
9 Part of the building has been let since 1 March 2009. The tenancy stipulated, among
other things, that the initial rent would be R900 per month for the first twelve
months and thereafter an increase of 15% will come into effect on 1 March each
year.
10 Stationery on hand according to a physical stocktaking, R575.
11 Write depreciation off as follows:
 On vehicles, R14 400
 On equipment, R3 714

Term 4 Topic 2
Revision
Answer sheet
Dr. Insurance Cr.
Dr. Trading stock Cr.
Income statement of Pompey Traders for the year ended 30 June 2010

Term 4 Topic 2
Revision
QUESTION 3 (Tangible assets and GAAP principle) [30]
The following information is extracted from the books of Rumo Traders.
Required:
3.1 Complete the note “Tangible assets” as part of the notes to the Financial
Statements. (26)
3.2 Complete the following questions:
3.2.1 If the Land and buildings market value is R800 000 on 31 December 2010,
which amount will appear in the Financial Statements? (2)
3.2.2 Name the accounting principle that you will apply. (2)
Information:
1 Some balances on 1 January 2010:
Land and Buildings, R480 000
Vehicles, R250 000
Equipment, R156 000
Accumulated depreciation: vehicles, R50 000
Accumulated depreciation: equipment, R16 000
2 The following transactions took place during the year:

31 March 2010
Receive an invoice from Abby Builders for the following:
 Building of a storeroom, R60 000
 Repairs of broken windows, R1 200
30 June 2010
Buy a new vehicle on credit from RSA Motors for R100 000.
30 September 2010
 Buy a computer and printer MN Computers and pay per cheque 230, R14 000
 Pay installation cost to SM Installers and pay per cheque 231, R1 000
31 December 2010
Write off depreciation on vehicles at 20% on the straight line method and on equipment
at 10% on the carrying value.

Term 4 Topic 2
Revision
Answer sheet
Note: Tangible assets Land and Vehicles Equipment Total
buildings
Cost price
Accumulated depreciation
Carrying value (begin)
Movements
Additions at cost
Depreciation for the year
Carrying value (end)
Cost price
Accumulated depreciation
Calculation for depreciation on 31 December 2010:
Vehicles:
Equipment:
3.2.1 If the Land and buildings market value is R800 000 on 31 December 2010, what
amount will appear in the Financial Statements? (2)
3.2.2 Name the accounting principle that you will apply. (2)

Term 4 Topic 2
Revision
QUESTION 4 (Balance Sheet) [40]
Required:
Use the information provided from Davido Traders to prepare the Balance sheet on 30
June 2010. Show all calculations in brackets.
Post-closing trial balance on 30 June 2010

Balance sheet accounts Debit Credit
Capital 362 400
Land and Buildings 380 000
Vehicles 195 000
Equipment 135 000
Accumulated depreciation: vehicles 39 000
Bank 29 800
Petty cash 1 000
Cash float 500
Fixed deposit: Perm Bank 50 000
Loan: ABC Bank 310 000
Consumable stores on hand 2 400
Prepaid expenses 3 800
Accrued income 2 800
Income received in advance 5 500
Accrued expenses 6 800
813 500 813 500
1 R15 000 of the fixed deposit at Perm Bank matured on 30 September 2010.
2 According to the loan agreement R30 000 must be paid back every year on 30
November.

Term 4 Topic 2
Revision
Answer sheet
Balance sheet of Davido Traders on 30 June 2010
QUESTION 5 (Ratio Analysis) [60]

Barbara’s Boutique is a dress shop. Use the information provided to answer the
questions that follow:
Information:
Extracts from the Income statement for the year ended 28 February 2009:
Turnover R160 000

Cost of sales R68 000
Net profit R14 400

Term 4 Topic 2
Revision
Extracts from the Balance sheet at 28 February 2009:

2009 2008
Owners’ equity 180 000 160 000
Non-current liabilities 120 000 130 000
Current liabilities (all creditors) 30 000 25 000
Fixed assets 240 000 227 000
Investments 40 000 40 000
Trading stock 25 000 23 000
Debtors 17 000 13 000
Cash 8 000 12 000
Financial indicators on 28 February 2008:

Current ratio 1,92 : 1
Acid test ratio 1:1
Return on average equity 10,2%
5.1.1 Calculate the mark-up percentage for 2009. (7)
5.1.2 The business was aiming for a mark-up of 150%. Explain TWO possible reasons
why the business did not achieve this mark-up. (6)

Term 4 Topic 2
Revision
5.2 Is the business solvent on the 28 February 2009? Use a ratio to support your answer.
(8)
5.3 Calculate the Debt/Equity ratio on the 28 February 2009. Explain whether the
business has a high or low degree of risk? (8)
5.4 Explain the difference between solvency and liquidity. (4)

Term 4 Topic 2
Revision
5.5.1 Calculate current ratio on 28 February 2009. (5)
5.5.2 Calculate the acid test ratio on 28 February 2009. (5)
5.5.3 Comment on the liquidity of the business. (6)
5.6 Calculate the average return on owners’ equity on 28 February 2009 and comment
on the ratio. (8)

Term 4 Topic 2
Revision
5.7 Name THREE stakeholders who will be interested in the Financial Statements of the
business. (3)

Required:
Analyse the following transactions of LS Stores according to the given example. Assume
that the bank has an unfavourable balance. The perpetual/continuous inventory system
is used.
Example:
Received R400 from a debtor, M. Smit, as part of his account.

No Account debited Account credited
A OE L
E.g. Bank Debtors control -400 0 -400
Transactions:
1 The owner, B. Abrahams increased his capital contribution from R180 000 to
R210 000.
2 Transfer the account of S. Steyn with a debit balance of R85 in the Creditors Ledger
to the account in the Debtors Ledger.
3 Sold goods on credit to M. Mahlangu for R2 400. The business uses a mark-up of
60% on sales.
4 Pay the account of R12 500 to RSA Wholesalers (creditor) after 5% discount.
5 Buy packing material from SA Packers for R890 and pay per cheque.

Term 4 Topic 2
Revision
Answer sheet
QUESTION 7 (Independent questions) [50]
QUESTION 7.1 (Budget concepts) (15)

Use the Cash Budget of Mbolweni Traders and answer the questions that follow.
Cash budget of Mbolweni Traders for January to March 2010

CASH RECEIPTS January February March
Cash sales 42 000 56 000 63 000
Receipts from debtors 25 200 21 600 45 800
Capital contribution 20 000
TOTAL RECEIPTS 67 200 77 600 108 800
CASH PAYMENTS
Cash purchase of stock 3 000 4 000 4 500
Payments to Creditors 34 155 32 040 37 733
Drawings 4 500 4 500 4 500
Loan Repayment 10 000
Interest on loan 1 600 1 600 1 600
Advertising 600 800 900
Salaries and wages 2 000 2 000 2 160
TOTAL PAYMENTS 21 345 32 660 47 608
Cash surplus (deficit) 21 345 32 660 ?
Opening balance 8 400 29 745 62 405
Closing balance 29 745 62 405 ?

Term 4 Topic 2
Revision
Questions
7.1.1 What is the aim to prepare a cash budget? (2)
7.1.2 Name two items which will not appear in a cash budget. (2)
7.1.3 If cash sales are 60% of the total sales, calculate the total sales for January. (5)
7.1.4 Determine the cash surplus/ (deficit) for March. (3)
7.1.5 Determine the bank balance at the end of March. (3)
QUESTION 7.2 (Manufacturing concepts) (10)

Required:
Make a cross to indicate which items can be regarded as direct costs/indirect costs/not
part of production costs.
AB Manufacturers manufactures tables.

Term 4 Topic 2
Revision
Cost item Production costs Not part of

Direct Indirect production
costs costs costs
1 Rent of factory
2 Salary of manager of factory
3 Wages of employees using
equipment to make tables.
4 Insurance of the equipment in the
factory plant.
5 Maintenance of the factory
buildings.
6 Raw materials to make the tables.
7 Administrative costs.
8 Marketing costs
9 Depreciation on factory equipment.
10 Glue and varnish for the tables
QUESTION 7.3 (VAT & Ethics) (9)

Scenario:
Petrus runs a small retail business selling groceries on the outskirts of a rural area. His
average monthly turnover is between R15 000 – R20 000. He is not a registered VAT
vendor but he charges his customers VAT.
Required:
Answer the following questions:
7.3.1 Name any TWO zero-rated items Petrus sells to the local community. (2)
7.3.2 Do you think Petrus’ actions regarding charging VAT on his items are legal?
Comment on your answer. (3)

Term 4 Topic 2
Revision
7.3.3 What is the difference between tax evasion and tax avoidance? (4)
QUESTION 7.4 (Internal control) (6)

7.4.1 Name THREE accounting control measures that are effective as preventative
measures.
Total Marks: 300

Answers
Answers
Term 1 Topic 1 - Indigenous Bookkeeping

Activity 1
Answers will differ according to own informal business suggestion.
The following can be used as guidelines:
Capital needed
Start- up money as well as money to continue trading must be included. Capital contribution can also include an
asset such as a vehicle, machinery or equipment contributed to the business by the owner.
Income per day

This has to be an estimate of what will come into the business per day for the service rendered or product sold.
Expenses per day

Money for small items of lesser value going out of the business needs to be reflected. This can also include a
licence to trade, wages if there are employees involved, water and electricity, stationery or whatever else is
applicable to the business.
Determine the cost of sales

If the business sells a product, the materials for the product or the product bought will be reflected as the cost of
sales. This is what it cost the business to get the product from suppliers.
Determine the selling price

The cost of the product and the expenses incurred will be taken in consideration to calculate the selling price,
but the selling price is negotiable to attract customers.
Labour cost
Only owner usually does the labour. If there are other labourers involved, it is usually not many labourers and
they are paid wages. The profit of the day usually goes to the owner.
Fixed assets needed

Fixed assets needed are usually assets owned by the owner already.
Stock kept
The owner of an informal business will not keep much stock as high quantities of stock needs a large capital
investment.
Bookkeeping
Bookkeeping will be done informally. Owners will perhaps calculate income and deduct expenses to calculate
profit. There will not be an emphasis on the difference between assets and expenses and income and liabilities.

Answers
Activity 2
INFORMAL FORMAL
Capital
Normally the owners own funds are used. Borrowing It all depends what type of business is started. Money
of money is limited. can be borrowed from financial institutions.
Fixed assets
Businesses have little or no fixed assets. Businesses can have a lot of fixed assets and must have
a fixed asset register for all fixed assets.
Inventory
Low inventory is kept because they don’t have storing It all depends on the size of the business. Normally this
space. type of businesses have enough storing space.
Selling price
Prices changes quickly and the owner will determine The selling price is determined by cost plus a profit
the selling price. Sales is normally only for cash. margin and cannot change quickly. Goods are sold for
cash and on credit.
Cost of sales
All goods are bought for cash. Goods are bought for cash and on credit.
Labour cost
The owner is normally the only person employed by It all depends on the size of the business. The employee
his business. He has to pay only salaries to himself. has to register and pay money over to SARS, UIF, etc.
Normally this is the profit they make every day.
Income
All transactions are on cash basis and the income can Cash and bad debts can result in less money being
easily be determined. received than income declared.
Expenses
All goods are bought for cash and they don’t have a Goods can be bought for cash and on credit and their
lot of overheads. overheads are high.
Credit transactions
Normally no credit transactions. A business can buy on credit and sell on credit. A risk if
a business sells on credit is bad debts.
Bookkeeping
No formal bookkeeping. Formal bookkeeping because there is tax implications.

Answers
Term 1 Topic 2 - Ethics

Activity 1
1. C
2. A
3. B
4. D
Term 1 Topic 3 – Accounting principles

Activity 1
1. D
2. A
3. B
4. E
5. C
6. F
7. E
8. F
9. B
10. C
Term 1 Topic 4 – Internal control

Activity 1
Answers will vary.
Possibilities are:
 Moses can require all drivers to keep a record of the km reading before departure and the km reading
when returning.
 Record can be kept of time of departure and time of return.
 Record can be kept of type of errand as well as area of customer and delivery of product.

Answers
Term 1 Topic 5 – Financial accounting

Activity 1
Nr Concepts Answer
1 Vehicles Fixed asset
2 Capital Equity
3 Cost of sales Expense
4 Packing material Expense
5 Bank overdraft Current liability
6 Fixed deposit Financial asset
7 Drawings Equity
8 Equipment Fixed asset
9 Stationery Expense
10 Loan Non-current liability
11 Favourable bank balance Current asset
12 Sales Income
13 Land and buildings Fixed asset
14 Cash float Current asset
15 Debtors’ control Current asset
16 Trading stock Current asset
17 Interest on fixed deposit Income
18 Creditors’ control Current liability
19 Interest on loan Expense
20 Services rendered Income
Activity 2
Nr. A OE L
1 R380 000 R? R260 000 R120 000
2 R? R888 000 R648 000 R240 000
3 R810 000 R520 000 R? R290 000
4 R? R200 000 R140 000 R60 000
5 R735 000 R? R695 000 R40 000
6 R450 000 R380 000 R? R70 000

Answers
Activity 3
3.1 Cost price
3.2 Historical cost
3.3 equity
3.4 creditors
3.5 current
3.6 current liability
3.7 business entity
3.8 profit
3.9 retail business
3.10 fixed assets and financial assets
Activity 4
No. Selling price Profit margin Purchase price (cost)
1 R20 800 100% R? R10 400
2 R80 000 ? 60% R50 000
3 R? R16 000 33⅓% R12 000
4 R45 000 60% R? R28 125
5 R9 600 ? 20% R8 000
6 R? R250 000 66⅔% R150 000

Answers
Activity 5
Cash Receipts Journal of Lonely Traders – June 2010 CRJ
Doc Day Details Fol Analysis of Bank Sales Cost of Debtors Discount Sundry accounts
receipts sales control allowed
Amount Fol Details

142 1 R. Bosch 24 600 24 600 24 600 Capital
143 4 M. Nkosi 12 000 12 000 Rent income
√ Sales 15 400 27 400 15 400 9 240
144 12 M. Nelson 2 550 2 550 2 600 50
145 15 Perm Bank 32 500 32 500 30 000 Fixed deposit: Perm
Bank
2 500 Interest on fixed
deposit
√ 23 Sales 5 600 5 600 3 360
146 J. Abrahams 4 275 9 875 4 500 225
√ 27 Sales 17 000 17 000 17 000 10 200
B/S 30 AB Bank 210 210 Interest on current
account
114 135 38 000 22 800 7 100 275 69 310

Answers
Activity 6
Debtors Journal of Lonely Traders – June 2010 DJ
51 5 M. Nelson 1 800 1 080
52 12 J. Abrahams 2 000 1 200
53 17 N. Rossouw 4 800 2 880
54 22 J. Abrahams 1 500 900
55 28 M. Nelson 480 288
10 580 6 348
Activity 7
Debtors Allowances Journal of Lonely Traders – June 2010 DAJ
Allowances
24 8 M. Nelson 300 180
25 22 N. Rossouw 100 -
26 26 J. Abrahams 120 72
520 252

Answers
Activity 8
Cash Payments Journal of Lonely Traders – June 2010 CPJ
Doc Day Name of payee Fol Bank Trading Creditors Discount Debtors Wages Sundry accounts
stock control received control Amount Fol Details
124 1 RN Wholesalers 13 490 14 200 710

125 3 Telkom 2 800 2 800 Telephone
126 6 Red Stores 13 190 12 800 Equipment
390 Stationery
127 8 Cash 1 700 1500 200 Cash float
128 9 Davido Traders 2 000 2 000
129 12 Sunshine 300 300 Drawings
130 15 Sam Distributors 5 000 5 200 200
131 19 Cash 1 550 1550
B/S 21 S. Storm (R/D) 1 200 1 200
132 23 SA Traders 4 100 4 100
133 24 RD Repairers 1 400 1 400 Repairs
134 26 SA Loans 22 000 20 000 Loan: SA Loans
2 000 Interest on loan
135 28 R. Rheeder 12 000 12 000 Salaries
B/S 30 Perm Bank 600 280 Interest on
overdraft
320 Bank charges
81 330 4 100 21 400 910 1 200 3050 52 490

Answers
Activity 9
Creditors Journal of Lonely Traders – May 2010 CJ
Doc Day Creditor Fol Creditors Trading Statio-nery Sundry account (10)
control stock Amount Fol Details
87 4 RN Wholesalers 9 920 9 920
88 7 Sam Distributors 6 600 600 6 000 Equipment
89 11 Davido Traders 840 840 Packing material
90 17 RN Wholesalers 14 000 14 000
91 23 MN Motors 3 900 3 900 Drawings
92 28 Sam Distributors 780 780
36 040 23 920 1 380 10 740

Answers
Activity 10
Creditors Allowances Journal of Lonely Traders – May 2010 CAJ

45 6 RN 640 640
Wholesalers
46 14 Davido 80 80 Packing
Traders material
47 19 RN 2 800 2 800
Wholesalers
48 30 Sam 120 120
Distributors
3 640 3 440 120 80
Activity 11
Petty Cash Journal of Lonely Traders – June 2010 PCJ

Doc Day Details Fol Petty Postage Statio- Sundry account
76 4 Stationery 80 80
77 12 Debtors control 180 180 Debtors
control
78 21 Postage 78 78
79 24 Trading stock 200 200 Trading
stock
81 30 Wages 150 150 Wages
918 78 310 530

Answers
Activity 12
General ledger of Peter Suppliers

2011 1 Bank CPJ 620 2011 31 Total payments PCJ 890
May May
31 Bank CPJ 670
1 590 1 590
2011 1 Balance b/d 700
Jun
Activity 13
General Journal of Davido Traders – May 2011 GJ
4 G. Patella 123 123
Interest on 123
overdue debtors
6 Bad debts 840
Mosterd 840 840
9 R. Ndlovu 20 20
Discount 20
allowed
14 Drawings 300
Trading stock 300
16 Stork Traders 3 400 3 400
Storm Traders 3 400 3 400
24 Trading stock 1 600
Stationery 1 600
28 Donations 4 000
Trading stock 4 000

Answers
Activity 14
Debtors’ ledger of Dhlamini Traders
M. Motaung DL5
Feb 1 Account rendered 860
Feb 4 Receipt 145 CRJ 817 43
Receipt 145 CRJ 43 -
Feb 6 Invoice 143 DJ 2 100 2 100
Feb 8 Dishonoured cheque CPJ 817 2 917
Journal voucher (discount) GJ 43 2 960
Feb 11 Credit note 40 CAJ 280 2 680
Feb 16 Invoice 149 DJ 3 800 6 480
Petty cash voucher 76 PCJ 200 6 680
Feb 25 Receipt 151 CRJ 4 500 2 180
Receipt 151 CRJ 120 2 060
Feb 27 Invoice 153 DJ 1 340 3 400
Activity 15
Creditors’ ledger of BrutoLtd.
Solly Wholesalers CL5
May 1 Account rendered 16 200
May 4 Invoice 136 CJ 3 280 19 480
May 7 Cheque 210 CPJ 15 390 4 090
Cheque 210 CPJ 810 3 280
May 12 Invoice 140 CJ 6 680 9 960
May 18 Debit note 38 CAJ 1 450 8 510
May 23 No entry: cash
May 25 Cheque 282 CPJ 5 200 3 310
Activity 16
16.1 Perpetual inventory system
16.2 R12 320
16.3 It is the beginning of the winter season
16.4 Cost of sales
16.5 Creditors control
16.6 150/100 x 28 000 =R42 000
16.7 Cheque counterfoil
16.8 Duplicate invoice
16.9 Correction of error

Answers
Activity 17
17.1 R14 300 – R620 = R13 680
17.2 Debtors Allowances
17.3 Bank
17.4 Carriage on purchase paid on behalf of a debtor and must be debited to his account
17.5
 Cancellation of discount
 Interest charged on overdue account of debtors

17.6 R10 080
17.7 Duplicate invoice
17.8 Journal voucher
17.9
 Charge interest on overdue accounts
 Give discount on early payments
 Send out regular reminders, example account statements every month
Activity 18
18.1 R28 600 – R340 = R28 260
18.2 Sundry purchases/Total purchases
18.3 Bank and discount received
18.4 R12 270
18.5
 Interest charge on overdue accounts
 Transfers between creditors and debtors

18.6 Duplicate debit note/original credit note
18.7 Duplicate receipt

Answers
Activity 19
No. Debtors control Debtors list Creditors control Creditors list
Debit Credit Debit Credit Debit Credit Debit Credit
1 200 200
2 240 180
3 490 490
4 144 144 144 144
5 100
6 300
7 198
8 180
9 40 40
10 322 322
Activity 20
Dr. Debtors control Cr.
20.. 1 Balance b/d 20 650 20.. 30 Bank and CRJ 28 560
Sep (21 370 – 720) Sep discount
allowed
30 Petty cash PCJ 18 Debtors DAJ 980
Allowances
(960 + 20)
Sales DJ 32 622 Journal credits GJ 530
Journal debits GJ 840 Balance c/d 24 360
Bank (R/D) CPJ 300
54 430 54 430
20.. 1 Balance b/d 24 360
Oct

D. Botha 7 202
L. Uys (5 380 – 100) 5 280
G. Coetzee (5 890 + 18) 5 908
J. van der Linde (4 520 – 400) 4 120
B. de Villiers (1 980 – 90) 1 890
W. van Jaarsveldt 640
G. Haasbroek (800 – 200) 600
25 000 640
Debtors list = R25 000 – R640 = R24 360
Answers
Activity 21
General ledger of Lucia Traders
20.. 1 Bank + D/R CPJ 31 881 20.. 1 Balance b/d 4 283
Nov (30200 + 1681) Nov
30 Sundry CAJ 7 108 30 Sundry CJ 42 880
(42 700 + 180)
Journal debits GJ 4 020 Journal credits GJ 1 544
(3 520 + 500) (1 300 + 244)
Balance c/d 5 698
48 707 48 707
20.. 1 Balance b/d 5 698
Dec
List of creditors according to Creditors Ledger

Debit Credit
Ducasse Traders (689 + 180 – 500) 369
Lund Stores (284 + 1 400) 1 684
Lind Stores (2 065 – 1 400) 665
AB Motors (4 460 – 1 480) 2 980
Marais Traders ( -244 + 244) -
5 698
Discuss what is involved in setting up a good system of internal control over creditors.
All items that are received from a supplier must be accompanied by necessary documentation. The clerk at
the warehouse must do the following:
 See that the goods on the invoice correspond with the items that have been delivered.
 Check whether any goods are damaged.
 If it happens that problems occur frequently with a supplier, an alternative supplier must be found.

Answers
Activity 22
Cash Receipts Journal of Sunshine Traders – April 20.. CRJ
Analysis of Cost of Debtors’ Discount Sundry Accounts

Doc Day Details Fol Bank Sales
receipts sales Control allowed Amount Fol Details
151 4 R. Brown 21 360 21 360 21 360 B1 Capital
V 13 Sales 9 600 9 600 6 400
152 L. Lona D4 5 985 6 300 315
153 S. Botha 5 000 20 585 5 000 N15 Rent Income
V 20 Sales 5 400 5 400 3 600
Interest on fixed
154 Bou Bank 250 5 650 250 N20
deposit
155 23 S. Moaner D2 1 950 1 950 2 000 50
Bad debts
156 29 G. Pillay 400 400 N21
recovered
V Sales 3 600 4 000 3 600 2 400
Interest on current
B/S 30 Permbank – 110 110 N12
account
157 G. Gift D3 2 410 2 410 2 410
– 56 065 18 600 12 400 10 710 365 27 120
B9 N1 B6/N2 B7 N8

Answers
Cash Payment Journal of Sunshine Traders – April 20.. CPJ

Trading Debtors Creditors Discount Sundry Accounts
Doc Day Name of payee Fol Bank Wages
stock control control received Amount Fol Details
312 3 Kromhout Traders C1 3 200 3 350 150
313 Telkom 2 300 2 300 N17 Telephone
314 6 Santie Limited C3 9 975 10 500 525
Water and
315 City Hall 2 800 2 800 N18
electricity
316 10 Cash 2 000 1 800 200 B10 Cash float
317 16 Cash 500 500 B11 Petty cash
318 17 Cash 1 800 1 800
B/S 25 S. Moaner (r/d) D2 1 950 1 950
319 28 Cash 1 800 1 800
320 29 SA Deliveries 340 340 N11 Carriage on sales
321 30 Brom Distributors C2 8 214 8 414 200
322 S. Moot 8 000 8 000 N6 Salaries
B/S Perm Bank 550 550 N10 Bank charges
323 Snow Distributors 940 940
324 Cash 410 410 B11 Petty cash
44 779 940 5 400 1 950 22 264 875 15 100
B9 B6 N7 B7 B12 N9

Answers
Petty Cash Journal of Sunshine Traders – April 20.. PCJ

Sundry Accounts
Doc Day Details Fol Petty cash Wages Stationery Trading stock
Amount Fol Details
87 Donations 80 80 N16 Donations
88 15 Wages 400 400
B7 Kromhout Traders+
89 21 Carriage 140 140
D1 Debtors’ Control
90 28 Wages 100 100
91 Goods 50 50
910 500 140 50 220
B11 N7 N4 B6

Answers
Creditors’ Journal of Sunshine Traders – April 20.. CJ

Creditors Packing Sundry Accounts
Doc Day Creditors Fol Trading stock Stationery
control material Amount Fol Details
132 8 Mala Manufacturers C4 1 840 1 840
133 15 Kromhout Traders C1 440 260 180
134 Mala manufacturers C4 6 400 6 400 B5 Equipment
135 26 Santie Limited C3 2 880 2 880
136 Kromhout Traders C1 530 380 150
12 090 4 720 640 330 6 400
B12 B6 N4 N5
Creditors’ Allowances Journal of Sunshine Traders – April 20.. CAJ

Creditors’ Trading Packing Sundry Accounts
Control Stock material Amount Fol Details
35 11 Mala Manufacturers C4 360 360
36 18 Mala Manufacturers C4 1 280 1 280 B5 Equipment
37 28 Kromhout traders C1 40 40
1 680 360 – 40 1 280
B12 B6 N5

Answers
General Journal of Sunshine Traders – April 20.. GJ

Debtors’ Control Creditors’ Control
Day Details Fol Debit Credit
1 Kromhout Traders D1 150 150

Kromhout Traders C1 150 150
Transfer balance from debtor to creditor.
(Journal voucher 125)
8 Interest on overdue creditors N14 147
Brom Distributors C2 147 147
Creditor charges us with interest
10 Stationery N4 280
Trading Stock B6 280
Error corrected
25 S. Moaner D2 50 50
Cancel discount on dishonoured cheque
25 G. Gift D3 20 20
Interest on overdue debtors N13 20
Charge debtor with 2½% interest p.a. for two months.

Answers
Drawings
26 B2 390
Trading stock B6 390

Owner takes trading stock at cost price for own use
27 Donations N16 200
Trading Stock B6 200
Donate Trading Stock
30 Bad debts N19 2 410
G. Gift D3 2 410 2 410
Debtor is written off as bad debt
220 2 410 – 297
B7 B7 B12

Answers
Debtors Journal of Sunshine Traders – April 20.. DJ

88 4 L. Lona D4 1 200 800
89 R. Madisha D5 750 500
90 16 R. Madisha D5 360 240
91 21 Kromhout Traders D1 780 520
92 23 S. Moaner D2 2 700 1800
93 29 L. Lona D4 540 360
6 330 4 220
B7/N1 B6/N2
Debtors’ Allowances Journal of Sunshine Traders – April 20.. DAJ

Debtors
Doc Day Debtors Fol Cost of sales
Allowances
56 10 L. Lona D4 300 200
57 25 S. Moaner D2 270 –
570 200
B7/N3 B6/N2
Dr.
Dr. Debtors control
Equipment B7
B5 Cr.
Cr.
Dr. Trading stock
Vehicles B6
B4 Cr.
Cr.
20..
20.. 20..
20.. Bank and
Creditors’
20.. 11 Balance
Balance b/d
b/d 14 400
200 ledger
General
80 20.. of 30
18 CRJ
CAJ 10 710
1 280
Apr
Apr 1 Balance b/d 000 Apr
27 300
124 Apr 10 discount
Stationeryallowed
Control GJ 280
Apr
Dr. Apr
Capital B1 Cr.
Creditors’ Debtors’
21
30
15 Petty cash
Bank PCJ
CPJ
CJ 140
940
6 400 26
30 Drawings
Balance DAJ
GJ
c/d 570
390
85 520
20.. Allowances
Control 1 Balance b/d 578 640
Creditors’ Apr
30 Sales DJ
CJ 6 330
864 800
720 27 Journal
Donationsdebits GJ 862 800
410
200
Control 4 Bank CRJ 21 360
20.. Bank (r/d) KBJ 1 950 Balance c/d 9 150
1 Cost of sales
Balance DAJ
b/d 200
85 520 30 Cost of sales CRJ 12 400
600 000
May Journal debits AJ 220
Petty cash PCJ 50 Cost of sales DJ 4 220
22 840 22 840
Dr. Drawings Creditors’ control CAJ
B2 360
Cr.
20..
20.. 1 Balance b/d 9 150 Balance c/d 15 360
May 1 Balance b/d 4 740
Apr 33 210 33 210
20.. 26 Trading Stock GJ 390
1 Balance b/d 15 360
May 5 130
Dr. Land and buildings B3 Cr.

20..
Apr
Dr. Fixed deposit: Build Bank B8 Cr.

Answers
20..
Apr
Dr. Bank B9 Cr.

20.. 20..
1 Balance b/d 18 300 30 Total payments CPJ 44 779
Apr Apr
30 Total receipts CRJ 56 065 Balance c/d 29 586
74 365 74 365
Dr. Cash float B10 Cr.

20..
1 Balance b/d 400
Apr
10 Bank CPJ 200
600

20.. 20..
1 Balance b/d 500 30 Total payments PCJ 910
Apr Apr
30 Bank CPJ 410
1 410 1 410
20..
1 Balance 500
May

Bank and
20.. 20..
30 discount CPJ 22 264 1 Balance b/d 25 100
Apr Apr
received
Sundry Sundry
CAJ 1 680 30 CJ 12 090
Balance c/d 13 543 Journal credits GJ 297
37 487 37 487
20..
May
Dr. Deposit: Rent Income B13 Cr.

20..
1 Balance b/d 5 000
Apr

Answers
Dr. Sales N1 Cr.

20..
Apr
30 Bank CRJ 18 600
Debtors’ control DJ 6 330
Dr. Cost of sales N2 Cr.

20.. 20..
1 Balance b/d 50 000 30 Trading Stock DAJ 200
Apr Apr
30 Trading Stock CRJ 12 400 Balance c/d 66 420
Trading Stock DJ 4 220
66 620 66 620
20..
May
Dr. Debtors Allowances N3 Cr.

20..
1 Balance b/d 4 200
Apr
Debtors’
30 DAJ 570
control
4 770

Answers

20..
1 Balance b/d 1 800
Apr
10 Trading Stock GJ 280
30 Petty Cash PCJ 140
Creditors’
CJ 640
Control
2 860

20.. 20.. Creditors’
1 Balance b/d 960 30 CAJ 40
Apr Apr Control
Creditors’
30 CJ 330 Balance c/d 1 250
control
1 290 1 290
20..
1 Balance b/d 1 250
Apr
Dr. Salaries N6 Cr.

20..
Apr
30 Bank CPJ 8 000
32 000
Dr. Wages N7 Cr.

20..
Apr
30 Bank CPJ 5 400
Petty cash PCJ 500
27 500
Dr. Discount allowed N8 Cr.

20.. 20..
1 Balance b/d 240 25 S. Moaner GJ 50
Apr Apr
Debtors’
30 CRJ 365 30 Balance c/d 555
Control
605 605
1 Balance b/d 555

Answers
Dr. Discount received N9 Cr.

20..
1 Balance b/d 1 380
Apr
Creditors’
30 CPJ 875
Control
2 255
Dr. Bank charges N10 Cr.

20..
1 Balance b/d 890
Apr
30 Bank CPJ 550
1 440
Dr. Carriage on sales N11 Cr.

20.
1 Balance b/d 435
Apr
29 Bank CPJ 340
775
Dr. Investment on current account N12 Cr.

20..
1 Balance b/d 265
Apr
30 Bank CRJ 110
375
Dr. Interest on overdue debtors N13 Cr.

20..
1 Balance b/d 180
Apr
25 G. Gift GJ 20
200
Dr. Interest on overdue creditors N14 Cr.

20..
1 Balance b/d 420
Apr
Brom
8 GJ 147
Distributors
567

Answers
Dr. Rent Income N15 Cr.

20..
Apr
13 Bank CRJ 5 000
20 000
Dr. Donations N16 Cr.

20..
1 Balance b/d 160
Apr
12 Petty Cash PCJ 80
27 Trading Stock GJ 200
440
Dr. Telephone N17 Cr.

20..
1 Balance b/d 6 300
Apr
3 Bank CPJ 2 300
8 600
Dr. Water and electricity N18 Cr.

20..
1 Balance b/d 9 300
Apr
6 Bank CPJ 2 800
12 100
Dr. Bad debts N19 Cr.

20..
1 Balance b/d 1 400
Apr
30 G. Gift GJ 2 410
3 810
Dr. Interest on Fixed deposit N20 Cr.

20..
1 Balance b/d 750
Apr
29 Bank CRJ 250
1 000

Answers
Dr. Bad debts recovered N21 Cr.

20..
1 Balance b/d 230
Apr
29 Bank CRJ 400
630
Trial Balance of Sunshine Traders on 30 April 20..

Balance Sheet section Fol. Debit Credit
Capital B1 600 000
Drawings B2 5 130
Vehicles B4 124 000
Equipment B5 85 520
Trading Stock B6 15 360
Debtors’ Control B7 9 150
Fixed Deposit: Build Bank (10% p.a.) B8 30 000
Bank B9 29 586
Cash Float B10 600
Petty Cash B11 500
Creditors’ Control B12 13 543
Deposit: Rent Income B13 5 000
Nominal section Fol Debit Credit
Sales N1 99 930
Cost of sales N2 66 420
Debtors’ Allowances N3 4 770
Stationery N4 2 860
Packing Material N5 1 250
Salaries N6 32 000
Wages N7 27 500
Discount received N9 2 255
Bank charges N10 1 440
Carriage on sales N11 775
Interest on current account N12 375
Interest on overdue debtors N13 200
Interest on overdue creditors N14 567
Rent income N15 20 000
Donations N16 440
Telephone N17 8 600

Answers
Water and electricity N18 12 100

Bad debts N19 3 810
Interest on fixed deposit N20 1 000
Bad debts recovered N21 630
742 933 742 933
Debtors’ Ledger of Sunshine Traders

Kromhout Traders DL1
20.. 1 Account rendered (150)
Apr
1 Journal voucher 125 GJ 150 -
21 Invoice 91 DJ 780 780
21 Petty cash voucher 89 PCJ 140 920
S. Moaner DL2
20.. 1 Account rendered 2 000
Apr
23 Invoice 92 DJ 2 700 4 700
Receipt 155 CRJ 1 950 2 750
Receipt 155 CRJ 50 2 700
25 Credit note 57 DAJ 270 2 430
Dishonoured cheque CPJ 1 950 4 380
Journal voucher 128 GJ 50 4 430
G. Gift DL3
Apr
25 Journal voucher 129 GJ 20 4 820
30 Receipt 157 CRJ 2 410 2 410
Journal voucher 132 GJ 2 410 -
L. Lona DL4
Apr
4 Invoice 88 DJ 1 200 6 600
10 Credit note 56 DAJ 300 6 300
13 Receipt 152 CRJ 5 985 315
Receipt 152 CRJ 315 -
29 Invoice 93 DJ 540 540

Answers
R. Madisha DL5
Apr
4 Invoice 89 DJ 750 2 900
16 Invoice 90 DJ 360 3 260
Debtors list of Sunshine Traders

Debtors list Fol Debit
Kromhout Traders D1 920
S. Moaner D2 4 430
G. Gift D3 –
L. Lona D4 540
R. Madisha D5 3 260
9 150
Creditors’ Ledger of Sunshine Traders

Kromhout Traders CL1
20..
1 Account rendered 3 200
Apr
Journal voucher 125 GJ 150 3 350
3 Cheque 312 CPJ 3 200 150
Cheque312 CPJ 150 –
15 Invoice 133 CJ 440 440
26 Invoice 136 CJ 530 970
28 Debit note 37 CAJ 40 930
Brom Distributors CL2
20..
Apr
8 Journal voucher 126 GJ 147 8 547
30 Cheque 321 CPJ 8 214 333
Cheque 321 CPJ 200 133

Answers
Santie Ltd. CL3

20..
Apr
6 Cheque 314 GJ 9 975 525
Cheque 314 CPJ 525 –
26 Invoice 135 CJ 2 880 2 880
Mala Manufacturers CL4
20..
Apr
8 Invoice 132 CJ 1 840 4 840
11 Debit note 35 CAJ 360 4 480
15 Invoice 134 CJ 6 400 10 880
18 Debit note 36 CAJ 1 280 9 600
Creditors list of Sunshine Traders
Creditors list Fol Credit
Kromhout Traders C1 930
Brom Distributors C2 133
Santie Ltd. C3 2 880
Mala Manufacturers C4 9 600
13 543

Answers
Activity 23
General Ledger
Nr Source document Account debited Account credited A OE L
1 Journal voucher Debtors control Creditors control +150 0 +150
2 Cheque counterfoil Telephone Bank -2 300 -2 300 0
3 Duplicate receipt Bank Capital +21 360 +21 360 0
4 Cheque counterfoil Creditors control Bank -9 975 0 -9 975
Creditors control Discount received 0 +525 -525
5 Original invoice Trading stock Creditors control +1 840 0 +1 840
6 Journal voucher Interest on overdue Creditors control 0 -147 +147
cred. account
7 Duplicate invoice Debtors control Sales +4 200 +4 200 0
Cost of sales Trading stock -2 100 -2 100 0
8 Duplicate credit Debtors Allowances Debtors control -300 -300 0
note
Trading stock Cost of sales +150 +150 0
9 Duplicate debit Creditors control Trading stock -360 0 -360
note
10 Journal voucher Stationery Trading stock -280 -280 0
11 Petty cash voucher Stationery Petty cash -80 -80 0
12 Cash register roll Bank Sales +9 600 +9 600 0
13 Journal voucher Drawings Trading stock -300 -300 0
14 Duplicate receipt Bank Debtors control +-220 0 0
Bad debts Debtors control -880 -880 0
15 Petty cash voucher Wages Petty cash -400 -400 0
16 Duplicate receipt Bank Debtors control +-1 950 0 0
Discount allowed Debtors control -50 -50 0
17 Bank statement Debtors control Bank +-1 950 0 0
Journal voucher Debtors control Discount allowed +50 +50 0
18 Journal voucher Donations Trading stock -200 -200 0
19 Journal voucher Debtors control Interest on overdue +20 +20 0
deb.
20 Duplicate receipt Bank Bad debts recovered +400 +400 0
21 Cheque counter Trading stock Bank +-340 0 0
foil
22 Duplicate receipt Bank Fixed dep: AB Bank +-30 000 0 0
Bank Int. on fixed deposit +2 500 +2 500 0
23 Cheque counterfoil Salaries Bank -8 000 -8 000 0
24 Petty cash voucher Debtors control Petty cash +-140 0 0

Answers
25 Bank statement Bank charges Bank -550 -550 0

Bank Interest on current +110 +110
acc.
Activity 24
General ledger
Account Account
1 Cash register roll Bank Sales 0 +3 000 -3 000
2 Duplicate receipt Bank Debtors -3 800 0 -3 800
control
Discount Debtors -200 -200 0
allowed control
3 Bank statement Debtors Bank +3 800 0 +3 800
control
Journal voucher Debtors Discount +200 +200 0
control allowed
4 Cheque counterfoil Creditors Bank 0 0 +-7 650
control
Creditors Discount 0 +850 -850
control received
5 Cheque counterfoil Trading stock Bank +9 840 0 -9 840
6 Cheque counterfoil Trading stock Bank +840 0 -840
7 Duplicate receipt Bank Debtors -150 0 -150
control
Journal voucher Bad debts Debtors -350 -350 0
control
8 Duplicate receipt Bank Capital 0 +20 000 -20 000
9 Bank statement Bank charges Bank 0 -610 +610
Int. on bank Bank 0 -180 +180
overdraft
10 Duplicate receipt Bank Rent income 0 +5 000 -5 000

Answers
Term 2 Topic 1 - VAT

Activity 1
1.1
 Tax evasion is avoiding paying tax by illegal means
 Tax avoidance is avoiding tax by legal means

1.2 Income tax (PAYE), VAT, Import/custom duties
1.3 These are items that are basic products and therefore are zero rated to avoid undue hardship for poor
people.
1.4 To be registered as a VAT vendor, your turnover must be more than R1miljon.
1.5 14%
1.6 Value Added Tax
Activity 2
2.1 It would be unfair to people in lower income groups if VAT were charged on basic food items, so certain
items are charged at 0% VAT to avoid making it even more expensive. Examples: brown bread, maize
products, rice, lentils, dried beans, fruit, vegetables, milk, milk powders, cooking oil, eggs, canned
pilchards, etc.
2.2 56 + 11 + 30 + 24 + 13 = 134 x 14% = R18,76
(HINT: Notice that the Items that have a 0% VAT has not been included to calculate the VAT for all the items)

Answers
Term 2 Topic 2 – Salaries and Wages

Activity 1
1.1
Year Annual increase Annual salary Monthly salary
2002 180 000 15 000
2003 12 000 192 000 16 000
2004 12 000 204 000 17 000
2005 18 000 222 000 18 500
2006 18 000 240 000 20 000
1.2
17 000 + (60% x 17 000)
= 17 000 + 10 200
= 27 200
1.3
20 000 + 20 000 = 40 000
Activity 2
Normal time = 8 x 4 = 32 x R50 = R1 600
Overtime = 43-32= 11 x R75 = R 825
Gross wage R2 425

Answers
Activity 3
Wage Journal of TAT Stores for the week ending 28 October 2009 WJ
Employees Ordinary time Overtime Gross Deductions Total Net Employer contributions
Hours Amount Hours Amount wages PAYE UIF Medical deductions wages SDL UIF Medical
G. Brutus 40 1000 6 225 1225 245 10 50 305 920 12,25 10 75

Johnson 40 1080 4 162 1242 248,40 10,80 50 309,20 932,80 12,42 10,80 75
le Roux 40 720 8 216 936 187,20 7,20 50 244,40 691,60 9,36 7,20 75
3403 680,60 28 150 858,60 2544,4 34,03 28 225
N2 B3 B7 B6 B2 N3/B4 N6/B7 N5/B6
Salary Journal of TAT Stores for the month ending 31 October 2009 SJ
Employees Gross Deductions Total Net Employers contributions Cheques
salary PAYE Pension Medical Deductions salary SDL Pension Medical Total issued
M. Groenew. 2700 2700 756 200 3656 7144 108 756 300 1164 947
R. Fouche 8300 1494 581 240 2315 5985 83 581 360 1024 948
M. Rossouw 12500 3500 875 280 4655 7845 125 875 420 1420 949
31600 7694 2212 720 10626 20974 316 2212 1080 3608
N1 B3 B5 B6 B1 B4/N3 N4/B5 N5/B6

Answers
Cash Payments Journal of TAT Stores – October 2009 CPJ

Name of Creditors Trading
Doc Day payee Fol Bank for wages stock Sundry accounts
27 Totals b/d 38 290 6 690 10 310 21 290
947- Creditors for
949 31 -------- 20 974 20 974 B1 salaries
950 Cash 2544,40 2544,40
951 SARS 10222,60 10222,60 B3 SARS – PAYE
952 SARS 442,43 442,43 B4 SARS – SDL
953 New 4424 4424 B5 Pension fund
Pens.
fund
954 Health 3300 3300 B6 Medical aid
med. aid
955 SARS 560 560 B7 SARS – UIF
80757,43 9234,40 10 310 61213,03
B2
General Ledger of TAT Stores
Dr. Creditors for salaries B1 Cr.
Oct 31 Bank CPJ 20974 Oct 31 Salaries SJ 20974
Creditors for wages B2

Oct 31 Bank CPJ 9234,4 Oct 28 Balance b/d 6690
Wages WJ 2544,40
9234,40 9234,40
SARS - PAYE B3
Oct 31 Bank CPJ 10222,60 Oct 28 Balance b/d 1848
Wages WJ 680,60
31 Salaries SJ 7694
10222,60 10222,60
Dr. SARS - SDL B4 Cr.

Oct 31 Bank CPJ 442,43 Oct 28 Balance b/d 92,40
SDL WJ 34,03
31 SDL SJ 316
442,43 442,43

Answers
Pension fund B5
Oct 31 Bank CPJ 4424 Oct 31 Salaries b/d 2212
Pens fund SJ 2212
contr.
4424 4424
Medical aid fund B6

Oct 31 Bank CPJ 3300 Oct 28 Balance b/d 1125
Wages WJ 150
Med aid contr. WJ 225
31 Salaries SJ 720
Med aid contr. SJ 1080
3300 3300
SARS - UIF B7
Oct 31 Bank CPJ 560 Oct 28 Balance b/d 504
Wages WJ 28
UIF WJ 28
560 560
Salaries N1
Oct 31 Gross salaries SJ 31 600
Wages N2
Oct 28 Balance b/d 9 240
Gross wages WJ 3 403
12643
Dr. Skills Development Levy N3 Cr.

Oct 28 Balance b/d 92,40
SARS – SDL WJ 34,03
31 SARS - SDL SJ 316
442,43
Pension fund contribution N4

Oct 31 Pension fund SJ 2 212

Answers
Medical aids contribution N5

Oct 28 Balance b/d 675
Medical aid WJ 225
31 Medical aid SJ 1 080
1 980
UIF contribution N6
Oct 28 Balance b/d 252
SARS - UIF WJ 28
280
Activity 4
4.1
Salary Journal for March 2008 SJ
DEDUCTIONS
Basic Gross Pension Medical Total Net
Employee salary Bonus salary fund Aid PAYE UIF Deductions Salary
Totals 19 000 19 000 1 520 480 4801,04 190 6991,04 12008,96
Maseko 15 000 15 000 1 200 320 3491,67 150 5161,67 9838,33
a b c d e f g h I
Employer contributions
Medical aid Pension fund UIF SDL
960 2 280 190 190
640 1 800 150 150
J k l M
4.2
15 000 + 150 +640 +1 800 + 150 = 17740
4.3
General ledger of PP Traders

Dr. Creditors for salaries Cr.
Mar 31 Salaries 21 847,29
XYS Pension Fund

Mar 31 Salaries 2 720
Pension 4 080
contribution

Answers
Salaries
Mar 31 Sundry 34 000
accounts
4.4
Bonus 15 000 x 80% = R12 000
Salary = R15 000
TOTAL = R27 000
4.5
 Division of duties
 Receipts and cash slips agreed to deposit slips
 Physical security of cash till
 Regular surprise counts of cash
 Cash received must be recorded in the books immediately
 Cash deposit into the bank daily
 A document must be issued for all cash received
 Cash must be kept in a safe place until it is deposited
 Cancelled receipts to be investigated
 Cash registers should not be near shop exists
 No payments can be made from the till
Activity 5
5.1
Basic R36 000 ÷ 12 = R3 000 pm
Less deductions
 Pension fund R240
 Medical aid R250
 PAYE R720
 Net salary R1 790

5.2
 Employee deduction R250
 Employer contributions R500
 Cheque to be issued R750

5.3
COLUMN B COLUMN C
COLUMN A Account debited Account credited
Total of the pension deduction in the Wages Journal Wages Pension fund
Total of the cheques in the CPJ for net wages Creditors for wages Bank
Issued a cheque to settle PAYE SARS – PAYE Bank
Total of the net salaries in the Salaries Journal Salaries Creditors for salaries

Answers
Term 2 Topic 3 – Final accounts and adjustments

Activity 1
Answer sheet
Annual depreciation Accumulated depreciation
Date Carrying value
31/12/2002 R2 000 R2 000 R8 000
31/12/2003 R2 000 R4 000 R6 000
31/12/2004 R2 000 R6 000 R4 000
31/12/2005 R2 000 R8 000 R2 000
31/12/2006 R1 999 R9 999 R1
Annual depreciation Accumulated depreciation
Date Carrying value
31/12/2002 R15 000 R15 000 R85 000
31/12/2003 R12 750 R27 750 R72 250
31/12/2004 R10 838 R38 588 R61 412
31/12/2005 R9 212 R47 800 R52 200
31/12/2006 R7 830 R55 630 R44 370
Activity 2.1
Depreciation N20 30 400
Accumulated depreciation: Vehicles B6 28 000
Accumulated depreciation: Equipment B7 2 400
Write off depreciation on vehicles at 20% on cost price and 10% on
equipment on book value

Answers

Dr. Vehicles B4 Cr.
2007 1 Bank CPJ 80 000 2008 29 Balance c/d 200 000
Mar Feb
Aug 31 Creditors CJ 120 000
control
200 000 200 000
2008 1 Balance b/d 200 000
Mar
Equipment B5
2007 1 Balance b/d 24 000
Mar
Accumulated depreciation on vehicles B6

2008 29 Depreciation GJ 28 000
Feb

Feb
Depreciation N20
2008 29 Accumulated GJ 28 000 2008 29 Profit and GJ 30 400
Feb depreciation: Feb loss
vehicles
Accumulated GJ 2 400
depreciation:
equipment
30 400 30 400
Calculations:
Vehicles:
20/100 x 80 000 = R16 000
20/100 x 120 000 x 6/12 = R12 000
Total depreciation = R28 000
Equipment:
10/100 x 24 000 = 2 400

Answers
Activity 2.2
Depreciation N20 42 460
Accumulated depreciation: vehicles B6 40 000
Accumulated depreciation: equipment B7 2 460
Write off depreciation on vehicles at 20% on cost price and 10% on
equipment on book value.
Dr. Vehicles B4 Cr.
2008 1 Balance b/d 200 000
Mar
Equipment B5
2008 1 Balance b/d 24 000 2009 28 Balance c/d 36 000
Mar Feb
Dec 1 Creditors CJ 11 000
control
Bank CPJ 1 000
36 000 36 000
2009 1 Balance b/d 36 000
Mar
Accumulated depreciation on vehicles B6

2009 28 Balance c/d 68 000 2008 1 Balance b/d 28 000
Feb Mar
Feb
68 000 68 000
2009 1 Balance b/d 68 000
Mar

2009 28 Balance b/d 4 860 2008 1 Balance b/d 2 400
Feb Mar
Feb
4 860 4 860
Mar 1 Balance b/d 4 860

Answers
Depreciation N20
2009 28 Accumulated GJ 40 000 2009 28 Profit and GJ 42 460
Feb depreciation: Feb loss
vehicles
Accumulated GJ 2 460
depreciation:
equipment
42 460 42 460
Calculations:
Vehicles:
20/100 x 200 000 = R40 000
Equipment:
10/100 x (24 000 -2 400) = 2 160
10/100 x 12 000 x 3/12 = 300
Total depreciation = 2 160 + 300 = R2 460
Activity 3
Nr Adjustment General ledger Effect Reversal
Account debited Account credited required
Ex Additional bad Bad debts Debtors control - - 0 No

debts written off
1 Rent received for 13 Bad debts Debtors control - - 0 No
months from a tenant
2 Depreciation of on Rent income Income received in 0 - + Yes
equipment at cost price advance
3 Insurance paid in Depreciation Accumulated - - 0 No
advance depreciation :
equipment
4 A trading stock deficit Prepaid expenses Insurance + + 0 Yes
is identified
5 Interest on loan owed Trading stock Trading stock - - 0 No
at the end of the year deficit
6 Interest on overdraft Interest on loan Accrued expenses 0 - + Yes
has been wrongly
classified as bank
charges
7 Commission income Interest on Bank charges 0 +- 0 No
not yet received at the overdraft
end of the year

Answers
8 Fuel on hand at the Accrued income Commission + + 0 Yes

year-end per physical income
count
9 An amount received Consumable Fuel + + 0 Yes
from a debtor who’s stores on hand
account was previously
written off as bad
debts. The bad debts
account was credited.
10 A trading stock surplus Bad Debts Bad debts 0 +- 0 No
is identified. recovered
Trading stock Trading stock + + 0 No
surplus
Activity 4
General Journal of Samantha Traders – December 2010
Trading stock deficit 500
Trading stock 500
Consumable stores on hand 3 070
Stationery 2 180
Packing material 890
Prepaid expenses 1 500
Advertising 1 500
Telephone 1 200
Accrued income 500
Interest on fixed deposit 500
Bad debts 300
Debtors control 300
Interest on loan 6 000
Rent income 5 000
Income received in advance 5 000
Prepaid expenses 600
Insurance 600

Answers
General ledger of Samantha Traders

Dr. Capital B1 Cr.
2010 31 Drawings GJ 18 400 2010 31 Balance b/d 315 260
Dec Dec
Balance c/d 350 540 Profit & loss GJ 53 580
368 940 368 940
2011 1 Balance b/d 350 540
Jan
Drawings B2
2010 31 Balance b/d 18 400 2010 31 Capital GJ 18 400
Dec Dec
Trading account F1
2010 31 Cost of sales GJ 200 000 2010 31 Sales GJ 377 000
Dec Dec
Profit and loss GJ 177 000
377 000 377 000
Profit and loss F2

2010 31 Discount allowed GJ 480 2010 31 Trading account GJ 177 000
Dec Dec
Bank charges GJ 1 340 Discount received GJ 640
Interest on loan GJ 13 200 Interest on fixed GJ 2 000
(7 200 + 6 000) deposit
(1 500 + 500)
Bad debts GJ 1 140 Bad debts GJ 180
(840 + 300) recovered
Telephone GJ 12 680 Rent income GJ 60 000
(11 480 + 1 200) (65 000 – 5 000)
Water and electricity GJ 14 600
Stationery GJ 5 960
(8 140 – 2 180)
Packing material GJ 3 490
(4 380 – 890)
Advertising GJ 2 210
(3 710 – 1 500)
Insurance GJ 7 740
(8 340 – 600)

Answers
Salaries GJ 60 800
Wages GJ 22 300
Trading stock deficit GJ 500
Depreciation GJ 39 700
Capital GJ 53 680
239 820 239 820
Post-closing Trial balance of Samantha Traders on 31 December 2010

Fol Debit Credit
Capital B1 350 540
Drawings (closed off) B2 0
Vehicles B4 160 000
Equipment B5 90 500
Accumulated depreciation: Vehicles (32 000 + 32 000) B6 64 000
Accumulated depreciation: Equipment (8 500 + 7 700) B7 16 200
Trading stock (24 300 – 500) B8 23 800
Debtors control (14 600 – 300) B9 14 300
Bank B10 18 400
Petty cash B11 600
Cash float B12 500
Creditors control B13 28 830
Fixed deposit: AB Investors (10% p.a.) B14 20 000
Loan: SA Bank (12% p.a.) B15 100 000
Consumable stores on hand B16 3 070
Prepaid expenses (1 500 + 600) B17 2 100
Accrued expenses (1 200 + 6 000) B18 7 200
Accrued income B19 500
Income received in advance B20 5 000
571 770 571 770

Answers
Activity 5
Pre-adjustment trial Adjustments Post-adjustment trial
balance balance
Balance sheet accounts
section
Capital 323 136 323 136
Drawings ? 13 092 220 13 312
Land and buildings 240 800 240 800
Vehicles 184 000 184 000
Equipment 72 000 2 000 70 000
Accumulated 36 800 27 600 64 400
depreciation: vehicles
Accumulated 13 680 5 632 19 312
depreciation: equipment
Bank 23 900 23 900
Petty cash 900 900
Cash float 200 200
Trading stock 23 800 140 + 1 380 22 280
Debtors control 21 600 300 21 300
Fixed deposit: KL Bank 10 000 10 000
(12% p.a.)
Loan: Build Bank (15% 170 000 170 000
p.a.)
Creditors control 25 980 2 000 23 980
SARS - PAYE 1 800 1 800
Pension fund 480 480
SARS - UIF 42 42
Consumable stores on
640 640
hand
Income received in
2 700 2 700
advance
Prepaid expenses
1 400 1 400
Accrued expenses
580 + 12 750 13 330
Accrued income
300 300
Nominal accounts
section
Sales 184 000 184 000
Cost of sales 121 906 121 906
Debtors Allowances 1 140 1 140
Discount allowed 610 610

Answers
Discount received 1 230 1 230

Consumable stock 2 310 80 + 640 1 590
Telephone 3 900 3 900
Water and electricity 6 840 580 7 420
Bank charges 910 910
Interest on fixed deposit 300 300 600
Interest on loan 12 600 12 750 25 350
Pension fund 3 031 3 031
contributions
UIF contribution 866 866
Bad debts 635 300 935
Rent income 34 200 2 700 31 500
Interest on current 1 280 1 280
account
Interest on overdraft 124 124
Interest on overdue 84 84
creditors
Wages 14 300 14 300
Salaries 29 000 29 000
Insurance 4 380 1 400 2 980
Trading stock deficit 1 380 1 380
Depreciation 27 600 + 33 232
5 632
55 502 55 502 837 790 837 790

Answers
Term 3 Topic 1 – Financial Statements

Activity 1
Income statement of Rumo Traders for the year ended 31 December 2005
Fol Debit Credit
Sales (648 000 – 8 000) 640 000
Cost of sales (320 000)
Gross profit 320 000
Other operating income 121 800
Fee income (122 000 – 600) 121 400
Bad debts recovered (200 + 200) 400
Gross operating income 441 800
Operating expenses (411 316)
Skills Development Levy (2 285 + 108) 2 393
Pension fund contributions (16 002 + 1 480) 17 482
UIF 4 570
Insurance (23 800 – 12 950) 10 850
Advertising (2 600 – 456) 2 144
Donations (2 800 + 3 200) 6 000
Stationery (1 480 – 120 – 203) 1 157
Bad debts (1 400 + 200 + 340) 1 940
Material costs 34 100
Telephone (18 900 + 1 600) 20 500
Wages 68 300
Salaries (160 200 + 10 800) 171 000
Rent expense (31 970 – 2 530) 29 440
Bank charges 840
Trading stock deficit 300
Depreciation 30 900
Operating profit 30 484
Interest income 1 2 968
Profit before interest expense 33 452
Interest expense 2 (64)
Net profit for the year 7 33 388

Answers
Balance sheet of Rumo Traders on 31 December 2005

Note R R
ASSETS
NON-CURRENT ASSETS 253 300
Fixed assets / Tangible assets 3 233 300
Financial assets
Fixed deposits (maturation period longer than 12 months) 20 000
CURRENT ASSETS 138 599

Inventories 4 60 703
Trade and other debtors 5 49 496
Cash and cash equivalents 6 28 400
TOTAL ASSETS 391 899

Owner’s equity 7 313 591
NON-CURRENT LIABILITIES
Mortgage loan
CURRENT LIABILITIES 78 308

Trade and other creditors 8 78 308
Bank overdraft
TOTAL EQUITY AND LIABILITIES 391 899
Notes to the financial statements:
1. Interest income / Investment income
From investments 2 700
From overdue debtors
From current account 268
2 968
2. Interest expense / Finance costs

On mortgage bond
On overdraft 64
On overdue creditors
64

Answers
Land and
3. Tangible assets Buildings Vehicles Equipment Total
Cost price 200 000 88 000 288 000
Accumulated depreciation (56 000) (23 800) (79 800)
Carrying value (begin) 144 000 64 200 208 200
Movements
Additions at cost 40 000 16 000 56 000
Depreciation (22 100) (8 800) (30 900)
Carrying value (end) 161 900 71 400 233 300
Cost 240 000 104 000 344 000
Accumulated depreciation (78 100) (32 600) (110 700)
4. Inventories
Trading stock (60 800 – 300) 60 500
Consumable stores on hand 203
60 703
5. Trade and other receivables (debtors)

Trade debtors (32 600 – 340) 32 260
Prepaid expenses (12 950 + 2530 + 456) 15 936
Accrued income 300
Deposit for water and electricity 1 000
49 496
6. Cash and cash equivalents

Fixed deposits (maturing in 12 months) 15 000
Savings account
Bank (Debit balance) 12 800
Cash float 200
Petty cash 400
28 400
7. Owner’s equity
Balance at the beginning of the year 305 103
Net profit (loss) for the year 33 388
Additional capital contributed 0
338 491
Drawings (28 100 – 3 200) (24 900)
Balance at the end of the current year 313 591

Answers
8. Trade and other payables (creditors)

Trade creditors (63 840 – 120) 63 720
Income received in advance 600
Creditors for salaries/wages 8 400
Pension fund (740 + 1 480) 2 220
Medical fund 108
SARS (PAYE) 1 660
Skills Development Levy 78 308
Term 3 Topic 2 – Analysis of Financial Statements

Activity 1
1.1
Percentage net profit on turnover Percentage operating expenses on turnover
91 780 X 100 46 800 X 100
214 000 1 214 000 1
=42,9% =21,9%
The percentage net profit on turnover increased The percentage operating expenses on turnover increased
from 42,7% to 42,9%. from 17,8% to 21,9%.
1.2.1
Current ratio: Acid test ratio
70 200 : 33 300 70 200 – 18 300 : 33 300
2,1 : 1 1,6 : 1
1.2.2 The current ratio staid the same as last year and the acid test ratio also stayed the same. The business can
pay its short term debts.
1.3
Total assets : Total liabilities
366 520 : 83 300
4,4 : 1
1.4
50 000 : 283 220
0, 18 : 1
The business is low geared, thus they can take out another loan.

Answers
1.5
91 780 X 100
241 980 1
= 37,9%
It is a good return because the owner will get about 6% interest if he invested at other financial institutions.
1.6 Unions, Financial institutions, SARS, Creditors, Employees
Term 4 Topic 1 – Cost Accounting

Activity 1
Production costs Not part of
Cost item Direct costs Indirect costs production
costs
x
1 Rent of factory
x
2 Wages of cleaners
3 Wages of employees using tools working on the product.
x
4 Insurance of the equipment in the factory plant.
x
5 Maintenance of the factory buildings.
x
6 Cost of raw materials included in the finished products.
x
x
7 Administrative costs.
x
8 Marketing costs
x
9 Depreciation on factory equipment.
x
10 Consumables issued to the factory
Activity 2
2.1
Material R24 x 0,75 = R18
Cotton R10/1 000 x 50 = R0,50
Webbing R20 x 0,75 = R15
Beads 48/12 x R7 = R28
R18 + R0,50 + R15 + R28 = R61,50
2.2 2.5 x R15 = R37,50
2.3 R61,50 + R37,50 = R99
2.4 R1 500 + R50 + R200 = R1 750

Answers
2.5
 Fixed costs are costs that remain the same irrespective of how many items are produced.
 Variable costs change in direct proportion to the number of items produced.

2.6 Variable cost = R99 per unit x 100 (number of units) = R9 900
Fixed cost = R1 750
SP = 100 x 150 = 1 500
Profit = SP – VC – FC
= 15 000 – 9 900 – 1 750
= 3 350
Activity 3
Direct Direct Indirect Indirect
material labour material labour
No Costs costs costs costs costs Other
x
1 Insurance
x
2 Rent expense
x
3 Denim fabric
x
4 Beads and other accessories
x
5 Wages for the machinists and cutters
x
6 Cotton for the sewing machine
x
7 Salary for the quality checker
x
8 Wages for the factory cleaner
x
9 Zips for the bags
Fixed Cost:
The fixed costs do not change even if the quantities produced by the factory increase or decrease
Variable Cost:
Variable costs increase if the factory produces more products and decrease if less is produced.

Answers
Term 4 Topic 2 - Budgeting

Activity 1
1.1
 to plan for future receipts and payments of cash
 to keep control of money coming in and going out of the business
 to ensure that sufficient cash is available at all times to meet obligations

1.2.1 It is not a cash amount
1.2.2 Yes. It is a cash item
1.3 7 500/50 000 x 100 = 15%
1.4 Depreciation/Discount received/profit on sale of asset/loss on sale of asset/discount allowed.
1.5
 Office telephone and electricity
 Motor vehicle running expenses
 Office maintenance costs
1.6
 Managers salary
 Drawings by Betty Blue
 Bank charges
 Staff uniforms
1.7.1 It increases with about R50 000 per annum. It is too high. She should decrease withdrawals.
1.7.2 It is an overdraft.
Activity 2
2.1 A plan or estimation of your expected cash receipts and payments for the future.
2.2 To plan for the future / to detect any future cash flow problems / to assist management in making financial
decisions / etc.
2.3 December
2.4 November
2.5 October or December
2.6 Depreciation
Bad debts
Discount allowed
Discount received
2.7 Yes
It is a cash item.

Answers - Mid-year exam
Answers
Mid-year exam
QUESTION 1 (30)
No Account debited Account credited A E L
1.1 Bank√ Loan: ACC Bank√√ +50 000√ 0 +50 000√
1.2 Postage√ Petty cash√ -122√ -122√ 0
1.3 Stationery√ Creditors control√ 0 -1 530√ +1 530√
1.4 Creditors control√ Repairs√√ 0 +150√ +150√
1.5 Debtors Allowances√ Debtors control√ -20√ -20√ 0
1.6 Drawings√ Trading stock√ -400√ -400√ 0
1.7 Bank√ Bad debts recovered√ +540√ +540√ 0
QUESTION 2 (18)
Dr. Debtors control B8 Cr.
2010 1 Balance b/d 9 885√√ 2010 31 Bank + D/A√ CRJ 7 980√
Oct Oct
30 Sales√ DJ 8 100√ Debtors DAJ 525√
Allowances√
Bank (R/D) √ CPJ 300√ Journal credits GJ 1 200
(750√ + 450√√)
Journal debits√ GJ 420√ Balance c/d 9 000√
18 705 18 705
2010 1 Balance b/d 9 000(√)
Nov
Debtors’ list (17)

N. Boje (2 310√ - 30√√ - 50√√) 2 230
G. Kirsten (1 020√ + 180√√) 1 200
P. Adams (450√ - 450√√) 0
J. Rhodes (5 700√ - 180√√ + 50√√) 5 570
9 000(√)

QUESTION 3 [21]
3.1 (12)
Name Gross salary

DEDUCTIONS EMPLOYERS CONTRIBUTIONS
Pension PAYE Medical Total Net salary Pension Medical Total
C. Mampa 8 000 640 1 850 150 2 640 5 360 640 300 940
L. Naidoo 3 600 288√√ 900 300√√ 1 488 2 112 (√) 432√√ 600√√ 1 032(√)
(√)
(√) 11 600 928 2 750 450 4 128 7 472 1 072 900 1 972
3.2.1 928√ + 1 072√ = 2 000(√) (2)

3.2.2 R900√√ (2)
3.2.3 Dr. SARS -PAYE√; Cr. Bank√ (2)
3.2.4 Dr. Salary√; Cr. Creditors for salaries√ (2)
3.2.5 Pension fund√ (1)

QUESTION 4 [80]
4.1 General Journal of Union Traders (38)

Details Fol Debit Credit Debit Credit Debit Credit
Total (√) b/d 163 41 17 462
S. Sithole√ 25 25√√
S. Sithole√ 25 25√√
Sales√ 200√
N. Naidoo√ 200√ 200√(√)
A. Nel√ 56√ 56√√

Interest on overdue debtors√ 56√
BP Bel√ 80 80√√
B. Bell√ 80 80√√
Donations√ 300√
Trading stock√ B6 300√
Drawings√ 100√
Stationery√ N8 100√

Stationery√ N8 275√
Trading stock√ B6 275√
(√) 244 321 97 487
B9 B9

4.2 General Ledger of Union Traders

2010 1 Balance b/d 20 680√ 2010 30 Cost of sales√ CRJ 2 480√
Sep Sep
30 Bank√ CPJ 18 000√ Cost of sales√ DJ 7 150√
Creditors CJ 10 361√ Creditors CAJ 1 890√
control√ control√
Cost of sales√ DAJ 600√ Donations√ GJ 300√
Stationery√ GJ 275√
Balance c/d 37 546√
49 641 49 641
2010 1 Balance b/d 37 546
Oct
(18)
2010 30 Bank + D/R CPJ 4 690√ 2010 1 Balance b/d 16 200√
Sep Sep
Sundry CAJ 3 167√ 30 Sundry CJ 20 423√
Allowances purchases√
Journal debits√ GJ 97(√) Journal credits√ GJ 487(√)
Balance c/d 29 156(√)
37 110 37 110
2010 1 Balance b/d 29 156
Oct
(12)
Dr. Stationery B6 Cr.
2010 1 Balance b/d 1 240√ 2010 30 Creditors CAJ 74√
Sep Sep control√
30 Bank√ CPJ 300√ Drawings√ GJ 100√
Creditors CJ 461√ Balance c/d 2 102√
control√
Trading stock√ GJ 275√
2 276 2 276
2010 1 Balance b/d 2 102
Oct
(12)

QUESTION 5 [8]
5.1 VAT-Input = Purchases√; VAT-output = Sales√ (2)
5.2 (6)
Taxable supplies Exempt supplies Zero-rated
supplies
Passengers transport by taxi X√
Dried beans X√
A box of apples X√
Maize meal X√
Brown bread X√
White bread X√
QUESTION 6
QUESTION 6.1 (8)
Owners’ equity = R31 500√ – R6 000√ = R25 500
Owner’s equity R25 500 (√)

Income R97 250 √
Expenses (R60 000) √
Drawings (R18 000) √
R44 750
R44 750 (OE) + R10 500 (L) = R55 250√(√)
QUESTION 6.2 (5)

Dr. Insurance Cr.
Prepaid 2 400 Prepaid 2 000
expences expences
*Bank 6 800 Profit and loss 7 200
9 200 9 200
*Balancing amount
QUESTION 6.3 (12)

Dr. Cr.
2009 30 Bank√ 1 203√√ 2010 31 Profit and 3 453(√)
Sep May loss√
2010 31 Bank√ 1 781√√
Mar
May 31 Accrued 469√√√
expense√
3 453 3 453

Answers – End-year exam
Answers
End-year exam
QUESTION 1
1.1 33 000√ - 13 000√ = 20 000√ (3)
1.2.1 Bank√√ (2)
1.2.2 Journal debits√√ (2)
1.3.1 Original invoice√√ (2)
1.3.2 Duplicate debit note/Original credit note√√ (2)
1.4 Fixed assets; consumable stores; drawings, trading stock √√ (Any 2= 2x1)
1.5 R3 000√ (1)
1.6 R1000 √ (1)
1.7.1 R3 500√√ (2)
1.7.2 R7 000√√ (2)
1.8 CPJ√ (1)
1.9 When preparing the financial statements, under which note will you include the Creditors for Salaries
balance? (2)
1.10.1 Medical Aid Fund Contributions√√ (2)
1.10.2 Salaries√√
1.10.3 Gross salaries√√
QUESTION 2
Dr. Trading stock Cr.
2010 30 Balance b/d 38 200√ 2010 30 Drawings√ GJ 400√
Jun Jun
Cost of sales√ GJ 400√ Trading stock GJ 60√√
deficit√√
Balance (√) c/d 38 140
38 600 38 600
2010 1 Balance b/d 38 140
Jul
(10)

Income statement of Pompey Traders for the year ended 30 June 2010
Sales (310 592√ - 2 750√√ - 600√√) 307 242
Cost of sales (205 228√ - 400√√) (204 828)
Gross profit 102 414(√)
Operating income 11 540(√)
Rent income (12 375√ - 1 035√√) 11 340
Bad debts recovered 200√√
Gross operating income 113 954(√)
Operating expenses (81 020)( √)
Advertising (3 976√ - 800√√) 3 176
Bank charges 1 080√
Rates 3 100√
Bad debts (400√ + 140√√) 540
Salaries 44 695√
Stationery (5 140√ - 575√√) 45 65
Telephone (1 430√ + 980√√) 2 410
Insurance (3 460√ - 1 100√√) 2 360
Water and electricity 1 920√
Trading stock deficit 60(√)
Depreciation 18 114√
Operating profit 32 934(√)
Interest income (384√ + 128√√) 512
Net profit before interest expense 33 446(√)
Interest expense (200) √√
Net profit for the year 33 246(√)
(46)
QUESTION 3
Note: Tangible assets Land and Vehicles Equipment Total
buildings
Cost price 480 000√ 250 000√ 156 000√ 886 000
Accumulated depreciation (50 000) √ (16 000) √ (66 000)
Carrying value (begin) 480 000 200 000 140 000 820 000 (√)
Movements
Additions at cost 60 000√√ 100 000√√ 15 000√√ 175 000
Depreciation for the year (60 000) (14 375) (74 375)
Carrying value (end) 540 000 240 000 140 625 920 625(√)
Cost price 540 000√ 350 000√ 171 000√ 1 061 000
Accumulated depreciation (110 000) √ (30 375) √ (140 375)

Calculation for depreciation on 31 December 2010:

Vehicles:
20/100 x 250 000 = 50 000√√
20/100 x 100 000 x 6/12 = 10 000√√
Total = 50 000 + 10 000 = 60 000
Equipment:
10/100 x 140 000 = 14 000√√
10/100 x 15 000 x 3/12 = 375√√
Total = 14 000 + 375 = 14 375
3.2.1 R540 000√√ (2)

3.2.2 Historical cost principle√√ (2)
QUESTION 4
Balance sheet of Davido Traders on 30 June 2010
ASSETS
Non-current assets 684 600(√)
Fixed assets (380 000√ + 195 000√ +135 000√ - 39 000√ - 21 400√) 649 600(√)
Financial assets
Fixed deposit (50 000√ - 15 000√) 35 000(√)
Current assets 68 500(√)

Inventories (28 400√ + 2 400√) 30 800(√)
Trade and other receivables(14 600√ + 2 800√ + 3 800√) 21 200(√)
Cash and cash equivalents (15 000√√ + 1 000√ + 500√) 16 500(√)
TOTAL ASSETS 753 100(√)

Owners’ equity 362 400√
Non-current liabilities 280 000(√)

Loan (310 000√ - 30 000√√) 280 000(√)
Current liabilities 110 700

Trade and other payables (38 600√ + 55 000√ + 6 800√) 50 900(√)
Bank overdraft 29 800√√
Short term loan 30 000√√
TOTAL EQUITY AND LIABILITIES 753 100(√)

(40)

QUESTION 5
5.1.1 (7)
Gross profit x 100 √ for formula
Cost of sales 1
160 000√√ - 68 000√ x 10
68 000√√ 1
= 135, 3 %(√)
5.1.2 (6)
Theft of goods; errors in calculations; cash discounts; merchandise sold at incorrect price √√√ √√√
Any two x 3 = 6
5.2 (8)
Total assets : Total liabilities √ for formula
240 000 + 40 000 + 50 000 : 120 000 + 30 000
330 000√√√ : 150 000√√
2,2 : 1√(√)
5.3 (8)
Long term liabilities : Owners’ equity √mark for ratio
120 000√ : 180 000√
0,67 : 1√(√)
Acceptable√
The business is low geared√√
5.4 (4)
Solvency : if the business can pay its long-term debts. √√
Liquidity: if the business can pay its short-term debts. √√
5.5.1 (5)
Current assets : current liabilities √mark for ratio
50 000√ : 30 000√
1,67 : 1√(√)
5.5.2 (5)
Current assets – inventories : Current liabilities √mark for ratio
25 000√ : 30 000√
0,83 : 1√(√)
5.5.3 (6)
 The current ratio decreased from1,92 : 1 in 2008 to 1,67 : 1 in 2009. √√
 The acid test ratio decreased from 1 : 1 in 2008 to 0,83 : 1 in 2009√√
 The business will find it difficult to pay its short-term debts√√

5.6 (8)
Net profit x 100 √mark for formula
Average equity 1
14 400 √ x 100
170 000√√ 1
= 8,5%√(√)
Although the ratio decreased, the owner got more than he would have received if he invested at financial
institutions (+-6%) √√
OR Ratio decreased and owner therefore needs to be concerned as the ratio is not much higher than an
investment at a financial institution such as a bank.
5.7 (3)
Unions; employees; SARS; creditors; financial institutions (Any 3 x 1 = 3) √√√
QUESTION 6 (36)

No Account debited Account credited A E L
1 Bank√ Capital√ 0 +30 000√√ -30 000√√
2 Debtors control√√ Creditors control√√ +85 √ 0 +85 √
3 Debtors control√ Sales√ +2 400√ +2 400√ 0
Cost of sales√ Trading stock√ -960√(√) -960√(√) 0
4 Creditors control√ Bank√ 0 0 +11 875√(√)
Creditors control√ Discount received√ 0 +625√(√) -625√(√)
5 Packing material√ Bank√ 0 -890√ +890√
QUESTION 7 (50)
QUESTION 7.1 (15)
7.1.1 (2)
 For a business to see if he has enough cash receipts to pay cash payments and to make early provision
for it.
 For decision making by management
 Any valid explanation

7.1.2 (2) Any 2 x 1 = 2
 Depreciation
 Bad debts
 Owner takes trading stock for personal use

7.1.3 (5)
42 000√ x 100√ /60√
= R70 000√(√)

7.1.4 (3)
108 800√ - 47 608√ = 61 192√
7.1.5 (3)
61 192√ + 62 405√ = 123 597√
QUESTION 7.2 (10)
Cost item Production costs

Not part of
Direct costs Indirect production
costs costs
1 Rent of factory X√
2 Salary of manager of factory X√
3 Wages of employees using equipment to make tables. X√
4 Insurance of the equipment in the factory plant. X√
5 Maintenance of the factory buildings. X√
6 Raw materials to make the tables. X√
7 Administrative costs. X√
8 Marketing costs X√
9 Depreciation on factory equipment. X√
10 Glue and varnish for the tables X √
QUESTION 7.3 (9)

7.3.1 Lentils; brown bread; maize meal √√ (2)
7.3.2 No, √
It is unethically what he does, he can be legally charged. √√ (3)
7.3.3 (4)
 Tax evasion is an illegal activity deliberately undertaken by a taxpayer to reduce or free himself from
a tax liability. √√
 Tax avoidance is a legal activity to arrange a taxpayer’s affairs as to reduce the level of taxation for
which he is liable. √√
7.3.4 Division of duties; proper documentation; proper authorisation; proper recording and follow-up. √√ √√
√√ (Any 3 x 2 = 6)

Gr10 Via Afrika Accounting Gr10 Study Guide - LR

Uploaded by

Copyright:

Available Formats

Gr10 Via Afrika Accounting Gr10 Study Guide - LR

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Gr10 Via Afrika Accounting Gr10 Study Guide - LR

Uploaded by

Copyright:

Available Formats

What are the main features of the study guide that help teachers?

What are the main features of the study guide that help teachers?

What advice is given to teachers on how to introduce new concepts?

What advice is given to teachers on how to introduce new concepts?

Via Afrika

Grade 10 Teacher’s Guide

Via Afrika Accounting

Via Afrika Accounting

Our Teachers. Our Future.

Via Afrika Publishers » Accounting Grade 10

General Introduction ............................................................................................ 1

Topic 1 Informal or indigenous bookkeeping systems ......................................... 12

Topic 2 Ethics ................................................................................................... 19

Topic 3 Accounting principles ........................................................................... 24

Topic 4 Internal control .................................................................................... 29

Topic 5 Financial accounting of a sole trader ...................................................... 35

Via Afrika Publishers » Accounting Grade 10

Topic 1 Value added tax................................................................................... 133

Topic 2 Salaries and wages journal .................................................................. 138

Topic 3 Financial accounting of a sole trader- year-end adjustments .................. 157

Topic 1 Financial accounting of a sole trader- preparation of financial statements

Topic 2 Financial accounting of a sole trader- analysis and interpretation of

Topic 3 Cost accounting .................................................................................. 212

Via Afrika Publishers » Accounting Grade 10

Topic 1 Budgeting .......................................................................................... 217

Topic 2 Revision.............................................................................................. 227

Answers to questions ....................................................................................... 257

Via Afrika Publishers » Accounting Grade 10

Study skills for grade 10 learners

1 What can I do to improve my concentration?

Via Afrika Publishers » Accounting Grade 10 1

2 Studying at home to prepare for a test or exam

How to study and concentrate

Via Afrika Publishers » Accounting Grade 10 2

How do you prepare for a test or exam?

Via Afrika Publishers » Accounting Grade 10 3

4 Accounting examination concepts

Via Afrika Publishers » Accounting Grade 10 4

Curriculum and assessment policy statement (CAPS)

Via Afrika Publishers » Accounting Grade 10 5

Managerial Accounting Cost accounting

What does weighting mean?

Annual teaching plan

Term Topic Content

Via Afrika Publishers » Accounting Grade 10 6

GAAP Definition and explanation of Generally Accepted

Bookkeeping of Accounting cycle based on perpetual inventory system:

Via Afrika Publishers » Accounting Grade 10 7

Via Afrika Publishers » Accounting Grade 10 8

Via Afrika Publishers » Accounting Grade 10 9

Via Afrika Publishers » Accounting Grade 10 10

Via Afrika Publishers » Accounting Grade 10 11

Via Afrika Publishers » Accounting Grade 10 12

Informal or Indigenous Bookkeeping

Topic 1 Page 12 Indigenous Bookkeeping systems

Overview – Indigenous bookkeeping

1 Concepts and management of resources

1.1 Informal accounting

Via Afrika Publishers » Accounting Grade 10 13