Oman LNG L.L.C.

HSSE Management
System Manual
This document contains 25 pages

Documents Classification:-
By default all documents will be categorized as (Non-Critical / Non-Confidential unless otherwise
specified
Risk Classification
Critical
Security Classification
Non-Confidential

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TABLE OF CONTENT
1. INTRODUCTION ............................................................................................................................. 5
1.1 PURPOSE AND OBJECTIVES OF THE HSSE MANAGEMENT SYSTEM (HSSE MS) MANUAL .............. 5
1.2 SCOPE AND APPLICATION ................................................................................................................. 5
2. LEADERSHIP AND COMMITMENT ........................................................................................... 5
2.1. CASCADING OF COMMITMENT .......................................................................................................... 5
3. POLICY AND OBJECTIVES .......................................................................................................... 6
3.1 HEALTH, SAFETY AND ENVIRONMENTAL POLICY ............................................................................ 6
3.1.1 Policies on specific HSSE subjects .................................................................................................. 6
3.2 STANDARDS, OBJECTIVES AND TARGETS ......................................................................................... 6
3.2.1 Standards......................................................................................................................................... 7
3.2.2 HSSE Objectives and Targets.......................................................................................................... 7
3.3 POLICY DISSEMINATION ................................................................................................................... 8
4. ORGANIZATION, RESPONSIBILITIES AND RESOURCES ................................................... 8
4.1 ORGANISATIONAL STRUCTURE ........................................................................................................ 8
4.1.1 Organization.................................................................................................................................... 8
4.2 HSSE RESPONSIBILITIES .................................................................................................................. 8
4.2.1 HSSE Management System Manual ................................................................................................ 8
4.2.2 Quality and HSE review Committee ................................................................................................ 9
4.3 COMPETENCE DEVELOPMENT AND TRAINING .................................................................................... 9
4.3.1 Competency ..................................................................................................................................... 9
4.3.2 Training ........................................................................................................................................... 9
4.4 ACQUISITION OF GOODS & SERVICES AND CONTRACTOR HSSE MANAGEMENT ............................ 10
4.5 COMMUNICATION OF HSSE ISSUES................................................................................................. 10
4.5.1 HSSE Representatives ................................................................................................................... 10
4.5.2 Health, Safety, and Environment Forums and OLNG Safety Day ................................................. 11
4.5.3 Tool Box Talks ............................................................................................................................... 11
4.5.4 Health, Safety, and Environment Alerts ........................................................................................ 11
4.6 DOCUMENT CONTROL ..................................................................................................................... 11

5. MANAGING RISK ......................................................................................................................... 12

5.1 APPLICATION OF HAZARDS AND EFFECTS MANAGEMENT PROCESS ................................................. 12
5.2 IMPACT ASSESSMENT .............................................................................................................. 12
5.3 CRISIS AND EMERGENCY PREPAREDNESS ................................................................................... 13
5.4 PERFORMANCE CRITERIA ................................................................................................................ 13
5.5 EXCEPTION ..................................................................................................................................... 14
6. HSSE PLANNING AND PROCEDURES ..................................................................................... 14
6.1 PLANNING OF ACTIVITIES ................................................................................................................ 14
6.1.1 HSSE planning .............................................................................................................................. 14
6.1.2 Shutdown HSE planning ................................................................................................................ 14
6.1.3 Environmental aspects .................................................................................................................. 15
6.2 ASSET INTEGRITY............................................................................................................................ 15
6.3 PROCEDURES AND WORK INSTRUCTIONS ........................................................................................ 16
6.4 MANAGEMENT OF CHANGE ............................................................................................................. 16
6.5 PERMIT TO WORK SYSTEM .............................................................................................................. 16

7. IMPLEMENTATION, MONITORING AND CORRECTIVE ACTION ................................. 17

7.1 MONITORING PERFORMANCE .......................................................................................................... 17
7.1.1 Health ............................................................................................................................................ 18
7.1.2 Environment .................................................................................................................................. 18
7.1.3 Safety ............................................................................................................................................. 18
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7.1.4 Contractor HSSE Performance Monitoring .................................................................................. 18

7.2 RECORDS ........................................................................................................................................ 19
7.3 NON CONFORMANCE, CORRECTIVE AND PREVENTIVE ACTION ........................................................ 19
7.3.1 Annual report on HSSE performance ............................................................................................ 20
7.3.2 Monthly report on HSSE statistics ................................................................................................ 21
7.3.3 Annual Environmental Report ....................................................................................................... 21
7.3.4 Environmental report to MECA .................................................................................................... 21
8. AUDIT .............................................................................................................................................. 22
8.1 AUDIT OF THE HSSE MS ................................................................................................................ 22
8.2 AUDIT OF CONTRACTORS ......................................................................................................... 22
8.3 CRITICAL ACTIVIES AUDIT..................................................................................................... 22
8.4 THIRD PARTY AUDITS .............................................................................................................. 22
9. MANAGEMENT REVIEWS ......................................................................................................... 22
9.1 ASSURANCE OF CASCADING OF COMMITMENT................................................................................ 23
10. REFERENCES ................................................................................................................................ 23
GLOSSARY OF TERMS ........................................................................................................................... 24

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ISSUE HISTORY
Issue Description Date
0 Draft Issue for comments 10/10/1998
nd
0 2 Draft issued for comment 12/10/1998
0 Final draft issued for comment 30/05/1999
0 Additional changes made to reflect Corporate structure 06/06/1999
1 Revision 1 incorporating changes as per embedded comments. (list 30/03/2000
appended)
1 Numerous minor amendments - no control changes only clarification of 30/12/2000
certain roles. See comments dated 23/11/00
1 Added table for licenses and permits and international conventions 30/12/2001
2 Total review against requirements of GP HSE MS 30/04/2002
3 Review after organizational changes & OH audit 30/03/2004
4 2 yearly review – update for ISO 14001 -2004, transport policy, 30/05/2006
legislation and licenses. Added 5 Watchtowers model. Reference made
to JHA. Hyperlinks updated. Added reference to QHSE annual plan and
events calendar. Updated permits list
5 Periodic review and general update to reflect the HSSE control 30/11/2009
framework MS requirements
6 Added BS OHSAS 18001 ‘ Occupational Health and Safety 28/08/2011
Assessment Series ‘ and some responsibilities changed in
accordance with new organization structure.
Alignment with HSSE Control Framework, HSSE Management
System Manual
7 Periodic review and general update 26/08/2014
8 Periodic review and general update 01/10/2017
8a To update the RAM 17/01/2018

Distribution: This document is accessible though EDMS Controlled Documents Pyramid (CDP)

Custodian/Auth QHSE Date: Signature:

or

Comments MT

Approval: COO 19/09/2017

Authorization A/CEO Date: 01/10/2017 Signature

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1. INTRODUCTION
1.1 PURPOSE AND OBJECTIVES OF THE HSSE MANAGEMENT SYSTEM
(HSSE MS) MANUAL
This HSSE MS manual describes how Heath, Safety and Environment are
managed at Oman LNG. It provides a simple, methodical and auditable
reference document containing information relevant to the protection of people,
the environment, the assets and thereby also the community of the Company. It
articulates activities undertaken to ensure continual improvement of the HSSE
MS.
The security function management is presently contained in the security manual
and will ultimately be integrated into this manual.
The system provides consistency in the application of HSSE controls by both
Oman LNG and Contractor employees. It compliments and integrates with the
other business controls as specified in the Corporate Management System
1.2 SCOPE AND APPLICATION
The controls described within this manual shall be applied by all Oman LNG
employees, and others that are part in OLNG’s activities.
Contractors working for Oman LNG are required to have their own HSSE
Management System that as a minimum must include the requirements of Oman
LNG HSSE MS applicable to their contracts. This manual is fully aligned with
standards specified in clause 3.2.1

2. LEADERSHIP AND COMMITMENT

OLNG is fully committed to manage Health, Safety and Environmental matters as any
other critical business activity.
Leadership positions are accountable for the following:
• Setting and reviewing HSSE related policies
• Providing the resources to implement the requirements of the HSSE MS
• Reviewing HSSE performance regularly.
• Setting annual and strategic (three to five years) HSSE objectives and inputting
these into the business plan
• Leadership and steer for Corporate HSSE and review meetings
• Celebration of HSSE milestones and rewarding individual contributions
• Application of consistent consequence management to those that create
conditions for and those that actually break the rule
• Ensuring applicable regulations are complied with and industry best practices
adopted.
2.1. CASCADING OF COMMITMENT
• Ensuring that HSSE commitment and associated policies are cascaded
throughout each division, department and section within Oman LNG.
• Communicating the annual HSSE plan, targets, objectives and highlighting
expectations from all
• Communicating major HSSE concerns and the way forward

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• Intervening when HSSE requirements are compromised

• Providing constructive feedback to sub ordinates on HSSE behavior and
performance
• Seeking feedback on others perception of HSSE leadership
• Engaging with stake holders on HSSE related matters as necessary
2.3. LEADERSHIP BY EXAMPLE
• Walking the talk on HSSE related issues e.g. incident, near-miss, Unsafe acts
and conditions reporting
• Ensuring competence of self and team in effective HSSE management
• Attendance of HSSE forum and visibility in HSSE campaigns
• Taking part in the Oman LNG Unsafe Act Audit schedule and high visibility at site
during shutdowns
• Performing process safety related site inspections
• Ensuring HSSE risks are managed according to plans and corrective actions
taken as necessary to ensure effectiveness
• Ensuring incidents are investigated, action properly closed out and lessons
integrated into the system

3. POLICY AND OBJECTIVES

3.1 HEALTH, SAFETY AND ENVIRONMENTAL POLICY
The requirements for health, safety and environmental management have been
approved by the Board of Directors of Oman LNG.
Both the Statement of Commitment and the HSE Policy Statement (Refer to:
NG-P008 HSE Policy) are authorized by the General Manager of Oman LNG.
The QHSE Manager is responsible for the issue, review and revision of the
policy statement. The review cycle is, at least, once every three years.

3.1.1 Policies on specific HSSE subjects

Important policies to which reference should be made are: -
• Substance Abuse Policy. (Refer to: NG-P024 Substance abuse
policy)
• Smoking Policy (Refer to: NG-P023 Smoking Policy)
• Road Safety Policy - (Refer to: NG-P037 Road Safety Policy)
• Quality Policy (Refer to: NG-P021 Quality policy)
• Security Policy (Refer to: NG-P041 Security Policy)
3.2 STANDARDS, OBJECTIVES AND TARGETS
Regulatory and legal requirements
In accordance with the OLNG Statement of General Business
Principles, the Company will conduct its operation within: -
• The Laws of the Sultanate of Oman to the highest business and
ethical standards.
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• The permits and licenses granted by Government (record

maintained by QHSE Dept.
• International protocols/agreements to which the Sultanate of Oman
is a party (Register being updated by NGL).

3.2.1 Standards
Use of Standards
Oman LNG will conduct its operation within the laws of the Sultanate of
Oman to the highest business and ethical standards. Refer to OLNG
Legislation Register (under development by NGL).

Specific standards satisfied include:

• HSSE MS requirements
• Shell Group HSSE Control Framework.
• ISO 9001, ‘Specification for a Quality Management System’.
• ISO 14001, 'Environmental Management Systems'.
• BS OHSAS 18001 ‘ Occupational Health and Safety Assessment
Series ‘
• MSDS information sheets.
•

Oman LNG Security Standard

This sets down the minimum requirements and processes for securing
the facilities and people in Oman LNG. Reference should be made to
the Security Management System Manual. (Refer to: NG-P025 OLNG
Security Management System).

Control of Standards
Standards will be maintained in accordance with the “
Compliance to Legal and Standards Procedure " (Refer to: NG-P060
Compliance to Legal and Standards Procedure)
Current list of legislations applicable to OLNG is available with NGL.
Current list of permits, licenses and their status applicable to OLNG is
available with QHSE Dept.

3.2.2 HSSE Objectives and Targets

HSSE Strategic Objectives
QHSE produces an annual Corporate HSSE Plan with an events calendar
running from January to December (accessible under Safety Zone on OLNG
web portal ). The calendar details how the system elements described in the
HSSE manual are supported by various activities and the timetable for events
plus targets. The plan is distributed to all staff and Contractors by the General
Manager (NG).

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3.3 POLICY DISSEMINATION

All employees, contractors and visitors of Oman LNG will have the HSE Policy
Statement (Refer to: NG-P008 HSE Policy) and principles explained to them as
part of the HSE induction process. The policy is displayed prominently in both
Arabic and English at all company locations. This is also available to all via
EDMS on the OLNG Intranet
It is freely available to the public upon request as described in the 'Statement of
General Business principle', under 'Communication'.

It is the accountability of management to ensure that the policy is communicated,

understood and implemented by staff and contractors at all levels in the
organization. The policy is also an appendix to all contract documents.
The Security Policy Statement (Refer to: NG-P041 Security Policy) is available
to all staff via EDMS on Oman LNG intranet and there is hard copy displayed at
strategic locations, such as the main entrances to buildings. The Security policy
statement is available in both Arabic and English.

4. ORGANIZATION, RESPONSIBILITIES AND RESOURCES

4.1 ORGANISATIONAL STRUCTURE
4.1.1 Organization
OLNG organization details are shown in the OLNG organization charts
(Current version maintained by NGH/2).

4.2 HSSE RESPONSIBILITIES

4.2.1 HSSE Management System Manual
HSSE MS Owner
The Oman LNG General Manager owns this management system. He
is accountable to the Board of Directors, Shareholders and to other
Critical stake holders for the processes outlined in this manual. He
retains the final approval authority of the HSSE MS and is accountable
for the overall implementation of the system.
HSSE MS Custodian
Accountable to the owner, the custodian is the QHSE Manager who will
review and revise the contents as per the PROCEDURE FOR THE
OLNG CONTROLLED DOCUMENTS (Refer to NG-P012
PROCEDURE FOR THE OLNG CONTROLLED DOCUMENTS) to
ensure continued relevance and compliance with both legislative and
Company requirements and to ensure that the expectations of all
stakeholders continue to be fulfilled.

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4.2.2 Quality and HSE review Committee

The Quality and HSE Management Review Committee under the
chairmanship of the General Manager has overall responsibility for
monitoring QHSE performance, the development and subsequent
review of the QHSSE policies and authorization of all corporate
documents at Oman LNG.
They also have the responsibility to ensure continual improvement of
the QHSSE MS and ensuring adequate HSSE competent operatives
are available to run the business.
Details of the HSSE roles and responsibilities can be obtained in the
individual’s job descriptions.

4.3 COMPETENCE DEVELOPMENT AND TRAINING

4.3.1 Competency
All HSE critical positions have been identified and competency profiles
developed for all of them. Assessment is being carried out on
individuals occupying these positions against the defined competency
levels in the profile. Identified gaps are closed by specific assignments
with close supervision and / or training that form part of the individuals
training plan. This process is documented and records available with
the line and NGH/1. The custodian of the competency assurance
system is NGH/1. The assessment is done periodically, when there is
a change in the job or when individuals are assigned to new positions.
It is the responsibility of the line to ensure operatives with major
competency gaps are not assigned to HSE critical activities requiring
such competence. Duties which individuals are not permitted to
perform until competency gaps have been addressed should be
documented.

Progression through the technician grades is based upon experience

and satisfactory achievement of the associated competence profile /
work area learning package as appropriate. While for other operatives,
including managers, it is based on attaining the competency levels
prescribed in the profile, experience and certified professional status.
Technical Authority is assigned following assessment of competencies
according to the Competency Management Procedure as per the Skill
pool Management Framework. The competence requirements are
aligned to positions in the organization and are reflected in the job
competency profiles. The Technical Authority Framework (TAF)
provides clarity on the assignment of competent personnel for the
authorisation of Disciplines’ deliverables. (Refer to TECHNICAL
AUTHORITIES FRAMEWORK QCM-P001)
4.3.2 Training
Training in HSE critical activities is encompassed within the Oman LNG
competency assurance system and is delivered by classroom
instruction and / or ‘on the job‘.

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Details of HSE related training given to OLNG staff can be found in the
procedure for QHSE mandatory training (Refer to: NG-P049 Procedure
for QHSE Mandatory Training)

4.4 ACQUISITION OF GOODS & SERVICES AND CONTRACTOR HSSE

MANAGEMENT
COMPANY policy and procedures for the Acquisition of Goods and Services are
clearly defined in Procedure for Acquisition of Goods and Services NG-P004
Contractors pass through a selection process based on Commercial and
Technical Capability.
Items involved in the evaluation of the contractor’s technical merits are
assessment of their HSSE MS and previous HSSE performance. These are
submitted by the contractor to Oman LNG for review as part of contractor HSSE
Capability Assessment , and are further validated during an on-site inspection at
the Contractor’s premises as required. At this stage, Oman LNG management
will decide if a Contractor shall be accepted based on the outcome of HSE
Capability Assessment and recommendation of the inspection team and by the
contracts section.
All major contractors are required to provide an organization with a nominated
HSSE focal point with clear management responsibility. The Contractor’s HSSE
focal point develops and implements an HSSE programme in line with the
Company’s HSSE management system. Details of the roles and responsibilities
for contractor’s HSSE management can be found in OLNG Contractor’s HSE
Management Procedure(Refer to: NGP- 063 OLNG CONTRACTORS’ HSE
MANAGEMENT PROCEDURE).

4.5 COMMUNICATION OF HSSE ISSUES

The schedule of HSSE meetings within Oman LNG is hierarchical;
• Quality and HSE Performance Review by Top Management at least once a
year covered in agenda of Corporate HSE steering committee Meeting
Corporate HSE steering committee – meets every quarter.
• Contractor HSE committee – meets every quarter
• Site Area and Admin Area HSE meetings meet every 2 months
• HO Area HSE Meeting – meets every quarter
• Departmental HSE deliberations – at least monthly

Minutes of the top four meetings are accessible to all on the QHSE web page on
the intranet. Details of deliberations are available in the various committees‘
terms of reference.
4.5.1 HSSE Representatives
Oman LNG employees are encouraged to be involved in HSSE issues
via HSSE Representatives. Their role is to act on behalf of all
employees within their department/area and are involved in the
following: -
• Facilitating HSSE activities in the unit.
• Joint consultation on HSSE matters within their departments/areas
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• The encouragement of effective HSSE contribution from everyone

within their departments/areas
• Communicating experience and good practice by networking with
HSSE representatives in other departments/areas
• Participating in Area HSSE meetings, HSSE inspections and
investigations of incidents and complaints.
4.5.2 Health, Safety, and Environment Forums and OLNG Safety Day
For HSE Awareness as well as to engage staff on HSE, HSE forums
are conducted on quarterly basis at site and Head Office. These HSE
Forums covers Health, Safety including Process Safety and
Environment. Annual Safety Day is also conducted regularly which
include candid open discussions on selected themes. Moreover
additional HSE Campaigns / Reset Events are conducted when
deemed necessary to keep staff and contractors abreast on HSE
awareness.

4.5.3 Tool Box Talks

A Tool Box Talk (TBT) is an informal, recorded HSSE event. It is used
to communicate the learning points highlighted from specific HSSE
incidents to relevant personnel on site or discuss hazards associated
with a job to be carried out by both Oman LNG staff and/or contractors,
whilst at the same time gives participants the opportunity to discuss the
applicability of the learning points to their own job task(s) or
workplace(s). (Refer to QHSE-P204 Tool Box Talks Procedure).
Toolbox meetings shall be organized and conducted at regular
intervals and according to job requirements.

4.5.4 Health, Safety, and Environment Alerts

Certain documents containing key information resulting from HSSE
incidents are issued to Oman LNG by Shell Group Health and HSSE
advisory department or from the industry in general.
These H&S Alerts are registered and maintained by QHSE department,
and are distributed, as appropriate, to relevant personnel for action.
QHSE department and the Management Team, in accordance with the
procedure for the Management of Health Safety and Environmental
Alerts, review progress on implementation of proposed actions

4.6 DOCUMENT CONTROL

The HSSE management system documentation forms part of a hierarchical
system of business controls by which the Oman LNG objectives are achieved.
The controls for producing, formatting, revising, controlling and authorizing
documents are described in, "NG-P012 Procedure for Document Management".
All controlled documents are posted in EDMS so they are accessible to all.

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5. MANAGING RISK
5.1 APPLICATION OF HAZARDS AND EFFECTS MANAGEMENT PROCESS
In meeting the objectives of the HSSE MS the Company takes a systematic
approach to hazard identification, assessment, control and recovery.
All the hazards associated with OLNG activities have been identified and tracked
in the hazards and effects register. The current Hazards and Effects register is
available at OLNG Hazards and Effects RegisterThese are hazards associated
with Assets (process and personal safety), Health (Detailed in HRAs),
Environment (Detailed in the environmental database), community and Security
(Detailed in the security risk assessment).
These hazards are classified for the worst credible scenario using the OLNG Risk
Assessment Matrix Those ranked as low (Blue area of the RAM) are managed
through effective implementation of the HSSE MS. The initial effort of managing
hazards ranked Medium (yellow) and high (red) is by elimination of the hazards
where reasonably practicable. Further management of medium ranked hazards
is by implementation of controls and recovery measures to reduce the risk to
ALARP except for medium risks with potential fatality on people managed to
ALARP as demonstrated by the use of bow ties. High ranked risks are managed
to ALARP as demonstrated by use of bowties. Details of OLNG Hazard and
Effects management can be obtained from OLNG HSSE Case document QHSE-
P002.
As part of ensuring that all operatives working in the plant areas are aware of the
hazards and mitigations in place, attending the training and passing the
prescribed examination is a mandatory requirement for all unaccompanied
visitors, contractors and staff to the plant effective 01/01/10.
OLNG has also adopted the Shell 12 life saving rules. Details on these rules and
its consequence management are covered in OLNG Life Saving Rules
Procedure NG-P085

5.2 IMPACT ASSESSMENT

To assure management of the HSSE risks that may be associated with a
proposed new project, Oman LNG utilizes the following:
OLNG management shall identify the need and carry out Environment, Health
and Social impact assessment for major modifications to existing assets and any
new major project in line with Omani and international requirements. This would
normally be done at the first phase of the project, by an appointed competent
person, so that identified mitigations can be incorporated into the design. The
due process of engagement of stake holders will be followed.
Major modifications or projects are those with Sensitive, Diverse or
Unprecedented impacts. Other minor projects with Site specific impacts with
readily available mitigation measures are managed by:
• Project Evaluation and Screening criteria
• Asset Integrity – Process Safety Management, Application Manual
The associated processes are documented in the QEN/6 procedures folder
(Refer to: QEN6 Office Engineering Procedures).

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5.3 CRISIS AND EMERGENCY PREPAREDNESS

An emergency is a dynamic incident in which there is a continuing potential for
major injury, ill health, or damage to property, the process or the environment
and community.
The scale and severity of the emergency may range from a small leak of
hydrocarbon, or a fire, to a large explosion that result in extensive fires and
damage with added injury to personnel with effects felts outside OLNG
operational controls. Emergencies with extensive damage, requiring external
aids and interest from the public and other stake holders are called crisis.
There are three levels of emergency planning at Oman LNG: -

Code Red Crisis Management Plan in the event that the emergency
begins to affect the Company on a broad front and has the
potential to threaten its long-term capacity to do business.
This plan supports the Site Emergency Plan and contains
instruction concerning liaison with government, shareholders
and national media.
Code Blue Site Emergency Response Plan in the event of a rapid
disruption of routine operations with the potential to cause
serious injury to people, damage to property or the
environment e.g. explosion, major oil spill. This plan
supports the Unit Emergency Response and contains
instruction concerning liaison with emergency services,
senior management, local contractors, and the local
residents.
Code Yellow Local Emergency Plan to protect personnel, control and
contain the emergency and to limit the effect on the LNG
facility, the people and the environment

Details of OLNG Emergency and Crisis response plans and drills can be
obtained in the “Oman LNG Emergency Response Plan” QHSE-P202) and
“Oman LNG Crisis Management Procedure NG-P014” respectively.
5.4 PERFORMANCE CRITERIA
To provide assurance that the Company’s HSSE objectives are being met,
performance indicators (KPI) have been developed – Process safety KPIs
(QTE/2 as custodian), Environmental KPIs (QHSE/1 as custodian), Health KPIs
(QHSE/3 as custodian) and Personal safety KPIs (QHSE/2 as custodian). These
are monitored and reported on an ongoing basis.
QHSE is responsible for data submission to shareholders while QTE is
responsible for reports to pertinent regulators.
The respective line has responsibility for the accuracy of the data generated and
submitted. Reference to Procedure For Monitoring And Measuring Key
Environmental Characteristics (QHSE-P203).

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5.5 EXCEPTION
In case of required exception from approved OLNG HSSE management system,
the responsible line manager or delegate should request for exception to QCM
for approval.
If the exception is temporary, the requestor has to
• State the expected end date.
• Prepare a Risk Assessment that identifies alternative controls that will reduce
the risk to As Low As Reasonably Practicable (ALARP).
• Describe the alternative controls to be used while the exception is in place
and provide a timeline for review of the exception.
When the exception is approved, the requestor will upload it in OMNISAFE for
tracking, follow-up and timely closure.
If the exception is for a permanent change; management of change process shall
be applied.

6. HSSE PLANNING AND PROCEDURES

6.1 PLANNING OF ACTIVITIES
Managers are accountable of the following
• Integrate HSSE Objectives, HSSE targets and HSSE annual plans into departmental
plans.
• Develop and maintain procedures to implement the requirements of the HSSE
Control Framework and to manage HSSE Risks.
• Communicate the plans and procedures and any change that may occur to the
concerned parties.

6.1.1 HSSE planning

A specific requirement of the planning process in the Company is the
production of a Corporate HSSE plan, prepared by QHSE, reviewed by
MT Members and approved by the CEO.
These plans take into consideration the significant aspects of HSSE
and their potential consequences as well as previous performance and
regulatory / organizational / technological change etc.
Subsequently each department manager develops action plans and
targets to meet those objectives.
6.1.2 Shutdown HSE planning
For each planned shutdown there will be a specific HSSE management
plan covering the work.

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6.1.3 Environmental aspects

OLNG has identified the environmental aspects over which the
Company has influence. This was done in two stages. First an initial
environmental impact assessment with a baseline report, then for the
operational phase there is a review of the aspects / impacts and a
reassessment of significance and a re-evaluation of controls. The
process is documented in the procedure for the identification and
evaluation of environmental aspects
Furthermore, all new projects are subject to environmental impact
assessment, and also any plant work that may result in an
environmental incident. Refer to Procedure For Preparation Of A Basic
Design And Engineering Package (BDEP) QEN-P603 The action list is
contained in the HSE Case and is a living document added to as a
result of projects and new work.

6.2 ASSET INTEGRITY

Overall responsibility and processes for maintaining the integrity of the Oman
LNG complex is: -
Responsible Process
Chief Operating a) Asset Management
Officer (COO)
b) Asset Integrity and safe operations
c) HSSE Case update and implementation
QHSE Manager d) Safety Regulations Implementation
Operations Manager e) Procedures concerning operation of the asset
f) Permit to Work System
g) Procedures covering marine activities and ship loading.
Engineering h) Maintenance procedures
Manager
i) Procedure for Preparation of a Basis of Design ( BOD)
j) Project procedure
k) Procedure for managing project changes
l) Inspection procedures
Contracting, m) Contracting procedures
Procurement and
Logistics Manager
Technical Manager n) Control of the operating and design envelope
o) Technical HSE, HAZOP and Fire Safety Review.

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6.3 PROCEDURES AND WORK INSTRUCTIONS

Each of the sites business processes contain a number of sub processes with
linked activities and in turn these activities may comprise one or more tasks. For
each sub-process an organizational procedure is documented denoting
responsibilities for the component activities. Where the procedure is not
complex, it may also describe how to perform the activities.
Where necessary, there are work instructions describing how to perform the
tasks associated with an activity. The need for a work instruction is derived from
a combined assessment of the criticality, complexity and frequency of the task.
Procedures for a number of HSE hazardous activities are documented in the
Oman LNG Safety Regulations for works under permit (refer to: Qalhat Safety
Regulations For Work Under Permit QHSE-P221)
Instructions covering HSE in the laboratory are in Laboratory Safety Procedure
QTE-W409
Updates to procedures and work instructions are communicated to staff and
contractors through their lines and contract holders respectively.
A list of procedures and work instructions is maintained by SPM/2 and kept
under EDMS on OLNG Portal

6.4 MANAGEMENT OF CHANGE

Change in the way that Oman LNG does business may be driven by changing
technology, legislation, environment (both local and business), incident
investigation and analysis, analysis of process and maintenance records, and
good ideas.
In all instances, the impact of change on HSE critical activities and HSE critical
equipment is considered and where necessary, appropriate amendments are
made to the HSSE MS and the HSE case. (Refer to: Technical MOC Procedure
QEN-P601).
A training programme for all those affected, will accompany changes to
Procedure, Process and Plant. The programme will be commensurate with the
magnitude and complexity of the change.
Implications of any change in organisational structure, number of positions, or
allocation of roles to positions, i.e. a change which results in the transfer of
critical HSSE activities from one role to another are managed as per OLNG
Procedure for Organisational Changes NG-P067
Any changes in the approved procedures will only be valid after they have gone
through the review, revision, authorization and approval process (Refer to The
Procedure For OLNG Controlled Documents NG-P012). During the change
process, any deviations from the approved procedure will follow ‘Exception’
process (See 5.5 above).

6.5 PERMIT TO WORK SYSTEM

For OLNG manufacturing complex at Qalhat, Oman LNG permit to work
procedure (Refer to OLNG Permit To Work (PTW) Procedure QOP-P109 ) is the
Company’s formal authorization to implement a safe system of work. Non-
operational areas which include OLNG Housing complex (HAS), MCT HO, STO,
NG01, Sur and MCT rented villas are covered under OLNG Permit To Work

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(PTW) Procedure in Non – Operational Areas (GA-P001)The ‘permit to work’ is

the means by which controls covering potentially hazardous work are formally
documented, authorized and verified as being in place prior to the
commencement of work. At Oman LNG the PTW system for OLNG
manufacturing complex at Qalhat is controlled by the PTW module resides within
Permit Vision. It enables all the activities related to safety and work permits to be
controlled electronically.. PTW System for Non-operational areas mentioned
above is maintained manually by GA Department as per GA-P001
The safety regulations (refer to: Qalhat Safety Regulations For Work Under
Permit QHSE-P221) describe the essential safety practices for maintenance,
construction, repair and inspection, and for the issue of Clearance Certificates,
Fire Permits, and Safety Certificates.
Detailed method statements support Works under permit in which are identified: -
• the work to be carried out
• hazards associated with the work and their potential for harm.
• the risk involved and the controls necessary to keep the risk as low as
reasonably practicable.
In support of the PTW system, there is Job Hazard Analysis. For certain
maintenance activities there is a risk level beyond that which can be adequately
described in the PTW. In these cases a job hazard analysis is performed. These
JHA are in accordance with the procedure for JHA (Refer to: QEN-P116 Task
Risk Assessment ).
7. IMPLEMENTATION, MONITORING AND CORRECTIVE ACTION

Effective implementation of the HSSE management system is assured by:

1. Establishing individual roles for executing HSSE & SP plans and
implementing Procedures.
2. Establishing controls to check compliance with HSSE requirements.
3. Intervention and corrective action if non-compliance with HSSE
requirements is observed.

7.1 MONITORING PERFORMANCE

Each department will regularly measure and monitor actual performance against
the Oman LNG HSSE objectives and associated targets, along with key
performance indicators relevant to its critical activities. This also includes
monitoring of: -
a) Progress towards completion of preventive and corrective actions generated
from HSSE audits, HSSE inspections, Safety Walk Visits, housekeeping
inspections and incidents.
b) Compliance with specifications and standards.
To ensure reliability in measurements, upon which decision are based,
measuring and test equipment will subject to routine validation/calibration. (Refer
to: Procedure for Control of Inspection, Measuring and Testing Equipment SPM-
P202 )

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7.1.1 Health
Individual health monitoring is carried out by the Oman LNG
Occupational Health Advisor and includes: -
a) Exposure to chemical and radioactive substances.
b) Work related injuries.
c) Hearing loss.
d) Sickness absence rates
e) Routine medical assessments
7.1.2 Environment
Environmental monitoring comprises: -
a) Sea emissions
b) Waste generation
c) Air emissions
d) Noise levels
e) Effluents
These are in line with MECA requirements
Environmental awareness to staff and contractors is provided through:
a) site HSE induction
b) campaigns

7.1.3 Safety
Monitoring of safety performance comprises measurement of both
lagging and leading KPIs e.g. LTIF, TRCF, Number of safety audits,
safety inspections, Safety walk Visits, incident rates etc.
Area HSE committees should develop a schedule for site inspections.
The type of inspection will be appropriate to the activities carried out.
e.g. Safety Walk Visits, chemicals storage area, office environment etc.
It is the responsibility of the person carrying out the inspection to follow
up actions identified during the inspection.

7.1.4 Contractor HSSE Performance Monitoring

The objectives of monitoring the HSSE performance of Contractors
who carry out work at Oman LNG are:
• maintain a visible Oman LNG commitment to achieve good
Contractor HSSE performance.
• HSSE requirements of the contract and any associated Contract HSSE Plan are being
implemented and are effective at managing the HSSE Risk of the contract and are
effective in attaining their objectives.
Details of the roles and responsibilities for contractor’s HSSE management can
be found in OLNG Guidelines for contractor’s management (Refer to: OLNG
Contractors’ HSSE Management Procedure NGP- 063 )

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7.2 RECORDS
To demonstrate conformance with this HSSE MS and to meet certain legislative
requirements, objective evidence in the form of records will be collected. These
records shall be maintained in accordance with Oman LNG Procedure For The
OLNG Controlled Documents NG-P012) HSSE Key Records for Oman LNG
comprise:

Record Retention Time

Injury reports Life

Incident reports Life – in OMNISAFE

Process safety KPI reports Life

Environmental consent failures Life

Environmental aspects analysis Indefinite

Environmental reports to MRME & WR Life

HSSE audit reports Life

Inductions (Oman LNG staff and contractors) 5 Years

Medical & Health checks Life

Corporate HSE Committee Minutes of Meetings 3 years

Quality and HSE Review minutes of Meetings 3 years

Area HSE meetings 3 year

Contractor HSE minutes of meeting 3 years

HSSE training Life

Record of Permits 10 years

Risk Assessment Life

7.3 NON CONFORMANCE, CORRECTIVE AND PREVENTIVE ACTION

A non-conformance in the system is a failure to fulfill a requirement of: -
• this HSSE MS manual
• the Safety Regulations, or
• the acceptance criteria for environmental emissions or occupational health
exposure.
Non conformances will be recorded, evaluated; subject to an immediate remedial
measure (corrective action) and potential investigation.

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To detect trends and areas for improvement, HSE department will routinely
analyze records of non-conformance. Changes arising as a result of this analysis
(preventive action) will be formally documented in the system, procedures or
work instructions.
Reference should be made to the corporate procedure, ‘Reporting and
Investigation of Incidents (Refer to: Procedure For Incident Investigation and
Learning NG-P015)
It is the policy of Oman LNG to investigate incidents in accordance with their risk
potential as derived from the Company’s risk assessment matrix. For guidance,
reference should be made to the Shell HSSE control framework document, ‘Risk
Assessment Matrix’.
Incident investigation objectives are: -
a) to identify the immediate and underlying causes
b) to implement preventive measures to reduce the risk of recurrence to
ALARP.
Incidents include: -
• Near misses
• Accidents / Occupational illnesses.
• Process safety incidents and LOPC
• Excursions from operating limits (safe guarding and trips) including
environmental and health standards.
• Complaints from the community
• Complaints from customers
All incidents (including those classed as a ‘near miss’) will be reported in the
OMNISAFE
The incident investigation process shall be in accordance with the OLNG
Procedure For Incident Investigation and Learning NG-P015. The team
composition will be determined by the severity of the incident.
These are tracked in OMNISAFE and will be followed up to ensure that the
recommendations have been implemented and that they are effective in
preventing recurrence
QHSE department will ensure that lessons learnt from incidents are
disseminated as appropriate to Oman LNG employees and contractors internally
by the incident owner, external communication of incidents and learning can only
be done with the approval of NG, to Shareholders and to local companies, and
that reports covering HSSE statistics are routinely made to Company
Management.

7.3.1 Annual report on HSSE performance

QHSE department produces this as part of the annual business planning
process. The report will detail: -
• the year’s performance against objectives and targets.
• trends from previous years.
• the projected performance for the next 5 years
• significant efforts in sustainable development.
• expectations and strategies for the coming year
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• targets for the next 5 years.

7.3.2 Monthly report on HSSE statistics
Oman LNG HSSE statistics is reported in HSE MIR to employees and to
Shareholders representatives on the Board of Directors on a monthly basis,
compilation of HSSE statistics for this report is the responsibility of the QHSE
department.
.
7.3.3 Annual Environmental Report
Produced by the Technical Services Manager as a Shareholder requirement.

7.3.4 Environmental report to MECA

A monthly report providing government officials with the measurements specified
in the environmental license. e.g. SOx, NOx etc.

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8. AUDIT
8.1 AUDIT OF THE HSSE MS
Major site HSSE audits are carried out on Oman LNG site in compliance with the
Oman LNG audit schedule. Reference should be made to the Oman LNG
Business manual and the ‘PROCEDURE FOR INTERNAL QUALITY / HSSE
AUDIT - NG-P056’
8.2 AUDIT OF CONTRACTORS
Selected Contractors will be audited in accordance with a plan agreed by the
contracting department, and the contractors. The selection and frequency of
audit is based upon the risk level of the activities of the concerned contractor.

8.3 CRITICAL ACTIVIES AUDIT

HSE critical activities are those activities identified in the HSSE case as a barrier
or part of a barrier to prevent an incident or those activities, if not properly
managed, could result in a major incident. A number of these activities are
scheduled for audit in the annual audit plan.
8.4 THIRD PARTY AUDITS
OLNG HSSE MS is also subjected to audits/inspections by regulators, share
holders, insurance, lenders and international certification bodies like ISO 9001,
ISO 14001 and OHSAS 18001

9. MANAGEMENT REVIEWS
The objective is to assess the effectiveness and adequacy of this Company's
management system in implementing policy and achieving objectives, and to ensure
that proper account is taken of changes in legislation, the market and stakeholders
requirements thereby driving continual improvement.
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The Management Review takes place at the Corporate HSE Steering Committee
meeting; the agenda for this meeting is contained in the ToR for Corporate HSSE
Steering Committee Meeting NG-T010.
9.1 ASSURANCE OF CASCADING OF COMMITMENT
Each year the General Manager is required to submit a letter of assurance to the
Technical Advisor. The HSE aspect of this assurance letter is contributed to by
the QHSE Manager.

10. REFERENCES
• OLNG HSE Case
• OLNG Risk Assessment Matrix
• Environmental Management Plan
• ISO 9001:- International Standard for Quality Management System
• ISO 14001 – International standard for Environmental Management System
• ISO/IEC 17025 - International standard for Laboratory Management System
• BS OHSAS 18001 – Occupational Health & Safety Assessment Series
• HSSE and SP Control Framework
• TOR - NG-T010 Corporate HSSE Steering Committee
• OLNG CONTRACTORS HSSE COMMITTEE MEETING
• Site Area and Admin Area HSE meetings meet every 2 months
• HO Area HSE Meeting – meets every quarter

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GLOSSARY OF TERMS

Accident An incident that has resulted in actual bodily harm, or damage to

assets, or damage to the environment, or impact on community.

ALARP As low as reasonably practicable. To reduce the risk to a level which is

as low as is reasonably practicable involves balancing reduction in risk
against the time, trouble, difficulty, and cost of achieving it. This level
represents the point, objectively assessed, at which time, trouble,
difficulty and cost of further risk reduction, measures become
unreasonably disproportionate to the additional risk reduction obtained.

Corrective action The immediate remedial action taken to rectify a non-

conformance.

Crisis A Crisis is declared when an emergency begins to affect the

Company on a broad front and has the potential to threaten its
long term capacity to do business

Emergency An emergency is a dynamic incident in which there is a

continuing potential for major injury, ill health, or damage to
property, the process or the environment.

Environment Aspect Element of an organisation’s products or services that interact with the
environment. E.g. it could involve a discharge, an emission,
consumption or re-use of a material, or noise.

Environmental Effect Any direct or indirect impact of the LNG plant’s activities on the
environment which Oman LNG can control and over which it could
reasonably be expected to have influence. E.g. pollution or
contamination of water or depletion of a natural resource.

HAZOP Hazards and Operability analysis.

HEMP Hazards and Effects Management Process

HSSE audit This is a critical review of all aspects of the Company’s activity in
relation to Health and Safety, with the object of minimising loss
and identifying strengths and weaknesses.

Incident An unplanned event, or series of events, with the potential to

cause loss. (injury to people, damage to the environment,
damage to assets, impact on community)

Internal audit A systematic examination of an organization’s management

system in order to verify compliance to identify weaknesses and
opportunities for improvement.

Leadership Leadership includes: Managers; Line Managers and

Supervisors.

Leadership Position A position that directly influences decision making at a

leadership team level.

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LTIF Lost time injury frequency. Number of lost time injuries per
million exposure hours worked during the period.

MECA Ministry of Environment and Climate Affairs

MIR Management information report

MTC Medical treatment case

Near Miss An incident that could have caused injury to people, damage to
the environment or assets, or impact on community but didn’t.

Non conformance Failure to fulfill a characteristic in a specification.

Preventive action The action taken to prevent recurrence of a problem

PTW Permit to Work System - The formal authorization to implement

a safe system of work.

RAM Risk Assessment Matrix. A qualitative assessment of risk.

Risk The probability that an event may occur multiplied by the

severity of the consequences.

Safety inspection This is a routine scheduled inspection of a unit or a department

and is primarily aimed at hazard identification.

The Company Oman LNG L.L.C.

Toolbox talk An informal, recorded safety training event, which is used to

communicate the learning points, highlighted from specific safety
incidents.

TRCF Total recordable case frequency:- Total number of recordable

cases per million exposure hours worked during the period.

TROIF Total recordable occupational illness frequency

Safety Walk Visit This is a safety visit where an individual or a group visiting a
location and observes a task being carried out in the area with a
purpose of pointing out to the individual concerned any unsafe
act / conditions present and having them immediately corrected
– Also, looking at area where an individual could be
complimented on best practices and compliance to HSE

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