Task 5 – Presentation and accompanying notes

At the end of the Induction Training Programme you are required to prepare a
presentation with supporting notes to present to your peers.

You must:

 explain the development of teams

Extension activities:

To gain a merit grade you must:

 analyse the challenges of developing effective virtual teams.

To gain a distinction grade you must:

 evaluate the importance of using different types of teams to achieve the required
outcomes of a project.

LO3 AC 3.1, 3.2, 3.3, 3.4

3.D.1
When individuals with a common interest, goal, attitude, need and perception come together, a
team is formed. Individuals need to come and work together to form a team for the
accomplishment of complicated tasks. In a team, all team members contribute equally and strive
hard to achieve the team’s objective which should be predefined.
Teams can be formed anywhere, anytime whenever the task is little difficult and complicated.
Let us understand the various types of teams in detail so we can better appreciate the importance
of using them to achieve the required outcomes of a project.

1. Permanent teams- These teams perform on a permanent basis and are not dissolved once the
task is accomplished. Let us understand the concept with an example.

Samuel, Alexis, Kofi and Aba had a great love towards branding as well as promotions and
hence were a part of the branding team with a leading organization. They were primarily
responsible for promoting their brand and designing marketing strategies to generate maximum
revenue for their organization. They worked extremely hard and always managed to achieve their
targets well in advance, but their team was always in place and never dissolved. Their
 organization never asked them to leave or ever dissolved their team. Such teams are called
permanent teams.

Other classical examples of permanent teams are the human resources team, operation team,
administration team. They always function effectively throughout the year work or no work.

2. Temporary teams - Unlike permanent teams, temporary teams loose their importance once the
task is accomplished. Such teams are usually formed for a shorter duration either to assist the
permanent team or work when the members of the permanent team are busy in some other
project.

When organizations have excess of work, they generally form temporary teams which work in
association with the members of the permanent team for the accomplishment of the task within
the stipulated time.

3. Task Force - Such teams are formed for a special purpose of working on any specific project or
finding a solution to a very critical problem.

The government generally appoints special teams to investigate critical issues like bomb blasts,
terrorist attacks and so on. The task force explores all the possible reasons which led to a severe
problem and tries to resolve it within a given deadline.

4. Committee - Committees are generally formed to work on a particular assignment either

To organize any cultural event, organizations generally make committees to raise funds, invite
celebrities and all the major tasks involved to successfully organize any event. The committee
members work together, design strategies to successfully accomplish the task.

In educational institutes, various committees are formed where students with a common interest
join hands to organize cultural events and various other activities required for the all-round
development of students.

5. Organization/Work Force - Such groups are formed in organizations where team members
work together under the expert guidance of leader. A leader or a supervisor is generally
appointed among the members itself and he along with his team works hard to achieve a
common goal. The leader all through must stand by his team and extract the best out of each
team member. He must not underestimate any of his team members and take his team along to
avoid conflicts.

Sylvia was working with a leading advertising firm with two members reporting to him. Sylvia
always believed in her team members and worked together with them and no doubts her team
always did wonders and was way ahead of others.
6. Self-Managed Teams - Self Managed Teams consist of individuals who work together again for
a common purpose but without the supervision of any leader. Here as the name suggests every
individual is accountable for his individual performance. The team members of self-managed
teams must respect each other and should never loose focus on their target. No leader is
appointed, and the team members have to take their own responsibility. Individuals take the
initiative on their own and are their own guides and mentors.
7. Cross Functional Team - Let us understand this with the help of an example.

Maria and Andy both were part of the branding team. They got an assignment from their
superiors to be completed within two days. Unfortunately, Andy met with an accident and was
advised complete bed rest. To avoid delays, Peter from the operations team was shifted to the
marketing team to assist Maria for the time being and form a team. Such teams are called cross
functional teams. Ideally the employees should be on the same level to avoid ego hassles.
Individuals from different areas come and work together for a common objective to form a cross
functional team. In such teams, people from different areas, interests and likings join hands to
come out with a unique idea to successfully complete a task.

8. Virtual Teams - Virtual teams consist of individuals who are separated by distances and
connected through computer. Here individuals communicate with each other online through
internet. Afia in Kumasi can form a team with Mandy in Washington DC and Dela in Accra all
working for a common objective, but the communication is totally digital through internet. Such
teams are helpful when employees need to connect with each other and are located at different
places. Individuals supporting any community in social networking sites such as Facebook or
WhatsApp also form a virtual team as all the members are from different locations but support a
common community. They all have a common objective -to support and promote their
community.

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