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    Health and Safety File Guidance

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    marie
    This document provides guidance on the content of a Health and Safety File. It outlines 7 sections that should be included: 1) a brief description of the works, 2) residual hazards, 3) design criteria, 4) special arrangements for decommissioning/demolition, 5) special arrangements for cleaning and maintenance, 6) location of utilities and services, and 7) as-built drawings. The key aim of the file is to highlight important health and safety information that may not be apparent to parties in the future who use, maintain, or demolish the structure.

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    Health and Safety File Guidance

    Uploaded by

    marie
    19 views6 pages
    This document provides guidance on the content of a Health and Safety File. It outlines 7 sections that should be included: 1) a brief description of the works, 2) residual hazards, 3) design criteria, 4) special arrangements for decommissioning/demolition, 5) special arrangements for cleaning and maintenance, 6) location of utilities and services, and 7) as-built drawings. The key aim of the file is to highlight important health and safety information that may not be apparent to parties in the future who use, maintain, or demolish the structure.

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    This document provides guidance on the content of a Health and Safety File. It outlines 7 sections that should be included: 1) a brief description of the works, 2) residual hazards, 3) design criteria, 4) special arrangements for decommissioning/demolition, 5) special arrangements for cleaning and maintenance, 6) location of utilities and services, and 7) as-built drawings. The key aim of the file is to highlight important health and safety information that may not be apparent to parties in the future who use, maintain, or demolish the structure.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    19 views6 pages

    Health and Safety File Guidance

    Uploaded by

    marie
    This document provides guidance on the content of a Health and Safety File. It outlines 7 sections that should be included: 1) a brief description of the works, 2) residual hazards, 3) design criteria, 4) special arrangements for decommissioning/demolition, 5) special arrangements for cleaning and maintenance, 6) location of utilities and services, and 7) as-built drawings. The key aim of the file is to highlight important health and safety information that may not be apparent to parties in the future who use, maintain, or demolish the structure.

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    © All Rights Reserved
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    You are on page 1of 6

    HEALTH & SAFETY FILE GUIDANCE

    Page 1 of 6
    Contents

    Purpose and Scope .................................................................................................................. 3


    1 Brief Description of the Works ......................................................................................... 4
    2 Residual Hazards .............................................................................................................. 4
    3 Design Criteria ................................................................................................................... 4
    4 Special Arrangements for Decommissioning / Demolition ............................................ 5
    5 Special Arrangement/Equipment for Cleaning and Maintenance .................................. 5
    6 Location of Utilities and Services .................................................................................... 5
    7 As Built Drawings.............................................................................................................. 6

    Page 2 of 6
    Purpose and Scope
    The purpose of the Health & Safety File is to assist anyone at a future date (e.g. clients,
    principle contractors, maintainers, CDM-Coordinators, etc) that may be required to use,
    maintain (including cleaning), rebuild, refurbish, demolish, or dismantle the structure.
    The guidance provided in this document is intended to ensure a consistent approach is applied
    by those required to provide Health and Safety Information.
    This guidance document outlines the content of a Health and Safety File for notifiable projects
    as prescribed within the Construction (Design and Management) Regulations 2007 & its
    Approved Code of Practice.

    ! Note: The key aim of the Health & Safety File is to highlight and/or sign
    post important health & safety information that may not be immediately
    apparent to interested parties

    The file does not need to include things that will be of no help when planning future construction
    work, for example:

     the pre-construction information, or construction phase plan;


     construction phase risk assessments, written systems of work and COSHH
    assessments;
     details about the normal operation of the completed structure;
     construction phase accident statistics;
     details of all the contractors and designers involved in the project
     contractual documents;
     information about structures, or parts of structures, that have been demolished - unless
    there are any implications for remaining or future structures, for example voids;
     information contained in other documents, but relevant cross-references
    should be included.

    Each section is mandatory. If there is no relevant information for a section then it must be
    marked ‘Not Applicable’.

    Page 3 of 6
    1 Brief Description of the Works
    This section shall include:

     The project or works title and purpose of the works. The description should be sufficient
    for someone not involved in the works to have an understanding of the type of work and
    the extent of the works.
     An overview of the project and highlight key construction methodologies and constraints.
     Details of Principal Contractor and CDM Co-ordinator.

    2 Residual Hazards

    This section shall include:

     Details of materials which may introduce unusual or significant risk to both ‘people and
    process’ (This should be also shown on the ‘as built’ drawings).
     Residual risks/hazards identified through both the design and construction phases which
    affect operation, maintenance, cleaning and decommissioning of the structure should be
    included. Examples include:
    -.Details of hazardous or flammable substances, lead paint, fungicidal paints,
    special coatings which should not be burnt off. Substances containing
    isocyanates.
    -Residual Environment hazards and relevant surveys.
     Providing a list/log of any residual risks pertinent to the operation and/or maintenance of
    the building or structure.
     Any concessions to standards that may create residual risks.

    3 Design Criteria

    This section shall include:

     Details of design concept, loadings considered in the design. Examples include:


    -Safe working loads for roofs, platforms and walkways, and floors particularly
    where these may preclude placing scaffolding or heavy machinery.
     Any other load criteria which would affect maintenance and access arrangements.
     A summary of the key structural limitations placed upon the structure and any sources of
    substantial stored energy.

    Page 4 of 6
    4 Special Arrangements for Decommissioning / Demolition

    This section shall include:

     How the structure and equipment can be safely removed or decommissioned.


     Limitations on dismantling or demolishing structures – e.g. specific sequence/order for
    dismantling to ensure structural stability.
     Items designed to facilitate the removal or dismantling of installed plant and equipment,
    e.g. ‘knock out’ panels for equipment removal, lifting beams.
     If removal of an element causes instability of remaining assets, e.g. any elements that
    provide propping to walls.
     Methods, sequences, plant, or techniques necessary to safely demolish or dismantle the
    structure should be highlighted. Much of this can be extracted from the method
    statements; it should be noted however, unedited method statements; i.e., full method
    statements are not required.

    5 Special Arrangement/Equipment for Cleaning and Maintenance

    This section shall include:

     List plant and equipment/machinery specifically designed for the location or reference to
    O&M manual if provided.
     Specialist safety equipment that was included in the design shall be identified (e.g.
    harness fixing points for window cleaning access with load and testing details).

     Special/unusual access arrangements should be identified in this section even if


    included in O&M Manuals, such as; access for maintenance equipment in lifts, access
    requiring 3rd party permits/road closures.
     Special maintenance procedures should be included if not identified within the O & M
    manual.
     Assets that require arrangements with other rail operators (e.g. possession of adjacent
    track) or statutory authority.

    6 Location of Utilities and Services

    This section shall include:

     Sufficient details to allow for future location, identification and isolation of services
    supplying the structure and in the vicinity of the structure. This includes statutory
    undertakings and other service providers.
     Significant services crossing the sites or adjacent to the works should be identified in this
    Section, e.g. large diameter gas mains, overhead power lines (rail or utility), large
    diameter sewers.
     Source(s) of information should also be included.
    Page 5 of 6
    ! Note: Information provided within this section must be verified on site prior
    to the undertaking of future works.

    7 As Built Drawings

    This section shall include:

     All ‘As Built’ drawings should be identified highlighting their exact storage location.
     Identify a small number of General Arrangements Plans (GA’s) that provide an
    appreciation of the asset described in the H&S File, e.g. plans of individual levels and
    cross-sections, its plant and equipment (for example, the means of safe access to and
    from service voids, fire doors and compartmentalisation etc).

    Page 6 of 6

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