EMPLOYEE MANAGEMENT SYSTEM

USING C++
BY
GAURAV GHANDAT
SE COMPUTER ENGINEERING DEPARTMENT
 CONTEXT
• 1. Introduction
• 2.Overview
• 3.System Requirements
• 4.Sytem Architecture
• 5.Employee Class
• 6.Payroll Management
• 7.Attendence Management
• 8.User Interface
• 9.Code and Output
• 10.Conclusion
 INTRODUCTION
• An Employee Management System is a
software application that helps
organizations manage their employee
data, such as personal information,
attendance, leaves, performance, and
other relevant details. The system aims
to streamline and automate various HR
processes, allowing HR managers and
administrators to focus on more
strategic tasks.
• Employee Management Systems
typically offer a range of features and
functionalities, including employee
information management, payroll
processing, attendance tracking,
leave management, performance
evaluations, and reporting. The system
can help improve the accuracy and
efficiency of HR processes, reduce
paperwork and administrative tasks,
and enhance employee satisfaction
and engagement.
• The use of an Employee Management
System can benefit organizations of all
sizes, from small businesses to large
enterprises. The system can help
businesses save time and money,
improve data accuracy and security,
and make informed decisions based on
real-time data. With the right Employee
Management System in place,
organizations can effectively manage
their workforce and achieve their HR
goals.
 OVERVIEW
• An Employee Management
System is a software application
designed to assist organizations
in effectively managing their
workforce. It serves as a
centralized platform that
enables HR managers and
administrators to streamline
various HR processes, maintain
accurate employee records,
and make informed decisions
based on real-time data
• The system encompasses a wide range of
functionalities, including employee
information management, payroll
processing, attendance tracking, leave
management, performance evaluations,
and reporting. It helps automate routine
administrative tasks, reducing manual effort
and minimizing the chances of errors. By
digitizing and centralizing employee data,
the system provides easy access to relevant
information, ensuring efficient
communication and collaboration within the
organization.
 THE IMPORTANCE OF AN EMPLOYEE MANAGEMENT SYSTEM LIES IN ITS
ABILITY TO OPTIMIZE HR OPERATIONS AND ENHANCE OVERALL
WORKFORCE MANAGEMENT. HERE ARE SOME KEY REASONS WHY
ORGANIZATIONS FIND IT VALUABLE:

• Efficient Data Management: An Employee Management System allows

organizations to store, organize, and retrieve employee information quickly
and accurately. It eliminates the need for manual record-keeping, reducing
paperwork and the risk of data loss or inconsistency.
• Streamlined HR Processes: By automating routine HR tasks, such as
attendance tracking, leave management, and payroll processing, the
system enables HR departments to operate more efficiently. This frees up
time and resources, allowing HR personnel to focus on strategic initiatives
and employee development.
• Improved Compliance: Employee Management Systems often incorporate
features to ensure compliance with labor laws, tax regulations, and other
legal requirements. This helps organizations maintain accurate records,
generate required reports, and adhere to statutory obligations.
• Enhanced Decision-Making: The availability of real-time data and comprehensive
reports empowers HR managers and administrators to make data-driven decisions.
They can analyze trends, identify performance gaps, and devise strategies to
optimize workforce productivity and engagement.
• Employee Self-Service: Many Employee Management Systems provide self-service
portals for employees, allowing them to access and update their personal
information, apply for leave, view pay stubs, and participate in performance
evaluations. This self-service functionality enhances employee engagement and
satisfaction, reducing dependency on HR personnel for routine tasks.
• Data Security: Employee Management Systems prioritize data security and
confidentiality. They implement access controls, encryption, and backup
mechanisms to protect sensitive employee information from unauthorized access or
loss.
 SYSTEM REQUIREMENTS
• The hardware and software
requirements for running an Employee
Management System developed in C++
can vary depending on the specific
implementation and the scale of the
system. However, here is a general
outline of the requirements:
• Hardware Requirements:
• Software Requirements:
 HARDWARE REQUIREMENTS:
• Processor: A modern processor (e.g., Intel Core i5 or equivalent) capable of
running the operating system and handling the expected workload.
• Memory (RAM): Sufficient memory to accommodate the system's data and
processes. A minimum of 4GB RAM is recommended, but it may vary
depending on the size of the organization and the expected number of
concurrent users.
• Storage: Adequate storage space to store the application, database, and
any associated files. The amount of storage required depends on the size of
the database and the anticipated growth.
• Display: A monitor or display with a suitable resolution to view and interact
with the system's user interface.
 SOFTWARE REQUIREMENTS:
• Operating System: The system should be compatible with the target operating system.
Common options include Windows, macOS, or Linux distributions such as Ubuntu or
CentOS. The choice of the operating system depends on the development environment
and the preferences of the organization.
• C++ Compiler: A C++ compiler is necessary to compile and execute the C++ codebase.
Popular options include GNU Compiler Collection (GCC), Microsoft Visual C++, or Clang.
• Integrated Development Environment (IDE): An IDE provides a development
environment with features like code editing, debugging, and project management.
Examples of C++ IDEs include Microsoft Visual Studio, Eclipse CDT, or Code::Blocks.
• Database Management System (DBMS): If the Employee Management System uses a
database to store employee data, a compatible DBMS is required. Common options
include MySQL, PostgreSQL, or SQLite.
• Additional Libraries or Frameworks: Depending on the specific implementation,
additional libraries or frameworks may be needed. For example, if the system uses a
graphical user interface (GUI), a library such as Qt or wxWidgets may be required.
SYSTEM ARCHITECTURE
 HERE IS A BRIEF OVERVIEW OF THE
SYSTEM'S MODULES/COMPONENTS:
• Presentation Layer/UI: This component is responsible for providing the user interface
for interacting with the Employee Management System. It handles user input,
displays information, and facilitates user interactions.
• Business Logic Layer: This layer contains the core functionality and business rules of
the system. It implements various modules such as employee information
management, payroll processing, attendance tracking, leave management, and
performance evaluations. It handles the processing and manipulation of data
based on business rules and requirements.
• Data Access Layer: This component provides the necessary interfaces and methods
to interact with the underlying data storage. It handles the retrieval, storage, and
manipulation of data between the Business Logic Layer and the database/storage.
• Database/Storage: This is where the employee data, payroll information,
attendance records, and other relevant data are stored. It can be a relational
database, such as MySQL or PostgreSQL, or any other storage mechanism that
meets the system's requirements.
 EMPLOYEE CLASS
• The Employee class represents an
individual employee within the
Employee Management System. It
encapsulates the relevant data and
behaviors associated with an
employee, such as their personal
information, job details, and
methods for accessing and
manipulating this data.
 LET'S CONSIDER A SIMPLIFIED EXAMPLE OF
class Employee {
private:
THE EMPLOYEE CLASS DESIGN IN C++:
std::string firstName;
std::string lastName;
std::string employeeId;
std::string department;
double salary;
// Additional attributes as needed

public:
// Constructor
Employee(const std::string& firstName, const std::string& lastName, const std::string& employeeId,
const std::string& department, double salary);

// Getter methods
std::string getFirstName() const;
std::string getLastName() const;
std::string getEmployeeId() const;
std::string getDepartment() const;
double getSalary() const;
// Setter methods
void setFirstName(const std::string& firstName);
void setLastName(const std::string& lastName);
void setEmployeeId(const std::string&
employeeId);
void setDepartment(const std::string&
department);
void setSalary(double salary);

// Additional methods for behavior and operations

related to employee management
};

In the above code snippet, the Employee class has several attributes (or
member variables) to store employee information, including firstName,
lastName, employeeId, department, salary, and potentially more based
on the specific requirements of the system.
 HERE'S AN EXAMPLE
ILLUSTRATING HOW TO
// Getter methods DEFINE AND IMPLEMENT SOME
std::string Employee::getFirstName() const {
return firstName; OF THE GETTER AND SETTER
} METHODS:
std::string Employee::getLastName() const {
return lastName;
}

std::string Employee::getEmployeeId() const {

return employeeId;
}

std::string Employee::getDepartment() const {

return department;
}

double Employee::getSalary() const {

return salary;
}
// Getter methods By using getter and setter methods, the Employee
std::string Employee::getFirstName() const { class ensures encapsulation and controlled access to
return firstName; the employee attributes, providing a way to manage
} and update employee information consistently and
securely.
std::string Employee::getLastName() const {
return lastName;
}

std::string Employee::getEmployeeId() const {

return employeeId;
}

std::string Employee::getDepartment() const {

return department;
}

double Employee::getSalary() const {

return salary;
}
 AS FOR A UML CLASS DIAGRAM, HERE IS
A SIMPLIFIED REPRESENTATION OF THE
EMPLOYEE CLASS:
-------------------------------
| Employee |
-------------------------------
| - firstName: std::string |
| - lastName: std::string |
| - employeeId: std::string |
| - department: std::string |
| - salary: double |
-------------------------------
| + Employee() |
| + Employee(firstName: std::string, lastName:
std::string,
PAYROLL MANAGEMENT
• Payroll management is a
crucial aspect of an Employee
Management System. It
involves calculating employee
salaries, deductions, and other
relevant factors. Here's an
explanation of how the payroll
management functionality can
be implemented:
 SALARY CALCULATION:

• The Employee class would typically have an attribute for the employee's
base salary.
• To calculate the employee's salary, you can consider factors such as the
number of working days, hours worked, or a fixed monthly amount.
• To calculate the employee's salary, you can consider factors such as the
number of working days, hours worked, or a fixed monthly amount.

double Employee::calculateSalary() const {

// Perform salary calculation based on relevant
factors
// Example: Calculate monthly salary based on a
fixed amount
return salary;
}
 DEDUCTIONS:
• Deductions from an employee's salary class Employee {
can include taxes, insurance // ...
premiums, or any other applicable private:
deductions. // ...
std::vector<std::pair<std::string, double>>
• Deductions from an employee's salary deductions; // Deduction name and amount
can include taxes, insurance public:
premiums, or any other applicable // ...
deductions. void addDeduction(const std::string&
• Deductions from an employee's salary deductionName, double amount);
std::vector<std::pair<std::string, double>>
can include taxes, insurance
getDeductions() const;
premiums, or any other applicable };
deductions.
 NET SALARY CALCULATION:

• To calculate the net salary (final amount after • double Employee::calculateNetSalary() const {
deductions), you subtract the total deductions
from the gross salary. • double grossSalary = calculateSalary();
• To calculate the net salary (final amount after • double totalDeductions = 0.0;
deductions), you subtract the total deductions
from the gross salary.
• // Calculate total deductions
• for (const auto& deduction : deductions) {
• totalDeductions += deduction.second;
• }

• double netSalary = grossSalary -

totalDeductions;
• return netSalary;
• }
ATTENDANCE MANAGEMENT
• The implementation of attendance
tracking in an Employee
Management System involves
recording employee attendance,
managing leaves, and handling
absences. Here's an explanation of
how the system can handle these
aspects:
 ATTENDANCE RECORDING:

• You can create a data structure to store • class Employee {

attendance records for each employee,
typically using a date-time stamp or a similar • // ...
mechanism to mark attendance. • private:
• You can create a data structure to store • // ...
attendance records for each employee,
typically using a date-time stamp or a similar • std::vector<std::pair<std::string, std::string>>
mechanism to mark attendance. attendance; // Date and status (e.g., "2023-05-
16", "Present")
• Here's an example of how the Employee class
can handle attendance recording: • public:
• // ...
• void markAttendance(const std::string&
date, const std::string& status);
• std::vector<std::pair<std::string, std::string>>
getAttendance() const;
• };
 LEAVE MANAGEMENT:

• To handle leave requests, you can have a • class Leave {

separate class or data structure to manage
leave records. • private:
• Each leave record would typically include • std::string employeeId;
details such as the employee, leave type (e.g., • std::string leaveType;
vacation, sick leave), start and end dates, and
status (approved, pending, rejected). • std::string startDate;
• The system can provide methods for • std::string endDate;
employees to apply for leave and for
managers or administrators to approve or • std::string status;
reject leave requests.
• Here's a simplified example: • public:
• // ...
• // Methods for leave request submission,
approval, rejection, and retrieval
• };
 ABSENCES:
• Absences can be determined by comparing attendance records with the • int Employee::calculateAbsences(const std::string& startDate, const std::string&
expected working days. endDate) const {
• The system can provide methods to calculate the number of absences within a • int absences = 0;
specified time period.
• Here's a code snippet illustrating how the Employee class can handle absence
calculation: • // Loop through attendance records and count absences within the
specified time period
• for (const auto& record : attendance) {
• const std::string& date = record.first;
• const std::string& status = record.second;

• // Check if the date falls within the specified range and the status is
"Absent"
• if (date >= startDate && date <= endDate && status == "Absent") {
• absences++;
• }
• }

• return absences;
• }
USER INTERFACE
 LOGIN SCREEN:

• The login screen allows users to enter their credentials (e.g., username and
password) to access the system.
• The login screen allows users to enter their credentials (e.g., username and
password) to access the system.
 EMPLOYEE DASHBOARD:

• The employee dashboard provides an

overview of employee-related
information and features.
• It may include sections such as
personal details, attendance summary,
leave balance, upcoming events, and
notifications.
• It can also provide access to modules
like applying for leave, viewing pay
stubs, updating personal information,
or accessing company policies.
 ATTENDANCE MANAGEMENT SCREEN:

• This screen allows employees to view their attendance records, including

dates, statuses (present, absent, late), and total working hours.
• It may provide options to filter the records by a specific time period or search
for a particular date.
 LEAVE APPLICATION FORM:

• The leave application form enables

employees to request time off for various
reasons such as vacation, illness, or
personal matters.
• It typically includes fields for selecting the
leave type, specifying the start and end
dates, providing a reason, and attaching
supporting documents if required.
• It may also display the employee's
remaining leave balance and allow them
to check the status of previously
submitted leave requests.
 ADMINISTRATOR/MANAGER DASHBOARD:

• The administrator or manager

dashboard provides a
comprehensive view of
employee management
functionalities.
• It includes features such as
managing employee
information, approving or
rejecting leave requests,
generating payroll reports, and
accessing analytical insights.
 EMPLOYEE INFORMATION FORM:

• This form allows administrators to add,

edit, or view employee details.
• It typically includes fields for entering
personal information (name, contact
details, address), job details
(department, position, salary), and
other relevant information.
• It may also provide options for
uploading employee photos,
assigning employee IDs, or managing
access permissions.
 CODE AND OUTPUT
// C++ program for the above approach
#include <bits/stdc++.h>

#define max 20 // Function to build the given datatype

using namespace std; void build()
{
cout << "Build The Table\n";
// Structure of Employee cout << "Maximum Entries can be "
struct employee { << max << "\n";
string name;
long int code;
string designation; cout << "Enter the number of "
int exp; << "Entries required";
int age; cin >> num;
};
if (num > 20) {
int num; cout << "Maximum number of "
void showMenu(); << "Entries are 20\n";
num = 20;
}
// Array of Employees to store the cout << "Enter the following data:\n";
// data in the form of the Structure
// of the Array
employee emp[max], tempemp[max],
sortemp[max], sortemp1[max];
 // Function to insert the data into
// given data type
void insert()
{
if (num < max) {
int i = num;
num++;

for (int i = 0; i < num; i++) {

cout << "Enter the information "
cout << "Name ";
<< "of the Employee\n";
cin >> emp[i].name;
cout << "Name ";
cin >> emp[i].name;
cout << "Employee ID ";
cin >> emp[i].code;
cout << "Employee ID ";
cin >> emp[i].code;
cout << "Designation ";
cin >> emp[i].designation;
cout << "Designation ";
cin >> emp[i].designation;
cout << "Experience ";
cin >> emp[i].exp;
cout << "Experience ";
cin >> emp[i].exp;
cout << "Age ";
cin >> emp[i].age;
cout << "Age ";
}
cin >> emp[i].age;
}
showMenu(); else {
} cout << "Employee Table Full\n";
}

showMenu();
}
 void searchRecord()
{
cout << "Enter the Employee"
// Function to delete record at index i << " ID to Search Record";
void deleteIndex(int i)
{
for (int j = i; j < num - 1; j++) { int code;
emp[j].name = emp[j + 1].name; cin >> code;
emp[j].code = emp[j + 1].code;
emp[j].designation for (int i = 0; i < num; i++) {
= emp[j + 1].designation;
emp[j].exp = emp[j + 1].exp;
emp[j].age = emp[j + 1].age; // If the data is found
} if (emp[i].code == code) {
return; cout << "Name "
} << emp[i].name << "\n";

// Function to delete record cout << "Employee ID "

void deleteRecord() << emp[i].code << "\n";
{
cout << "Enter the Employee ID "
<< "to Delete Record"; cout << "Designation "
<< emp[i].designation << "\n";

int code;
cout << "Experience "
<< emp[i].exp << "\n";
cin >> code;
for (int i = 0; i < num; i++) {
if (emp[i].code == code) { cout << "Age "
deleteIndex(i); << emp[i].age << "\n";
num--; break;
break; }
} }
}
showMenu(); showMenu();
} }
// Function to delete record
void deleteRecord() // If the data is found
{ if (emp[i].code == code) {
cout << "Enter the Employee ID " cout << "Name "
<< "to Delete Record"; << emp[i].name << "\n";

int code; cout << "Employee ID "

<< emp[i].code << "\n";
cin >> code;
for (int i = 0; i < num; i++) { cout << "Designation "
if (emp[i].code == code) { << emp[i].designation << "\n";
deleteIndex(i);
num--;
break; cout << "Experience "
} << emp[i].exp << "\n";
}
showMenu();
cout << "Age "
}
<< emp[i].age << "\n";
break;
void searchRecord() }
{ }
cout << "Enter the Employee"
<< " ID to Search Record";
showMenu();
}
int code;
cin >> code;

for (int i = 0; i < num; i++) {

 // Call function on the basis of the
// Function to show menu // above option
void showMenu() if (option == 1) {
{ build();
}
else if (option == 2) {
cout << "-------------------------" insert();
<< "GeeksforGeeks Employee" }
<< " Management System" else if (option == 3) {
<< "-------------------------\n\n"; deleteRecord();
}
cout << "Available Options:\n\n"; else if (option == 4) {
cout << "Build Table (1)\n"; searchRecord();
cout << "Insert New Entry (2)\n"; }
cout << "Delete Entry (3)\n"; else if (option == 5) {
cout << "Search a Record (4)\n"; return;
cout << "Exit (5)\n"; }
else {
cout << "Expected Options"
int option; << " are 1/2/3/4/5";
showMenu();
}
// Input Options }
cin >> option;

// Driver Code
int main()
{

showMenu();
return 0;
}
OUTPUT:
CONCLUSION
• an Employee Management System is a vital tool for organizations to efficiently
manage their workforce. It offers a range of features and functionalities that
streamline employee-related processes, improve productivity, and ensure smooth
operations.
• By utilizing an Employee Management System, organizations can effectively handle
employee information, including personal details, job-related data, and attendance
records. The system enables the tracking of employee attendance, managing
leaves and absences, calculating salaries, and handling other HR-related tasks. It
simplifies administrative tasks, reduces manual effort, and provides accurate and
up-to-date information for decision-making.
• Overall, an Employee Management System enhances efficiency, improves
employee engagement, and ensures compliance with organizational policies and
legal requirements. It plays a crucial role in effectively managing human resources,
fostering a positive work environment, and contributing to the overall success of an
organization.