PowerBIPRIAD Lab05A

Power BI
Paginated Reports
in a Day
Lab 05A - December 2022 release
Develop a Table Report

– Part 1
© 2022 Microsoft. All rights reserved.

Overview
The estimated time to complete this lab is 60 minutes.
In this lab, you will develop a report named Sales Performance. It will include a Table based on a Power
BI dataset that presents salespeople statistics grouped by country.
The final report will look like the following:
PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 2

Exercise 1: Develop a table report
In this exercise, you will create a report named Sales Performance. It will include a Table data region
based on a Power BI dataset that presents salespeople statistics grouped by country.
Important: There are many repetitive tasks when developing reports. The labs in this course will
progressively reduce the detailed step-by-step instructions when detailed steps have already been
provided.
Task 1: Create the report

In this task, you will create a report.
1. Open a new instance of Power BI Report Builder.
2. In the Getting Started pane, select Open.
3. In the Open window, navigate to the <CourseFolder>\PowerBIPRIAD\MySolution folder.
Important: If you didn’t successfully complete Lab 02B, you can open the report template found in the
<CourseFolder>\PowerBIPRIAD\Lab02B\Solution folder.
4. Select the Portrait Template report, and then click Open.
5. On the File ribbon tab, select Save As.

6. Save the report as Sales Performance to the <CourseFolder>\PowerBIPRIAD\MySolution
folder.
Task 2: Create the data source

In this task, you will create a dataset based on the Sales Analysis Power BI dataset.
1. In the Report Data pane, right-click the Data Sources folder, and then select
Add Power BI Dataset Connection.
2. In the Select a Dataset From the Power BI Service window, at the left, select the workspace you
created in Lab 01A.
3. At the right side, select the Sales Analysis Power BI dataset.
If you don’t see the Sales Analysis dataset, it could be because you didn’t upload the Power BI
Desktop file in Lab 01A. In this case, return to Lab 01A, and complete the steps to upload the Power BI
Desktop file.
4. Click Select.
5. In the Report Data pane, notice the addition of the data source.
Task 3: Create the dataset

In this task, you will create the main report dataset by using the Analysis Services DAX query designer.
1. In the Report Data pane, right-click the data source, and then and then select Add Dataset.
2. In the Dataset Properties window, in the Name box, replace the text with dsMain.

3. To define the dataset query, click Query Designer.
4. If necessary, maximize the Query Designer window.
5. In the Query Designer window, on the toolbar, notice that the query designer is set to DAX.
6. In the Metadata pane (located at the left), expand the Salesperson table.

7. Expand the Salespeople hierarchy (last item in the list).
8. To add a level to the query, drag the Country level, and drop it into the query pane (the large pane,
located at the right).
9. Drag-drop the Salesperson level also.
10. In the Metadata pane, expand Measures (located at the top), and then expand the Sales measure
group.
11. Drag-drop the Sales measure to the query pane.

12. Expand the Target measure group, and then drag-drop the following two measures to the query
pane:
• Target
• Variance %
13. In the Target measure group, expand the _KPI folder, and then drag-drop the
Sales Performance Status measure to the query pane.
14. In the query pane, verify that there are six columns headers:
• Country
• Salesperson
• Sales
• Target
• Variance %
• Sales Performance Status
15. To apply a filter, in the Metadata pane, expand the Date dimension.
16. Drag-drop the Fiscal Year attribute into the filter pane (located above the query pane).
17. In the Filter pane, click inside the Filter Expression column.

18. Open the dropdown list, expand the All member, and then check the FY2021 member.
19. Click OK.
20. To the right of the filter expression, check the Parameters checkbox (you may need to scroll
horizontally to reveal the checkbox).
21. In the middle of the query pane, click the link to execute the query.
22. Review the query result, noticing the values in the Sales Performance Status column.
The values are 1, 0, or -1. 1 means “on track”, 0 means “slightly off track”, and -1 means “off track”. You
will visualize these values as indicators in Lab 05B.
23. To finalize the query design, click OK (located at the bottom-right).
24. In the Dataset Properties window, in the Query box, review the DAX query statement, noticing the
@DateFiscalYear query parameter.
It’s not important that you understand the query statement.
The Analysis Services designer will create a hidden dataset to provide available values to the report
parameter.

25. In the Dataset Properties window, select the Fields page.
26. Rename the following two fields:
• Variance__: Variance_Pct—one underscore (_) character only
• Sales_Performance_Status: Status
Some characters used in the model object names are invalid in report designs, and therefore they can’t
be used as report object identifiers. Invalid characters are converted to the underscore (_) character.
As a report author you can rename field names to make them more concise and easier to understand.
It’s a good practice to rename fields before they are used in report expressions.
27. In the Dataset Properties window, click OK.

28. In the Report Data pane, verify that the dsMain dataset consists of the following six fields:
Task 4: Configure the report parameter

In this task, you will configure the report parameter created by the query designer, by setting it to single-
value.
1. Open the DateFiscalYear report parameter.
2. Uncheck the following two checkboxes:
• Allow blank value (“”)
• Allow multiple values
3. Click OK.

4. Add the following expression to the report subtitle text box:
For convenience, the expression can be copied from the

<CourseFolder>\PowerBIPRIAD\Lab05A\Assets\Snippets.txt file.
VB.NET
=Trim(Parameters!DateFiscalYear.Label)
This expression trims any leading or trailing white space from the parameter label Trimming is
necessary because the available values for years include proceeding spaces, which achieve
indentation.
Task 5: Develop the table

In this task, you will add a Table to the report body, and layout selected dataset fields as columns.
1. To add a Table, right-click inside the report body, and then select Insert | Table.
2. Notice that the Table template consists of three columns, and two rows: the header and a detail row.
Each cell of the Table is in fact a text box. Yet, they work together as a template. At render time, data
retrieved by the dataset is used to inflate the template into a grid layout.
To clearly communicate lab step instructions, at times a text box location may be expressed by using
Excel-like column and row coordinates within square brackets. The first column is column A. The first
row is row 1. The first text box in the first row is therefore [A1]. Ranges of text boxes may be similarly
expressed by using Excel notation within square brackets. For example, the range of all three text
boxes in the first row is [A1:A3].
3. Position the table at the top-left corner:
• Location, left: 0
• Location, top: 0
4. Notice the icon that signifies the detail row.

The detail row specifies the rows retrieved by the dataset query, in this case a row for each
salesperson.
5. To reveal the Field List, the cursor in the top right corner of the first detail text box [A2].
6. Click the Field List, select <YourDataset> | dsMain | Salesperson.
This step configures the Table to use the dsMain dataset and updates the text box [A1] Value
property with an expression to display the value property of the selected field. It also places the field
name into the text box [A1] in the table header
7. Repeat the last step to add the Sales and Target fields to the next two columns.
The Field List selection no longer requires the selection of a data source or dataset. A data region can
only be bound to a single dataset. The first field selection set the associated dataset.
8. To add a new column, right-click the column guide (located above the Table header text box) for
the Sales column, and then select Insert Column | Right.
The column and row guides are only available when the Table is in focus. If the Table isn’t in focus,
simply select any text box within the Table.
9. In the detail text box of the new column [D2], select the Variance_Pct field.
10. To format the table header, and to select all text boxes in the table header, select the table header
row guide.

11. Format the following text box properties:
• Alignment, vertical align: Middle
• Fill, background color: Silver
• Font, font weight: Bold
12. Select any table header text box, and then set the height to 0.35.
13. Select all detail row text boxes, and then set the vertical alignment to Middle.
14. Select any detail row text box, and then set the height to 0.35.
15. To resize the width of the first column, select any text box in the first column, and then set the width
to 1.7.
It’s also possible to resize row and column sizes by dragging the guide edges. However, this technique
won’t allow a precise size adjustment.
16. To multi-select the Sales and Target column guides, first select the Sales column guide, and then
drag to select the Target column guide.
17. Set the following text box properties:
• Alignment, text align: Right
• Number, format: N0 (0 is zero)—use the Properties pane
The N format code formats numeric values as numbers with a thousand separator; N0 displays zero
decimal places. C can be used for currency formats, and P for percentage, and each also can be
followed by a number indicating the number of decimal places.
Tip: The Text Box Properties window includes a Number page that can be used to apply many
different formatting options.
18. Select the Variance_Pct column guide, and apply the following formats:
• Right align the text
• Set the format to P2
19. In the Variance_Pct column header text box [D1], modify the value to Variance %.

20. Verify that that the Table layout looks like the following:
21. To configure conditional formatting, right-click the Variance_Pct detail row text box [D2], and then
select Text Box Properties.
22. In the Text Box Properties window, select the Font page.
23. Open the Expression window for the Color property.

24. Set the following expression:

VB.NET
=Iif(Fields!Variance_Pct.Value < 0, "Red", "Black")
This expression tests the value of the Variance_Pct field. When it’s less than zero the value “Red” is
returned, otherwise “Black” is returned.
25. Click OK.
26. In the Text Box Properties window, click OK.
27. Preview the report, and then review the report and notice that negative Variance % values are red.
Conveying status with color may not work for some people with vision impairment. In Lab 05B you
will enhance the table with indicators that can convey status using both shape and color.

Task 6: Add table totals
In this task, you will add a table footer to display total values. You will also configure expressions to
retrieve aggregate values from the data source.
1. Switch to the report designer.
2. Multi-select the [Sales], [Target], and [Variance_Pct] text boxes [B2:D2].
3. Right-click the selection, and then select Add Total.
4. Notice that a table footer row has been added, and that the last three text boxes [B3:D3] each
include an expression to sum the field values.
Numeric fields added to non-detail row text boxes usually should be aggregated to summarize the
values contained in numerous detail rows.
5. In the first text box of the footer row [A3], enter the value Total.
6. Select the footer row guide, and then apply the same alignment, background color, font weight, and
height used in the table header:
• Fill, background color: Silver
• Height: 0.35—sometimes setting the height for multiple text boxes is not possible, in which case
select a single text box, and then set its height
7. Verify that that the Table layout looks like the following:
8. Preview the report.
9. In the table footer, notice that the Variance % total of 411.51% represents the sum of the individual
salespeople’s variances values.
This summary variance percent value is incorrect. Summing ratios to produce a total ratio does not
produce a meaningful result.

11. Modify the expression for the Variance_% footer text box [D3] to the following expression:

VB.NET
=Sum(Fields!Sales.Value - Fields!Target.Value) / Sum(Fields!Target.Value)
12. Preview the report, and then review the table total values that are now correct.
The correct aggregation is now achieved by a report expression.
Task 7: Add a row group

In this task, you will add a nested group to group salespeople by their respective country.
2. In the Group pane (located beneath the report canvas), inside the Row Groups, right-click the
(Details) group, and the select Add Group | Parent Group.

3. In the Tablix Group window, set the following group properties:
• Group by: [Country]
• Add group header: Check
4. Click OK.
5. In the Table, notice the addition of a new column.
The new column isn’t required in this table design.
6. To remove the new column, right-click the column guide for the new column, and then select
Delete Columns.

7. Notice the new row which represents the Country group header [A2:D2].
8. Use the Field List to add the Country field to the first group header text box [A2].
9. Multi-select the three table footer numeric text boxes [B4:D4], then right-click the selection, and
then select Copy.
10. Inside the Country group header row, right-click the Sales text box [B2], and then select Paste.
The aggregate expressions used in the table footer work when aggregating at the country level.
11. Select the Country group header row guide, and then set the following properties:
• Fill, background color: LightGrey
• Height: 0.35
12. To indent the detail rows, select the Salesperson text box [A3], and then set the
Alignment | Padding | Left property to 12pt.
13. To sort the salespeople by descending sales value within their country, in the Grouping pane
(located beneath the report canvas), right-click the (Details) group, and then select
Group Properties.

14. In the Group Properties window, select the Sorting page.
15. Click Add.
16. Set the following sort option:
• Sort by: [Sales]
• Order: Z to A
17. Click OK.
18. Preview the report, and then notice that the United States salespeople are ordered by descending
sales.
Task 8: Add non-default aggregation logic

In this task, you will add two additional columns to compute Country % (ratio of a salesperson’s sales
over their country’s sales), and Overall % (ratio of a salesperson or country’s sales over total sales).
2. Insert a column to the right of the Sales column.
3. Select the column guide of the new column, and then on the toolbar, set the font size to 8pt.
4. Set the width of the new column to 0.7–you may need to select a single text box, and then set the
width.
5. Format the column by using the format code P2.
6. In the table header text box of the new column [C1], enter Country %.

7. In the detail text box of the new column [C3], enter the following expression:

VB.NET
=Fields!Sales.Value / Sum(Fields!Sales.Value, "Country")
This expression divides sales by the sum of the sales at the Country group level.
8. Preview the report, and then notice that the new calculation produces the ratio of a salesperson’s
sales over their country’s sales.
10. Repeat the steps in this task to:
• Add a new column to the right of the Country % column
• Name the column header Overall %
• Set the new column width to 0.7
• Format the new column as P2
11. In the detail text box [D3], enter the following expression:

VB.NET
=Fields!Sales.Value / Sum(Fields!Sales.Value, "dsMain")
This expression divides sales by the sum of the sales at the dataset level.
12. In the Country group header text box of the new column [D2], enter the following expression.
VB.NET
=Sum(Fields!Sales.Value) / Sum(Fields!Sales.Value, "dsMain")

13. Verify that the Table design looks like the following:
This expression divides the sum of sales at Country group level by the sum of the sales at the dataset
level. There’s no need to specify a scope in the first sum function as the expression is evaluated at the
Country group level.
14. Remove any excess body height (trailing white space beneath the table).
15. Ensure that the body width is 7.5.
16. Preview the report, and then notice that the new calculation produces the ratio of a salesperson or
country’s sales over total sales.
17. On the Run ribbon tab, from inside the Print group, click Print Layout.
18. Navigate to the second page, and then notice that the table header did not repeat on the second
page.
You will configure a repeating table header in the next task.

Task 9: Configure a repeating header row
In this task, you will configure the Table to repeat the header row.
2. Located at the far right of the Grouping pane, click the down arrow, and then select
Advanced Mode.
3. In Row Groups section, select the first static group.
4. In the Properties pane, set the following properties:
• Other, KeepWithGroup: After
• Other, RepeatOnNewPage: True
5. To turn off advanced mode, at the far right of the Grouping pane, click the down arrow, and then
select Advanced Mode again.
6. Preview the report again, and then navigate to page 2.
7. Verify that the table header repeats on the second page.

8. Leave the report open.
In the next lab, you will continue the development of the Sales Performance report by adding data
visualizations.

Summary
In this lab, you developed a report named Sales Performance. It included a Table based on a Power BI
dataset that presents salespeople statistics grouped by country.

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Power BI

Develop a Table Report

© 2022 Microsoft. All rights reserved.

The final report will look like the following:

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 2

Task 1: Create the report

1. Open a new instance of Power BI Report Builder.

2. In the Getting Started pane, select Open.

3. In the Open window, navigate to the <CourseFolder>\PowerBIPRIAD\MySolution folder.

4. Select the Portrait Template report, and then click Open.

5. On the File ribbon tab, select Save As.

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 3

Task 2: Create the data source

3. At the right side, select the Sales Analysis Power BI dataset.

Task 3: Create the dataset

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 4

4. If necessary, maximize the Query Designer window.

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 5

9. Drag-drop the Salesperson level also.

11. Drag-drop the Sales measure to the query pane.

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 6

• Sales Performance Status

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 7

19. Click OK.

23. To finalize the query design, click OK (located at the bottom-right).

It’s not important that you understand the query statement.

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 8

26. Rename the following two fields:

• Variance__: Variance_Pct—one underscore (_) character only

27. In the Dataset Properties window, click OK.

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 9

Task 4: Configure the report parameter

1. Open the DateFiscalYear report parameter.

2. Uncheck the following two checkboxes:

• Allow blank value (“”)

• Allow multiple values

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 10

For convenience, the expression can be copied from the

Task 5: Develop the table

3. Position the table at the top-left corner:

4. Notice the icon that signifies the detail row.

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 11

6. Click the Field List, select <YourDataset> | dsMain | Salesperson.

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 12

• Alignment, vertical align: Middle

• Fill, background color: Silver

• Font, font weight: Bold

17. Set the following text box properties:

• Alignment, text align: Right

• Number, format: N0 (0 is zero)—use the Properties pane

• Right align the text

• Set the format to P2

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 13

23. Open the Expression window for the Color property.

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 14

For convenience, the expression can be copied from the

25. Click OK.

26. In the Text Box Properties window, click OK.

PowerBIPRIAD: Lab 05A © 2021 Microsoft. All rights reserved. 15