Send and Fax Guide

Sending and Facsimile Guide
Please read this guide before operating this product.

After you finish reading this guide, store it in a safe place for future reference. ENG
imageRUNNER
2545i/2545
2535i/2535
2530/2525i
2525/2520i
2520
Sending and Facsimile
Guide
Manuals for the Machine
The manuals for this machine are organized as shown below. Please refer to them for detailed
information. Some manuals may not be needed for certain system configurations and products
purchased.
Guides with this symbol are PDF manuals included on the
Guides with this symbol are printed manuals. CD-ROM accompanying CD-ROM.
• Quick Reference for Basic Operations

Easy Operation Guide
• Legal Notices
• Setup Instructions User’s Guide
• Basic Operations
• Troubleshooting Reference Guide CD-ROM
• Copying Instructions
Copying Guide CD-ROM
• Sending and Fax Instructions

Sending and Facsimile Guide CD-ROM
(This Document)
• Remote User Interface Instructions
Remote UI Guide CD-ROM
• Network Connectivity
• Security Management System Settings Guide CD-ROM
• Color Network ScanGear Instructions

Network ScanGear Guide CD-ROM
• USB Memory Media Printing Instructions

• PS/PCL/UFRII LT Printer Instructions Printer Guide CD-ROM
• Windows Printer Driver Instructions

Windows Printer Driver Guide CD-ROM
• Windows Fax Driver Instructions

Windows Fax Driver Guide CD-ROM
• Macintosh Printer Driver Instructions

Mac Printer Driver Guide CD-ROM
To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.
How This Manual Is Organized
Chapter 1 Introduction to Send and Fax Functions
Chapter 2 Sending Documents
Chapter 3 Specifying the Scan Settings
Chapter 4 Specifying Destinations Easily and Quickly
Chapter 5 Receiving Documents
Chapter 6 Checking/Changing the Status of Documents in Memory
Chapter 7 Customizing the Machine’s Settings
Chapter 8 Printing Communication Reports and Lists
Chapter 9 Troubleshooting
Chapter 10 Appendix
Includes the specifications, glossary, and index.
Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Illustrations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Super G3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Chapter 1 Introduction to Send and Fax Functions
Overview of Send and Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Keys and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Before Using Send and Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7
Selecting the Type of Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8
Registering Your Machine’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10
Registering the Unit Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
Chapter 2 Sending Documents
Basic Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Sending an E-Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Sending an I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7
Sending a Document to a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11
Sending a Document to a USB Memory Media Device . . . . . . . . . . . . . . . . .2-20
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24
Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24
Direct Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-28
Manual Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-31
Advanced Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-34
Authenticating Users Before Sending Documents (Authorized Send) . . . . . .2-34
Logging in to Authorized Send. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-35
Sending Documents to Your E-Mail Address Using Authorized Send . . .2-38
Sending Documents to Your Folder Using Authorized Send . . . . . . . . . .2-39
Switching Temporarily to Tone Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-41
Specifying the Time to Start Sending (Delayed Send) . . . . . . . . . . . . . . . . . .2-43
iv
Sending Documents to More Than One Destination
(Sequential Broadcast) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47
Calling from an Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50
Dialing an Overseas Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-53
Canceling Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57
Chapter 3 Specifying the Scan Settings
Specifying the Color Mode and Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Specifying the Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Adjusting the Density and Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Scanning Two-Sided Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Scanning Different Size Originals Together (Different Size Originals). . . . . 3-15
Adjusting the Density of Background Color . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
Specifying the File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21
Stamping Originals Which Have Already Been Scanned . . . . . . . . . . . . . . . 3-24
Chapter 4 Specifying Destinations Easily and Quickly
Overview of Methods for Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . 4-2

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Registering the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
E-Mail Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
I-Fax Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
File Server Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15
Group Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24
Editing/Deleting the Registered Information in the Address Book . . . . . . . . . 4-27
One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
Registering the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
Using the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35
Editing/Deleting the Registered Information in the One-Touch Buttons . . . . 4-37
Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40
Registering the Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40
Using the Favorites Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45
Editing/Deleting the Registered Information in the Favorites Buttons . . . . . . 4-46
Job Recall. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-51
LDAP Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-54
Specifying Addresses via an LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . 4-54
Registering Addresses Obtained via an LDAP Server. . . . . . . . . . . . . . . . . . 4-61
Registering in the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-61
Registering in the One-Touch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-64
v
Chapter 5 Receiving Documents
Basic Receiving Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Receiving Documents Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Receiving I-Fax Documents Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4
Advanced Receiving Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6
Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6
Receiving Documents in Memory without Printing Out (Memory Lock) . . . . . .5-7
Available Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8
Canceling Receiving Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9
Chapter 6 Checking/Changing the Status of Documents in Memory
Checking/Deleting Documents Being Sent or Waiting To Be Sent . . . . . . . . .6-2

E-Mail/I-Fax/File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4
Checking/Deleting Fax Documents Being Received or
Waiting To Be Printed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-7
Checking/Printing Communication Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9
E-Mail/I-Fax/File Server/USB Memory Media Device . . . . . . . . . . . . . . . . . . .6-9
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-11
Checking/Changing the Status of Documents Received in Memory . . . . . .6-14
I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-14
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-17
Checking/Changing the Status of Documents with Forwarding Errors . . . .6-20
I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-20
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23
Chapter 7 Customizing the Machine’s Settings
Transmission Related Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Specifying the Data Compression Ratio for Sending Color Documents . . . . .7-2
Resending Data Automatically When an Error Occurs (Retry Times) . . . . . . .7-4
Registering Frequently Used Scan Settings as Default
(Standard Send Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5
Registering the Standard Send Settings . . . . . . . . . . . . . . . . . . . . . . . . . .7-6
Restoring the Standard Send Settings to Their Default . . . . . . . . . . . . . . .7-8
Printing Sender Information on a Sent Document (TX Terminal ID) . . . . . . . .7-9
Specifying the Gamma Value for Sending Color Documents . . . . . . . . . . . .7-13
Adjusting the Contrast (Sharpness) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15
Adjusting the Image Quality of PDF (Compact) . . . . . . . . . . . . . . . . . . . . . . .7-17
Specifying the Settings for Sending PDF (OCR) . . . . . . . . . . . . . . . . . . . . . .7-18
Color TX Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19
Specifying What to Display on the Screen for a Send Operation. . . . . . . . . .7-21
Restoring the TX Settings to Their Default. . . . . . . . . . . . . . . . . . . . . . . . . . .7-22
Sending with Error Correction Mode (ECM Transmission) . . . . . . . . . . . . . .7-23
Adjusting the Pause Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25
vi
Redialing Automatically When the Line Is Busy (Auto Redial). . . . . . . . . . . . 7-26
Checking the Dial Tone Before Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-30
TX Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-31
Reception Related Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-32
Printing Received Documents on Both Sides of Paper . . . . . . . . . . . . . . . . . 7-32
Specifying the Methods for Printing Received Documents
(Paper Drawer Selection). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-34
Reducing a Received Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-36
Printing Footer Information on a Received Document . . . . . . . . . . . . . . . . . . 7-38
Specifying the Gamma Value for Receiving Color Documents . . . . . . . . . . . 7-40
Receiving with Error Correction Mode (ECM Reception). . . . . . . . . . . . . . . . 7-41
Rejecting Incoming Faxes from the Unidentified Senders . . . . . . . . . . . . . . . 7-43
Chapter 8 Printing Communication Reports and Lists
Overview of Reports and Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Printing Communication Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12
RX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13
Fax Activity Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14
Printing Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17
Chapter 9 Troubleshooting
Identifying and Isolating Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Sending Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Receiving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
Self-diagnostic Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6
Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12
Chapter 10 Appendix
Additional Functions Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Send Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Fax Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-17
vii
Preface
Thank you for purchasing the Canon imageRUNNER 2545i/2545/2535i/2535/2530/2525i/
2525/2520i/2520. Please read this manual thoroughly before operating the machine to
familiarize yourself with its capabilities, and to make the most of its many functions. After
reading this manual, store it in a safe place for future reference.
How to Use This Manual
Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and instructions that should be observed for safety.
IMPORTANT Indicates operational requirements and restrictions. Be sure to read

these items carefully to operate the machine correctly, and avoid
damage to the machine or property.
NOTE Indicates a clarification of an operation, or contains additional

explanations for a procedure. Reading these notes is highly
recommended.
Keys Used in This Manual

The following table provides a few examples of how keys to be pressed are
expressed in this manual:
Keys Example
Control Panel Key icon + (Key Name) (Additional Functions)
[Key Name] [OK], [Cancel], etc.
Touch Panel Display
[Key Icon] [ ], [ ], etc.
viii
Illustrations Used in This Manual
The machine illustrations used in this manual are those of the imageRUNNER
2545i with the following optional equipment attached: the Inner Finisher-B1, Inner
Finisher Additional Tray-B1, and CST. Feeding Unit-AE1.
Displays Used in This Manual

Screen shots used in this manual may differ from actual displays depending on the
machine configuration.
The keys to be pressed are marked with a , as shown below.
When multiple keys can be pressed, all of them will be marked. Select the keys best
suited to your needs.
ix
Abbreviations Used in This Manual
In this manual, product names are abbreviated as follows:
Microsoft Windows 2000 operating system: Windows 2000

Microsoft Windows 2000 Professional operating Windows 2000
system: Professional
Microsoft Windows XP Professional Edition operating Windows XP Professional
system:
Microsoft Windows XP operating system: Windows XP
Microsoft Windows Vista operating system: Windows Vista
Microsoft Windows 7 operating system: Windows 7
Microsoft Windows 2000 Server operating system: Windows 2000 Server
Microsoft Windows Server 2003 operating system: Windows Server 2003
Microsoft Windows Server 2008 operating system: Windows Server 2008
Microsoft Windows Server 2008 R2 operating system: Windows Server 2008 R2
Microsoft Windows operating system: Windows
Trademarks
Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated.
Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and
other countries.
Linux is a registered trademark of Linus Torvalds.
Microsoft, Windows, Windows Vista, and Windows Server are either registered
trademarks or trademarks of Microsoft Corporation in the United States and/or
other countries.
Red Hat is a trademark of Red Hat, Inc. in the United States and other countries.
Solaris and Sun are trademarks of Sun Microsystems in the United States and
other countries.
Other product and company names herein may be the trademarks of their
respective owners.
x
Legal Notices
Copyright
Copyright 2013 by Canon Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of
Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OR USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE
LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF
THIS MATERIAL.
Super G3
Super G3 is a phrase used to describe the new generation of
fax machines that use ITU-T V.34 standard 33.6 Kbps*
modems. Super G3 High Speed Fax machines allow
transmission times of approximately 3 seconds* per page
which results in reduced telephone line charges.
* Approximately 3 seconds per page fax transmission time
based on CCITT/ITU-T No.1 Chart, (JBIG, Standard Mode) at
33.6 Kbps modem speed. The PSTN (Public Switched
Telephone Network) currently supports 28.8 Kbps modem
speeds or slower, depending on telephone line conditions.
xi
xii
Introduction to Send and Fax
Functions 1
CHAPTER
This chapter describes information you should know before using Send and Fax functions and
provides an overview of their main features.
Overview of Send and Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Keys and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Before Using Send and Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Selecting the Type of Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8
Registering Your Machine’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10
Registering the Unit Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
1-1
Overview of Send and Fax Functions
This machine enables you to scan documents and send them via e-mail, I-fax, and
1 fax, or to a file server or USB memory media device. You can also send documents
to multiple destinations simultaneously using various sending methods, such as
Introduction to Send and Fax Functions
e-mail and I-fax.
Original
I-Fax
E-Mail
Scan
USB Memory
Media Device
File Server
Fax
Group
E-Mail
I-Fax
■ E-mail
Sends scanned documents to an e-mail application. Scanned documents are
converted to file formats such as TIFF and are transmitted as an e-mail
attachment to the recipient’s e-mail application.
■ I-fax
Sends fax documents over the network. Scanned documents are converted to
TIFF format and are transmitted as an e-mail attachment to the recipient’s I-fax
compatible machine. Regardless of the distance and area, I-fax helps you to
reduce transmission costs by making transactions via the Internet.
1-2 Overview of Send and Fax Functions

NOTE
You can send/receive e-mails and I-faxes securely using SSL-encrypted
communications. (See Chapter 3, “Setting up the Machine for Your Network
Environment,” in the System Settings Guide.)
■ File server
Sends scanned documents to a file server. Scanned documents are converted to
file formats such as TIFF and are transmitted to the specified file server. 1

■ USB memory media device
Stores scanned documents in a USB memory media device. Scanned
documents are converted to file formats such as TIFF and are transmitted
directly to the USB memory media device connected to the machine.
■ Fax
Sends scanned documents as faxes.
IMPORTANT
• To send documents via e-mail and I-fax, or to a file server or USB memory media
device with the imageRUNNER 2545/2535/2530/2525/2520, the Send function must
be activated with the optional Color Send Kit-Y1.
• Sending documents via fax is available only when the optional Super G3 Fax
Board-AG1 is attached to the machine.
Keys and Functions

Whenever using Send and Fax functions, you need to press (SEND) first to
switch the screen shown below, called the top screen (Send). The top screen
(Send) that is displayed varies depending on the options installed and the settings
specified, as shown below.
■ If the Send function is activated and the Super G3 Fax Board-AG1 is

attached to the machine
Overview of Send and Fax Functions 1-3

■ If only the Send function is activated
1
■ If only the Super G3 Fax Board-AG1 is attached to the machine
■ If Authorized Send is activated

[Send Mail To Self] and [Send File To Self] appear when you press [New
Address]. You can press [Send Mail To Self] and [Send File To Self] to specify
your e-mail address and your computer folder as the destination. (See “Sending
Documents to Your E-Mail Address Using Authorized Send,” on p. 2-38 and
“Sending Documents to Your Folder Using Authorized Send,” on p. 2-39.) The
screen below shows the top screen (Send) with the Send function activated and
the Super G3 Fax Board-AG1 attached to the machine.

The names and functions of the keys on the top screen (Send) are described
below.
Displays the current scan settings.
Displays a list of destinations. 1

➞ See Chapter 3, “Specifying the Scan Settings.”
Press to configure the scan settings for the document you are sending. You can set the document type (color or
black & white, document size, two-sided original, and different size originals), resolution, density, and image quality.
➞ See “Specifying the File Format,” on p. 3-21.
Press to select the file format of the document you are going to send (<B&W>: TIFF, PDF, and PDF (OCR)*;
<Color>: JPEG, PDF, PDF (Compact), PDF (OCR)*, and PDF (Compact+OCR)*). This gives you the freedom to
send documents in a manner that is suited to the purpose of the document, as well as the recipient’s document
handling environment.
*Available only when the optional OCR function is activated.
➞ See “Basic Sending Methods,” on p. 2-2.
Press to set the send settings. You can specify various settings, such as setting the time to send a document and
entering a subject for an e-mail or an I-fax.
Press to check or change the destination information selected from the destination list.
Press to delete the destination displayed in the destination list.
➞ See “Job Recall,” on p. 4-51.
Press to recall previously set send jobs, including the destinations, scan settings, and send settings.
Overview of Send and Fax Functions 1-5

➞ See “Using the Address Book,” on p. 4-24.
Press to select a destination from the Address Book, or to search for a destination registered in the Address Book.
➞ See “Specifying Addresses via an LDAP Server,” on p. 4-54.

1
Press to search for addresses stored on LDAP (Lightweight Directory Access Protocol) servers on the network and
use them as recipients for send jobs.
➞ See “Using the Favorites Buttons,” on p. 4-45.
Press to recall the destinations and settings stored in a favorites button.
➞ See “Using the One-Touch Buttons,” on p. 4-35.
Press to recall the destinations stored in a one-touch button.
Press to specify a destination not stored in the Address Book. If Authorized Send is activated, you can easily specify
your e-mail address and your computer folder as destination. (See “Sending Documents to Your E-Mail Address
Using Authorized Send,” on p. 2-38 and “Sending Documents to Your Folder Using Authorized Send,” on p. 2-39.)
➞ See Chapter 6, “Checking/Changing the Status of Documents

in Memory.”
Press to check the status or details of a send or receive job, or to cancel a job.

Before Using Send and Fax Functions
The actions you need to take before using the machine depend on the functions
you are using. Before using Send and Fax functions, check the list included in 1
Chapter 2, “Before You Start Using the Machine,” in the User’s Guide and take the

required steps.
This section focuses on the setting registrations and procedures that must be done
before sending and receiving faxes.
■ Setting the Telephone Line Type

To set the type of telephone line connected to the machine, check whether it is a
rotary dial (rotary pulse) or a touch-tone type, and then make the correct setting.
(See “Selecting the Type of Telephone Line,” on p. 1-8.)
■ Registering the Sending Record

The sending record is printed at the top of every document you send to the
recipient.
The registered information is printed, as shown below. Depending on the model
of the machine at the receiving side, this information may appear on the display
while communication is taking place.
I-Fax Address
or Sender’s Destination
Date Time Fax Number Name (TTI) Name Page Number
31/12 2009 10:50 FAX 0123XXXXXX CANON Atlanta office 0001/0001 Sender Information
• Date and Time

- The date and time of the transmission are recorded. (See Chapter 3, “Configuring the
Machine’s Basic Settings,” in the Reference Guide.)
• I-Fax Address or Fax Number
- Your machine’s I-fax address or fax number is recorded. (See Chapter 4, “Setting the
Send Function,” in the System Settings Guide, and “Registering Your Machine’s Fax
Number,” on p. 1-10.)
• Sender’s Name (TTI (Transmit Terminal Identification))
- When you send fax documents, the name registered as the unit name is recorded.
(See “Registering the Unit Name,” on p. 1-11.)
Before Using Send and Fax Functions 1-7

• Destination Name
- If you use the Address Book to specify the destination when you send I-fax documents,
the register name is recorded. (See “Registering the Address Book,” on p. 4-3.)
• Page Number
- The current page number out of the total number of pages of the original is recorded.
IMPORTANT
• If you attempt to use the machine without registering the necessary information
1 correctly, the machine may not function properly.
• If you decide to switch the display language, set Language Switch in Common
Settings to ‘On’ before entering characters.

If Language Switch is set to ‘Off’, and then you set it to ‘On’ after entering characters,
the characters may not be displayed correctly. In this case, re-enter the characters
after setting Language Switch to ‘On’, or enter characters with Language Switch set to
‘Off’.
NOTE
• You can set the machine so that the sending record is not printed. (See “Printing
Sender Information on a Sent Document (TX Terminal ID),” on p. 7-9.)
• If the machine is set so that the sending record is printed at the top of the recording
paper, and not all of the items are registered, only the required registered items and
the total number of original pages are printed. However, when using the Direct
Sending mode, the total number of original pages is not printed.
Selecting the Type of Telephone Line

Set the type of telephone line that is connected to the machine.
If you are not sure what type of telephone line you have, check with your local
telephone company. To operate the Fax function, you must know whether the
machine is connected to a touch-tone or rotary pulse telephone line. The machine
can be set to operate with either type of telephone line.
If this setting is incorrect, you will not be able to communicate with other machines.
NOTE
• The default setting is ‘Tone’.
• This feature is not available in Australia and New Zealand.
1 Press (Additional Functions).

The Additional Functions menu appears.
1-8 Before Using Send and Fax Functions

2 Press [Communications
Settings].

3 Press [User Settings] under <Fax
Settings>.
4 Press [Tel Line Type].

5 Select the type of telephone line
➞ press [OK].
If you do not know the telephone line type,
call your telephone service provider for
details.
1
6 Press (Reset) to return to the top screen.
Registering Your Machine’s Fax Number

You must store your machine’s fax number. This number is printed on the top of
every document you send to the recipient.
Your machine’s telephone number may also be displayed on the touch panel
display of the recipient’s machine, depending on their type of machine.
1 Press (Additional Functions) ➞ [Communications Settings] ➞

[User Settings] under <Fax Settings>.
For help, see steps 1 to 3 in “Selecting the Type of Telephone Line,” on p. 1-8.
2 Press [Unit Telephone #].

3 Enter the unit’s telephone
number (up to 20 digits) using
- (numeric keys) ➞ press
[OK].

In this step the following keys are also available as necessary.
[Space]: Press to insert a space between numbers.
[+]: Press to insert a “+” sign between the country code and fax
number.
[Backspace]: Press to delete the number immediately to the left of the cursor.
NOTE
If you make a mistake when entering the number, press (Clear) ➞ enter the correct
number.
Registering the Unit Name

Your name or company name must be registered as the unit name.
When you send a document via e-mail, I-fax, or fax, the unit name that you
registered is displayed or printed as the sender information at the recipient’s
machine.
• When you send a document via e-mail, the registered unit name is displayed in
the From field on the recipient’s e-mail application. If the unit name is not
registered, the e-mail address of the machine is displayed in the From field.
• When you send a document via I-fax, the registered unit name and the e-mail
address of the machine are printed in the From field of the recording paper of the
recipient’s I-fax machine. If the unit name is not registered, only the e-mail
address of the machine is printed in the From field.
• When you send a document via fax, the registered unit name is printed at the top
of the recording paper of the recipient’s machine.
NOTE
• You can register only one unit name.

• If User ID Management is set to ‘On’ and Authorized Send is not activated when you
send e-mails or I-faxes, the user name and the e-mail address of the login user are
used as the sender information, instead of the unit name.
- When you send e-mails, the user name of the login user is displayed in the From field
on the recipient’s e-mail application. If the user name is not registered, the e-mail
address of the login user is displayed in the From field.
- When you send I-faxes, the Sender field is printed at the recipient’s I-fax machine, as
well as the From field. In the Sender field, the user name and the e-mail address of
1 the login user are printed. If the user name is not registered, only the e-mail address
is printed in the Sender field.
• If Authorized Send is activated with [Specify LDAP authentication user address as the
sender name] selected when you send e-mails or I-faxes, the e-mail address of the
user logging in to Authorized Send is used as the sender information, instead of the
unit name. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.)
- When you send e-mails, the e-mail address of the login user is displayed in the From
field on the recipient’s e-mail application.
- When you send I-faxes, the Sender field is printed at the recipient’s I-fax machine, as
well as the From field. In the Sender field, the e-mail address of the login user is
printed.
• For instructions on how to register the e-mail address of the machine, see Chapter 3,
“Setting up the Machine for Your Network Environment,” in the System Settings Guide.
• For instructions on how to register the user name and the e-mail address of a login
user, see Chapter 3, “Specifying Department ID and User Management,” in the
Remote UI Guide.
1 Press (Additional Functions) ➞ [Communications Settings].

For help, see steps 1 and 2 in “Selecting the Type of Telephone Line,” on p. 1-8.
2 Press [TX Settings] under

<Common Settings>.

3 Press [Unit Name].

4 Enter the unit name (up to 24
characters) using the on-screen
keyboard ➞ press [OK].
IMPORTANT
If the Language Switch setting is set to
‘On’, some characters are restricted
and cannot be entered. To enter all
characters, set the Language Switch
setting to ‘Off’. (See Chapter 3,
“Configuring the Machine’s Basic
Settings,” in the Reference Guide.)
NOTE
• For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the
Reference Guide.
• To delete all of the entered characters, press (Clear).

1

Sending Documents 2
CHAPTER
This chapter describes the procedure for sending documents, as well as some additional
transmission features.
Basic Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Sending an E-Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Sending an I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7
Sending a Document to a File Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11
Sending a Document to a USB Memory Media Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24
Advanced Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34
Authenticating Users Before Sending Documents (Authorized Send) . . . . . . . . . . . . . . . . . . .2-34
Switching Temporarily to Tone Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-41
Specifying the Time to Start Sending (Delayed Send). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-43
Sending Documents to More Than One Destination (Sequential Broadcast) . . . . . . . . . . . . . .2-47
Calling from an Extension. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-50
Dialing an Overseas Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-53
Canceling Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57
2-1
Basic Sending Methods
This section describes the basic procedures for sending documents via e-mail,
I-fax, and fax, or to a file server or USB memory media device.
IMPORTANT
2 If the Language Switch setting is set to ‘On’, some characters are restricted and
cannot be entered. To enter all characters, set the Language Switch setting to ‘Off’.
Sending Documents
(See Chapter 3, “Configuring the Machine’s Basic Settings,” in the Reference Guide.)
Sending an E-Mail Message

This machine enables you to send scanned documents to an e-mail application.
Scanned documents are converted to file formats such as TIFF and are transmitted
as an e-mail attachment to the recipient’s e-mail application.
Follow the procedure below to send e-mails.
1 Press (SEND) ➞ place your originals.
NOTE
• For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in
the Reference Guide.
• If <Enter your User Name and password and specify the login destination.> appears,
follow the instructions in “Logging in to Authorized Send,” on p. 2-35.
• If any of the messages below appears, follow the instructions in Chapter 2, “Basic
Operations,” in the Reference Guide:
- <Enter the Department ID and Password using the numeric keys.>
- <You must insert a control card.>
- <Enter the User ID and Password.>
2-2 Basic Sending Methods

2 Press [New Address] ➞ [E-mail].
NOTE
If E-mail Send is set to ‘Do not allow’
or ‘Only allow sending to own
address’, [E-mail] is not displayed.
(See Chapter 4, “Customizing
Settings,” in the Remote UI Guide.)
2
3
Sending Documents
Enter the e-mail address (up to
120 characters) using the
on-screen keyboard.
NOTE
For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the
Reference Guide.
4 Press [OK].
The specified destination appears on the
top screen.
Basic Sending Methods 2-3

● If you want to check or change the specified destination:
❑ Press [Details].
2
Sending Documents
❑ Check or change the destination’s

information ➞ press [OK].
The display returns to the top screen.
● If you want to delete the specified destination:

❑ Press [Erase].
The specified destination is deleted from
the destination list.

5 Press [Scan Settings] to specify
the scan settings you require.
For more information, see Chapter 3,
“Specifying the Scan Settings.”
2
6
Sending Documents
Press [Send Settings].
7 Specify the send settings you

require ➞ press [Done].
Press [ ] or [ ] to scroll to the desired
setting if it is not displayed.
The settings listed below can be specified to suit your needs. Documents can be sent
to the specified destination regardless of whether any of these settings specified.
[Document Name]: Sets the name of the document that you want to send. You can
enter up to 24 characters for the document name.
[Subject]: Sets the subject of the e-mail message. You can enter up to 40
characters for the subject.
If you do not enter a subject, the default subject set in <Default
Subject> is used. (See Chapter 4, “Setting the Send Function,” in
the System Settings Guide.)

[Message]: Sets the message body text. You can enter up to 140 characters
for the message. A hard return is counted as one character.
[Reply-to]: Sets the reply-to address. When you press [Reply-to], e-mail
addresses stored in the Address Book appear. Select one
address from the Address Book as the reply-to address. For
instructions on how to use the Address Book, see “Using the
Address Book,” on p. 4-24.
E-mail addresses must be stored in the Address Book
beforehand. (See “Registering the Address Book,” on p. 4-3.)
[E-mail Priority]: Sets the priority for your e-mail message. Press the E-mail Priority
2 drop-down list ➞ select the desired priority setting.
Sending Documents
NOTE
• [Delayed Send] and [Stamp] also can be specified as necessary. For more
information, see “Specifying the Time to Start Sending (Delayed Send),” on p. 2-43,
and “Stamping Originals Which Have Already Been Scanned,” on p. 3-24.
• When you are sending documents, each page is sent as a separate image attached to
an e-mail message, and the extension of the document matches the file format that
you select for sending. The file name prefix of the image attached to the e-mail
message is generated based on the date and time (year, month, day, hour, minute,
second) and four digits that signify the page number of the image.
Example: date and time_0001.tif
If you specify the Document Name setting in this step or set <Add user name to Send
Document Name> in User ID Management to ‘On’, the file name prefix is assigned as
follows:
- If you specify the Document Name setting:
The document name specified in Document Name comes first as the file name
prefix.
Example: document name_date and time_0001.tif
- If you set <Add user name to Send Document Name> in User ID Management to
‘On’:
The user ID entered when you log in to the machine comes first as the file name
prefix.
Example: user ID_date and time_0001.tif
- If you specify the Document Name setting and set <Add user name to Send
Document Name> in User ID Management to ‘On’:
The document name specified in Document Name and the user ID entered when you
log in to the machine comes first as the file name prefix.
Example: document name_user ID_date and time_0001.tif
• For instructions on how to set <Add user name to Send Document Name> in User ID
Management to ‘On’, see Chapter 6, “Protecting the Machine from Unauthorized
Access,” in the System Settings Guide.

8 Press (Start) to start scanning your originals.
To cancel scanning, press [Cancel] or (Stop).
If the original is placed on the platen glass, follow the instructions that appear on the
touch panel display ➞ press (Start) once for each original. When scanning is
complete, press [Done].
The scanned data is sent to the specified destination when scanning is complete.
IMPORTANT
• The machine automatically detects the size of the original when scanning it. For the
size of the original the machine can detect, see Chapter 2, “Basic Operations,” in the
2
Reference Guide.
Sending Documents
• If the machine cannot detect the size of the original correctly, the Original Size screen
appears when you press (Start). Specify the size of the original manually ➞ press
[OK].
• If the settings under <Authentication Method> in <SMTP Authentication Settings> are
configured to display an authentication screen, the Enter Network Password screen
appears when you press (Start). (See Chapter 4, “Customizing Settings,” in the
Remote UI Guide.) Specify the user name and password ➞ press [OK].
Sending an I-Fax
Internet fax (I-fax) enables you to send fax documents over the network. Scanned
documents are converted to TIFF format and are transmitted as an e-mail
attachment to the recipient’s I-fax compatible machine. Regardless of the distance
and area, I-fax helps you to reduce transmission costs by making transactions via
the Internet.
Follow the procedure below to send I-faxes.
NOTE
If you are sending a document to an I-fax address, the following conditions are always
selected:
- Paper Size: A4
This is because the sender does not know whether the recipient’s machine can
receive sizes other than A4. Originals larger than A4 are reduced to A4 size.
- File Format: TIFF
- Color Mode: B&W
- Resolution: 200 × 100 dpi or 200 × 200 dpi

NOTE
2 Operations,” in the Reference Guide:
Sending Documents

2 Press [New Address] ➞ [I-Fax].
NOTE
If E-mail Send is set to ‘Do not allow’
or ‘Only allow sending to own
address’, [I-Fax] is not displayed. (See
Chapter 4, “Customizing Settings,” in
the Remote UI Guide.)
3 Enter the I-fax address (up to 120

keyboard.
NOTE
Reference Guide.

4 Press [OK].
top screen.
2
Sending Documents
❑ Press [Details] ➞ check or change the destination’s information ➞ press [OK].
For help, see step 4 in “Sending an E-Mail Message,” on p. 2-2.

❑ Press [Erase].

6 Press [Send Settings].

setting if it is not displayed.
2
Sending Documents
[Subject]: Sets the subject of the I-fax documents. You can enter up to 40
characters for the subject.
If you do not enter a subject, the default subject set in <Default
Subject> is used. (See Chapter 4, “Setting the Send Function,” in
[Reply-to]: Sets the reply-to address. When you press [Reply-to], e-mail
addresses stored in the Address Book appear. Select one
address from the Address Book as the reply-to address. For
instructions on how to use the Address Book, see “Using the
Address Book,” on p. 4-24.
E-mail addresses must be stored in the Address Book
beforehand. (See “Registering the Address Book,” on p. 4-3.)
NOTE
• When you are sending documents, each page is sent as a separate TIFF image
attached to the I-fax. The file name prefix of the image attached to the I-fax is
generated based on the date and time (year, month, day, hour, minute, second) and
four digits that signify the page number of the image.
follows:
prefix.

‘On’:
prefix.
Management to ‘On’, see Chapter 6, “Protecting the Machine from Unauthorized 2
Sending Documents
IMPORTANT
Reference Guide.
[OK].
Sending a Document to a File Server

This machine enables you to send scanned documents to a file server. Scanned
documents are converted to file formats such as TIFF and are transmitted to the
specified file server.
Follow the procedure below to send documents to a file server.
IMPORTANT
The number of users or clients that can access a server running Windows 2000/XP/
Vista/7/Server 2003/Server 2008 is limited. After this number of users or clients is
reached, it is not possible to send to a server running Windows 2000/XP/Vista/7/
Server 2003/Server 2008.

NOTE
2 Operations,” in the Reference Guide:
Sending Documents

2 Press [New Address] ➞ [File].
NOTE
If File Send is set to ‘Do not allow’ or
‘Only allow sending to own address or
specified folder’, [File] is not displayed.
(See Chapter 4, “Customizing
Settings,” in the Remote UI Guide.)
3 Press the Protocol drop-down

list ➞ select the desired server
protocol.
The following server protocols are available.

The table below shows the system requirements for the server that is compatible with
IPv4.
Protocol System Requirements Application

FTP Sun Solaris 2.6 or later, Mac OS -
X, or Red Hat Linux 7.2
Windows 2000 Server Internet Information Services 5.0
Windows XP Professional Internet Information Services 5.1
Windows Server 2003 Internet Information Services 6.0
Windows Vista/Server 2008 Internet Information Services 7.0 2
Windows 7/Server 2008 R2 Internet Information Services 7.5
Sending Documents
Windows (SMB) Windows 2000/XP/Vista/7/ -
Server 2003/Server 2008
Mac OS X/UNIX/Linux Samba 2.2.8a or later
IPv6.

FTP Solaris Version 9 or later, Red -
Hat Enterprise Linux AS/ES/WS
4.0 or later, or Mac OS X 10.3 or
later
4 Specify a file server as the destination.

When specifying a file server, you need to set the host name, file path, user name, and
password. You can use the on-screen keyboard to set these items, or use the Browse
key on the File screen to specify a file server if [Windows (SMB)] is selected as the
server protocol in step 3. With the Browse key you can search for and specify a file
server connected to a specific network.
NOTE
If the settings under <When Sending File to New Address> are configured to carry
over the login information from Authorized Send, the user name and password used to
log in to Authorized Send are automatically inserted in the [User] text box and the
[Password] text box. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.)
Leave them as they are or change them as necessary in this step.

● If you use the on-screen keyboard:
❑ Press [Host Name].
A host name is a name assigned to a
host computer that provides services on
the Internet. A specific host name is
assigned to each host computer to
specify it on the Internet. In this entry
box, enter the name of the file server on
the network as the destination of the
send job.
2
Sending Documents
❑ Enter the host name (up to 47 characters

or 120 characters when [Windows
(SMB)] is selected as the server
protocol) using the on-screen keyboard
➞ press [OK].
❑ Press [File Path].

A file path is a series of characters that
signify the location of the folder. In this
entry box, specify a folder in the file
server as the destination of the send job.
❑ Enter the file path (up to 120 characters)

using the on-screen keyboard ➞ press
[OK].

❑ Press [User].
2
❑ Enter the user name (up to 24
Sending Documents
❑ Press [Password].
❑ Enter a password (up to 24 characters or

14 characters when [Windows (SMB)] is
selected as the server protocol) using the
on-screen keyboard ➞ press [OK].
After pressing [OK], the characters that
you enter for the password are displayed
as asterisks (********) on the [File]
screen.

IMPORTANT
If Language Switch in Common Settings is set to ‘On’, the characters entered in [Host
Name] and [File Path] may not be displayed correctly, so you may not be able to refer
to them.
NOTE
Reference Guide.
• If you are sending to an iW Document Manager* folder, set the FTP server address
specified in iW Gateway as the destination. Using iW Document Manager and the
2 Send function of the machine enables you to manage digitized paper documents and
computer data on the network. For more information on the iW Document Manager,
see the appropriate iW Gateway documentation.
Sending Documents
* a document management system provided by Canon
● If you use the Browse key:

❑ Press [Browse].
IMPORTANT
After turning the main power ON, you
must wait for the time set in Startup
Time Settings to elapse before
pressing [Browse]. Network
transmission is not possible until this
startup time has elapsed. (See
Chapter 7, “Other System Settings,” in
❑ Select the desired workgroup ➞ press

[Down].
workgroup if it is not displayed.

❑ Select the desired file server ➞ press
[Down] or [OK].
If you want to send scanned documents
in a specific folder in the selected file
server, press [Down] ➞ select the
desired folder ➞ press [OK].
If not, press [OK].
2
NOTE
Sending Documents
• If the Enter Network Password screen is displayed, enter your user name and network
password ➞ press [OK].
Reference Guide.
5 Confirm your settings ➞ press

[OK].
The specified file server destination
appears on the top screen.


❑ Press [Erase].

2
7
Sending Documents
Press [Send Settings].

If you use characters such as “,”, “/”, “[”, or “]” in the document
name, you may not be able to send the file to file servers that run
on operating systems that do not recognize such characters.

When you are sending documents to a file server, the characters
entered in [Message] is sent as a text file. However, if you do not
enter characters in [Message], only the image file is sent to the
server without a text file.
NOTE
• When you are sending documents, each page is sent as a separate image and stored
2
in a file server. The extension of the document matches the file format that you select
Sending Documents
for sending. The file name prefix of the image attached to the document you are
sending is generated based on the date and time (year, month, day, hour, minute,
second) and four digits that signify the page number of the image.
follows:
prefix.
‘On’:
prefix.


IMPORTANT
Reference Guide.
[OK].
Sending a Document to a USB Memory Media Device

2 This machine enables you to store scanned documents in a USB memory media
device. Scanned documents are converted to file formats such as TIFF and are
Sending Documents
transmitted directly to the USB memory media device connected to the machine.
Follow the procedure below to send documents to a USB memory media device.
IMPORTANT
• The supported file systems of a USB memory media device are FAT16 and FAT32.
• The supported maximum sizes of a USB memory media device are as follows:
- FAT32: 8GB
- FAT16: 2GB
• USB memory media devices with security function or card readers are not supported.
• USB memory media devices used with an extension cable are not supported.
• Use of USB memory media devices through a USB hub (except for the optional USB
Application 3-Port Interface Kit-A1) is not supported.
• USB memory media devices that do not comply with USB specifications are not
supported.
• In some cases, images may not be saved correctly due to the type of USB memory
media device used.
NOTE
• For a USB memory media device formatted with the FAT16 file system, a maximum of
255 files can be saved in the root directory (the top level of the directory tree in the
USB memory media device). It is recommended that you use a computer to organize
the root directory of your USB memory media device beforehand by moving existing
files to a newly created folder or by deleting unnecessary files. Formatting the USB
memory media device to FAT32 is also recommended if none of the files in the USB
memory media device are necessary.
• If the destination folder of the scanned images contains too many files, the time it
takes to save will increase. It is recommended that you use a computer to organize
your destination folder beforehand by moving existing files to a newly created folder or
by deleting unnecessary files.

IMPORTANT
You can only send one page at a time when you place your original on the platen
glass. If you want to send a document of two or more pages, place your originals into
the feeder.
NOTE
• For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in 2
Sending Documents
2 Insert the USB memory media

device into the USB port on the
left or right side of the machine.
IMPORTANT
• The USB ports on the right side of
the machine are optional (USB
Application 3-Port Interface Kit-A1).
• The left side USB port is not available
when the above option is attached.
3 Press [Done].
NOTE
The displayed message may vary
depending on the settings in Memory
Media Settings. (See Chapter 4,
“Setting the Send Function,” in the
System Settings Guide.)

4 Press [New Address] ➞ [Memory
Media].
NOTE
If Use Scan to Memory Media in
Memory Media Settings is set to ‘Off’,
[Memory Media] is not displayed. (See
Chapter 4, “Setting the Send
Function,” in the System Settings
Guide.)
2
5
Sending Documents
Select the desired memory media

device ➞ press [Down] or [OK].
If you want to store scanned documents in
a specific folder in the selected media,
press [Down] ➞ select the desired folder ➞
press [OK].
If not, press [OK].


2
The setting listed below can be specified to suit your needs. Documents can be sent
Sending Documents
to the specified destination regardless of whether this setting specified.
[Document Name]: Sets the name of the document that you want to send.You can
NOTE
• [Stamp] also can be specified as necessary. For more information, see “Stamping
Originals Which Have Already Been Scanned,” on p. 3-24.
• When you are sending documents, each page is sent as a separate image and stored
in a USB memory media device. The extension of the document matches the file
format that you select for sending. The file name prefix of the image attached to the
document you are sending is generated based on the date and time (year, month, day,
hour, minute, second) and four digits that signify the page number of the image.
follows:
prefix.
‘On’:
prefix.

IMPORTANT
Reference Guide.
2 appears when you press (Start). Specify the size of the original manually ➞ press
[OK].
Sending Documents
Sending a Fax
You can scan originals and send them as faxes. The machine provides the three
modes for sending faxes: Memory Sending, Direct Sending, and Manual Sending.
■ Memory Sending
All sent originals are scanned and read into memory before they are sent. This
means that you do not need to stay near the machine once the originals have
been scanned. You can start scanning documents for sending even while the
machine is busy sending another document.
■ Direct Sending
The machine sends each page of the document to the destination as it is
scanned.
Although the Direct Sending mode is slower than the Memory Sending mode,
you can use the Direct Sending mode when you need to send an urgent
document ahead of other documents stored in memory.
■ Manual Sending
This mode enables you to manually send fax documents after checking that the
destination is ready to receive fax transmissions. Use this mode if the recipient
does not have a fax machine that can receive automatically.
Memory Sending
The following describes the flow of sending faxes using the Memory Sending mode.
IMPORTANT
The Memory Sending mode is automatically set when:
- The Delayed Send mode is used
- Multiple destinations are specified
- The Direct Sending mode is not used

NOTE
• The memory can hold a total of approximately 1,000 pages for sent and received
documents.
• If the memory becomes full, delete unwanted received documents using the System
Monitor screen. (See Chapter 6, “Checking/Changing the Status of Documents in
Memory.”)

2
NOTE
Sending Documents
2 Press [New Address] ➞ [Fax].
NOTE
If Fax Send is set to ‘Do not allo’, [Fax]
is not displayed. (See Chapter 4,
“Customizing Settings,” in the Remote
UI Guide.)
3 Enter the fax number (up to 120

characters) using -
(numeric keys).
In this step, the keys listed below are also available as needed.

[Pause]: Press to insert a pause of several seconds in the fax number you
are dialing. If you insert a pause within the fax number, the letter
<p> is displayed between the numbers. If you insert a pause at
the end of the fax number, the letter <P> appears. When dialing
an overseas number, insert a pause after the international
access code and at the end of the fax number. (See “Dialing an
Overseas Number,” on p. 2-53.)
[Tone]: Press when you want to directly call an extension line that is
connected to a PBX (Private Branch eXchange), which accepts
only tone dialing. If you press [Tone], the letter <T> appears.
2 [R]: Press to use the R-key. (See “Calling from an Extension,” on
p. 2-50.)
Sending Documents
[ ] [ ]: Press to move the position of the cursor.

IMPORTANT
You cannot insert a pause at the beginning of a number.
NOTE
Reference Guide.
• The pause time differs in length, depending on whether it is entered in the middle or at
the end of a fax number.
- The pause time entered in the middle of a fax number (lower-case p) is set to two
seconds long by default. This can be changed to any length between 1 and 15
seconds. (See “Adjusting the Pause Time,” on p. 7-25.)
- The pause time entered at the end of a fax number (upper-case P) is set to 10
seconds long. (This length cannot be changed.)
• Two or more pauses can be entered consecutively.
• You can press (Clear) to clear your entry.
4 Press [OK].
top screen.


❑ Press [Erase].
NOTE
If Confirm Entered Fax Numbers in Restrict the Send Function is set to ‘On’, you
should enter the fax number again for confirmation. Enter the fax number you entered
in step 3 ➞ press [OK]. (See Chapter 4, “Setting the Send Function,” in the System
Settings Guide.)

2
Sending Documents

IMPORTANT
Reference Guide.
[OK].

Direct Sending
The following describes the flow of sending faxes using the Direct Sending mode.
IMPORTANT
• You can specify only one destination at a time for the Direct Sending mode.
• If an error occurs or you cancel transmission in the Direct Sending mode, you can
check how many pages have been sent to the destination by printing the
communication reports or using the System Monitor screen. (See “Printing
Communication Reports,” on p. 8-9, or “Checking/Printing Communication Log,” on
p. 6-9.)
2
Sending Documents
IMPORTANT
the feeder.
NOTE
NOTE
If Fax Send is set to ‘Do not allow’,
[Fax] is not displayed. (See Chapter 4,
UI Guide.)

characters) using -
(numeric keys).
2
Sending Documents
[R]: Press to use the R-key. (See “Calling from an Extension,” on
p. 2-50.)
IMPORTANT
NOTE
Reference Guide.

4 Press [Direct] ➞ [OK].
The Direct Sending mode is set and the
specified destination appears on the top
screen.
You can also set to the Direct Sending
mode on the Send Settings screen. On the
top screen, press [Send Settings] ➞
[Direct] ➞ [Done].
To cancel the Direct Sending mode, press
2 [Direct] again.

Sending Documents


❑ Press [Erase].
NOTE
Settings Guide.)


After the fax is sent, the Direct Sending mode is canceled automatically.

IMPORTANT
Reference Guide.
[OK].
Manual Sending
The following describes the flow of sending faxes using the Manual Sending mode.
2
IMPORTANT
Sending Documents
If you cancel the Manual Sending mode during transmission, the pages that have
already been scanned are sent. You can check how many pages have been sent to
the destination by printing the communication reports or using the System Monitor
screen. (See “Printing Communication Reports,” on p. 8-9, or “Checking/Printing
Communication Log,” on p. 6-9.)
IMPORTANT
the feeder.
NOTE

NOTE
UI Guide.)
2
3
Sending Documents
Press [Hook].
You should hear the dial tone (a continuous
high-pitched sound).


characters) using -
(numeric keys).
If the number is registered in the one-touch
buttons, you can also press [One-touch
Buttons] to specify the number. (See
“Using the One-Touch Buttons,” on
p. 4-35.)
2
Sending Documents
p. 2-50.)
[End]: Press to cancel the Manual Sending mode.
NOTE
Reference Guide.
• You cannot use group dialing for the Manual Sending mode.
6 When you hear a high-pitched tone, press (Start) to start

scanning your originals.
IMPORTANT
Reference Guide.
[OK].

Advanced Sending Methods
This section describes some additional features for sending documents.
2
Authenticating Users Before Sending Documents
(Authorized Send)
Sending Documents
If your network uses directory services such as Active Directory, we recommend

that you use also Authorized Send. Authorized Send is an authentication feature
that enables you to prevent unauthorized users from sending documents from the
machine. With this feature activated, any user who wants to send documents needs
to enter a valid user name and password.
■ Flow of Sending Documents with Authorized Send

Authentication Server
2 3
1 4
User Name: XXX

Password: YYY
Machine
Destinations
1. A user who attempts to send documents is prompted to enter a valid user name
and password.
2. Entered information is checked in the authentication server against the directory
database to authenticate the user.
3. The machine receives the authentication results from the authentication server.
4. Once authenticated, the authorized user can send documents to the specified
destination.
2-34 Advanced Sending Methods

■ What you can do with Authorized Send
In addition to authenticating users, Authorized Send enables you to do the
following:
• Carry over the login information (both user name and password, or user name only) from
Authorized Send to other authentication systems such as SMTP authentication
• Restrict the destinations of sending documents to the e-mail address and folder of a
logged on user
• Enable/disable sending functionalities
To use Authorized Send, specify authentication server settings and other settings in
the machine beforehand. (See Chapter 4, “Customizing Settings,” in the Remote UI
2
Guide.)
Sending Documents
This section describes how to log in to Authorized Send and introduces an easier
way to send documents to the e-mail address and folder of a logged on user.
IMPORTANT
Depending on the network environment, set up of the authentication server may be
required beforehand.
Logging in to Authorized Send

The following describes how to log in to Authorized Send.

The Authorized Send log-in screen appears.
NOTE
Advanced Sending Methods 2-35

2 Press [User].
2
3
Sending Documents
Enter your user name (up to 24

NOTE
Reference Guide.
4 Press [Password].

5 Enter your password (up to 24
2
6
Sending Documents
Select the server name you want
to log in to from the Server
drop-down list ➞ press [Log In].
If you are successfully authenticated, the
top screen (Send) appears.
7 Specify the destination, scan settings, send settings, and press

(Start) to send documents.
NOTE
For the basic procedures for sending documents, see “Basic Sending Methods,” on
p. 2-2.
8 Press (Log In/Out).

You are logged out of Authorized Send and the display returns to the Authorized Send
log-in screen.

IMPORTANT
• If [Display confirm screen when logged out] is selected on the Send Function
Authentication Settings page, the following screen may appear when you are logged
out. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.)
Press [Send] to log out of Authorized Send only or [Device] to log out of other security
features such as Department ID Management simultaneously.
2
Sending Documents
• When the machine enters the Sleep mode or after the Auto Clear mode is activated,
you are automatically logged out of Authorized Send.
Sending Documents to Your E-Mail Address Using Authorized Send

Authorized Send offers an easy way to specify your e-mail address as the
destination when you send documents via e-mail. The machine automatically
obtains your e-mail address from an authentication server during communication
with the server when you log in to Authorized Send. With the press of [Send Mail To
Self], you can specify your e-mail address as destination.
The following describes how to use Authorized Send to specify your e-mail address
as destination.
IMPORTANT
To specify your e-mail address as destination, make sure of the following:
- [Allow] or [Only allow sending to own address] in [E-mail Send] is selected. (See
Chapter 4, “Customizing Settings,” in the Remote UI Guide.)
- Your e-mail address attribute is registered on an authentication server. (Consult your
network administrator.)
1 Follow steps 1 to 6 in “Logging in to Authorized Send,” on p. 2-35.

The top screen (Send) appears.

2 Press [New Address].
2
3
Sending Documents
Press [Send Mail To Self].
Your e-mail address appears on the top
screen.
4 Specify the scan settings, send settings, and press (Start) to

send documents.
NOTE
• For the basic procedures for sending documents, see “Basic Sending Methods,” on
p. 2-2.
Sending Documents to Your Folder Using Authorized Send

Authorized Send offers an easy way to specify your folder as the destination when
you send documents to a file server. If Active Directory is used as an authentication
server, the machine automatically obtains your home directory name (folder name)
from an authentication server during communication with the server when you log
in to Authorized Send. With the press of [Send File To Self], you can specify this
folder as destination.
The following describes how to use Authorized Send to specify your folder as
destination.

IMPORTANT
• To specify your folder as destination, make sure of the following:
- [Allow] or [Only allow sending to own address or specified folder] in [File Send] is
selected. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.)
- Your home directory attribute is registered on an authentication server. (Consult your
network administrator.)
• If Active Directory is not used as an authentication server, or you want to manually
specify your folder as destination, the folder specified in [Folder Path] under [Specify
destination folder] is used as the destination when [Send File To Self] is pressed. (See
2
Sending Documents
1 Follow steps 1 to 6 in “Logging in to Authorized Send,” on p. 2-35.

The top screen (Send) appears.
2 Press [New Address].
3 Press [Send File To Self].

Your folder path appears on the top screen.
NOTE
If the settings under <When Sending File to Own Address> are configured to display
an authentication screen, the File screen appears when you press [Send File To Self].
(See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) Specify the user
name and password ➞ press [OK].

send documents.
NOTE
For the basic procedures for sending documents, see “Basic Sending Methods,” on
p. 2-2.
Switching Temporarily to Tone Dialing

Many fax information services for banks, airline reservations, hotel reservations, 2
etc., require tone dialing for their services. If your machine is connected to a rotary
Sending Documents
pulse line, follow the procedure below to set the machine temporarily for tone
dialing.
1 Press (SEND).
IMPORTANT
UI Guide.)
3 Press [Hook].
IMPORTANT
If the machine is in the Department ID
Management with the optional Copy
Card Reader-F1, do not remove the
control card. Removing the card
results in the disconnection of the line.

4 Enter the number of the
information service using -
(numeric keys).
If the number is registered in the one-touch
buttons, you can also press [One-touch
Buttons] to specify the number. (See
“Using the One-Touch Buttons,” on
p. 4-35.)
2
In this step, the key listed below is also available as needed.
Sending Documents
[R]: Press to use the R-key. (See “Calling from an Extension,” on p. 2-50.)
NOTE
The Address Book (p. 4-24) and Job Recall feature (p. 4-51) cannot be used to specify
the number.
5 When your call is answered and

you hear the recorded message
of the information service, press
[Tone].
After you press [Tone], the letter <T>
appears on the touch panel display.
6 Enter the numbers requested by

the information service using
- (numeric keys).
NOTE
If you require more information about
the service, contact the company
providing the service.

7 Press [RX Start] if you require a
faxed copy of the information.
If you do not require a faxed copy of the
information, press [End].
Sending Documents
Specifying the Time to Start Sending (Delayed Send)
The Delayed Send mode enables you to store a send job in memory, and have it
sent at a later time.
NOTE
• You can reserve up to 64 jobs for the Delayed Send mode. However, the actual
number of jobs that can be reserved may be less than 64 under the following
conditions:
- If multiple documents are being sent at the same time
- If large documents are being sent
• The maximum number of delayed send jobs might also be reduced if there are jobs
other than those for the Delayed Send mode or if there are other factors affecting the
specified destinations.
• The Delayed Send mode cannot be used when:
- Sending scanned documents to a USB memory media device
- Sending fax documents in the Direct Sending mode or Manual Sending mode
• Once the delayed documents are sent, the documents are automatically deleted from
memory.
• You can check the status or cancel the transmission of jobs for which a preset send
time has been specified. (See “Checking/Deleting Documents Being Sent or Waiting
To Be Sent,” on p. 6-2.)

• If multiple send jobs reach their delayed send time simultaneously, documents are
sent in the following order:
Jobs Set to Be Sent at 20:00
Job No. Job No. Job No.

0001 0002 0003
A B C D E F
2 Three One Two
Destinations Destination Destinations
Sending Documents
Sending Order of Each Destination

20:00
A D E B F C
1 Press (SEND) ➞ place your originals ➞ specify the

destination.
NOTE
• For instructions on how to specify the destination, see “Basic Sending Methods,” on
p. 2-2, or Chapter 4, “Specifying Destinations Easily and Quickly.”


2
4
Sending Documents
Press [Delayed Send].
5 Enter the send time using -

(numeric keys) ➞ press [OK].
Enter all four digits of the time (including zeros), using 24-hour notation.
Examples:
9:05 a.m. ➞ 0905

4:18 p.m. ➞ 1618
If you set a time earlier than the current time, the document will be sent at that time on
the next day.

NOTE
If you make a mistake when entering the send time, press (Clear) to clear your
entry ➞ enter another four digit number.
6 Press [Done].
2
Sending Documents
NOTE
To cancel the Delayed Send mode, press [Delayed Send] ➞ [Cancel].

The document is stored in memory, and sent to the specified destination at the
specified time.
NOTE
You can cancel a delayed send job from the System Monitor screen. (See “Checking/
Deleting Documents Being Sent or Waiting To Be Sent,” on p. 6-2.)

Sending Documents to More Than One Destination
(Sequential Broadcast)
Sequential Broadcast enables you to scan documents once and send them to
several destinations. With this sending method, you can send the same document
to a maximum of 532 destinations.
NOTE
• If you frequently send documents to multiple destinations, it is recommended that you
store those destinations as a group address. (See “Group Addresses,” on p. 4-21.) 2
• If you specify destinations using a group address, each destination is counted as a
Sending Documents
separate address.
• When Restrict Sequential Broadcast in Restrict the Send Function is set to ‘Prohibit
Broadcast’, you cannot send documents to multiple destinations if these destinations
contain a fax address. (See Chapter 4, “Setting the Send Function,” in the System
Settings Guide.)
• You cannot cancel sending the document to only one destination out of the multiple
destinations.
NOTE
For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in
2 Specify the destinations.

Use the Address Book to select the desired destinations, and/or use - (numeric
keys) or the on-screen keyboard to enter the recipient’s address digit by digit.
● If you use the Address Book:

❑ Press [Address Book].

❑ Select the destinations from the Address
Book list ➞ press [OK].
You can select up to 500 destinations.
2
NOTE
Sending Documents
• To cancel a selected destination, select the destination again to clear the check mark.
• For instructions on how to use the Address Book, see “Using the Address Book,” on
p. 4-24.
• The destinations you can specify may vary depending on the settings under <Send
Restriction Settings>. (See Chapter 4, “Customizing Settings,” in the Remote UI
Guide.) For example, if E-mail Send is set to ‘Do not allow’ or ‘Only allow sending to
own address’, e-mail addresses and I-fax addresses are not displayed in the Address
Book list.
• If the settings under <When Sending File to Address Registered in Address Book> are
configured to display an authentication screen, do not specify multiple file server
addresses at the same time. (See Chapter 4, “Customizing Settings,” in the Remote UI
Guide.) If you specify multiple file server addresses, an error message appears when
you press (Start) in step 5.
● If you use - (numeric keys) or the on-screen keyboard:

❑ Press [New Address] ➞ select [E-mail],
[I-Fax], [File], or [Fax].
NOTE
Depending on the settings under
<Send Restriction Settings>, [E-mail],
[I-Fax], [File], or [Fax] may not be
displayed. (See Chapter 4,
UI Guide.)

❑ Specify the destination using -
(numeric keys) or the on-screen
NOTE
For instructions on how to specify the
destination, see “Basic Sending
Methods,” on p. 2-2.
2
❑ Repeat these steps until all the destinations are specified.
Sending Documents
You can specify up to 32 destinations.

4 Press [Send Settings] to specify

the send settings you require ➞
press [Done].
For more information, see “Basic Sending
Methods,” on p. 2-2.


NOTE
appears when you press (Start) to send e-mails or I-faxes. (See Chapter 4,
“Customizing Settings,” in the Remote UI Guide.) Specify the user name and
appears when you press (Start) to send documents to a file server. (See Chapter
4, “Customizing Settings,” in the Remote UI Guide.) Specify the user name and
2 password ➞ press [OK].
Sending Documents
Calling from an Extension

When calling an outside line from an extension, the outside line access number
(such as 0) is normally dialed before the destination fax number. Likewise, when the
machine is connected to an extension, the outside line access number needs to be
entered before fax numbers. You can also enter a pause time (i.e., the amount of
time the machine waits after dialing the outside line access number when calling
from an extension) together with these numbers.
NOTE
NOTE
UI Guide.)

3 Press [R].
If you have not registered the outside line
access number in the R-key, [R] is not
available. Use - (numeric keys) to
enter the outside line access number.
NOTE
For instructions on how to register the
outside access number in the R-key,
see Chapter 4, “Setting the Send
Function,” in the System Settings 2
Guide.
Sending Documents
4 Press [Pause].
NOTE
• Enter the pause time equivalent in length to the time required for the outside line dial
tone to be heard after the outside line access number is called.

characters) using -
(numeric keys).
2
6
Sending Documents
Press [OK].
top screen.


❑ Press [Erase].
NOTE
Settings Guide.)

Sending Documents
Dialing an Overseas Number

When you dial an overseas number, you may need to insert a pause time (i.e., the
amount of time the machine waits after dialing the international fax number) within
the number. Follow this procedure to enter pauses together with an international fax
number.
NOTE

NOTE
UI Guide.)
2
3
Sending Documents
Enter the international access

code using - (numeric
keys).
4 If necessary, press [Pause] to

enter a pause time.

NOTE
• Enter a pause time long enough to allow the dial tone to be heard after the
international access code is dialed. 2
Sending Documents
5 Enter the country code, the area
code, and the fax number using
- (numeric keys).
6 If necessary, press [Pause] to

enter a pause time at the end of
the fax number.

7 Press [OK].
top screen.
2
Sending Documents


❑ Press [Erase].
NOTE
Settings Guide.)



Canceling Sending Documents
Follow the procedure below to cancel a transmission in progress.
1 Press (Stop) during transmission.

2
Sending Documents
The TX Job Status screen appears.
NOTE
• If the Device screen appears, press [RX/TX].
• You can also display the TX Job Status screen by pressing [System Monitor] ➞ [RX/
TX]. (See “Checking/Deleting Documents Being Sent or Waiting To Be Sent,” on
p. 6-2.)
2 Select the job you want to cancel

➞ press [Cancel].
IMPORTANT
If you are logged out of Authorized
Send, [Cancel] is not available.
3 Press [Yes].
An alarm sounds and document
transmission is canceled.
A TX Report is printed automatically, unless
this feature has been turned off. (See “TX
Report,” on p. 8-9.)
Canceling Sending Documents 2-57

2
Sending Documents
2-58 Canceling Sending Documents

Specifying the Scan Settings 3
CHAPTER
This chapter describes the scanning features.
Specifying the Color Mode and Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Specifying the Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Adjusting the Density and Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Scanning Two-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Scanning Different Size Originals Together (Different Size Originals) . . . . . . . . . . . . . . 3-15
Adjusting the Density of Background Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
Specifying the File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21
Stamping Originals Which Have Already Been Scanned . . . . . . . . . . . . . . . . . . . . . . . . 3-24
3-1
Specifying the Color Mode and Resolution
You can specify the color mode and resolution of scanned originals for sending.
The color mode setting enables you to select whether to scan originals in
black-and-white or color. The resolution setting enables you to send documents
with fine text and images clearly by changing resolution from low to high. The
higher the resolution, the higher the output quality, but the longer the sending time.
3 NOTE
The default settings are:
Specifying the Scan Settings
- Color Mode: ‘B&W’

- Resolution: ‘200 × 200 dpi’

destination.
NOTE
2 Press [Scan Settings] ➞ select

the desired mode from the three
preset scan modes.
Preset scan modes consist of color mode
and resolution settings.
IMPORTANT
• The following combinations of file format and preset scan modes are not available:
- [JPEG], [PDF (Compact)], or [PDF (Compact+OCR)] as the file format and [B&W
200 × 200 dpi] or [B&W 300 × 300 dpi] as the scan mode
- [TIFF] as the file format and [Color 300 × 300 dpi] as the scan mode
• [Color 300 × 300 dpi] is not available when sending I-faxes or faxes.
3-2 Specifying the Color Mode and Resolution

• If the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is
not activated and the optional Super G3 Fax Board-AG1 is attached to the machine,
[200 × 200 dpi (Fine)], [200 × 400 dpi (SuperFine)], and [400 × 400 dpi (UltraFine)]
appear as preset scan modes.
● If you want to specify the color mode and resolution separately:

❑ Press [Scan Settings] ➞ select [Option].

❑ Select the desired color mode.
Always scans in color regardless of whether the original is in color or

[Color]:
black-and-white.
Always scans in black-and-white regardless of whether the original is
[B&W]:
in color or black-and-white.
IMPORTANT
• If you are sending documents via I-fax or fax, be sure to select [B&W]. You cannot
send color documents via I-fax or fax.
• The following combinations of file format and color mode are not available:
- [JPEG], [PDF (Compact)], or [PDF (Compact+OCR)] as the file format and [B&W] as
the color mode
- [TIFF] as the file format and [Color] as the color mode
NOTE
If a black-and-white original is scanned in [Color], it is counted as a color scan.
Specifying the Color Mode and Resolution 3-3

❑ Press the Resolution drop-down list ➞
select the desired resolution.
If you want to use less memory and
make the sending time shorter, select a
low resolution.
IMPORTANT
3 • If you select [Color] as the color mode, you can select [100 × 100 dpi], [150 × 150 dpi],
[200 × 200 dpi], or [300 × 300 dpi] as the available resolution.
• If you select [PDF (Compact)] or [PDF (Compact+OCR)] as the file format, the
resolution is set to [300 × 300 dpi] automatically. You cannot select the resolution
other than [300 × 300 dpi] for [PDF (Compact)] or [PDF (Compact+OCR)].
• If you are sending documents via I-fax, you can select [200 × 100 dpi], [200 × 200 dpi],
[200 × 400 dpi], [300 × 300 dpi], [400 × 400 dpi], or [600 × 600 dpi] as the available
resolution.
• If you are sending documents via fax, you can select [200 × 100 dpi], [200 × 200 dpi],
[200 × 400 dpi], or [400 × 400 dpi] as the available resolution.
• The maximum size of an image that you can send at a resolution of 600 × 600 dpi is
A3. If the image exceeds this size, it may be cut off.
• If you send a long original at a resolution of 600 × 600 dpi, the periphery of the original
image may cut off slightly.
• If you are sending documents via fax, the maximum size of an image that you can
send at a resolution of 400 × 400 dpi is A3.
❑ Press [OK].
NOTE
To cancel the specified settings, press
[Cancel] on the Scan Settings screen
or press (Reset).
3-4 Specifying the Color Mode and Resolution

NOTE
The specified settings return to their defaults after documents are sent. If you want to
keep the settings as the default, see “Registering Frequently Used Scan Settings as
Default (Standard Send Settings),” on p. 7-5.
3
Specifying the Color Mode and Resolution 3-5

Specifying the Document Size
You can manually specify the document size when the machine cannot detect the
paper size automatically, such as when scanning transparencies.
IMPORTANT
• The machine cannot automatically detect the size of the originals listed below. Specify
the size of these documents manually.
3 - Nonstandard size originals
- Highly transparent originals, such as transparencies
- Originals with an extremely dark background

- A5R or smaller than A5 originals that are placed on the platen glass (A5 originals are
available on imageRUNNER 2545i/2545/2535i/2535)
• If a document size setting other than [Auto] is specified, the following modes cannot be
used:
- Different Size Originals (See “Scanning Different Size Originals Together (Different
Size Originals),” on p. 3-15.)
- Stamp (See “Stamping Originals Which Have Already Been Scanned,” on p. 3-24.)
• If you place your originals into the feeder, their horizontal length (X) to the scanning
direction is scanned at the actual size of your originals even if you manually specify the
document size different from your originals. The vertical length (Y) to the scanning
direction is scanned at the document size you specify manually.
NOTE
The default setting is ‘Auto’.
3-6 Specifying the Document Size

destination.
NOTE
2 Press [Scan Settings] ➞ select

[Option]. 3

3 Press [Document Size].
Specifying the Document Size 3-7

4 Select the document size ➞
press [Done].
NOTE
3 To select the paper size in inches, press [Inch-size].
5 Press [OK].
NOTE
or press (Reset).

NOTE
3-8 Specifying the Document Size

Adjusting the Density and Image Quality
You can adjust the density and image quality of scanned originals for sending. The
density setting enables you to adjust the lightness/darkness of scanned originals for
sending. The image quality setting enables you to improve the image quality of
scanned originals for sending, simply by selecting the original type ([Text], [Text/
Photo], or [Photo]) that closely matches your originals. Based on the selected
original type, the machine automatically adjusts the image quality to the most
suitable level for your originals. 3

NOTE
- Density: ‘5’
- Image Quality: ‘Text/Photo’

destination.
NOTE
2 Press [Scan Settings] ➞ select [Option].

For help, see step 2 in “Specifying the Document Size,” on p. 3-6.
3 Press [Light], [Dark], or [A] to

adjust the scan density.
Adjusting the Density and Image Quality 3-9

● If you want to adjust the scan density manually:
❑ Press [Light] to move the indicator to the
left to make the density lighter, or press
[Dark] to move it to the right to make the
density darker.
3 ● If you want to adjust the scan density automatically:

❑ Press [A].
The scanning density is automatically

adjusted to the level best suited to the
quality of the original.
NOTE
If the original is scanned in color or is a transparency, adjust the scan density
manually.
4 Press the original type

drop-down list ➞ select the
desired mode to adjust the image
quality.
[Text]: This mode is best suited for scanning text originals. Blueprints or
pencil drawn originals can also be scanned clearly.
[Text/Photo]: This mode is best suited for scanning originals containing both
text and photos.
3-10 Adjusting the Density and Image Quality

[Photo]: This mode is best suited for scanning photos printed on
photographic paper, or photo originals containing halftones (e.g.,
printed photos).
IMPORTANT
• Combinations of these three modes ([Text], [Text/Photo], and [Photo]) cannot be
selected at the same time. If you select one of these modes, the previously set mode
is canceled.
• If you use the Photo mode to scan an original containing halftones, such as a printed
image, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can
lessen the moiré effect by adjusting the scanning contrast (sharpness). (See
“Adjusting the Contrast (Sharpness),” on p. 7-15.)
NOTE
3
If you adjust the scan density automatically in step 3, this setting is disabled.

● If you select [Text/Photo]:
❑ Press the original type drop-down list ➞
select [Priority Level].
IMPORTANT
[Priority Level] is not available when
[B&W] is selected as the color mode.
❑ Press [Text Priority] or [Photo Priority] to

adjust the degree of priority for text or
photo images ➞ press [OK].
[Text Priority]: Priority is given to the faithful reproduction of text.

[Photo Priority]: Priority is given to the faithful reproduction of photos, with as little
moiré effect as possible.
Adjusting the Density and Image Quality 3-11

5 Press [OK].
NOTE
or press (Reset).
3 6 Press (Start) to start scanning your originals.

NOTE
3-12 Adjusting the Density and Image Quality

Scanning Two-Sided Originals
You can set the machine to automatically turn over two-sided originals placed in the
feeder, so that each side is scanned separately.
IMPORTANT
• This mode is available only when the machine is equipped with the feeder (optional for
the imageRUNNER 2545/2535/2530/2525/2520).
• When you are scanning originals with a horizontal (landscape) orientation, such as 3
A4R, make sure to place them horizontally in the feeder. If these originals are placed

vertically, the back sides of these originals are scanned upside down.
1 Press (SEND) ➞ place your originals into the feeder ➞

specify the destination.
NOTE

3 Press [2-Sided Original].
Scanning Two-Sided Originals 3-13

4 Select the type of original ➞
press [OK].
[Book Type]: The front and back sides of the original have the same
top-bottom orientation.
3
[Calendar Type]: The front and back sides of the original have opposite
top-bottom orientations.
5 Press [OK].
NOTE
or press (Reset).

3-14 Scanning Two-Sided Originals

Scanning Different Size Originals Together
(Different Size Originals)
The Different Size Originals mode enables you to place different size originals into
the feeder and scan them at the same time.
The combinations of the paper sizes available for the Different Size Originals mode
are as follows:
• Combinations with the same width*: A4 and A3, A4R and A5, B4 and B5
• Combinations with different widths*: A4 and B5, A4R and B4, A3 and B4, A5 and 3
B5

* “Width” refers to the vertical measurement of the paper from the front of the machine to the back of the machine when
the paper is placed in the feeder.
IMPORTANT
• The combinations other than described above may wrinkle originals.
• The Different Size Originals mode is available only when the machine is equipped with
the feeder (optional for the imageRUNNER 2545/2535/2530/2525/2520).
• If you place originals with different widths, the originals may move slightly when fed to
the scanning area. As a result, the scanned images may appear slanted.
• Make sure that the different sized originals are of the same weight (paper type).
• If the Different Size Originals mode is set, the scanning speed may be slower than
normal.
• The Different Size Originals mode cannot be used with the following modes:
- Document Size (except for [Auto]) (See “Specifying the Document Size,” on p. 3-6.)
- Stamp (See “Stamping Originals Which Have Already Been Scanned,” on p. 3-24.)
Scanning Different Size Originals Together (Different Size Originals) 3-15

● To place the originals with the same width:

❑ Align the top and bottom edges of the
originals with the edges of the feeder by
adjusting the slide guides.
3
● To place the originals with different widths:

❑ Adjust the slide guides of the feeder to fit
the width of the originals.
Align ❑ Align the top edges of all of the originals
with the back edge of the feeder.
NOTE

3-16 Scanning Different Size Originals Together (Different Size Originals)

3 Press [Different Size Origin].
4 Select the type of originals ➞

3
press [OK].

If you are placing originals with the same
width, press [Same Width].
If you are placing originals with different
widths, press [Different Width].
5 Press [OK].
NOTE
or press (Reset).

Scanning Different Size Originals Together (Different Size Originals) 3-17

Adjusting the Density of Background Color
This mode enables you to adjust the density of the background color when
scanning color originals. You can adjust red, green, and blue separately.
IMPORTANT
The setting for [Adjust Background] is invalid when all of the conditions below are met.
- [100 × 100 dpi], [150 × 150 dpi], or [200 × 100 dpi] is selected as the resolution. (See
3 “Specifying the Color Mode and Resolution,” on p. 3-2.)
- [B&W] is selected as the color mode. (See “Specifying the Color Mode and
Resolution,” on p. 3-2.)
- [Text] is selected as the image quality. (See “Adjusting the Density and Image
Quality,” on p. 3-9.)
To activate [Adjust Background], change the settings.

destination.
NOTE

3 Press [Adjust Background].
3-18 Adjusting the Density of Background Color

4 Press [-] or [+] to specify the
amount of each color that you
want to adjust ➞ press [OK].
You can adjust the density of each color by
pressing [-] or [+]. Press [-] to make the
color lighter, or press [+] to make the color
darker.
NOTE
• If the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is 3
not activated and the optional Super G3 Fax Board-AG1 is attached to the machine,

the screen pictured below appears in this step. Press [-] or [+] to adjust the density of
the background color ➞ press [OK].
• If you adjust the density of the background color, the automatic scan exposure setting
specified in “Adjusting the Density and Image Quality,” on p. 3-9 is canceled, and the
original is scanned according to the settings in this step.
5 Press [OK].
NOTE
or press (Reset).
Adjusting the Density of Background Color 3-19

NOTE
3
3-20 Adjusting the Density of Background Color

Specifying the File Format
The machine offers a variety of file formats you can select from when scanning
originals. Scanned originals are converted to the specified file format and are sent
via e-mail or to a file server or USB memory media device.
1 Press (SEND) ➞ place your originals ➞ specify the 3

destination.

NOTE
2 Press [File Format].
3 Select a file format for sending

your document.
Specifying the File Format 3-21

<B&W>
The following file formats are available when you scan originals in black-and-white:
[TIFF]: Sends the file in the TIFF format.

[PDF]: Sends the file in the PDF format.
[PDF (OCR)]: Enables you to perform OCR (Optical Character Recognition) on
a scanned original to create a PDF with searchable text. You can
search the text using Adobe Reader/Adobe Acrobat Reader, or
your operating system’s search function.
<Color>
The following file formats are available when you scan originals in color:
3 [JPEG]: Sends the file in the JPEG format.

[PDF]: Sends the file in the PDF format.
[PDF (Compact)]: Enables you to send files containing text originals or text/photo
originals using a higher compression ratio than normal PDF. The
resulting file or data size is smaller than when compressed as
normal PDF, so this format is recommended for jobs that are to
be sent over the network.
[PDF (OCR)]: Enables you to perform OCR (Optical Character Recognition) on
a scanned original to create a PDF with searchable text. You can
search the text using Adobe Reader/Adobe Acrobat Reader, or
your operating system’s search function.
[PDF Sends the file in combinations of [PDF (Compact)] and [PDF
(Compact+OCR)]: (OCR)].
IMPORTANT
[PDF (OCR)] and [PDF (Compact+OCR)] are available only when the optional OCR
function is activated.
NOTE
• If you select [PDF (Compact)] or [PDF (Compact+OCR)] as the file format, it is
recommended that you set the image quality setting to either ‘Text/Photo’ or ‘Text’.
(See “Adjusting the Density and Image Quality,” on p. 3-9.)
• To view a JPEG file, a software application that supports the JPEG format is required.
• To view a TIFF file, a software application that supports the TIFF format (such as
Imaging for Windows) is required.
• To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
3-22 Specifying the File Format

● If you want to separate multiple images and send them as separate files,
each of which consists of only one page:
❑ Press [Divide into Pages].
If you want to send multiple images as a
single file without dividing them, do not
press [Divide into Pages].
IMPORTANT
If you select [JPEG] as the file format
in this step, [Divide into Pages] is
automatically activated.
3
4

Press [Done].

NOTE
Specifying the File Format 3-23

Stamping Originals Which Have Already Been Scanned
The feeder directly applies a stamp (about 3 mm in diameter) on the front side of
originals after scanning them, so that you can distinguish scanned originals from
those that have not been scanned.
3
IMPORTANT
• The Stamp mode is available only when the following options are attached to the
machine:
- Stamp Unit-B1
- Feeder* (DADF-AA1 for the imageRUNNER 2545/2535 or DADF-AB1 for the
imageRUNNER 2530/2525/2520)
* Standard-equipped for the imageRUNNER 2545i/2535i/2525i/2520i.
• The Stamp mode cannot be used with the following modes:
- Document Size (except for [Auto]) (See “Specifying the Document Size,” on p. 3-6.)
- Different Size Originals (See “Scanning Different Size Originals Together (Different
Size Originals),” on p. 3-15.)
- Direct Sending (See “Direct Sending,” on p. 2-28.)
- Manual Sending (See “Manual Sending,” on p. 2-31.)

NOTE
3-24 Stamping Originals Which Have Already Been Scanned

3 Press [Stamp] ➞ [Done].

3
NOTE

To cancel the Stamp mode, press
[Stamp] again.

A stamp mark ( ) appears on the original output.
NOTE
• If the stamp mark is not clear, see Chapter 5, “Routine Maintenance,” in the Reference
Guide.
• The specified settings return to their defaults after documents are sent. If you want to
Stamping Originals Which Have Already Been Scanned 3-25

3
3-26 Stamping Originals Which Have Already Been Scanned

Specifying Destinations Easily
and Quickly 4
CHAPTER
This chapter describes useful methods for specifying destinations when you send documents.
Overview of Methods for Specifying Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Registering the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-24
Editing/Deleting the Registered Information in the Address Book. . . . . . . . . . . . . . . . . . . . . . .4-27
One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
Registering the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-31
Using the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-35
Editing/Deleting the Registered Information in the One-Touch Buttons. . . . . . . . . . . . . . . . . . .4-37
Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40
Registering the Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-40
Using the Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-45
Editing/Deleting the Registered Information in the Favorites Buttons . . . . . . . . . . . . . . . . . . . .4-46
Job Recall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-51
LDAP Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-54
Specifying Addresses via an LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-54
Registering Addresses Obtained via an LDAP Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-61
4-1
Overview of Methods for Specifying Destinations
This machine provides you with various ways to specify destinations, besides using
- (numeric keys) to enter a destination’s address each time you send
documents. This section provides an overview of methods that make it easier to
specify destinations.
■ Address Book/One-Touch Buttons (See “Address Book,” on p. 4-3, and

“One-Touch Buttons,” on p. 4-31.)
The Address Book is a feature used for storing addresses for the e-mail, I-fax, file
4 server, fax, and group address functions. The group address feature enables you
to create a group of up to 499 stored destinations as a single destination. This
Specifying Destinations Easily and Quickly
feature is useful when you want to send the same document to multiple
destinations at one time.
The Address Book is divided into an Address Book and one-touch buttons. You
can store up to 300 destinations in the Address Book and 200 destinations in the
one-touch buttons, for a total of 500 destinations in the whole Address Book.
Registering a destination in the Address Book saves you the effort of entering
that destination’s address each time you send documents.
■ Favorites Buttons (See “Favorites Buttons,” on p. 4-40.)

You can register frequently used scan settings, send settings, and destinations in
a favorites button for future use. This feature is useful if you frequently send
documents with the same document settings to the same destination. Once you
register a favorites button, you can send documents simply by selecting the
favorites button containing the desired document settings and destinations, and
pressing (Start).
■ Job Recall (See “Job Recall,” on p. 4-51.)

You can recall the last three destinations, scan settings, and send settings which
have been set, and then send your documents.
■ LDAP Server (See “LDAP Server,” on p. 4-54.)

You can specify e-mail addresses and fax numbers by searching the directory
listings on the network using LDAP (Lightweight Directory Access Protocol)
servers. E-mail addresses and fax numbers obtained via the server can be
specified as destinations or stored in the Address Book.
4-2 Overview of Methods for Specifying Destinations

Address Book
The Address Book is a feature used for storing addresses for the e-mail, I-fax, file
server, fax, and group address functions. The group address feature enables you to
create a group of up to 499 stored destinations as a single destination. This feature
is useful when you want to send the same document to multiple destinations at one
time.
The Address Book is divided into an Address Book and one-touch buttons. You can
store up to 300 destinations in the Address Book and 200 destinations in the
one-touch buttons, for a total of 500 destinations in the whole Address Book.
Registering a destination in the Address Book saves you the effort of entering that 4
destination’s address each time you send documents.

This section describes how to register, use, and edit the Address Book.
IMPORTANT
If the Language Switch setting is set to ‘On’, some characters are restricted and
NOTE
The Address Book can be exported and imported using the Remote User Interface.
(See Chapter 2, “Managing Jobs and Machine Data,” in the Remote UI Guide.)
Registering the Address Book

Follow the procedures below to register destinations in the Address Book.
E-Mail Addresses
The following describes how to register e-mail addresses in the Address Book.
1 Display the Register Address screen.

You can access this screen from the Additional Functions screen or by using the
Register key (shortcut key to the Register Address screen) on the Address Book
screen.
Address Book 4-3

● If you want to access from the Additional Functions screen:
❑ Press (Additional Functions) ➞
[Address Book Settings].
If a password has been set for the
Address Book, enter the password using
- (numeric keys) ➞ press [OK].
(See Chapter 4, “Setting the Send
Guide.)
❑ Press [Register Address].
4
● If you want to access using the Register key on the Address Book
screen:
❑ Press (SEND) ➞ [Address Book].
4-4 Address Book

❑ Press .
❑ Press [Register New Address].

2 Press [Register New Add].
3 Press [E-mail].
Address Book 4-5

4 Enter the e-mail address (up to
120 characters) using the
on-screen keyboard ➞ press
[Next].
NOTE
Reference Guide.
4 5 Enter the register name (up to 16

NOTE
The first character of the register name is used for sorting the address list when you
press keys such as [ABC] and [DEF] on the Address Book screen. For instructions on
how to use the Address Book, see “Using the Address Book,” on p. 4-24.
6 Press [Done].
The display returns to the Register Address
screen.
4-6 Address Book

The e-mail address and register name you specified appear on the Register Address
screen as follows:

4
I-Fax Addresses

The following describes how to register I-fax addresses in the Address Book.
1 Display the Register Address screen ➞ press [Register New Add].

For help, see steps 1 and 2 in “E-Mail Addresses,” on p. 4-3.
2 Press [I-Fax].
Address Book 4-7

3 Enter the I-fax address (up to 120
keyboard ➞ press [Next].
NOTE
Reference Guide.
4 4 Enter the register name (up to 16

NOTE
5 Press [Done].
screen.
4-8 Address Book

The I-fax address and register name you specified appear on the Register Address
screen as follows:

4
File Server Addresses

The following describes how to register file server addresses in the Address Book.

2 Press [File].
Address Book 4-9

3 Press the Protocol drop-down
list ➞ select the desired server
protocol.
The following server protocols are available.

IPv4.
4 Protocol System Requirements Application

FTP Sun Solaris 2.6 or later, Mac OS -
X, or Red Hat Linux 7.2

Windows 2000 Server Internet Information Services 5.0
Windows XP Professional Internet Information Services 5.1
Windows Server 2003 Internet Information Services 6.0
Windows Vista/Server 2008 Internet Information Services 7.0
Windows 7/Server 2008 R2 Internet Information Services 7.5
Windows (SMB) Windows 2000/XP/Vista/7/ -
Server 2003/Server 2008
Mac OS X/UNIX/Linux Samba 2.2.8a or later
IPv6.

FTP Solaris Version 9 or later, Red -
Hat Enterprise Linux AS/ES/WS
4.0 or later, or Mac OS X 10.3 or
later
4 Specify a file server as the destination.

When specifying a file server, you need to set the host name, file path, user name, and
password. You can use the on-screen keyboard to set these items, or use the Browse
key on the File screen to specify a file server if [Windows (SMB)] is selected as the
server protocol in step 3. With the Browse key you can search for and specify a file
server connected to a specific network.
4-10 Address Book

● If you use the on-screen keyboard:
❑ Press [Host Name].
A host name is a name assigned to a
host computer that provides services on
the Internet. A specific host name is
assigned to each host computer to
specify it on the Internet. In this entry
box, enter the name of the file server on
the network as the destination of the
send job.
❑ Enter the host name (up to 47 characters

or 120 characters when [Windows
(SMB)] is selected as the server
protocol) using the on-screen keyboard 4
➞ press [OK].

❑ Press [File Path].
A file path is a series of characters that
signify the location of the folder. Specify
a folder in the file server as the
destination of the send job.
❑ Enter the file path (up to 120 characters)

using the on-screen keyboard ➞ press
[OK].
Address Book 4-11

❑ Press [User].
❑ Enter the user name (up to 24

4
❑ Press [Password].
❑ Enter a password (up to 24 characters or

14 characters when [Windows (SMB)] is
selected as the server protocol) using the
on-screen keyboard ➞ press [OK].
After pressing [OK], the characters that
you enter for the password are displayed
as asterisks (********) on the [File]
screen.
4-12 Address Book

IMPORTANT
If Language Switch in Common Settings is set to ‘On’, the characters entered in [Host
Name] and [File Path] may not be displayed correctly, so you may not be able to refer
to them.
NOTE
Reference Guide.
• If you are sending to an iW Document Manager* folder, set the FTP server address
specified in iW Gateway as the destination. Using iW Document Manager and the
Send function of the machine enables you to manage digitized paper documents and
computer data on the network. For more information on the iW Document Manager,
see the appropriate iW Gateway documentation.
* a document management system provided by Canon
● If you use the Browse key:

❑ Press [Browse].
4

IMPORTANT
After turning the main power ON, you
must wait for the time set in Startup
Time Settings to elapse before
pressing [Browse]. Network
transmission is not possible until this
startup time has elapsed. (See
Chapter 7, “Other System Settings,” in
❑ Select the desired workgroup ➞ press

[Down].
workgroup if it is not displayed.
Address Book 4-13

❑ Select the desired file server ➞ press
[Down] or [OK].
If you want to send scanned documents
in a specific folder in the selected file
server, press [Down] ➞ select the
desired folder ➞ press [OK].
If not, press [OK].
NOTE
4 Reference Guide.
5 Confirm your settings ➞ press

[Next].
6 Enter the register name (up to 16

NOTE
4-14 Address Book

7 Press [Done].
screen.
The file server address and register name you specified appear on the Register
Address screen as follows:

Fax Numbers
The following describes how to register fax numbers in the Address Book.

Address Book 4-15

2 Press [Fax].

characters) using -
(numeric keys).
4
p. 2-50.)
[Space]: Press to insert a space between numbers.
[Option]: Press to specify optional settings in the next step.
IMPORTANT
NOTE
Reference Guide.
4-16 Address Book

4 Press [Option].

You can specify the following optional settings:
[Sending Speed]: Adjusts the transmission speed. Available speeds are ‘33600
bps’, ‘14400 bps’, ‘9600 bps’, and ‘4800 bps’. If your document
transmissions are slow in starting, this may mean that the
telephone lines in your area are slow. Select a slower speed.
The default setting is ‘33600 bps’.
[Long Distance]: Specifies long distance settings. Available settings are
‘Domestic’, ‘Long Distance (1)’, ‘Long Distance (2)’, and ‘Long
Distance (3)’. Use ‘Domestic’ for dialing domestic (local)
telephone numbers. Use ‘Long Distance (1)’ if communication
errors frequently occur when you make overseas calls (when the
overseas telephone number is registered in the Address Book). If
errors persist, try using ‘Long Distance (2)’ or ‘Long Distance (3)’.
The default setting is ‘Domestic’.
[ECM TX]: Sends documents with ECM (Error Correction Mode). ECM
reduces the effect of system and line errors on documents that
may occur when sending or receiving with another fax machine
that supports ECM. For more information, see “Sending with
Error Correction Mode (ECM Transmission),” on p. 7-23.
The default setting is ‘On’.
Address Book 4-17

● If you want to specify [Sending Speed]:
❑ Press [Sending Speed].
❑ Select the desired transmission speed ➞

press [OK].
4
● If you want to specify [Long Distance]:

❑ Press [Long Distance].
4-18 Address Book

❑ Select the type of call ➞ press [OK].
● If you want to specify [ECM TX]:

❑ Press [ECM TX].

❑ Select [On] or [Off] ➞ press [OK].
Address Book 4-19

5 Press [OK].
6 Press [Next].
4

NOTE
4-20 Address Book

8 Press [Done].
screen.
The fax address and register name you specified appear on the Register Address
screen as follows:

Group Addresses
The following describes how to register group addresses in the Address Book.
IMPORTANT
If you want to store a group address, the destinations such as e-mail addresses and
file server addresses must be stored in the Address Book beforehand.
NOTE
You cannot register a group address in a group address.

Address Book 4-21

2 Press [Group].
3 Press [Address Book].
4
4 Select all the destinations you

want to register in a group
address ➞ press [OK].
destination if it is not displayed.
NOTE
p. 4-24.
4-22 Address Book

5 Confirm the selected
destinations ➞ press [Next].
If you want to delete a destination, select
the destination to be deleted ➞ press
[Erase].

4

NOTE
Reference Guide.
• The first character of the register name is used for sorting the address list when you
7 Press [Done].
screen.
Address Book 4-23

The number of destinations registered in the group address and register name you
specified appear on the Register Address screen as follows:

4
Using the Address Book
Follow this procedure to specify destinations using the Address Book.
1 Press (SEND) ➞ [Address

Book].
2 Select the destination from the

Address Book list.
You can select multiple destinations.
4-24 Address Book

The following keys on the screen are also available as necessary:
C
D
A Press to restrict the type of destinations displayed in the Address

Book list.
[All]: Displays all destinations registered in the Address Book.
[Group]: Displays the destinations registered as group
addresses.
4
[Fax]: Displays the registered fax destinations.

[E-mail]: Displays the registered e-mail destinations.
[I-Fax]: Displays the registered I-fax destinations.
[File]: Displays the registered file server destinations.
[One-touch]: Displays the destinations registered in one-touch
buttons.
B Press to scroll the Address Book list up or down.
C Press to display the detailed information of a selected
destination.
D Press (e.g., [ABC]) to display the individual keys for each letter
or number. You can select a letter or number to restrict the
displayed range of entries. Press [All] to return to the full address
list.
NOTE
• If the register name is longer than 15 characters, the first 15 characters are displayed
in the Name column in the Address Book.
Book list.
Address Book 4-25

3 Press [OK].
The selected destination appears on the top
screen.
● If you want to check the selected destination:

❑ Press [Details].
If the selected destination is a group
4 address, select one destination at a time
➞ press [Details].
❑ Check the destination’s information ➞

press [Done].
If the selected destination is a group
address, press [Done] twice.
4-26 Address Book

● If you want to delete the selected destination:
❑ Press [Erase].
The selected destination is deleted from
the destination list.

send documents. 4

NOTE
p. 2-2.
Editing/Deleting the Registered Information in the Address

Book
Follow this procedure to edit or delete the registered information in the Address
Book.
1 Display the Register Address screen.

For help, see step 1 in “E-Mail Addresses,” on p. 4-3.
Address Book 4-27

2 Select the destination to be
changed or deleted.
You cannot select multiple destinations at
the same time.
The following keys on the screen are also available as necessary:
4
B
A Press to restrict the type of destinations displayed in the Address

Book list.
[All]: Displays all destinations registered in the Address Book.
[Group]: Displays the destinations registered as group
addresses.
[Fax]: Displays the registered fax destinations.
[E-mail]: Displays the registered e-mail destinations.
[I-Fax]: Displays the registered I-fax destinations.
[File]: Displays the registered file server destinations.
B Press to scroll the Address Book list up or down.
C Press (e.g., [ABC]) to display the individual keys for each letter
or number. You can select a letter or number to restrict the
displayed range of entries. Press [All] to return to the full address
list.
NOTE
• If the register name is longer than 15 characters, the first 15 characters are displayed
in the Name column in the Address Book.
• The Address Book list includes the destinations registered in one-touch buttons. If you
select these destinations in this step, you cannot change or delete them in the
following steps. For instructions on how to change or delete the destinations registered
in one-touch buttons, see “Editing/Deleting the Registered Information in the
One-Touch Buttons,” on p. 4-37.
4-28 Address Book

3 Change or delete the registered information of the selected
destination.
● If you want to change the registered information:

❑ Press [Edit].
The current settings for the selected
destination appear.
4
❑ Change the registered information ➞ press [OK].

The display returns to the Register Address screen.
NOTE
For instructions on how to register the Address Book, see “Registering the Address
Book,” on p. 4-3.
● If you want to delete the registered information:

❑ Press [Erase].
❑ Press [Yes].
The message <Erased.> appears for
approximately two seconds on the touch
panel display.
The registered information is deleted.
Address Book 4-29

4
4-30 Address Book

One-Touch Buttons
The one-touch button feature is used for storing addresses for the e-mail, I-fax, file
server, fax, and group address functions. The group address feature enables you to
create a group of up to 499 stored destinations as a single destination. This feature
is useful when you want to send the same document to multiple destinations at one
time.
You can store up to 200 destinations in the one-touch buttons. Registering a
destination in the one-touch buttons saves you the effort of entering that
destination’s address each time you send documents.
This section describes how to register, use, and edit the one-touch buttons.
4

IMPORTANT
NOTE
Destinations stored in one-touch buttons are also displayed in the Address Book.
Registering the One-Touch Buttons

Follow this procedure to register destinations in the one-touch buttons.
1 Display the Register One-touch Button screen.

Register key (shortcut key to the Register One-touch Button screen) on the One-touch
or Address Book screen.
One-Touch Buttons 4-31

[Address Book Settings].
If a password has been set for the
Address Book, enter the password using
- (numeric keys) ➞ press [OK].
(See Chapter 4, “Setting the Send
Guide.)
❑ Press [One-touch Buttons].
4
● If you want to access using the Register key on the One-touch screen:
❑ Press (SEND) ➞ [One-touch
Buttons].
4-32 One-Touch Buttons

❑ Press .
● If you want to access using the Register key on the Address Book
screen:
❑ Press (SEND) ➞ [Address Book].
4

❑ Press .

❑ Press [Register One-touch Button].
2 Select a one-touch button to

register ➞ press [Register/Edit].
4 one-touch button if it is not displayed.
You can also specify the one-touch button’s

number by entering the three digit number
of the desired one-touch button using -
(numeric keys).
NOTE
• One-touch buttons that already have destinations stored in them are displayed with a
black square (■) in the lower right corner of the button.
• If you select a one-touch button that already has destinations stored in it, the
destinations are displayed. If the selected one-touch button is a group address, the
number of destinations registered in the group address is displayed.
3 Select [Fax], [E-mail], [I-Fax],

[File], or [Group].
4 Specify the destination and register name ➞ press [Next].

For help, see “Registering the Address Book,” on p. 4-3.

5 Enter the one-touch button name
(up to 12 characters) ➞ press
[OK].
6 Press [Done].

Using the One-Touch Buttons

Follow this procedure to specify destinations using the one-touch buttons.
1 Press (SEND) ➞
[One-touch Buttons].

2 Select the desired one-touch
button.
Each one-touch button is assigned a three
digit number. If you know the one-touch
button’s three digit number, enter the
number for the desired one-touch button
using - (numeric keys).
one-touch button if it is not displayed.
NOTE
• You can select multiple one-touch buttons.
• To cancel the selected one-touch button, press [One-touch Buttons] ➞ press the
selected one-touch button again.
4 • The destinations you can specify may vary depending on the settings under <Send
own address’, the one-touch buttons containing e-mail addresses or I-fax addresses
are grayed out.
3 Press [Done].
The selected destination appears on the top
screen.
● If you want to check the selected destination:

❑ Press [Details] ➞ check the destination’s information ➞ press [Done].
If the destination is a group address, select one destination at a time ➞ press
[Details] ➞ check the destination’s information ➞ press [Done] twice.
For help, see step 3 in “Using the Address Book,” on p. 4-24.

● If you want to delete the selected destination:
❑ Press [Erase].
For help, see step 3 in “Using the Address Book,” on p. 4-24.

send documents.
NOTE
p. 2-2.
• If the settings under <When Sending File to Address Registered in Address Book> are 4

Editing/Deleting the Registered Information in the

One-Touch Buttons
Follow this procedure to edit or delete the registered information in the one-touch
buttons.
1 Display the Register One-touch Button screen.

For help, see step 1 in “Registering the One-Touch Buttons,” on p. 4-31.
2 Select the one-touch button to be

changed or deleted.
one-touch button if it is not displayed.
If you know the one-touch button’s three
digit number, enter the three digit number
of the desired one-touch button using -
(numeric keys).

NOTE
• One-touch buttons that already have destinations stored in them are displayed with a
black square (■) in the lower right corner of the button.
• If you select a one-touch button that already has destinations stored in it, the
destinations are displayed.

one-touch button.

❑ Press [Register/Edit].
one-touch button appear.
4
❑ Change the registered information ➞ press [OK].

The display returns to the Register One-touch Button screen.
NOTE
For instructions on how to register the one-touch buttons, see “Registering the
One-Touch Buttons,” on p. 4-31.

❑ Press [Erase].

❑ Press [Yes].
panel display.

Favorites Buttons
You can register the frequently used scan settings, send settings, and destinations
in a favorites button for future use. This feature is useful if you frequently send
documents with the same document settings to the same destination.
The following settings can be registered in a favorites button:
• Destinations
• Settings from the Scan Settings or the Send Settings screen (See Chapter 3,
“Specifying the Scan Settings,” or “Basic Sending Methods,” on p. 2-2.)
4 • Sender’s name (See “Registering the Unit Name,” on p. 1-11.)
Once you register a favorites button, you can send documents simply by selecting
the favorites button containing the desired document settings and destinations, and
pressing (Start).
IMPORTANT
NOTE
• The document settings and destinations registered in a favorites button are not
deleted when the power is turned OFF.
• If a destination included in a favorites button is deleted from the Address Book, it is
also deleted from the settings registered in the favorites button.
• If a destination is not registered in a favorites button, you need to specify destinations
when you send documents.
Registering the Favorites Buttons

Follow this procedure to register scan settings, send settings, and destinations in a
favorites button.
4-40 Favorites Buttons

1 Press (SEND) ➞ specify
scan settings, send settings, and
destinations that you want to
register in a favorite button.
2 Display the Register Favorites Button screen.

You can access this screen from the Additional Functions screen or by using the 4
Register key (shortcut key to the Register Favorites Button screen) on the Favorites

Buttons screen.

[Communications Settings].
❑ Press [TX Settings] under <Common

Settings>.
Favorites Buttons 4-41

❑ Press [▼] or [▲] until [Register Favorites
Button] appears ➞ press [Register
Favorites Button].
● If you want to access using the Register key on the Favorites Buttons
screen:
❑ Press [Favorites Buttons].
4
❑ Press .

3 Select a favorites button to
register ➞ press [Register/Edit].
favorites button if it is not displayed.
NOTE
• Favorites buttons that already have settings stored in them are displayed with a black
square (■) in the lower right corner of the button.
• If you select a favorites button that already has settings stored in it, the settings are
displayed. 4

4 Press [Register].
A screen appears, asking for your
confirmation to store the settings.
5 Confirm the settings.

If there are more settings than are currently
displayed, you can scroll through the
screen by pressing [ ] or [ ].

6 Press [Yes].
The message <Stored in memory.>
appears for approximately two seconds on
the touch panel display.
The stored settings are displayed.
7 Press [Name] to assign a name

to the selected favorite button.
Two lines can be used for the favorite
4 button name.
NOTE
If you do not specify a favorite button
name, the default name (M1 to M18) is
used.
8 Enter the favorite button name

(up to 10 characters) for line 1 ➞
press [Next].
NOTE
Reference Guide.

9 If necessary, enter the favorite
button name (up to 10
characters) for line 2 ➞ press
[OK].
10 Press [Done].
The assigned name appears on the favorite
button.
4

Using the Favorites Buttons

Follow this procedure to specify destinations using the favorites buttons.
1 Press (SEND) ➞ [Favorites

Buttons].

2 Select the favorites button
containing the desired
destination ➞ press [Done].
The registered document settings and
destinations are recalled.
NOTE
• You can manually change the recalled settings and destinations before you send your
documents.
• If you press another favorites button, the settings and destinations stored in that button
4 are recalled.
• To cancel the recalled settings and destinations, press (Reset).
• If multiple destinations are stored in the selected favorites button, the destinations may
not be listed in the order in which they were set.
own address’, the favorites buttons containing e-mail addresses or I-fax addresses are
not displayed.
3 Press (Start) to send documents.
NOTE
Editing/Deleting the Registered Information in the

Favorites Buttons
Follow this procedure to edit or delete the registered information in the favorites
buttons.

1 Display the Register Favorites Button screen.
Register key (shortcut key to the Register Favorites Button screen) on the Favorites
Buttons screen.

[Communications Settings].

❑ Press [TX Settings] under <Common
Settings>.
❑ Press [▼] or [▲] until [Register Favorites

Button] appears ➞ press [Register
Favorites Button].

● If you want to access using the Register key on the Favorites Buttons
screen:
❑ Press (SEND) ➞ [Favorites
Buttons].
❑ Press .
4
2 Select the favorites button to be

changed or deleted.

favorites button.

❑ Press [Register/Edit].
favorites button appear.
4
❑ Change the registered information ➞ press [Done].

The display returns to the Register Favorites Button screen.
NOTE
For instructions on how to register the favorites buttons, see “Registering the Favorites
Buttons,” on p. 4-40.

❑ Press [Erase].
❑ Confirm the settings.

If there are more settings than are
currently displayed, you can scroll
through the screen by pressing [ ] or
[ ].

❑ Press [Yes].
panel display.
NOTE
Favorites button names are not
deleted.
4

Job Recall
You can recall the last three destinations, scan settings, and send settings which
have been set, and then send your documents.
IMPORTANT
• The specified destinations, scan settings, and send settings are stored in memory
when:
- The control panel power switch is pressed
- (Start) is pressed
- (Reset) is pressed
- The Auto Clear mode activates 4
• The Standard mode is not stored in Recall memory.

NOTE
The three most recent settings stored in memory are not deleted when the power is
turned OFF.
1 Press (SEND) ➞ [Recall].
NOTE
If Restrict Recall in Restrict the Send
Function is set to ‘On’, [Recall] is not
displayed. (See Chapter 4, “Setting the
Send Function,” in the System Settings
Guide.)
2 Press [1 Before], [2 Before], or [3

Before].
Job Recall 4-51

NOTE
The destinations you can specify may vary depending on the settings under <Send
own address’, the buttons containing e-mail addresses or I-fax addresses are not
displayed.
3 Confirm the settings.

If there are more settings than are currently
displayed, you can scroll the screen by
pressing [ ] or [ ].
4
4 Press [OK].
NOTE
• You can manually change the recalled settings and destinations before you send your
documents.
• To cancel the recalled settings and destinations, press (Reset).
• If multiple destinations are stored in memory, the destinations may not be listed in the
order in which they were set.
5 Press (Start) to send documents.
NOTE
4-52 Job Recall

Job Recall 4-53

LDAP Server
You can specify e-mail addresses and fax numbers by searching the directory
listings on the network using LDAP (Lightweight Directory Access Protocol)
servers. E-mail addresses and fax numbers obtained via the server can be
specified as destinations or stored in the Address Book.
IMPORTANT
• If the Language Switch setting is set to ‘On’, some characters are restricted and
4 • You may have to set up the LDAP servers beforehand, depending on the network
environment.
• If you want to specify or register destinations via an LDAP server, the LDAP server
settings must be specified in the machine beforehand. (See Chapter 3, “Setting up the
Machine for Your Network Environment,” in the System Settings Guide.)
NOTE
• The information that can be obtained through the LDAP server varies, as follows:
- If only the Send function (optional for the imageRUNNER 2545/2535/2530/2525/
2520) is activated: Names and e-mail addresses
- If only the optional Super G3 Fax Board-AG1 is attached to the machine: Names and
fax numbers
- If both the Send function (optional for the imageRUNNER 2545/2535/2530/2525/
2520) is activated and the optional Super G3 Fax Board-AG1 is attached to the
machine: Names, e-mail addresses, and fax numbers
• You cannot directly specify a destination that is obtained via a server as a forwarding
destination. To specify the destination as a forwarding destination, you must first store
it in the Address Book. (See “Registering Addresses Obtained via an LDAP Server,”
on p. 4-61.)
Specifying Addresses via an LDAP Server

Follow this procedure to specify the destinations via an LDAP server.
4-54 LDAP Server

1 Press (SEND) ➞ [Network
Add. Book].
2 Press the Server to Search

drop-down list ➞ select the
4
desired server to search.

3 Specify the search criteria.
NOTE
If a destination has both a registered e-mail address and fax number, you can search
for it by entering either the e-mail address or the fax number as the search criterion.
● To use Simple Search:

❑ Select [Name], [E-mail], or [Fax].
LDAP Server 4-55

❑ Enter the name, e-mail address, or fax
number ➞ press [OK].
The search criteria boxes that are not
filled out, are not searched.
To make a more detailed search with
multiple search conditions, press
[Detailed Search], and follow the
directions below. The search criteria you
entered for Simple Search are
continuously used in Detailed Search.
● To use Detailed Search:

❑ Press [Detailed Search].
4
❑ Press [Add Condition].
❑ Press the search category drop-down list

➞ select the desired search category.
4-56 LDAP Server

[Name]: Search by name.
[E-mail]: Search by e-mail address.
[Fax]: Search by fax number.
[Organization]: Search by organization name.
[Org. Unit]: Search by organization unit (e.g., departments in an
organization).
For example, if cn(common name)=user1, ou(organization unit)=salesdept,
o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter
[Organization]/[Org. Unit] of the user as follows:
[Organization]=canon
[Org. Unit]=salesdept
NOTE
• [Oganization]/[Org. Unit] can be used as search categories only if the information has
been registered on the LDAP Server. 4
• Detailed Search by [Oganization]/[Org. Unit] may not be performed, depending on

whether the attribute types have been registered on the LDAP server and depending
on the type of application on the server.
• You can also add additional user-defined search attributes. For instructions on how to
register or edit a search attribute, see Chapter 3, “Setting up the Machine for Your
Network Environment,” in the System Settings Guide.
❑ Press the search condition drop-down list
➞ select the desired search condition.
[contains]: The result must contain the entered name, e-mail address, fax
number, organization, or organizational unit.
[does not contain]: The result must not contain the entered name, e-mail address,
fax number, organization, or organizational unit.
[equals]: The result must be exactly the same as the entered name, e-mail
address, fax number, organization, or organizational unit.
[differs from]: The result must be different from the entered name, e-mail
address, fax number, organization, or organizational unit.
[begins with]: The result must begin with the same first few letters that you
entered for the name, e-mail address, fax number, organization,
or organizational unit.
LDAP Server 4-57

[ends with]: The result must end with the same last few letters that you
entered for the name, e-mail address, fax number, organization,
or organizational unit.
❑ Press [Settings].
❑ Enter the search criterion ➞ press [OK].

4
❑ Press [OK].
4-58 LDAP Server

❑ To continue adding more search criteria,
press [or] or [and] ➞ repeat step 3.
[or]: The machine searches and returns a result that matches any of
the specified search criteria.
[and]: The machine searches and returns a result that matches all of the
specified search criteria.
To edit the search criteria, select the search criterion that you want to edit ➞ press
4
[Edit Condition] ➞ [Settings].

To delete the search criteria, select the criterion that you want to delete ➞ press
[Erase].
NOTE
• You can specify up to four different search criteria at a time.
• If you specify three or more search criteria, you cannot use both [or] and [and]
together.
• If you press [Simple Search] ➞ [Yes] after specifying search criteria on the Detailed
Search screen, the display changes to the Simple Search screen and the specified
detailed search criteria are deleted.
4 Press [Start Search].

To cancel searching while the machine is
searching for your criteria, press [Cancel].
If the machine finds some results before
you press [Cancel], these search results
are displayed.
IMPORTANT
• Searching for a destination via an LDAP server is not possible if the time setting of the
server and the time setting of the machine are more than five minutes apart. If you
cannot send even when the user name and password are correct, check the time
settings on the server and the machine.
LDAP Server 4-59

• The number of search results displayed will not exceed the maximum limit set in
Register LDAP Server in System Settings. (See Chapter 3, “Setting up the Machine for
Your Network Environment,” in the System Settings Guide.) If the desired destination
is not displayed, either increase the maximum number of addresses to search, or
change the search criteria.
NOTE
• If you press [Start Search] without specifying any search criteria, all of the addresses
stored on the LDAP server are displayed.
• The Enter Network Password screen is displayed if either one of the following is true:
- If <Login Information> in Register LDAP Server in System Settings is set to ‘Use’ or
‘Use (security authent.)’, and <Display authentication screen> is set to ‘On’. (See
Chapter 3, “Setting up the Machine for Your Network Environment,” in the System
Settings Guide.)
4 - If the user name, password, and domain name specified in Register LDAP Server in
System Settings are incorrect. (See Chapter 3, “Setting up the Machine for Your
Network Environment,” in the System Settings Guide.)
5 Select the desired destination

from the search results ➞ press
[OK].
If you press [Select e-mail for I-Fax], the
selected e-mail address can be specified
as an I-fax destination.
To continue searching, press [Back].
NOTE
• If both the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520)
is activated and the optional Super G3 Fax Board-AG1 is attached to the machine, you
can sort and limit the view of the displayed addresses by using the Type drop-down
list.
own address’, e-mail addresses are not displayed as the search results.
4-60 LDAP Server

• If a fax number or I-fax address is specified as the destination, read the displayed
message ➞ press [OK].
Registering Addresses Obtained via an LDAP Server

4
Follow this procedure to register the destinations that are obtained by searching the

directory listings on the network using LDAP (Lightweight Directory Access
Protocol) servers.
Registering in the Address Book

2 Press [Network Add. Book].
LDAP Server 4-61

3 Follow steps 2 to 4 in “Specifying Addresses via an LDAP Server,”
on p. 4-54 to search destinations.

from the search results.
If you want to select the first 32
destinations, press [Select All (Max 32)]. (If
a destination is selected, the key changes
to [Clear Selection].)
4 If you press [Register e-mail address for I-Fax], the selected e-mail address can be
registered as an I-fax destination. To register e-mail addresses as I-fax addresses,
register one e-mail address at a time.
NOTE
list.
5 Press [Next] to register the

selected destination.
4-62 LDAP Server

● If only one destination is selected:
❑ Confirm the address ➞ press [Next].
If necessary, edit the address. (See
“Editing/Deleting the Registered
Information in the Address Book,” on
p. 4-27.)
❑ Enter the register name (up to 16

4

NOTE
Reference Guide.
press keys, such as [ABC] and [DEF], on the Address Book screen. For instructions
on how to use the Address Book, see “Using the Address Book,” on p. 4-24.
● If multiple destinations are selected:

❑ Confirm the displayed message ➞ press
[OK].
LDAP Server 4-63

6 Press [Done].
screen.
The address and register name you specified appear on the Register Address screen
as follows:
4
Registering in the One-Touch Button
1 Display the Register One-touch Button screen ➞ press [Register/

Edit].
For help, see steps 1 and 2 in “Registering the One-Touch Buttons,” on p. 4-31.
4-64 LDAP Server

2 Press [Network Add. Book].
3 Follow steps 2 to 4 in “Specifying Addresses via an LDAP Server,”

on p. 4-54 to search destinations.
4

from the search results.
You cannot select multiple destinations at a
time.
If you press [Register e-mail address for
I-Fax], the selected e-mail address can be
registered as an I-fax destination. To
register e-mail addresses as I-fax
addresses, register one e-mail address at a
time.
NOTE
list.
LDAP Server 4-65

5 Press [Next] to register the
selected destination.
6 Confirm the address ➞ press

[Next].
If necessary, edit the address. (See
4 “Editing/Deleting the Registered
Information in the Address Book,” on
p. 4-27.)

keyboard ➞ press [Next].
NOTE
Reference Guide.
press keys, such as [ABC] and [DEF], on the Address Book screen. For instructions
on how to use the Address Book, see “Using the Address Book,” on p. 4-24.
4-66 LDAP Server

8 Enter the one-touch button name
(up to 12 characters) ➞ press
[OK].
9 Press [Done].

LDAP Server 4-67

4
4-68
LDAP Server
Receiving Documents 5
CHAPTER
This chapter describes the procedure for receiving documents, as well as some additional
reception features.
Basic Receiving Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Receiving Documents Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Receiving I-Fax Documents Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4
Advanced Receiving Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6
Receiving Documents in Memory without Printing Out (Memory Lock). . . . . . . . . . . . . . . . . . . .5-7
Available Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
Canceling Receiving Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9
5-1
Basic Receiving Methods
The types of documents the machine receives are I-fax and fax documents. When
these documents are sent to the machine, it receives and prints them automatically.
You can also receive I-fax documents manually at any time.
This section describes how the machine works when documents are received, and
introduces how to receive I-fax documents manually.
NOTE
• The machine can also receive e-mail messages from an e-mail application. If the
machine receives an e-mail with attachments, the messages and attachments are
printed separately. The accepted message format and file types are as follows:
- Message Format: Plain text
5 - File Types: TIFF-F (MH, MR, MMR compression), JPEG
• You cannot read e-mail messages on the machine’s display.
Receiving Documents
Receiving Documents Automatically

The following describes how the machine works when documents are received.
1 When documents are being received, the Processing/Data

indicator on the control panel flashes a green light.
NOTE
During reception, the transaction number is displayed on the touch panel display.
5-2 Basic Receiving Methods

2 When document reception is complete, the Processing/Data
indicator on the control panel maintains a steady green light. This
indicates that documents are stored in memory.
NOTE
• The Processing/Data indicator flashes or maintains a steady green light even when
the machine enters the Sleep mode.
• The Error indicator flashes when either the amount of available memory is low or
paper needs to be loaded into a paper drawer. 5
Receiving Documents
3 The document is printed.
The Processing/Data indicator goes out when documents stored in memory are
printed.
NOTE
• If there is no paper on which the received documents can be printed, the received
documents are stored in memory. Documents stored in memory are automatically
printed when paper is loaded into a paper drawer.
• The memory can hold a total of approximately 1,000 pages for sending and receiving
documents.
• If a printing error occurs, the Error indicator flashes a red light.
• When the machine receives I-fax documents, the sender’s I-fax address and the
subject of the I-fax documents are always printed at the top of the first page. (If the first
page of the I-fax documents contains the body text, the sender’s I-fax address and the
subject are not printed.)
From: [john@example.com]/Subject: [Attached Image]
Basic Receiving Methods 5-3

Receiving I-Fax Documents Manually
The machine regularly checks for the arrival of an I-fax. However, you can check for
the arrival of an I-fax at any time by performing the procedure below.
1 Press [System Monitor].
5
2 Press [RX/TX].
Receiving Documents
3 Select [RX Job Report].
5-4 Basic Receiving Methods

4 Press [Check RX I-Fax Job].
The machine accesses your mail server for
checking for I-fax documents.
NOTE
To be able to use [Check RX I-Fax Job], you must first set the POP (Post Office
Protocol) settings in E-mail/I-Fax so that you can receive documents using POP. (See
Chapter 3, “Setting up the Machine for Your Network Environment,” in the System
Settings Guide.)
5 Press (Reset) to return to the top screen. 5
Receiving Documents
Basic Receiving Methods 5-5

Advanced Receiving Methods
This section provides an overview of some additional features for receiving
documents.
Forwarding Received Documents

This machine enables you to automatically forward received I-fax/fax documents to
any desired destination. If a received document matches the specified forwarding
conditions, it is forwarded to the specified destination. Received documents that do
not match the forwarding conditions can also be forwarded to any desired
destination.
5
Receiving Documents
Forward
To use this feature, see Chapter 4, “Setting the Send Function,” in the System
Settings Guide.
IMPORTANT
If a blackout occurs or the machine is turned OFF while the machine is receiving the
documents to be forwarded, the received documents are not forwarded to the
specified destination. These documents are printed after the power is turnd ON.
5-6 Advanced Receiving Methods

Receiving Documents in Memory without Printing Out
(Memory Lock)
Normally a document is printed as soon as you receive it. However, there may be
occasions when you want the machine to store all documents in memory until you
are ready to print them. Locking the machine to receive and store all documents in
memory is called Memory Lock.
Memory
I-Fax Reception
Print Send 5
Fax Reception
Receiving Documents
To use this feature, see Chapter 4, “Setting the Send Function,” in the System
Settings Guide.
IMPORTANT
• Additional documents cannot be received in memory in any of the following cases (the
numbers below may vary depending on the remaining capacity of memory):
- When a total of 95 documents (75 documents if only I-fax documents are stored)
have been stored in memory
- When a total of approximately 1,000 pages have been stored in memory
- When a total of 90 received documents or 99 report jobs are waiting to be printed
while the machine is out of paper.
• Even if a blackout occurs or the machine is turned OFF, a built-in battery retains the
documents received in memory for about an hour. However, if the battery is not fully
charged, the documents may not be retained. (To fully charge the built-in battery, it
takes about two hours after the main power switch is turned ON.)
NOTE
The System Monitor screen enables you to check, delete, and forward documents
received in memory. (See “Checking/Changing the Status of Documents Received in
Memory,” on p. 6-14.)
Advanced Receiving Methods 5-7

Available Paper Sizes
When received documents are printed, they are printed from the paper drawer that
has the same size paper as the received document. If all of the settings in Select
Cassette in RX Settings under <Common Settings> are set to ‘On’ and paper of the
correct size is not available, the machine automatically selects a different paper
size in the order indicated in the table below. The paper size is automatically
selected in the same order, even if paper runs out during printing.
■ Available Paper Sizes for Received Documents

A3 originals A3 ➞ B4* ➞ A4* ➞ A4R*
B4 originals B4 ➞ A3 ➞ A4* ➞ A4R* ➞ B5 ➞ B5R
5 A4 originals A4 ➞ A4R ➞ B4 ➞ A3 ➞ B5* ➞ B5R*
B5 originals B5 ➞ B5R ➞ B4 ➞ A4 ➞ A4R ➞ A3
Receiving Documents
A5 originals A5R ➞ A4 ➞ A4R ➞ B5 ➞ B5R ➞ B4 ➞ A3

* Received documents are automatically reduced or separated before being printed on the paper size indicated.
IMPORTANT
• Received documents can be printed on the following paper sizes and paper types:
- Paper Sizes: A3, B4, A4, A4R, B5, B5R, or A5R
- Paper Types: plain, recycled, or color
• The order of paper selection may differ depending on the resolution set on the sending
party’s machine.
NOTE
• You can specify any paper drawer to receive I-fax/fax documents. The default setting is
‘On’, except for the stack bypass. (See Chapter 3, “Configuring the Machine’s Basic
Settings,” in the Reference Guide.)
• You can set the machine to reduce received documents to 75%, 90%, 95%, or 97% if
the document is larger than any of the available paper sizes. (See “Reducing a
Received Document,” on p. 7-36.)
• You can change the order of paper selection. (See “Specifying the Methods for
Printing Received Documents (Paper Drawer Selection),” on p. 7-34.)
• You can set the machine to print received documents on both sides of the paper. (See
“Printing Received Documents on Both Sides of Paper,” on p. 7-32.)
• Received documents are output face down in the order in which the pages are
received.
5-8 Available Paper Sizes

Canceling Receiving Fax Documents
Follow the procedure below to cancel a fax reception in progress.
1 Visually check the Processing/Data indicator to confirm

documents are being received.
When documents are being received, the Processing/Data indicator flashes a green
light.
2 Press [System Monitor] during

reception. 5
Receiving Documents
3 Press [Fax].
Canceling Receiving Fax Documents 5-9

4 Press [RX Job Status].
5 Select the job you want to cancel

➞ press [Cancel].
5
Receiving Documents
6 Press [Yes].
An alarm sounds and document reception
is canceled.
A RX Report is printed automatically, unless
this feature has been turned off. (See “RX
Report,” on p. 8-13.)
5-10 Canceling Receiving Fax Documents

Checking/Changing the Status
of Documents in Memory 6
CHAPTER
This chapter describes how to check and change the status of documents in memory.
Checking/Deleting Documents Being Sent or Waiting To Be Sent . . . . . . . . . . . . . . . . . . 6-2

E-Mail/I-Fax/File Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4
Checking/Deleting Fax Documents Being Received or Waiting To Be Printed. . . . . . . . . 6-7
Checking/Printing Communication Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
E-Mail/I-Fax/File Server/USB Memory Media Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-11
Checking/Changing the Status of Documents Received in Memory . . . . . . . . . . . . . . . 6-14
I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-14
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-17
Checking/Changing the Status of Documents with Forwarding Errors . . . . . . . . . . . . . . 6-20
I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-20
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23
6-1
Checking/Deleting Documents Being Sent or Waiting To
Be Sent
This section describes how to check the detailed information of documents
currently being sent or waiting to be sent, as well as how to delete these documents
as necessary. You can check details such as the destination and the date and time
the job was specified.
E-Mail/I-Fax/File Server
Follow this procedure to check and delete the documents sent via e-mail and I-fax,
or to a file server.
6
Checking/Changing the Status of Documents in Memory
2 Press [RX/TX].
6-2 Checking/Deleting Documents Being Sent or Waiting To Be Sent

3 Select the job whose detailed
information you want to check ➞
press [Details].
If the job that you want to select is not
displayed, press [ ] or [ ] to scroll to the
job.
NOTE
Up to 70 jobs can be displayed. When the number of jobs exceeds the limit, the oldest
job is deleted each time a new job is added.
4 Check the details of the selected

job ➞ press [Done].

● If you want to delete the selected job:
❑ Press [Cancel].
IMPORTANT
Checking/Deleting Documents Being Sent or Waiting To Be Sent 6-3

❑ Press [Yes].
IMPORTANT
If a job is in the process of being sent, it may not be canceled even if you press
[Yes].
NOTE
If you cancel a job during sequential broadcasting, all of the destinations
following the one to which the document is currently being sent will be canceled.
6
Fax
Follow this procedure to check and delete the documents sent via fax.

2 Press [Fax].

press [Details].
job.

NOTE

Checking/Deleting Documents Being Sent or Waiting To Be Sent 6-5

❑ Press [Cancel].
IMPORTANT
❑ Press [Yes].
6
IMPORTANT
If a job is in the process of being sent, it may not be canceled even if you press
[Yes].
NOTE
If you cancel a job during sequential broadcasting, all of the destinations
following the one to which the document is currently being sent will be canceled.

Checking/Deleting Fax Documents Being Received or
Waiting To Be Printed
This section describes how to check the detailed information of fax documents
currently being received or waiting to be printed, as well as how to delete these
documents as necessary. You can check details such as the destination and the
date and time the job was received.
1 Press [System Monitor] ➞ [Fax].

For help, see steps 1 and 2 in “Fax,” on p. 6-4.
2 Press [RX Job Status].

press [Details].
job.
NOTE
Checking/Deleting Fax Documents Being Received or Waiting To Be Printed 6-7


❑ Press [Cancel] or [Erase].
If the job currently being received is
selected, [Cancel] is displayed on the
screen.
If the job waiting to be printed is
selected, [Erase] is displayed on the
screen.
6
❑ Press [Yes].
NOTE
You cannot delete the job currently being printed.
6-8 Checking/Deleting Fax Documents Being Received or Waiting To Be Printed

Checking/Printing Communication Log
This section describes how to check or print the results of transactions.
NOTE
• If Job Log Display in System Settings is set to ‘Off’, the sending and receiving
transactions are not displayed on the System Monitor screen. (See Chapter 6,
“Protecting the Machine from Unauthorized Access,” in the System Settings Guide.)
• A communication log can be printed only if A3, B4, A4, or A4R (plain, recycled, or
color paper) is loaded in the paper sources whose settings in Other in Drawer
Eligibility For APS/ADS are set to ‘On’. (See Chapter 3, “Configuring the Machine’s
Basic Settings,” in the Reference Guide.)
E-Mail/I-Fax/File Server/USB Memory Media Device

Follow this procedure to check and print the results of the following types of
documents: 6
• Documents sent via e-mail I-fax, and fax, or to a file server or USB memory media

device
• Documents received via I-fax and fax
NOTE
• If Memory Media Send Log in System Settings is set to ‘Do Not Retain’, the results of
documents sent to a USB memory media device are not stored. (See Chapter 7,
“Other System Settings,” in the System Settings Guide.)
• If you want to check and print only the results of fax transactions, see “Fax,” on p. 6-11.
1 Press [System Monitor] ➞ [RX/TX].

For help, see steps 1 and 2 in “E-Mail/I-Fax/File Server,” on p. 6-2.
Checking/Printing Communication Log 6-9

2 Press [TX Job Log] or [RX Job
Report].
[TX Job Log]: Displays the sending results.

[RX Job
Displays the receiving results.
Report]:

press [Details].
6 displayed, press [ ] or [ ] to scroll to the
job.
NOTE
Up to 128 jobs can be displayed. When the number of jobs exceeds the limit, the
oldest job is deleted each time a new job is added.

6-10 Checking/Printing Communication Log

● If you want to print a list of transaction results:
❑ Press [Print List].
❑ Press [Yes].

Fax
Follow this procedure to check and print the results of documents sent via fax.
1 Press [System Monitor] ➞ [Fax].

For help, see steps 1 and 2 in “Fax,” on p. 6-4.

2 Press [Log].

press [Details].
job.
6
NOTE

6-12 Checking/Printing Communication Log

● If you want to print a list of transaction results:
❑ Press [Print List].
❑ Press [Yes].


Checking/Changing the Status of Documents Received
in Memory
This section describes how to check the detailed information of documents
received in memory. You can also delete and forward those documents.
I-Fax
Follow this procedure to check, delete, and forward the I-fax documents in memory.

2 Press [RX Job Report].

6
3 Press [I-Fax Mem. Lock Doc.].
6-14 Checking/Changing the Status of Documents Received in Memory

press [Details].
job.

job.

● If you want to forward the selected job:
❑ Press [Forward].
IMPORTANT
Send, [Forward] is not available.
Checking/Changing the Status of Documents Received in Memory 6-15

❑ Select the forwarding destination from
the Address Book ➞ press [Start].
NOTE
p. 4-24.
Book list.

6
❑ Press [Done].
❑ Press [Erase].

❑ Press [Yes].
Fax
Follow this procedure to check, delete, and forward the fax documents in memory.
1 Press [System Monitor] ➞ [Fax] ➞ [RX Job Status]. 6

For help, see steps 1 and 2 in “Checking/Deleting Fax Documents Being Received or
Waiting To Be Printed,” on p. 6-7.

press [Details].
job.

job.

IMPORTANT
6

NOTE
p. 4-24.
Book list.

❑ Press [Done].
❑ Press [Erase].

❑ Press [Yes].

Checking/Changing the Status of Documents with
Forwarding Errors
This section describes how to check the detailed information of documents that the
machine failed to forward. You can also delete, print, and forward those documents.
NOTE
Jobs with forwarding errors are stored in memory only if Store Image to Memory in
Store/Print When Forwarding is set to ‘For Error Only’. (See Chapter 4, “Setting the
Send Function,” in the System Settings Guide.)
I-Fax
Follow this procedure to check, delete, print, and forward I-fax documents with
forwarding errors.
6
2 Press [RX Job Report] ➞ [I-Fax Mem. Lock Doc.].

For help, see steps 2 and 3 in “I-Fax,” on p. 6-14.
3 Press [Forwarding Er.Status].
6-20 Checking/Changing the Status of Documents with Forwarding Errors

press [Details].
job.


❑ Press [Erase].
Checking/Changing the Status of Documents with Forwarding Errors 6-21

❑ Press [Yes].
The message <Erasing...> appears for
panel display.
The selected job is deleted.
● If you want to print the selected job:

❑ Press [Print].
6
❑ Press [Yes].

IMPORTANT


NOTE
p. 4-24.
• If the transfer is successful, the document is deleted from memory.
• You cannot select a group address.
Book list.
Fax
Follow this procedure to check, delete, print, and forward fax documents with
forwarding errors.

1 Press [System Monitor] ➞ [Fax] ➞ [RX Job Status].
For help, see steps 1 and 2 in “Checking/Deleting Fax Documents Being Received or
Waiting To Be Printed,” on p. 6-7.
2 Press [Forwarding Er.Status].

6 press [Details].

job.


❑ Press [Erase].
❑ Press [Yes].
The message <Erasing...> appears for
panel display.
The selected job is deleted.

● If you want to print the selected job:
❑ Press [Print].

❑ Press [Yes].

IMPORTANT
6

NOTE
p. 4-24.
• If the transfer is successful, the document is deleted from memory.
• You cannot select a group address.
Restriction Settings>. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.)
For example, if E-mail Send is set to ‘Do not allow’ or ‘Only allow sending to own address’,
e-mail addresses and I-fax addresses are not displayed in the Address Book list.

Customizing the Machine’s
Settings 7
CHAPTER
This chapter describes how to store and change the default settings of the transmission/
reception features to suit your needs.
Transmission Related Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Specifying the Data Compression Ratio for Sending Color Documents . . . . . . . . . . . . . . . . . . .7-2
Resending Data Automatically When an Error Occurs (Retry Times) . . . . . . . . . . . . . . . . . . . . .7-4
Registering Frequently Used Scan Settings as Default (Standard Send Settings) . . . . . . . . . . .7-5
Printing Sender Information on a Sent Document (TX Terminal ID) . . . . . . . . . . . . . . . . . . . . . . .7-9
Specifying the Gamma Value for Sending Color Documents . . . . . . . . . . . . . . . . . . . . . . . . . .7-13
Adjusting the Contrast (Sharpness) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15
Adjusting the Image Quality of PDF (Compact) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-17
Specifying the Settings for Sending PDF (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18
Color TX Scan Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19
Specifying What to Display on the Screen for a Send Operation . . . . . . . . . . . . . . . . . . . . . . .7-21
Restoring the TX Settings to Their Default . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-22
Sending with Error Correction Mode (ECM Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-23
Adjusting the Pause Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25
Redialing Automatically When the Line Is Busy (Auto Redial) . . . . . . . . . . . . . . . . . . . . . . . . . .7-26
Checking the Dial Tone Before Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-30
TX Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-31
Reception Related Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-32
Printing Received Documents on Both Sides of Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-32
Specifying the Methods for Printing Received Documents (Paper Drawer Selection) . . . . . . .7-34
Reducing a Received Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-36
Printing Footer Information on a Received Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-38
Specifying the Gamma Value for Receiving Color Documents . . . . . . . . . . . . . . . . . . . . . . . . .7-40
Receiving with Error Correction Mode (ECM Reception) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-41
Rejecting Incoming Faxes from the Unidentified Senders. . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-43
7-1
Transmission Related Items
This section describes the transmission features that can be customized to your
preferences.
Specifying the Data Compression Ratio for Sending Color

Documents
You can set the compression ratio for color scanned data. A high compression ratio
reduces the amount of memory used for the document, but results in low quality
images. Conversely, a low compression ratio increases the amount of memory
used for the document, but results in high quality images.
NOTE
• This setting is effective when [JPEG], [PDF], or [PDF (OCR)] is selected as the file
format.
• If you are sending documents via I-fax and fax or to a USB memory media device, this
setting is disabled.
7 • The default setting is ‘Normal’.
Customizing the Machine’s Settings

Settings].
7-2 Transmission Related Items

3 Press [TX Settings] under
<Common Settings>.
4 Press [Data Compression Ratio].
5 Select [High Ratio], [Normal], or

7
[Low Ratio] ➞ press [OK].

[High Ratio]: A small amount of memory is used for the document, but the
images are of a low quality.
[Normal]: The amount of memory used for the document and the quality of
the images are moderate, between the High and Low Ratio
settings.
[Low Ratio]: A large amount of memory is used for the document, but the
images are of a high quality.
Transmission Related Items 7-3

NOTE
If [PDF (Compact)], [PDF (Compact+OCR)], or [JPEG] is selected as the file format,
set Data Compression Ratio to ‘Normal’ or ‘Low Ratio’. If Data Compression Ratio is
set to ‘High Ratio’, the images that are output may be of a low quality even if ‘Image
Priority’ is selected in step 3 of “Color TX Scan Settings,” on p. 7-19.
Resending Data Automatically When an Error Occurs

(Retry Times)
Retry Times is the mode which automatically resends data when the data cannot
be sent. This occurs because the receiver is busy sending or receiving, or when an
error occurs. This setting determines the number of retry attempts. You can set
from one to five retry attempts, or select ‘0’ to turn the Retry Times mode ‘Off’.
NOTE
• If you are sending documents via fax or to a USB memory media device, this setting is
disabled.
• The default setting is ‘3times’.
7
[TX Settings] under <Common Settings>.

For help, see steps 1 to 3 in “Specifying the Data Compression Ratio for Sending Color
Documents,” on p. 7-2.
2 Press [Retry Times].

3 Press [-] or [+] to set the number
of Retry Times ➞ press [OK].
If the number of retry times is set to ‘0’, the
machine will not resend the data.
You can also use - (numeric keys) to
enter the value.
Registering Frequently Used Scan Settings as Default

(Standard Send Settings)
This mode enables you to register frequently used scan settings for future use. The
registered settings are always used when sending documents, unless you do not
change the settings on the Scan Settings or Send Settings screen.
NOTE
• The default settings are:
7

- Color Mode: ‘B&W’
- Document Size: ‘Auto’
- File Format: ‘TIFF’
- Adjust
‘Off’
Background:
- Resolution: ‘200 × 200 dpi’
- Finished Stamp: ‘Off’
- Density: ‘5’
- Original Type: ‘Text/Photo’
• If you are sending documents via I-fax and fax, the color mode and file format set here
are disabled.

Registering the Standard Send Settings
Follow this procedure to change and register the standard send settings.

2 Press [▼] or [▲] until [Edit

Standard Send Settings] appears
➞ press [Edit Standard Send
Settings].
7 3 Press [Store].
4 Specify the desired settings ➞ press [OK].

You can specify the following settings:

A B
H C
D
G
E
A Specifies the color mode of scanned originals. (See “Specifying

(Color Mode) the Color Mode and Resolution,” on p. 3-2.)
B Specifies the resolution of scanned originals. (See “Specifying
(Resolution) the Color Mode and Resolution,” on p. 3-2.)
C Stamps the front side of scanned originals. (See “Stamping
(Finished Stamp) Originals Which Have Already Been Scanned,” on p. 3-24.)
D Adjusts the density of scanned originals. (See “Adjusting the
(Density) Density and Image Quality,” on p. 3-9.)
E Adjusts the image quality of scanned originals. (See “Adjusting
(Original Type) the Density and Image Quality,” on p. 3-9.)
F Adjusts the density of the background color when scanning color
(Adjust Background) originals. (See “Adjusting the Density of Background Color,” on 7
p. 3-18.)

G Specifies the file format of scanned originals. (See “Specifying
(File Format) the File Format,” on p. 3-21.)
H Specifies the document size. (See “Specifying the Document
(Document Size) Size,” on p. 3-6.)
IMPORTANT
• [Finished Stamp] is available only when the following options are attached to the
machine:
- Stamp Unit-B1
- Feeder* (DADF-AA1 for the imageRUNNER 2545/2535 or DADF-AB1 for the
imageRUNNER 2530/2525/2520)
* Standard-equipped for the imageRUNNER 2545i/2535i/2525i/2520i.
• The setting for [Adjust Background] is invalid when all of the conditions below are met.
“Specifying the Color Mode and Resolution,” on p. 3-2.)
To activate [Adjust Background], change the settings.

NOTE
If you set Document Size to anything but ‘Auto,’ [Finished Stamp] is grayed out.
Restoring the Standard Send Settings to Their Default

Follow this procedure to restore the standard send settings to their default settings.

2 Press [▼] or [▲] until [Edit

Standard Send Settings] appears
➞ press [Edit Standard Send
Settings].
7
3 Press [Initialize].

4 Press [Yes].
The message <Initialized.> appears for
panel display.
The Standard settings are initialized.
Printing Sender Information on a Sent Document (TX

Terminal ID)
The TX Terminal ID setting enables you to specify whether the Terminal ID
information is printed at the top of documents that you send via I-fax/fax.
Information such as your I-fax address, name, and fax number is printed, enabling
the recipient to know who sent the document.
NOTE
7

- TX Terminal ID: ‘On’
- Printing Position: ‘Outside’
- Telephone # Mark: ‘FAX’ (Telephone # Mark appears only when the optional Super
G3 Fax Board-AG1 is attached to the machine.)


2 Press [▼] or [▲] until [TX
Terminal ID] appears ➞ press [TX
Terminal ID].
3 Select [On] or [Off].
7 ● If you select [On] with the optional Super G3 Fax Board-AG1 not attached
to the machine:
❑ Press [Option].

❑ Select [Inside] or [Outside] ➞ press [OK].
[Inside]: The Terminal ID information is printed inside the image area on

the recipient’s paper.
[Outside]: The Terminal ID information is printed outside the image area on
Example: If you set the TX Terminal ID to ‘On’, the Terminal ID information is
printed on the recipient’s paper as follows:
31/12 2009 10:50 IFAX xxx@xxxx.xxx

Inside

Original Area
Outside 31/12 2009 10:50 IFAX xxx@xxxx.xxx
● If you select [On] with the optional Super G3 Fax Board-AG1 attached to
the machine:
❑ Press [Option].

❑ Specify each setting ➞ press [OK].
<Printing Position>
[Inside]: The Terminal ID information is printed inside the image area on
[Outside]: The Terminal ID information is printed outside the image area on
<Telephone # Mark>
[FAX]: “IFAX” or “FAX” is printed before the I-fax address or fax number.
[TEL]: “TEL” is printed before the telephone number.
Example: If you set the TX Terminal ID to ‘On’, the Terminal ID information is
printed on the recipient’s paper as follows:
7
Inside 31/12 2009 10:50 123xxxxxxx CANON
FAX/IFAX/TEL Original Area
Outside 31/12 2009 10:50 123xxxxxxx CANON

● If you select [Off]:
❑ Press [OK].
Specifying the Gamma Value for Sending Color

Documents
You can set the gamma value for color scanned data. If the set value corresponds
to the gamma value on the recipient’s machine, the scan exposure of the output
data at the recipient’s machine is automatically adjusted to the level best suited to
the quality of the original. Gamma values are expressed as input-output 7
characteristics. Output is darkened when the gamma value is increased, and it is

lightened when the gamma value is decreased. If the density of images received at
the destination is excessively light or dark, the gamma value can be changed
before resending the images.
NOTE
• If you are sending documents via I-fax and fax, this setting is disabled.
• If [PDF (Compact)] or [PDF (Compact+OCR)] is selected as the file format, this setting
is disabled.
• The default setting is ‘Gamma 1.8’.


2 Press [▼] or [▲] until [Gamma
Value for Color Send Jobs]
appears ➞ press [Gamma Value
for Color Send Jobs].
3 Select [Gamma 1.0], [Gamma

1.4], [Gamma 1.8], or [Gamma
2.2] ➞ press [OK].
7 [Gamma 1.0]: Although light output results can be obtained, the overall color
impression is pale.
[Gamma 1.4]: Output results that are slightly lighter than the default gamma
value can be obtained.
[Gamma 1.8]: The default setting. Dark output results can be obtained, while
the detail of the darkest portion is not solid.
[Gamma 2.2]: Dark output results can be obtained overall, although the detail
of the darkest portion may be solid.*
* The word “solid” indicates that if you adjust the exposure to a darker setting when making copies of an image,
the fine details of the image may appear as blended in with the background. As a result, the fine details may
not show in a distinct fashion.

Adjusting the Contrast (Sharpness)
This mode enables you to scan original images with a sharper or softer contrast.
IMPORTANT
The setting for [Sharpness] is invalid when all of the conditions below are met.
To activate [Sharpness], change the settings.
NOTE
The default setting is ‘4’.

7
2 Press [▼] or [▲] until

[Sharpness] appears ➞ press
[Sharpness].

3 Press [Low] or [High] to adjust
the sharpness ➞ press [OK].
[Low]: To scan originals containing printed images or other halftones,

the setting should be towards [Low]. This setting lessens the
moiré effect (a shimmering, wavy pattern).
[High]: To scan text or lines clearly, the setting should be towards [High].
This setting is particularly suited for scanning blueprints and faint
pencil drawn images.
7

Adjusting the Image Quality of PDF (Compact)
If [PDF (Compact)] or [PDF (Compact+OCR) is selected as the file format, you can
set the image quality level of the document.
NOTE
• The default setting is ‘Normal’.

2 Press [▼] or [▲] until [PDF

(Compact) Image Quality]
appears ➞ press [PDF (Compact)
Image Quality].

3 Specify each setting ➞ press
[OK].
[Data Size Priority]: The data size is small, but the image quality is low.
[Normal]: The data size and image quality are in between those of [Data
Size Priority] and [Image Priority].
[Image Priority]: The data size is large, but the image quality is high.

NOTE
• The setting made for <Image Level in Text/Photo or Photo Mode> or <Image Level in
Text Mode> is enabled only if [Text/Photo], [Photo], or [Text] is selected as the image
quality setting. (See “Adjusting the Density and Image Quality,” on p. 3-9.)
• If an original with many colors is scanned, the compression level is determined by the
data size and the number of colors, according to the selected image level. However, if
the original is in monochrome or has few colors, it does not matter which image level
you select.
Specifying the Settings for Sending PDF (OCR)

This mode enables you to perform OCR (optical character recognition) on a
scanned original to create a PDF with searchable text.
This mode automatically detects the orientation of the characters on the original
when sending it.
NOTE
• This mode is available only when the optional OCR function is activated.
• The default setting is ‘On’.
7

2 Press [▼] or [▲] until [PDF (OCR)

Orig. Auto Detect. Settings]
appears ➞ press [PDF (OCR)
Orig. Auto Detect. Settings].

3 Select [On] or [Off] ➞ press [OK].
[On]: The orientation of the original is detected, and the document is

automatically rotated before sending.
[Off]: The orientation of the original is not detected, and the document
is sent as is.
Color TX Scan Settings

You can set the priority for color scanned data. Selecting Speed Priority reduces
the time spent on sending the document, but results in low quality images.
Conversely, selecting Image Priority increases the time spent on sending the
7
document, but results in high quality images.

NOTE
• This feature is available for imageRUNNER 2530/2525i/2525/2520i/2520.
• The default setting is ‘Speed Priority’.
• This setting is disabled when:
- Sending documents via I-fax and fax or to a USB memory media device
- Placing your originals on the platen glass for scanning


2 Press [▼] or [▲] until [Color TX
Scan Settings] appears ➞ press
[Color TX Scan Settings].
3 Select [Speed Priority] or [Image

Priority] ➞ [OK].
7 [Speed Priority]: Less time is spent in sending the document, but the images are
of a low quality.
[Image Priority]: More time is spent in sending the document, but the images are
of a high quality.

Specifying What to Display on the Screen for a Send
Operation
This mode enables you to specify what screen is displayed first for a send
operation. You can select the desired screen from the One-touch screen, Favorites
Buttons screen, or top screen (Send). The specified screen is displayed when:
• (SEND) or (Reset) is pressed
• The power is turned ON
• The Auto Clear mode is activated
NOTE
The default setting is ‘Initial Function’.

2 Press [▼] or [▲] until [Default 7

Screen for Send] appears ➞

press [Default Screen for Send].
3 Select [Favorites Buttons],

[One-touch Buttons], or [Initial
Function] ➞ press [OK].

[Favorites Buttons]: The Favorite Buttons screen is displayed first for a send
operation.
[One-touch Buttons]: The One-touch screen is displayed first for a send operation.
[Initial Function]: The top screen (Send) is displayed first for a send operation.
Restoring the TX Settings to Their Default

You can restore almost all of the TX Settings to their default settings.
IMPORTANT
The following setting items are not initialized even if you initialize the TX Settings:
- Unit Name
- Retry Times
- Edit Standard Send Settings
- TX Terminal ID
NOTE
If you initialize the TX Settings, the settings stored in the favorites buttons are also
initialized.
7

2 Press [▼] or [▲] until [Initialize

TX Settings] appears ➞ press
[Initialize TX Settings].

3 Press [Yes].
The message <Initialized.> appears for
panel display.
The TX settings are initialized.
Sending with Error Correction Mode (ECM Transmission)

ECM (Error Correction Mode) reduces the effect of system and line errors on
documents that may occur when sending or receiving with another fax machine that
supports ECM. If the other machine does not support ECM, this setting is ignored.
If transmission speed appears to be extremely slow, you may be able to speed up
the transmission time by turning ECM ‘Off’.
IMPORTANT 7
• If you want to transmit using ECM, ECM reception should be set on the recipient’s

machine. This setting is ignored unless ECM is set in both machines.
• Even when ECM is set, errors can sometimes occur due to a poor telephone line
connection.
• If there is trouble with the line, it will take more time to send the documents.
NOTE


Settings].
3 Press [TX Settings] under <Fax

Settings>.
7
4 Press [ECM TX].

[On]: Uses ECM.

[Off]: Does not use ECM.
Adjusting the Pause Time

Some overseas dialing may be affected by the distance or complex routing of
connections when dialing the international access code, country code, and the
destination’s telephone number all at once. In such cases, insert a pause after the
international access code. This helps to improve the connection. 7

NOTE
• You can insert a pause when you dial the fax number using - (numeric keys).
(See “Sending a Fax,” on p. 2-24, and “Calling from an Extension,” on p. 2-50.)
• Pauses entered at the end of dialed fax numbers are always 10 seconds long.
• The default setting is ‘2sec(s)’.

[TX Settings] under <Fax Settings>.
For help, see steps 1 to 3 in “Sending with Error Correction Mode (ECM
Transmission),” on p. 7-23.

2 Press [Pause Time].
3 Press [-] or [+] to set the pause

time ➞ press [OK].
You can also use - (numeric keys) to
enter the value.
7
Redialing Automatically When the Line Is Busy (Auto

Redial)
Auto Redial enables the machine to automatically redial the recipient’s fax number
if the recipient cannot be reached due to a busy line or sending error.
Auto Redial can be turned ‘On’ or ‘Off’. If you set Auto Redial to ‘On’, you can set
how many times the machine redials, the redial interval, and whether the document
should be resent in the event of an error.
NOTE
- Auto Redial: ‘On’
- Redial Times: ‘2times’
- Redial Interval: ‘2min(s)’
- TX Error Redial: ‘All Pages’

2 Press [Auto Redial].

● If you select [On]:
❑ Press [Option].

❑ Press [Redial Times].
❑ Press [-] or [+] to set the number of redial

times ➞ press [OK].
You can also use - (numeric keys)
to enter the value.
❑ Press [Redial Interval].

7
❑ Press [-] or [+] to set the redial interval ➞

press [OK].
You can also use - (numeric keys)
to enter the value.

❑ Press [TX Error Redial].
❑ Select [Error and 1st page], [All pages],

or [Off] ➞ press [OK].
[Error and 1st page]: Auto Redial takes place if a sending error occurs. The first page
of the document, the error page, and all subsequent pages are 7
resent.

[All pages]: Auto Redial takes place if a sending error occurs. All pages of
the document are resent.
[Off]: Redialing does not take place if a sending error occurs.

❑ Press [OK].

Checking the Dial Tone Before Sending
You can set whether to check for the dial tone before dialing when sending a fax.
NOTE
• The default setting is ‘Off’.
• This feature is not available in Singapore.

2 Press [Check Dial Tone Before

Sending].
7
NOTE
The Check Dial Tone Before Sending mode is enabled only after you restart the
machine (the main power switch is turned OFF, then back ON again).

TX Rotation
The TX Rotation function automatically corrects the orientation of the document by
rotating the image when sending a fax. For example, if a document with a horizontal
orientation is placed vertically, the machine rotates the image and sends it
horizontally.
NOTE
• You can use the TX Rotation mode for A4 documents only.
• The TX Rotation mode is not available if you are using the Direct Sending or Manual
Sending.
• The default setting is ‘On’.

2 Press [▼] or [▲] until [Rotate

Send] appears ➞ press [Rotate
Send]. 7


Reception Related Items
This section describes the reception features that can be customized to your
preferences.
Printing Received Documents on Both Sides of Paper

You can print received documents on both sides of the paper, enabling you to save
paper.
NOTE
The default setting is ‘Off’.

7 2 Press [Communications
Settings].
7-32 Reception Related Items

3 Press [RX Settings] under
<Common Settings>.
4 Press [2-Sided Print].

7

Reception Related Items 7-33

Specifying the Methods for Printing Received Documents
(Paper Drawer Selection)
You can set how the machine prints documents when there is no paper matching
the size of the received document.
The four available printing methods (Switches A, B, C, and D) are described below.
■ Switch A
The image is printed over two sheets of paper that have the same combined size
as the received document.
Received Data (Original) Output
A3 A4 A4
■ Switch B
The image is printed with blank space on paper that has the same width as the
7 received document.
A4 A3
■ Switch C
The image is reduced and printed on paper that differs in width from the received
document.
A4R
A3

■ Switch D
The image is printed on paper that is larger in size than the received document.
A4R
A3
NOTE
• For more information on selecting a paper source for printing received documents, see
Chapter 3, “Configuring the Machine’s Basic Settings,” in the Reference Guide.
• The default setting for all switches is ‘On’.

[RX Settings] under <Common Settings>.
For help, see steps 1 to 3 in “Printing Received Documents on Both Sides of Paper,”
on p. 7-32.
2 Press [Select Cassette]. 7

3 Select [On] or [Off] for the
respective switches ➞ press
[OK].

Reducing a Received Document

You can set the machine to automatically reduce the size of received documents so
that the whole document is printed within the printable area of the paper.
NOTE
- Receive Reduction: ‘On’
- RX Reduction: ‘Auto’
- Reduce %: ‘90%’
- Reduce Direction: ‘Vertical Only’

on p. 7-32.
7 2 Press [Receive Reduction].


[On]: Reduces received documents.

[Off]: Does not reduce received documents.
● If you select [On]:

❑ Specify each setting ➞ press [OK].

<RX Reduction>:
[Auto]: The image is automatically reduced by a suitable reduction ratio.
[Fix. Red.]: The image is reduced by the reduction ratio set in for <Reduce
%>.
<Reduce %>:
If you selected [Fix. Red.], select 75%, 90%, 95%, and 97% for the reduction ratio.
<Reduce Direction>:
[Ver. Hor.]: The image is reduced in both the vertical and horizontal
directions.
[Vertical Only]: The image is reduced in the vertical direction only.

❑ Press [OK].
IMPORTANT
• If you press [Off], the received document is not automatically reduced to fit the size of
the paper. If the size of the received document exceeds the printable area, the image
is divided into equal sections and printed onto separate sheets of paper.
• Regardless of the settings you set for <Receive Reduction>, if the area of the image
which exceeds the printable area is less than 12 mm, it will not be printed.
7 Printing Footer Information on a Received Document

You can set whether the machine prints the date, day, and time received,
transaction number, and page number at the bottom of the received document.
NOTE

on p. 7-32.
2 Press [Received Page Footer].


Specifying the Gamma Value for Receiving Color
Documents
You can set the gamma value to use when receiving documents. This enables you
to print received documents with the appropriate image quality.
NOTE
The default setting is ‘Gamma 1.8’.

on p. 7-32.
2 Press [▼] or [▲] until [Gamma

Value for YCbCr Received Jobs]
appears ➞ press [Gamma Value
for YCbCr Received Jobs].
7
3 Select [Gamma 1.0], [Gamma

1.4], [Gamma 1.8], or [Gamma
2.2] ➞ press [OK].

Receiving with Error Correction Mode (ECM Reception)
You can receive incoming documents using ECM (Error Correction Mode).
ECM is a mode which automatically corrects errors in an image while it is being
received.
If the reception speed appears to be extremely slow, you may be able to speed it up
by turning ECM ‘Off’.
IMPORTANT
• If you want to receive using ECM, ECM transmission should be set on the recipient’s
machine. This setting is ignored unless ECM is set in both machines.
• Even when ECM is set, errors can sometimes occur due to a poor telephone line
connection.
• If there is trouble with the line, it will take more time to receive the documents.
NOTE

7

Settings].

3 Press [RX Settings] under <Fax
Settings>.
4 Press [ECM RX].
7 5 Select [On] or [Off] ➞ press [OK].

[On]: Uses ECM.

[Off]: Does not use ECM.

Rejecting Incoming Faxes from the Unidentified Senders
This function enables you to reject incoming faxes from senders who do not
transmit their fax numbers (telephone numbers) to your machine. This can be
useful when you do not want to receive direct mail (DM).
NOTE

[RX Settings] under <Fax Settings>.
For help, see steps 1 to 3 in “Receiving with Error Correction Mode (ECM Reception),”
on p. 7-41.
2 Press [RX Restriction].

[On]: Rejects to receive faxes from unknown senders.

[Off]: Does not reject to receive faxes from unknown senders.

7
7-44
Reception Related Items
Printing Communication Reports
and Lists 8
CHAPTER
This chapter describes communication reports and lists and how to print them.
Overview of Reports and Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Printing Communication Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9
Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-12
RX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13
Fax Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-14
Printing Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17
8-1
Overview of Reports and Lists
This section provides a summary of reports and lists. Reports contain information
about past sending and receiving transactions. Lists contain information about the
destinations stored in the Address Book and the settings made from the Additional
Printing Communication Reports and Lists
Functions screen.
The types of reports and lists you can print are described below.
■ TX Report
The TX Report enables you to check whether the documents were sent correctly
to their intended destinations. This report can be printed automatically after the
documents are sent.
Here is a sample TX Report and a summary of some of the abbreviations used in
this report.
Item Descriptions
When the document transmission is completed successfully,
REPORT NAME a “TX Report” is printed. When a send error occurs, an
“ERROR TX REPORT” is printed.
MESSAGE A message describing the transmission result is printed.
The four digit number automatically assigned when the
TX/RX NO
document is accepted for sending is printed.
If Department ID Management is set, the Department ID is
DEPT. ID
printed.
The address of the recipient is printed.
DESTINATION
If the documents are sent to a USB memory media device,
ADDRESS “MEMORY MEDIA” is printed.
DESTINATION ID The name of the recipient is printed.
The date and time (in 24-hour notation) at which the
ST. TIME
document started to be transmitted are printed.
8-2 Overview of Reports and Lists

Item Descriptions
The time taken (in minutes and seconds) to send the
TIME USE
document is printed.
The number of pages that were sent successfully to the
PAGES SENT
recipient is printed.
If the documents were sent successfully, “OK” is printed.
If a transmission error occurred, “NG” (No Good) and the
RESULT error code are printed.
If an e-mail or I-fax transmission to a mail server has been

confirmed as successful, “- -” is printed.
When a sequential broadcast transmission is performed, a Multi TX/RX Report is
printed.
Item Descriptions
TX/RX NO
document is accepted for sending is printed.
The number of pages that were sent successfully to the 8
PGS.
destinations is printed.
DEPT. ID
printed.
If a transmission is incomplete, the address and name of the
TX/RX INCOMPLETE destination are printed. If there is no applicable destination,
“_ _ _ _ _ ” is printed.
The address and name of the destination of a completed
TRANSACTION OK transmission are printed.
If there is no applicable destination, “_ _ _ _ _ ” is printed.
If an error occurs in the transmission, the address and name
ERROR
of the destination are printed. If there is no error, “_ _ _ _ _” is
INFORMATION printed.
Overview of Reports and Lists 8-3

■ Activity Report
The Activity Report enables you to check the results of all sending and receiving
transactions. This report can be printed at a specified time or it can be printed
automatically when the number of send and receive transactions reaches 40.
Here is a sample Activity Report and a summary of some of the abbreviations
used in this report.
Item Descriptions
DEPT. ID printed. All Sending and receiving transactions are listed
according to Department ID.
ST. TIME document started to be sent or received are printed. An
asterisk (*) indicates a job that has already been printed.
The name and address of the sender or recipient are printed.
If the documents are sent to a file server (FTP or SMB), the
DESTINATION TEL/
8 path name is printed on the second line.
ID If the documents are sent to a USB memory media device,
“MEMORY MEDIA” is printed.
document is accepted for sending or receiving is printed.
NO.
Numbers between 0001 and 4999 are for sending, while
numbers between 5001 and 9999 are for receiving.
MODE The type and mode of transmission and reception are printed.
The number of pages that were sent or received successfully
PGS.
is printed.
“OK”, “NG”, or “- -” and the transmission/reception time are
printed.
If the documents were sent or received successfully, “OK” is
printed.
RESULT
If a transmission or reception error occurred, “NG” (No Good)
is printed, and the error code is printed on the second line.
If an e-mail or I-fax transmission to a mail server has been
confirmed as successful, “- -” is printed.

■ RX Report
The RX Report enables you to check whether the documents were sent correctly
from the sender’s machine and received successfully by this machine. This
report can be printed automatically after documents are received.
Here is a sample RX Report and a summary of some of the abbreviations used
in this report.

Item Descriptions
An “RX Report” is printed when a document is received
REPORT NAME
successfully and when a receiving error occurs.
MESSAGE A message describing the reception result is printed.
TX/RX NO
document is received is printed.
DESTINATION
The address of the sender is printed.
ADDRESS
DESTINATION ID The name of the sender is printed.
8
ST. TIME
document started to be received are printed.
The time taken (in minutes and seconds) to receive the
TIME USE
document from start to finish is printed.
The number of pages that were received successfully is
PGS.
printed.
If the documents were received successfully, “OK” is printed.
RESULT If a reception error occurred, “NG” (No Good) and the error
code are printed.

■ Fax Activity Report
The Fax Activity Report enables you to check the results of all fax sending and
receiving transactions. This report can be printed at a specified time or it can be
printed automatically when the number of send and receive transactions reaches
40.
Here is a sample Fax Activity Report and a summary of some of the
abbreviations used in this report.
Item Descriptions
DEPT. ID printed. All fax sending and receiving transactions are listed
according to Department ID.
ST. TIME document started to be sent or received are printed. An
asterisk (*) indicates a job that has already been printed.
DESTINATION TEL/
The name and address of the sender or recipient are printed.
8 ID
document is accepted for sending or receiving is printed.
NO.
Numbers between 0001 and 4999 are for sending, while
numbers between 5001 and 9999 are for receiving.
MODE The type and mode of transmission and reception are printed.
The number of pages that were sent or received successfully
PGS.
is printed.
“OK” or “NG” and the transmission/reception time are printed.
If the documents were sent or received successfully, “OK” is
RESULT printed.
If a transmission or reception error occurred, “NG” (No Good)
is printed, and the error code is printed on the second line.

■ Address Book List
The Address Book List enables you to check the contents of the Address Book
(Address Book or One-touch Buttons). This is useful for checking the details of
destinations that have been stored in the Address Book.
Here is a sample Address Book List and a summary of some of the abbreviations
used in this list.

Item Descriptions
8
“ADDRESS BOOK LIST” or “ADDRESS BOOK LIST
LIST NAME (ONE-TOUCH BUTTONS)” is printed depending on the
Address Book List you print.
The name of the specified destination is printed.
DESTINATION NAME When printing the contents of a one-touch button, the number
of the one-touch button is printed on the first line.
TX TYPE The specified destination’s transmission mode is printed.
• If the TX TYPE is ‘FTP’ or ‘SMB’ (file server):
The host name is printed on the first line, and the folder path
on the second line.
• If the TX TYPE is ‘IFAX’ or ‘E-MAIL’:
The I-fax address or e-mail address is printed.
DESTINATION • If the TX TYPE is ‘FAX’:
ADDRESS The fax number is printed.
• If the TX TYPE is ‘GROUP’:
The destinations stored in the group address are printed in
a line-by-line list that starts on the second line. If a file server
is stored in the group address, the host name is printed on
the second line.

■ User’s Data List
The User’s Data List prints out the settings made from the Additional Functions
screen, as well as the device configuration. Manually print the User’s Data List
whenever necessary. For instructions on how to print the User’s Data List, see
Chapter 2, “Basic Operations,” in the Reference Guide.
NOTE
Reports and lists can be printed only if A3, B4, A4, or A4R (plain, recycled, or color
paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For
APS/ADS are set to ‘On’. (See Chapter 3, “Configuring the Machine’s Basic Settings,”
in the Reference Guide.)

Printing Communication Reports
This section describes how to print the following communication reports: TX
Report, Activity Report, RX Report, and Fax Activity Report.

TX Report
Follow this procedure to set TX Reports to print automatically.
NOTE
• The results of e-mail, I-fax, file server, USB memory media device, and fax
transmissions can be printed.
- TX Report: ‘For Error Only’
- Report With TX Image: ‘On’

2 Press [Report Settings].

8
Printing Communication Reports 8-9

3 Press [Settings].
4 Press [TX Report].
5 Select [On], [For Error Only], or

[Off].
8
[On]: Prints a report every time you send a document.

[For Error Only]: Prints a report only when a transmission error occurs.
[Off]: Does not print a report.
8-10 Printing Communication Reports

● If you select [On] or [For Error Only]:
❑ Press [On] or [Off] for <Report With TX
Image> ➞ press [OK].

[On]: Part of the sent document is printed on the report.
[Off]: The contents of the sent document are not printed on the report
at all.

❑ Press [OK].
NOTE
• Even if <Report with TX Image> is set to ‘On’, the contents of the sent document are
not printed on the report when sending documents in the color mode.
• You cannot print a Multi TX/RX Report with an image of the sent original attached to it
even if <Report With TX Image> is set to ‘On’.

Activity Report
Follow this procedure to set Activity Reports to print automatically.
NOTE
• A list of e-mail, I-fax, file server, USB memory media device, and fax transactions is
printed.
• An Activity Report can be printed manually at any time from the System Monitor
screen. (See “Checking/Printing Communication Log,” on p. 6-9.)

- Auto Print: ‘On’
- Send/Receive Separate: ‘Off’
- Daily Activity Report
‘Off’
Time:
1 Press (Additional Functions) ➞ [Report Settings] ➞ [Settings].

For help, see steps 1 to 3 in “TX Report,” on p. 8-9.
2 Press [Activity Report].
NOTE
If Job Log Display in System Settings
8 is set to ‘Off’, [Activity Report] is not
displayed. (See Chapter 6, “Protecting
the Machine from Unauthorized
Access,” in the System Settings
Guide.)

[OK].

<Auto Print>:
[On]: The Activity Report is automatically printed when the number of

send and receive transactions reaches 40.
[Off]: The Activity Report is not automatically printed.
<Send/Receive Separate>:
[On]: The send and receive logs are printed separately.

[Off]: The send and receive logs are not printed separately.

<Daily Activity Report Time>:
[On]: The Activity Report is printed at the specified time. Enter all four
digits of the time (including zeros), using 24-hour notation. If you
make a mistake when entering the time, press (Clear) to clear
your entry ➞ enter another four digit number.
If the number of send and receive transactions exceeds 40
before the specified time, an Activity Report of most recent 40
transactions is printed.
[Off]: The time to print the Activity Report is not specified.
NOTE
If Job Log Display in System Settings is set to ‘On’, <Auto Print> automatically
switches to ‘Off’.

8
RX Report
Follow this procedure to set RX Reports to print automatically.
NOTE


2 Press [RX Report].
3 Select [On], [For Error Only], or

[Off] ➞ press [OK].
[On]: Prints a report each time a document is received.

[For Error Only]: Prints a report only when a reception error occurs.
8 [Off]: Does not print a report.
Fax Activity Report

Follow this procedure to set Fax Activity Reports to print automatically.
NOTE
• A Fax Activity Report can be printed manually at any time from the System Monitor
screen. (See “Checking/Printing Communication Log,” on p. 6-9.)
- Auto Print: ‘Off’
- Send/Receive Separate: ‘Off’
- Daily Activity Report
‘Off’
Time:

2 Press [▼] or [▲] until [Fax

Activity Report] appears ➞ press
[Fax Activity Report].

NOTE
If Job Log Display in System Settings
is set to ‘Off’, [Fax Activity Report] is
not displayed. (See Chapter 6,
“Protecting the Machine from
Unauthorized Access,” in the System
Settings Guide.)

[OK].
<Auto Print>:
[On]: The Fax Activity Report is automatically printed when the number
of send and receive transactions reaches 40.
[Off]: The Fax Activity Report is not automatically printed.
<Send/Receive Separate>:
[On]: The send and receive logs are printed separately.

[Off]: The send and receive logs are not printed separately.

<Daily Activity Report Time>:
[On]: The Fax Activity Report is printed at the specified time. Enter all
four digits of the time (including zeros), using 24-hour notation. If
you make a mistake when entering the time, press (Clear) to
clear your entry ➞ enter another four digit number.
If the number of send and receive transactions exceeds 40
before the specified time, a Fax Activity Report of most recent 40
transactions is printed.
[Off]: The time to print the Fax Activity Report is not specified.
NOTE
If Job Log Display in System Settings is set to ‘On’, <Auto Print> automatically
switches to ‘Off’.

Printing Address Book List
Follow this procedure to print the Address Book List.

1 Press (Additional Functions) ➞ [Report Settings].
For help, see steps 1 and 2 in “TX Report,” on p. 8-9.
2 Press [Print List].
3 Press [Address Book List]. 8
Printing Address Book List 8-17

4 Select [One-touch Buttons] or
[Address Book].
[One-touch Buttons]: Prints the contents of the one-touch buttons.

[Address Book]: Prints the contents of the Address Book.
5 Press [Yes].
The Address Book List is printed.
8
8-18 Printing Address Book List

Troubleshooting 9
CHAPTER
This chapter describes how to identify and solve problems you may face when operating the
machine.
Identifying and Isolating Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Sending Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2
Receiving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4
Self-diagnostic Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6
Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12
9-1
Identifying and Isolating Problems
You may experience problems while operating the machine. Take a minute to see if
there is a simple solution to your problems before contacting your local authorized
Canon dealer.
Sending Problems
Document cannot be sent.
Cause 1 The specified destination is incorrect.
Remedy Check the destination setting of the recipient.
Cause 2 The destination stored in the Address Book is incorrect.
Remedy Check the destination in the Address Book. (See “Editing/Deleting the
Registered Information in the Address Book,” on p. 4-27.)
Troubleshooting
Cause 3 Some trouble has occurred in the recipient’s machine.
Remedy Make sure the recipient’s machine can receive documents. If it cannot, check to
see whether the machine is switched OFF, is out of recording paper, or has
insufficient available memory.
9 Cause 4 The telephone line type setting is incorrect.
Remedy Check the type of telephone line that has been set. (See “Selecting the Type of
Telephone Line,” on p. 1-8.)
Document cannot be sent to an e-mail address, I-fax address, or file

server.
Cause 1 If you are sending an e-mail or I-fax, the SMTP server and DNS server settings
are incorrect.
Remedy Check that SMTP Server in E-mail/I-Fax and DNS Server in IPv4 Settings or
IPv6 Settings are set correctly. (See Chapter 3, “Setting up the Machine for Your
9-2 Identifying and Isolating Problems

Cause 2 If you are sending to a file server, the user and password settings are incorrect.
Remedy Check that the user name and password you specified match the user accounts
(user name and password) registered to the computer (file server). (See
Chapter 5, “Setting up Computers to Use Print and Send Functions,” in the
Cause 3 If you are sending to a file server, the shared folder settings are incorrect.
Remedy Check the shared folder settings. (See Chapter 5, “Setting up Computers to Use
Print and Send Functions,” in the System Settings Guide.)
Memory is full.
Cause There is insufficient memory available.
Remedy Delete unwanted documents and documents with errors from memory to
increase the amount of available memory. (See “Checking/Changing the Status
of Documents Received in Memory,” on p. 6-14.)
The document does not print clearly on the recipient’s machine.
Cause The platen glass of your machine is dirty.
Troubleshooting
Remedy Make a few copies using your machine. If streaks appear on the copies, clean
the platen glass. (See Chapter 5, “Routine Maintenance,” in the Reference
Guide.)
The density of the documents sent to a recipient’s machine is too

light.
9
Cause The density setting is set towards ‘Light’ and the original type setting is set to
‘Photo’.
Remedy Change the density setting towards ‘Dark’ and the original type setting to ‘Text’,
and send the document again. (See “Adjusting the Density and Image Quality,”
on p. 3-9.)
The recipient’s machine is slow to switch over to the receiving mode,

and errors always occur.
Cause No pause is not inserted in the fax number.
Remedy If you are sending to a machine that takes time to switch over for fax receiving,
insert a pause after the destination’s fax number.
Identifying and Isolating Problems 9-3

Transmissions are slow.
Cause 1 Documents are sent at a high resolution.
Remedy It is recommended that you send text only documents at a low resolution. (See
Cause 2 The ECM setting is activated when fax documents are sent.
Remedy Set ECM TX to ‘Off’. (See “Sending with Error Correction Mode (ECM
Transmission),” on p. 7-23.)
Documents cannot be sent overseas (error code # 0018).
Cause 1 No pause is not inserted in the fax number.
Remedy Insert a pause after the international access code or after the recipient’s fax
number, and then dial the number again. (See “Dialing an Overseas Number,”
on p. 2-53.)
Cause 2 Long Distance on the Option screen is set to ‘Domestic’ when sending a fax
overseas.
Remedy Set Long Distance to ‘Long Distance (1)’, ‘Long Distance (2)’, or ‘Long Distance
Troubleshooting
(3)’, and then dial the number again. (See “Fax Numbers,” on p. 4-15, or
“Registering the One-Touch Buttons,” on p. 4-31.)
Receiving Problems
The machine does not receive documents.
9
Cause There is insufficient memory available.
The machine does not receive I-fax documents.
Cause The network settings are not specified.
Remedy If the network settings are not specified, documents cannot be received.
Confirm this with your system administrator.
9-4 Identifying and Isolating Problems

The quality of printed documents is uneven.
Cause The platen glass of the sender’s machine is dirty.
Remedy Make a few copies using your machine. If streaks do not appear on the copies,
the problem is in the sender’s machine. Contact the sender and ask them to
send the document again.
Troubleshooting
9
Identifying and Isolating Problems 9-5

Self-diagnostic Display
The machine displays simple messages and codes that help you understand what
is happening in the machine. Use these messages and codes to identify the actions
you need to take to solve problems, when necessary.
Error Messages
If the machine displays an error message, follow the instructions on the touch panel
display.
Cannot complete searching due to timeout. Check the settings.
Cause 1 The machine could not search for destinations within the specified time.
Remedy Increase the time setting for Search Timeout in Register LDAP Server. (See
Chapter 3, “Setting up the Machine for Your Network Environment,” in the
Troubleshooting
Cause 2 The machine could not authenticate a user against an authentication server and
retrieve attributes about the user from the server within the specified time.
Remedy Increase the time setting for <Timeout Settings> on the Send Function
Authentication Settings page. (See Chapter 4, “Customizing Settings,” in the
9 Remote UI Guide.)
Cause 3 An error occurred on the LDAP server side.
Remedy Check that the LDAP server is functioning normally.
Cannot connect to the selected server. Check the settings.
Cause The machine cannot connect to the specified IP address/port.
Remedy 1 Check the gateway address setting. (See Chapter 2, “Connecting the Machine
to a TCP/IP Network,” in the System Settings Guide.)
Remedy 2 Check the server address and port number for the LDAP server. (See Chapter
3, “Setting up the Machine for Your Network Environment,” in the System
Settings Guide, or Chapter 4, “Customizing Settings,” in the Remote UI Guide.)
Remedy 3 Check that the LDAP server is operating properly.
9-6 Self-diagnostic Display

Remedy 4 If <Login Information> is set to ‘Use (security authent.)’ for the LDAP server,
check whether UDP (User Datagram Protocol) packages are blocked by the
filter.
Cannot connect to the server because timer settings for this device differ to those of the
selected server.
Cause The time setting of the LDAP server and the time setting of the machine are
more than five minutes apart.
Remedy The machine cannot connect to an LDAP server if the time setting of the server
and the time setting of the machine are more than five minutes apart with
<Login Information> set to ‘Use (security authent.)’ for the LDAP server. Check
the time settings on the server and the machine.
Cannot find the selected server. Check the settings.
Cause 1 The IP address that the machine should connect to cannot be determined.
Remedy 1 Check the DNS (Domain Name System) server settings. (See Chapter 2,
“Connecting the Machine to a TCP/IP Network,” in the System Settings Guide.)
Troubleshooting
Remedy 2 Check whether the DNS server’s DNS settings are correct.
Cause 2 If <Login Information> is set to ‘Use (security authent.)’ for the LDAP server, the
machine cannot determine the host name.
Remedy Check the DNS (Domain Name System) server settings. (See Chapter 2,
Check the TCP/IP.

9
Cause 1 The machine’s TCP/IP is not operating.
Remedy Check the IP address settings (IP address, DHCP, RARP, BOOTP). (See
Chapter 2, “Connecting the Machine to a TCP/IP Network,” in the System
Settings Guide.)
Cause 2 The machine and the network cable are not properly connected.
Remedy Check that the network cable is properly connected between the machine and
the network.
Self-diagnostic Display 9-7

Check the user name and password or check settings.
Cause 1 The user name, password, or server name for access to Authorized Send is
incorrect.
Remedy Make sure that the specified user name, password, and server name are
correct.
Cause 2 The user attribute name, administrator’s ID, or password for access to
Authorized Send is incorrect.
Remedy Check that <Attribute of User Name>, <User Name>, and <Password> on the
LDAP Authentication Server Settings page are set correctly. (See Chapter 4,
“Customizing Settings,” in the Remote UI Guide.)
No response.
Cause 1 The server was not running when you tried to send.
Remedy Check the destination.
Cause 2 The network connection was lost when you tried to send. (Either you could not
connect to the destination or the connection was lost before the job could
Troubleshooting
complete.)
Remedy Check the status of the network.
Cause 3 A TCP/IP error occurred when you tried to send an e-mail or I-fax.
Remedy Check that the network cables and connectors are properly connected.
9 No response from the server. Check the settings.
Cause The specified server settings are incorrect, or the server is not turned ON.
Alternatively, the machine’s TCP/IP resources may be low.
Remedy Wait for a while, and try browsing again. If you still fail, try selecting another
server.
Out of resources. Wait for a moment, then perform operation again.
Cause You cannot browse the network due to a lack of TCP/IP resources. This may be
because documents have just been continuously sent or are being continuously
sent through FTP or Windows (SMB).
Remedy Wait for a while, and try browsing again.

Search condition includes characters that cannot be used with the selected server.
Cause 1 “\” is used in the search criterion.
Remedy Remove “\” from the search criterion, and then search again.
Cause 2 The combination of characters used in the search criterion does not constitute
an acceptable search criterion.
• There is an unequal number of “(” and “)”.
• “*” is not placed within “( )”.
Remedy Make sure that the characters for the search criterion are combined properly,
and then search again.
Cause 3 If <Server LDAP version and character code> is set to ‘Ver.2 (JIS)’, characters
other than ASCII Code (0x20-0x7E) are being used.
Remedy Omit characters that cannot be used, and then search again.
Set the IP Address.
Cause No IP address has been set for the machine.
Troubleshooting
Remedy Specify the IP address, and then turn the machine’s main power OFF and back
ON again. (See Chapter 2, “Connecting the Machine to a TCP/IP Network,” in
SSL Error (POP)
Cause 1 POP authentication failed and a transmission error occurred due to

9
SSL-encrypted communication error when using POP before SMTP.
Remedy 1 Check the settings for SSL-encrypted communications on the POP server.
Remedy 2 Disable SSL-encryption for communications with the POP server by setting
<Allow SSL (POP)> in the E-mail/I-Fax setting to ‘Off’. (See Chapter 3, “Setting
up the Machine for Your Network Environment,” in the System Settings Guide.)
Remedy 3 Disable POP before SMTP by setting <POP Authentication before Send> in the
E-mail/I-Fax setting to ‘Off’. (See Chapter 3, “Setting up the Machine for Your
Cause 2 POP authentication failed and a reception error occurred due to an

SSL-encrypted communication error.

Cause 3 The machine detected a problem with the SSL server certificate and the
communication failed.
Remedy Check the SSL server certificate. For information on the certificate verification,
see Chapter 4, “Customizing Settings,” in the Remote UI Guide.
SSL Error (SMTP Receive)
Cause An error occurred because SSL encryption could not be started due to the
incompatibility of the encryption algorithms used on the machine and on the
SMTP server.
Remedy Check the server certificates and the settings on the SSL client.
SSL Error (SMTP RX Rject)
Cause The machine is configured to receive SSL-encrypted data only. (‘SSL’ is

selected for <Allow SSL (SMTP Receive)> in the E-mail/I-Fax setting.)
Troubleshooting
Remedy 1 Select ‘On’ for <Allow SSL (SMTP Receive)> in the E-mail/I-Fax setting. (See
Chapter 3, “Setting up the Machine for Your Network Environment,” in the
Remedy 2 Change the settings on the client to send data using SSL encryption.
SSL Error (SMTP Send)

9
Cause 1 An error occurred when sending SSL-encrypted data because the machine and
the mail server do not have a common encryption algorithm.
Remedy 1 Disable data transmissions using SSL encryption by setting <Allow SSL (SMTP
Send)> in the E-mail/I-Fax setting to ‘Off’. (See Chapter 3, “Setting up the
Remedy 2 Change the mail server settings to add a common encryption algorithm that is
available both on the machine and the mail server.
Cause 2 An error occurred when sending SSL-encrypted data because the mail server
requested a client certification. (A client certification is unsupported on the
machine.)
Remedy 1 Change the mail server settings not to request a client certificate.

The number of search results has exceeded limits. If the desired destination is not displayed,
change the search conditions and try again.
Cause The number of addresses that meet the search criteria exceeds the specified
maximum number of addresses to search.
Remedy 1 Narrow down the search criteria, and then search again.
Remedy 2 Increase the maximum number of addresses to search. (See Chapter 3,

“Setting up the Machine for Your Network Environment,” in the System Settings
Guide.)
There are too many subdirectories.
Troubleshooting
Cause You have exceeded the maximum number of subdirectory levels allowed.
Remedy The directory level that you are trying to access cannot be specified. Specify a
different destination.
The send function currently cannot be used. Confirm with administrator.

9
Cause All the sending functionalities are disabled.
Remedy Check the following settings:

• <Send Restriction Settings> on the Send Function Authentication Settings
page (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.)
• Use Scan to Memory Media in Memory Media Settings (See Chapter 4,
“Setting the Send Function,” in the System Settings Guide.)
Transmission has been suspended. Contact system manager.
Cause 1 Although [Specify LDAP authentication user address as the sender name] is
selected, the machine cannot obtain an e-mail address attribute from an
authentication server.
Remedy 1 Deselect [Specify LDAP authentication user address as the sender name]. (See

Remedy 2 Make sure that an e-mail address attribute is registered on an authentication
server.
Cause 2 You tried to send e-mails or I-faxes when the machine is in the User ID
Management with the e-mail address of the login user not registered.
Remedy Register the e-mail address for each user when User ID Management is
enabled. (See Chapter 3, “Specifying Department ID and User Management,” in
the Remote UI Guide.)
Error Codes
If your sending and receiving jobs are unsuccessful, check for error codes to
identify the problem. Error codes can be found in the log of the System Monitor
screen or are printed on the communication reports. (See Chapter 8, “Printing
Communication Reports and Lists.”)
# 0001
Cause Paper or originals are jammed.
Remedy Remove any jammed paper or originals. (See Chapter 6, “Troubleshooting,” in

Troubleshooting
the Reference Guide.)
# 0003
Cause Communications that take longer than the preset time (64 minutes) caused the
error.
9 Remedy 1 Reduce the resolution or divide the document into two or more parts, and then
try sending it again. (See “Specifying the Color Mode and Resolution,” on
p. 3-2.)
Remedy 2 When receiving a document, ask the sender to either reduce the resolution at
which the document is scanned or divide the document into two or more parts
before sending it.
# 0005
Cause 1 The recipient did not answer within 35 seconds.
Remedy Confirm that the recipient’s machine is able to communicate, and try again.
Cause 2 The recipient’s machine is not a G3 fax.
Remedy Check the type of receiving machine with the receiving party.

# 0009
Cause 1 There is no paper.
Remedy Load paper. (See Chapter 5, “Routine Maintenance,” in the Reference Guide.)
Cause 2 The paper drawer is not correctly inserted into the machine.
Remedy Insert the paper drawer properly. (See Chapter 5, “Routine Maintenance,” in the
Reference Guide.)
# 0012
Cause The document could not be sent because the recipient’s machine was out of
paper.
Remedy Ask the recipient to load paper into their fax machine.
# 0018
Cause 1 The recipient’s machine did not respond when your machine retried sending
documents.
Troubleshooting
Remedy Confirm that the recipient’s machine is able to communicate, and then try again.
Cause 2 The documents could not be sent because the recipient’s machine was busy.
Remedy Confirm that the recipient’s machine is able to communicate, and then try again.
Cause 3 The settings on your machine do not match the settings on the recipient’s
machine.
9
Remedy Check that the settings on your machine match those on the recipient’s
machine, and that the recipient’s machine is able to communicate. Try sending
again.
Cause 4 No pause is inserted in the fax number when sending a fax overseas.
Remedy Insert a pause after the international access code or after the recipient’s fax
number, and then dial the number again. (See “Dialing an Overseas Number,”
on p. 2-53.)
Cause 5 Long Distance on the Option screen is set to ‘Domestic’ when sending a fax
overseas.
Remedy Set Long Distance to ‘Long Distance (1)’, ‘Long Distance (2)’, or ‘Long Distance
(3)’, and then dial the number again. (See “Fax Numbers,” on p. 4-15, or
“Registering the One-Touch Buttons,” on p. 4-31.)

# 0022
Cause Documents could not be forwarded to the specified destination because there is
insufficient memory available. The machine can store up to total of 71 jobs of
send and transmission report in memory.
Remedy Delete unwanted jobs from memory or wait until these jobs are complete, and
then try again.
# 0037
Cause Documents could not be received because there is insufficient memory

available.
# 0059
Cause Your transmission was canceled because the number you dialed was different
from the number registered on the other party’s fax machine.
Troubleshooting
Remedy Check to see that the correct fax number is registered on the other party’s fax
machine.
# 0099
Cause A job was canceled during transmission to a USB memory media device.
9
Remedy Try sending again if necessary.
# 0401
Cause The USB memory media device is full or the maximum number of files that can
be stored in the root directory (the top level of the directory tree in the USB
memory media device) has been reached.
Remedy Delete unnecessary files in the USB memory media device or organize the files
in the root directory by moving existing files to a newly created folder.

# 0403
Cause The job failed because a file with the same name already exists. Generally, if a
file with the same name exists, a number ranging from 1 to 999 is added to the
tail of the name to prevent naming conflicts. However, this error occurred
because a file with the same number added to its file name already exists.
Remedy Rename the file, and then write the data again.
# 0404
Cause The job failed because the write protect switch of the USB memory media
device was on.
Remedy Turn off the write protect switch of the USB memory media device.
# 0406
Cause 1 The job failed because the USB memory media device was pulled out during
transmission.
Remedy Check that the USB memory media device is properly inserted, and then try
Troubleshooting
sending again.
Cause 2 An error occurred while data, such as image data, was being transferred to the
USB memory media device. (The connected device may be formatted with a file
system that is not supported by the machine.)
Remedy Check the status of the USB memory media device, or make sure that the
device is formatted with a file system supported by the machine (FAT16 or
FAT32), and then try again.
9
# 0407
Cause 1 The length of the full path to the specified file (or folder) exceeded the
supported limit.
Remedy The full path must not be longer than 120 characters. Change or shorten the file
name.
Cause 2 The transmission to the USB memory media device was not properly performed
because the length of the full path including the root and file name exceeded the
limit.
Remedy 1 The full path must not be longer than 120 characters. Change or shorten the file
name.
Remedy 2 Change the folder to which the data is saved.

# 0408
Cause 1 The transfer of data has failed because the USB memory media device was
pulled out during the transfer.
Remedy Check that the USB memory media device is properly inserted, and then try the
transfer again.
Cause 2 An error occurred while data, such as image data, was being transferred to the
USB memory media device.
Remedy Check the status of the USB memory media device, or make sure that the
device is formatted with a file system supported by the machine (FAT16 or
FAT32), and then try again.
# 0703
Cause The memory for image data is full when sending color documents.
Remedy 1 Wait for a few moments and try again after other send jobs are complete.
Remedy 2 Delete documents stored in memory. If the machine still does not operate
normally, turn the main power OFF and then back ON.
Troubleshooting
# 0705
Cause The send operation was interrupted because the size of the image data is larger
than that specified in <Maximum TX Data Size> in E-mail/I-Fax Settings.
Remedy 1 Change the setting for <Maximum TX Data Size> in E-mail/I-Fax Settings. (See
9 Chapter 4, “Setting the Send Function,” in the System Settings Guide.)
Remedy 2 Select a lower resolution. (See “Specifying the Color Mode and Resolution,” on
p. 3-2.)
Remedy 3 If you are using I-fax, decrease the number of pages containing images that you
are sending each time, so that you do not exceed the data size limit specified in
<Maximum TX Data Size>.
Remedy 4 Set Divide into Pages to ‘On’ on the File Format screen. (See “Specifying the
File Format,” on p. 3-21.)
# 0751
Cause 1 The file server is not functioning.
Remedy Check that the file server is operating properly.

Cause 2 The network is down (the server is unable to connect to the network or was
disconnected).
Remedy Check the network status.
# 0752
Cause 1 The SMTP server name and e-mail address are incorrect.
Remedy Check that SMTP Server and E-mail Address in E-mail/I-Fax are set correctly.
(See Chapter 3, “Setting up the Machine for Your Network Environment,” in the
Cause 2 The domain name is incorrect.
Remedy Check that Domain Name in DNS Host Name/Domain Name Settings is set
correctly. (See Chapter 3, “Setting up the Machine for Your Network
Cause 3 The SMTP server is not functioning.
Remedy Check that the SMTP server is operating properly.
Cause 4 The network is down.
Troubleshooting
Remedy Check the network status.
# 0753
Cause A TCP/IP error occurred while sending an e-mail. (Socket, Select error, etc.)
Remedy Check that the network cable is properly connected between the machine and 9
your computer. If the machine still does not operate normally, turn the main
power OFF and then back ON.
# 0755
Cause 1 Jobs cannot be sent because TCP/IP is not functioning correctly.
Remedy Check that TCP/IP Settings in Network Settings is set correctly. (See Chapter 2,
Cause 2 The IP address is not set.
Remedy Check that TCP/IP Settings in Network Settings is set correctly. (See Chapter 2,

Cause 3 When the machine was turned ON, an IP address was not assigned to the
machine by the DHCP, RARP, or BOOTP server.
Remedy After the machine is turned ON, communication with a network will not start until
the time specified in Startup Time Settings in Network Settings elapses. (See
Chapter 7, “Other System Settings,” in the System Settings Guide.) Wait a few
moments, and then try sending again.
# 0801
Cause 1 A timeout error occurred while the machine was communicating with the SMTP
server to send an e-mail or send/receive an I-fax.
Remedy Check that the SMTP server is functioning normally, or check the network
status.
Cause 2 The SMTP server returned an error while trying to connect. The destination is
not correct.
Remedy Check the destination setting.
Cause 3 An error occurred on the server side during transmission to a file server.
Troubleshooting
Remedy Check that the file server is functioning normally.
# 0802
Cause 1 The name of the SMTP server is incorrect.
Remedy Check that SMTP Server in E-mail/I-Fax is set correctly. (See Chapter 3,
9 “Setting up the Machine for Your Network Environment,” in the System Settings
Guide.)
Cause 2 The DNS server address settings are incorrect.
Remedy Check that Primary DNS Server and Secondary DNS Server in DNS Server
Address Settings are set correctly. (See Chapter 3, “Setting up the Machine for
Your Network Environment,” in the System Settings Guide.)
Cause 3 The domain name is incorrect.
Remedy Check that Domain Name in DNS Host Name/Domain Name Settings is set
correctly. (See Chapter 3, “Setting up the Machine for Your Network
Cause 4 Connection to the DNS server failed.
Remedy Check that the DNS server is functioning normally.

# 0804
Cause You do not have permission to access the folder.
# 0806
Cause 1 An incorrect user name or password was specified when sending documents to
a file server.
Cause 2 An incorrect destination was specified when sending an e-mail or I-fax.
Remedy Check the e-mail or I-fax address.
Troubleshooting
# 0808
Cause 1 A timeout error occurred while the machine was communicating with the FTP
server.
Remedy 1 Check that the FTP server is functioning normally.
Remedy 2 Check the network status. 9

Cause 2 The FTP server returned an error while trying to connect. The destination is not
correct. An error occurred on the server during transmission.
Remedy 1 Check that the FTP server is functioning normally.
Remedy 2 Check the network status.
Remedy 3 Check the destination setting.
Remedy 4 Check the status and setting of the file server.
# 0810
Cause 1 A POP server connection error occurred while receiving an I-fax.
Remedy 1 Check that POP Server in E-mail/I-Fax is set correctly. (See Chapter 3, “Setting

Remedy 2 Check that the POP server is functioning normally.
Cause 2 The POP server returned an error during the connection.
Cause 3 A timeout error occurred on the server while connecting to the POP server.
# 0813
Troubleshooting
Cause The login name or password for access to the POP server is incorrect.
Remedy Check that POP Address and POP Password in E-mail/I-Fax are set correctly.
(See Chapter 3, “Setting up the Machine for Your Network Environment,” in the
# 0816
9
Cause You have reached the quota for the number of pages you can scan.
Remedy Reset or increase the page quota or contact your system administrator.
# 0818
Cause You have received data that cannot be processed (the attached file cannot be
printed).
Remedy Check the settings and ask the sender to resend the data.
# 0819
Cause You have received data that cannot be processed (MIME information is
incorrect).

# 0820
Cause You have received data that cannot be processed (BASE 64 or uuencode is
incorrect).
# 0821
Cause You have received data that cannot be processed (TIFF analysis error).
# 0827
Cause You have received data that cannot be processed (contains MIME information
that is not supported).
# 0828
Troubleshooting
Cause You have received HTML data.
Remedy Ask the sender to use a file format other than HTML and resend the data.
# 0829
Cause Data consisting of more than approximately 1,000 pages is received.
Remedy This machine can store up to approximately 1,000 pages of data in memory, but
9
will delete any data that exceeds this limit. Ask the sender to resend the
remaining pages.
# 0839
Cause The user name or password for the SMTP Authentication is incorrect.
Remedy Check that User and Password on the Authentication/Encryption Settings

screen are set correctly. (See Chapter 3, “Setting up the Machine for Your

# 0841
Cause An error occurred when sending SSL-encrypted data because the machine and
the mail server do not have a common encryption algorithm.
Remedy 2 Change the mail server settings to add a common encryption algorithm that is
available both on the machine and the mail server.
# 0842
Cause 1 An error occurred when sending SSL-encrypted data because the mail server
requested a client certification. (A client certification is unsupported on the
machine.)
Remedy 1 Change the mail server settings not to request a client certificate.
Troubleshooting
9 # 0844
Cause POP authentication failed and a transmission error occurred due to

SSL-encrypted communication error when using POP before SMTP.
Remedy 3 Disable POP before SMTP by setting <POP Authentication before Send> in the
E-mail/I-Fax setting to ‘Off’. (See Chapter 3, “Setting up the Machine for Your

# 0995
Cause The communication reservation was canceled.
Remedy If necessary, try again from the beginning.
Troubleshooting
9

Troubleshooting

Appendix 10 CHAPTER
This chapter includes tables describing the Address Book Settings, Communications Settings,
and Report Settings in the Additional Functions menu, specifications, glossary, and index.
Additional Functions Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Send Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6
Fax Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-17
10-1
Additional Functions Settings Table
The tables below list the Address Book Settings, Communications Settings, and
Report Settings that can be selected from the Additional Functions menu. Some
functions can be used only when the appropriate optional equipment is attached.
■ Communications Settings
Applicable
Item Settings
Page
Common Settings
TX Settings
Unit Name 24 characters maximum p. 1-11
Data Compression
High Ratio, Normal, Low Ratio p. 7-2
Ratio
Retry Times 0 to 5 times; 3 times p. 7-4
Edit Standard Send
Store, Initialize p. 7-5
Settings
On
Printing Position: Inside, Outside
TX Terminal ID p. 7-9
Telephone # Mark*1: FAX, TEL
Off
Appendix
Gamma Value for Color Gamma 1.0, Gamma 1.4, Gamma 1.8, Gamma
p. 7-13
Send Jobs 2.2
Sharpness*2 7 levels; 4 p. 7-15
10 Register Favorites
Register/Edit, Erase p. 4-40
Button
The default settings are indicated in bold.
*1 Indicates items that are available only when the optional Super G3 Fax Board-AG1 is
attached to the machine.

*2 The setting for [Sharpness] is invalid when all of the conditions below are met.
- [Text] is selected as the image quality. (See “Adjusting the Density and Image Quality,”
on p. 3-9.)
To activate [Sharpness], change the settings.
10-2 Additional Functions Settings Table

■ Communications Settings Continued
Applicable
Item Settings
Page
Image Level in Text/Photo or Photo Mode:
PDF (Compact) Image Data Size Priority, Normal, Image Priority
p. 7-17
Quality Image Level in Text Mode:
Data Size Priority, Normal, Image Priority
PDF (OCR) Orig. Auto
On, Off p. 7-18
Detect. Settings*3
Color TX Scan
Speed Priority, Image Priority p. 7-19
Settings*4
Favorites Buttons, One-touch Buttons, Initial
Default Screen for Send p. 7-21
Function
Initialize TX Settings Yes, No p. 7-22
RX Settings
2-Sided Print On, Off p. 7-32
Switch A: On, Off
Switch B: On, Off
Select Cassette p. 7-34
Switch C: On, Off
Switch D: On, Off
On
RX Reduction: Auto, Fix. Red.
Receive Reduction Reduce %: 97%, 95%, 90%, 75% p. 7-36
Reduce Direction: Ver. Hor., Vertical Only
Off
Appendix
Received Page Footer On, Off p. 7-38
Gamma Value for Gamma 1.0, Gamma 1.4, Gamma 1.8, Gamma
p. 7-40
YCbCr Received Jobs 2.2
Fax Settings*5
10
User Settings
Unit Telephone # 20 digits maximum p. 1-10
Tel Line Type*6 Pulse, Tone p. 1-8
TX Settings
ECM TX On, Off p. 7-23
Pause Time 1 to 15 seconds; 2 seconds p. 7-25
*3 Indicates items that are available only when the optional OCR function is activated.
*4 Indicates items that are available for imageRUNNER 2530/2525i/2525/2520i/2520.

*6 Indicates items that are not available in Australia and New Zealand.
Additional Functions Settings Table 10-3

■ Communications Settings Continued
Applicable
Item Settings
Page
On
Redial Times: 1 to 10 times; 2 times
Redial Interval: 2 to 99 minutes; 2 minutes
Auto Redial p. 7-26
TX Error Redial: Error and 1st page, All Pages,
Off
Off
Check Dial Tone Before
On, Off p. 7-30
Sending*1
Rotate Send On, Off p. 7-31
RX Settings
ECM RX On, Off p. 7-41
RX Restriction On, Off p. 7-43
*1 Indicates items that are not available in Singapore.
■ Report Settings
Applicable
Item Settings
Page
Settings
On, For Error Only
TX Report Report With TX Image: On, Off p. 8-9
Appendix
Off
Auto Print: On, Off
Activity Report Send/Receive Separate: On, Off p. 8-12
Daily Activity Report Time: On, Off
10 RX Report On, For Error Only, Off p. 8-13

Auto Print: On, Off
Fax Activity Report*1 Send/Receive Separate: On, Off p. 8-14
Daily Activity Report Time: On, Off
Print List
Address Book List One-touch Buttons, Address Book: Yes, No p. 8-17
User’s Data List Yes, No *2


*2 See Chapter 2, “Basic Operations,” in the Reference Guide.
10-4 Additional Functions Settings Table

■ Address Book Settings
Applicable
Item Settings
Page
Register Address Register New Add, Edit, Erase p. 4-3
One-touch Buttons Register/Edit, Erase p. 4-31
Appendix
10
Additional Functions Settings Table 10-5

Specifications
Specifications are subject to change without notice due to product improvement or
future releases.
Send Function
■ Scan Features
Item Specifications
Communication Protocol FTP (TCP/IP), SMB (TCP/IP)
TIFF (B&W), PDF (B&W/Color), PDF (OCR) (B&W/
Data Format Color), JPEG (Color), PDF (Compact) (Color), PDF
(Compact+OCR) (Color)
100 × 100 dpi, 150 × 150 dpi, 200 × 100 dpi,
Resolution 200 × 200 dpi, 200 × 400 dpi, 300 × 300 dpi,
400 × 400 dpi, 600 × 600 dpi
Windows XP/Vista/7, Windows 2000 Server/Professional
(SP1 or later), Windows Server 2003/2008, Solaris
System Environment
Version 2.6 or later, Mac OS X, Red Hat Linux 7.2, Red
Hat Enterprise Linux AS/ES/WA or later
Appendix
Interface 100BASE-TX, 10BASE-T

Color Mode Color, B&W (black and white)
Original Type Text, Text/Photo, Photo
Others Browse Windows (SMB) File Server
10
10-6 Specifications
■ E-Mail and I-Fax Features*1
Item Specifications
Communication Protocol SMTP, POP3, I-Fax (Simple mode)
100 × 100 dpi, 150 × 150 dpi,
For Sending 200 × 100 dpi, 200 × 200 dpi,
Resolution E-Mail 200 × 400 dpi, 300 × 300 dpi,
400 × 400 dpi, 600 × 600 dpi
For Sending I-Fax 200 × 100 dpi, 200 × 200 dpi
TIFF (B&W), PDF (B&W/Color), PDF
(OCR) (B&W/Color), JPEG (Color),
E-Mail
Format PDF (Compact) (Color), PDF
(Compact+OCR) (Color)
I-Fax TIFF (MH)
E-Mail A3, B4, A4, A4R, B5, B5R, A5, A5R
Original Size A3*2, B4*2, A4, A4R, B5*2, B5R*2,
I-Fax
A5*2, A5R*2
Microsoft Exchange Server 5.5 (SP 1 or later), Sendmail
Server Software 8.93 or later, Qpopper 2.53 or later, Lotus Domino R4.6
or later
*1 Only the B&W mode is available for sending and receiving I-fax documents.
*2 Sent as A4.
Appendix
10
Specifications 10-7
Fax Function
Item Specifications
Telephone Line Used/Number
Public Switched Telephone Network, 1 line
of Lines
Standard: 8 pels*3/mm × 3.85 line/mm
Scan Line Density Fine: 8 pels*3/mm × 7.7 line/mm
(Scan, Transmission) Super Fine: 8 pels*3/mm × 15.4 line/mm
Ultra Fine: 16 pels*3/mm × 15.4 line/mm
Transmission Speed Super G3: 33.6 kbps, G3: 14.4 kbps
Compression Method MH, MR, MMR, JBIG
Transmission Type Super G3, G3
Sending Original Sizes A3, A4, A4R, B5*1, B5R*2, A5*2, A5R*1
Receiving Paper Sizes A3, B4, A4, A4R, B5, B5R, A5, A5R
ECM-MMR: Approximately 3.2 seconds
G3MR method: Approximately 13 seconds
Transmission Times
G3MH method: Approximately 13 seconds
JBIG: Approximately 2.6 seconds
Address Book: 300 destinations; one-touch buttons:
Auto Dial Function
200 destinations
Image Memory Approximately 1,000 pages
*1 Sent as B4.
*2 Sent as A4.
*3 Pels stands for picture elements (pixels).
Appendix
10
10-8 Specifications
Glossary
A
Activity Report
A record listing all documents that have been sent and received.
ADF
Automatic Document Feeder. Originals placed in the feeder are automatically fed
sheet by sheet to the platen glass for scanning.
ASCII code
ASCII (American Standard Code for Information Interchange) is a set of standardized
codes used to represent letters, numbers, punctuation marks, a few symbols, and
control characters. A seven digit (or seven bit) binary number can represent one of
128 distinct codes.
Auto Redial
When Auto Redial is set to ‘On’, the machine automatically redials the number if the
line was busy, or if there was a sending error. The machine will wait two minutes
(default) after the initial attempt before redialing. You can specify the number of times
that the machine redials, the length of the redial interval, and whether to redial after a
Appendix
transmission error.
B
bps 10
Bits per second. The measure of transmission speed used in relationship to networks
and communication lines.
C
CCITT/ITU-T
A committee that sets international standards for telecommunications. CCITT/ITU-T
was formerly known as CCITT (Consultative Committee for International Telegraph
and Telephone), but is now succeeded by ITU-T (International Telecommunications
Union-Telecommunications Sector).
Glossary 10-9
D
Delayed Send
Also called “Delayed TX.” You can set a time for a document to be sent, and you do
not have to be present when the document is sent at the specified time. You can
reserve up to 64 delayed send jobs.
Direct Sending
Use Direct Sending when the memory is full, and you still need to send a document.
Direct Sending scans and sends one page at a time without storing the document in
memory. This enables you to send a document even when the memory is full.
DNS server
Domain Name System server. A server which maintains a database that translates
the domain names of Internet servers, such as www.w3.org, into Internet Protocol
(IP) addresses, such as “18.176.0.26”. This enables clients to connect to a server
with a host name rather than a numeric IP address.
Domain
A management concept that divides large scale networks into groups for identifying
individual computers and users. The Internet is managed by classifying domains
according to geographical location or type (business, organization, educational
institution, etc.).
dpi
Dots Per Inch. A measure of screen and printer resolution that is expressed as the
number of dots that a device can print or display per linear inch.
Appendix
E
10 ECM
Error Correction Mode. Reduces system and line errors when sending or receiving
from another fax machine with ECM capability. ECM divides a page into blocks and
inspects each block for data lost through poor transmission. If part of the data is
missing in a certain block, ECM retransmits that data from the beginning of the block
until it confirms that all the data within the block has been transmitted successfully. In
this way, ECM guarantees that a good image can be received at the receiving end.
ECM is very effective where the telephone lines are in poor condition. However, ECM
slows the transmission speed, and you may turn this mode off, if it is not needed.
Error indicator
The error indicator flashes red when a paper jam occurs or the machine has run out
of toner or paper.
10-10 Glossary
F
File formats
File formats are used to save image data. This machine supports six different file
formats: TIFF, PDF, PDF (OCR), JPEG, PDF (Compact), and PDF (Compact+OCR).
File server
A personal computer or workstation to which two or more users on client personal
computers can gain access via a LAN (Local Area Network), to share and use its hard
disk drive.
Forwarding
The process of sending a received I-fax/fax document to another destination. For
example, if your machine at work receives a document, you can have the machine
forward the document to a machine at your home.
FTP
File Transfer Protocol. A client-server protocol enabling a user to transfer files on one
computer to and from another computer over a TCP/IP network. The File Transfer
Protocol also governs the client program with which the user transfers files.
I
I-fax
I-fax (Internet fax) enables you to send and receive fax documents over the network.
Scanned documents are converted to TIFF (Tagged Image File Format) and are
Appendix
transmitted as an e-mail attachment to/from any I-fax compatible facsimile.
Internet Protocol (IP)

The underlying set of networking rules that describes how data is transmitted across
the Internet. Internet Protocol enables data from one computer to be split into 10
packets, and sent to another computer with a specific IP address.
IP address
Internet Protocol address. A network address used by IP (Internet Protocol) to specify
a computer or device on the Internet. Currently, two versions of IP are in use: IPv4
and IPv6.
Glossary 10-11
J
JBIG
Joint Bi-level Image Experts Group. An experts group file specification that defines a
standard for compressing (reducing the size of) image files without any loss in image
information. Files containing photographic images in Web pages are generally
compressed so they can be transferred across the Internet more quickly. JPEG, the
format currently used, causes some loss in image data after compression, and so
reduces image quality. JBIG compression overcomes this shortcoming.
JPEG
Joint Photographic Experts Group. An experts group file specification that defines a
standard for compressing (reducing the size of) photographic and photorealistic
image files. The image compression method used involves some loss of information,
and so reduces image quality. Files containing photographic images in Web pages
are generally compressed by using the JPEG format so they can be transferred
across the Internet more quickly.
L
LDAP
Lightweight Directory Access Protocol. A network protocol that enables you to locate
organizations, individuals, and other resources, such as files and printers on a
network, whether on the public Internet or on a corporate intranet.
Long distance dialing

Appendix
When dialing or registering long distance numbers, you may need to insert a pause
within or after the telephone number. The destination and length of the pause differ
depending on the system. Contact your local authorized Canon dealer or local
telephone company if you experience difficulty in long distance dialing.
10
M
Memory Lock
Usually a document is printed as soon as it is received; but with Memory Lock, all
documents received are stored in memory until you enter a password to print them.
This enables you to attend to the documents at your own leisure, and prevents printed
documents from piling up in the output tray.
Memory Sending
Memory Sending scans documents into memory before dialing the number and
sending them. You can retrieve your original once scanning is complete, and you do
not have to wait until sending is complete.
10-12 Glossary
O
One-Touch Buttons
One-Touch buttons enable you to specify a destination and send a document, all at
the push of one key. You can store up to 200 destinations.
P
Pause
You can insert a pause within a telephone number or at the end of a telephone
number. A pause is also sometimes required to connect to an outside line, or for
overseas fax transmissions to certain countries.
Pause Time
The default settings are two seconds if a pause is inserted within the telephone
number, and 10 seconds if a pause is added to the end of the telephone number. Only
the length of pauses inside a telephone number, and not those at the end, can be
changed.
PBX
Private Branch eXchange. An in-house telephone switching system that
interconnects telephone extensions to each other, as well as to the external
telephone network. A PBX controls the flow of telephone traffic through instruments,
such as paging systems and automatic callback and dialing.
PDF
Appendix
Portable Document Format. The page description language used in Adobe Systems’
Acrobat document exchange system, which is restricted neither by device nor
resolution. PDF displays documents in a way that is independent of the original
application software, hardware, and operating system used to create those
documents. A PDF document can contain any combination of text, graphics, and 10
images.
PDF (Compact)
One of the file formats available in this machine. The text and image portions of an
original are processed separately to achieve a high level of compression without
compromising the quality of the text. The resulting file or data size is smaller than that
achieved by conventional PDF, and is therefore recommended for jobs that are to be
sent over the network.
Glossary 10-13
PDF (OCR)
A file format that performs OCR (Optical Character Recognition) processing on a
scanned document. This process extracts any recognizable text data, and adds it as a
transparent layer to create a PDF with searchable text. You can search the text using
Adobe Acrobat/Adobe Acrobat Reader, or your operating system’s search function.
Protocol
A set of rules that govern the transmission of data across a network. Examples of
protocols are FTP, DHCP, BOOTP, RARP and TCP/IP.
R
Resolution
The density of dots attained by an output device, such as a fax, scanner, or printer, in
producing an image. Expressed in terms of dots per inch (dpi). Low resolution causes
font characters and graphics to have a jagged appearance. Higher resolution means
smoother curves and angles, as well as a better match to traditional typeface designs.
Resolution values are represented by horizontal data and vertical data (e.g., 600 ×
600 dpi).
Rotary Pulse
Also called “pulse dial.” On a rotary pulse telephone, a dial is turned to send pulses to
the telephone switching system.
RX
Abbreviation for “Reception/Receiving.”
Appendix
S
Scanning Area
10 The area that is actually scanned is slightly smaller than the size of the original
document, so words or images near the edges of the document may not be scanned.
Therefore, you should allow some margin on all sides of the document that you are
sending.
Sequential Broadcast
Sequential Broadcasting enables you to send a scanned document to up to 532
destinations simultaneously. If you frequently send documents to the same
destinations, it is highly recommended that you register the numbers as a group in a
one-touch button for group dialing.
10-14 Glossary
SMB
Server Message Block. A protocol that provides file and printer sharing over a
network for Windows computers.
SMTP
Simple Mail Transfer Protocol. A TCP/IP protocol for sending messages from one
computer to another on a network.
SSL
Secure Sockets Layer. A protocol that ensures security and privacy when transmitting
private documents over the Internet.
SSL encryption
SSL uses two keys to encrypt data: a public key, which is known to “everyone,” and a
private or secret key, which is known only to the recipient of the message.
Stamp
Applies a stamp (about 3 mm in diameter) on the front side of originals after they have
been scanned, so that you can distinguish already scanned originals from others.
Super G3
Super G3 is a phrase used to describe the generation of fax machines that use ITU-T
V.34 standard 33.6 Kbps modems. Super G3 high-speed fax machines allow a
transmission time of approximately three seconds per page, which results in reduced
telephone line charges.
Appendix
Telephone Line Type
Depending on the type of telephone line that you have, set the machine to touch tone
(T) or pulse (P) dialing. 10
TIFF
Tagged Image File Format. A file format that saves images as high-density bitmaps,
and is suitable for large amounts of image data. The information field (tag) at the start
of each image data record indicates the type of data represented.
Tone
Some data services may require that you use tone dialing. If you have a pulse dial
telephone, press [Tone] to switch temporarily from pulse to tone dialing when
connecting to these data services.
Glossary 10-15
Transmission Time
A fax transmission consists of three stages: the machine sending the fax connects
with the machine receiving it, the message is then transmitted, after which the sender
and the receiver exchange signals to confirm the end of transmission. The
transmission time described in this guide is not the total time required for the entire
transmission, but only the time taken for the message to transmit.
TTI
Transmit Terminal Identification. Also called the TX Terminal ID. The TTI is the name
of a person or an organization and the facsimile number of the machine that sends a
document.
TX
Abbreviation for “Transmission/Sending.”
Appendix
10
10-16 Glossary
Index
A D
Activity Report, 8-4, 8-12, 10-9 Delayed Send, 2-43, 10-10
Address Book Destinations, registering
About the Address Book, 4-3 In the Address Book, 4-3
Editing/deleting addresses, 4-27 In the Favorites Buttons, 4-40
Printing the Address Book, 8-17 In the One-touch Buttons, 4-31
Registering addresses, 4-3 Destinations, specifying
Using, 4-24 About specifying destinations, 4-2
Address Book key, 1-6 Using Address New Tab, 2-2
Address Book List, 8-7, 8-17 Using an LDAP server, 4-54
ADF, 10-9 Using the Address Book, 4-24
ASCII code, 10-9 Using the Favorites Buttons, 4-45
Authorized Send, 2-34 Using the Job Recall, 4-51
Auto Redial, 7-26, 10-9 Using the One-touch Buttons, 4-35
Details key, 1-5
Different Size Originals, 3-15
B Direct Sending, 2-24, 10-10
DNS server, 10-10
Before using this machine Documents received in memory
Appendix
Registering the Sending Record, 1-7 Checking, 6-14
Registering the Unit Name, 1-11 Deleting, 6-14
Registering Your Machine’s Fax Number, 1-10 Forwarding, 6-14
Selecting the Type of Telephone Line, 1-8 Documents with forwarding errors
bps, 10-9 Checking, 6-20
Deleting, 6-20
10
Forwarding, 6-20
Printing, 6-20
C Domain, 10-10
Canceling dpi, 10-10
Receiving fax documents, 5-9
Sending documents, 2-57
CCITT/ITU-T, 10-9 E
ECM, 10-10
Erase key, 1-5
Error indicator, 10-10
Index 10-17
F M
Favorites Buttons Manual Sending, 2-24
About the Favorites Buttons, 4-40 Memory Lock, 10-12
Editing/deleting, 4-46 Memory Sending, 2-24, 10-12
Registering, 4-40
Using, 4-45
Favorites Buttons key, 1-6
Fax Activity Report, 8-6, 8-14
N
File Format key, 1-5 Network Add. Book key, 1-6
File formats, 10-11 New Address key, 1-6
File server, 10-11
Forwarding, 10-11
FTP, 10-11
O
One-touch Buttons, 10-13
G About the One-touch Buttons, 4-31
Editing/deleting addresses, 4-37
Gamma value, setting, 7-13, 7-40 Registering addresses, 4-31
Glossary, 10-9 Using, 4-35
One-touch Buttons key, 1-6
Original type
I Photo mode, 3-11
Text mode, 3-10
I-fax, 10-11 Text/Photo mode, 3-10
Internet Protocol (IP), 10-11
IP address, 10-11
Appendix
P
J Pause, 10-13
Pause Time, 10-13
10 JBIG, 10-12 PBX, 10-13
Job Recall, 4-51 PDF, 3-22, 10-13
JPEG, 3-22, 10-12 PDF(Compact), 3-22, 10-13
PDF(Compact+OCR), 3-22
PDF(OCR), 3-22, 10-14
L Protocol, 10-14
LDAP, 10-12
Long distance dialing, 10-12
10-18 Index
R Send Settings key, 1-5
Sending documents
Recall key, 1-5 Advanced sending methods, 2-34
Receiving documents Basic sending methods, 2-2
Advanced receiving methods, 5-6 Checking/changing the status of documents
Available paper sizes, 5-8 with forwarding errors, 6-20
Basic receiving methods, 5-2 Checking/deleting documents being sent or
Checking/changing the status of documents waiting to be sent, 2-57, 6-2
received in memory, 6-14 Checking/printing communication log, 6-9
Checking/deleting fax documents being Sending methods
received or waiting to be printed, 5-9, 6-7 E-mail, 2-2
Checking/printing communication log, 6-9 Fax, 2-24
Report Settings File server, 2-11
Activity Report, 8-12 I-fax, 2-7
Fax Activity Report, 8-14 USB memory media device, 2-20
RX Report, 8-13 Sequential Broadcast, 2-47, 10-14
TX Report, 8-9 Sharpness, 7-15
Resolution, 3-2, 10-14 SMB, 10-15
Retry Times, 7-4 SMTP, 10-15
Rotary pulse, 10-14 Specifications, 10-6
RX, 10-14 SSL, 1-3, 10-15
RX Report, 8-5, 8-13 SSL encryption, 10-15
Stamp, 3-24, 10-15
Standard Send Settings, 7-5
Super G3, 10-15
S System Monitor key, 1-6
Scan settings
Appendix
Color mode, 3-2
Density, 3-9 T
Density of background color, 3-18
Different size originals, 3-15 Telephone line type, 10-15
Document size, 3-6 TIFF, 3-22, 10-15 10
File format, 3-21 Tone, 10-15
Image quality, 3-9 top screen (Send), 1-3
Resolution, 3-2 Transmission time, 10-16
Stamp, 3-24 Troubleshooting
Two-sided originals, 3-13 Error codes, 9-12
Scan Settings key, 1-5 Error messages, 9-6
Scanning area, 10-14 Receiving problems, 9-4
Send settings Sending problems, 9-2
Document Name, 2-5, 2-10, 2-18, 2-23 TTI, 1-7, 10-16
E-mail Priority, 2-6 TX, 10-16
Message, 2-6, 2-10, 2-19 TX Report, 8-2, 8-9
Reply-to, 2-6, 2-10 TX Terminal ID, printing, 7-9
Subject, 2-5, 2-10
Index 10-19
U
User’s Data List, 8-8
Appendix
10
10-20 Index
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Park, Melville, NY 11747, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59, 1185 XB Amstelveen, The Netherlands
(See http://www.canon-europe.com/ for details on your regional dealer)
CANON LATIN AMERICA, INC.
One Canon Park, Melville, NY 11747, U.S.A.
CANON AUSTRALIA PTY LTD
1 Thomas Holt Drive, North Ryde, Sydney NSW 2113, Australia
CANON CHINA CO. LTD.
15F Jinbao Building No.89, Jinbao Street, Dongcheng District, Beijing 100005, PRC
CANON SINGAPORE PTE LTD
1 HarbourFront Avenue, #04-01 Keppel Bay Tower, Singapore 098632
CANON HONGKONG CO., LTD.
19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong
USRM2-2128-01 © CANON INC. 2013

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Sending and Facsimile Guide

Please read this guide before operating this product.

• Quick Reference for Basic Operations

• Sending and Fax Instructions

• Color Network ScanGear Instructions

• USB Memory Media Printing Instructions

• Windows Printer Driver Instructions

• Windows Fax Driver Instructions

• Macintosh Printer Driver Instructions

Chapter 2 Sending Documents

Chapter 3 Specifying the Scan Settings

Chapter 4 Specifying Destinations Easily and Quickly

Chapter 5 Receiving Documents

Chapter 6 Checking/Changing the Status of Documents in Memory

Chapter 7 Customizing the Machine’s Settings

Chapter 8 Printing Communication Reports and Lists

Includes the specifications, glossary, and index.

Chapter 1 Introduction to Send and Fax Functions

Overview of Send and Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Chapter 2 Sending Documents

Basic Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Chapter 3 Specifying the Scan Settings

Specifying the Color Mode and Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Chapter 4 Specifying Destinations Easily and Quickly

Overview of Methods for Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . 4-2

Basic Receiving Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Chapter 6 Checking/Changing the Status of Documents in Memory

Checking/Deleting Documents Being Sent or Waiting To Be Sent . . . . . . . . .6-2

Chapter 7 Customizing the Machine’s Settings

Transmission Related Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Chapter 8 Printing Communication Reports and Lists

Overview of Reports and Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Identifying and Isolating Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Additional Functions Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

How to Use This Manual

Symbols Used in This Manual

IMPORTANT Indicates operational requirements and restrictions. Be sure to read

NOTE Indicates a clarification of an operation, or contains additional

Keys Used in This Manual

Displays Used in This Manual

Microsoft Windows 2000 operating system: Windows 2000

Overview of Send and Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

e-mail and I-fax.

1-2 Overview of Send and Fax Functions

Introduction to Send and Fax Functions

Keys and Functions

■ If the Send function is activated and the Super G3 Fax Board-AG1 is

Overview of Send and Fax Functions 1-3

■ If only the Super G3 Fax Board-AG1 is attached to the machine

■ If Authorized Send is activated

1-4 Overview of Send and Fax Functions

Displays the current scan settings.

Displays a list of destinations. 1

Introduction to Send and Fax Functions

➞ See “Specifying the File Format,” on p. 3-21.

➞ See “Basic Sending Methods,” on p. 2-2.

➞ See “Basic Sending Methods,” on p. 2-2.