P.120 Rev.01
P.120 Rev.01
P.120 Rev.01
120/1
PERSONNEL ADMINISTRATION
JOANNOU & PARASKEVAIDES
(Overseas) LTD Page: 2 of 19
LIBYA BRANCH
This Procedure is applied to the whole Company and concerns all personnel.
3.1.1. General
In particular, the manpower selection process pays special attention to the following
elements:
PERSONNEL ADMINISTRATION
JOANNOU & PARASKEVAIDES
(Overseas) LTD Page: 3 of 19
LIBYA BRANCH
3.1.1.2. After the completion of the selection process the respective supervisors
brief the recruited personnel about their assigned duties, while the Quality and HSE
Department Heads are responsible for their training on the issues concerning the
Company’s QESH System.
3.1.1.3. A file with the CV's of key personnel is kept (Forms F3-P.120). This file is
revised with data (e.g. participation in new projects) on an annual base and may be
in the form of electronic media.
The key personnel file contains copies of diplomas, training certificates etc.
In principal, for the Libya Branch, the manpower requirements arise from the need to
provide personnel for offices and sites.
Code: P.120/1
PERSONNEL ADMINISTRATION
JOANNOU & PARASKEVAIDES
(Overseas) LTD Page: 4 of 19
LIBYA BRANCH
Is the manpower
requirement NO
Chief Administrator F7-P.120
approved? (RRF)
(meeting)
Inform
Department Head
Chief Administrator
YES
HR in Company
Recruitment
Head Offices
Chief Administrator
Training on working position Quality & HSE
requirements and QESH induction Department Heads
Supervisor
Code: P.120/1
PERSONNEL ADMINISTRATION
JOANNOU & PARASKEVAIDES
(Overseas) LTD Page: 5 of 19
LIBYA BRANCH
Construction Manager
Finalization and approval of manpower forecast Senior Area Agents
(major projects) Project Managers
Branch Management
Chief Administrator
Forward manpower forecast to Tripoli:
- Planning Department
- Financial Department Chief Administrator
- Financial Controller
- Chief Administrator
Preparation of Re-assignment
Chief Administrator
Recruitment Requirement Planning Department
Plan (RRP)
Forward re-assigning
documents to the
Human Resources in
Chief Administrator
Company Head Offices
for further processing
Is the RRP NO
approved? Branch Management
YES
PERSONNEL ADMINISTRATION
JOANNOU & PARASKEVAIDES
(Overseas) LTD Page: 6 of 19
LIBYA BRANCH
3.2.1. General
To comply with the QESH Management System requirement, the Company operates
a job appraisal and training identification system where each individual’s
performance is assessed after each job or yearly. The assessment report is reviewed
by the supervisor and Department Head and used to identify any immediate training
requirements.
The supervisors define their staff’s training needs by estimating and comparing the
position’s requirements with the actual qualifications of the person that currently
holds the position.
During the identification of the training needs, the level of competence and
awareness that the Company wishes its personnel to reach is taken into account.
3.3.2.1. The knowledge that the personnel acquired during the training programmes
is assessed at random by the use of:
- Interviews;
- Appropriate questionnaires;
- Tests, when evaluating practical training.
Code: P.120/1
PERSONNEL ADMINISTRATION
JOANNOU & PARASKEVAIDES
(Overseas) LTD Page: 7 of 19
LIBYA BRANCH
Assessment is conducted by the trainee’s supervisor, the trainer or the Quality and
HSE Department Heads.
The assessment results are recorded on the Training Registration Form F2-P.120
(as comments), where all relevant documents are attached.
3.3.2.2. All training records are kept by the Quality and HSE Department Heads (for
their area of responsibilities), who prepare an annual training assessment where,
among others, the following are recorded:
- Number of trainees;
- Training man-hours (total and per trainee);
- Categories of personnel trained (management, engineers, foremen, tradesmen,
drivers etc);
- Particular modules of the training analyzed as for trainees and man-hours.
PERSONNEL ADMINISTRATION
JOANNOU & PARASKEVAIDES
(Overseas) LTD Page: 8 of 19
LIBYA BRANCH
Is the training NO
planning Resident Manager
approved?
YES
Department Head
Training implementation Quality and HSE
Department Heads
YES
Quality and HSE
Recording Department Heads F2-P.120
PERSONNEL ADMINISTRATION
JOANNOU & PARASKEVAIDES
(Overseas) LTD Page: 9 of 19
LIBYA BRANCH
4. Forms
5. Records
All records concerning a particular employee are maintained for as long as the
employee stays with the Company and they are rejected afterwards.
All training records are kept for ten (10) years and they are then scrapped.