MICROSOFT OFFICE 365 PART 2.

MICROSOFT ONENOTE
by Mohamad Ridzuan Abdul Rashid

Prepared by Mohamad Ridzuan Abdul Rashid

 MICROSOFT OFFICE 365 PART 2. MICROSOFT ONENOTE

Contents
Introduction to Microsoft Office OneNote .................................................................................... 1
Creating new notebook ...................................................................................................................... 1
Creating new section .......................................................................................................................... 2
Creating new page on a section .......................................................................................................... 2
Creating notes ..................................................................................................................................... 2
Things you can add in OneNote .......................................................................................................... 3
Shortcut access to OneNote 2016 features ........................................................................................ 3
Sharing your notebook........................................................................................................................ 4
Share with other OneNote users .................................................................................................... 4
Sharing with non-OneNote users .................................................................................................... 5
Share notebook in Microsoft Teams or Skype for Business meeting ................................................. 6
Creating, and editing notes from Microsoft Office 365 ...................................................................... 6
Creating, and editing notes from smartphone ................................................................................... 6

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Prepared by Mohamad Ridzuan Abdul Rashid

 MICROSOFT OFFICE 365 PART 2. MICROSOFT ONENOTE

Introduction to Microsoft Office OneNote

OneNote is a digital note-taking app that provides a single place for keeping your notes, research,
plans, and information — everything you need to remember and manage in your life at home, at work,
or at school.

Notes are easy to organize, print, and share, and you can search and find important information
quickly, even if you forget where you've originally captured it. Best of all, your notebooks are stored
online so you can easily get to them on any of your mobile devices.

Add new section

Current section
Current notebook Add new page on current section

Current page title

Current page

Creating new notebook

To create a new notebook, you can either click on current notebook and then select Add Notebook
or go to File tab and select New.

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 MICROSOFT OFFICE 365 PART 2. MICROSOFT ONENOTE

Creating new section

You can create multiple sections for each main subject by clicking
the + sign next to last section.

Creating new page on a section

Each section can have multiple pages by clicking Add Page.

Creating notes
You can directly type notes on the current page or get part of information from other application
and browser by selecting the information needed from it, then paste on your OneNote page.

A hyperlink will be added below the

copied information in OneNote page,
telling you from where did you get the
information.
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 MICROSOFT OFFICE 365 PART 2. MICROSOFT ONENOTE

Things you can add in OneNote

Like other Office 2016 applications, you will find the Insert tab for adding things on to your page.

Shortcut access to OneNote 2016 features

You can quickly access some useful features of OneNote without launching the app by going to the
notification area on the right side of your Windows taskbar.

Right-click on OneNote icon to set default action when next time you
click on it, or choose from the available action list.

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Sharing your notebook

You can share your notebook with your colleagues or anyone in a few ways, either as a viewer or as
contributor for your project.

Share with other OneNote users

To share your notebook with another OneNote user:

1. Go to File tab, select Share category and then select Share with People.

2. Enter your colleague’s email address or select from address book, then select either Can edit
or Can view option.

3. Select (or not) the Require user to sign in before accessing document option.
4. Click Share.

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 MICROSOFT OFFICE 365 PART 2. MICROSOFT ONENOTE

Sharing with non-OneNote users

Non-OneNote users can also view your notebook from a browser.

1. Go to File tab, select Share category and then select Get a Sharing Link.

2. Select the Create a view link or Create an edit link option.

3. Copy the link and then share with your colleagues through any medium you want.

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Share notebook in Microsoft Teams or Skype for Business meeting

Before sharing your notebook, you will have to be in a Skype meeting first.

Important:
This feature allows all meeting participants to open your notebook and make changes.

1. Go to File tab, select Share category and then select Share with Meeting.

2. Click Share with Meeting.

Note
Please use another method in Online Meeting and Whiteboard with Skype if the method above
is unsuccessful.

Creating, and editing notes from Microsoft Office 365

Similar to any other Office 365 apps, you will have to go to www.office.com, select OneNote and then
select a notebook to open.

Like other Office 365 apps, OneNote Online ribbon tabs are lesser than the desktop version. The layout
is slightly different from desktop version. Each change is instantaneously saved and updated across all
devices.

Current page title

Current page
Current section Current notebook

Add new section

Add new page on current section

Creating, and editing notes from smartphone

To set-up Microsoft OneNote on smartphone, search for Office 365 for mobile, download and install
the application.
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Once installed, launch the application and log in with your

Microsoft account.

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