2/6/23, 9:11 PM USAJOBS - Job Announcement

Administrative Support Assistant (OA)

DEPARTMENT OF THE ARMY
U.S. Army Element SHAPE

Summary
About the Position:
The purpose of this position is to assist staff members and employees with administrative duties in support of the organization. This
is a Term position not to exceed 2 years and maybe extended to a maximum of six years.

Overview
Accepting applications

Open & closing dates

02/01/2023 to 02/14/2023

Salary
$32,357 - $42,068 per year

Pay scale & grade

GS 5

Location
1 vacancy in the following location:

Naples, Italy

Remote job
No

Telework eligible
Yes—as determined by the agency policy.

Travel Required
Not required

Relocation expenses reimbursed

No

Appointment type
Term - 2 Years

Work schedule

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Part-time - 30 Hours

Service
Competitive

Promotion potential
None

Job family (Series)

0303 Miscellaneous Clerk And Assistant
(/Search/Results?j=0303)

Supervisory status
No

Security clearance
Secret
(/Help/faq/job-announcement/security-clearances/)

Drug test
No

Position sensitivity and risk

Noncritical-Sensitive (NCS)/Moderate Risk
(https://www.usajobs.gov/Help/faq/job-announcement/security-clearances/)

Trust determination process

Suitability/Fitness
(https://www.usajobs.gov/Help/faq/job-announcement/security-clearances/)

Announcement number
EUJD231003622701

Control number
703315900

This job is open to

Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Federal employees - Competitive service

Current or former competitive service federal employees.

Military spouses

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Veterans

Clarification from the agency

See "Who May Apply" in the "Qualifications" section for more information on who is eligible to apply for this position.

Duties
• Use office automation equipment (e.g. word processing, database management, electronic spreadsheets, calendar and graphics)
to prepare correspondence, briefing charts, graphs, statistics, computations, and other textual and tabular material.
• Perform office duties such as ordering supplies or preparing travel and lodging orders for staff members and supervisors to
maintain office efficiency.

• Arrange and attend staff meetings and follow up as necessary to ensure action items are completed as scheduled.
• Plan, prepare, and coordinate agenda and resources for company events and ceremonies.

Requirements
Conditions of Employment
• One year trial/probationary period may be required.
• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service
Registration.
• You will be required to provide proof of U.S. Citizenship.
• Applicants must comply with the Exceptional Family Member Program requirements as outlined in the DoD Instruction 1315.19.
• Must be able to satisfy the requirements of the 26JUL12 DODI 1400.25 V1230, DoD Civilian Personnel Management System:
Employment in Foreign Areas and Employee Return Rights. Visit http://www.dtic.mil/whs/directives/corres/pdf/140025v1230.pdf.
• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance
or access for the duration of employment.

• The duties of this position require the incumbent to possess or obtain and maintain a valid state Driver's License in one of the 50
U.S. states or possessions to operate vehicles.

• This is a Term position scheduled to last 2 years and maybe extended to a maximum of six years.
• This is a part-time position of up to 30 hours a week.
• This position requires a qualified typist.

Qualifications
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You
will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or
categories you selected. See Proof of Eligibility
(https://acpol2.army.mil/chra_dodea/Proof_1APR2019.pdf)
for an extensive list of document requirements for all employment authorities.

30 Percent or More Disabled Veterans

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Current Department of Army Civilian Employees Applying to OCONUS Positions

Current Department of Defense (DOD) Civilian Employee (non-Army)

Family Member Preference (FMP) for Overseas Employment

Interagency Career Transition Assistance Plan

Military Spouse Preference (MSP) for Overseas Employment

Non-Department of Defense (DoD) Transfer

Reinstatement
Veterans Recruitment Appointment (VRA)

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and
unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other
organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all
qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying
based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this
document
(https://acpol2.army.mil/chra_dodea/Transcripts.pdf)
.

Specialized Experience: One year of specialized experience equivalent to the GS-04 grade level in the Federal service which
includes: 1) Reading and interpreting instructional materials and standard operating procedures (SOP's) pertaining to
administrative practices and filing procedures, (e.g., email procedures, file maintenance, ect.); 2) Maintaining office files / records
and file various documents (e.g., reports, and general correspondence); 3) Retrieving data / messages from automated information
and communication systems (e.g., E-Mail), to inform individuals concerned; and, 4) Using automation equipment and software
(word processing, spreadsheet, graphics, etc.) to produce correspondence, technical reports, time and attendance reports, graphic
calendars, statistical tables, etc.

OR

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school,
junior college, college or university.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as
long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your
total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60)
by 60. Add the two percentages.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute
sample with three or fewer errors.

You will be evaluated on the basis of your level of competency in the following areas:

Attention to Detail

Manages and Organizes Information

Technical Competence

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52
weeks of Federal service at the next lower grade or equivalent (GS-04).

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Education
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification
requirements, you must show the education credentials have been evaluated by a private organization that specializes in
interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S.
education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information,
visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
(http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html)
.

Additional information
Direct deposit of pay is required.

U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement.
Locality pay does not apply in the overseas area.

If an employee brings a child to an overseas location and that child is entitled to attend a DoD school on a space-required basis
in accordance with DoDEA Regulation 1342.13, the DoDEA and the Military Department responsible for providing related
services will ensure that the child, if eligible for special education, receives a free appropriate public education, including
related services pursuant to DoDI 1342.12 and DoDM 1342.12.

If an employee brings an infant or toddler (up to 3 years of age) to an overseas location, and that infant or toddler, but for the
child's age, is entitled to attend the DoDEA on a space-required basis in accordance with DoDEA Regulation 1342.13, then the
Military Department responsible for EIS will provide the infant or toddler with the required EIS in accordance with the eligibility
criteria consistent with DoDI 1342.12 and DoDM 1342.12.
Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining
and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is
on a space-available and reimbursable basis only.
Pay retention may be offered to selected applicants for positions at overseas locations. Pay retention will not be offered as an
incentive for employees moving between overseas positions.

Selectees may receive certain foreign area benefits such as: Living Quarters Allowance (LQA) or government quarters, home
leave, etc. Selectees will have their eligibility for foreign area benefits determined at the time of hire in accordance with
Department of State Standardized Regulation (DSSR) and DoDI 1400.25 volume 1250
(https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V1250.pdf)
.

For positions in a foreign country, that country's laws or international agreements may have a direct impact on the ability of an
employee's same sex domestic partner or spouse to accompany the employee and receive certain benefits. If you believe you
may be affected by these laws and agreements, you should familiarize yourself with relevant information and direct questions
concerning a specific country (Foreign Duty Location) to the appropriate Army Human Resources point of contact prior to the
acceptance of employment and your entrance on duty.
This is a Career Program (CP) - 51 General Administration and Management position.

The initial length of this overseas tour is 2 years months.

Positions may be filled as a temp promotion or temp reassignment NTE 2 years from start date by a current permanent Army
employee. Temp promotions or reassignments may be extended up to a maximum of 5 yrs and may be made permanent
without further competition.
Positions may be filled as a term appointment NTE 2 years from start date, if the candidate is not a current permanent Army
employee. Term appointments may be extended up to a maximum of 6 yrs.

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If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for
information regarding an Alternate Application
(https://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information)
.
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the
Government interest.

Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and
your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about
federal benefits
(https://www.usajobs.gov/Help/working-in-government/benefits/)
.

Review our benefits

(https://www.usajobs.gov/Help/working-in-government/)

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or
intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the
questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are
minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment
questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a
determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.
Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into
consideration during the selection process. If selected, you may be required to provide supporting documentation.

Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
Reemployed Annuitant information sheet.

Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency
has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for
this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and;
(3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection
priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional
information about the program is on OPM's Career Transition Resources website.

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**The selecting official has requested a competitive and non-competitive candidate list for this vacancy. If you are eligible
for the non-competitive list, you will be evaluated on basic and/or minimum qualifications, as applicable. While required to
answer the assessment questions, non-competitive candidates will not be evaluated against the competitive rating and
ranking criteria. The selecting official may select from any of the candidate lists.**

Required Documents
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying
as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which
documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements
(OCONUS)
(https://portal.chra.army.mil/hr_public?id=kb_article&sysparm_article=KB0016282)

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents
which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete
application package and you will not be considered any further.

1. Your resume:

Your resume may be submitted in any format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and
qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS
per week and month/year to month/year or month/year to present). If your resume does not contain this information, your
application may be marked as incomplete and you may not receive consideration for this position.
For additional information see: What to include in your resume
(https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/)
.

2. Other supporting documents:

Cover Letter, optional

Most recent Performance Appraisal, if applicable

Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the
vacancy. The Proof of Eligibility
(https://portal.chra.army.mil/hr_public?id=kb_article&sysparm_article=KB0016282)
document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove
you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who
May Apply section above to receive further consideration.

Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past
year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50
which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions,
Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old).

NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the
Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal
information for someone other than you. You may sanitize these documents to remove another person's personal information
before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to
confirm your eligibility.
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If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to
be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by
accrediting institutions recognized by the U.S. Department of Education
(http://www.ed.gov/admins/finaid/accred/)
.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or
may affect the overall rating.

How to Apply
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required
Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 02/14/2023 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do
not have a USAJOBS account, you will need to create one before beginning the application
(https://apply.usastaffing.gov/ViewQuestionnaire/11822701
(https://apply.usastaffing.gov/ViewQuestionnaire/11822701)
).
Follow the prompts to select your résumé and/or other supporting documents to be included with your application
package. You will have the opportunity to upload additional documents to include in your application before it is submitted.
Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you
deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online
application, verify the required documentation is included with your application package, and submit the application. You
must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
It is your responsibility to verify that your application package (resume, supporting documents, and responses to the
questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to
clear the virus scan.
Additional information on how to complete the online application process and submit your online application may be found
on the USA Staffing Applicant Resource Center
(https://help.usastaffing.gov/Apply/index.php?title=Applicant)
.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your
applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last
updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/
(https://www.usajobs.gov/Help/how-to/application/status/)
.

Agency contact information

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Army Applicant Help Desk

Website Address
https://portal.chra.army.mil/hr_public?id=app_inq
JD-APF-W1NBAA USA NATO BRIGADE HQ
(https://portal.chra.army.mil/hr_public?id=app_inq)
DO NOT MAIL
APO, AE 09136
US

Learn more about this agency

(#agency-modal-trigger)

Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application
package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be
ineligible or not qualified, your application will receive no further consideration.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy

(/Help/equal-employment-opportunity/) (/Help/reasonable-accommodation/)
Financial suitability Selective Service
(/Help/working-in-government/fair-and-transparent/financial-suitability/) (/Help/working-in-government/fair-and-transparent/selective-service/)
New employee probationary period Signature and false statements
(/Help/working-in-government/fair-and-transparent/probationary- (/Help/working-in-government/fair-and-transparent/signature-false-
period/) statements/)
Privacy Act Social security number request
(/Help/working-in-government/fair-and-transparent/privacy-act/) (/Help/working-in-government/fair-and-transparent/social-security-
number/)

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