UNITED STATES DISTRICT COURT

SOUTHERN DISTRICT OF
NEW YORK

Position: Administrative Assistant Salary Range: $46,066 - $74,886

Vacancy No. 24-12 (Starting salary for non-federal employees: $46,066 –
$57,594 depending on work experience qualifications)
Location: 500 Pearl Street, New York, NY
Opening Date: 05/28/2024
Term: : Temporary (Potential to become
permanent without further notice) Closing Date: 06/27/2024
Class Level: CL-23 (with preference set for 06/11/2024)

BENEFITS: DUTIES AND RESPONSIBILITIES: The incumbent provides clerical and

 Paid Annual & Sick Leave administrative assistance to the Office of the Clerk of Court. The Administrative
 11 Paid Holidays Assistant will assist in administering a wide range of services such as:
 Employer subsidized
performing receptionist duties (receiving, screening, and referring telephone
Health Insurance
 Group Life Insurance and in- person visitors, answering general inquiries from reference material),
 Supplemental drafting correspondence and memoranda, preparing documents for foreign
Vision/Dental Insurance mailings, docketing and scanning mailing certifications, performing data entry
 Retirement Benefits Plan
into several databases, reviewing and issuing writs, updating directories,
(FERS)
 Thrift Savings Plan (TSP) photocopying, and performing other duties as assigned. This position requires
 Flexible Spending the incumbent to perform basic clerical functions including: filing, scanning,
Accounts emailing or faxing documents, sending correspondence and maintaining and
 Transit Subsidy Program
updating spreadsheets. The position involves heavy telephone and public
(pursuant to eligibility
requirements) contact and requires considerable tact and patience. The incumbent will
 Onsite fitness center perform other duties as assigned. The incumbent will report to the Executive
 Pre-tax benefit programs Assistant to the Clerk of Court. Two tours of duty are available: 8:30am-5:00pm
 Employee assistance
and 9:00am-5:30pm.
program (EAP)

CONDITIONS OF REQUIRED QUALIFICATIONS: To be considered for this position, applicants

EMPLOYMENT: must be a high school graduate, or equivalent. To qualify for CL-23, one must
Applicants must be U.S. have two years of general experience. The position requires excellent written
citizens or lawful permanent
residents seeking U.S. and verbal communication skills, excellent interpersonal and customer service
citizenship. In order to be skills and must be able to grasp and understand various computer programs of
compensated with
appropriated funds for a
moderate complexity. Applicants must be skilled in data entry, word processing
position within the continental and possess the ability to type 50 words per minute. A college degree,
United States, applicants must proficiency in Microsoft Excel, and knowledge of legal terminology are all highly
be:
desirable qualifications. The incumbent must be punctual and maintain good
(1) U.S. citizen,
time and attendance.
CONDITIONS OF *Internal applicants who are permanent employees must be in their current
EMPLOYMENT (continued):
position for one year to apply. *Specialized work experience attained in other
(2) Lawful permanent resident
governmental and private sector positions may be creditable, but that
(i.e., green card holder) who is
seeking citizenship as outlined experience must be evaluated to determine whether the level of experience is
in 8 U.S.C. §1324b(a)(3)(B). equivalent to work at the specified CL. All internal applicants requesting review
Note: Some noncitizen of work experience outside the federal judiciary as part of the qualification
applicants who are permanent
residents may not yet be
process, please contact Human Resources.
eligible to apply for citizenship
at the time they begin. Such PREFERRED QUALIFICATIONS: College education and the ability to speak
individuals may still lawfully
Spanish is highly desirable.
be employed if they provide
an affidavit indicating that
they intend to apply for GENERAL EXPERIENCE: Progressively responsible clerical, office, or other work
citizenship when they become
which indicates the possession of or the ability to acquire the particular
eligible to do so.
knowledge and skills needed to perform the duties of the position.
Employees of the United
States District Court are not
included in the government’s EDUCATIONAL SUBSTITUTION: College education may be substituted for
Civil Service classification and
general experience.
are at-will employees.
All employees, interns and
volunteers are required to PREFERRED KNOWLEDGE, SKILLS AND ABLITIES
adhere to the Code of
Conduct for Judicial COURT OPERATIONS: Knowledge of or the ability to learn court operations,
Employees available for public functions, and organizational structure. Basic understanding of court
review on the USCourts.gov
documents. Ability to use the court automated case management system in
website.
The successful candidate for
order to obtain or research information needed to perform duties.
this position is subject to a
background check. This INFORMATION TECHNOLOGY AND AUTOMATION: Knowledge and skill in the
position is subject to use of automated equipment including MS Outlook, Word and Excel
mandatory electronic funds
applications. The applicant is expected to use multiple web-based applications
transfer for payment of net
pay. and maintain judiciary privacy and security requirements.
*All internal applicants will
receive an email confirming JUDGMENT AND ETHICS: Ability to consistently demonstrate sound ethics and
receipt of their application. If judgment, maintain court confidentiality and security requirements, and
confirmation is not received
comply with the Code of Conduct for Judicial Employees.
within two days after the
vacancy closes, please contact
Human Resources.
The Southern District of New
York values diversity and is
committed to inclusion in the
workplace. We encourage
applications from all qualified
individuals and seek a diverse
pool of applicants.
 APPLICATION PROCEDURE: To be considered for this position, please submit your
Visit our website. resume detailing your education and work experience, a cover letter and an AO78
Application for Federal Employment. The Application for Federal Employment
(AO78) can be downloaded from
https://www.uscourts.gov/sites/default/files/ao078.pdf. The cover letter must
indicate the position for which you are applying, including the vacancy number,
and identify how your education and/or experience relate to the duties and
responsibilities of the position. Only applications submitted via email will be
accepted. It is preferred for the applications to be submitted in a single PDF
document, and for candidates to include the vacancy number and position title in
the subject field of the email containing the application. Applications submitted
as zip files, cloud files and/or links will not be accepted. Applications that do not
conform to the above procedures will not be considered. Only candidates selected
for the testing process will be contacted. Please submit your application to:

Personnel@nysd.uscourts.gov

EQUAL OPPORTUNITY EMPLOYER