SAFETY MANAGEMENT SYSTEM

Each project shall have a safety management system in place that outlines the policies, processes,
instruction, and documentation that will serve to establish the culture of safety and understanding for
all tiers involved on the project. The following components shall be part of the systematic approach:

Contractor Safety Representatives

For all projects, a designated project safety representative or project safety manager shall be on site
at all times while work is being performed.

Communication
Orientation
The general contractor/construction manager is required to develop a project-specific safety
orientation for all workers, including subcontractors/trade contractors and other individuals
performing work at the site. Orientation training shall address all components identified in the
project-specific plan. The orientation must be completed prior to allowing workers to start on-site.
Pre-Construction Safety Meeting
Prior to starting Work on any project, the IDS Team/general contractor must lead a
pre-construction safety meeting. The meeting shall include as attendees the general
contractor/construction manager’s field supervisory staff that will be primarily responsible for
management of workers and crafts, supervisory personnel from major subcontractors/trade
contractors, and the owner’s representative. The primary purpose of this meeting is to introduce the
general contractor’s/construction manager’s supervisory personnel,
subcontractors/trade contractors and owner’s representative to the general contractor’s/construction
manager’s project-specific safety plan and to have the general contractor/construction manager
demonstrate an understanding of the project conditions and safety requirements.
A schedule for regular progress meetings shall be established at this meeting. Since safety is a critical
part of this meeting, the project safety representative or project safety manager shall attend these
meetings.
PROJECT-SPECIFIC SAFETY PLAN.
A. Accountability Plan
An accountability plan shall be developed, communicated, and implemented for the project. This
plan shall include disciplinary procedures to be utilized for noncompliance with safety requirements.
B. Audits/Inspections
The general contractor/construction manager shall conduct and document regular safety inspections
(minimum of informal daily and formal weekly) of their work areas and practices, and those of their
subcontractors/trade contractors. Documentation of inspections shall be readily available for review
on the project site. The general contractor/construction manager will immediately correct any
hazardous or otherwise noncompliant conditions identified and maintain documentation of the
corrective action.
D. Crane Safety and Rigging
The general contractor/construction manager is responsible for identifying anticipated crane use in its
Plan and reviewing planned work in advance with the owner’s representative. The general
contractor/construction manager shall maintain documentation of equipment inspection on the
project
site and make it available upon request. All repairs and adjustments noted on inspections shall be
corrected prior to equipment use. This applies to all power-operated equipment used in construction
for hoisting, lowering, and/or horizontally moving suspended loads.
E. Electric – Temporary
The general contractor/construction manager can reduce the safety risks associated with the
performance of electrical work by developing, implementing, and enforcing an effective safety
program that requires electrical work to be performed in accordance with the pertinent provisions of
the National Electrical Code (most current version), ANSI and MIOSHA Standards, and all other
rules,
regulations and includes the following:
F. Emergency Action Plan
The general contractor/construction manager shall develop reasonable preparations and
contingencies for the various potential emergencies that can occur on the project site, including:
• Project site accidents and injuries;
• Smoke and fire conditions;
• Spills and releases of chemicals or other hazardous materials;
• Structural or equipment failure or collapse;
• Security threats, including public demonstrations, bomb threats, or the discovery of
suspicious materials; and
• Severe weather conditions, including high winds
G. Environmental Health and Safety
Building-Related Hazardous Materials
Several kinds of hazardous materials may be present in older existing buildings, including, but not
limited to, asbestos-containing materials, lead-based paint, and mercury containing items or
PCB-containing transformers and lamp ballasts.
To reduce the safety risks associated with such hazardous materials, the general contractor/
construction manager shall assure that only appropriately trained and licensed contractors are
permitted to abate, remediate, or otherwise handle or dispose of hazardous materials.
Anyone encountering any suspicious soil or buried debris (unusual odors, sheen, and discoloration)
during excavation or grounds clearing must immediately notify their supervisor and owner’s
representative. These materials must not be removed unless or until approved by the OSEH
Department. OSEH staff will specify procedure including the proper containers to use, proper
labeling, preparation for transportation, and proper disposal or recycling requirements. If soil piles
exist on site, they shall be covered with tarps to prevent runoff to the storm drains.
Environmental Releases
The general contractor’s/construction manager’s responsibility for project site materials and
operations extends to emergency response services and medical assistance for any project-related
accidents, spills, releases, or over-exposures to chemical products. Regulations and U-M policies
strictly prohibit the disposal of chemical products to the ground or into sink or floor drains, storm
drains, or regular trash receptacles. The improper disposal of waste material by a worker or other
personnel constitutes grounds for immediate and permanent dismissal of those persons from the
project.
Safe Use of Chemical Products
The general contractor/construction manager is responsible for the safe and lawful receipt, handling,
storage, transport, use, and disposal of all materials used in their work, including chemical products
or
hazardous wastes generated from the work.

H. Equipment Safety
Equipment Operator Certification
The general contractor/construction manager shall have a process in place for validating training
and certification, if required, for all workers using construction equipment such as cranes, hoists,
aerial lifts, mass climbing devices, scaffolding, mobile equipment and specialty equipment.
Tagging System
Establish the use of a tagging system for equipment required to be inspected on a daily basis (such as
scaffolding, or cranes) to allow workers to verify that the equipment has been inspected and is
approved or not approved for use.
I. Fall Protection
Protection against falls shall be implemented. Fall arresting systems including lifelines, body
harnesses, and other like equipment can be used when fall hazards cannot be addressed by employing
railings, temporary floors, nets, and other means.
Fire Prevention and Protection
The general contractor/construction manager shall address all emergency fire issues in the emergency
action plan. The following shall also be addressed in order to prevent a fire situation:
Project Site Fire Safety
• All flammable liquids shall be stored in FM Global Insurance approved containers/cabinets
and all storage and labeling shall comply with rules and industry standards.
• Fuel may be stored indoors only if specific project approval by U-M fire marshal has been
granted.
• All oily rags and oily cloths shall be taken off site at the end of each shift for proper disposal.
• Temporary membrane construction enclosures and partitions, which are susceptible to burning,
shall be protected from fire and shall be made of fire retardant material.
• Smoking is prohibited in all U-M facilities. See smoking section for more detail.
Fire Protection/Fire Alarm Systems
• A water line shall be extended as required by code to supplement the fire extinguishers on site.
• A temporary fire department standpipe shall be installed as required by code.
• Fire alarm detection devices (smoke/heater detectors) and/or fire suppression equipment shall
not be covered, removed, or otherwise impaired without prior approval and coordination from
the appropriate department identified below:

Job Hazard Analysis (JHA)

For Work that is potentially hazardous in nature, such as work from heights, scaffold use, trenching
operations, steel erection, electrical, crane operations, the general contractor/construction manager
shall review and approve each JHA before permitting the work to begin. The JHA shall be a
comprehensive evaluation of the work activity broken down into basic job steps, hazards identified
for each step and contain hazard controls measures for each hazard identified. The general
contractor/construction manager shall keep all JHAs in a bound notebook in an easily accessible
location for the length of the Project. JHA’s shall be updated as necessary as the Work progresses
throughout the project and conditions change. JHA’s must be reviewed with applicable employees
prior to the start of work at each occurrence and when updates are made and this training shall be
documented.
M. Personal Protective Equipment (PPE)
Personal protective equipment (PPE) increases safety for individuals performing potentially
hazardous
tasks. All workers and other personnel entering the project site shall be appropriately attired for
work.
The minimum required PPE on a project site is hard hat, safety glasses with side-shields meeting
ANSI
Z87.1 standards and the use of sturdy work shoes or boots with steel toes, as necessary. No short
pants,
skirts, sleeveless shirts, open toe shoes, nor tennis shoes shall be allowed.

Potentially hazardous exhaust systems

The owner’s representative and building contact will coordinate to determine if the work involves the
interior of a potentially hazardous exhaust system using the same process as described under Rooftop
Access in this section. Specific site investigations for most potentially hazardous exhaust systems are
not necessary unless unusual circumstances exist. All personnel working on any potentially
hazardous
exhaust system shall wear personal protective equipment. The project manager shall arrange with
OSEH to perform a site investigation under the following conditions: radioactive materials are used
in
the affected fume hoods or exhaust system, perchloric acid fume hood systems are involved, unusual
circumstances or hazards were identified.
O. Protection of the Public
The general contractor/construction manager should take all necessary precautions to prevent injury
to
the U-M community and the general public. For example, the entire project site should be secured
against unauthorized access and provided with appropriate warning signage. Where roadways or
walkways must be encroached or closed due to work, adequate barriers shall be installed to safely
redirect the flow of vehicles and pedestrians and protect them from construction activities.
Recordkeeping and Incident Reporting
If emergency assistance is summoned to the project site, the general contractor/construction manager
is
responsible for immediately notifying the owner’s representative. The same immediate notification is
also required for any fire, medical, environmental, and other emergencies. The General
Contractor/Construction Manager is responsible for directly notifying any regulatory agencies as
required as well as arranging for any necessary follow-up repairs, abatement, or other corrective
actions.
Smoking
Smoking is prohibited on all construction sites and U-M buildings. Smoking is also prohibited in the
outdoor areas of all UMHS and School of Nursing buildings. As of July 1, 2011, smoking will be
prohibited on all U-M grounds.
Visitors
“Visitors” are individuals who do not have a direct role in the execution of the project work. Visitors
require pre-approval from the AEC Executive Director for entry into the project site, and this entry
will
be defined as a “tour.” Anyone without a direct role in the execution of the project work that does not
have preapproval shall be denied access to the project site.