Eo Creating Skit

Republic of the Philippines
Province of Ilocos Sur

Municipality of Cabugao
BARANGAY _____________________
OFFICE OF THE SANGGUNIANG KABATAAN CHAIRPERSON
SANGGUNIANG KABATAAN ORDER NO. _____, s.2023
AN ORDER CREATING THE SANGGUNIANG KABATAAN INVENTORY TEAM (SKIT)

IN CONNECTION WITH THE OCTOBER 30, 2023 SYNCHRONIZED BARANGAY AND
SANGGUNIANG KABATAAN ELECTIONS
WHEREAS, Republic Act No. 11935, also known as “An Act Postponing the
December 2022 Barangay and Sangguniang Kabataan Elections, Amending for the
Purpose Republic Act No. 9164, as Amended, Appropriating Funds Therefor, and for
Other Purposes”;
WHEREAS, Section 1 of the said Act provides that the Synchronized Barangay
and Sangguniang Kabataan Elections shall be held on the last Monday of October 2023;
WHEREAS, the Department of the Interior and Local Government (DILG) issued
Memorandum Circular No. 2023- 047 dated March 21,2023, on the Conduct of
Inventory and Turnover of all Barangay and Sangguniang Kabataan (SK) Properties,
Financial Records, Documents (PFRDs) and Money Accountabilities by all Incumbent
Barangay and SK Officials;
WHEREAS, the said Circular mandates all SK Chairpersons to create, through an

Order, and convene their respective Sangguniang Kabataan Inventory Team (SKIT), and
submit a copy of the same to the concerned City/Municipal Mayor, through the Local
Youth Development Officer (LYDO), and the City Director /C/MLGOO;
WHEREAS, the SKIT shall be created primarily for purposes of conducting the
initial and final inventory, turnover of all SK PFRDs and money accountabilities; and
ensuring an orderly and smooth transition of SK governance to the newly elected or re-
elected incoming SK officials;
NOW, THEREFORE, I, _______________________________ , the SK Chairperson of

Barangay ____________________, Municipality of Cabugao, Province of Ilocos Sur, by virtue of
the duties and functions vested in me, do hereby order the creation of the SKIT , with
the following provisions:
SECTION I. COMPOSITION:
The SKIT shall be composed of the following:
Chairperson : ___________________________, SK Chairperson

Vice Chairperson : ___________________________, Sangguniang Kabataan Member
Members : ___________________________, Sangguniang Kabataan Member
___________________________, Sangguniang Kabataan Member
___________________________, SK Secretary
___________________________, SK Treasurer
___________________________, LYDO
___________________________, Youth Organization/Member of
LYDC
___________________________, Member, Katipunan ng Kabataan
SECTION II. ROLES AND RESPONSIBILITIES OF THE SKIT:
The SKIT shall undertake the following:
1. Conduct an Inventory of Properties and Money Accountabilities:
1.1 Conduct an initial inventory of all SK Properties, Financial Records

and Documents (PFRDs);
1.2 Accomplish SK Inventory and Turnover Form No. 1: Initial

Inventory of SK PFRDs
1.3 Submit the accomplished SKIT Form 1 to the Municipal Mayor,

through the LYDO, copy furnished Local COA and the concerned
DILG-MLGOO.
1.4 Conduct final inventory of SK PFRDs, to include an inventory of

money, e.g. cash on hand and in bank, used and unused checks and
loans, if any, using SK Inventory and Turnover Form No. 2: Final
Inventory and Turnover of SK PFRDs and Money Accountabilities.
1.5 Submit the accomplished SKIT Form No. 2 to the Municipal Mayor,
thru the LYDO, copy furnished Local COA and the concerned DILG-
MLGOO.
2. Conduct of Turnover Ceremony and Submission of Report:
2.1 Organize and conduct a Turnover Ceremony, to include a briefing

on the State of Barangay Governance, Financial Performance
Report and Key Challenges, among other information and
accomplishments to the new set of barangay officials;
2.2 Notify/Inform the Municipal Officials, DILG-MLGOO, local COA and

barangay residents of the conduct of the turnover ceremony;
2.3 Submit a report and the accomplished Turnover Form No. 2 and
other relevant documents on the conduct of a turnover ceremony
to the Local COA, and the DILG-MLGOO;
3. Ensure completeness of the following:
3.1 All SK financial reports, and other financial documents, official

receipts and other COA-prescribed forms.
3.2 Transcript, minutes of SK meetings and Katipunan ng Kabataan
(KK) Assembly.
3.3 Updated List of KK members.
3.4 SK Pass Book, Bank Statements and other Bank-related records
and documents.
3.5 All other documents involving SK transactions
3.6 Copies of the SK Annual and Supplemental Budget, ABYIP and
CBYDP.
3.7 Copies of SK Resolutions.
4. See to it that all supplies and properties of the SK, that are in actual
possession or entrusted to the concerned SK officials, are properly
accounted and listed in the prescribed SKIT Forms.
5. Submit reports on the given timelines indicated in DILG MC No. 2023-

047.
SECTION III. EFFECTIVITY:
This Order shall take effect on 7th day of August, 2023.
__________________________________
SK Chairperson
Copy furnished:
 Municipal Mayor
 DILG-MLGOO

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Republic of the Philippines

Province of Ilocos Sur

OFFICE OF THE SANGGUNIANG KABATAAN CHAIRPERSON

SANGGUNIANG KABATAAN ORDER NO. _____, s.2023

AN ORDER CREATING THE SANGGUNIANG KABATAAN INVENTORY TEAM (SKIT)

WHEREAS, the said Circular mandates all SK Chairpersons to create, through an

NOW, THEREFORE, I, _______________________________ , the SK Chairperson of

The SKIT shall be composed of the following:

Chairperson : ___________________________, SK Chairperson

SECTION II. ROLES AND RESPONSIBILITIES OF THE SKIT:

The SKIT shall undertake the following:

1. Conduct an Inventory of Properties and Money Accountabilities:

1.1 Conduct an initial inventory of all SK Properties, Financial Records

1.2 Accomplish SK Inventory and Turnover Form No. 1: Initial

1.3 Submit the accomplished SKIT Form 1 to the Municipal Mayor,

1.4 Conduct final inventory of SK PFRDs, to include an inventory of

2. Conduct of Turnover Ceremony and Submission of Report:

2.1 Organize and conduct a Turnover Ceremony, to include a briefing

2.2 Notify/Inform the Municipal Officials, DILG-MLGOO, local COA and

3.1 All SK financial reports, and other financial documents, official

5. Submit reports on the given timelines indicated in DILG MC No. 2023-

SECTION III. EFFECTIVITY:

This Order shall take effect on 7th day of August, 2023.

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