PT GEMILANG BINA LINTAS TIRTA

SHIP MANAGEMENT

SAFETY MANAGEMENT MANUAL

Issue Date : 14/05/2009
WATCH KEEPING IN PORT Revision No. : 00
Chapter No. : 0405-6

CONTENTS

1. General Manning

2. Local Bye-Laws

3. S.M.T. & Familiarisation for New Personnel

4. Welding and Hot Work, Cleanliness and Maintenance

5. Duties and Responsibilities of the Duty Officer

6. Responsibility for Handover of the Watch

7. Duties of the Relieving Officer

8. Access Regulations

Page 1 of 6 Authorised by : General Manager

 PT GEMILANG BINA LINTAS TIRTA
SHIP MANAGEMENT

SAFETY MANAGEMENT MANUAL

Issue Date : 14/05/2009
WATCH KEEPING IN PORT Revision No. : 00
Chapter No. : 0405-6

1 GENERAL MANNING (Shore Leave Procedure)

In order to ensure the safe manning of the vessel whilst alongside in port, the Master or
Chief Officer, the Chief Engineer or Second Engineer, the Duty Deck Officer and Duty
Engineer (where manning allows) shall remain onboard at all times day or night whilst
the ship is in port.

At least one rating from each department should be available onboard to ensure adequate
cover for both first aid and fire fighting. These numbers may be increased at the
discretion on the Master.

Should, for any reason, both the Master and the Chief Officer be ashore at the same time
the deck watch keeping officer should be advised where either or both may be located in
case of an emergency.

2. LOCAL BYE-LAWS

The Master must ensure that any Local Regulations or flag restriction pertaining to the
minimum number of crew onboard the vessel is strictly observed.

3. FAMILIARISATION OF NEW PERSONNEL

The Master and Chief Engineer must ensure that any appointed person has the
knowledge and ability to act properly in the event of an emergency and be fully
conversant with the operation and positioning of all emergency equipment onboard.

In the case of newly appointed officers, shipboard management teams must introduce a
proper system of procedures to ensure that any recently appointed officer is totally
familiar with the layout and workings of the vessel and all emergency procedures to
enable him to react satisfactorily in the event of an emergency, before being appointed
Duty Officer.

4. WELDING AND HOT WORK, CLEANLINESS AND MAINTENANCE

The Chief Engineer must keep the Master and Duty Officer informed where and when
any “hot work” is to be carried out.

A high standard of cleanliness of the vessel must be maintained and where weather and
conditions allow the maintenance of the vessel will be progressed during normal day
working hours.

Page 2 of 6 Authorised by : General Manager

 PT GEMILANG BINA LINTAS TIRTA
SHIP MANAGEMENT

SAFETY MANAGEMENT MANUAL

Issue Date : 14/05/2009
WATCH KEEPING IN PORT Revision No. : 00
Chapter No. : 0405-6

5. DUTIES AND RESPONSIBILITIES OF THE DUTY OFFICER

The Officer of the Watch should:

Be aware of the nearest telephone and the local contact procedures for police, fire
brigade and ambulance services. He should also be aware of VHF working channels for
port control authorities.

Make rounds to inspect the ship at appropriate intervals.

Pay particular attention to:

The condition and fastening of the gangway, gangway net, anchor chain or moorings,
berths with a large rise or fall, especially at the turn of the tide, and if necessary take
measures to ensure that they are in normal working condition.

The draft, under keel clearance and the state of the ship to avoid dangerous listing or
trim during cargo handling or ballasting:

a) The state of the weather and sea conditions.

b) The observance of all regulations concerning safety precautions and fire
protection.
c) The water level in bilges and ballast in tanks.
d) All persons onboard and their location, especially those in remote or enclosed
spaces.
e) The exhibition of any signals or lights.
f) The ship being properly illuminated, provision of safe means of access and
illumination.

In addition to the above, the officer of the watch should:

In bad weather, or on receiving a storm warning, take the necessary measures to protect
the ship, personnel and cargo.

Take every reasonable precaution to prevent pollution of the environment by own ship.

In an emergency threatening the safety of the ship, raise the alarm, inform the Master,
take all possible measures to prevent any damage to the ship and, if necessary, request
assistance from the shore authorities or neighbouring ships.

Be aware of the state of stability so that in the event of fire, the fire brigade may be
advised of the approximate quantity of water that can be pumped onboard without
endangering the ship.

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 PT GEMILANG BINA LINTAS TIRTA
SHIP MANAGEMENT

SAFETY MANAGEMENT MANUAL

Issue Date : 14/05/2009
WATCH KEEPING IN PORT Revision No. : 00
Chapter No. : 0405-6

Offer assistance to ships or persons in distress.

Take necessary precautions to prevent accidents or damage when propellers are to be

turned.

Enter in the deck log book all important events affecting the ship.

On completion of any working period the Duty Officer is to inspect all cargo spaces to
satisfy himself that all cargo clusters and machinery are safely disconnected, that no fire
risk exists and that all spaces are secure in all respects against weather and unauthorised
entry, reporting to the Chief Officer that this order has been observed.

6. RESPONSIBILITY FOR HANDOVER OF THE WATCH

The officer of the watch should not handover the watch to the relieving officer if he has
any reason to believe that the latter is obviously not capable of carrying out his duties
accordingly. He should bring up the matter to his immediate superior.

7. DUTIES OF THE RELIEVING OFFICER

The relieving officer should, where applicable, be informed of the following

by the officer being relieved:

a. The depth of water at berth, ship’s draft, times of high and low water,
moorings in use with particular regard to tension
arrangements, arrangements of anchor(s), state of main engines and
availability for emergency use.

b. All work to be performed onboard the ship.

c. The signals or lights being exhibited.

d. The number of crew members required to be onboard and the presence of

any other persons onboard.

e. The state of the fire fighting appliances.

f. Any special port regulations.

g. The shipboard management team's standing and special orders.

h. Lines of communication which are available.

i. Other circumstances of importance to the safety of the ship and protection

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 PT GEMILANG BINA LINTAS TIRTA
SHIP MANAGEMENT

SAFETY MANAGEMENT MANUAL

Issue Date : 14/05/2009
WATCH KEEPING IN PORT Revision No. : 00
Chapter No. : 0405-6

of the environment from pollution, provision of safe means of

access and illumination.

The relieving officer should satisfy himself that:

a. Fastening of moorings or anchor chain is adequate.

b. The appropriate signals or lights are properly hoisted and exhibited.

c. The ship is properly illuminated.

d. Safety measures and fire protection regulations are being maintained.

e. He is aware of the nature of any hazardous or dangerous cargo being loaded

or discharged and the appropriate action to be taken in the event of
any spillage or fire.

With reference to gangway regulations the attached notes on access must be

complied with at all times.

8. ACCESS REGULATIONS

Access to the shore or to another vessel must be safe, placed in position promptly,
properly rigged or deployed, safe to use, adjusted as necessary and adequately
illuminated.

Any person boarding or leaving the vessel must use the access provided.Furthermore this
must be over an approved gangway complying with the appropriate International
Standard, or an equivalent standard and fit with
suitable fencing along its entire length.

If a bulwark ladder is provided it must comply with International Standards or equivalent

and be properly and safely secured.

The rope ladder may only be used for access between ships and boats with significantly
different freeboards and where no safer means of access is practicable.

If used, a rope ladder must be efficiently secured to the ship and have slip resistant
footholds not less than 400mm x 115mm equally spaced at intervals of 310+/- 5mm.

If a ladder is more than 1.5M long it must be fitted with spreaders at least 1.8M long.
The lowest spreader must be on the fifth step from the bottom and the interval between
spreaders must not exceed nine steps.

Page 5 of 6 Authorised by : General Manager

 PT GEMILANG BINA LINTAS TIRTA
SHIP MANAGEMENT

SAFETY MANAGEMENT MANUAL

Issue Date : 14/05/2009
WATCH KEEPING IN PORT Revision No. : 00
Chapter No. : 0405-6

The steps must be secured so that they do not twists, turnover or tilt. The support for a
rope ladder must be sufficiently strong and the ladder must always be either fully
extended or pulled up completely.

A portable ladder may be used where no safer means of access is practicable. Such a
ladder must be used at an angle of between 60 and 75 degrees from the horizontal.

It should extend at least one metre above the upper landing place unless alternative
handholds are provided. It must be properly secured against slipping, failing or sideways
movement and must have a clearance of at least 150mm behind the rungs.

The means of access and approaches thereto must be illuminated to at least 20 lux at a
height 1 metre above the surface. If access is difficult the light should be increased to 30
lux.

Where there is a risk of a person falling, a safety net should be rigged which should
cover the whole length of the means of access.A lifebuoy with a self activating light and
also a separate buoyant line attached to a quoit must be provided ready for use onboard
the ship at the point of access.

Where the inboard end of a means of access rests on a bulwark or rail care must be taken
that the bulwark, rail or other support is sufficiently strong. Any gap between a bulwark
ladder and a means of access must be fenced to a height of 1 metre.

Access should be sited clear of cargo working areas. All access equipment must be
maintained in good condition and checked from time to time whilst in use to ensure that
safety is maintained.

Where access is provided from the shore, the Master must still ensure that the access is
safe to use.Access provided whilst in dry dock does not come under the shipboard
regulations.

Nevertheless, if the ship’s crew is being asked to use an access which is unsafe, this
should immediately be brought to the attention of the ship repairers who should improve
the arrangements as required.

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