Important

Do not keep your Revo close to cards with magnetic strips

If magnetic materials are placed close to the underside of your Revo, they may be
affected by the loudspeaker magnet. For this reason, it is best not to keep your Revo
in the same pocket as cards with magnetic strips, e.g. credit cards and travel tickets.
There are no known problems passing this product through airport X-ray machines
or metal detectors.
Only use with an authorised Psion power adaptor

Revo Handbook 1

Preface.p65 1 03/02/2000, 15:02

 Revo Handbook 2

 Copyright Psion Computers Plc 1999. Monotype. Monotype is a trademark of Monotype Typography
All rights reserved. This manual and the programs referred to herein Limited registered in U.S. Patent and Trademark Office and certain
are copyrighted works of Psion Computers PLC, London, England. other jurisdictions.
Reproduction in whole or in part, including utilisation in machines  Lernout & Hauspie Speech Products N.V. 1995.
capable of reproduction or retrieval, without the express written All rights reserved. International CorrectSpell English spelling
permission of the copyright holders is prohibited. Reverse correction system  1995 by Lernout & Hauspie Speech Products
engineering is also prohibited. The information in this document is N.V. All rights reserved. Reproduction or disassembly of embodied
subject to change without notice. Psion and the Psion logo are algorithms or database prohibited. UK English Concise International
registered trademarks, and Psion Revo, Series 5mx, Series 5, Electronic Thesaurus Copyright  1995 by Lernout & Hauspie
Series 3mx, Series 3c, Series 3a, Series 3, Siena and PsiWin are Speech Products N.V. All rights reserved. Reproduction or
trademarks of Psion Computers PLC. Some names referred to are disassembly of embodied programs and databases prohibited.
registered trademarks.
Part of the software in this product is  Copyright ANT Ltd. 1998.
 Copyright Symbian Ltd 1999. All rights reserved.
All rights reserved. The EPOC machine contains the EPOC operating Incorporates MPPC compression from Hi/fn.
system and software, and PsiWin 2 contains the EPOC CONNECT
software that is the copyrighted work of Symbian Ltd, London, Stac , LZS , 1996, Stac, Inc., 1994-1996 Microsoft
England. EPOC and the EPOC logo are registered trademarks of Corporation. Includes one or more U.S. Patents: No. 4701745,
Symbian Ltd. 5016009, 5126739, 5146221, and 5414425. Other patents pending.
 Copyright Monotype Typography Ltd 1997. Incorporates LZS compression from Hi/fn. Hi/fn , LZS
,1988-98, Hi/fn. Includes one or more U.S. Patents: No.
All rights reserved. EPOC contains the fonts Arial, Times New 4701745, 5016009, 5126739, 5146221, and 5414425. Other patents
Roman and Courier, products of Monotype Typography Ltd, pending. All notices of Hi/fn’s patents shall be made in accordance
Surrey, England. with 35 U.S.C Sec. 287(a).
Arial. Arial is a trademark of the Monotype Corporation registered Incorporates Phone  Purple Software Ltd 1999. All rights reserved.
in U.S. Patent and Trademark Office and certain other jurisdictions.
Version 1.1, February 2000
Times New Roman. Times New Roman is a trademark of the Part no. 6070 0001 01
Monotype Corporation registered in U.S. Patent and Trademark English
Office and certain other jurisdictions.

Preface.p65 2 03/02/2000, 15:02

 FCC Information for the USA • Consult an experienced radio/TV technician for
help.
Radio and Television Interference
Important
This equipment radiates radio frequency energy and if not
used properly - that is, in strict accordance with the This equipment was tested for FCC compliance under
instructions in this manual - may cause interference to conditions that included the use of shielded cables and
radio communications and television reception. connectors between it and the peripherals. It is important
that you use shielded cable and connectors to reduce the
It has been tested and found to comply with the limits for
possibility of causing radio and television interference.
a Class B digital device pursuant to part 15 of the FCC
Shielded cables, suitable for the Revo, can be obtained
Rules. These are designed to provide reasonable
from an authorised Psion dealer.
protection against harmful interference in a residential
installation. However, there is no guarantee that If the user modifies the equipment or its peripherals in
interference will not occur in a particular installation. If any way, and these modifications are not approved by
this equipment does cause harmful interference to radio Psion, the FCC may withdraw the user’s right to operate
or television reception, which can be determined by the equipment.
turning the equipment off and on, the user is encouraged
to try to correct the interference by one or more of the In the USA
following measures: For customers in the USA, the following booklet
• Reorient or relocate the receiving antenna. prepared by the Federal Communications Commission
may be of help: “How to Identify and Resolve Radio-TV
• Increase the separation distance between the Interference Problems”. This booklet is available from the
equipment and the receiver. US Government Printing Office, Washington, DC 20402
• If you are using the equipment with a mains Stock No 004-000-00345-4.
adaptor, plug it into an outlet which is on a
different circuit from that to which the receiver is
connected.

Revo Handbook 3

Preface.p65 3 03/02/2000, 15:02

 Revo Handbook 4

FCC Declaration of Conformity Emissions information for Canada

Product: Revo This Class B digital apparatus meets all requirements of
the Canadian Interference-Causing Equipment
Models: 8M
Regulations.
Have been tested to - and comply with - part 15 of the
Cet appareil numérique de la classe B respecte toutes les
FCC rules. Operation is subject to the following two
exigences du Règlement sur le matériel brouilleur du
conditions:
Canada.
1. This device may not cause harmful interference.
2. This device must accept any interference
received, including interference that may cause
undesired operation.
The Product is for home or office use.
Responsible party:
Psion Inc.
150 Baker Avenue,
Concord,
MA 01742, USA.
Tel: +1 978 371 0310
Fax: +1 978 371 9611

Preface.p65 4 03/02/2000, 15:02

 Infrared device safety CE marking
CLASS 1 LED PRODUCT When used in a residential, commercial or light
industrial environment the Revo and its approved UK
This product includes an Infrared device for
and European peripherals fulfil all requirements for
transmitting and receiving data from other Infrared
CE marking.
devices. Although this invisible beam is not consid-
ered harmful, and complies with EN60825-1
(IEC825-1), we recommend the following precautions
when the Infrared device is transmitting:
• do not stare into the Infrared beam
• do not view directly with optical instruments
No parts in the device may be serviced by the user.

Revo Handbook 5

Preface.p65 5 03/02/2000, 15:02

 Contents 6

Contents
Getting started 10 Finding files and folders 42
Using passwords 42
About your Revo 10
Changing file attributes 43
Where things are 11
Managing folders 43
About PsiWin 2 12
Checking memory use 44
Using this handbook 13
Today 46
Connecting your Revo 14
The battery & charging 17 PsiWin - PC connectivity 48
Turning on & off 19
The screen 19 Finding PsiWin 49
Finding & using the pen 19 Getting connected 50
First steps 20 Working with your files 52
Things to do first! 28 Backing up your Revo 55
Things to do next! 32 Synchronizing your Revo 56

Files, folders & programs 36 Contacts 58

Moving around 37 Adding a contact 58
Opening files, folders & programs 37 Looking at your contacts 59
Closing folders & programs 38 Editing & deleting contacts 61
Creating new folders 38 Contact labels 61
Creating new files 39 Exchanging contacts 63
Browsing folders 41 Printing contacts 63

Contents.p65 6 03/02/2000, 15:02

 Agenda 64 Saving unfinished messages as drafts 85
Sending messages 85
Moving around 65
Receiving messages 87
Adding appointments & events 65
Viewing messages 90
Viewing entries 66
Replying to & forwarding messages 90
Entry symbols 67
Attaching files to emails 92
Birthdays and anniversaries 68
Disconnecting 93
Reminders for entries - alarms 68
Printing messages 93
Finding entries and dates 69
Setting up for SMS 94
Changing and deleting entries 69
Repeating entries 70 Phone 96
Lists and things to do 71
Information from other programs 73 Starting a phonebook 96
Customising Agenda 74 Looking at phonebooks & contacts 98
Agenda files 74 Adding names & numbers 102
Printing Agenda entries 75 Editing & deleting entries 105
Synchronising with a PC Scheduler 76 Updating your phone 106
Keeping entries up to date 107
Email & SMS 78 Dialling numbers 108
Using International dialling codes 108
Using Email 79
Managing phone files 110
Writing messages 81
Setting up to connect 111
Creating an email 82
Printing phonebooks & entries 112
Creating an SMS message 84

Contents 7

Contents.p65 7 03/02/2000, 15:02

 Contents 8

Time 114 Word 138

Using alarms 114 Entering text 138
Using the map 119 Finding & replacing text 139
Customising Time 121 Changing the appearance of text 140
Setting summer time 122 Formatting paragraphs 140
Using styles 143
Calc 124 Document outlines 144
The Desk calculator 125 Information from other programs 145
The Scientific calculator 126 Creating a new file 146
Displaying numbers 131 File templates 146
Saving Word files 148
Jotter 132 How the page looks 148
Adding a note 132 Printing 150
Formatting text 133
Inserting other information 134
Sheet 152
Finding a note 135 Moving around 153
Deleting entries 135 Entering information 153
Customising Jotter 135 Performing calculations 155
Jotter files 136 Using ranges 157
Printing Jotter entries 136 Changing how information is displayed 158
Sorting information 158
Changing the number format 159
Graphs 160
Printing from Sheet 162

Contents.p65 8 03/02/2000, 15:02

 Data 164 Infrared 188
Adding an entry 165 Selecting data to transfer 188
Looking at entries 166 Transferring the information 189
Sorting entries 167
Customising Data 167 Dialling 192
Finding an entry 168 Setting up 193
Changing or deleting entries 169 Entering phone numbers 194
Customising the database 169 Dialling phone numbers 195
Printing Data entries 170
Care & safety 196
eSetup - Email & Internet setup 172 Prolonging battery life 198
Before you start 172 Security 199
Finding out your Internet settings 174
Glossary of terms 178 Troubleshooting 200
Using eSetup 179
Appendices 204
Cascade 180
Character set 204
IBM Codepage 1252 205
Printing 182 Specification 206
Setting up the printer 182
Selecting the printer model 185 Index 208
Page setup 185
Previewing a document 186
Printing a document 186

Contents 9

Contents.p65 9 03/02/2000, 15:02

 Getting started 10

Getting started
Congratulations, and thank you for choosing Revo. Time, for alarms and a world map with
This handbook contains information about your Revo, international times and dialling codes.
and the PC connectivity software, PsiWin 2. Calc, a calculator with normal and ‘scientific’
modes.
About your Revo
Jotter, a notebook for jotting down ideas quickly.
The programs on your Revo include:
Word, a word processor for writing letters and
System, your Revo’s “desktop” control centre.
other documents.
You can tap the System icon at any time to
move to the System screen. Sheet, for spreadsheets, tables, and graphs.
Contacts, an address book. Data, a customisable database program.
Agenda, a diary program for appointments and eSetup, for setting up Internet and email
lists of things to do. accounts on your Revo.
Email, for sending and receiving email and SMS Cascade, a game of logical thinking.
messages.
Phone, for managing lists of phone numbers on a
mobile phone.

Getstart.P65 10 03/02/2000, 15:02

 Where things are

Command icons

Touch-sensitive screen

Power &
charging lights
Program icons

Pen

Loudspeaker

Getting started 11

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 Getting started 12

About PsiWin 2 • Drag and drop files between your Revo and the
PC in the same way that you would between PC
You can use the PC connectivity software PsiWin 2
drives, and they will be automatically converted
to integrate your Revo with PCs running Windows
to the appropriate file format at the same time.
95/98 or NT 4.0. By connecting your Revo to a PC;
using the docking station, and running PsiWin; you • Synchronize the address book and contacts on
can: your Revo with PC agendas (applications) and
contact managers, to keep them in step with
• View your Revo files from Windows Explorer by
each other.
using the ‘My Psion’ icon which is added to
the PC’s Desktop. The ‘My Psion’ icon gives you • Back up your Revo files to the PC, then restore
access to all of PsiWin’s powerful file manage- them from the PC to your Revo again should you
ment facilities for your Revo files. ever need to.
• Upgrade from an earlier model of Psion • Print files on your Revo to a printer connected
handheld computer to your Revo as a one-stop directly to your PC, or available to your PC via a
process. All your files will be copied from your network.
old Psion (Series 3/3a/3c/3mx or Siena), For more information, see the ‘PsiWin’ chapter, or
converted to the Revo’s file formats on the PC, PsiWin’s on-line Help.
then copied to your Revo.

Getstart.P65 12 03/02/2000, 15:02

 Using this handbook 3. Move on to ‘Things to do next!’ for a list of the
programs and a brief overview of what else to do
This handbook gives an overview of all your Revo’s
when you first use your Revo - instructions for
functions and features to give you an idea of what
using PsiWin to connect to your PC and perform
you can do; for more detailed information than is
backups, and ideas for customising your Revo.
given here, refer to the on-line Help on your Revo,
and in PsiWin. 4. Read the ‘Files, folders and programs’ chapter for
more information about how to enter and
Note: Read the Quick Start Guide first, for important
manage information on your Revo.
instructions on setting up your Revo and charging the
battery. Note: Refer to the ‘Troubleshooting’ chapter if you
have any problems using your Revo.
1. Read the first part of this chapter to find out how
to: connect your Revo to the docking station,
charge the battery, switch on, find and practice
with the pen, and start using the software.
2. Read ‘Things to do first!’ to find out the essential
things to do when you first get your Revo - this
covers setting the time and date, setting your
“home city” (so that the time differences from
your home are calculated correctly) and setting
owner information and a machine password.

Getting started 13

Getstart.P65 13 03/02/2000, 15:02

 Getting started 14

Connecting your Revo

Connect to PC
Your Revo has a built-in rechargeable battery. The COM port
battery is not fully charged when you buy your Revo,
but there may be enough power to turn on your
Revo. Your Revo is supplied with a power adaptor,
which you must use to charge your Revo’s battery.
We recommend that you fully charge the battery the
first time you use your Revo.
You can connect the power adaptor to the docking
station, or attach it directly to your Revo, e.g. if you
are travelling:
Connecting to your docking station Docking station Power adaptor
The docking station cable is used by your Revo and serial connector cable connector
PC to communicate. To connect your docking station
to your power adaptor and PC:
1. Turn off your PC. 3. Locate the COM port (or serial port) on your
2. Connect your Revo’s power adaptor cable to the PC, usually found at the rear of your computer.
serial connector on the docking station cable. Insert the serial port connector on the docking
Plug the power adaptor into the mains supply. station cable into the COM port on your PC.
4. Open your Revo’s case.

Getstart.P65 14 03/02/2000, 15:02

 5. Place the front end of your Revo’s keyboard in to 7. Check that the green power light (below the Esc
the front of the docking station. key) turns on. The green light means that your
6. Lower the rear of your Revo into the docking Revo has power from the power adaptor.
station, so that it sits firmly in place. • If the red charging light (below the Esc key) turns
on, this means that your Revo’s battery is
charging.

Power & charging lights

Getting started 15

Getstart.P65 15 03/02/2000, 15:02

 Getting started 16

Connecting the power adaptor 2. Check that the green power light (below the Esc
key) turns on. The green light means that your
If you want to charge your Revo without using the
docking station, e.g. if you are travelling, connect the Revo has power from the power adaptor.
power adaptor directly to your Revo: • If the red charging light (below the Esc key) turns
1. Connect your Revo’s power adaptor cable to the on, this means that your Revo’s battery is
power socket at the rear on your Revo. charging.

Power socket

Getstart.P65 16 03/02/2000, 15:02

 The battery & charging • “Trickle” charging: After the fast charge stage,
your battery will charge more slowly, taking
When you connect your Revo to the power adaptor,
about 4½ hours to reach 100%. When your
your Revo’s battery will begin charging.
Revo is trickle charging, the red charging light will
To check the battery power: turn off, but the battery icon will still appear to
• Look at the battery icon at the bottom of the be ‘filling up’.
Toolbar (when the battery is not charging). The
Fully charge your battery when you first use your Revo
battery icon flashes when the battery is about to
run out. The first time you charge your Revo, we highly
recommend that you fully charge the battery. This is
• To see a more accurate reading, move to the
required to ensure that future battery readings are
System screen and tap the Today button on the
accurate. Fully charging the battery can take up to 6
Toolbar. The battery gauge displays the power
hours, depending on how much charge is in your battery
remaining in the battery. Tap on the battery
when you buy your Revo. The battery icon will appear
gauge to see more detailed information.
‘full’ when it has finished charging.
Alternatively, select Battery from the Informa-
tion menu. You can charge your Revo’s battery at any time. You
do not have to wait until the battery has run down
Charging the battery before you recharge it.
When your Revo’s battery is charging, the battery Note: If you leave your Revo connected to the
icon on the Toolbar will appear animated, i.e. ‘filling power adaptor (or docking station) after fully charging
up’. The battery charges in two stages: your battery, it will not begin charging again until you
• “Fast” charging: Your Revo will charge to a level disconnect and then reconnect your Revo to the
of 85% quickly (taking about 1½ hours from power adaptor.
‘empty’). When your Revo is fast charging, a red
light (below the Esc key) turns on.

Getting started 17

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 Getting started 18

Battery life IMPORTANT: Recharge your battery when it runs down

When the battery is fully charged, you can typically When the battery runs down, there is enough power left
expect 12hrs of continuous use before it needs to keep all your information for approximately 2 weeks.
recharging. How long your Revo’s battery lasts After 2 weeks, all your information will be lost, so it is
depends on how you use your Revo. Your Revo uses important that you recharge the battery within 2 weeks
considerably more power when you are using when it runs down. If you are not going to use your Revo
Infrared, connected to a PC, or playing sounds. for a while, e.g. if you are going on holiday, charge your
Revo’s battery beforehand. When fully charged, your
Just before the battery runs down, on-screen
Revo will typically keep all your information for up to 6
warnings are displayed when you switch on your
Revo, and the battery icon will flash. When the weeks when switched off.
battery runs down, your Revo will not switch on, and Back up your Revo
you will not be able to use your Revo again until you
If you have a PC, use PsiWin to back up your Revo. If you
connect it to the power adaptor (or docking station).
forget to recharge your battery and loose your
information, you can restore it from the backup on your
PC. See the ‘PsiWin’ chapter for details.

Getstart.P65 18 03/02/2000, 15:02

 Turning on & off The screen
• To switch on: press the Esc (On) key. The first Adjust the screen contrast by holding down the Fn
time you switch on your Revo (or after a hard key and pressing the M ( ) or ‘.’ ( ) key.
reset), you will need to press Esc twice. Change the size of the text on the screen by tapping
• To switch off: hold down the Fn key and press the ‘magnifying glass’ icons on the left of the screen,
the Esc key. You can switch off at any time. You or by using the Zoom in and Zoom out commands
do not have to save your information first. When on the View menu.
you switch on your Revo, your information will
appear in exactly the same state as you left it Finding & using the pen
when you switched off. The pen is located in a holder underneath your Revo,
Note: If you do not press a key, your Revo will near the back on the right side.
automatically switch off after 3 minutes to save Tap lightly on the screen using the pen. It’s OK to use
battery power. Press Esc (On) to switch it on again, your fingers to tap on the screen, though it is best to
and continue from where you left off. use the pen to avoid fingerprints or smudges on the
screen.
Other ways to switch on and off
To set up your Revo to switch on when you tap the Important
touch-sensitive screen, or switch on or off when you open Do not tap the screen with any object that has a sharp
or close the case: use the Switch on/off settings from the tip, as you may damage the screen. Don’t use any type
Control Panel in the System screen. of ink pen, as the ink may be impossible to remove. See
the ‘Care & safety’ chapter for instructions on how to
clean the screen.

Getting started 19

Getstart.P65 19 03/02/2000, 15:02

 Getting started 20

Tap on an item with the pen to select or change it, First steps
e.g. you can tap on:
When you first switch on your Revo, you will see the
• “Program” icons (displayed on the bottom edge System screen. This is the “desktop” where you can
of the screen), to open a program. view your files and folders, and change settings that
• “Command” icons (displayed on the left edge of control how your Revo works.
the screen), for shortcuts to System functions; • All the information you enter into your Revo is
the Menu bar, Infrared, cutting and pasting, contained on the Internal drive. Files on the drive
zooming in and out. are displayed in the System screen, with icons
Note: If the screen doesn’t respond to your taps, you that represent the programs that created them.
may need to re-calibrate it. You can do this by • Files are stored in folders (or ‘directories’).
opening the Screen icon from the Control panel. When you start using your Revo, the contents of
Most of the things you can do with the pen have an the ‘Documents’ folder is displayed. The System
equivalent keypress combination, so you can use the screen’s “Title bar” (on the left of the screen)
pen, the keyboard, or a combination of both shows you which folder is currently open and
methods. displayed on the screen.
See the ‘Files, folders & programs’ chapter for details
of managing files and folders.

Getstart.P65 20 03/02/2000, 15:02

 Navigating between files & folders Starting programs
• To open a file, tap on it twice, or highlight it and When you open a file, the program used to open the
press Enter. If the filename is displayed in bold, file is started automatically. You can also start
the file is already open; tapping on it will switch programs by tapping on the appropriate “program
to the program the file is open in. icon”, the icon in the row of pictures at the bottom
• To open a folder, tap on the folder’s icon edge of the screen.
twice, or highlight it and press Enter. • Tap the System icon at any time to move to
• To close the folder you are in, tap on the Close the System screen.
folder icon . • Tap the Extras icon to display the “Extras
See the ‘Files, folders & programs’ chapter for more bar”, which contains more program icons.
information about files and folders. You don’t have to close one program before opening
another, just tap on another program icon, and that
program will open too.

Title bar File icon & name

Folder Toolbar button

Open file (bold)

Open folder

Getting started 21

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 Getting started 22

You can see what files and programs are open from • To create a new file from the System screen:
the System screen by using the List open files select Create new then File, from the File menu.
command from the File menu, or by tapping on the Note: New files you create from inside a program
program or file name displayed in the top right corner use the same settings and preferences of the file
of the screen. previously open, e.g. when you create a new Data file,
Programs & files it will have the same labels as the file previously open.

When you tap on a program icon, it will create a new It is a good idea to keep related files together in a
folder, to make the files easier to find later. See the
file, or display the currently open file, or the file that
‘Files, folders & programs’ chapter for details of how
you last looked at. If you want to write a new letter,
create a new database, etc.; you’ll need to create a to manage your files and folders.
new file for the appropriate program. For more information about using programs, see the
• To create a new file from a program: select the ‘Which program to use?’ section later in this chapter.
command on the File menu. The new file is
displayed in the program, and the previous file
will be saved and closed.

Getstart.P65 22 03/02/2000, 15:02

 Using menus Note: You can press the shortcut key combinations
shown next to the commands as a quick way of
Most program tasks are normally listed in menus.
Each menu contains a list of tasks, called “commands”. selecting them, e.g. ‘Ctrl+M’ means hold down the
Ctrl key and press the M key at the same time.
• To display the available commands on the “Menu
bar”, press the Menu key or tap on the menu • A menu command with three dots ( ) at the
command icon. Alternatively, press the arrow end means that selecting the command will
display a “dialog”, which is a box where you enter
keys to move around menu commands.
information.
• To select a command or display a different
• If a menu command is grey, it means that it is not
menu, tap on the command or menu heading. To
display a sub-menu (marked with a 4), tap on currently available; e.g. you cannot paste text
the command or press the right arrow key. until you have first cut or copied it to the
clipboard.
• To move around menus, press the arrow keys.

Menu bar

Menu

Sub-menu

Getting started 23

Getstart.P65 23 03/02/2000, 15:02

 Getting started 24

Using dialogs • Radio buttons: where you make one choice

from a number of options. Just tap on an option,
A “dialog” is a box which appears when you need to
make selections and enter further information. or use the left and right arrow keys to make a
Dialogs contain one or more of the following items: selection.

• Text box: where you just type in your • Pages (or ‘tabs’): Some dialogs comprise of a
information, e.g. a filename. number of “pages”, each page has a “tab” at the
top. To move to a page, tap on the tab or move
• List box: where you select from a number of the highlight to the tab name.
options. You will see left and right arrows around
You can move a dialog around the screen by holding
the current selection; you can change the
selection by tapping on the arrows, by pressing the pen on the dialog title bar and dragging it across
the left and right arrow keys, or by typing the first the screen.
letter, or number, of the option you want. You Note: If a dialog line is grey, it is currently not
can usually tap in the box or press the Tab key available, usually because you have to select a related
to see a list of the available options. item first. For example, if you have not ticked the box
to set an alarm for an Agenda entry, the lines to set
• Check box: where you make a choice between
the alarm time and date are grey. Some dialog items
selecting an option or not selecting it. To select
(tick) or deselect a check box, tap on it or press are not visible until another item has been selected.
the left and right arrow keys. Note: Move a dialog around the screen by holding
the pen on the dialog title bar and dragging it across
the screen.

Getstart.P65 24 03/02/2000, 15:02

 Entering dates using the calendar Dialog buttons
In most dialogs in which you can type a date, move to All dialogs contain buttons. To select a button, tap on
the date line then tap again or press Tab to display a the button, or use the keypress combination under it
calendar. (if present).
Today’s date is circled, and the date currently displayed • If you want to save information or settings you’ve
in the dialog is highlighted. To select another date, move entered in a dialog, you can usually tap the OK
to the date you want and press Enter. Use the buttons (or Done) button, or press the Enter key.
on the top line, or further presses of the Tab key, to
• If you don’t want to save the information or
display a three month calendar. Use the “dog ears” to
settings you’ve entered in a dialog, you can
move between the pages of the calendar. usually tap the Cancel button or press the Esc
You can also display a calendar from the Agenda key.
program. See the ‘Agenda’ chapter for more details.

Dialog page tab

Dialog page
Radio button

List box
(selected)

Getting started 25

Getstart.P65 25 03/02/2000, 15:02

 Getting started 26

Inserting information from other programs Displaying Help

You can insert information created in one program You can display help at any time, and from any
into a different program. This is known as inserting an program. Help information is contained on a series of
“object”. “help cards”. Help is not specific to the program that
For example, to add a graph to a letter you are you are using; wherever you are, you can just type a
writing; write the letter as normal using the Word “clue” to search for the information you need.
program, then select the menu command in Word to Note: The on-line help contains more detailed
insert a graph. This will start the Sheet program, information than is included in this manual.
where you can create the graph. Close Sheet when • To display help: Hold down Fn and press ‘,’
you have finished and the graph will be inserted in (comma); the key has “Help” printed on it.
your letter.
• To search for help about something: type a clue
Sometimes the object you insert can be displayed as in the Find: box and press Enter. The display will
an icon, e.g. a Word document in an Agenda entry. show a list of Help “cards” that contain this word,
Alternatively, you may prefer to see the actual and the first occurrence is highlighted. To move
information added, e.g. a spreadsheet to view in the between cards, tap on the or buttons,
Word file. press Enter, or use the left and right arrow keys.
• To type in another search word: press Esc, and
then type in the word to search for as before. To
use one of the last five search words again, tap
on the history button (next to the Find: box), or
press Tab and select the word you want to use.

Getstart.P65 26 03/02/2000, 15:02

 • To show help for a particular program: type the • To print the current Help card: select Print from
program name followed by an exclamation mark, the File menu.
e.g. type ‘Agenda!’ or ‘Contacts!’ to only show • To return to the program you were using: tap
help for these programs. the Go back button on the Toolbar, or tap the
• To look through the help text: drag the scroll bar program’s icon. You can return to the Help card
on the side of the Help card, or use the up and you were viewing by pressing Fn and ‘,’ (comma)
down arrow keys. again.

Help topics in
Text found
card browser
in search

Help card
Return to program

Search ‘clue’

Getting started 27

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 Getting started 28

Things to do first! Setting the time, date & the Home city
This section describes what you need to do to set up 1. In the System screen, tap on the Control panel
your Revo, including how to: button on the Toolbar, or select the command
• Set the current time and date, so that you can from the Tools menu.
use the Agenda programs and set alarms. 2. Tap on the Time & date icon twice, or move
• Set your “Home city”, so that your Revo can the highlight to it using the arrow keys and press
display the correct time differences and dialling Enter.
codes for other places in the World. 3. In the Time & date dialog, tap the Time & date
• Enter owner information, so that your Revo can button. Move the highlight in the Time and Date
be returned if you lose it. lines by tapping on the part you want to change,
or by using the arrow keys. Type the date or
• Set a password for your machine, so that other time, press P for p.m. or A for a.m.
people cannot access your information.
4. To set the time and date, tap on the OK button,
or press the Enter key.

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 5. Tap the Home button. 7. Tap on the OK button or press the Enter key,
6. Select your Home city and country. To do this: and your home city is saved. Tap Close or press
Enter to remove the dialog and return to the
• Start typing in the name of your home city, or Control panel. Press Esc to return to the System
tap on the arrow symbols or press the left and screen.
right arrow keys until you find the city you want.
Note: Your Revo can use a 12 hour clock (midnight is
• If your home city is not listed, select a city that is 12:00:00 a.m.) or a 24 hour clock. Refer to the ‘Time’
nearby for now (adding a city is described in the chapter for details of how to change these settings,
‘Time’ chapter). and how to adjust the clock for summer time.

Time & date dialog

Time & date

Control panel
icon

Getting started 29

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 Getting started 30

Entering owner information 3. Set when you wish to display owner information;
select:
It is a good idea to type your own contact details as
“owner information”, so that if you lose your Revo, it • ‘At switch on’, if you always want to display the
can be returned when found: screen when switching the machine on.
1. Open the Password icon from the Control • ‘Once per day’, if you only want to see the
panel in the System screen, and screen once a day, the first time you switch your
2. In the dialog, tap the Owner info button and machine on each day.
enter your details. The labels provided are • ‘Never’, if you never want to display the screen
suggestions only, you can change them if you when you switch on.
want to. It’s best not to put your home address, Display the owner information at any other time by
in case you loose your house keys and Revo at selecting Owner from the Information menu in the
the same time. Tap Done when you have System screen.
finished.

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 Setting a system password Don’t forget your password!
To prevent anyone looking at the files on the Internal If you forget the system password, you will have to hard
drive of your Revo, set a system password which you reset the machine and all your files will be lost (even
must type in before you can use the machine. Psion cannot ‘unlock’ your Revo).
To do this: The password is now set. The next time you switch
1. Select the Password icon from the Control your machine on, you will have to type in the
panel in the System screen. password to access your files.
If you want to switch the password off, remove the
2. Set the Display owner information line to ‘At
tick from the Ask for password box.
switch on’.
Note: The system password does not protect files
3. Tick the Ask for password box.
you copy to other machines (e.g. your PC).
4. Type the password twice for confirmation.
Choose a password that you won’t easily forget,
but one that won’t be easy for someone else to
guess. You will need to enter the password again
if you want to change the password settings on
your Revo.

Getting started 31

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 Getting started 32

Things to do next! Manage the phone numbers on your mobile

phone using the Phone program.
This section gives a brief overview of what else you
may want to do when your first use your Revo, Setting a morning alarm in the Time program.
including: The Time program also includes a map of the
world, and information about cities, world times,
• Ideas for how you can use the programs.
and national and international dialling codes.
• Ideas for customising your Revo.
Entering a ‘work to do list’. This is best entered
Which programs to use? as a To-do list in Agenda. You will be able to see
outstanding tasks in the Day view, set alarms to
The first things you wish to do may include:
remind you to do them and cross out items
Entering appointments, reminders, birthdays and when you’ve completed them.
lists of things to do from your old diary or time
You may also wish to:
planner into the Agenda program. If you use a
PC scheduler such as Microsoft Outlook or Lotus Keep a meeting agenda or minutes as a memo
Organizer, you can use PsiWin to synchronize attached to the meeting’s entry in Agenda. You
the information in your Psion and PC schedules can then retrieve the notes by finding the
to keep them both up to date. meeting entry.
Entering names and addresses from your old Keep a record of expenses in the Sheet program.
address book into your Revo’s Contacts address Here you can search for items, add columns of
book. If you also keep names and addresses in a numbers, or calculate totals and tax.
PC scheduler, you can use PsiWin to synchronize Keep a Data file as a “knowledgebase” of notes
your Psion and PC address books so that they about a particular subject. You can keep track of
are both kept up to date. references or products as you find them.

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 The Control panel Use the Switch on/off icon to control how and
when your Revo switches on and off, e.g. you
Use the Control panel to change settings for your
Revo. To do this: might like it to switch on when you tap the
screen, and switch off when you close the case.
1. Move to the System screen, then tap on the
Control panel button on the Toolbar, or select Use the Sound icon to control the sounds that
the command from the Tools menu. your Revo makes when you press keys, tap the
screen and perform other actions.
2. To display the settings for an item, tap on the
Use the Screen icon to change the screen
icon twice, or highlight it and press Enter.
contrast, set the automatic switch off times, or
Initially, you should set up the Time & date, Screen, re-calibrate the touch sensitive screen if your
and Switch on/off settings (and Printer if you intend Revo stops responding to your pen taps.
to use one).
Use the Keyboard icon to control how long you
When you first use your Revo, you may wish to: have to hold a key down before a repeat
Use the International icon to change settings character is entered.
which may vary from country to country, e.g. the Use the Password icon to set a password on
currency and date formats. your machine or enter owner information.

Getting started 33

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 Getting started 34

Control panel

Control panel
Toolbar button

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 Customising the System screen • Use the System screen preferences to display
“hidden” files and the “System” folder in the
You can use the commands on the View menu to
change how the System screen looks and works: System screen, change the standard folder for
files, and change the keypress for opening
• Change the position of the Title bar by selecting multiple files.
Title position, and the width of the columns by
selecting Column width. • Customise the positions of icons on the Extras
bar, e.g. so that the icons for your favourite
• Change the size of text and icons on screen, so programs appear in particular positions. To
that more or fewer files and folders are change the Extras bar settings; press the Enter
displayed, using Zoom in and Zoom out (or use key, or tap the word “Extras”, when the Extras
the ‘magnifying glass’ command icons). bar is displayed; or use the Extras bar icon in the
• Turn the Toolbar off and on with Show toolbar; Control panel.
without the Toolbar you can see more of the
System screen. Do not delete files in the System folder

• Control how the files are sorted, and what file The “System” folder contains files that are used by
your Revo programs. You should not normally need
information is displayed with Sort files and Show
to access these files, which is why this folder is not
file details. When you first use your Revo, files
shown as standard. Do not delete or modify files in
are grouped ‘by type’ (i.e. according to program);
you can change this to sort them by date, name this folder, or create new files in this folder;
or size. otherwise you may have problems using your
Revo’s programs.
You can customise many of the ways that your Revo
works from the System screen using the Preferences
command on the Tools menu, and the settings in the
Control panel. See also the previous section, ‘The
Control panel’, for details.

Getting started 35

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 Files, folders & programs 36

Files, folders & programs

The System screen is your Revo’s file manager and • Files: Use this view for file management, e.g.
‘desktop’. The System screen is displayed the first creating, opening, moving, copying, renaming and
time you switch on your Revo. To move back to the deleting files.
System screen at any time, tap the System program • Today: Use this view to see Agenda
icon . appointments and To-dos for the current day,
The System screen has two views, ‘Files’ and ‘Today’. and information about the battery, connection
To move between the views, tap on the Files or and memory. See ‘Today’ later in this chapter.
Today buttons on the Toolbar, or use the Switch When you first switch on your Revo, the Files view is
view commands on the View menu. Press the Esc key displayed. The name of the current folder is displayed
to switch from Today view back to Files view. in the grey Title bar at the left of the screen. Files are
listed in columns across the screen; a file’s icon
represents the program used to open it.

Free memory Files view

File name
Open folder & details

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 Moving around • To open two or more files of the same type at
the same time: hold down the Fn key while
To move the highlight between the files and folders
opening the second file from the System screen.
on the screen: tap on the names, or press the arrow
To switch between the two open files, tap
keys. If there are more files than can be displayed on
program’s icon.
screen; scroll the screen by pressing the arrow keys,
or tap on the scroll bar at the bottom of the screen. To open a program:
• Tap on the program’s icon on the bar below the
Bookmarking a folder
screen. If the program’s icon isn’t displayed on
You can use a “bookmark” to tag a folder that you the bar, tap the Extras icon to display more
frequently use, so that you can quickly move back to it. programs. If the program is file-based, e.g. Data
To set the bookmark, move to the folder and select Set or Word, the program displays the last file you
bookmark from the Edit menu. Move to the bookmarked were looking at.
folder at any time by selecting Go to bookmark from the
Note: If the last file you were looking at has been
Edit menu.
deleted, moved or renamed, the program automati-
Opening files, folders & programs cally looks for a file with a ‘standard’ filename (e.g.
‘Word’, ‘Data’, ‘Agenda’ and so on) in the standard
Files are displayed with an icon, which represents the folder (e.g. ‘Documents’), and opens this file instead. If
program used to open the file. your Revo cannot find this file, it creates a new file
• To open a file or folder from the System screen: with the ‘standard’ filename.
tap it twice, or highlight it and press Enter. Note: Tap on the Extras icon to display additional
Files that are open have their names displayed in bold icons for programs installed on your Revo. If there are
on the System screen. If you open a file using more programs than will fit on the screen, tap the
program which already has a file open, the program More label.
automatically saves and closes the file already open.

Files, folders & programs 37

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 Files, folders & programs 38

How can I see which files and programs are open? Creating new folders
Select the List open files command from the File menu, Use folders to store related files together, e.g. for
or hold down the Ctrl key and tap the System icon. To work projects and home use. For example, create a
move to a file or program in the list, highlight it and tap folder called “House” for files relating to your home,
the Go to file button. and create a folder called “Letters” within the
“House” folder for correspondence about your home.
Closing folders & programs Using folders in this way makes your files easier to
• To close the current folder: tap on the Close find.
folder icon at the top of the screen, or To create a new folder:
highlight it and press Enter. When you close all
folders in the System screen, you move to the 1. Move to the folder, e.g. ‘Documents’, in which
highest level (or “root”) of the Internal disk. you wish to create the new folder.
• To close a program: use the Close command on 2. Select the Create new command from the File
the File menu, either in a program, or in the menu, then select Folder.
System screen. Any changes you have made to 3. Type in the folder name.
the file are automatically saved. You cannot use the following characters in a folder
Note: To see a list of open programs, hold down the name: < > : / \ *?
Ctrl key and tap the System icon. To close a program, Note: You can keep a maximum of 64 items (each
select it and tap Close file. file or folder counts as one item) in the “root” (top
level) of your Revo’s internal disk. It’s best to create a
number of folders in which to store all your files to
prevent the top level of the System screen from
becoming too full.

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 Creating new files To create a file from the System screen:
You can create files from the System screen, or from 1. Move to the folder where you wish to create the
within programs. As a general rule: file.
• Create a file from the System screen to start 2. Select the Create new command from the File
with the standard file settings. menu, then select File.
• Create a file from within a program to use the 3. Select the program you wish to use, e.g. ‘Word’
settings from the file currently open, e.g. labels in for a Word document.
a Data file, or to use a template in Word. 4. A filename is suggested. If you do not wish to use
this, type a different name and tap OK.
Note: If you have a file already open within the
program, and wish to leave it open so that you can
refer to both files, hold down the Fn key while
tapping the OK button.

Close folder icon

Creating a
new file

Files, folders & programs 39

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 Files, folders & programs 40

What names can I use for my files & folders? Important

You can use most characters in file and folder names, Files are not stored with a filename “extension”, unlike
including spaces, so it is fine to have folders called, e.g. most PCs. You cannot store two files with the same
“1997 Purchase Orders and Invoices”. The only name in the same folder, even if the files were created
characters which cannot be used in a file or folder name using different programs. For example, if you save a
are: / < > : \ *?. Sheet file with the filename “November 1999 report”,
The maximum length of a filename is 252 characters, then save a Word file with the same name, the Sheet file
but this includes the names of the folders within which will be replaced by the Word file.
the file is contained (known as the “path”), e.g.
‘Documents/folder1/folder2/file’.
This will not generally be a problem, except if you use
very long names for your folders, nested in other folders
with long names. If you do exceed the maximum
filename length; either rename the file, or a folder it is
contained within, to a shorter name.

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 Browsing folders • To create a folder from the Browser: tap the
New folder button.
A quick way to find a file is to use the Browse folders
command on the File menu. This displays a Browser • To rearrange the order of the files: keep tapping
which shows a “tree” structure of all the files and the Sort button to rearrange the files in turn, by
folders. You can also display the Browser by tapping type, size, data or name.
on the Title bar or pressing the Tab key in the System • To select and move to a file: highlight the file and
screen. tap OK or press Enter. The System screen is
• To move between files and folders in the displayed with the file highlighted.
Browser: use the pen or arrow keys. Note: A quick way of opening a file direct from the
• To “expand” the folder display: highlight the Browser is simply to highlight it and press Enter twice.
folder and tap it again or press Tab. To
“collapse” the folder, tap the folder again , or
press Tab.

Files in
Folders selected folder

Sort files

Files, folders & programs 41

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 Files, folders & programs 42

Finding files and folders Using passwords

To search for files or folders use the Find files Prevent other people from opening your Word and
command on the Edit menu. Sheet files by setting a password for each file. For
• If you know the name or part of the name, type example, you may have a Sheet spreadsheet
it on the Name line; or leave it blank to find all containing your personal finance details.
files and folders. To set a password on a file:
• To search only for files used with a specific 1. Open the file and select the password command
program, select the program name on the from the File menu.
Program line; select ‘Any’ to search for all files 2. Type your password twice for confirmation.
used with any program. Choose a password that you won’t easily forget,
Tap OK to start the search. This checks all files and but one that won’t be easy for other people to
folders, then displays the search results in a list. guess.
To sort the list by filename, file type, file size or 3. Tap the OK button, and the file is saved
creation date: immediately with the password.
• Tap the Sort button and choose the sorting When you want to open the file, you will be asked to
type required. To sort the list again in reverse type in the password.
order, just select the same sorting type again.
Important: don’t forget your password!
• To go to a file or folder: highlight it and tap it
again, or press Enter. If you have forgotten the password for a file then you will
not be able to open it (even Psion can not ‘unlock’ your
Revo for you).

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 Note: If you transfer the file to another machine, the Managing folders
password on the file will still protect it. If you make a
To move, or copy, folders or files from one location
copy of the file on your Revo, the copy will also be
to another:
protected by the same password. The password also
prevents the file being converted to another format 1. First highlight the file(s) or folder(s) to select
and read on a PC. them:
• To highlight a consecutive list of files or folders,
Changing file attributes highlight the first one, hold down the Shift key,
To prevent a file from being changed accidentally, set and then highlight the last one.
it as a “read-only” file. • To select items that are not consecutive, hold
• To set a file as read-only: highlight the file in the down the Ctrl key and tap each file/folder in turn.
System screen and select Properties from the • To select all the files/folders in the current folder,
File menu. Then tick the Read-only box. use the Select all command on the Edit menu.
• To check whether a file is read-only: highlight it in To deselect items, press the Esc key.
the System screen and select Properties from 2. Select Cut (move) or Copy from the Edit menu,
the File menu. or use the ‘scissors’ icon to the left of the screen.
Note: If you transfer a read-only file to another A dotted line appears round the file/folder
machine, it can be viewed, and the read-only attribute icon(s).
can be removed. 3. Open the folder into which the highlighted items
are to be moved.
4. Select the Paste command from the Edit menu.
Note: Moving a folder also moves all the files within
that folder.

Files, folders & programs 43

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 Files, folders & programs 44

Note: If you move (or rename) your most recently Checking memory use
opened Agenda or Data file, you should open it again
To display the amount of memory (or disk space)
by selecting it from the System screen, rather than
remaining:
tapping the Agenda or Data program icon. Tapping
on the program icon will create a new Agenda or • Move to the System screen and tap the Today
Data file. button on the Toolbar. The memory gauge
displays the amount of space used. Tap on the
• To make a copy of a file or folder within the
memory gauge to see more detailed information.
same folder: highlight it on the System screen
and select the Copy command followed by the • Select Show disk gauge from the View menu to
Paste command. A new file is automatically see the amount of free memory in the System
created for you using the following naming screen Title bar. Tap on this gauge, or select the
convention (with Word as the example): Disk command from the Information menu to
Word(01), Word(02), etc. You can rename the see more detailed information about a selected
file or folder later if you wish. disk.
• To rename a single file or folder: highlight it, • To see information about total memory usage:
select Rename from the File menu, and then select the Memory command from the
type in a new name. Information menu.
• To remove one or more files or folders: first
highlight them and then either press the Del key,
or select the Delete command from the File
menu.
Important: deleting folders
If you are deleting folders, remember that the entire
contents of the folders (including all the other folders
contained within them and all their files) will also be
deleted.

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 Which files use the most memory? Files saved on the Internal disk and “open” programs
both use memory. So, if the memory is nearly full you
Certain types of files use more memory than others.
should be able to free some memory by closing some
Agenda files can become very large. You should tidy programs. You can use the List open files command from
your Agenda periodically in order to remove entries; the File menu in the System screen to check which
see the ‘Agenda’ chapter for more details. programs are running, and then close the programs or
What will happen when the memory is full? files that you do not need to have open.
When the memory is nearly full, you will see warning You can also delete any unwanted files from the System
dialogs, and your Revo may not be able to perform some screen, or move files to your PC to free more memory.
tasks.
Many of the things you do need just a little free memory;
displaying dialogs, menus, etc. These can fail with a
message like ‘Memory full’. Don’t worry though, your
Revo will not allow you to use all of the available
memory; it will always set aside enough memory for you
to close a program.

Files, folders & programs 45

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 Files, folders & programs 46

Today To display the Today view:

Use the Today view in the System screen to see • Move to the System screen and tap on the
day-to-day information: Today button on the Toolbar.
• Check today’s Agenda appointments and To-dos. • Select Today from the Switch view commands
on the View menu.
• Check the battery and memory levels.
To move back to the Files view, press the Esc key.
• Check the connection (or ‘Remote link’) status,
e.g. to see if your Revo and PC are connected, Note: If you have a very large Agenda file, there may
and change the link type. be a short pause before the Today view is displayed.

Today view

Battery, memory
Agenda & connection
appointments information
& to-dos

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 Checking today’s schedule Checking the battery and memory
If you use Agenda to plan your schedule, your • The Battery gauge displays the power remaining
appointments and To-dos for today are displayed. in the battery. Tap on the battery gauge to see
• To scroll through the entries, tap on the ‘arrow’ more detailed information. For more information
icons, or press the up and down arrow keys. about your Revo’s battery, see ‘The battery &
charging’ section in the ‘Getting started’ chapter.
• To change the To-do list displayed, tap on the
box under the To-do list: column heading. • The Memory used gauge displays the amount of
memory (or disk space) used by files and open
The first time you open the Today view, it will look programs. Tap on the memory gauge to see
for a standard Agenda file named ‘Agenda’ in the more detailed information. For more information
‘Documents’ folder (this is the default file). If you use about your Revo’s memory, see the ‘Checking
a different file, specify the file to display: memory use’ section in this chapter.
• Select Preferences from the Tools menu. Move
to the Today view page, then specify the Agenda Checking the connection status
file and its location using the Main Agenda file The Link icon displays your Revo’s connection, or
and Folder lines. ‘Remote link’, status:
• If you have a very large Agenda file, there may be On: Your Revo is set to connect using the
a short pause each time the Today view is docking station.
displayed. To stop this happening, tick the Keep IR: Your Revo is set to connect using Infrared.
file open box to keep the Agenda file open all
the time. Active: Your Revo is connected and is
transferring information, e.g. to your PC.
Note: For information about appointments and
To-dos, see the ‘Agenda’ chapter. Off: Your Revo’s link is switched off.
To change the Remote link setting, tap on the Link
icon or select Remote link from the Tools menu.

Files, folders & programs 47

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 PsiWin 48

PsiWin - PC connectivity
Use the PC connectivity software, PsiWin, to Further help
integrate the Revo with PCs running Windows 95/98 This chapter only provides a basic introduction to using
or NT 4.0. By connecting the Revo to a PC (using the PsiWin. For more detailed information on any aspect of
docking station) and running PsiWin, you can: using PsiWin, see the PsiWin on-line Help (see ‘Getting
• Connect your Revo to your PC. help’ later).
• Look at and copy files between your Revo and Installing PsiWin
PC.
Insert the PsiWin CD ROM into your PC’s CD ROM
• Back up your data.
drive to start the Installation Wizard. Follow the
• Synchronize your Agenda, address book and instructions in the Installation Wizard to install PsiWin
emails with your PC to keep them up to date. or additional programs from the CD ROM.
• Print Revo files via your PC’s printer. Run the PsiWin setup file if you need to start the
• Install programs on your Revo. Installation Wizard manually, e.g. if you wish to install
PsiWin from a networked CD ROM drive. To do this,
• Copy text from a document on your Revo and
select Run from the Start menu. Select Browse to
paste it in a document on your PC (or vice
enter the path to the file Setup.exe on the PsiWin
versa), using CopyAnywhere.
CD ROM.
• Upgrade files from an earlier model of Psion
Note: If you can’t install PsiWin from the CD ROM,
handheld computer.
visit our web site at www.psion.com for more
information, or contact your nearest Psion distributor.

Psiwin.P65 48 03/02/2000, 15:03

 Finding PsiWin Note: The My Psion icon can also be found in
Windows Explorer with My Computer.
PsiWin installs a number of menu items, shortcuts
and icons in your Windows environment:
• To access all of PsiWin’s features as well as the
on-line Help: click Start, then select PsiWin from
the Programs menu.
The My Psion icon on your Desktop is similar to the
My Computer icon:
• To display the files on your Revo, double-click on Getting help
My Psion. PsiWin includes comprehensive on-line Help which
• To display a menu of PsiWin commands, right- describes all of the program’s features and
click on the My Psion icon. functionality. Please consult the PsiWin on-line Help
• To change PsiWin settings, right-click on for more detailed information than is provided in this
My Psion and select Properties. chapter.
Use the Psion Backup icon on your Desktop to back You can display the PsiWin help topics by:
up files on your Revo to your PC. See the section on • Clicking Start, then pointing at Programs,
backing up your Psion later in this chapter. PsiWin 2.x then selectingPsiWin Help.
The Psion Synchronizer icon on your Desktop is • Double-clicking on My Psion, then selecting
used to synchronize your Revo with PC schedulers Help Topics from the Help menu, or pressing
such as Microsoft Outlook or Lotus Organizer. the F1 key.
The Connection icon on the Taskbar (next to the • Pressing the F1 key or clicking on the Help
clock) shows when your Revo is connected to the button, for help about the current dialog or
PC. You can right-click on the Connection icon to window.
display a menu of PsiWin commands.

PsiWin 49

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 PsiWin 50

Getting connected Selecting a COM port

PsiWin will search all your PC’s COM (or serial) ports
Connecting to your PC
to detect your Revo. When using peripherals such as
How do I connect my Revo to a PC? modems (including internal modems), which use
other COM ports on your PC, it is a good idea to set
For details on connecting your Revo to the docking
up PsiWin so that it does not search these ports. To
station and your PC, see the section ‘Connecting your
do this:
Revo’ in the ‘Getting started’ chapter.
1. Right-click on My Psion and select Properties
Once you have connected your Revo to the docking
from the menu.
station, make sure that the communications link is set
correctly to communicate with your PC using PsiWin. 2. Move to the Connections screen on the
To do this: My Psion Properties dialog.
1. Move to the System screen and select Remote 3. In the Settings list, uncheck any boxes for COM
link from the Tools menu. ports used by other devices. Make sure that you
check the boxes for any ports you use to
2. In the Remote Link dialog, set the Link line to
connect your Revo.
‘Cable’.
Note: You can also set the Remote link by tapping on
the Today Toolbar button on the System screen,
then tapping on the Link icon.

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 Connecting with PsiWin Connecting for the first time
When you connect your Revo to the docking station, When you connect to your PC for the first time, you
PsiWin will automatically establish a connection will be asked to enter a name to identify your Revo.
between your PC and Revo. You can tell if your Revo 1. A dialog appears saying that a new Psion has
is connected by glancing at the Connection icon on been detected. Select Add new Psion and click
the PC’s Taskbar (next to the clock): OK.
Your PC is connected to the Revo. When 2. Enter a name for your Revo and click OK.
connected, the icon appears as a ‘steady’ curved
line, which moves when the PC and Revo are Note: If you connect another Psion machine, choose
communicating. a different name for each new Psion you connect to
your PC. PsiWin uses the name you enter to identify
Your PC has not detected the Revo. This icon is information and backup files specific to each Psion
displayed if the Revo is not connected, has been machine.
switched off, or if you have selected the
Disconnect option from the My Psion or
Connection icon menus.
Note: To check the connection status on your Revo,
move to the System screen and tap on the Today
button on the Toolbar. The Link icon is ‘Active’
when your Revo is transferring information to or from
the PC.

PsiWin 51

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 PsiWin 52

Working with your files 1. Click Start, then select Windows Explorer from
the Program menu to open Windows Explorer.
Using My Psion and Windows Explorer, you can
open, move, copy and delete files stored on your 2. Double-click on My Psion, then double-click on
Revo from your PC. the Internal drive icon to display your Revo’s
files and folders. Find the file you wish to copy.
1. Double-click on the My Psion icon on your
Desktop. The My Psion window opens, displaying 3. Click on the file you wish to copy and select
icons for your Revo’s internal drive and other Copy from the Edit menu.
PsiWin features and settings. 4. Open the folder on your PC where you wish to
2. Double-click on the Internal drive icon to copy the file and select Paste from the Edit
display the files and folders on your Revo. menu.
Note: You can also copy the file by clicking on the file
How to copy a file icon and dragging it to the folder on your PC.
Using Windows Explorer to copy files between your 5. Before PsiWin copies the file, a dialog box
PC and Revo in the same way you would copy files appears in which you can select the type of file
to a floppy disk, or another PC on a network. PsiWin you wish to use on the PC.
can convert files as they are copied so that you can
open them on your PC or Revo straight away.

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 • The dialog suggests a suitable file type for the You can use Windows Explorer to manage files and
converted file, e.g. ‘Excel 5.0/95’ for a Revo Sheet folders stored on your Revo in the same way as your
file, or ‘Word 6.0/95’ for a Revo Word file. Select PC’s drives.
an alternative type if you use a different file type
on your PC. Take care when deleting files
• Select the Convert button to copy the file from If you delete a file on your Revo from your PC, it is
your Revo to the PC and automatically convert it permanently removed from the Revo’s drive. The file
into the chosen file type. cannot be retrieved from the Windows Recycle Bin, which
only stores files deleted from your PC’s drives.

Revo file to
be converted

File format to
use on PC

PsiWin 53

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 PsiWin 54

Opening Revo files from your PC When you save the file from the PC application,
PsiWin displays a dialog to confirm the Revo file
You can open a file on your Revo using a PC
application, without first having to copy it to your format you want to use, before copying the file back
PC’s drive. Edit the file on your PC and then save it to your Revo. Select the appropriate file type for your
back to your Revo when you have finished. Revo, and then select Convert to copy the file back
to your Revo. PsiWin makes a backup copy of the
To open, and edit, a Revo file from Windows original file which is renamed with a ‘.bak’ suffix, e.g. a
Explorer: file named ‘Document’ is backed up as
1. Double-click on the file icon or press Enter. A ‘Document.bak’.
dialog box appears in which you can select the Note: Don’t delete the backup version of the file
type of file you wish to use on your PC. from your Revo until you are sure you want to use
2. Select the file type suitable for the application the edited version instead.
you will use to edit the file on your PC.
3. Click on the Convert button to copy the file and
convert it to the chosen PC file type. PsiWin
opens the converted file using the PC application
associated with the file type, e.g. Paint for a
Bitmap Image (*.bmp) file, or Notepad for a
Text (*.txt) file.

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 Backing up your Revo Scheduling regular backups
Use PsiWin to back up all the files stored on your Set PsiWin to make automatic backups at regular
Revo to your PC. Keeping backups of your Revo’s intervals, so you do not need to remember to back
files on your PC means that you have a separate copy up your Revo. It is a good idea to schedule automatic
of all your work, which can be restored to your Revo. backups because it means you will always have up to
For example, you can restore backed up files to your date copies of your Revo’s files. To do this:
Revo if you accidentally delete a file, wish to revert 1. Right-click on My Psion and select Properties.
back to an older version of a file, or need to restore
2. Move to the Backup tab.
files if you forget to recharge the battery.
3. Tick Perform automatic backup and select how
To make a backup:
often you wish to back up your Revo.
1. Double-click on the Psion Backup icon on
the PC Desktop.
2. To start backing up the files on your Revo, click
Back Up in the Psion Backup dialog. PsiWin
displays a progress window showing how long
the backup will take and will inform you when it
has completed.

PsiWin 55

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 PsiWin 56

Synchronizing your Revo • If you write an email on your Revo and place it in
the Outbox, it will be copied to the Outbox on
Use synchronization to manage information which
your PC, so you can send it from the email
you wish to keep up to date on both your PC and
account set up on your PC.
Revo, such as agenda appointments, the contacts
address book, and emails. When you synchronize • You may have a work Agenda synchronizing with
with a PC scheduler, PsiWin checks the information a network installation of Organizer at the office,
in your scheduler with the matching Agenda file or and a personal Agenda synchronizing with
contacts on your Revo. PsiWin updates the files on Schedule+ on your PC at home.
both your PC and Revo to include the new Email Synchronization
information. When you synchronize your email,
PsiWin checks the emails on your Revo and the To access your email mailbox via a PC, install PsiWin
messages on your PC, then copies emails to both and the Email Synchronization plug-in on your PC. This
your Revo and PC to keep them in step. Some chapter does not include information on Email
examples of synchronization are: Synchronization. See the PsiWin on-line Help for details
on using Email Synchronization.
• If you add a new appointment in your Revo
Agenda; the date, time and notes for the entry To create a new synchronization task:
will be copied to your PC scheduler. • Double-click on the Psion Synchronizer
• If you change a phone number in your PC icon on the Desktop. Follow the steps in the
scheduler, it will be amended in your Revo’s Synchronization wizard to specify the settings for
contacts address book. the new synchronization task.
• If you enter overlapping appointments in your PC
and Revo agendas, PsiWin will warn you of the
conflict.

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 PsiWin 57

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 Contacts 58

Contacts
You can use the Contacts program to store Adding a contact
information about your “contacts”, such as those
You can add contact details in any order. To add a
found in an address book. Each contact includes
contact:
“labels” for details such as names, addresses, email
addresses, telephone and fax numbers. 1. Tap the New contact button or select the
command from the File menu.
Copying numbers to a mobile phone
2. Type the contact information next to the
If you have a mobile phone, use the Phone program to appropriate labels.
copy your Contacts’ phone numbers to your phone. See
• Tap on a label or use the arrow keys to move
the ‘Phone’ chapter for more details.
between the boxes. Use the scroll bar to see
What if I have an address book on my PC? labels which are not currently displayed.
If you already keep your contacts in a PC scheduler, use • Tap on the page tabs to move between the
PsiWin to synchronize them and copy all your PC’s personal and work pages.
contacts to your Revo. For more details, see the ‘PsiWin’
chapter and PsiWin’s on-line Help.

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 3. Tap the Save button when you’ve finished typing Looking at your contacts
in the contact details.
Contact details are displayed as a “card”, with the
Note: If there is no suitable label for the information contacts list shown alongside.
you wish to enter, you can add a new label. See
• To sort contacts alphabetically by first name, last
‘Contact labels’ later.
name or company name, use the Sort button on
the Toolbar or the command on the View menu.
• To adjust the width of the list and contact details
card, use Preferences on the Tools menu.

Label
List of contacts

Details of
selected contact

Contacts 59

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 Contacts 60

How do I dial a telephone number using tones? • To search for text contained anywhere within a
You can dial a contact’s telephone number by selecting contact’s details; e.g. text in an address, email or
the contact, then selecting Dial from the Tools menu. notes label; use the Find in all text command on
See the ‘Dialling’ chapter for details. the Edit menu.

Finding contacts Search tips

You can find contacts by typing part of the name, or Type a ? for a single unknown letter or a * for any
search for text contained anywhere within the number of unknown letters (known as “wildcards”), e.g.
typing ‘?ath’ would find ‘cath’ and ‘kath’, whereas typing
contact details.
‘*ath’ would also find ‘goliath’.
• To find a contact by name, simply type the first
After a search, only those entries including the search
few letters of the name in the Find: box and
text will be displayed. To display all the contact
press Enter. Only the name and/or company
name are searched. entries again, tap on the Find: box.

Search results
Dial dialog

Search clue

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 Editing & deleting contacts Contact labels
To change a contact’s details: If the current contact labels are not suitable for the
1. Select the contact you wish to edit, then tap on information you wish to enter, you can add, remove
the Edit contact button on the Toolbar or select and rename the labels used by all new contacts. It is
the command from the File menu. best to set up the labels you want before you start to
type in your entries.
2. Change the contact details as required, and tap
the Save button to save your changes. Note: If you wish to store different types of
information, you can use the Data program to create
To delete a contact, select Delete contact from the a custom database. See the ‘Data’ chapter for more
File menu, or press Del. information on creating your own databases.
Note: If you delete a contact accidentally, select
Undo delete on the Edit menu to get it back again.

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 Contacts 62

Changing labels You can add, remove, rename and change the order
of labels used for all new contacts. To do this, select
Each individual contact can have different labels to
other contact entries. To add a label to a single Set up labels on the Tools menu, then:
contact: • To add a new label, tap Add item and select a
1. Open a contact by adding a new contact or label type.
editing an existing entry. • To change the name of a label, select it and tap
2. Tap Add item and select the label to add to the Rename.
contact. • To change the order of a label in the list, select it
and use Move up and Move down.
Note: The label you select will only be added to this
individual contact. • To delete a label, select it and tap Delete.
Note: You can’t delete labels from existing contacts,
but you can prevent a label’s title appearing by
deleting its contents.

Page label
appears on
Label

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 Exchanging contacts Printing contacts
You can exchange contact details with other You can print either all your contacts, or a group of
programs and machines which support the ‘vCard’ contacts by using a search.
standard. You can also exchange contacts using • Before you print, refer to the instructions in the
Infrared with other machines which support the ‘Printing’ chapter to select a printer.
‘vCard’ and ‘IrObex’ standards (see ‘Infrared’ for more
details). To print contacts:

To do this, use the More command on the File menu 1. Display the contacts you wish to print.
to: Note: If you do not wish to print all the contacts,
• Import information from a vCard file into either select a single contact, or use the find
Contacts. commands to display a selection of contacts (see
‘Finding contacts’).
• Export contacts as a vCard file for use with
another program. 2. Use the Printing commands on the File menu:

Note: You can export either the selected contact • Use the Page setup command to control the
only, or all contacts currently in view (e.g. the result of page size, margins, and add headers and footers.
a search). • Use the Print setup command to specify which
contacts to print, and the number of copies.
• Use the Print preview command to see how
your printed copy will look.
• Use the Print command to print your entries.

Contacts 63

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 Agenda 64

Agenda
You can use the Agenda program as a time manager; What if I already use a PC scheduler?
for recording appointments, events, birthdays, If you already keep your schedule on your PC, use PsiWin
anniversaries and lists of things to do. to synchronize your PC scheduler with a new Agenda file
When you first open Agenda, you’ll see a planner for to quickly bring all your PC entries across. Synchronize
the current week, or the “Week view”. You can start regularly to keep the information up to date in both
adding your appointments and other entries straight places. For more details, see the ‘PsiWin’ chapter and
away by moving to the appropriate day and typing PsiWin’s on-line Help.
them in.

Change view
Note
Entry crossing
midnight
To-do entries

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 Moving around Adding appointments & events
• Use the arrow keys to move around the days. Agenda has 3 types of entries for appointments and
• To go to today’s date; tap the Today button on events:
the Toolbar, or press the Spacebar.. To move • Timed day entries for appointments that have a
back to the day you were at previously, press the specific start time and duration, e.g. a meeting or
Spacebar again. dental appointment. The duration can be
• To move between pages, tap on the “dog displayed in the Agenda views so that you can
ears” in the bottom corners of the pages. see when you are busy.
• To move between dates, tap on the title of the • Untimed day entries for an appointment without
view or press Ctrl+J to see a calendar (you can a specific start time or duration.
also press Tab in some views). Highlight the date • Events for entries that last a specified number of
you want and press Enter. days, but do not have start and end times, e.g.
Note: The Agenda has a number of other views, e.g. holidays.
a Day view and an Anniversary view. You can set Timed & untimed entries
preferences to change which view you see when you
first open the Agenda program, and customise other To enter a “timed” or “untimed” day entry:
aspects of the way Agenda works. See ‘Customising 1. Move the cursor to the date of the appointment
Agenda’ later. and start typing. The New entry dialog is shown
where you can set the start time and duration of
the appointment. If the appointment does not
need a start time, remove the tick from the
Timed entry box.

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 Agenda 66

• A timed entry appears with a start time, and can “Pencilling in” a tentative entry
also be displayed with a duration. Entries which
To pencil in an Agenda entry, e.g. to reserve a time
cross midnight are marked with « on subsequent slot for an appointment that has not been confirmed:
days.
• Tap the Alarm/More button in the New entry
• An untimed entry appears with a bullet and is dialog, move to the Other page and tick the
displayed in the time slot where you type it in. Tentative entry box. The entry will be displayed
2. You can set the duration or end time of a timed as grey text in the Agenda views.
entry in the New entry dialog, or tap the Alarm/
• To confirm a tentative entry: highlight the entry,
More button and move to the Details page to
then select Make tentative from the Entry menu
enter a duration longer than 23 hours. (this removes the tick from the menu command).
Note: Each view has a standard entry type that is
created when you start to type. To add other types Viewing entries
of Agenda entry, select Create new entry from the Agenda has the following views, for looking at Agenda
Entry menu, and then select the type of entry you entries in different ways:
want. You can change the standard entry type for
• Day view shows all the entries for one day, hour
each view. See ‘Customising Agenda’ later.
by hour.
Events • Week view shows the entries for the whole
To enter an event: week.
1. Select Event from the Create new entry • Anniversary view shows birthdays, anniversaries,
commands on the Entry menu. etc.
2. Type in the details of the event, e.g. ‘Holiday in
Spain’, and set the start date and duration in days.
Event entries are marked with a flag symbol ( ).

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 • Busy view shows your free and busy time over a Checking today’s appointments & to-do’s
two week period. To quickly check all of today’s appointments and to-do’s,
• To-do view shows lists of things to do. move to the System screen and tap on the Today button
Switch between the views by tapping on the View on the Toolbar. For more details, see the ‘Today’ section
button or using the Switch view commands on the of the ‘Files, folders & programs’ chapter.
View menu.
Entry symbols
Note: You can set preferences to change the way the
You can group entries together using “entry symbols”.
views look. See ‘Customising Agenda’ later.
An entry symbol is a letter you can use to identify
particular entries, e.g. ‘M’ for meetings.

Event entry Timed day entry

Untimed day entry

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 Agenda 68

Birthdays and anniversaries 2. Set the amount of warning that you want, or the
time at which you want the alarm, and select the
To enter an anniversary, e.g. for a birthday:
alarm sound you want (tap Test to hear it).
1. Move to the Anniversary view and just start
Entries which have alarms are marked with a bell
typing, or select the command for creating a new
symbol ( ).
anniversary entry from the Entry menu in any
view. • To remove an alarm, select the Set alarm
command from the Entry menu, then remove
2. Type in the details of the anniversary, e.g. ‘Jane’s
the tick from the Has alarm box.
birthday’ and set the day and month of the
anniversary. Will alarms still ring if I close Agenda?
3. Tap the Alarm/More button if you wish to If you close an Agenda file, your Revo will not be able to
specify other details about the anniversary, e.g. ring any further Agenda alarms from that file until you
the start year, whether you want to see the start open it again.
year (e.g. a person’s year of birth), and/or the If you use alarms a lot in your Agenda, it is a good idea
number of years since the start year (e.g. their to leave the Agenda file open when you are not using it,
age). even when your Revo is switched off.
Anniversaries are marked with a candle symbol ( ). If you do need to close the Agenda file, do not set an
Reminders for entries - alarms alarm and then immediately close the file or switch off.
This is because the Agenda program needs a few
To set an alarm for an Agenda entry: seconds to calculate when the next alarm should ring,
1. Highlight the entry and select Set alarm from the and if you switch off before the calculation is complete,
Entry menu. your Revo’s clock will not have been informed to sound
• To set an alarm while adding an entry, tap the the alarm.
Alarm/More button in the New entry dialog and
move to the Alarm page.

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 Finding entries and dates from the View menu in any view. Today’s date is
circled, and the currently selected date is highlighted.
To search through the Agenda entries for a particular
In a calendar you can:
piece of text, for entries with particular settings, or for
a particular entry symbol: • Tap the buttons in the top of the calendar to see
a 1 or 3 month calendar.
1. Select the Find command from the Edit menu.
• Tap on the “dog ears” in the bottom corners
2. Type the text you want to find (you can leave
of the calendar to move between the calendar
the line blank if you want to list all entries). Select
“pages”.
the dates you want to search using the range
lines. Select any other settings as appropriate; tap • Use the left and right arrow keys to move
the Options button to select the entry types you between days. Press the Ctrl and Shift keys at the
want to find. same time to move to the same date in the
previous or next month. Press Ctrl at the same
A list of matching entries is shown. Highlight an entry
time to move to the same day in each month
in the list and press Enter to display it in full.
(e.g. the 2nd Saturday), or press Fn to move to
Use the commands from the Edit menu to go to the the first or last date on the “page”.
previous or next entry or to go to a specific day.
Highlight the day you want, and tap on it or press
Using the calendar Enter to move to that day.
Move to a specific day using the built-in calendar. To Changing and deleting entries
display the calendar, tap on the date titles or press
• To move or copy an entry: use the Cut or
Tab to display it in the Day, Week, or Anniversary
Copy commands from the Edit menu. Move the
views; alternatively select the Calendar command
cursor to the new entry position and paste the
entry. All entry details are transferred to the new
location and alarm settings are adjusted
accordingly.

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 Agenda 70

• To change an entry’s “type”, e.g. to change a Repeating entries

day entry to an event: highlight the entry and
You can set an entry to repeat automatically, e.g. a
select Change type from the Entry menu. Select
monthly meeting.
the new entry type and enter the settings for the
new entry. 1. Highlight the entry and select Set repeat from
the Entry menu.
• To change the entry text: highlight the entry you
want to change, then tap on it or press Enter. 2. Set up the repeat type as appropriate, e.g. Daily,
Edit the text, making use of the normal text Monthly, Weekly etc. You can set the repeat to:
selection and emphasis keys. If you wish to ‘Monthly by date’, e.g. the 7th of each month;
change the font, letter size, etc. tap the Alarm/ ‘Monthly by days’, e.g. the first Monday of each
More button, then move to the Text page. If you month; ‘Yearly by date’, e.g. once every year on
want to move an entry, change the entry time the same date; or ‘Yearly by day of week’, e.g. the
and/or date. third Tuesday in March every year.
3. Tap the Alarm/More button to set up the days
Deleting entries & crossing out and dates for the repeats (except for ‘Daily’
To remove an individual entry from Agenda, highlight repeats). Set the interval for how many days,
it and press Del or select Delete from the Edit menu. weeks, months or years you want between
Note: You don’t have to delete entries in the past, as repeats.
these can be removed automatically by “tidying” the • If you only want the entry to repeat a few times,
Agenda file. See ‘Tidying an Agenda file’ later. remove the tick from the Repeat forever line;
If you want to mark an entry as completed, without then set the number of occurrences, or type in
removing it from the Agenda, select Cross out from the date of the last occurrence on the Until line.
the Entry menu. Crossed out entries appear in the • If you only want to see the next occurrence of a
Agenda views with a line through them, and any repeated entry, tick Next only.
alarm for these entries will be cancelled. Repeating entries are marked with ».

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 Lists and things to do 1. Move to the To-do view and just start typing, or
use Create new entry from the Entry menu.
You can use a “to-do list” to note down tasks or
items you want to remember. Initially you have two 2. Type in the details of the to-do, e.g. ‘Buy paper’.
to-do lists, but you can add more lists. The “Priority” can be used to determine the
order in which to-do entries are listed in the to-
You can give each entry on a to-do list a due date,
do list (priority 1 is highest).
and assign priorities to entries to control the order
they appear in the Agenda views. 3. If the to-do entry has a deadline, tap the Alarm/
More button and tick the Dated box. Set Due
To-do entries are marked with a circled ‘T’ symbol
date to the deadline date , and set up warnings
( ).
as appropriate. You can set how due dates are
Adding a to-do shown, e.g. Date, Days or Auto (date, days and
‘tomorrow’) if you want to see when the to-do is
To create a to-do entry:
due.

To-do priority

Crossed out entry

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 Agenda 72

Creating a new to-do list Customising a To-do list

You can create new to-do lists so that you can You can change the way the to-do list looks and how
categorise the things you want to remember, e.g. you to-do entries are shown in the Day and Week views.
can keep a private to-do list and a work to-do list. To do this, select To-do list preferences from the
Each to-do list is displayed on a “page” in the To-do To-do lists menu.
view. Move between the to-do list pages by tapping • Each to-do list is displayed on a “page”. If you
on the “dog ears” in the bottom corners, or using want to move the to-do list to another page, set
the left and right arrow keys. Tap on the to-do list the Page number as appropriate.
heading (at the top of the page) to select a different
to-do list. • If you want to be able to arrange to-do entries
on the list yourself, set the Sort order to
1. Create a new to-do list using the command from ‘Manual’. New entries you add to the list will
the To-do lists menu. appear at the cursor position, and you can cut,
2. Type in a name for the list, e.g. ‘Wedding plans’. copy and paste to-do entries to put them in the
You can rename the list later using the command order you want.
from the To-do lists menu. • Tick the boxes according to what you want to
3. Specify the page number that you want this see in the To-do view and other views.
to-do list to appear on, and which to-do list you • If you want to see to-do entries in a specific time
want to base the settings of the new list on. slot in the Day view, e.g. personal to-do entries
4. Tap the OK button to save the new list. in the evening, set the time as the standard
To delete an unwanted to-do list and all its entries, position.
use the command from the To-do lists menu.

Agenda.P65 72 03/02/2000, 15:04

 Information from other programs 2. Tap Add note on the Toolbar or select the
command on the Edit menu.
Use the Paste command to insert text, copied in
other programs, straight in as an Agenda entry. For 3. Agenda displays a Word document where you
example, copy some text in Word using the Copy can type in your text. See the ‘Word’ chapter for
command, then move to the position in Agenda you more about using Word. When you have
wish the entry to appear and select Paste. finished editing the document, tap Done to
return to Agenda.
Attaching Word documents to entries • To see or edit the document later; select the
You can attach a Word document as a “note” to any entry containing the note; then tap Add note
Agenda entry, e.g. a list of things you want to discuss again, or use the command on the Edit menu.
at a meeting. To do this:
1. Highlight the entry to which you want to attach
the note.

Inserted
graph object
Inserted note

Agenda 73

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 Agenda 74

Customising Agenda Agenda files

To change the view that you see when you open an You may wish to keep separate Agenda files for
Agenda file, select General preferences from the business, hobbies and so on.
Tools menu. To create a new Agenda file for your information, use
To change the way a particular view looks, switch to the command on the File menu.
the view and select View preferences from the Tools • Add entries to the new Agenda file. You can use
menu: cut, copy and paste to move entries between
• Select which type of entry to add if you select an Agenda files.
empty day or time slot and just start typing, press • If you have two Agenda files and want to
Enter or tap on an empty slot. combine them, use the Merge command from
• Select which types of entry you want to show in the File menu.
the Day, and Week views. Note: If you use more than one Agenda file, specify
• If you want to change the times shown in the day which file to display in the ‘Today’ view in the System
view to suit your working day, tap Slot screen. Select Preferences from the Tools menu.
definitions in the Day view preferences. Move to the Today view page, then specify the
To change the standard settings for entries, select Agenda file and its location using the Main Agenda
Entry preferences from the Tools menu, then select file and Folder lines. For more details, see the ‘Today’
the entry type. section of the ‘Files, folders & programs’ chapter.

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 “Tidying” an Agenda file Printing Agenda entries
You should tidy the Agenda on a regular basis to stop You can print all the Agenda entries, or limit the
the file from getting too large. To do this: range you print to certain dates of interest, e.g. only
1. Select the Tidy/archive file command from the the coming week.
More commands on the File menu. • Before you print, refer to the ‘Printing’ chapter
2. Select whether you want to copy or move old for details on setting up the printer and page.
entries to a new file, or delete them. If you move Select the Printing command from the File menu:
or copy them to a new file, you must specify the • Use the Page setup command to specify how the
name and location of the new file. If you copy entries will appear in the printed copy. You can
them to a new file, the entries are not removed control the page size, margins, and add headers
from the current Agenda file. and footers.
3. Select which entries you wish to tidy, e.g. crossed • Use the Print preview command to display
out entries, and select the entry types you want pages showing how the printed copy will look.
to tidy by tapping the Entry types button.
• Use the Print command to print the entries.
4. Select the range of entries you want to tidy.
If you select Print or Print preview, specify the date
range of the entries you want to print.
Tap the Entry types button to set:
• Whether to print all repeat entries or only the
next one.
• Whether to print crossed out entries.
• Whether to print only entries with a specific
entry symbol.

Agenda 75

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 Agenda 76

Synchronising with a PC Scheduler 2. Tick the Synchronise box if you want to

synchronise the entry with the PC agenda. Tick
You can synchronise the Agenda with the PC agenda
the Private on synchronised agenda box if you
on your PC using PsiWin, to ensure that both
want to keep the entry confidential in the PC
agendas are kept in step with each other.
agenda.
Note: For details of how to synchronise your diaries,
To change the settings of a whole To-do list, select
see to the ‘PsiWin’ chapter and PsiWin on-line help.
Agenda synchronisation from the To-do lists menu.
Synchronising entries with a PC scheduler If the To-do list is not synchronised, none of the
individual To-dos will be. If the To-do list is set to
You can specify whether you want to synchronise
Private, so are all individual To-dos.
individual entries with your PC agenda. Entries that
aren’t synchronised are marked with a , private
entries are marked with a .
1. When adding or editing an entry, tap the Alarm/
More button in the entry dialog, then move to
the Other page.

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 Agenda 77

Agenda.P65 77 03/02/2000, 15:04

 Email & SMS 78

Email & SMS

You can use the Email program to send and receive: Read this first
Email (electronic mail) messages. Before you can send and receive messages you will
SMS (Short Message Service) messages, i.e. text require:
messages on mobile phones. • For email messages: an email account; a modem
You can prepare, read and reply to messages while and telephone connection, or a supported
on the move, then “connect” to your email mailbox mobile phone with built-in modem.
or mobile phone when you are ready to send them. How do I set up my Internet and email accounts?
Email synchronization See the chapter ‘eSetup - email & Internet setup’ for
To access your mailbox via a PC, install PsiWin and the information on using eSetup to configure your Internet
Email Synchronization plug-in on your PC. This chapter and email accounts.
does not include information on Email Synchronization. • For SMS messages: a supported mobile phone
See the PsiWin on-line Help for more information. and an appropriate SMS account with a
telephone network.
How do I set up my Revo for SMS?
See ‘Setting up for SMS’ at the end of this chapter.

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 Using Email When people send email messages to you, they will
be kept in the Remote mailbox until the next time
When you open Email, you will see the “Folders”
you connect to it. When you connect, transfer (or
view which displays your mailboxes, folders and
“download”) email messages from your Remote
messages. The “Local” folders (on the left) are stored
mailbox to the Local folders on your Revo to read
on your Revo, so you can create and view messages
them.
in these folders when you aren’t connected.
If you have a supported mobile phone with SMS
If you have set up an email account, a “Remote”
capabilities, you can transfer (or “synchronize”) SMS
mailbox icon will be displayed (with the name
messages from your phone to the Local folders on
you gave your account) below the Local folders.
your Revo.

Connection status

Local folders

Remote mailbox Message type

Email & SMS 79

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 Email & SMS 80

Local folders You can use the Local folders in the same way as you
use folders in the System screen, e.g.:
When you open Email, the following Local folders are
displayed: • To create a new folder, tap the New button on
Inbox: contains your incoming messages when the Toolbar and select Folder, or use the
you transfer them from your Remote mailbox command on the File menu.
(for email) or mobile phone (for SMS). • To move and copy messages between folders,
Outbox: contains outgoing messages which you use the commands on the Edit menu.
can send when you next connect to your Note: If you have switched off the list of folders
Remote mailbox or mobile phone. (using the command on the View menu), you can
select the folder to be displayed by tapping the folder
Draft: contains unfinished messages you are still
writing. icon on the Title bar.

Sent: contains copies of messages you have sent.

Folder list icon

Message attachment

Custom folder
created by user

Email.P65 80 03/02/2000, 15:05

 Types of message Writing messages
The Folders view displays both Email and SMS You can write a new message while working “off-line”,
messages, displayed as follows: then save it to a Local folder on your Revo so you
High priority email message. can send it when you next connect. Save messages in
the Draft folder, if you want to edit them before
Normal priority email message.
sending; or save them in the Outbox folder, if you
Low priority email message. want to send them when you next connect to your
SMS message. mailbox or phone.
Note: You do not need to connect to your mailbox
or mobile phone to prepare, read and respond to
messages; the only time you need to connect is when
you wish to send or receive messages.

Email & SMS 81

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 Email & SMS 82

Creating an email 5. You can send files with your email, e.g. a Word
or Sheet document, by adding them as
To write a new email:
“attachments”. To do this, tap the Attachments
1. Tap the New button on the Toolbar and select button on the Toolbar and select Add. See
Email, or use the command on the Message ‘Attaching files to emails’ later in this chapter.
menu. Email displays the “Message editor” in
6. When you have finished writing the message, tap
which you can write your message.
the Save button on the Toolbar, then:
2. To enter the email address(es) of the recipients
• If you want to send the message the next time
of your message, use the following lines:
you connect, select Save to outbox.
• To: main recipient(s) of your message.
• If you don’t want to send the message yet, select
• CC: recipient(s) you want to send a “carbon Save as draft to save the message in the Draft
copy” of the message to. folder.
• BCC: recipients you want to send a “blind
Can I include text formatting in a message?
carbon copy” of the message to.
No. You can only use plain unformatted text in email
Note: You can insert an address from your Contacts
messages, but you can attach files to the email
address book by tapping Address on the Toolbar, or
containing formatted text.
using the command on the Edit menu.
3. Type in the title of your message on the Subject How do I send emails via different accounts?
line. If you have set up more than one email account, you can
4. Type in your message at the bottom of the choose which account is used to send an email. To
screen (under the subject). change the account an email is sent by, open the email
and use Send message via account on the Tools menu.
• To copy, move or find text; use the commands
on the Edit menu.

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 Message editor

Priority

Recipients Insert address

from Contacts

Message text

Email & SMS 83

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 Email & SMS 84

Creating an SMS message 3. Type in your message at the bottom of the

screen.
To write a new SMS message:
• To copy, move or find text; use the commands
1. Tap the New button on the Toolbar and select
on the Edit menu.
SMS, or use the command on the Message
menu. Email displays the “Message editor” in 4. When you have finished writing the message:
which you can write your message. • If the message is ready to be sent, tap the Save
2. Enter the mobile phone number for the recipient to outbox button on the Toolbar.
of your message on the To: line. • If you don’t want to send the message yet, tap
Note: You can insert a mobile phone number from the Save as draft button on the Toolbar to save
your Contacts address book by tapping Address on the message in the Draft folder.
the Toolbar, or using the command on the Edit
menu.

SMS
Message editor

Email.P65 84 03/02/2000, 15:05

 Saving unfinished messages as drafts Sending messages
If you don’t have time to finish writing a message, you When you’re ready to connect to your mailbox or
can save it as a “draft” in your Local Draft folder. phone and send messages, make sure all the
Draft messages are not sent when you connect to messages you want to send are in the Outbox folder.
your mailbox or synchronize with your phone. Edit Note: Before sending messages, make sure that your
draft messages as many times as you wish before you mobile phone, or modem, is ready to communicate
send them. with your Revo.
If you want to send a draft message, move it from the To send messages:
Draft folder into the Outbox. Send the message from
the Outbox the next time you connect to your 1. Move to the Outbox folder to display the
mailbox or phone. messages you want to send.
• To save a message as a draft: select Save as draft 2. Tap the Send button on the Toolbar, or select
from the File menu, or use the Toolbar button. Send from outbox on the Transfer menu, then:

• To edit a draft message: highlight the message in • Select All to send all the messages in the
the Draft folder, then tap on it or press Enter. Outbox.

• To send a draft message: highlight the message in • Select Selected to send only the messages you
the Draft folder, then select Move to outbox on have highlighted.
the Transfer menu. • Select Email to send all email messages from the
Outbox, but not SMS messages.
• Select SMS to send all SMS messages from the
Outbox, but not emails.

Email & SMS 85

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 Email & SMS 86

Note: If you are sending email messages, but are not Note: To save disk space, delete messages from the
connected to the Internet, your Revo displays details Sent folder you no longer require.
of the Internet connection to use. Make sure these
settings are correct before proceeding. Once How do I send emails automatically when I connect?
connected to your mailbox, the email message(s) are To send emails in the Outbox automatically when you
sent. make a connection: select the name of your email
Your Revo sends email messages from your Outbox account from the Account settings commands on the
to your service provider, who delivers them to their Tools menu. Move to the Outgoing page for your
recipient. SMS messages are sent from the Outbox to account and tick the Auto send on opening box.
the SMS service centre, which delivers them to their
recipient. Copies of messages that have been sent
successfully are placed in the Sent folder, whilst
messages which couldn’t be sent are left in the
Outbox and displayed in italics.

Messages
Outbox folder ready to be sent

Email.P65 86 03/02/2000, 15:05

 Receiving messages Receiving email
To receive incoming messages, connect to your To connect and receive your email:
Remote mailbox to see emails, or synchronize with 1. Tap the Open mailbox button on the Toolbar
your mobile phone to transfer SMS messages. (and select the name of your account if
Note: Before connecting to your mailbox or phone required), or use the Open commands on the
to receive messages, make sure that your mobile Transfer menu.
phone, and/or modem, is ready to communicate with Note: If you are not connected to the Internet, you
your Revo. are shown details of the connection which your Revo
will use. Make sure these settings are correct before
proceeding.

Internet
connection
details

Email & SMS 87

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 Email & SMS 88

2. When you have connected to your mailbox, you • To copy the email(s) to your Local Inbox, tap the
can see all the emails it contains by tapping on Copy (inbox) button on the Toolbar, or select
the Remote mailbox icon (with your account the command from the Transfer menu.
name shown next to it). The subject and details • To move the email(s) to your Local Inbox, select
of each email are displayed, with unread Move to inbox from the Transfer menu.
messages displayed in bold.
Note: If you move emails from your Remote mailbox,
3. To read the emails in your Remote mailbox, you the only copies of these emails will be in the Local
must transfer (or “download”) them to the Local Inbox on your Revo.
Inbox on your Revo. Highlight the email(s) you
want to read from the mailbox then: • To delete an email, select Delete from the Edit
menu, or press Del.
Note: If you delete emails in the Remote mailbox,
they will be lost unless you have copied them to your
Local Inbox.

Connection status

Unread message
Remote (bold)
mailbox (open)

Email.P65 88 03/02/2000, 15:05

 Receiving SMS messages • SMS messages you have received on your phone
are moved to the Inbox folder on your Revo,
You can transfer SMS messages you’ve received (or
written) on your phone to your Revo. and are deleted from the phone.

• To transfer all SMS messages from your phone • SMS messages you’ve written on your phone, but
to your Revo, select SMS then Synchronise with not sent, are copied to the Outbox folder on
phone from Transfer menu. your Revo.

Your Revo displays a summary dialog showing how • SMS messages you’ve sent from your phone are
copied to the Sent folder on your Revo.
many messages have been transferred. Messages are
transferred as follows:

Synchronization
summary dialog

Email & SMS 89

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 Email & SMS 90

Viewing messages Replying to & forwarding messages

Messages you’ve transferred from your Remote You can respond to a message whilst you are reading
mailbox, or mobile phone, are displayed in the Local it, or if you have selected it in the Folders view.
Inbox. Unread messages are displayed in bold. If a To reply to or forward a message; tap the Reply/
paperclip symbol is displayed next to an email, the f’ward button on the Toolbar, or use the commands
message includes a file “attachment” (see ‘Attaching on the Message menu; then select:
files to emails’ later).
• Reply (to sender): to reply only to the sender of
To view a message: the original message.
1. Select the message you want to read and tap on • Reply to all addressees: to reply to everyone
it or press Enter. who received the original message (for email
2. Once you’ve read the message you can: only).
• Reply to or forward the message by using the • Forward: to forward a copy of the original
Reply/f’ward button on the Toolbar or the message to someone else.
commands on the Message menu.
• Close the message by using the command on the
File menu or pressing Esc.

Email.P65 90 03/02/2000, 15:05

 Type your response in the “Message editor”. The When you have finished writing:
original message text is included at the bottom of • To save the message to the Outbox folder, to be
your message, below a ‘Header’. You can change the sent the next time you connect; use the Toolbar
message address(es), subject, or add an attachment button, or select Done (save to outbox) from
(for email only), in the same way as you would when the File menu.
writing a new message. See ‘Writing messages’ for
more details. • If you don’t want to send the message yet; save
the message to the Draft folder by using the
Can I stop messages being included in my replies? Toolbar button, or selecting Save as draft from
Yes. Select either Editor preferences, or Viewer the File menu.
preferences, on the Tools menu in the message editor or
viewer.

Original author

Header separator

Email & SMS 91

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 Email & SMS 92

Attaching files to emails To view and/or save an attachment:

You can send files with emails, e.g. a Word or Sheet 1. Open the email containing the file you want to
document, by adding them as “attachments”. view or save.
To add an attachment to an email you are writing: 2. Select the attachment on the Attachments line,
then tap the Attachments button and select:
• Tap the Attachments button on the Toolbar and
select Add. When you attach files to the email, • Open: to view the attachment.
they are displayed on the Attachments line. • Save as: to copy the file from the email and save
Emails which contain attachments are displayed with a it on your Revo’s disk.
paperclip symbol in the Folders view. If you have
received an email containing an attachment, you can
view the file, or save a copy of the file to disk. You
can view attached Microsoft Word documents as
plain text files.

Attached files File sizes

Email.P65 92 03/02/2000, 15:05

 Disconnecting Printing messages
When you’ve finished using email on your Revo, close To print a message:
your Remote mailbox. 1. Open the message, or select it in the Folders
To close your Remote mailbox: view.
• Tap the Close mailbox button on the Toolbar, 2. Select Printing from the File menu, then:
or select your account name from the Close • To print the message, select Print.
commands on the Transfer menu.
• To adjust the page size, margins, headers, footers
You can close your email account’s Remote mailbox and page numbering; select Page setup.
without disconnecting from the Internet, i.e. keeping
your “dial-up” connection open. Stay connected to • To set the number of copies, or the printer to be
the Internet if you want to open a different mailbox. used; select Print setup.
To keep your Internet connection open after closing • To display pages showing how the printed copy
a mailbox, open the Internet settings on the Control will look, select Print preview.
panel, then enter the time to stay online for.
To disconnect from the Internet:
Important
Close any open Remote mailboxes before disconnecting
from the Internet.
• Select Disconnect from Internet on the File
menu.

Email & SMS 93

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 Email & SMS 94

Setting up for SMS 3. Move to the Advanced page, ensure your Revo
and phone are ready to connect, then tap Edit
To use SMS messaging on your Revo, check the
on the Edit service centre address line.
following:
4. If your Revo connects to the phone successfully,
1. Check that your phone is set up to send and
the service centre address dialog is displayed:
receive SMS messages. To find out how to do
this, see your phone’s manual, or contact your • If the Service centre address line is blank, enter
dealer or network operator. the SMS service centre phone number for your
network operator. To find out the number, read
2. Ensure the Infrared (or IR) port is active on your
the service centre number from your phone
phone. Your phone’s manual will tell you how to
(your phone manual will tell you how to do this),
do this.
or contact your network operator.
3. Align the Infrared ports of your phone and your
• If the Service centre address line displays a
Revo so that they are facing each other (ideally,
number, check that the number is correct and
place them on the same flat surface). Make sure
tap OK.
that your phone and Revo are no more than
one metre (3ft) apart. Note: To create new mobile phone settings, open
the Modems settings in the Control panel, then tap
To check the SMS settings on your mobile phone:
New. Enter the required settings for your phone,
1. Select Account settings on the Tools menu, then move to the Advanced page and set the
then select SMS. Modem type line to Mobile.
2. On the Details page, select the type of phone
you use in the Mobile phone line.

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 Email & SMS 95

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 Phone 96

Phone
Use Phone to organise the list of names and phone Starting a phonebook
numbers stored in your mobile phone (called a
You can start a new phonebook by connecting to
“phonebook”). You can edit phonebooks on your
your phone and retrieving the names and numbers in
Revo, and integrate entries with your Contacts
its memory, or by creating a new phonebook.
address book to keep them up to date. You can copy
phonebooks to and from your phone using Infrared Copying numbers from your phone
(or ‘IR’).
If you already keep names and phone numbers on
Phone memory & SIM cards your phone, connect to your phone and copy them
into a new phonebook on your Revo.
Phonebooks can be stored on either your phone’s
SIM card, or the memory in the phone handset. If you To connect to your phone and retrieve its
store a phonebook on your SIM card, you can access phonebook:
it on another phone by inserting the SIM card into the 1. Ensure that your mobile phone is ready to
phone. If you store a phonebook in your phone’s communicate to your Revo using its Infrared (or
memory, you can only access it from your phone. ‘IR’) port (your phone’s manual will tell you how
to do this). Align the Infrared windows on your
What is a ‘SIM card’?
Revo and phone, making sure that they are no
You will have obtained a SIM (Subscriber Identity more than 1 metre (3ft) apart.
Module) card when you bought your phone, or
2. Tap the Connect button on the Toolbar, or
subscribed to your network operator. Your SIM contains
select Connect to phone from the Tools menu.
information such as your phone number and PIN, and
can also be used as a memory to store phonebooks and
SMS messages.

Phone.P65 96 03/02/2000, 15:05

 3. After your Revo connects to the phone, select • To save the numbers in a new phonebook, tap
the memory in your phone to be retrieved. For New and enter its name.
details about the different memory types in your • To overwrite an existing phonebook, tap Replace
phone, see ‘Phone memory & SIM cards’ earlier. and select the phonebook name.
4. Your Revo reads the phonebook from your • To add the numbers to an existing phonebook,
mobile, and checks to see if it matches any tap Merge and select the phonebook name. If a
phonebooks present in Phone, then: matching entry is present in both the phone and
5. If this is the first time you’ve retrieved a the phonebook, but the two entries have a
phonebook, enter a name for it, then tap OK to different name or number, phone asks you to
save it in Phone. specify which entry to use. Once the
6. Otherwise, if you have previously retrieved (or phonebooks have been merged, confirm whether
created) a phonebook, Phone displays a dialog to you want your mobile to be updated with the
specify what to do with the names and numbers: merged phonebook.

Phone memory
to retrieve

Phone 97

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 Phone 98

Phonebooks are displayed in the Phonebooks list. The Looking at phonebooks & contacts
icon represents the memory type, i.e. SIM card or
When you first use Phone, only your Contacts
phone memory. Tap on the phonebook to see
address book is displayed. When you create a
the names and numbers it contains.
phonebook, it is displayed in the Phonebooks list
If you want to retrieve the phonebook from both underneath Contacts.
memories on your phone, i.e. the SIM card and the
The entries in the selected phonebook, or Contacts,
phone’s memory, repeat the steps in this section
are displayed on the right of the screen.
again.
Note: To disconnect from your phone, select
Disconnect from phone on the Tools menu.
Creating a phonebook
If you do not already have names and numbers
stored on your phone, create a new blank
phonebook:
1. Select New from the Phonebook menu.
2. Enter a name for the phonebook and tap OK.
For information on adding entries to the phonebook,
see ‘Adding names & numbers’ later.

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 Looking at Contacts entries • The Contact column displays the full name of
the contact.
• To display your contacts, tap on Contacts in
the Phonebooks list. • The Phone number column displays the phone
Note: If you have not yet entered any contacts, the number of the contact, according to the type
list will be blank. See the ‘Contacts’ chapter for more displayed in the Label column. If a contact entry
information on adding entries to your Contacts includes more than one telephone number, each
number is listed on a separate line.
address book.
• The ? column indicates whether the contact is
Phone displays the names and telephone numbers for
“linked” to a phonebook entry (see ‘Keeping
all your contacts:
entries up to date’ later). If the contact is linked,
• The Label column displays the contact’s ‘Work’ the phonebook’s memory type is displayed, i.e.
and ‘Home’ (Personal) numbers, and indicates SIM card or phone memory.
the type of number, i.e. telephone,
mobile phone, fax or pager.

Contacts
address book

Phonebook link

Phone 99

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 Phone 100

Looking at phonebook entries in when you browse the entries on your phone
(only on phones which allow you to specify
When you create a phonebook, it is displayed in the
Phonebooks list (on the left of the screen). If the number locations).
phonebook was retrieved from your phone, the icon • The Name column displays the contact name, as
will show the memory it came from, i.e. SIM card it will appear on the phone. A suffix after the
or phone memory. name indicates the number type, e.g. ‘(M)’ mobile
or ‘(F)’ fax. See ‘Formatting entry names’ later for
• To display the names and number in a
details.
phonebook, tap on it in the Phonebooks list.
• The Phone number column displays the phone
Phone displays the phonebook entries:
number.
• The Loc. column displays the position of the
number in the phonebook. The location numbers • The ? column displays the Contacts icon if
represent the sequence the numbers will appear the number is linked to an entry in Contacts (see
‘Keeping entries up to date’ later).

Phonebook

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 Sorting entries Finding entries
You can change the order in which entries are To find a name or number:
displayed on screen, and arrange the order they are 1. Select the contacts list or the phonebook you
located in the phonebook. want to search.
To sort entries in Contacts or a phonebook: 2. Type the first few characters of name or number
• Tap on the column title to rearrange them, e.g. you want to find, e.g. type ‘doc’ to find ‘Doctor’.
tap on Name or Contact to sort entries Phone displays a dialog for you to type in the
alphabetically by their name. Tap on a the search text.
column title again to switch from ascending to 3. To search for the text, tap OK or press Enter.
descending order. Phone looks for the search text, and highlights
• Select Sort from the View menu, then select the the first matching entry it finds.
column title to sort by. Select Ascending to 4. To find the next occurrence of the search text in
change between ascending and descending the list, select Find next on the Edit menu.
order.
To change the location of names in the phonebook
so that they are in alphabetical order:
• Select Arrange alphabetically on the Phonebook
menu.
To list contacts by first name, last name, or company
name:
• Select Preferences from the Tools menu. Move
to the Contacts page and use the Display
contacts as line to specify how contacts are
listed.

Phone 101

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 Phone 102

Adding names & numbers 2. Highlight the contacts numbers you want to
include in your phonebook, then select Copy
You can add names and numbers to a phonebook by:
from the Edit menu.
• Creating a new entry and typing them in.
3. Select the phonebook you want to add the
• Copying them from Contacts (or another contacts numbers to.
phonebook) and pasting them into the
4. To add the contacts numbers to the selected
phonebook.
phonebook, select Paste from the Edit menu.
• Retrieving a phonebook from your phone and
‘merging’ its entries with a phonebook. Be careful when copying contacts
Note: To add numbers from your phone to a If you use the ‘cut’ command (instead of using copy), the
phonebook, connect to the phone and ‘merge’ the contact and all its numbers are removed from the
retrieved numbers into the phonebook. For details, Contacts list and placed on the clipboard. To restore the
see ‘Copying numbers from your phone’ earlier. contact(s), select Paste from the Edit menu immediately
after using the cut command.
Note: The maximum number of entries you can store
in a phonebook depends on the capacity of your The contacts names and numbers are added to your
phone’s memory or SIM card. To check this, use phonebook. The name will appear in a shortened
Phone info on the Tools menu. form, and include a suffix to indicate the number
type, e.g. ‘(M)’ for mobile. For information on
Adding entries from Contacts changing the way names are shortened, or using a
To add entries from Contacts to your phonebook: different suffix, see ‘Formatting entry names’ later.
1. Select Contacts in the Phonebooks list to Note: Phonebook entries which have been copied
display your contacts. from Contacts are indicated by an icon in the ?
column to show they are “linked” (see ‘Keeping
entries up to date’ later).

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 Formatting entry names • To include or remove the number type suffixes
from names, tap on Include number types.
As the screen size on mobile phones is limited, Phone
automatically shortens contact names you copy and • To specify the suffix to use for each number
paste into your phonebook. You can specify how type, select Number types and tap on it again.
Phone shortens names, e.g. to change ‘John Scallan’ to Type the suffixes you want to display for each
‘Scallan J’, and the suffix used to indicate the number type of home and work number.
type, e.g. ‘(M)’ for mobile. Note: These settings do not affect existing
To change these settings, select Preferences from the phonebook entries you have copied from Contacts.
Tools menu, move to the Entry options page, then:
• To change the way Phone shortens contact
names, specify the setting to use on the Short
name line.

Short name
formats

Phone 103

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 Phone 104

Adding new entries 5. If you want to add the entry to Contacts, or link
it to an existing contact, select Edit contact.
To add a new entry to a phonebook:
Phone checks for corresponding entries in
1. Select the phonebook to add the entry to from Contacts, and displays a dialog if no matching
the Phonebooks list. entry is found:
2. Select New from the Entry menu. • To add the entry to Contacts, tap New contact.
3. Enter the name and number of the contact. For information on entering contact details, see
4. To specify the position in the phonebook where ‘Adding a contact’ in the ‘Contacts’ chapter.
the entry is stored, enter a number on the Store • To link the entry to a contact, tap Find contact
in location line. Otherwise, the entry will be and type in the name of the contact to search
placed in the lowest free location. for. Phone displays the search results. If the
contact you are looking for is displayed, select it
and tap OK; or tap Cancel if you want to search
again.

Adding a
new entry

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 Note: To add a phonebook entry to contacts, Deleting entries
highlight the phonebook entry and select Copy from
To delete an entry:
the Edit menu. Tap on Contacts in the Phonebook
list to display your contacts list, then select Paste from Be careful when deleting multiple entries
the Edit menu. When you copy a phonebook entry If you select more than one entry to delete, you can not
into Contacts, the phone number is placed in the restore the entries by using the undo command. Only a
contact’s Mobile label on the Personal page. single entry can be restored by using undo.
Editing & deleting entries Be careful when deleting contacts
Changing entries If you select a contact’s number, the contact and all its
numbers displayed in the list are deleted. To remove a
To change an entry’s details: number for a contact without removing the contact itself,
1. Select the entry you want to edit; then tap on it, edit the contact and delete the number which isn’t
or press Enter; or select Edit from the Entry required.
menu. • Select the entry you want to delete, then press
2. Change the entry details as required, then: the Del key or select Delete from the Entry
• If you are editing a phonebook entry, tap OK to menu.
confirm the changes. • If you accidentally delete a single entry, select
• If you are editing a Contacts entry, tap Save to Undo delete on the Entry menu to restore the
confirm the changes. deleted entry.
Note: If you change the name or number of a entry • If you accidentally delete a phonebook or
which is “linked” to another phonebook or Contacts number of entries, you can restore the file to
entry, a ‘warning’ icon is displayed in the ? column. when you last saved or opened it, losing all
See ‘Keeping entries up to date’ later. changes since. To do this, select Revert to saved
from the More commands on the File menu.

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 Phone 106

Updating your phone 2. Tap the Update phone button on the Toolbar,
or select Update phone from the Phonebook
After creating or editing a phonebook, copy it to your
menu.
phone to update its numbers.
3. Select the phonebook you want to copy to the
To connect to your phone and update its
phone.
phonebook:
1. Ensure that your mobile phone is ready to Warning: Your phone’s numbers will be overwritten
communicate to your Revo using its Infrared (or When you copy the phonebook to your phone, the
‘IR’) port (your phone’s manual will tell you how numbers in the memory you select will be lost, and are
to do this). Align the Infrared windows on your overwritten by those in the phonebook. Make sure that
Revo and phone, making sure that they are no you do not need the numbers in the memory you are
more than 1 metre (3ft) apart. updating.

Phone memory
to update

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 4. Select the memory in your phone to store the When you copy a contact into a phonebook, the
phonebook. For details about the different phonebook entry is “linked” to the entry in Contacts.
memory types in your phone, see ‘Phone Phone indicates which entries are linked, and whether
memory & SIM cards’ earlier. the entries are up to date with each other:
5. Phone copies the phonebook to the selected • Linked entries are indicated by an icon in the
memory in the phone. ? column.
To disconnect from your phone, select Disconnect • If you modify the contact or phonebook entry,
from phone on the Tools menu. e.g. by changing the number; but do not update
Note: If Phone fails to update your phonebook and the “linked” entry, a ‘warning’ icon is
displays the message “Error writing entry x”, it may be displayed.
because some entry names exceed the maximum When you retrieve a phonebook from your phone,
length allowed by the phone. To fix this problem, Phone can automatically check the names and
select Preferences from the Tools menu, then tick numbers, and link matching entries.
Truncate phone entries on the Contacts page. You • To specify whether Phone checks for matching
can check the maximum entry length using Phone entries in phonebooks: Select Preferences from
info on the Tools menu. the Tools menu. Move to the Contacts page and
select the Auto link to contacts box.
Keeping entries up to date
• To check for links to Contacts in a phonebook,
To keep your phonebook entries and contact details
select Relink to contacts from the Phonebook
in step with each other, use “links” to show which
menu.
phonebook entries are present in Contacts (and vice
versa). Synchronizing contacts with a PC
Use PsiWin to synchronize your contacts with a PC
scheduler, keeping the names and numbers on your PC
up to date with those on your Revo and phone.

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 Phone 108

Dialling numbers Using International dialling codes

To dial a number displayed in a phonebook, or If you travel to a different country, you can add and
Contacts entry, on your mobile phone: remove the international dialling prefixes on your
1. Ensure that your mobile phone is ready to phonebook numbers. If you have international
communicate to your Revo using its Infrared (or numbers in your phonebook, include their correct
‘IR’) port (your phone’s manual will tell you how dialling prefix, e.g. ‘+46’ for Sweden. Numbers for
to do this). Align the Infrared windows on your your own country do not require an international
Revo and phone, making sure that they are no prefix.
more than 1 metre (3ft) apart. • You must specify your home country before
2. Select the entry containing the number you want adding or removing dialling prefixes. To do this,
to dial. select Preferences from the Tools menu. Move
to the Contacts page, then set your “home”
3. Select Dial from the Entry menu. Your Revo will country on the Default country line.
communicate with your phone, and the number
is dialled from your mobile phone.

Dialling a
contact

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 When you travel abroad, add the international prefix When you return to your home country, remove the
to all the numbers for your home country. To do this: international dialling prefix from your home numbers:
1. Highlight all the entries in your phonebook using 1. Highlight all the entries in your phonebook using
Select all on the Edit menu, or just highlight Select all on the Edit menu, or just highlight
individual number(s) if there are some numbers individual number(s) if there are some numbers
you don’t want to change. you don’t want to change.
2. Select Add international prefix on the Entry 2. Select Remove international prefix on the Entry
menu to add your country’s dialling prefix to the menu to remove the international prefix from
‘home’ numbers (i.e. those without international the home numbers (i.e. those with the dialling
dialling prefixes). prefix of your home country).

Dialling
prefix

Phone 109

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 Phone 110

Managing phone files • To delete a Phone file: Highlight the file in the
System screen and press the Del key.
Phone files can contain a number of phonebooks. Use
phone files to share phonebooks with other people, • If you accidentally delete a phonebook or
manage different sets of international numbers, copy number of entries, you can restore the file to
entries between phonebooks, and keep private when you last saved or opened it, loosing all
numbers secure. changes since. To do this, select Revert to saved
from the More commands on the File menu.
Note: Individual preferences, e.g. the Default country
or Short name type, are saved with each file. New • To rename a Phone file: Highlight the file in the
files you create will have the same preferences set as System screen and select Rename on the File
the open Phone file. menu.
• To create a new Phone file: Select Create new • To set a password on a Phone file: Select
file on the File menu. Enter a name and location Password on the File menu.
for the file. Note: Your Contacts are not saved in phone files;
• To open an existing Phone file: Select Open file phone files only contain your phonebooks.
on the File menu and select the file name, or
highlight the file name in the System screen and
tap on it again or press Enter.

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 Setting up to connect If your phone does not support Infrared, but supports
a serial cable connection, you may be able to connect
To enter your phone type and connection method,
to your phone using its cable. However, not all
select Preferences on the Tools menu, then move to
phones are compatible when connected using serial
the Phone page.
cables.
• If necessary, select the type of mobile phone you
Note: See www.mobile.psion.com for information on
are using on the Phone line (this will normally
connecting to mobile phones.
only be ‘Basic GSM’).
To connect to your phone using a serial cable:
To connect using your phone’s Infrared (or ‘IR’) port:
1. Set the Connection line to ‘Serial’.
1. Set the Connection line to ‘Infrared’.
2. If your phone’s manual specifies the maximum
2. Ensure the Infrared port is activated on your
speed at which it can communicate via the serial
mobile phone. Your phone’s manual will tell you
cable, enter this setting on the Baud rate line.
how to do this.
3. Connect the docking station cable to the serial
cable from your mobile phone. You may need an
adaptor to join the connectors on both cables.
Refer to your phone’s manual to check how to
connect using a serial cable.
4. Connect your Revo to the docking station and
switch on your Revo and phone.
Note: For information on how to connect your Revo
to the docking station, see the Quick Start Guide at
the front of this handbook.

Phone 111

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 Phone 112

Printing phonebooks & entries

You can print either your entire phonebook, or a
group of selected entries.
• If you have not already selected a printer, refer
to the instructions in the ‘Printing’ chapter.
To print:
1. Select the phonebook you wish to print. If you
do not want to print all the entries, highlight the
group of entries you want to print.
2. Use the Printing commands on the File menu:
• Use the Page setup command to control the
page size, margins, and add headers and footers.
• Use the Print setup command to specify which
contacts to print, and the number of copies.
• Use the Print preview command to see how
your printed copy will look.
• Use the Print command to print your entries.

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 Phone 113

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 Time 114

Time
Use the Time program to set, display and manage Using alarms
alarms; and to display a map of the world that gives
Use the Alarms view to set alarms that will ring even
you information on cities, times and dialling codes.
when your Revo is switched off, e.g. a ‘repeating’
The Time program has two views: the Map view and wake-up alarm that will ring each day you work, and
Alarms view. To switch views: tap the Map or Alarms ‘once only’ alarms to remind you of appointments.
buttons on the Toolbar, or use the Switch view
The Alarms view allows you to set up to 6 alarms,
commands on the View menu.
each up to 7 days ahead, and control their sounds.

Alarms
Alarms view

Next alarm
Home city

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 Setting an alarm • ‘Workdays’, if you wish the alarm to ring at the
specified time on each day you work. If your
To set a new alarm, move to a blank line and then
tap on it or press Enter, or start typing the alarm text workdays are not Monday to Friday, set them
or the time. Alternatively, tap New alarm on the using Workdays from the Tools menu.
Toolbar, or select the command from the Edit menu. 2. Type the text you wish to be displayed when the
1. Set the alarm time, and select the following alarm alarm rings. This text will remain on screen until
you respond to the alarm, so do not enter
types on the Occurrence line:
anything you do not wish others to see.
• ‘Next 24 hours’, if the alarm is to ring once at the
3. Select the required alarm sound, or ‘Silent’ if you
specified time during the next 24 hours; or ‘Once
only’, followed by a day, if you wish the alarm to wish the alarm to ring “silently” (you’ll still see the
ring once at the specified time more than 24 alarm text on screen). To hear the selected
hours from now. sound now, tap the Test sound button.

• ‘Daily’, if you wish the alarm to ring every day of

the week at the specified time; or ‘Weekly’, on a
particular day, if you wish the alarm to ring at the
specified time on that day every week.

Time 115

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 Time 116

Responding to an alarm Changing & deleting alarms

When an alarm rings, the alarm text is displayed on If you wish to change an alarm you have set, e.g. the
screen. time or alarm text; move to the relevant line and
• To clear the alarm: tap the Clear button or press press Enter or select the Change alarm details
Esc. If it is a once only alarm, it is removed. If it is command from the Edit menu.
a repeating alarm, it will ring again the next time To remove an alarm, move to the relevant line; then
it is due. press Del or select Delete alarm from the Edit menu.
• To silence the alarm but leave the text displayed: Note: To delete an alarm set using Agenda, select
tap the Silence button or press Enter. View next alarms from the Edit menu, then tap the
• To ‘snooze’ the alarm (i.e. to stop it from ringing) Delete button or press Del.
for 5 minutes: tap the Snooze button or press Note: When you delete a ‘repeating’ alarm, it is
the Spacebar. Each further press adds 5 minutes deleted for all days on which it is due to repeat.
to the ‘snooze’ time, up to a maximum of one
hour. You can carry on using your Revo while the
alarm is ‘snoozed’.
If you tap a Program icon, or to move to another
program while an alarm is ringing, the alarm will
snooze for 5 minutes.

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 Silencing alarms Note: When a ‘silenced’ alarm rings, the alarm text
still appears on screen, and you need to respond to it
If you wish to silence alarms for a particular period,
e.g. the duration of a meeting or journey: as you would for an audible alarm.

1. Select Sound from the Tools menu. • If you wish to stop an alarm from ringing without
deleting it completely, e.g. if you wish to suspend
2. Set the Alarm sound to ‘Silent for’ and specify your wake-up alarm while on holiday: select the
the duration for alarms to be silenced. If you wish alarm, then select Disable alarm from the Edit
to silence alarm sounds indefinitely, set the menu. The alarm is crossed out to show that it is
Alarm sound to ’Off’. no longer active.
• To make the alarm active again, select Disable
alarm again (so the tick is removed).

Time 117

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 Time 118

Viewing alarms • Select View past alarms to list the last alarms to
have been cleared (e.g. if you cancel an alarm,
The countdown to the next alarm set in Time or
Agenda, is displayed at the bottom of the screen. but need to be reminded of the alarm text).

• To view the alarms that are to ring in the future,

select View next alarms on the Edit menu.

Next alarms

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 Using the map Selecting a country or city
Use the Map view to display information for cities To select a particular country or city, move to the
around the world. Set the city in which you are country or city line at the bottom left of the screen,
currently located as your ‘Home’ city, and then select and then:
other cities to find their time differences, dialling • Start typing the name of the required country or
codes and distances from your Home city. city. Continue typing until the correct city and
Important: country combination is displayed, or use the right
and left arrow keys to scroll through the available
In order for world information to be accurate, make sure countries and cities in alphabetical order until you
you have defined your Home city, and the current time find the one you require.
and date. Refer to the ‘Getting started’ chapter for
details.

Map view
Home city

Selected city

Time 119

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 Time 120

• If you look through the countries, only the capital Adding a town or city
cities are listed. To view only the cities in one
To add a town or city which is not already included in
particular country; select the country, then select the Map view:
Cities in current country from the View menu.
To go back to displaying cities for all countries, 1. Select the Add city command from the Edit
reselect the command. menu.
When you select a city, the cross hairs on the map 2. Enter the name of the city; its country; the
move to the selected city, and information about the latitude and longitude, if known (this allows
city appears at the bottom of the screen. accurate distances and sunrise and sunset times
to be calculated); the telephone area code; the
• The time difference between the Home city and GMT offset, and ‘Summer time zone’ (see
selected city is displayed. This includes the ‘Setting summer time’ later in the chapter).
difference in “GMT (Greenwich Mean Time)
offsets” (the time zone difference) and includes a 3. Position the cross hairs on the new town or city
correction for summer time if necessary. For location, using the pen or the arrow keys.
information about summer times, refer to ‘Setting To change any of the city details, select Change city
summer time’ later. details from the Edit menu.
• The area code next to the telephone symbol at You can only delete a non-capital city that you have
the bottom of the screen shows the prefix digits added to the map yourself. To delete a city, select it
needed to dial the selected city from the Home and use Delete city from the Edit menu.
city.

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 Adding a country Customising Time
To add a country which is not included in the Map To change the city clocks from ‘analog’ to ‘digital’, or
view: vice-versa, tap the clock that is displayed next to
1. Select the Add country command from the Edit either the Home or selected city. You can also
menu. change the Toolbar from clock to date by tapping it.
2. Type the country’s name; its national dialling The distance from the Home city to the selected city
code; its national dialling prefix, i.e. the digit(s) is given in the selected units (Kilometres, Miles or
that needs to be dialled immediately prior to Nautical miles). To change these units, use the
each city area code when telephoning from one Distance units commands on the View menu, or tap
city to another within the country; and its on the distance figure (underneath the map).
international dialling prefix. Select the Formats command from the Tools menu
3. Each country must have a capital city, and a to change:
dialog is displayed to create one. See the • The clock format, e.g. from 12 to 24 hours.
previous section on ‘Adding a town or city’.
• The time separator (usually ‘:’ as in ‘6:19 pm’).
4. Position the cross hairs on the capital city’s • The date format (e.g. ‘Day Month Year’ or
location, using the pen or arrow keys. ‘Month Day Year’).
To change any of the country or capital city details, • The date separator (e.g. ‘/’ as in ‘01/03/97’).
use the commands on the Edit menu.
You can set preferences either for a standard alarm
Note: You can only delete a country that you have time, if you tend to set alarms for the same time of
added to the map yourself. To delete a country, day, or for a particular alarm sound to appear when
select it and use Delete country from the Edit menu. you set a new alarm.

Time 121

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 Time 122

Setting summer time When the clocks are due to go forward or back in
the cities in a particular Summer time zone:
If you are not interested in making use of world
times, and are happy to use the Time & date 1. Select the Summer times command from the
command to change the time when clocks go Tools menu.
forward or back, you can ignore this section. 2. Tick the time zone if it is changing to summer
However, if you travel or wish to be precise about time; remove the tick if it is changing back to
world times, you should set your own time to ‘winter winter time. If your Home city is in that zone,
time’ (in the UK, this is GMT), and modify the then Home is ticked automatically and your
‘summer time’ setting when the clocks go forward or Revo’s clock is adjusted accordingly.
back. The clocks, and sunrise and sunset times, for each of
You can also take into account the ‘summer times’ the cities associated with the ‘Summer time zone’ are
used in the different areas of the world. Most of the changed.
cities on the world map can be included in one of 3 Note: If the Home city has a ‘Summer time zone’ of
basic areas, or “Summer time zones”: ‘Europe’, ‘None’ because it is not in one of these 3 zones, but
‘Southern’ and ‘Northern’. The approximate ‘summer its clocks are due to change, you can change your
times’ for these zones are: Revo’s clock to ‘summer time’ by ticking Home.
Europe End of March to end of October.
When you travel
Northern Early April to end of October.
Southern Late October to end of February. Whenever you travel, change your Home city to the
town or city you are in. If the city details and ‘summer
Each city on the map is associated with one of these
time’ setting are correct for the city you are in, the
zones, or with ‘None’. To check what the Summer
information in the Map view will be accurate.
time zone is for a city, select the city in the Map view,
and then select Change city details from the Edit
menu.

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 Time 123

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 Calc 124

Calc
Calc is the calculator program. It has two views: Desk • The Scientific view is a scientific calculator with
and Scientific. The two calculator views are separate, 26 memories. Use this for more advanced
so you can carry out different calculations in each calculations, including those that involve
view at the same time without them affecting each trigonometry or logarithms.
other. When you first use Calc, it displays the Desk
• The Desk view is a desktop calculator which calculator. To move between the views, tap the Desk
produces a “till roll” output. Use this calculator or Sci buttons on the Toolbar, or use the Switch
for simpler calculations, and those involving view command from the View menu.
percentages.

Desk view

Till roll

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 Note: You may find the display suits your style of The till roll keeps a record of your calculations so that
working better when it is “flipped”, i.e. when the left you can refer back to work you did earlier. To move
and right sides of the screen are swapped over. To around the till roll, use the scrollbar or the arrow
do this, tap Flip layout on the Toolbar, or use the keys. Use the command on the Tools menu to clear
command on the View menu. the till roll.

The Desk calculator Using the memory

To perform a calculation in the Desk calculator view: You can use the memory to store a value that you
1. Enter your calculation by tapping the number and want to re-use, or to act as a “running total”. The
operator buttons (+, -, × and ÷) on screen, or Memory commands are on the Tools menu.
using the keyboard equivalents. There is no • To store a number in the memory: tap Min or
“operator precedence” in the Desk view, so all select the Save in command while the number
calculations are performed in the order you you want to store is in the calculation line. An ‘M’
typed them in, e.g. 10+5×3=45, not 25. will appear in the calculator display while there is
a value stored in the memory.
2. To display the result, tap = or press Enter.
• To change the sign of a number, tap +/- or press • To retrieve a number: tap MR or select the
the M key. Recall command.

• To display a list of shortcut keypresses, select • To add the current number to the number in the
Shortcuts for functions on the Tools menu. memory: tap M+ or select the Add to command.

• To clear the calculation line without ending the • To subtract the current number from the
current calculation, tap C. number in the memory: tap M- or select the
Subtract from command.
• To clear the calculation line and end the current
calculation, tap AC or press Esc. • To clear the memory: tap Min while 0 is
displayed in the calculation line, or select the
Clear command.

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 Calc 126

Percentage calculations The Scientific calculator

To perform percentage calculations, use % on the To perform a calculation in the Scientific calculator
Desk calculator. view:
• To calculate 40% of 60: enter 60×40, then tap %. 1. Use the number, operator and function buttons
• To increase 60 by 40%: enter 60+40, then tap %. to enter your calculation. Enter scientific
functions in the order you would write them
• To decrease 60 by 40%: enter 60-40, then tap %.
down. For example, tap log BEFORE entering the
• To calculate what % 60 is of 200: enter 60÷200, number you want to find the log of, but tap x2
then tap %. AFTER entering the number you want to square.
• To find the number that 60 is 40% of: enter 2. To display the result, tap = or press Enter.
60÷40, then tap %.
• To display a list of shortcut keypresses: select
You can use a combination of the memory and the Shortcuts for functions on the Tools menu.
percentage facility, e.g. for tax calculations. If you have
• To clear the calculator display: tap AC or press
the rate of taxation stored in the memory, you can
Esc.
quickly add or deduct the tax from any number:
• To remove the item immediately to the left of
• To add the tax to a number: enter the number,
the cursor: press Del.
tap +, tap MR and then %.
Note: You can position the cursor anywhere on the
• To deduct the tax from a number: enter the
calculation line using the pen or the arrow keys.
number, tap -, tap MR and then %.

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 Operator precedence • Prefix functions which precede the value they
refer to, e.g. sin.
The order in which individual elements of a
calculation are performed is called “operator • Implicit multiplication before prefix function, such
precedence”. In the Scientific view, the operator as 5sin30, or before an open bracket, as in
precedence is as follows (highest first): 4(4+5).
• Information in brackets. • Multiplication and division equal, calculated left to
• Functions which follow the value to which they right.
refer, e.g. x! • Addition and subtraction equal, calculated left to
right (lowest).
• Powers.
See the Revo help for more about entering
• Implicit multiplication before a memory value, i.e.
expressions and operator precedence in the Scientific
30A.
calculator.

Scientific
or ‘Sci’ view

Calc 127

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 Calc 128

Re-using answers and calculations Note: The value of Ans used in a calculation will
always be the value of the last calculation. If you re-
In the Scientific view you can re-use the answer from
your last calculation. use a calculation based on a value of Ans, the result
will be calculated using the current value of Ans
• To insert the last answer at any point in a rather than the value at the time of the original
calculation: tap the Ans button at the appropriate calculation.
point. The calculator will insert ‘Ans’ in the
calculation line, representing the last result. Using the memories
• To start a new expression with the last answer: The Scientific calculator has 26 memories, labelled A
just enter the rest of the expression as though through to Z. You can assign a value to each of these
the answer was already written at the start. The memories, and then incorporate the names into
calculator will prefix the expression with ‘Ans’. expressions.
You can also re-use and edit calculations you have To assign a value to a memory:
performed earlier. This can save time if you want to 1. Enter the number to be stored. If the calculation
perform a new calculation which differs only slightly line is displaying an unsolved expression, the
from a previous one. stored value will be the RESULT of the
• To re-use a previous expression: use the up and expression.
down keys, or the Edit previous and Edit next 2. Tap –>, or select Assign to from the Memories
commands on the Edit menu, to display the last commands on the Tools menu.
10 calculations one by one on the calculation
line. When you find the expression you want to 3. Type the letter of the memory as a capital letter
re-use, change it if required and proceed as (hold down Shift when pressing the memory
normal. letter).
Note: You can also assign a value to a memory by
tapping the Mem button, highlighting the memory to
use and then tapping the Assign to button in the
dialog.

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 • To display the contents of the memories: tap the Powers, roots & reciprocals
Mem button, or select Show all from the
You can calculate squares, cubes and powers using
Memories commands on the Tools menu. the buttons in the Scientific view.
• To use a stored number in a calculation: type the • To calculate the square of a number: enter the
capital letter corresponding to the memory, or number, tap x2, then tap =.
tap the Mem button and select the memory you
want. • To calculate the cube of a number: enter the
number, tap x3, then tap =.
Note: You can assign values to the memories in any
order you like, so use the names as a reminder of the • To calculate a number to a given power: enter
information they contain. For example, use the ‘T’ the number you want to raise to a given power.
memory for a rate of taxation, or ‘Y’ for the rate of Tap x^y, enter the power, then tap =.
exchange into yen. • To calculate the square root of a number: tap √,
enter the number, then tap =.

Memory contents

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 Calc 130

• To calculate the cube root of a number: tap 3√ , Angle formats

enter the number, then tap =.
The scientific calculator can express angles in degrees,
• To find the x root of a number: enter the radians and gradients (360 degrees = 2π radians =
number of the root you want to find, e.g. 4 for 400 gradients). The angle units you use will affect the
the fourth root. Tap x√, enter the number you outcome of trigonometric calculations.
want to find the x root of, then tap =. To change the angle format:
• To calculate the reciprocal (1/x) of a number: • Select the Formats command from the Tools
enter the number, tap x-1, then tap =.
menu, then select the Angle format you require.
Trigonometric functions • Tap on the angle format abbreviation in the
• To calculate the sine, cosine or tangent of a calculation line, e.g. DEG. If the result of a
number: tap sin, cos or tan; enter the number trigonometric calculation is displayed when you
and tap =. do this, the result will automatically be re-
evaluated.
• To calculate the inverse sine, cosine or tangent
of a number: tap inv once; then tap sin, cos or Factorials
tan; enter the number and tap =.
A factorial is the result of multiplying all the numbers
• To calculate the hyperbolic sine, cosine or from a given starting number down to one, e.g. the
tangent of a number: tap hyp once; then tap sin, factorial of 4 (written as 4!) is 4×3×2×1=24.
cos or tan; enter the number and tap =. Note: You can use factorials to find permutations, i.e.
• To calculate the inverse hyperbolic sine, cosine the number of ways things can be arranged. For
or tangent of a number: tap hyp and inv once example, if you want to find possible anagrams of a
each to depress them; then tap sin, cos or tan; word with four letters, 4! shows that there are 24
enter the number and tap =. ways these letters can be arranged.
• To find the factorial of a number: enter the
number of which you want to find the factorial,
tap x!, then tap =.

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 Logarithms • Scientific: you may find this useful for dealing
with very large or very small numbers. Numbers
You can use the Scientific calculator to calculate logs
and natural logs. are displayed as a single digit to the left of the
decimal point, with a specified number of
• To calculate the log (base 10) of a number: tap significant figures, and then an exponent.
log, enter the number, then tap =.
To change the number format: select Formats from
• To calculate the natural log (base e) of a the Tools menu. If you set Number format to ‘Fixed’
number: tap ln, enter the number, then tap =. or ‘Scientific’, you can set the number of decimal
• To calculate e to a given power: tap ex, enter the places or significant figures to be displayed.
value you want to find e to the power of, then
tap =. Exponent notation
You can express very large and very small numbers
Displaying numbers more succinctly using positive and negative
The Scientific calculator can display numbers in the exponents, e.g. 57 200 000 can be expressed as
following formats: 5.72E7.
• Normal: this is adequate for most calculations. To express a number as an exponent:
Numbers are displayed in standard notation to 1. Enter the first part of the number, normally as a
12 significant figures, with decimal places and an decimal fraction.
exponent as required.
2. Tap exp. An ‘E’ will appear on the calculation
• Fixed: this format always displays results with a line. To express a very small number, tap +/- to
specified number of decimal places, e.g. for insert a minus sign before the second number.
currency calculations.
3. Enter the number of decimal places that the first
number needs to be moved.

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 Jotter 132

Jotter
Use the Jotter program to jot down notes and Adding a note
information quickly, e.g. when you are on the phone
When you first start Jotter, you can start typing a note
or in a meeting. You can keep each item of
straight away. You can type as much text as you like
information as a separate entry, and search for text to
or use the Paste command on the Edit menu to
find entries easily.
insert text from other programs.
Use a Jotter file as a quick and easy storage location
• To insert special characters or symbols in the
for pieces of information, and then copy text to a
text use the Special character command on the
more appropriate file or location later. Alternatively,
Insert menu and select the character from the
you could have a number of Jotter files for different
list.
subjects or types of notes and keep the information
for reference.

Split view
Selected entry

Entry date

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 Copying notes from a PC Formatting text
If your Revo is connected to your PC, you can use • To insert a bullet: Move the cursor to the
CopyAnywhere in PsiWin to copy text on your PC and paragraph and select the Bullet command from
paste it straight into a Jotter entry. To find out more the Text menu. Select the command again to
about CopyAnywhere, see the PsiWin on-line help. remove the bullet.
To change between the Jotter views, use the View • To format text: Highlight the text you wish to
button on the Toolbar: format and use the commands on the Text
• Edit view displays one entry using the full width menu to change the font, size of the text,
of the screen. underline the text, or make it bold or italic.
• List view displays a list of text from each entry.
• Split view shows the list and the text of the
current entry.
You can add entries from any view.
Starting Jotter with a blank entry.
When you open a Jotter file, you will see the entry you
were using the last time you opened the file. If you want
to add an entry, you have to use the New entry
command. To save time when you want to quickly type a
note, you can set up Jotter so that it always starts with a
blank entry. To do this, use Entry preferences from the
Tools menu.

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 Jotter 134

Inserting other information • You can include Sheet information as a graph or

table, so display the information as you want it to
To insert the date:
appear before tapping Done.
• Select Date from the Insert menu. Jotter can
• To change the appearance of a Sheet object,
display either the date that you created the
select Format Object from the Object
entry, or the date it was last changed. See
commands on the Edit menu. You can change
‘Customising Jotter’ for more details.
the size, crop the edges or just display the Sheet
To insert an object: object as an icon. Jotter can only display Word
• Select Object from the Insert menu and then objects as icons, so you cannot change any
select the program you want to use, e.g. use format settings.
Sheet for a table, or graph; or use Word for a • If you wish to make changes to an object in a
letter. When you have finished, tap Done. Jotter entry, highlight the object and press Enter.
Change the object as required, then tap Done to
return to Jotter and update the object.

Inserted graph

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 Finding a note Customising Jotter
If you need to find a particular entry: You can change some aspects of how Jotter looks
• Browse for the entry in the List or Split view. To and works using the commands on the Tools menu:
display text from the entries in a list, tap the • To display either the date you created an entry,
View button on the Toolbar and select either or the date you last updated it; use
List or Split. The List view may be useful if you View preferences in the Split view.
can identify the entry from the first few words. • To display the list of entries in the Split view on
The Split view shows the text in the current the left or right, or change the proportion of the
entry as well as the list. screen taken up by the entry and title list; use
• Search for text in the entry. To do this, tap on View preferences.
the Find button on the Toolbar, or select the • To change the amount of information included in
command from the Edit menu. Type the text the list of entries in the List and Split view, use
you want to find, then tap OK to display the first Entry preferences. You can display as much of
entry that includes the text. Use Next and Prev the text as will fit (with a comma marking
to move between the entries in the search different paragraphs), or just the first line of the
results. Tap Done to end the search and display entry (e.g. if it is a title).
all the entries again.

Deleting entries
If you don’t want to keep a Jotter entry, select the
entry and use Delete entry from the Edit menu to
delete it. If you accidentally delete an entry, you can
restore it by using Undo delete entry on the Edit
menu.

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 Jotter 136

Sorting entries Printing Jotter entries

Jotter lists entries in the order in which you add them, Print the current entry, or all the entries in the
with the newest entries at the end of the list. To sort current view, using the Printing commands on the
them into alphabetical or date order: File menu.
1. Select the Sort command from the Tools menu. • To check the printer model: select Print setup. If
2. Specify how you wish to sort the entries, e.g. the printer model displayed is not the printer
alphabetically or by date. that you’re using, use the Printer button to select
the correct printer.
3. Specify whether to sort the entries in ascending
or descending order. For date ordering, • To set up the page for printing: select
ascending order means that Jotter lists the most Page setup.
recently added or updated entries last. • To see how the information will look: select
Print preview.
Jotter files
• To print: select Print. Choose whether to print
If you wish to start a new Jotter file, select only the selected entry, or all the entries in the
Create new file on the File menu. current view, then tap Print.
To combine the entries of two Jotter files, open one Note: Refer to the instructions in the ‘Printing’
of the files in Jotter. Select Merge in from the More chapter to select a printer.
commands on the File menu, then select the name of
the second file you want to merge.

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 Jotter 137

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 Word 138

Word
Word is the word processing program. It has many of Entering text
the editing and formatting features that you would
The text you type is inserted at the current cursor
expect from a fully-featured word processor.
location (there is a8marker in the margin to help
Many types of text formatting, e.g. alignment and font you find the cursor). To delete characters, press Del
settings, can be applied to individual paragraphs or (backspace) to delete to the left, or hold down Shift
defined as a paragraph “style”. and press Del to delete to the right of the cursor.
When text reaches the end of a line, it automatically
“wraps” the text onto the next line. If you want to
view your page as it will be printed (“WYSIWYG”),
switch off word-wrapping by removing the tick from
the Wrap to screen command on the View menu.

Top toolbar

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 To highlight (or select) text, either drag the pen over • You can make the text appear larger or smaller
the area of text, or hold down Shift and use the on the screen by selecting the Zoom in and
arrow keys. To select all text in the file, use the Zoom out commands from the View menu, or
command on the Edit menu. tapping the ‘magnifying glass’ command icons on
• To remove text: highlight the text and press Del. the left of the screen. You can also select the Set
If you accidentally delete a section of text, you zoom command to set a “custom” zoom level.
can replace it by selecting the Undo delete Note that zooming does not affect the size of
command from the Edit menu. text when printed.
• To copy text: highlight the text and select the Finding & replacing text
Copy command from the Edit menu. To insert
You can search through an entire file for a particular
the text you’ve copied, place the cursor where
word or phrase and, if you wish, replace it with a
you want the text to be inserted, then select
different one.
Paste from the Edit menu.
• To find text: select Find from the Find
• To move a section of text: highlight the text and
commands on the Edit menu. Enter the text that
select the Cut command from the Edit menu. To
you want to find in the Search for line. You can
insert the text you’ve cut, place the cursor where
search “down” or “up” through a file from the
you want the text to be inserted, then select
cursor position. You can search for the whole
Paste from the Edit menu.
word, and/or make the search case sensitive.
Note: You can also tap on the ‘scissors’ icon (on the
• To find and replace text: tap Find/replace on the
left of the screen) to cut, copy and paste.
Toolbar or select the command on the Edit
menu. Enter the text that you want to find in the
Search for line, then type the text you want to
replace it with in the Replace with line. You can
replace a single occurrence of the chosen text, or
all occurrences from this point onwards.

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 Word 140

Changing the appearance of text Formatting paragraphs

You can highlight text and then apply formatting to it, Formatting and spacing settings can also be applied to
or select the formatting to use before you start whole paragraphs. A paragraph may be a single word
typing: or title, a standard paragraph of text, or several lines
• Tap the button for bold text, for italics, grouped together, e.g. an address.
or for underlined text (or use the commands • To start a new paragraph, press the Enter key.
on the Text menu). • To start a new line without starting a new
• To remove bold, italic, or underline formatting; paragraph (e.g. for an address), hold down Shift
tap the button again, or remove the tick from the and press Enter to insert a “forced line break”.
menu command. • To apply formatting to an entire paragraph, e.g.
• To choose the font (or typeface), tap on the font to change the horizontal alignment: place the
button on the Top toolbar. The current font cursor within the text of the paragraph, then use
name is displayed on the button, e.g. the appropriate button menu option to apply
. formatting. To format a number of paragraphs,
• To change the size of text, use the size button. make sure that the highlight covers at least part
The current size is displayed on the button, e.g. of each paragraph. You don’t need to highlight all
. the text in the paragraphs you want to format.
To use other formatting; e.g. set the text position, use Note: To display paragraph marks ( ¶ ) and/or forced
superscript and subscript text, use “strikethrough” line breaks ( ), use the View preferences command
text (crossed out), or change the text colour; use the on the Tools menu.
Font command on the Text menu.

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 Aligning paragraphs (measured from the margins) in the boxes. The left
indent applies to all lines except the first line, so you
Use alignment to change the horizontal position of
paragraphs on the page. You can align text to the left can create a “hanging indent” by applying different left
or right margin, centre a title, or “justify” text (align and first line settings.
both left and right edges with the margins). To change the standard tab positions, and set up
• To change the alignment: select the paragraph(s) custom tab stops for individual paragraphs, select the
Tab positions command from the Paragraph menu.
to align; then tap , or select the command
from the Paragraph menu; then select the Bullets & symbols
alignment you want.
To emphasise paragraphs as items on a list, precede
Note: Margins are set as part of the file’s page setup. each paragraph with a “bullet” symbol.
See ‘How the page looks’ later for more information.
• To insert a bullet in a paragraph, tap or select
Indents & tabs the command from the Paragraph menu.
Indents set the position of a paragraph between the • To change the bullet format; e.g. the size, colour,
margins, while tabs allow you to line up text on the or symbol to use; select Format from the Bullets
page. commands on the Paragraph menu.
To set left, right and first line indents for selected
paragraphs; select the Indents command from the
Paragraph menu, then enter the indent size

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 Word 142

Special characters • To set line spacing: select the command from the
Paragraph menu, then enter a point size. Set the
To insert foreign and other special characters in your
file, select the Special character command from the Line spacing control to ‘At least’ if you want the
Insert menu. line spacing to always match the font size; or use
‘Exactly’ to fix the line spacing, regardless of the
You can also insert characters which control word font size used.
wrapping on the screen, and in the printed document:
• To insert extra space between paragraphs, enter
• To insert a non-breaking space, press Shift and sizes in the Space above and Space below boxes.
the Spacebar. This will prevent a line breaking at
the space. Paragraph borders
• To insert a non-breaking hyphen (or “hard To draw a border around a paragraph, or change the
hyphen”), press Shift with the - key (i.e. background colour of a paragraph.
Shift+Fn+O). This will prevent a line breaking at • To draw a border: select the paragraph(s), then
the hyphen. tap and select the border style.
To select which non-printing characters are displayed • To set the border style, colour, the spacing
on screen, use the View preferences command on between the border and text, or background
the Tools menu. colour; use the Borders command on the
Line spacing Paragraph menu.

Word automatically uses an appropriate line spacing, Note: Remember to set different colours for the
based on the font size, to make sure there is a background and text, otherwise the text will be
invisible.
sufficient gap between successive lines of text. You
might need to override these settings, e.g. in a
paragraph with different sizes of text.

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 Using styles Defining styles
A style is a collection of formatting settings which can You can create your own styles, either from scratch,
be applied to a whole paragraph. If you change a or by modifying an existing style. Styles are saved with
style’s settings, e.g. the font size, all paragraphs which the file, so each Word file can have separate style
use that style will be reformatted automatically. settings. To define a style:
Word has four built-in styles; Normal, Heading 1, 1. Select the Style gallery command from the
Heading 2 and Heading 3. Paragraph menu.
• To apply a built-in style: Tap the style button 2. Select New to create a style, or select Modify to
on the Top toolbar, then select the change the selected style in the list.
style you want, e.g. Heading 1. You can also apply 3. Tap the Format button to enter the text and
styles using the Style gallery command from the paragraph settings.
Paragraph menu.
Note: You can check which style is used by a
paragraph by looking at the style button.

Style button

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 Word 144

If you are creating a new style, you can name and Document outlines
assign an “outline” level and shortcut key. The new
You can view an outline of a document, with one line
style will appear in the list of paragraph styles for the
for each paragraph style which has an “outline level”
current file.
set. The built-in Heading styles use a sequence of
• To delete a style you have created: select the different outline levels: Heading 1 is the highest with
Style gallery command from the Paragraph outline level 1, Heading 2 has outline level 2 and so
menu, then select the style name from the list on.
and tap Delete.
You can choose which paragraph styles you want to
Note: You cannot delete or rename Word’s built-in display in the outline, making it easier for you to see
styles, but you can modify their settings for the the structure of the document and move between
current file. The built-in styles in other files will not be different sections.
affected.
Select Outline on the View menu to see the
document structure in outline.

Document
outline levels

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 • To “expand” the outline to include other styles Information from other programs
with a lower outline level: highlight a line and tap
You can add graphs and spreadsheets (tables) to your
again or press the right arrow key. Tap Open all
Word files by inserting a Sheet “object”.
to show all of the outline levels. Styles which
have an outline level of zero are not shown. Inserting an object
• Close an outline to show only the higher outline • To insert a table or graph: tap the Insert Graph
levels: highlight a line and tap again or press the button on the Toolbar or select the command
left arrow key. Tap Close all to only show the from the Insert menu. The Sheet program will
highest outline level. open. Word displays the inserted Sheet object as
• Tap Go to or press Enter to return to the a graph or a spreadsheet, depending on the view
document with the cursor at this section in the selected in Sheet when the object is closed.
text. • To insert a Word document: select Other
• To return to the document, tap Done or press object from the Insert menu, then select Word
Esc. as the object to insert.

Graph inserted
from Sheet

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 Word 146

To close the object, tap the Done button at the top Creating a new file
of the screen.
To create a new Word file, use the Create new file
• To resize a table or graph: select it, then drag the command on the File menu in Word or the System
“handles” to resize it. screen. If you create a new file in Word, you can
• To edit an object, highlight it, then tap on it again. select a “template” for the new file.
• To resize a Sheet object, or crop the edges, or File templates
display it as an icon: use the Object commands
on the Edit menu. A template is a document design that you can use as
a starting point for new documents. The template can
Note: Inserted Word objects are always
include text, paragraph styles and page layout
displayed as icons and cannot be formatted.
information. When you create a new document using
Important a template, Word copies the information in the
template into the new file which you can then change
Inserting objects into a file can cause a considerable
as required. For example, you can use the built-in
increase in file size.
memo template to create a memo.

Document template

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 You can select from a number of standard templates. 3. Enter a name for the template. If you are making
When you open a document based on a particular changes to an existing template, type the original
template, changes you make to the document don’t template’s name.
affect the template itself. You cannot change the standard built-in templates in
Creating a template Word, although you can use them as a starting point
for your own customised templates.
If you can’t find a suitable built-in template, you can
create your own file template. To do this: • To delete a template you’ve created, use the
Delete template command from the More
1. Create the Word file with the text, styles, page commands on the File menu. You cannot delete
layout, headers, footers, etc. that you want to the built-in templates.
include in the template. Note that other settings
such as the cursor position and printer setup are Setting the “default” template
also stored. If you create a new Word document from the System
If you want to change an existing template, open screen, Word uses the built-in ‘Blank document’
a new document using the template and make template. To use a different template when creating a
the changes to this Word file. Word file from the System screen, create a template as
before but save the template with the name “Normal”.
2. Select Save as template from the More
Word will use the ‘Normal’ template if it exists, otherwise
commands on the File menu.
it will use the blank template.

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 Word 148

Saving Word files How the page looks

When you close Word, the file is automatically saved. When you create a new file, Word uses the
If you do not specify a filename it will be called template’s settings to control how your text will
‘Word’, and subsequent files will be saved as appear when printed. To change the page setup for
‘Word(01)’, ‘Word(02)’, and so on. To save a file the current document, select the Page setup
using a different name, or save it in a different folder, command from the Printing commands on the File
select the Save as command from the More menu; adjust the paper size, orientation and margins
commands on the File menu. as appropriate.
To undo all changes since the last “save”, use the
Revert to saved command on the File menu. Word
will re-open the most recently saved version of the
file.
Note: If you password-protect a file, it is immediately
saved as “password-protected”. If you revert to saved,
you will still need to enter the password for the file.

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 Page breaks To display where page breaks will occur in a file,
select the Paginate command from the Tools menu.
Word fits text to the paper size and continues on to
another page where necessary. To control where a The position of each page break is shown with a
new page starts, insert a page break, and/or set page dotted line. Note that the dotted lines are not
breaking options for individual paragraphs. automatically updated if you edit the document
further, so you will need to select the Paginate
• To start a new page at the current cursor command again to repaginate the document and
position, select the Page break command from update the positions of the dotted lines.
the Insert menu, or press Ctrl + Enter.
To define how Word prints a specific paragraph; Headers, footers & page numbers
place the cursor in the paragraph, or highlight several Headers and footers are text (e.g. page numbers or a
paragraphs; select the Line spacing command from chapter title) which appear at the top and bottom of
the Paragraph menu, then: each page when the file is printed.
• To prevent a page break within the paragraph, • To add a header or footer: select the Page setup
tick Keep together. command from the Printing commands on the
• To ensure that a paragraph always appears on File menu. Use the Header and Footer pages in
the same page as the following paragraph, tick the dialog to enter the text and format it as
Keep with next. desired.
• To ensure that a paragraph always appears at the • To insert page numbers, the current time or
top of a new page, tick Start new page. date, or the file name: tap the Insert button and
select the appropriate command. Word
• To let the first or last line in a paragraph appear automatically updates page numbering as you
on a separate page from the remainder of the edit your file.
paragraph, tick Allow as widow/orphan.

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 Word 150

Printing • To print the file, select the Print command from

the Printing commands on the File menu. You
You can print Word files and preview how the file
can print the entire file, or a selection of pages,
will appear on paper.
and select the number of copies.
• To preview the document as it will be printed,
See the ‘Printing’ chapter for more details.
select the Print preview command from the
Printing commands on the File menu. Word
paginates your file and displays the first page(s).
Use the Setup button to control the number of
pages displayed in the preview, and whether
visible margin lines are shown.

Page setup

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 Word 151

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 Sheet 152

Sheet
Sheet is the spreadsheet program. It has many of the Sheet has two views:
features and functions that you would expect from a • The Sheet view, where information is displayed
fully-featured spreadsheet. as a grid of cells on a worksheet. Cells are
You can use Sheet to create “worksheets”, and use referred to by their position in the grid of
PsiWin to transfer worksheets to and from your PC. columns and rows, e.g. ‘D3’. You can present
information in table form in Sheet, and perform
calculations based on sets of numbers stored in
the worksheet.
• The Graph view, where you can create graphs
based on information stored in the worksheet.

Top toolbar
Column heading

Row heading

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 Moving around • To highlight a whole column or a whole row: tap
the shaded column or row heading, e.g. “C” or
The current cell is indicated by a dark border around
“2”.
a cell. The information you enter in the input line
applies to this cell. • To highlight the entire worksheet: tap the square
in the top left corner of the worksheet headings.
• Tap any cell to select it, or press the arrow keys
to move around. You can use the scrollbars or Entering information
the arrow keys to move to other areas of the
worksheet. Hold down the Ctrl key and press To enter information in a cell, select it and start
the arrow keys to move by a whole page at a typing. You will see the information you are entering
time. on the input line. The first character you type tells
Sheet what kind of information the cell will contain:
• Use the Find commands on the Edit menu to
move to other cells. Use Find and Find next to • To enter numbers: begin with a number or with
move to cells if you know their content, or Go one of these characters: . - + and (.
to to jump to a specific cell. • To enter text: simply type it in. If your text starts
Note: You can alter the number of cells displayed by with a number, type a ' (apostrophe) first, e.g. '24
using the ‘magnifying glass’ (zoom) icons on the left of Longton Road. If you want the text itself to
the screen, or by setting the zoom level using the contain a ' at the beginning, type two apostro-
command on the View menu. phes, e.g. ' '97 sales figures.
Highlight more than one cell to perform actions • To enter a formula for a calculation: begin with a
which apply to an area: =. For example, to make a given cell display the
sum of the contents of cells B1 and B2, type in
• To highlight more than one cell: drag the pen =B1+B2.
from the first cell in the block to cover the
desired cells, or hold down Shift and use the
arrow keys.

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 Sheet 154

• To enter a date: type the day, month and year Note: If you enter more text than can be displayed in
on the input line, separating them with a space or the cell, the information will run over into the next
the date separator character as set in the System column if that column is empty. If you enter a number
screen, e.g. 1 Oct 69 or 1 10 69, or 10 1 69 if that’s too long for the cell, you will see a series of #
you use this date format. signs in the cell, but the actual number will still be
• To enter a time: type the hour, minutes and stored, Increase the column width to see the number.
seconds, separating them with a colon (or the Freezing & protecting cells
time separator character as set in the System
screen). • To freeze non-scrolling panes on the worksheet:
type the information you wish to “freeze” in the
Note: To edit the information in a cell: simply rows and columns; position the pointer in the cell
highlight the cell and press Enter. You can then edit below the row to freeze, and to the right of the
the contents on the input line. column to freeze (this will often be B2). Tap the
Sizing rows & columns button, or select the command from the
View menu. The “frozen” panes will stay on
You can change the width of columns, and the height screen when scrolling through the rest of the
of rows, to suit the information contained in them. To worksheet.
do this:
• To protect the whole worksheet from changes:
• Drag the right-hand edge of the column heading select the Protection command from the Tools
to adjust its width, and the lower edge of the menu, then tick Protect worksheet.
row heading to adjust its height.
• To allow changes to some cells only: highlight the
• Use the commands on the Format menu to set area(s) for which you wish to allow changes, then
the height of a row in points and the width of a select the Protection command on the Tools
column in characters. menu and remove the tick to “unlock” only the
highlighted cells. If you then protect the
worksheet, changes are only allowed to the cells
that are not locked.

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 Performing calculations Note: To sum the contents of a row or column,
position the pointer in the cell at the end of the row
There are two ways to perform calculations:
or column and tap the button. Sheet inserts the
• Type the calculation into a single cell. When you formula for the sum of the preceding group of cells,
press Enter or move to another cell, the result and calculates their total.
will be displayed on the worksheet.
There are two types of cell reference you can use in a
• Use a formula for a calculation; just type the formula:
different parts of your calculation in separate cells
• Relative references, such as A2. These get
and note their references, e.g. income in B2 and
updated when copied and moved elsewhere. For
tax in C2. In a new cell, enter the formula,
example, a reference to cell A2 in a formula in
beginning with a =. Use the cell references for
cell B3 will change to B2 if the formula is copied
the components of the calculation rather than
to cell C3.
the numbers themselves. For example,
=C2-(B2*C2). The value displayed in this cell is
calculated for whatever values you use in the
component cells.

Use = to
enter formulae

Sheet 155

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 Sheet 156

• Absolute references, such as $A$2. These To do this:

contain a $ sign in front of the parts of the • Select the Preferences command from the Tools
reference that you don’t want to change even if menu, and set Auto recalculation to off. When
the formula is moved elsewhere. So, $A$2 in cell Auto recalculation is off, a ‘+?-’ symbol will be
B3 remains $A$2 when copied to cell C3. displayed at the right end of the input line for
Note: You can combine the two types of reference: cells which need to be recalculated to update
A$5 in A6 will become B$5 when copied to B8 (the their value.
‘5’ doesn’t change because it is an absolute To recalculate the worksheet, select the Recalculate
reference). now command from the Tools menu.
A formula which contains a reference to its own cell,
either directly or indirectly, is called a “circular Functions
reference”; e.g. if A1 is ‘=A2’, and A2 is ‘=A1’. You Sheet has a large number of functions, e.g. math-
can find any circular references in the worksheet using ematical, financial and trigonometric functions, that
the Find commands on the Edit menu. You should you can incorporate in your calculations. See the
avoid making circular references as they produce built-in help on the Revo for a full list and details of
unpredictable results. syntax.
Recalculation • To use a function in a calculation: type it in; or
insert a function by tapping the function button
Sheet automatically recalculates your worksheet every , or selecting Function from the Insert menu.
time you change part of a calculation. You may want
to turn this feature off if you are making a large
number of changes in the worksheet.

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 Using ranges Naming ranges
A range is a rectangular block of cells. The reference Name ranges so that they are easier to enter in sums
for a range is the cell references of the top left and and formulae, e.g. use “=AVERAGE(Totals)” instead
bottom right corners of the block, separated by a of “=AVERAGE(C8:K8)”. It is better refer to ranges
colon, e.g. B2:C6. You can use ranges to define areas by a name in formulae, because if you change the
of the worksheet for applying formatting, creating range of cells, you don’t need to update any
graphs, or including range references in formulae, e.g. references to the range in the worksheet.
=SUM(B2:C6). • To name a range: highlight the range and add a
• To select a range: highlight all the cells you want name using the Add name command from the
to be a part of your range. Name commands on the Insert menu. To edit
• To use a range in a formula: highlight the range the range name, use the Edit name command.
to be inserted while entering the formula. For
example, type “=SUM(”, then drag the highlight
to cover the appropriate range, type a “)” and
press Enter.

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 Sheet 158

Changing how information is displayed Sorting information

You can format the information in the worksheet in a You can sort rows in a list based on values in a single
number of ways, e.g. to differentiate the parts of column or in several columns. You can also sort
tables and calculations. Formatting is applied to all of columns based on values in rows, if your list is set up
the highlighted cells. that way. In either case, you can sort using more than
• To change the alignment of information: tap one row or column. For example, if you want to sort
to set the horizontal alignment, or use the a table based on a ‘surname’ column, but have more
command on the Format menu to set both the than one entry for each surname, you can sort again
horizontal and the vertical alignment. using the ‘first name’ column as well.
• To change the font or size: use the font Sorting from top to bottom
and size buttons in the
You can sort information in order from highest to
Top toolbar; or use the commands on the
lowest value, or in alphabetical order, according to
Format menu to select the font, size and other the information in a particular column. Use this type
attributes, e.g. superscript, strikethrough. of sorting if you want to change the order of the
• To add bold, italic or underline: use the rows in a table, e.g. to sort entries in a table into the
buttons, or use the Font command on order specified by an ‘Amount’ column.
the Format menu.
To sort from top to bottom:
• To add a border: tap or select the
1. Highlight the range of information that you want
command from the Format menu and select a
to sort (Sheet will only sort information inside
border style for the cell(s). this range).
• To add shading: tap or select the 2. Select Top-to-bottom from the Sort commands
command on the Format menu, and select the on the Tools menu.
shading you want to apply.

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 3. Select the column that you want to use to order 3. Select the row that you want to use to order the
the rows, and specify the way that you want to columns, and specify the way that you want to
sort. Tap Options if you want to make the sort sort. Tap Options if you want to make the sort
case sensitive. case sensitive.
Sorting from left to right Changing the number format
You can also sort from left to right. Use this type of To change the number format, select the Number
sorting if you want to change the order of the command from the Format menu. You can formats
columns in a table. the highlighted cell range, or all cells in the worksheet.
To sort from left to right: The number formats include: general, triad (e.g. 3 000
1. Highlight the range of information that you want 000) and scientific number display; special formats for
to sort, rows and columns (Sheet will only sort displaying text, currency, dates and times, percent-
information inside this range). ages; and a format for hiding the contents of cells.
2. Select Left-to-right from the Sort commands on Note: Some settings for the way numbers are
the Tools menu. displayed, e.g. the thousands separator, are set in the
International Control panel in the System screen.

Number formats

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 Sheet 160

Graphs Creating a graph

You can use Sheet to create, format and print graphs To create a graph:
based on information on the worksheet, e.g. to show 1. Highlight a column or row of numbers in the
annual sales figures, or the distribution of revenue. Sheet view. This will be the first “range” that your
You can create many types of graphs including line graph depicts. You can add other ranges later on
graphs, bar and column graphs, scatter charts and pie to build up your graph.
charts. You can add to or alter many aspects of the 2. Tap the Graph button on the Toolbar to move
graph’s appearance by tapping on the area of the to the graph view. You will see your graph
graph you wish to change. displayed on the screen.
Use the Sheet and Graph buttons on the Toolbar to
switch between the two views.

Graph view

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 Replacing the graph range Graph type & appearance
When you create a graph, it is set to the range you When you first create a graph, it will be a column
first selected. It will reflect changes to the data within (bar) graph. To change the graph type: tap the
that range, but will not reflect changes in other ranges button, or select Graph settings from the Graphs
you highlight on the worksheet. To replace the menu. The graph types include line graphs, bar and
current graph range (or ranges) with a new one: column graphs, scatter graphs and pie charts.
1. In the Sheet view, highlight the new range you • To switch the graph between 2D and 3D: tap
want the graph to use. the 3D button on the Top toolbar, or select
2. Switch to the Graph view, then tap the Set Graph settings from the Graphs menu.
ranges button. The new range(s) will replace the • To change the pattern used for a range: select
old one(s) as the subject of the graph. Change range from the Ranges menu, then
choose the range, fill colours and styles for each
Adding a range to a graph range.
You can add further ranges to graphs to display • To change the background, text and line colours
additional information, e.g. to include a previous year’s of a graph: use both Change range from the
sales figures as well as the current ones. Ranges menu, and Graph settings from the
• To add a range to a graph: select the range you Graphs menu.
want to add to your graph in the Sheet view, Note: You can alter many aspects of the graph
then switch to the Graph view and select Add appearance by tapping on the area of the graph you
selected range from the Ranges menu. wish to change.

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 Sheet 162

Adding titles, labels and grid lines Working with more than one graph
• To add a title to a graph: select the Graph You can create more than one graph for a worksheet:
settings command from the Graphs menu and • To create a new graph: highlight the first range
insert the title. You can change the style and font for the new graph, then switch to the Graph
of the title using the Title font command on the view. Select the New graph command from the
Graphs menu. Graphs menu, and specify the settings for the
• To add axis titles: use the Format X-axis and new graph.
Format Y-axis commands. Use these commands • To switch between the graphs you have created:
to format the X and Y axes, e.g. to add grid lines, tap the Graph button on the Top toolbar or use
tick marks, add or remove axis labels, alter the the command on the Graphs menu.
axis position and scale, or hide them completely.
• To add labels to each range: use the Change Printing from Sheet
range command to specify the type of label you • To print a range of pages, the entire worksheet
want and the cells in which your labels are or a graph from Sheet: use the Printing
stored. commands on the File menu.
• To add a legend to a graph: tap the Legends • To set up the page layout and printer: use the
button and select the desired position for the Page setup and Print setup commands.
legend. Alternatively, use the Graph settings
• To display a preview: use the Print preview
command.
command or the Print button on the Toolbar.
See the ‘Printing’ chapter for more details.

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 Sheet 163

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 Data 164

Data
You can use Data to store information like a card different files. For example, you may want to keep a
index system, with a separate entry for each “card”. database for notes about software products,
When you first use Data, the “labels” (e.g. Subject or interesting Web sites, or restaurants you want to visit.
Notes) are designed so that you can start a You can create databases for other types of
“knowledgebase” of information straight away. You information by changing the labels to suit the
can use the standard labels to keep track of items of information you wish to enter. See ‘Customising Data’
information about different subjects in one file or in later. You can create any number of databases for
different types of information.

Labels

Card
Card browser

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 Adding an entry 3. While you’re typing, use the arrow keys to move
the cursor around the text. Press Enter to start a
You can add entries in any order. You can sort them
new line of text.
into alphabetical order later, see ‘Sorting entries’. To
add an entry: • To insert information from another program, e.g.
Word, use the Object button. Select the
1. Tap the New entry button or select the
program used to create the “object”. After
command from the Edit menu.
editing the object, tap Done to return to Data.
2. Type the information in the appropriate boxes. If
4. Use the Save button when you’ve finished typing
you don’t have any information for one of the
an entry. This saves the information you’ve typed,
labels, you can leave the box blank.
and clears the dialog so that you can type
• To move between entries, tap on a label or use another entry.
the Tab key. Use the scroll bar to display labels
5. Use the Close button when you have finished
that are not visible.
adding your entries.

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 Data 166

Looking at entries • To display an entry in the Card view, tap on an

entry from the Card browser. To move to the
Data has two views: Card and List. The Card view
previous or next entry, tap on the and
shows the information for each entry as a single page.
buttons, or press the left and right arrow keys.
A list of entries is shown in the Card browser next to
the page; the displayed entry is marked with a bullet. • To move through the list in the List view, press
The List view shows entries in a list (or table), with the up and down arrow keys. To see columns
one entry per line, e.g. like a telephone directory. not currently visible, use the scroll bars or the left
and right arrow keys.
• To change the view, use the View button on the
Toolbar, or use Switch view on the View menu.

Labels

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 Sorting entries 2. Select the label or column, or press the
Spacebar, to tick the label(s) or column(s) you
Entries are listed in the order you add them. To sort
wish to change; then use:
them into alphabetical order, select the Sort by label
command from the Tools menu. You can sort by any • Move up or Move down to move them to a new
label, and sort by more than one label. position with respect to the other labels or
columns.
For example, in a database where you keep lists of
your CDs; you could sort using the ‘Artist’ label, or • Hide/Show to “hide” the label or column so that
the ‘Title’; or sort using both labels, ‘Artist’, then its information will not appear in the Card view
‘Title’. or List view. You may wish to do this if the
information is confidential and you do not wish
Note: See ‘Customising Data’ for more about setting
the information to appear on screen in the Data
up a database with different labels.
views. Even if a label or column is hidden, you
Customising Data can still view and edit its information when you
add or edit an entry.
To change the order of the labels in the Card view,
the columns in the List view, and to change the way • Font to change the font size or type, or apply
the labels are displayed: other formatting to the text.
1. Select the Label preferences or Column To control how each view looks, use the View
preferences command from the Tools menu. preferences command on the Tools menu.

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 Data 168

Finding an entry Note: The information in every label is searched, so

you can find an entry by typing text contained in a
You can find a particular entry, or a number of
label which is normally “hidden”.
entries, simply by typing the text or characters that
you want to find into the Find: box. You can do this Limit the labels that are searched, to make finding
in either view. entries quicker:
• Start typing some text that you know is included • Select the Find by label command from the
in the entry you wish to find. Press Enter to Tools menu, and tick the label(s) you want to
display all the entries which contain the text. use for searching. Add or remove a tick by
pressing the Spacebar or by tapping on the label.

Entries containing
search text

Search text

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 Changing or deleting entries Customising the database
To change the contents of an entry: You can use Data to store many different types of
1. Select the entry by displaying it in the Card view, information. All you need to do is create a new file
or by highlighting the line for the entry in the List then change the labels in the file.
view. You can change the text for any label, or add or
2. Tap the Edit entry button, or select the remove labels. You can set up a new set of labels so
command from the Edit menu. that you can use a Data file for information other
than a knowledgebase.
3. Change the information as required, and tap the
Save button to save your changes. Important:
To delete an entry: It is best to set up the labels you want before you start
1. Select the entry (as described above). to type in your entries.
2. Select the Delete entry command from the Edit To change the labels:
menu. 1. Select the Change labels command from the
Note: If you delete an entry by mistake, you can Tools menu.
retrieve it by selecting the Undo delete command 2. Select a label, then tap the Delete button to
from the Edit menu. remove it, or tap the Edit button to change the
existing label text.
Note: When you delete a label, the information
associated with it will be lost.

Data 169

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 Data 170

Adding labels Printing Data entries

To add labels to a database, select Change labels You can print all your Data entries, the current card,
from the Tools menu, then tap the Add button. You or choose a group of entries to print by typing a
can add labels for different types of information; e.g. search clue.
text, numbers, dates, Yes/No only; and specify the • Before you print, refer to the instructions in the
number of characters which can be typed for a text ‘Printing’ chapter to select a printer.
label.
To print Data entries:
You can also use the Options button to control how
the label information is handled by the Data program. 1. Display the entries to print by selecting a single
For example, if the label should be checked when entry, or by typing a search clue to find a group
looking for telephone numbers when DTMF dialling is of entries. If you want to print all the entries,
used, and how many characters are used when press Esc to make sure that all the entries are
sorting the entries. included.
2. Use the Printing commands on the File menu:
Important:
• Use the Page setup command to control the
After the label has been set, it is not possible to change page size, margins, and add headers and footers.
either the data type for a label, or the number of
characters length of a text field. It is best to plan the • Use the Print setup command to specify how
database and label types first. the entries will appear in the printed copy.
• Use the Print preview command to display
pages showing how your printed copy will look.
• Use the Print command to print your entries.

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 Data 171

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 eSetup – Email & Internet setup 172

eSetup - Email & Internet setup

Use eSetup to set up your Revo to access email Before you start
accounts and the Internet. To set up your Revo,
follow these steps: How can I use email on my Revo?
1. Read the ‘Before you start’ section to find out You can use your Revo to send and receive email
how you can use email on your Revo, and the messages using either one, or both, of the following
types of email “account” you can access. methods:
2. Read the ‘Finding out your Internet settings’ 1. Connecting by telephone to a “Remote”
section to find out what information you’ll need mailbox. This is when you make a “dial-up”
to enter in eSetup. connection to your email mailbox via a
3. Read the ‘Using eSetup’ section to find out how telephone line (without needing a PC). For
to enter your settings in eSetup. example, you could access your personal mailbox
by dialling your Internet Service Provider (ISP), or
See the ‘Email & SMS’ chapter for information on access your work mailbox by dialling your
using the Email program. company’s service provider or office mailbox.
What to do next
If you want to access your work mailbox, contact your
network administrator to find out whether you can make
a ‘remote’ (dial-up) connection to your mailbox.

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 2. Connecting to a PC which can access your Which ISPs can I use?
mailbox. This is when you connect directly to a You can use most ISPs which use ‘Internet standard’
PC which can access your mailbox. Using methods for connecting to your email account. However,
PsiWin’s ‘Email Synchronization’, you can write some ISPs (such as America Online) use proprietary
emails off-line on your Revo, and then connect to methods for connecting, and cannot be accessed by your
your PC to send and receive messages. Revo (i.e. you must use a PC).
How do I do this? • A remote (e.g. office) email account. This could
To access your mailbox via a PC, install PsiWin and the be an email account at your workplace, e.g. using
Email Synchronization plug-in on your PC. This Lotus cc:Mail or Microsoft Mail.
Handbook does not include information on Email How do I find out if I can use my account?
Synchronization. See the PsiWin on-line Help for
assistance on using Email Synchronization. You will need to find out from your network administrator
whether you can access your email mailbox using this
What type of email accounts can I use? type of account.
There are a number of different types of email • A Web based email account. This is an email
account. See the list below to find out which types of account which you must connect to using a Web
account you can connect to with your Revo: browser, e.g. HotMail or Yahoo! Mail.
• A personal “dial-up” account. This could be a You can’t connect to this type of account using the
dial-up email account which you’ve signed-up for Email program. To access the account, install the
with an Internet Service Provider (ISP), e.g. Web program from the PsiWin CD ROM.
Freeserve or Pipex Dial.

eSetup – Email & Internet setup 173

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 eSetup – Email & Internet setup 174

If you don’t have an email account Finding out your Internet settings
You will require an email account before you can
What do I need to use email?
send and receive email messages on your Revo.
To send and receive email on your Revo you must
• To get a personal email account, you must ‘sign-
have the following:
up’ with an Internet Service Provider (ISP). ISPs
usually provide an email account as part of an 1. An appropriate Email account. To access the
Internet access package, which may also include Internet and use email, you will need an Internet
Web access. ‘standard’ email account. See the previous
section, ‘Before you start’, for more details.
• Most ISPs will provide software (e.g. a CD ROM)
which will help you set up Internet access and 2. A Modem. You will need a modem to connect
the email account on a PC. your Revo to the telephone network. You can
use the following types of modem with your
Important Revo:
Some ISPs require that you connect to them using a PC • Mobile phones with built-in Infrared modems.
in order to sign-up. If you can’t do this, contact the ISP to
• Standard external PC modems.
find out if you can sign-up without using a PC. If you
have Internet access, see www.mobile.psion.com for • Psion 56k Travel Modem.
more details.

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 3. A telephone connection. If you are using a Psion What information do I need?
56k Travel Modem (or standard external PC
Before you can set up your Revo, you will need to
modem), you will need to connect your modem find out some information about your modem and
to a telephone socket. If you are using a mobile your Internet email account by:
phone, your network operator will need to
enable your SIM (Subscriber Identity Module) • Checking any documentation your ISP supplied
card so that you can make data calls on your about your Internet account, or contacting your
phone. If your phone has been enabled for data network administrator at work.
calls, you should have an extra phone number. • Checking your ISP’s Web site for technical
Contact your network operator if you are unsure support.
whether your phone’s SIM card is “data-enabled”. • Contacting your ISP by email or phone for
Getting help technical support.
If you are having connection problems, you can find • Checking the Psion Web site at
information about connecting using specific service www.mobile.psion.com for details of worldwide
providers, modems or mobile phones on our Web site at ISPs.
www.mobile.psion.com. Information checklist
The checklists on the following pages show what
information you will need to set up your Revo. Only
your ISP or your network administrator can supply all
the information required about your Internet email
account.

eSetup – Email & Internet setup 175

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 eSetup – Email & Internet setup 176

Information you need Where to find it Write it here

The phone number you need to dial From your ISP/administrator

to connect to your ISP (often called a
Point of Presence or POP)

The username for your Internet From your ISP/administrator,

account e.g. “jcrook” or “nd44”

The password for your Internet From your ISP/administrator, or you

account may have chosen this yourself

Server address for incoming messages From your ISP/administrator,

(e.g. POP3) e.g. “pop3.myisp.com”

SMTP server address From your ISP/administrator,

for outgoing messages e.g. “smtp.myisp.com”

Email address From your ISP/administrator,

(your personal address) e.g. “myname@myisp.com”

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 Some service providers require additional information to log-in to their server.
You may need the following information when using some service providers.

Optional information Where to find it Write it here

IP address From your ISP/administrator,

(if your ISP’s server doesn’t provide e.g. “194.129.243.153”
one automatically)

DNS addresses From your ISP/administrator,

(primary and secondary DNS e.g. “123.255.78.90” and
addresses if your ISP’s server doesn’t “123.255.78.92”
provide them automatically)

Mailbox login (if different from your From your ISP/administrator

Internet account username)

Mailbox password (if different from From your ISP/administrator, or you

your Internet account password) may have chosen this yourself

eSetup – Email & Internet setup 177

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 eSetup – Email & Internet setup 178

Glossary of terms TCP/IP

An Internet protocol used by computers to
Email
communicate with each other.
An email (Electronic mail) is a text message which is
sent over the Internet. DNS
The Domain Name System is an address book which
ISP
allows computers on the Internet to find each other
Internet Service Providers are companies which
by using ‘IP addresses’ and ‘Hostnames’.
provide you with access to the Internet. An ISP
‘account’ normally includes the facility to send and IP address
receive email using a personal email address. A computer’s unique Internet address, e.g.
“194.129.243.153”, used by computers to communi-
POP3/IMAP4
cate with each other.
Internet ‘protocols’ (standards) for receiving email.
Hostname
SMTP
A human readable version of an IP address, e.g.
An Internet protocol used for sending email.
“www.psion.com” could be the same as the IP
address “194.129.243.153”.

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 Using eSetup • Tap the Cancel Toolbar button to close eSetup
and discard any settings you have entered.
Enter your Internet and email account settings using
the eSetup program. Entering additional settings
• To open eSetup, tap on the Extras icon on the To select additional dialling and Internet connection
program icon bar and tap eSetup. settings, which are not covered by eSetup, use the
To enter your settings in eSetup: Modems, Dialling and Internet sections of the Control
panel. To select additional email mailbox settings, use
• Follow the on-screen instructions in eSetup to
Account settings on the Tools menu in Email.
enter your Internet and email account settings. If
you need to change any settings after you have What if I need to use a ‘login script’?
finished, open eSetup again and choose to edit Some Internet Service Providers require that you use a
the required connection. login script when you connect, e.g. to send details such as
• Use the Next and Back Toolbar buttons to your username and password. See the ‘Internet login
move between pages. scripts’ guide on the PsiWin CD ROM for more
information on writing login scripts.

eSetup (Internet
setup Wizard)

eSetup – Email & Internet setup 179

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 Cascade 180

Cascade
Cascade is a game of skill and fun. The object of the You score 500 bonus points for removing all the balls.
game is to make all the balls disappear in the least Note: You cannot remove a single ball at a time.
number of moves.
• To start a new game (and end the current game):
Remove the balls by tapping on a ball with one or Tap New game on the Toolbar, or select the
more adjacent balls of the same colour. Adjacent balls command on the File menu.
will disappear, and you are awarded points for the
number of balls removed, e.g.: • To see the best scores so far: Tap High scores
on the Toolbar.
• Remove 2 balls at once: score 3 points.
• To close Cascade (and end the current game):
• Remove 3 balls: score 6 points. Tap Close on the Toolbar.
• Remove 5 balls: score 15 points.

Remove
adjacent balls of
same colour

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 Cascade settings
You can specify whether animation is used, and set
the volume of the sound effects (or switch them off).
To do this, select Preferences from the Tools menu,
then:
• Specify the volume of sound effects, or switch
them off, on the Sound line.
• Specify whether to use animation (displayed
when balls are removed) on the Animation line.

Cascade 181

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 Printing 182

Printing
You can print from most of the programs on the Setting up the printer
Revo, including Data, Agenda, Word, Phone,
Select the “standard” printer used to print out files on
Contacts and Sheet. To print, use:
the Revo. The standard printer you select in the
• A printer which is Infrared compatible, to print Control panel is used for all programs; unless you
files using Infrared. select a different printer from within a program, used
• PsiWin (on your PC), if you wish to print files via for that program only.
a PC. • To select the standard printer: move to the
• A Serial Printer Converter to connect the serial System screen; then tap the Control panel
cable from the docking station to a serial printer. button on the Toolbar, or select the Control
Before you start printing, you need to specify: panel command from the Tools menu. Open the
Printer icon , and select the printer model on
• The method by which you are going to print. the Print to line.
• The “printer driver” for the printer you wish to • To select the printer used by an individual
use (except when printing via a PC). program: open the program and select the Print
setup command from the Printing commands on
the File menu. Tap the Printer button to change
the printer model and/or port.

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 Printing using Infrared Printing to a serial printer
You can print directly from the Revo to compatible Print to a serial printer using a Serial Printer
Infrared printers. To set up the Revo to print using Converter to connect the serial cable from the
Infrared: docking station to the printer. To set up your Revo to
1. Either move to the System screen, then select print via a serial printer:
the Printer icon from the Control panel; or open 1. Either move to the System screen, then select
a Program, select Print setup from the Printing the Printer icon from the Control panel; or open
commands on the File menu, then tap Printer. a Program, select Print setup from the Printing
2. Select the printer model and select ‘Infrared’ as commands on the File menu, then tap Printer.
the method via which you want to print. 2. Select the printer model and select ‘Serial port’
3. To check the layout of the document, use Print as the method via which you want to print.
preview from the Printing commands on the File Note: To change the settings for the serial port and
menu. handshaking, tap the Settings button.
4. Enter the range of pages and number of copies.
5. Point the Revo at the printer’s Infrared window,
making sure that the Revo and printer are no
more than one metre apart. To start printing,
tap Print.

Printing 183

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 Printing 184

Using PsiWin to print via a PC Printing to a file

You can use PsiWin to connect your Revo to a PC You can use the Revo to print a document to a file,
using the Docking station. You can then print files e.g. if you can not print at the moment, but you will
from your Revo to almost any of the printers installed no longer have the document you want to print later,
in Windows on your PC; whether directly connected, when you can connect to the printer. To print the
or networked to your PC. file, send it to the printer’s ‘queue’ or port (see your
1. Either move to the System screen, then select printer’s documentation for details). To set up your
the Printer icon from the Control panel; or open Revo to print to a file:
a Program, select Print setup from the Printing 1. Either move to the System screen, then select
commands on the File menu, then tap Printer. the Printer icon from the Control panel; or open
2. Select to print to ‘Printer via PC’. a Program, select Print setup from the Printing
commands on the File menu, then tap Printer.
You can print a file via the PC when your Revo is
connected to the PC using PsiWin. Refer to the 2. Select the printer model and select ‘File’ as the
PsiWin on-line Help for more information. method via which you want to print.
3. Tap the Settings button to specify the name of
the file and folder to which you want to print.
When you print the file, it will be saved in the file you
specified in the Print to file dialog.
Important
Ensure that you use the correct filename and folder. If a
file of the same name already exists, it will be deleted
and replaced with the new file you are printing.

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 Selecting the printer model Page setup
You print using various printer models. To select a To change the size of the page, and specify other
printer: layout settings, select the Page setup command from
1. Either move to the System screen, then select the Printing commands on the File menu:
the Printer icon from the Control panel; or open • Use the Size page to select the size of the page
a Program, select Print setup from the Printing to print (e.g. A4) and the page orientation. If the
commands on the File menu, then tap Printer. page size you require is not in the list of sizes, set
2. Select the printer to which you want to print. the Page size to ‘Custom’, then type in the width
and height of the page.
3. If required, change the method via which you
want to print. • Use the Margins page to change the distance
between the edge of the paper and the text.
Note: When printing via a PC which is connected to
more than one printer, you can only print to the • Use the Header and Footer pages to display text
“default printer” on the PC. Refer to the PsiWin on- at the top and bottom of each page. You can
line Help for more information. format the text, and insert other information, e.g.
page numbers and the date.
• Use the Other page to specify where you want
page numbering to begin in the document, and
from which page you want to display the headers
and footers.

Printing 185

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 Printing 186

Previewing a document Printing a document

To see how the document will look when printed, To print out all (or part) of a document from the
select the Print preview command from the Printing Contacts, Phone, Data, Agenda, Word and Sheet
commands on the File menu. programs:
To select the page you want to preview, tap the Go 1. Select Print from printing commands on the File
to button and enter the page number to view. menu.
To change the setup of the printed page and preview; 2. Specify how many copies of the selected pages
tap the Setup button, then: you want to print. (In Word you can also change
• To change the layout of the page, select Page. the range of pages to print. If you don’t change
the range, the whole document will be printed.)
• To specify the number of pages shown in the
preview, or whether you want to view the 3. Tap OK to start printing the document.
margins, select Preview.
• To change the printer model and method, select
Printer.

Print preview

Print.p65 186 03/02/2000, 15:09

 Printing 187

Print.p65 187 03/02/2000, 15:09

 Infrared 188

Infrared
The Revo has Infrared built in, allowing you to Selecting data to transfer
transfer selected information to another Revo (or a
On the machine from which information is to be
Psion Series 5mx) without the use of a cable.
transferred (the ‘sending machine’), select the
You can also use Infrared to print directly to printers information you want to transfer:
which support Infrared. See the ‘Printing’ chapter for
• To select a file, ensure that the file is closed and
more details.
highlight the file icon on the System screen. Hold
Before you start down the Shift key and tap additional filenames if
Make sure that both Revos are ready to communicate you want to send more than one file.
using Infrared. To do this, move to the System screen, • To select an object inserted from another
then select Remote link from the Tools menu, and program, just select the object, e.g. Word notes
ensure that the Link line is set to ‘Infrared’. displayed in Agenda.

Ready to send
by Infrared

Infrared.p65 188 03/02/2000, 15:09

 • To select an Agenda, Contacts, Phone or Data Transferring the information
entry; highlight the required entry.
1. Ask the user of the other Revo (the ‘receiving
• To select a graph, highlight the cell contents in machine’) to open the program or file where the
Sheet view. Graphs cannot be transferred direct information is to be transferred to.
from one Sheet file to another, only the cell
• If the information to be transferred is an entire
contents. Relative and absolute cell references
file, ask the other user to tap the System icon
are preserved.
and move to the folder to which the file is to be
• If you want to send other information, e.g. a transferred.
piece of text, just highlight the required
• If the information is an Agenda, Contacts, Phone
information.
or Data entry; ask the other user to open the
appropriate program.

Ready to receive
by Infrared

Infrared 189

Infrared.p65 189 03/02/2000, 15:09

 Infrared 190

• Otherwise, ask the other user to open the file or When the transfer is complete
program to which the selected information is to
When the transfer is complete the Infrared screens
be transferred, and move the cursor to the disappear. There is now a copy of the selected
appropriate point in the file. information or file on the receiving machine.
2. On the receiving Revo, tap the command Note: If a file is being transferred, and the folder on
icon and select the Infrared receive command the receiving machine already contains a file of that
(or select it from the Tools menu). The “Ready
name, then the receiving machine displays a dialog
to receive” screen is displayed.
where you can rename the received file, or move it
3. Position the two Revos, aligning the Infrared to another folder.
windows on the two machines (ideally, both The information on the sending machine is not
should be resting on the same flat surface). The affected by the transfer.
Infrared window on each Revo is at the rear of
the outer casing. The machines should be no Cancelling the transfer
more than 1 metre (3ft) apart.
To stop the transfer while it is in progress, press Esc
4. On the sending machine, tap the command on either machine.
icon and select the Infrared send command (or
select it from the Tools menu). If the Infrared If the transfer fails
windows are in range, the transfer begins. If the transfer fails, a message is displayed to indicate
Infrared screens appear on both machines, and why. Follow the advice given by the message and try
show if the transfer is taking place, and the again.
progress of the transfer.
Note: It is not possible to send information by
Infrared between a Revo and a Series 3c/3mx or a
Siena.

Infrared.p65 190 03/02/2000, 15:09

 Infrared window

Infrared 191

Infrared.p65 191 03/02/2000, 15:09

 Dialling 192

Dialling
Your Revo can generate the “DTMF” tones used for • If the number is entered in a Contacts, Data or
dialling telephone numbers. You can only use tone Agenda entry, you can just select the entry and
dialling from within the Contacts program, Agenda use the dial keypress (Fn+Menu). Your Revo will
and Data (not Phone). find the numbers in the entry so that you can
Note: Phone systems do vary. DTMF dialling cannot select which number to dial.
be guaranteed to work with all types of phone. • If the number is not entered in a Contacts, Data
You can dial a number as follows: or Agenda entry, you can use “free input” dialling
where your Revo will dial the number as you
• If the number is included in a Contacts entry, type it.
highlight the entry and select Dial from the Tools
menu.

Phone numbers
in Contacts entry

Dialling.p65 192 03/02/2000, 15:10

 Setting up Note: You can set the time length of the pause after
the dial out code on the Dial settings page.
You can use free input dialling straight away, though
you should remember to add any dial-out code (this You can set up your Revo so that the correct
is often a ‘9’) required to obtain an outside line if you international prefixes and area codes are used when
are calling from a building that has a private exchange. dialling. To do this:
If you have already entered a telephone number in 1. In the System screen, tap on the Control panel
Contacts, Data or Agenda, you can set up your Revo button on the Toolbar or select the command
to include the dial-out code only when you need to. from the Tools menu, and open the Dialling icon
To do this: .
1. In the System screen, tap on the Control panel 2. Move to the Country page and set the Country
button on the Toolbar and open the Dialling line to the location where you would normally
icon . dial non-international numbers, i.e. your country
of residence. If you go abroad, change the ‘Home
2. Move to the Location page and select the
city’ setting in Time, but do not change the
Current location, e.g. ‘Office’, then tap Edit.
‘Country’ setting. Your Revo will then be able to
3. Move to the Dial out page, then enter the use the correct codes to dial numbers.
numbers you have to dial to get an outside line
in the Local code and Long distance code lines.
If the internal telephone system requires a pause
after the dial out code, add a comma after the
number.

Dialling 193

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 Dialling 194

Entering phone numbers Note: If your Revo does not find a telephone number
you have entered in a Data entry, it may be because
You can enter a telephone number to dial in a
the label is not being searched. Follow the instruc-
Contacts, Data or Agenda entry.
tions above to ensure that the label is included in the
In Data, you can set whether a label is checked when search.
your Revo looks for telephone numbers to dial. To
Note: You can enter a telephone number anywhere
include a label in the search:
in an Agenda entry, but try to avoid mixing telephone
1. Select the Change labels command from the numbers and other numbers in the same entry.
Tools menu.
For numbers in your own country, you should include
2. Select the label to include and tap the Edit the required area code in the telephone number. For
button. international numbers, you should include the
3. Tap the Options button, then tick Search label international prefix (or use a + instead) and the
for phone numbers when dialling. Remove the required national code. If you don’t know the national
tick if you do not want to search a particular code for a particular country, you can look it up in the
label, e.g. if it contains other numerical Time program. You can use numerous other
information. characters (e.g. brackets or a hyphen) to separate
parts of the number. Do not use a comma as this
represents a pause when dialling.

Dialling.p65 194 03/02/2000, 15:10

 Dialling phone numbers • Change the number if it is not correct.
To dial a number entered in the Contacts program, • To dial additional digits, tap the Free input
or in a Data or Agenda file: button to make your Revo dial the DTMF codes
as you type each number.
1. Highlight the entry you want to dial from.
To dial using free input dialling, press the Ctrl key
2. Press the Fn and Menu keys together, or select
with the Fn and Menu keys, then dial the number in
Dial from the Tools menu in Contacts. Your
the Free input dialog. You can use the digits 0 to 9, *,
Revo will find up to five numbers in each entry.
and #. Tap the Redial button to redial the number.
3. Select the number you want to dial, and hold
Note: The preset tone and delay times will normally
your Revo loudspeaker near to the telephone
be fine for dialling, unless you are using a poor quality
mouthpiece, approximately 2 inches (5 cm)
telephone line. If dialling doesn’t work in a particular
away.
location, try increasing the value of the ‘Tone time’
• To dial the number, tap the Dial button. and ‘Delay time’. Tone, Delay and Pause times are
• To use the dial out code, tap the Dial out button measured in units of 1/32 seconds.
to dial the number preceded by the dial out
code.

Dialling 195

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 Care & safety 196

Care & safety

When used according to the instructions in this • Do keep your Revo away from strong magnetic
handbook, your Revo should remain in good working fields (e.g. loudspeakers) and sources of static
order for many years. However, there are certain electricity.
precautions you should take to ensure continued • Use only the supplied power adaptor, or a Psion
trouble-free use: approved adaptor suitable for your Revo.
• Do keep your Revo at a room temperature of • If you will not be using your Revo for a while,
+5°C to +40°C (+41°F to +104°F) and avoid store it in a place that is dry, free from damp and
sudden extremes in temperature, exposure to dust. Store at a temperature of -10°C to +40°C
direct sunlight or rain, heat sources (e.g. electric (+14°F to +104°F).
heaters), dust, sand and other fine particles.
• Do back up regularly. You can use PsiWin to
• Do not keep your Revo next to credit cards or back up your Revo to your PC. See the ‘PsiWin’
transport tickets. The speaker magnet could chapter for more information.
corrupt the information on the magnetic strip.

Care.p65 196 03/02/2000, 15:10

 • To clean the screen: switch off your Revo and • Do not use any type of ink pen, as the ink may
use a soft, clean, dry cloth to gently wipe the be impossible to remove. When not in use, keep
keyboard and screen. Under no circumstances the pen supplied with your Revo in its storage
use water, or chemical solvents that have a compartment.
corrosive effect. (If your Revo is set to turn on • Do not immerse your Revo in water, or any
automatically when you open the case or tap the other liquid, or spill liquids onto it.
screen, you should turn this preference off
before cleaning the screen.) • Do not drop, throw, or try to bend your Revo,
or press the keys with extreme force.
• Do not tap the screen with any object that has a
sharp tip or you may damage the screen. • Do not attempt to dismantle your Revo. There
are no user-serviceable parts inside and any
attempt to do so will render the warranty void.

Care & safety 197

Care.p65 197 03/02/2000, 15:10

 Care & safety 198

Prolonging battery life IMPORTANT: Recharge your battery when it runs down
You can take steps to help your Revo last longer When the battery runs down, there is enough power left
before it needs to be recharged: to keep all your information for approximately 2 weeks.
After 2 weeks, all your information will be lost, so it is
• Turn off the remote link when not in use. To do
important that you recharge the battery within 2 weeks
this, use Remote link from the Tools menu in
when it runs down. If you are not going to use your Revo
the System screen.
for a while, e.g. if you are going on holiday, charge your
• Set lower Auto switch-off times for the machine. Revo’s battery beforehand. When fully charged, your
To do this, adjust the Switch on/off settings in Revo will keep all your information for 6 weeks when
the Control panel. switched off.
• Recharge your Revo regularly, keeping the
Back up your Revo
battery ‘topped-up’. You will get better long term
performance from the battery if you do not If you have a PC, use PsiWin to back up your Revo. If you
regularly let it run down completely before forget to recharge your battery and loose your
recharging. information, you can restore it from the backup on your
PC. See the ‘PsiWin’ chapter for details.
When your Revo is switched off, it is on “standby”
and will continue to use a small amount of battery
power, at a rate of about 1% per day.
How long your battery will last depends upon how
you use your Revo. Your Revo will use considerably
more battery power when you are connected to a
PC, using Infrared, or playing sounds.

Care.p65 198 03/02/2000, 15:10

 Security
There are no known problems with passing your
Revo through airport security machines and other
X-rays.
There are several things that you can do to secure
your files against other hazards. You can make your
files “read-only” to avoid accidental deletion; back up
your files regularly in case they get lost; set passwords
to protect information from prying eyes and enter
contact information so that your Revo can be
returned to you if you lose it.
Note: It isn’t possible for anyone to copy information
from or to your Revo using Infrared, unless they are
able to access its Infrared ‘Send’ and ‘Receive’
commands.
Backing up to a PC
You can use PsiWin to back up individual files or folders,
or your Revo’s entire Internal disk to the PC. See the
‘PsiWin’ chapter or PsiWin’s on-line Help for details.

Care & safety 199

Care.p65 199 03/02/2000, 15:10

 Troubleshooting 200

Troubleshooting
You should read this chapter if you have any If world times don’t seem to be correct in the
questions or experience problems using your Revo. Time program
If an alarm doesn’t ring This is likely to be because of “daylight saving” or
“summer time” settings (where clocks are put
If the alarm sounds like beeps, your battery is too low
forward for the summer months).
to play the alarm sound you have chosen. You must
Recharge your Revo before you can hear sounds as The dates that clocks are set to change vary from
normal. country to country, and sometimes even within a
country; some countries do not use summer times at
If the alarm screen is displayed but the sound is
all. Therefore, your Revo clock will not change
inaudible, the sound may be switched off. The alarm
automatically on the date that the clocks change. You
screen will indicate if the sound is off or silenced for a
will need to make sure that each zone is set to use its
particular period. To check if sound is switched on:
“summer time” setting when the clocks change in
• Open the Sound icon from the Control panel in those countries. See the ‘Time’ chapter for more
the System screen. Check that Sounds on is details.
ticked.
• Open the Time program, then select Sound from
the Tools menu. Check that Alarm sound is set
to ‘On’.

Trouble.p65 200 03/02/2000, 15:10

 If a file appears to have “vanished” If my Revo doesn’t seem to turn on/turn off
When you tap on a program icon, your Revo will If your Revo doesn’t seem to turn on:
open the program with the file that you last used. For • Check the screen contrast to make sure it isn’t
example, if you only use one Agenda file, this will set too low.
always be displayed when you tap the Agenda icon.
• Connect to the power supply, either via the
However, if you move or rename your file, your Revo docking station, or by connecting the power
will not be able to find this “last used” file when you adaptor directly to the rear of your Revo. Check
tap the program icon. So, it looks for a file with a that the green light (above the Tab key) turns on,
standard filename (e.g. Word, Agenda, Sheet, etc.) which indicates that your Revo is connected to
and displays this file instead. If there is no file with this the power supply. If you continue to use your
name in the standard folder, a new file is created. Revo when the battery is low, it will eventually
You can re-open the original file from its new location not have enough power and will switch off. You
using the Open file command on the File menu. will not be able to switch it on again until you
connect to the power supply.
If you forget your password
If your Revo doesn’t seem to turn off:
If you forget a password set for a Word or Sheet file,
you will not be able to open the file again until you • Check the automatic switch off time using the
remember the correct password (even Psion can not Switch on/off icon from the Control panel in the
‘unlock’ passwords for you). System screen.
Note: Running OPL program can prevent automatic
If you forget the password set for the whole machine,
switch off if it neither pauses, nor waits for a keypress.
you will not be able to use your Revo until you
perform a “hard reset”. All your files will be lost and
cannot be retrieved.
See ‘How do I reset my Revo’ later for more
information.

Troubleshooting 201

Trouble.p65 201 03/02/2000, 15:10

 Troubleshooting 202

How do I reset my Revo? It is possible (although unlikely) that a program failure

causes the soft reset to lose the information on your
If you find that you cannot exit a program normally,
move to the System screen and select the List open Revo; it could even prevent the reset from working at
files command from the File menu. Select the all.
program from the list and tap the Close file button. If the soft reset does not fix the problem, you will
If this does not work, or if your Revo appears to have have to perform a “hard reset”.
“locked up”, perform a “soft reset”. This should restart Important warning
your Revo while preserving most of your information.
A hard reset resets your Revo completely, and all
Use a soft reset if the keys on your Revo do not information on the machine will be lost.
appear to respond, or if your Revo does appear to
• To perform a hard reset: open your Revo, then
switch on and you are sure the battery isn’t too low
press both ends of an unfolded paperclip into the
(especially if the contrast adjustment still appears to
reset holes marked ‘1’ and ‘2’ at the same time.
work), but the screen is otherwise blank.
Press the On key twice to switch on your
• To perform a soft reset: open your Revo, then machine.
gently press something like an unfolded paperclip
To switch on your machine after a hard reset, press
into the reset hole marked ‘1’. Do not insert
the Esc (On) key twice. Your Revo will beep once
anything in the hole marked ‘2’ at the same time.
when you switch it on. If your Revo beeps twice, you
After a soft reset, your Revo will ‘beep’ twice when have performed a soft reset. If this happens, perform
you switch it on. Any changes to open files, messages, the hard reset again, making sure that you press both
or OPL programs, will be lost. Files and messages reset holes firmly, and at the same time.
which are not open will almost always be safe.
Note: If you have backed up your Revo using PsiWin,
restore the files to your machine after the hard reset.
See the ‘PsiWin’ chapter and PsiWin on-line Help for
details.

Trouble.p65 202 03/02/2000, 15:10

 Hard reset (case open)

Paperclip

Reset holes

Troubleshooting 203

Trouble.p65 203 03/02/2000, 15:10

 Appendices 204

Appendices
Character set To insert special characters when you can’t display
the Special character dialog:
The Revo contains several fonts, but all have the
same basic character set. This is the IBM Code Page 1. Move to Word, select the Special character
1252 character set. command from the Insert menu.
In addition to the characters that you can enter 2. Highlight the character you want to insert to
directly from the keyboard, there are many other display its shortcut key at the bottom of the
special characters which you can use. You can display dialog, e.g. the special character  has the
and insert them in programs using the Insert special shortcut Ctrl+153.
character command. 3. Move back to the program in which you want to
To insert special characters, e.g. in Word: insert the character and press its shortcut key,
e.g. to insert  hold down Ctrl and press 1, then
1. Open the Word file.
5 and then 3.
2. Select the Special character command from the
Insert menu.
3. Select the required character and tap OK.
Note: You can also use the Shift+Ctrl+C shortcut
keypress to display the Special character dialog when
typing text in most other programs.

Appendix.p65 204 03/02/2000, 15:10

 IBM Codepage 1252
032 7 055 N 078 e 0101 | 0124 “ 0147 ª 0170 Á 0193 Ø 0216 ï 0239
! 033 8 056 O 079 f 0102 } 0125 ” 0148 « 0171  0194 Ù 0217 ð 0240
" 034 9 057 P 080 g 0103 ~ 0126 • 0149 ¬ 0172 à 0195 Ú 0218 ñ 0241
# 035 : 058 Q 081 h 0104 0127 – 0150 ­ 0173 Ä 0196 Û 0219 ò 0242
$ 036 ; 059 R 082 i 0105 e 0128 — 0151 ® 0174 Å 0197 Ü 0220 ó 0243
% 037 < 060 S 083 j 0106 0129 ˜ 0152 ¯ 0175 Æ 0198 Ý 0221 ô 0244
& 038 = 061 T 084 k 0107 ‚ 0130 ™ 0153 ° 0176 Ç 0199 Þ 0222 õ 0245
' 039 > 062 U 085 l 0108 ƒ 0131 š 0154 ± 0177 È 0200 ß 0223 ö 0246
( 040 ? 063 V 086 m 0109 „ 0132 › 0155 ² 0178 É 0201 à 0224 ÷ 0247
) 041 @ 064 W 087 n 0110 0133 œ 0156 ³ 0179 Ê 0202 á 0225 ø 0248
* 042 A 065 X 088 o 0111 † 0134 0157 ´ 0180 Ë 0203 â 0226 ù 0249
+ 043 B 066 Y 089 p 0112 ‡ 0135 0158 µ 0181 Ì 0204 ã 0227 ú 0250
, 044 C 067 Z 090 q 0113 ˆ 0136 Ÿ 0159 ¶ 0182 Í 0205 ä 0228 û 0251
- 045 D 068 [ 091 r 0114 ‰ 0137 0160 · 0183 Î 0206 å 0229 ü 0252
. 046 E 069 \ 092 s 0115 Š 0138 ¡ 0161 ¸ 0184 Ï 0207 æ 0230 ý 0253
/ 047 F 070 ] 093 t 0116 ‹ 0139 ¢ 0162 ¹ 0185 Ð 0208 ç 0231 þ 0254
0 048 G 071 ^ 094 u 0117 Œ 0140 £ 0163 º 0186 Ñ 0209 è 0232 ÿ 0255
1 049 H 072 _ 095 v 0118 0141 ¤ 0164 » 0187 Ò 0210 é 0233
2 050 I 073 ` 096 w 0119 0142 ¥ 0165 ¼ 0188 Ó 0211 ê 0234
3 051 J 074 a 097 x 0120 0143 ¦ 0166 ½ 0189 Ô 0212 ë 0235
4 052 K 075 b 098 y 0121 0144 § 0167 ¾ 0190 Õ 0213 ì 0236
5 053 L 076 c 099 z 0122 ‘ 0145 ¨ 0168 ¿ 0191 Ö 0214 í 0237
6 054 M 077 d 0100 { 0123 ’ 0146 © 0169 À 0192 × 0215 î 0238

Appendices 205

Appendix.p65 205 03/02/2000, 15:10

 Appendices 206

Specification Sound:
Dimensions: Loudspeaker - ½W, 8 ohm.
Size: 157x79x18mm. Power:
Weight: 200g. Internal batteries: 2x 650mAHr AAA NiMH
rechargeable batteries.
Screen:
Mains adaptor (6V DC ± 10%, 500mA).
125x48mm viewing area.
Keyboard:
480x160 pixel, grey scale display with reflective
backing. 53 key, QWERTY layout, computer-style keyboard.
9 touch-sensitive icons for program selection. Temperature:
5 touch-sensitive icons for commands. Operating temperature: +5°C to +40°C (+41°F to
+104°F).
Internal memory:
Storage temperature: -10°C to +40°C (+14°F to
ROM: 8MB or 16MB (depending on model),
+104°F).
containing multi-tasking, windowed operating system.
Communications options:
RAM: 8MB.
Fast RS232-compatible serial link (when connected to
Processor:
docking station) provides data transfer speeds of up
32bit ARM 710T core, 36.864MHz. to 115200 baud.
Infrared optical link supports Infrared
communications.

Appendix.p65 206 03/02/2000, 15:10

 Appendices 207

Appendix.p65 207 03/02/2000, 15:10

 Index 208

Index
Symbols entries in Data 165 in Email 82, 90
entries in Jotter 132 Agenda
# sign
entries in Phone 102 alarms 68
in Sheet 154
entries in phonebooks 104 dialling 194
$ sign
event entries in Agenda 66 Infrared 189
in Sheet 156
files to emails 82, 92 moving & renaming files 44
» in Agenda 70
information in Sheet cells 153 PC agendas 76
12/24 hour clock 121, 29
international prefixes in Phone 109 synchronizing with a PC 56
3D graphs 161
labels in Contacts 62 alarms 114
A labels in Data 170 changing 116
notes in Agenda 73 deleting 116
absolute references in Sheet 156 numbers in Calc 125 in Agenda 68
accented characters 204 passwords to files 42 responding to 116
adding phone numbers 194 setting 115
Agenda entries 65 phonebook entries to contacts 105 troubleshooting 200
anniversaries in Agenda 68 phonebooks 98 alignment
appointments 65 scientific calculations 126 in Sheet 158
birthdays in Agenda 68 titles to graphs 162 in Word 141
calculations in Calc 125 to-do entries 71 alphabetical order
city 120 to-do lists in Agenda 72 in Contacts 59
country 121 town or city 120 in Data 167
day entries in Agenda 65 addresses am/pm clock 29
entries in Contacts 58 email 176 analog clocks 121

Index.p65 208 03/02/2000, 15:10

 angle formats 130 files to a PC 55 Busy view in Agenda 67
anniversaries in Agenda 68 bak files 54 buttons
annual appointments 70 bar graphs 161 in dialogs 25
applications. See programs battery
applying styles in Word 143 charging 17 C
appointments in Agenda 65 icon 17 Calc program 124
archiving Agenda files 75 information 47, 17 calculations
arrows life 18 general 125
in menu commands 23 prolonging life 198 in Sheet 155
on dialog lines 24 BCC in Email 82 scientific 126
assigning memories in Calc 128 beaming. See Infrared calendar
attachments bell symbol in Agenda 68 in Agenda 69
adding 82, 92 birthdays in Agenda 68 in dialogs 25
opening/viewing 92 blind copy in Email 82 calibrating the screen 33
saving 92 bold text cancelling
attributes 43 in Sheet 158 dialogs 25
automatic in System screen 37, 21 Infrared transfer 190
backup in PsiWin 55 in Word 140 candle symbol in Agenda 68
sending of email 86 bookmark in System screen 37 care of your Revo 196
switch on/off 19 borders Cascade game 180
axis titles 162 in Sheet 158 categories in Agenda. See entry
in Word 142 symbols
B browsing folders 41 CC in Email 82
background colour in Word 142 bullets centred text in Word 141
backing up in Jotter 133
automatic 55 in Word 141

Index 209

Index.p65 209 03/02/2000, 15:10

 Index 210

changing cleaning the screen 197 Revo to docking station 15

Agenda entries 70 clearing to a PC 50
alarm details 116 alarms 116 to mailboxes 85, 87
angle formats 130 the Calculator display 126 Connection icon
city details 120, 121 clocks 121 in PsiWin 49, 51
Contact entries 61 closing contacts
country details 108, 121 files 37 adding 58
Data entries 169 files & folders 38 adding in Phone 104
entries in Phone 105 mailboxes 93 adding phonebook entries 105
font in Word 140 programs 38 adding to phonebooks 102
labels in Contacts 61, 62 colours in Word 140 deleting 61
labels in Data 167, 169 column graphs 161 deleting in Phone 105
number formats in Calc 131 column widths dialling 194
templates 147 in Data 167 displaying in Phone 99
character set 204 in System screen 35 editing 61
charging COM port editing in Phone 105
light 15, 16, 17 connecting 14 finding 60
the battery 17 selecting 50 finding in Phone 101
check box 24 combining information 26 in Phone 96, 98
circular references in Sheet 156 command icons 20 labels 61
cities 114 commands on menus 23 linking in Phone 99, 104, 107
adding 120 confirming tentative Agenda entries 66 sorting 59
changing details 120, 121 connecting sorting in Phone 101
deleting 120 COM port 14 synchronizing with a PC 56
selecting 119 docking station to PC 14 contrast of screen 19, 33
sunrise and sunset times 122 power adaptor 14, 16

Index.p65 210 03/02/2000, 15:10

 Control panel 33 Phone files 110 D
password 30, 31 phonebooks 98
daily appointments 70
converting phonebooks from phones 96
Data 164
files for the PC 53, 54 SMS messages 84
dialling 194
copying styles 143
Infrared 189
Agenda entries 69 templates 147
labels 194
by Infrared 188 to-do lists 72
moving & renaming files 44
files & folders 43 Word files 146
synchronizing with a PC 56
files to a PC 52 cropping
date 119
phonebooks from phones 96 objects in Jotter 134
format 121, 33
phonebooks to phones 106 objects in Word 146
setting 28
text in Word 139 crossing out
day entries in Agenda 65
COS function 130 Agenda entries 70
daylight saving time 122
countries alarms 117
deadlines for To-do entries 71
changing details 121 in Word 140
decimal places in Calc 131
deleting 121 cube roots in Calc 130
default printer 182
dialling prefixes in Phone 108 cubing numbers in Calc 129
defining ranges in Sheet 157
creating currency 33
degrees in Calc 130
email & SMS messages 78 customising
deleting
emails 82 Agenda 74
Agenda entries 70
entries in phonebooks 104 Extras bar 35
alarms 116
files 39, 22 Jotter 135
cities 120
folders 38, 41 System screen 35
Contact entries 61
graphs 160 to-do lists 72
country 121
Local folders 80 cutting
Data entries 169
mobile phone settings 94 files & folders 43
emails 88

Index 211

Index.p65 211 03/02/2000, 15:10

 Index 212

entries in Phone 105 in PsiWin 51 E

files & folders 44 disconnecting
editing
Jotter entries 135 from phones 98
Contact entries 61
Phone files 110 in Email 93
Contacts in Phone 105
styles 144 disks
Data entries 169
deselecting files & folders 43 root folder 38
entries in Phone 105
Desk view in Calc 125 displaying
pictures in Agenda 73
detaching files from email 92 help 26
previous calculations in Calc 128
dial out codes 193 non-printing characters 142
repeat entries in Agenda 70
dial-up connection 172, 173 distance units 121
electronic mail. See Email
dialling 192 distances 119
Email 78
and Data labels 194 dividing in Calc 125
addresses 82, 90, 176
codes 114 DNS addresses 177, 178
attachments 82, 92
free input dialling 195 docking station
closing messages 90
in Contacts 60 connecting to a PC 14
connecting 85, 87
numbers in Phone 108 connecting your Revo 15
creating messages 82
troubleshooting 194 Domain Name System. See DNS
disconnecting 93
dialogs 24 downloading. See receiving
forwarding 90
buttons 25 Draft
Message editor 82, 91
cancelling 25 folder 80, 81, 85
printing messages 93
moving between pages 24 messages 85
receiving 87
saving settings 25 DTMF dialling 192
replying to 90
digital clocks 121 due dates for To-do entries 71
requirements 78, 174
directories. See folders
saving draft messages 85
disabling alarms 117
sending 85
disconnected icon
setting up accounts 172

Index.p65 212 03/02/2000, 15:10

 synchronizing with a PC 173 attributes 43 finding
types of account 173 backing up to a PC 55 Agenda entries 69
viewing email & SMS messages 90 browsing 41 dates in Agenda 69
embedding. See inserting objects closing 38 entries in Contacts 60
Enter key 25 copying to a PC 52 entries in Data 168
entries creating 39, 22 entries in Phone 101
adding to phonebooks 104 details 41 files 201, 42
changing in Phone 105 file sizes 45 help 26
displaying in Phone 99, 100 finding 201, 42 in Sheet 153
linking in Phone 104, 107 highlighting 43 Jotter entries 135
Esc key 25 in Phone 110 text in Word 139
eSetup 179 in System screen 37, 38, 21 Fixed number format 131
exponents in Calc 131 Infrared transfer 188 flipping
Extras bar 37 managing 41, 43, 44 layout in Calc 125
customising 35 merging 74 Fn key 37
Extras icon 37 naming 40 folders
opening 37, 39, 41 browsing 41
F opening on a PC 54 closing 38
factorials in Calc 130 passwords 42 creating 38, 41, 22
file lists in System screen 35 read-only 43 Draft 80, 81, 85
file manager 36 selecting 43 highlighting 43
filenames 40, 44 sorting 41, 35 Inbox 80, 88, 89
files view in System screen 36 Local 80
adding to emails 82, 92 files & icons 21 managing 41, 43, 44
Agenda 74 names 36
archiving Agenda files 75 naming 40

Index 213

Index.p65 213 03/02/2000, 15:10

 Index 214

opening 37 free input dialling 195 headers

Outbox 80, 81, 85, 89 free memory 44, 47 in Page setup 185
selecting 43 functions in Word 149
Sent 80, 86, 89 in Calc 126 Help
types in Email 80 in Sheet 156 keypress 26
font on PsiWin 49
for Data labels 167 G using 26
in Sheet 158 game 180 hidden
in Word 140 GMT (Greenwich Mean Time) 120 files 35
footers going to entries in Agenda 69 labels in Data 167
in Page setup 185 gradients in Calc 130 text in Word 142
in Word 149 graphs 160 highlighting
forced line break 140 in Jotter 134 cells in Sheet 153
foreign characters 142, 204 in Word 145 files & folders 43
formats Infrared 189 text in Word 139
numbers in Calc 131 green light. See power light Home city 119
numbers in Sheet 159 grey setting 29
time & date 121, 33 dialog lines 24 when you travel 122
formatting menu commands 23 Hostname 178
names in phonebooks 103 grid lines in Sheet 162 hyperbolic functions in Calc 130
objects in Jotter 134
objects in Word 146 H I
paragraphs 140 handshaking 183 icons
text in Word 140 hanging indents 141 in Jotter 134
formulae 153 hard hyphen in Word 142 in System screen 36, 21
forwarding email & SMS messages 90 hard reset 202 IMAP4 178

Index.p65 214 03/02/2000, 15:10

 Inbox username 176 Help 26
folder 80, 88, 89 Internet Service Provider. See ISP on & off 19
incoming server address 176 IP address 177, 178 shortcuts 25
indents in Word 141 IrObex standard 63 kilometres 121
Infrared 188 ISP 172, 178
port on mobile phones 111, 94 italic text L
printing 183 in Sheet 158 labels
security 199 in Word 140 in Contacts 61
inserting in Data 169
date in Jotter 134 J left aligned text in Word 141
foreign characters 204 Jotter 132 line graphs 161
objects in Word 145 adding entries 132 line spacing in Word 142
page breaks 149 customising 135 link
installing finding entries 135 icon in Today view 47
PsiWin 48 inserting objects 134 links
international printing 136 adding in phonebooks 104
dialling 120, 194 justified text in Word 141 in Phone 107
prefixes in Phone 108 in Phone contacts 99
settings 33 K in phonebooks 100
Internet keyboard listing open files 38, 22
connecting 85, 87 settings 33 Local folders 79, 80
disconnecting 93 where things are 19 location in phonebooks 100, 101
login scripts 179 keypresses 33 logarithms 131
password 176 keys login
phone number (POP) 176 Enter 25 name for mailbox 177
setting up accounts 172 Esc 19, 25 scripts 179

Index 215

Index.p65 215 03/02/2000, 15:10

 Index 216

M phonebooks 97 non-breaking hyphen in Word 142

messages non-breaking space in Word 142
mail. See Email
email and SMS 78 non-printing characters 142
mailbox
midnight 29 Normal number format in Calc 131
connecting 85, 87
miles 121 notepad program 132
login name 177
mobile phones. See phones notes in Agenda 73
password 177
monthly appointments 70 number formats
Remote 79, 85, 87, 93
moving in Calc 131
types in Email 79
Agenda entries 69 in Sheet 159
mains adaptor. See power adaptor
Agenda files 44 number of years in Agenda 68
managing
Data files 44
files & folders 41 O
files & folders 43
messages and folders 79
multiple files objects
map of the world 114
and Infrared 188 combining information 26
margins
multiple graphs 162 in Word 145
in Word 141
multiplying in Calc 125 on/off (switching on/off) 201, 19, 33
printing 185
My Psion tapping an icon 19
memories in Calc
in PsiWin 49 open files 37, 38, 22
Desk view 125
Scientific view 128 opening
N attachments 92
memory 45
gauge 44 names & addresses 58 draft emails 85
information 44, 47 names in phonebooks 103 email & SMS messages 90
menus & menu commands 23 naming ranges in Sheet 157 files 41
merging natural logarithms 131 files & folders 37, 21
Agenda files 74 natural numbers in Calc 131 multiple files 37, 39, 35
in Jotter 136 nautical miles 121 Phone files 110

Index.p65 216 03/02/2000, 15:10

 Revo files on a PC 54 Internet accounts 176 formatting names 103
operator precedence in Calc mailbox 177 linked entries 100, 104, 107
Desk view 125 system 31 location 100, 101
Scientific 127 pasting memory types 96
operators in Calc 125 files & folders 43, 44 merging 97
Outbox PC connectivity. See PsiWin printing 112
folder 80, 81, 85, 89 pen replacing 97
outgoing server address 176 finding & using 19 retrieving from a phone 96
outline navigation pencilling in an Agenda entry 66 sorting 101
in Word 144 percentages in Calc 126 truncating entires 107
owner information 30 Phone phones
displaying contacts 99 connecting via Infrared 111
P managing files 110 connecting via serial cable 111
page breaks in Word 149 phone memory 96 connection settings 111
page layout 185 phone numbers. See dialling creating settings for 94
margins 185 dialling codes in Phone 108 disconnecting 98
numbering 185 dialling in Phone 108 Infrared port 94
size of the page 185 in Phone 99, 100 managing names & numbers 96
page numbers in Word 149 phonebooks 96 SMS messages 78
pages in dialogs 24 adding contacts 102 SMS settings 94
paragraph changing entries 105 types of memory 96
alignment 141 copying to a phone 106 pictures
styles 143 creating 98 in Word 145
passwords deleting entries 105 pie chart 161
files 42 displaying entries 100 Point of Presence (POP) 176
forgotten 201 finding entries 101 POP3 server address 176, 178

Index 217

Index.p65 217 03/02/2000, 15:10

 Index 218

port settings 183 to a serial printer 183 R

power adaptor 196 using Infrared 183
radians in Calc 130
connecting 14, 16 via a PC 184
radio buttons 24
specification 206 priority of To-do entries 71
ranges in Sheet 157
power light 15, 16 program icons 37, 20, 21, 35
re-linking entries in Phone 107
powers in Calc 129 program manager 36
re-sizing
precedence in calculations 127 programs
objects in Jotter 134
Preferences described 21
re-using
Extras bar 35 running 22
answers in Calc 128
in Jotter 135 Psion Backup icon 49, 55
calculations in Calc 128
in System screen 35 Psion Synchronizer icon 49, 56
read-only files 43
printing 182 PsiWin 48, 12
recalculating a worksheet 156
Agenda entries 75 automatic backups 55
receiving
Contacts entries 63 backing up 55
emails 87
Data entries 170 Connection icon 49, 51
SMS messages 89
documents 186 converting files 53, 54
recharging. See charging
entry symbols in Agenda 75 CopyAnywhere 133
reciprocals in Calc 130
Help cards 27 copying files 52
red light. See charging light
in Email 93 installing 48
relative references in Sheet 155
in Jotter 136 My Psion icon 49
reminders for Agenda entries 68
in Word 150 on-line Help 49
remote
phonebooks 112 opening Revo files 54
email account 173
previewing a document 186 synchronizing 56
mailbox 79, 85, 87, 93
selecting the printer model 185 synchronizing with Agenda 76
Remote link 50, 198
setting up the printer 182
in Today view 47
to a file 184

Index.p65 218 03/02/2000, 15:10

 removing root of disks 38 selecting
international prefixes in Phone 109 roots in Calc 129 a COM port 50
renaming all files & folders 43
files & folders 44 S cities & countries 119
labels in Contacts 62 saving cities in one country 120
Phone files 110 and switching off 19 files & folders 43
to-do lists 72 attachments 92 menu commands 23
repeat dialog settings 25 sending
appointments 70 draft messages 85 files by Infrared 188
entries 70 files 37, 38 email & SMS messages 78
replacing Scientific number format 131 emails 85
phonebooks 97 Scientific view in Calc 126 SMS messages 85
text in Word 139 scoring in Cascade 180 Sent
replying to email & SMS messages 90 screen folder 80, 86, 89
resetting your Revo 202 calibrating 33 serial port. See COM port
resizing cleaning 197 serial port settings 183
objects in Word 146 contrast 19 serial printers 183
responding to an alarm 116 settings 33 Series 3/3a/3c/3mx
restoring size of text 19 upgrading files 12
Phone files 110 scripts server addresses 176
retrieving Internet login 179 service centre
phonebooks from phones 96 searching. See finding for SMS messages 94
reversing the layout in Calc 125 security service provider. See ISP
reverting to saved Infrared 199 setting
in Word 148 other machines 43 alarms 115
right aligned text in Word 141 PCs 43 alarms in Agenda 68

Index 219

Index.p65 219 03/02/2000, 15:10

 Index 220

dialling options 193 text on screen 19 entries in Phone 101

Home city 119, 29 sketches in Word 145 files 41, 35
passwords on files 42 SMS in Jotter 135
screen contrast 19 closing messages 90 in Sheet 158
summer time 122 creating messages 84 labels in Contacts 62
system password 31 forwarding messages 90 labels in Data 167
time & date 119, 28 Message editor 84 to-do lists 72
setting up messages 78 sounds
email & Internet accounts 172 phone number 84 in Cascade 181
your Revo 28 printing messages 93 in Word 145
shading cells in Sheet 158 receiving messages 89 settings 33
Sheet 152 replying to messages 90 special characters 142, 204
Infrared 189 requirements 78 specification 206
sorting 158 saving draft messages 85 spreadsheets 152
Short Message Service. See SMS sending 85 square roots in Calc 129
short names in phonebooks 103 service centre 86, 94 squaring numbers in Calc 129
shortcut keys 25 settings 94 standard printer 182
in Calc 126 synchronizing messages 89 standby mode 198
significant figures in Calc 131 troubleshooting 94 start year in Agenda 68
silencing alarms 116, 117 viewing messages 90 status window. See toolbar
SIM SMTP server address 176, 178 storing your Revo 196
card 96, 175 snoozing an alarm 116 strikethrough. See crossing out
data enabled 175 soft reset 202 styles
SIN function 130 sorting and outline navigation 144
size entries in Contacts 59 in Word 143
of files 41 entries in Data 167 stylesheets. See template

Index.p65 220 03/02/2000, 15:10

 stylus. See pen introduction to 20 size on screen 19
Subscriber Identity Module. See SIM Today view 36, 46 things to do 71
subscript text 140 tick box 24
subtracting in Calc 125 T tidying Agenda files 75
summer time 122 T symbol in Agenda 71 till roll in Calc 125
sunrise and sunset times 122 Tab key 41, 25 time 114
superscript text 140 tables 12/24 hour format 29
switching in Sheet 152 am/pm clock 29
auto switch off 19 in Word 145 differences 119
between files 38 sorting in Sheet 158 format 33
on & off 19, 33 tabs in Word 141 program 114
on/off and Jotter 133 TAN function 130 setting 28
tasks 38 task list 38 timed entry in Agenda 66
symbols TCP/IP 178 title in System screen
in Jotter 132 telephone codes 120 36, 38, 44, 20, 35
inserting 204 telephone numbers. See dialling to-do lists 71
synchronizing templates creating 72
email with a PC 173 creating & changing 147 customising 72
in Agenda 76 in Word 146 entries 71
with a PC 56 setting default 147 renaming 72
system tentative entries in Agenda 66 sorting entries 72
folder 35 testing alarms 115 viewing 67
password 31 text Today
settings 28 colour in Word 140 view in System screen 36, 46
System screen 36 entering in dialogs 24 tone dialling 192
Files view 36 size in Word 140 toolbars 35

Index 221

Index.p65 221 03/02/2000, 15:10

 Index 222

transferring V X
information by Infrared 188
vCard standard in Contacts 63 X-rays 199
travelling 122
viewing X/Y scatter graphs 161
trigonometric functions 130
alarms 118
truncating phonebook entries 107 Y
attachments 92
turning on/off 19
email & SMS messages 90 yearly appointments 70
U entries in Data 166
Revo files from a PC 52 Z
underlining views in Agenda 66
in Sheet 158 zooming in & out 19, 35
in Word 140 W
undoing changes
Web
in Jotter 135
email account 173
in Phone 105
Week view in Agenda 66
in Word 148
weekly appointments 70
units of distance 121
wildcards 60
updating
windows. See dialogs
Contact entries 61
Word 138
Data entries 169
Workdays 115
phonebooks to phones 106
world map 114
used memory 44, 47
wrapping text
username
in Word 138
Internet 176
non-printing characters 142
mailbox 177
writing. See creating
wysiwyg text 138

Index.p65 222 03/02/2000, 15:10