Solar Project Construction

Quality Program

Prepared for:

NextEra Energy Resources (NEER)

Trelina Solar Energy Center
 Quality Program

Preface
The purpose of this Quality Program is to outline the various processes and procedures to be employed
by Blattner Energy Inc. (BEI). This Quality Program shall summarize the responsibilities, processes,
procedures and controls that constitute the components to be incorporated into a project Quality Plan.
The Quality Program encompasses those processes and procedures which, when performed, will lead to
the assurance, verification and validation that the Quality requirements of contract documents, general
conditions, and project specifications shall be satisfied.

Under no circumstances shall this document supersede the plans or specifications of the engineer,
architect, manufacturer or supplier on a project. This Quality Program and the subsequent project
Quality Plan are intended for use in conjunction with the contract documents, general conditions, and
project specifications.

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Table of Contents
1.0 INTRODUCTION ............................................................................................................................................. 5
1.1 Quality Commitment .....................................................................................................................................5
1.2 Quality Policy ................................................................................................................................................5
2.0 ACCOUNTABILITIES AND OVERSIGHT ............................................................................................................. 6
3.0 PROJECT ORGANIZATION ............................................................................................................................... 6
3.1 Project Organization .....................................................................................................................................6
3.2 Roles and Quality Responsibilities .................................................................................................................7
3.2.1 General ................................................................................................................................................ 7
3.2.2 Specific Responsibilities ....................................................................................................................... 7

4.0 PROCESS CONTROL ...................................................................................................................................... 11

4.1 General........................................................................................................................................................11
4.2 Project Meetings .........................................................................................................................................11
4.2.1 Pre-Construction Meeting / Alignment Meeting ............................................................................... 12
4.2.2 Daily Plan of the Day (POD) Meetings ............................................................................................... 12
4.2.3 Monthly Management Meetings....................................................................................................... 12

5.0 DESIGN CONTROL ........................................................................................................................................ 13

5.1 General........................................................................................................................................................13
5.2 Engineering .................................................................................................................................................13
6.0 DOCUMENT CONTROL ................................................................................................................................. 13
6.1 General........................................................................................................................................................13
6.2 Document Storage ......................................................................................................................................13
6.3 Project Close Out Documentation Deliverables ...........................................................................................14
6.3.1 Project Job Books ............................................................................................................................... 14
6.3.2 As-Built Drawings .............................................................................................................................. 14
6.3.3 O&M Manuals ................................................................................................................................... 14
6.3.4 Completion Certificates ..................................................................................................................... 14
6.4 Reporting.....................................................................................................................................................14
7.0 TRAINING .................................................................................................................................................... 14
7.1 General........................................................................................................................................................14
7.2 Scope ...........................................................................................................................................................15
8.0 SUBCONTRACTOR, VENDOR AND SUPPLIER EVALUATIONS ......................................................................... 15
8.1 General........................................................................................................................................................15
8.2 Scope ...........................................................................................................................................................15
9.0 MATERIAL MANAGEMENT ........................................................................................................................... 15
9.1 General........................................................................................................................................................15
9.2 Scope ...........................................................................................................................................................15
10.0 INSPECTION AND TESTING ........................................................................................................................... 16
10.1 General........................................................................................................................................................16
10.2 Scope ...........................................................................................................................................................16
10.3 Establishing Benchmarks.............................................................................................................................16
10.4 Documentation and Records .......................................................................................................................16
11.0 CALIBRATION ............................................................................................................................................... 17
11.1 General........................................................................................................................................................17
11.2 Scope ...........................................................................................................................................................17
12.0 MANAGING NONCONFORMANCE................................................................................................................ 17
12.1 General........................................................................................................................................................17
12.2 Scope ...........................................................................................................................................................17
12.3 Nonconforming Materials ...........................................................................................................................17
12.4 Nonconforming Product or Work ................................................................................................................18

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13.0 AUDITING .................................................................................................................................................... 18
13.1 General........................................................................................................................................................18
13.2 Scope ...........................................................................................................................................................18
14.0 DEVELOPMENT AND PERMITTING ............................................................................................................... 18
14.1 Site Inspections ...........................................................................................................................................18
14.2 Permits ........................................................................................................................................................18
15.0 PROJECT DELIVERY....................................................................................................................................... 19
15.1 Introduction.................................................................................................................................................19
15.2 Pre-construction Activities ..........................................................................................................................19
15.2.1 Review and Clarification .................................................................................................................... 19
15.2.2 Pre-construction Alignment ............................................................................................................... 19
15.3 Construction Activities.................................................................................................................................19
15.3.1 Process Control .................................................................................................................................. 19
15.3.2 Public Convenience and Safety .......................................................................................................... 20
15.3.3 Environmental Protection .................................................................................................................. 20
15.3.4 Unknown Archeological or Hazardous Materials .............................................................................. 20
15.3.5 Project Scope of Work ....................................................................................................................... 20
15.4 Inspection and Testing ................................................................................................................................20
15.4.1 Inspection and Testing Activities ....................................................................................................... 20
15.4.2 Quality Documentation ..................................................................................................................... 20

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1.0 INTRODUCTION
1.1 Quality Commitment
Blattner Energy Inc. (BEI) is committed to delivering the right project the first time. Quality is viewed
as more than just meeting a series of specifications or a scope of work, a Quality mindset is
engrained within the culture of the organization. The BEI Quality Program has been established
through meticulous efforts examining the leading Quality methodologies and melding them into a
system tailor made to optimize BEI performance, while meeting or exceeding customer expectations.
From our proprietary Best Practices, to our broader devotion to serving the energy market, we are
committed to quality delivery. BEI is committed to refining delivery methods and processes to build
value into each project delivered. This Quality Plan shall support the project team with delivering
consistency, accountability, transparency and reliability.
Through the application of this Quality Plan, BEI strives to obtain a uniform, high level of quality
workmanship in all production tasks. The BEI Quality objectives are as follows:
• Confirm the design and process specifications for each task along the production chain.
• Confirm the accuracy of materials ordered for completion of the job.
• Confirm accurate receipt of materials and control the logistics associated with storing and
distributing materials to the work site.
• Confirm that BEI Best Practices are trained and adhered to ensuring proper execution.
• Confirm that the project scope and specifications are clearly identified, communicated, and
met by BEI and its subcontractors.
• Confirm that technical processes governed by regulatory or other standards bodies are
correctly performed, inspected, and documented.
• Confirm that testing is completed in compliance with generally accepted testing procedures
and equipment.
• Support the identification and resolution of nonconforming material, product and/or
processes.
• Confirm that proper records of production activities are maintained, reviewed, and certified,
as required, to support the project scope and specifications.
1.2 Quality Policy
Blattner Energy, Inc. is committed to be the leading multi-disciplined engineering, project
management and construction organization delivering professional services and solutions to the
energy industry by:
• Focusing on customer requirements and expectations to ensure that the highest quality
products and services are delivered efficiently and effectively.
• Fostering a culture focused on continuous improvement, by collaborating on creative
solutions and valuing all contributions.
• Applying a comprehensive Quality Program that enables meeting or exceeding customer
expectations in a sustainable manner.
• Empowering employees to achieve success by providing clarity and setting direction.
• Never compromising our commitment to safety and quality.
• Ensuring processes and policies align with and are governed by the established Blattner
Values.

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2.0 ACCOUNTABILITIES AND OVERSIGHT

Blattner Energy Inc. will perform and/or oversee the monitoring and controlling of the Quality
expectations as defined within the scope of work and in general accordance with the project
specifications.
BEI will be the entity responsible for providing oversight of contractor quality workmanship, acceptance
inspection, testing, and documentation.
BEI personnel, its subcontractors or other qualified designees, will conduct process inspections on the
project site, in accordance with this project Quality Plan and project specifications.
BEI personnel, its subcontractors or other qualified designees, will conduct or oversee prudent testing for
controlling the quality of the work. The quantity and frequency of testing will be determined by the
project requirements or the project Quality Plan where not specified.
BEI will be responsible for documenting and maintaining inspections and testing records applicable to the
defined scope of work. The scope of documentation to be submitted to the Owner shall be based on
contract requirements.
The project management team will monitor Quality documents to ensure general conformance with the
contract requirements.
The project and work product shall meet professional standards utilized by design and construction
professionals regularly involved in comparable projects. These standards will generally comply with
applicable laws, permits, and the contract agreement.
This Quality Plan sets forth general meeting and reporting standards used to communicate project status,
general conformance, and other necessary metrics defined in collaboration with the project Owner.

3.0 PROJECT ORGANIZATION

3.1 Project Organization
BEI is committed to cultivating an environment where all resources work collectively in completing
quality work with a focus on efficiency, cost effectiveness and safety. Project organizational charts
are developed through the careful assessment of resources to craft a project team with the
appropriate experience and skill set.
Figure 1.1 illustrates a representative project organizational structure and the reporting relationship
for key corporate and project personnel.

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 Quality Program
Figure 1.1 – Representative Project Organizational Structure

All positions shall have applicable

educational degrees in areas such as
construction management, or engineering,
together with demonstrative experience in
project construction.

All positions shall have applicable

educational degrees in areas such as
construction management, or engineering,
together with demonstrative experience in
project construction. All positions shall have demonstrative
experience in project construction

3.2 Roles and Quality Responsibilities

3.2.1 General
It is the responsibility of every employee to ensure that quality is maintained in every aspect of
construction and delivery. Employees are empowered to make decisions that will deliver a
quality project.

3.2.2 Specific Responsibilities

The following positions have roles and responsibilities associated with the project Quality Plan.
Vice President - Solar Division
The Vice President monitors and controls construction quality through the directing of
corporate and senior level field personnel.

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The Vice President’s specific Quality functions include:
• Ensuring corporate and senior level field personnel are meeting and/or exceeding the
company and project objectives, policies, procedures, and performance standards.
• Ensuring that the corporate Quality strategy is implemented and aligned within each
project.
Vice President - Quality
The Vice President of Quality provides oversight of the BEI Quality Program and defines the
strategic Quality view of the organization. Through the directing of the Quality Systems
Manager, the Vice President of Quality ensures the Quality objectives, policies, procedures and
performance standards are enforced and achieved.
The Vice President of Quality’s specific Quality functions include:
• Establishing Quality objectives to direct the development of the Quality Program.
• Defining and enforcing corporate Quality policies and procedures.
• Establishing and communicating the BEI Quality Policy.
Manager of Construction
The Manager of Construction reports to the Vice President and controls and monitors quality
through the directing of Project Managers and Site Managers to ensure they establish project
objectives and performance standards.
The Manager of Construction’s specific Quality functions include:
• Collaborating with the Owner and the BEI Quality Department to ensure that the
Quality objectives of BEI are aligned with the project and Owner’s requirements.
• Responsibility for providing oversight of the overall project implementation of the
project Quality Plan, with assistance from project management.
• Delegation to Quality Systems Manager any tasks to assure general conformance with
the BEI Quality Program and project Quality Plan.
Project Manager
The Project Manager reports to the Manager of Construction and has ultimate responsibility for
all aspects of the project specific work, including health and safety, quality, engineering,
construction, and technical support.
The Project Manager’s specific Quality functions include:
• Responsibility for the overall project implementation of the project Quality Plan, with
assistance from site management.
• Oversight to verify that construction field management is performing in general
accordance with the project Quality Plan.
• Delegation to the Site Manager any task or tasks to assure general conformance with
the project Quality Plan.
Quality Systems Manager
The Quality Systems Manager reports directly to the Vice President of Quality and is responsible
for planning, coordinating, and directing the BEI Quality Program and project Quality Plans to
ensure quality delivery consistent with established standards.
The Quality Systems Manager’s specific Quality functions include:
• Developing and initiating standards for inspection, testing, and evaluation.

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• Maintaining and monitoring Quality objectives complementary to corporate policies and
goals.
• Reviewing representative samples of Quality data obtained during Quality Assurance
and Quality Control activities to ensure consistency with company policies and
procedures.
• Administering the Managing Nonconformance procedure at the corporate level and
directing organizational improvements.
• Interpreting and training of Quality philosophy and policies.
Site Manager
The Site Manager reports directly to the Project Manager and is responsible for the work
executed on the project. The Site Manager may delegate to Assistant Site Manager or Project
Engineer/Project Construction Coordinator any task or tasks to assure the general conformance
with the project Quality Plan.
The Site Manager’s specific Quality functions include:
• General oversight that the project construction activities and project engineering are in
general conformance with the project Quality Plan.
• Embedding the philosophy that Quality is the responsibility of each person working on
site.
• Coordinating Quality procedures, standards, and guidelines.
Project Engineer/Project Construction Coordinator
The Project Engineer/Project Construction Coordinator administers and coordinates the daily
operations of the project site under the supervision of Site Manager. The Project
Engineer/Project Construction Coordinator operates as a leader in Quality activities, cost
control, quantity tracking, procurement, client satisfaction, and daily jobsite needs.
The Project Engineer’s/Project Construction Coordinator’s specific Quality functions include:
• Functions as a lead facilitator as it relates to the implementation and compliance with
the project Quality Plan.
• Assisting with the periodic monitoring of the adherence to the internal BEI inspection
processes.
• Coordinating pre-construction alignment meetings with various subcontractors,
vendors, and other project stakeholders.
• Assisting Field Engineers/Field Construction Coordinators and other site team members
in assembling final project documentation.
• Ensuring Quality standards are met as set forth within this Quality Plan.
Site Quality Engineer/Site Quality Coordinator
The Site Quality Engineer/Site Quality Coordinator reports directly to the Site Manager and is
responsible for ensuring compliance with contract plans and specifications. The Site Quality
Engineer/Site Quality Coordinator shall provide on-site Quality oversight by conducting periodic
QA/QC assessments and generating Quality reports throughout the duration of the project.
The Site Quality Engineer/Site Quality Coordinator’s specific Quality functions include:
• Providing coordination of required inspections, testing, reviewing results, and
maintaining Quality records.
• Possesses the authority and the responsibility to halt any operation or activity that
appears to be out of compliance with the project contract, drawings, specifications
and/or BEI expectations.

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• Administering the Managing Nonconformance procedures at the project level and
ensuring timely resolutions.
• Works with the Trade Superintendents in the development of task level
expectations, Quality forms, benchmarks, and technical verification standards.
• Acting as the on-site champion for the project Quality Plan.
• Collaborating with the BEI corporate Quality Department to ensure adherence to BEI
Quality Program.
Trade Superintendents
The Trade Superintendents report directly to the Site Manager and are responsible for the on-
site supervision of craft personnel. The Trade Superintendents shall provide oversight of the
craft personnel’s activities to ensure a safe, productive, and a quality job is attained within their
discipline.
The Trade Superintendents’ specific Quality functions include:
• Interpreting project documents to determine project specific construction standards.
• Establishing and communicating the contract specifications and craftsmanship
expectations to BEI craft, vendors, subcontractors, and other agents.
• Aligning stakeholders on a single view of the project specifications.
• Responsible for the safe, efficient, and quality construction of assigned product.
• Verification that the project construction activities and project engineering are in
general conformance with the project Quality Plan.
• Creating a collaborative environment with BEI craft, subcontractors, vendors, and the
Owner to continually improve BEI’s delivery performance.
Field Engineer/Field Construction Coordinator
The Field Engineer/Field Construction Coordinator reports directly to the Project
Engineer/Project Construction Coordinator and is responsible for administering daily operations
of the project site. The Field Engineer/Field Construction Coordinator must operate in a fashion
that ensures and maintains cost, safety, schedule, and quality of the project.
The Field Engineer’s/Field Construction Coordinator’s specific Quality functions include:
• Administering of the project documentation.
• Assembling of documentation for job books.
• Assisting with the coordination of pre-construction alignment meetings with various
subcontractors, vendors, and other project stakeholders.
• Assists with QA/QC assessments and/or inspections as deemed necessary.
BEI Craft Foremen/Subcontractor Lead Men
BEI Craft Foremen and Subcontractor Lead Men are empowered to oversee the successful
completion of the tasks given to them. Foremen and Lead Men act as a primary control point
for field Quality Control of their assigned task. They also have the responsibility to demonstrate
through the use of project Quality documentation that construction specifications have been
met.
The Craft Foremen/Subcontractor Lead Men specific Quality functions include:
• Aligning with Trade Superintendent on project expectations and Quality standards
through continual collaboration.
• Communicating the task specific Quality expectations to craft and laborers through the
use of BEI processes and/or Quality procedures.

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• Ensuring that construction tasks are delivered according the established Quality
guidelines.
• Executing and documenting the Quality inspections and tests.
BEI Craft/Subcontractor Craft
Blattner Energy Craft and Subcontractor Craft are responsible for performing their respective
construction tasks in a manner that meets or exceeds the project quality specifications.
The BEI Craft/Subcontractor Craft specific Quality functions include:
• Aligning with BEI Craft Foremen/Subcontractor Lead Men on the expected project
Quality standards through continual collaboration.
• Performing tasks within the Quality guidelines set forth.
Third Party Inspectors/Testers
Blattner Energy Inc. may utilize third party inspectors and testers to verify that technical
specifications are met at various stages of construction. Third party inspectors and testers will
be used as required by contract or as deemed necessary by BEI management.

The third party inspectors/testers specific quality functions include:

• Follow project guidelines and industry accepted standards/methodologies to document
the verification of materials and work performance.
• Aligning with project stakeholders on the qualitative and quantitative measures that
define the project specific quality standards.

4.0 PROCESS CONTROL

4.1 General
Process controls are the organizational controls associated with performing work in a safe,
consistent, and quality manner. These controls are prescribed through various processes,
procedures, instructions and meetings. BEI utilizes internally developed proprietary Best Practices
and other supporting processes to guide the execution of project activities. These controls include,
but are not limited to:
• Defined and Documented BEI Processes
• BEI Management Best Practices
• BEI Construction Best Practices
• Defined and Documented BEI Practices
This project Quality Plan provides a framework for how these internal process controls interrelate
with project documents, contracts, and/or requirements set forth by the Owner. This project Quality
Plan is a working document within the BEI organization that imposes and assigns general
conformance requirements to ensure the construction Quality objectives are achieved. Through the
utilization of the defined processes, procedures and instructions, the production processes are
controlled to ensure consistent and repeatable results.

4.2 Project Meetings

Regular meetings will be held throughout the course of the project to help ensure process control as
it relates to Quality and constructability of the work. These meetings are intended to maintain
communication amongst the Contractor, Subcontractor(s), Owner and Engineer(s). These meetings
aid in maintaining familiarity with the construction procedures and activities. In addition, these
meetings shall address related Quality, safety, and design changes. Following is an outline of the
standard meetings that shall be utilized to maintain these goals.

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4.2.1 Pre-Construction Meeting / Alignment Meeting

When feasible, the pre-construction meeting shall be held at the project site and shall be
scheduled prior to the start of onsite construction activities. Representatives from BEI,
Subcontractor(s), Owner and Engineer(s) are required attendees. The primary objectives of the
pre-construction meeting are to:
• Conduct a site review to discuss work plans and work areas.
• Review the responsibilities of each party.
• Review lines of authority and lines of communication.
• Review procedures for documentation, reporting, and distribution.
• Review procedures for submittal and RFI’s.
• Review QA/QC plans and protocol for testing.
• Review the protocol for managing nonconformance and corrective actions.
• Review a timeline schedule for all operations, including milestone dates.
• Discuss intended construction methods and procedures.
• Review Owner’s RFP and BEI proposal, exclusions, assumptions, and design intentions.
• Review site specific safety plan.
• Review emergency contact information.
• Discuss security measures.
• Discuss reporting procedures.
• Review daily Job Hazard Analysis (JHA) meetings procedure.
• Discuss site safety meetings.
• Review designated care facilities.
These items may also be addressed during individual phase specific pre-construction meetings
when deemed to be more pragmatic.

4.2.2 Daily Plan of the Day (POD) Meetings

The Plan of Day shall review and address the following:
• Safety concerns.
• Activities and progress of the previous day.
• Ongoing and future work activities.
• Current or potential construction challenges.
• Action items and resolutions.
• Coordinate / communicate concurring work activities with all construction parties.
BEI will schedule and conduct the meetings and will distribute a daily POD summary.

4.2.3 Monthly Management Meetings

The monthly management meeting is intended to specifically review the work activities for the
past month and discuss future activities. The meeting should also review safety incidents,
Quality issues, schedule, indicators, and corrective action plans. BEI is responsible for producing
a presentation manual including information for the project contractors and subcontractors.
Specialty meetings may also be scheduled as needed.

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5.0 DESIGN CONTROL
5.1 General
Design control shall be administered via submittal and transmittal procedures to ensure structured
and controlled design change requests and manage design document revisions.
Documents provided to the Owner or Engineer of Record shall be submitted under cover of a
transmittal letter. Transmittals shall be entered in the transmittal log and updated with progress for
each new development related to the transmittal. Documents provided by the Owner or Engineer of
Record shall be submitted as transmittals and will be recorded to the transmittal log.
The submittal and transmittal procedure shall cover the following document types as a minimum:
• Design documents and drawings
• Request for information (RFI)
• Design change requests
• BEI submittals / procedures
Plans and specifications shall be thoroughly reviewed to verify completeness for construction. Any
concerns or omissions should be brought to the Engineer of Record attention by transmittal of a
request for information. This transmittal should be documented, tracked and updated with new
developments.
5.2 Engineering
All design deviations must have the written authority of the Engineer of Record. Nonconformances
must be documented and identified to the Engineer of Record and a determination made for
resolution, if necessary.
6.0 DOCUMENT CONTROL
6.1 General
Through defined internal processes and referencing any contractual requirements, document control
standards are established for the purpose of receiving, issuing, retrieving, and collecting documents
in a controlled and defined manner.
Controlled documents shall include, but are not limited to, the following:
• Engineering drawings, specifications and other key documents issued by the Engineer.
• Documents received from suppliers including drawings, procedures, manuals, etc.
• Documents annotated as changes or revisions to original issued documents.
• Drawings marked & handled in controlled fashion for “as-built or as constructed condition”.
• OEM installation checklists and verification records.
• BEI forms, Quality records and inspection records.
• Third party testing and inspection records.

The submittal and transmittal procedures shall be applied, where applicable, as a means of
document control for received and issued documents.
6.2 Document Storage
Documents shall be stored and organized in a manner that provides access to authorized individuals.
Documents and records shall be stored in a manner that provides reasonable protection from
damage or loss. Established document storage procedures shall account for Owner requirements
and specifications, as well as internally defined BEI standards.

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6.3 Project Close Out Documentation Deliverables
At project closeout, final documentation shall be provided to the Owner based on contract
requirements. Following are examples of project close out documentation deliverables.
6.3.1 Project Job Books
Job books will be kept in conformance with the project contract requirements and BEI
practices. These job books ensure the completion of proper documentation and provide an
accurate representation of the project construction activities. The scope of documentation to
be included within each job book shall be based on contract requirements.
6.3.2 As-Built Drawings
Generally, the as-built or record drawings are the responsibility of the EPC contractor to
maintain and submit at project completion. Throughout the project duration, project personnel
shall document, on the drawings, the as-built conditions that differ from the project drawings.
As-built drawings shall be reviewed for completion and accuracy before transmitting to the
Owner.
Contract documents shall be referred to for as-built requirements and the delivery schedule.
BEI project management shall verify with the Owner the requirements for individual as-built
drawings for landowners.
6.3.3 O&M Manuals
O&M manuals shall be compiled for transfer to the Owner as project closeout deliverables.
Contract documents shall be referenced for submittal times and any additional Owner
requirements.
6.3.4 Completion Certificates
The contract requirements may require completion certificates for major portions of the work.
Contract requirements shall be reviewed for references and instructions for completion of
required paperwork.
6.4 Reporting
The contract requirements shall be consulted to make determinations for specific reporting and
timeline requirements.

7.0 TRAINING
7.1 General
BEI has internally defined procedures and requirements to guide the training process and ensure
that employees receive essential training. At the beginning of the project, the Human Resources
Department shall contact the project management team to discuss the training program. A job
training guide is compiled listing the required training, individuals to be trained, and a recommended
training timeframe. This job training guide shall be used to ensure consistency and completeness of
the job site training efforts.
When external training is required, a list of approved providers / trainers shall be furnished. External
providers / trainers will be approved based their credentials and previous training experience.
Training records are tracked and recorded by the Human Resources Department. Training records
are maintained for each employee within the tracking system and training reports shall be provided
on a bi-weekly basis to the project management team.

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7.2 Scope
The BEI training program encompasses topics covering a broad spectrum of subjects. The training
program has been designed to develop employees and prepare them for success. There are training
components that focus on safety requirements, corporate polices, professional and personal
development. The training program includes extensive efforts dedicated to training the BEI
Construction Best Practices.

8.0 SUBCONTRACTOR, VENDOR AND SUPPLIER EVALUATIONS

8.1 General
Subcontractor, vendor and supplier evaluations are a continual process that may involve the input of
various stakeholders. The process involves the assessment of various aspects of the subcontractor’s,
vendor’s and/or supplier's business including performance history, processes, capacities, capabilities,
safety plan, and Quality Program. Utilizing the information acquired via the evaluation process, a
subcontractor, vendor and/or supplier may be approved or eliminated from consideration. Owner
requirements and expectations for subcontractors, vendors and/or suppliers shall be incorporated,
when specified. Approved subcontractors, vendors and suppliers may be reevaluated on a periodic
basis to ensure continued suitability.
8.2 Scope
As deemed necessary and/or based on contract requirements, proof of a Quality Program may be
required for primary subcontractors, vendors and/or suppliers performing work on site or supplying
product for a project. Submitted Quality Programs require defined Quality processes, which are
specific to the activities and responsibilities of the respective subcontractor, vendor and/or supplier.
The Quality processes will outline the procedures and practices the subcontractor, vendor and/or
supplier will employ for assuring specifications, drawings, and standards are complied with and
satisfied.
BEI reserves the right to audit or inspect subcontractor, vendor and/or supplier activities at any time
to verify the performance of processes, personnel, inspections, or records.

9.0 MATERIAL MANAGEMENT

9.1 General
Material management shall be governed by procedures that provide guidelines to ensure that the
quality of items received are in compliance with manufacturer / project specifications and
maintained throughout the receipt, handling and storage processes. The receipt, handling and
storage processes shall be in general accordance with the manufacturer’s recommendations. When
applicable, project specific requirements shall be applied to materials received on site. When
manufacturer recommendations and specifications are not readily available, the operating
procedures shall be agreed to between BEI, vendors / suppliers, subcontractors and Owners. When
traceability procedures are required, procedures shall be defined and implemented as required by
project specifications, Owner requirements and/or as deemed necessary by BEI project
management.
9.2 Scope
Materials and equipment shall be controlled by procedures defined and agreed to between BEI,
vendors / suppliers, subcontractors and Owners. Procedures shall be defined to cover at least the
following topics:
• Receipt inspection procedures for material and equipment.
• Documentation for material and equipment transferred between the parties.
• Storage and maintenance practices of supplied materials that meet manufacturer and/or
vendor requirements for storage and maintenance.

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• Control & handling of materials that may be lost, damaged, or otherwise unsuitable for use.
• Identification and traceability processes, as required.
• Ensure that traceability records are turned over from the vendor / supplier to the project for
any material or equipment which requires such records.

10.0 INSPECTION AND TESTING

10.1 General
Inspection and testing shall be performed in a controlled manner per defined procedures and
instruction. Inspection and testing shall be executed at a minimum of the frequency and rates
established within the contract documents, plans, manufacturer and project specifications.
Inspection and testing shall include internal Quality Control inspections, and may include additional
testing and inspections by third party agencies as required. Vendor / supplier inspections shall be
performed as required by contract or as deemed necessary by BEI.
10.2 Scope
Testing may include industry standard testing procedures, specific to a particular trade, activity,
material or product. BEI utilizes internal Quality forms to monitor and ensure the in-process quality
of project tasks. Quality control inspections may be performed by BEI, subcontractor personnel
and/or third party inspectors.
Specific testing services may be subcontracted to a 3rd party testing agency based on the type of
testing and the testing requirements. 3rd party testing agencies shall be required to provide proof of
the following:
• Testing personnel are experienced in the testing methods they will execute.
• Personnel have completed the required training and carry any required certifications.
• Test methods to be utilized shall conform to industry standards.
10.3 Establishing Benchmarks
Benchmarks are an established project standard for a work method and finished product. To ensure
a finished product is in accordance with project specifications, when appropriate, a benchmark will
be established. As defined within BEI’s Quality Program, a benchmark shall be established for
specified finished products. Work performed by or under the direction of BEI may be subject to the
establishment of a benchmark. The scope of required benchmarks shall be defined internally within
BEI. When a benchmark has been defined as required, a benchmark shall be established after the
initial completion of the specified finished product.
Benchmark documents shall be generated in accordance with internal BEI standards. Once
established, benchmarks become the standard by which future work shall be performed. These
benchmarks serve as the agreed upon project standard, aligning the expectations of the key
stakeholders.
10.4 Documentation and Records
Quality documentation and records shall be generated for inspection and testing activities.
Documentation and records generated shall be governed by the Document Control policies and
procedures.

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11.0 CALIBRATION
11.1 General
Calibration is an essential component for ensuring the accuracy of tooling and equipment utilized on
BEI project sites. Tooling and equipment shall be calibrated per manufacturer recommendations,
industry standards and/or project specifications. Calibrations shall be executed against defined
standards and to traceable standards when appropriate.
11.2 Scope
Calibration shall apply to tooling and equipment with defined calibration requirements to ensure
that performed work conforms to the technical requirements. The following criteria are considered
while establishing calibration requirements for tooling and equipment:
• Gauges and instruments utilized for calibration have established requirements for
frequencies and accuracy in accordance with manufacturer's recommendations, industry
standards, or per project specifications.
• Use of known measurement standards traceable to the National Institute of Standards and
Technology (NIST). Where such standards do not exist, the calibration standard shall be
documented and approved.
• A process has been established for maintaining the calibration records and results.
• Controls are in place to assure equipment that is damaged or is of questionable accuracy is
removed from service for repair and recalibration and/or disposal.
• A process has been implemented that assures traceability of tools and equipment to the
calibration records.

12.0 MANAGING NONCONFORMANCE

12.1 General
Nonconformance is managed through a defined process and shall be applied to nonconformities
associated with materials, products and/or processes. The prescribed process covers
nonconformance identification, documentation, analysis, resolution proposal and the
implementation of corrective actions. Nonconforming materials shall be prevented from unintended
use.
12.2 Scope
Nonconforming conditions may be detected by activities associated with auditing, inspections,
testing, Quality form completion, and general observations. Nonconforming conditions shall be
reported by the person that discovers the nonconformance and shall be reported to the BEI project
management team. The BEI project management team shall investigate the reported
nonconformance to determine if the reported condition exists. Reported nonconformities shall be
accepted or rejected based on the findings of the investigation. Accepted nonconformities shall have
a nonconformance report processed through to completion in a timeframe that aligns with the
criticality of the discovered condition. Nonconformance reports shall contain a description of the
nonconforming condition, location, resolution proposal and corrective actions. The nonconformance
report shall be routed, as required, to gather acceptance signature(s).
12.3 Nonconforming Materials
Materials are inspected upon receipt and a determination is made about the acceptability of the
items. Any items found to be in general nonconformance will be:
• Documented in a written form.
• Segregated (when practical) or tagged for nonuse and marked as hold or reject.

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• When required, an engineering and/or Owner evaluation of the item will be secured to
determine usability.
• Nonconformance resolution will be documented.
12.4 Nonconforming Product or Work
If nonconforming work is identified through inspection, testing, Quality form completion or general
observations, the following steps will be taken:
• Nonconforming work will be identified and a nonconformance report generated.
• When required, an Engineer’s evaluation will be secured to determine any necessary action,
utilizing the transmittal process.
• Based upon the findings of the evaluation, one of the following proposed resolutions may be
undertaken:
• Use in as-is condition
• Repair
• Rework
• Replace
• Return
• Other
• When required, based upon Owner and/or Engineer evaluation and recommendation the
resolution shall be recorded within the nonconformance report.

13.0 AUDITING
13.1 General
An auditing program shall be utilized to assess and measure the effective application of the project
Quality Plan and the compliance with project specifications. Audit requirements are defined based
on organizational and project requirements. The prescribed frequency for audits is determined by
the BEI Quality Department and may be adjusted to suit project specifications and/or the scope of
work.
13.2 Scope
The scope of this auditing program includes both process auditing and task quality auditing. Audit
findings shall be utilized to correct deficiencies and drive continuous improvement efforts. Audit
findings shall be utilized to ensure compliance with project specification and requirements. In
addition, audit findings shall be applied to continuous improvement efforts for refining the BEI
Quality Program and project Quality Plans.

14.0 DEVELOPMENT AND PERMITTING

14.1 Site Inspections
Site inspections shall be conducted for feasibility estimates, bid walks, Owner requests, permitting,
project constructability, and environmental reviews. Site inspections shall be conducted in a manner
consistent with BEI’s standard procedures.
14.2 Permits
Permits represent a vital part of the construction of any project. Required permits are needed on
site before construction may begin. Local, county, state, and federal entities often control
permitting activities. Therefore, all areas must be researched to understand the project area
permitting.

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Permit applications will vary from location to location. Local areas may assist in providing proper
forms and information to obtain the permits. It is important to note that many permits require long
lead time and proper planning will be required.

15.0 PROJECT DELIVERY

15.1 Introduction
This project Quality Plan is designed to ensure that site work, deliverables and materials comply with
the project specifications and contract documents through the establishment of general guidelines
and procedures for Quality on BEI projects. The project Quality Plan is not intended to replace
existing contract language, project specifications, or required frequencies. It is intended to
supplement BEI’s understanding of the contract and project documents. The BEI project
management team is responsible for implementing and sustaining the parameters of this project
Quality Plan in general conformance as applied to the established project plans and specifications.
15.2 Pre-construction Activities
15.2.1 Review and Clarification
Prior to the commencement of construction activities, the contract and project documentation
shall be reviewed and clarification shall be sought where required. The BEI project
management team shall ensure that project plans and specifications are understood and
agreed upon.
BEI project management shall perform the following:
• Review pre-construction reports provided by the Owner and/or Engineer.
• Review project plans and contract specifications.
• Review materials manufacturer specifications.
• Perform a site evaluation.
• Review the provided survey of the project.
15.2.2 Pre-construction Alignment
BEI project management shall conduct alignment meetings with representatives covering the
interests of the Owner, Engineer, Subcontractors and any other party of interest to ensure
alignment of project plans, specifications, requirements and expectations.
Pre-construction alignment meetings may be coordinated at the project level, as well as, trade
or discipline specific alignment meetings. BEI reserves the right to request additional alignment
meetings as deemed necessary throughout the duration of the project. Representation by the
Owner, Engineer, Subcontractor and/or any other party may be required depending the context
of the alignment meeting.
15.3 Construction Activities
15.3.1 Process Control
Construction activities shall be performed in general accordance with procedures defined
within the BEI Construction Best Practices, approved subcontractor operating procedures,
and/or industry standard practices. BEI Trade Superintendents, or their designate, shall provide
BEI Construction Best Practices training for BEI crews and monitor compliance with these
trained operating procedures. The same training expectations shall be applied to
subcontractors under the direction of BEI, but shall incorporate the internal process control
training for each respective subcontractor.

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15.3.2 Public Convenience and Safety

It is BEI’s objective to deliver the project with minimum obstruction to public convenience. To
maintain safety and quality on the project, consultation with local transportation authorities
and county officials may be necessary to determine the appropriate traffic control for
operations that may obstruct public traffic.
In addition, it is recognized that special landowner leases, easements, agreements, rights and
reservations may be in place. BEI will work with the Owner to honor those agreements.
Public safety is of the utmost importance to BEI during all construction activities. Every effort
will be made to ensure public safety during each phase of construction.
15.3.3 Environmental Protection
Operations will follow state, local and federal laws and regulations for controlling potential
pollution of the environment. Precautions to prevent pollution of streams, lakes, ponds,
reservoirs, and wetlands with contaminants are required.
15.3.4 Unknown Archeological or Hazardous Materials
In the event archeological or hazardous materials are encountered in the project, work will
cease immediately. BEI management and Owner management shall be notified immediately of
any occurrence.
15.3.5 Project Scope of Work
A project specific Quality Plan will be developed including the project scope of work
construction activities. This project specific Quality Plan will address the associated inspection
and testing requirements per construction activity.
15.4 Inspection and Testing
15.4.1 Inspection and Testing Activities
Inspection and testing activities may include, but are not limited to, the following:
• Vendor / Supplier Inspection and Testing
• In-process Inspection and Testing
• Final Inspection and Testing
15.4.2 Quality Documentation
Applicable inspection forms and test records shall be made available for review by Owner or
Owner’s representatives. Inspection forms and test records shall be included job books as
defined in the contract.

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