Sub: Change of date of Commencement of academic session to 26th September 2023.

Dear students,

We at Galgotias university are eager to welcome you to your beautiful campus. The team of one of the
most highly experienced faculty members and staff are ready to take you on a journey towards your
holistic development.

This has reference to our earlier communication regarding the start of the academic session for students
admitted in the Academic Year 2023. We had earlier informed you that the academic session will
commence from 16th September 2023.

There is a VVIP event scheduled in the vicinity of the university campus and the Hon’ble Prime
Minister of India, Chief Ministers and International VIP are expected to be using Galgotias University’s
world class Infrastructure for the MotoGP 2023 event starting 20.09.2023 – 24.09.2023 at the Buddha
International Circuit, all roads shall remain closed due to high security reasons. The University has
taken the decision to postpone the start of the academic session to avoid any inconvenience to our
student and parents.

The new date for the start of the academic session is 26th September 2023 (schedule attached).
Please report to the Galgotias University Campus on the dates of your respective school. The
different dates for reporting of different schools is given in the Annexure I.
Also bring filled Registration Form as given in Annexure VI.

We understand that the announcement of a new date for the start of the academic session may cause
some adjustments to your plans and we regret the inconvenience.

We at Galgotias University are keenly looking forward to welcoming you at the campus. The fresh
schedule of the orientation program and hostel reporting is attached herewith.

The schedule of Hostel Reporting, Registration and Orientation on campus for the First-Year/Lateral
Entry /Migration students is attached as Annexure I.

Address of Galgotias University: Plot No.2, Sector 17-A, Yamuna Expy, opposite Buddha International
Circuit, Sector 17A, Greater Noida, Uttar Pradesh 203201

Google Map Location Link:

https://goo.gl/maps/LV8R6D4sWJWSLyfy9
This letter contains important information about your arrival on the campus. Please read it carefully.

List of Annexures: Annexure Particulars

No.
I Schedule of Hostel Reporting, Registration and Orientation on
the Campus of First Year/Lateral Entry/Migration Students
admitted in 2023-24

II Reporting and registration at the hostel

III On Campus Registration

IV Document check list

V Laptop Configuration

VI Registration Form (to be filled and submitted at the time of

reporting)
ANNEXURE I:

Schedule of Hostel Reporting, Registration and Orientation on the Campus of

Students admitted in 2023-24 including Lateral/Migration Entry

Date for
Date for Dates for
S.No. Departments Hostel
Registration Orientation
Reporting

01.08.2023 01.08.2023 01.08.2023-

1 • Department of Nursing
Tuesday Tuesday 04.08.2023

04.09.2023 04.09.2023 04.09.2023-

2 • Department of Agriculture
Monday Monday 06.09.2023

• Department of Computer
Applications
• Polytechnic 26.09.2023 26.09.2023 27.09.2023-
3
• Department of Education Tuesday Tuesday 29.09.2023
• Department of Finance & Commerce
• Department of Design

• Department of Humanities
• Department of Media & Mass 27.09.2023 27.09.2023 29.09.2023 –
4
Communication Wednesday Wednesday 01.10.2023
• Department of Hospitality & Tourism

• Department of Computer Science &

Engineering
• Department of Mechanical 29.09.2023 29.09.2023
30.09.2023-
4 Engineering Friday Friday
03.10.2023
• Department of Electrical, Electronics
& Communication Engg.
• Department of Civil Engineering
• Department Basic Sciences
• Department of Biological and
Life Sciences
01.10.2023 01.10.2023 03.10.2023 -
5 • Biomedical Sciences
Sunday Sunday 05.10.2023
• Department of Paramedical & Allied
Sciences
• Department of Pharmacy
• Department of Management
03.10.2023 03.10.2023 04.10.2023 -
6 • Department of Physiotherapy
Tuesday Tuesday 06.10.2023
• Department of Law
ANNEXURE II: REPORTING TO THE HOSTEL

Students who are availing the hostel facility should report on the date mentioned against their school in Annexure I.

GIRLS HOSTEL
Girls should report at the following address: Girls Hostel Wardens:
Galgotias College of Engineering 1. Ms. Kalpana Sharma: +91-9634291892
Knowledge Park-II, Near Pari Chowk, 2. Ms. Namrata Singh : +91-9149303189
Greater Noida, Uttar Pradesh 201310
Google Map Location Link:
https://www.google.com/maps/d/u/0/viewer?mid=1_xhn2GW2vjr8FFkQ_77oI_HJIwM
&ll=28.457129410164796%2C77.49778125768853&z=16

BOYS HOSTEL
Boys should report at the following address: BOYS Hostel Wardens:
Galgotias University 1. Mr. Deepak Kumar: +91-8568888808
Plot No.2, Sector 17-A, Yamuna Expressway 2. Mr. Anoop Tewari : +91-9026677234
Greater Noida, Gautam Buddha Nagar
Uttar Pradesh 203201
Google Map Location Link:
https://goo.gl/maps/LV8R6D4sWJWSLyfy9

The faculty and wardens will be at the hostel registration desk to guide/assist you through the hostel registration
process. The students will be given a hostel registration form and after submission of the filled form and hostel
fee receipt, they will be allotted a room opted for as per the fee paid. The students should bring with them the
following items at the time of reporting to the Hostels.
▪ Mattress
▪ Bedsheet
▪ Pillow + Pillow covers
▪ Blanket or Quilts
▪ Toiletries
▪ Lock
ANNEXURE III: ON CAMPUS REGISTRATION

a) On arrival at the campus, proceed to the registration desk of your Department/ School, where a team
of faculty members will guide you through the registration process.
b) Registration Form has been attached as Annexure VI. You should bring the filled form along with you
to complete the registration quickly.
c) A copy of the fee receipt should be attached with the registration form.
d) The balance fee, if any, can be paid at the fee counter at the university. Original Documents and a copy
of the same should be carried for verification (document checklist is given in Annexure III).
e) After your school/ departmental registration your Id Card will be issued (in case not issued yet) by the
ERP/ admission department. At the time of issue of id card, you will be provided with your student
iCloud login. All class related information will be available on your iCloud login.
f) You will be added to the School/Department WhatsApp group after the due completion of the
admission process.
ANNEXURE IV: DOCUMENT CHECKLIST

Check
S.No. Certificates/Testimonials
box
1 10th Mark Sheet
2 10th Passing Certificate
3 12th Mark Sheet
4 12th Passing Certificate
5 Migration Certificate/Transfer Certificate
6 Gap year affidavit if applicable
7 Character Certificate
8 Medical Fitness Certificate (Original)
9 2 Recent Passport size photos
10 Diploma/ITI Mark Sheet (For Lateral Entry Students)
11 Graduation Mark Sheet & Degree (If Applicable)
12 Post-Graduation Mark Sheet & Degree (If Applicable)
13 Entrance Exam Score/Rank card (If Applicable)
14 Aadhaar Card
15 Admission Offer Letter
16 Caste Certificate (In case of SC/ST/OBC)
17 Certificate(s) for Sports Quota Admission (If Applicable)
18 Certificate of Armed Category (If Applicable)
19 Certificate of Differently Abled (If Applicable)
AIU Equivalence Certificate: Required from Students holding foreign Certificate /
20
Diploma / Degree against the last qualification

Note: - Students are informed to bring the original documents for verification and two sets of Photocopies
of the same along with two recent passport size photos for submission.
Annexure V
It is recommended that students bring with them their own laptop with the following minimum or higher
specifications.

Laptop with the following minimum specifications:

• Processor: i3 and above
• RAM: 8GB
• HDD: 500 GB
• Graphics Card: 1 GB Nvidia Card
• Operating System: Windows 10
• Wireless Network: - 802.11n
• NIC: Gigabit
• Inbuilt Mic, Camera, and speaker
Annexure VI
REGISTRATION FORM
To be filled in BLOCK LETTERS
Programme ………………………………………………………………..………………………………………………

Application No ………………………Admission No ……………………………..………………………………

Aadhaar Card No:…………………… ……………………………… Academic Session …………………….

Category: - General OBC SC ST Minority

Full Name of the Student …………..…..……………………………………………………………………………

Nationality…………………. Religion: - ………………………………… Blood Group ……………………..

Gender: - Male Female Blood Group:………… …………….……..

Father’s Name ……………………………………………Mobile No…………………………………..…..........

Mother’s Name …………………………………… Mobile No ………………………………………..………..

Father’s /Mother’s Occupation ………………………………………………………………………..…………

Grand Father’s Name……………………………… Mobile No ………………………….…………………….

Emergency Contact No.……………………………Date of Birth …………………………………………….

Correspondence Address

Address ……………………………………………………………………………………………………………………………………………………………......

……………………………………..………………………………………………... City………………………….………………PinCode….………..……….

Contact No. (Landline) ……………………………………….…………Student Mob. No……………………………………………..…………….

Student’s E-mail ID ……………………………………………………………………………………………………..………………………………………..

Father’s/Mother’s E-mail Id……………………………………………………………………………………………………………………………………

Permanent Address

Address ………………………………………………………………………………………………………...…………………………………………….………….

…………………..………………….……………………………………………… City …………………………………… PinCode…..…………………………

Contact No. (Landline) …………………………………………………………………………………………..…………………..…………..………………

Local Guardian Name:……………………………….…………….E-mail Id:…………………………………………………..…………………………..

Address………………………………………………………………………………………………………….Mob. No……………………….…………………

Date: ________________ Signature of the Student