Audit Suite Nov 2509

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Corrective Action Report

Summary of audit scores

Core #DIV/0! Tool Hire #DIV/0!


Contract #REF! Lifting #DIV/0!
Fork Lift Total Survey #DIV/0!
Fencing #DIV/0! Power #DIV/0!
Vehicle 1 #DIV/0! Space #DIV/0!
Vehicle 2 #DIV/0! Engineering

Depot Name: Depot No: Date:


Manager Name: Auditor Name:
Date Area Mgr
Audit findings Actions required Action By Due Date Actions taken completed Sign

Issue 1 December 2009 Continue on separate sheet if necessary Page 1 of 35


Depot Name: Depot No: Date:
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Issue 1 December 2009 Continue on separate sheet if necessary Page 2 of 35


Depot Name: Depot No: Date:
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Issue 1 December 2009 Continue on separate sheet if necessary Page 3 of 35


OHSAS 18001:2007 Depot Audit Report
Address: Previous
Audit
Date of Audit: Date:

Auditor/Team:

Persons Contacted:
Outstanding
Non conformities
form previous audit:

Scope of Audit: “The Hire, Sales, Lease, Service, Maintenance, Repair, Test, Inspection, Calibration, Training, Advisory Services,
Fuel management and Asset Services of Plant, Tools, Access and specialised equipment including,
Accommodation, Communications, Compressed Air, Generators, Lifting, Material Handling, Pipework & Engineering,
-1 Pumps, Rail, Safety, Survey, Welding and other specialised Civil / Industrial equipment”
Resources, roles, Job descriptions and the organisation charts can be found on the Intranet, but these reflect the overview only;
responsibly & detailed responsibilities are shown within each procedure.
Authority (4.4.1)

Legal and other The Health & Safety legislation registrar is maintained by the Group SHEQ Directors, updated monthly and made
requirements (4.3.2) avaliable on the intranet.

Objectives and Company objectives and programmes are mainly managed through depot audits, best practice, our legislation
programmes (4.3.3) registrar and Management review meetings.
Management A Management review meeting has been held annually and attended by senior management.
Review(4.6)
Summary of Audit: This audit was performed as part of the 18001 management system.
(4.5.3) The auditor has identified ………. non conformities.
The Depot Manager is to review the recommendations in this report, complete the Corrective Actions report form
and email to the Area manager. The Area manager will verify actions have been taken and email final report to
SHEQ department.
Comments:

Non Conformities results:

Non conformities raised during Non conformities cleared from Total Non conformities
previous Audit previous Audit remaining form Pervious Audit

Non conformities raised during Total Non conformities


this Audit Non conformities during this Audit remaining form this Audit

Total None Conformities outstanding

Company’s 2009 Total Minimum Pass Rate (80%) (4.5.1) Pass rate

Signature of
Auditor: Signature Depot Manager:

Date: Date:

Distribution:

Original: Auditor ( Management Rep)


Depot Manger Group Accreditations Manager
cc: Regional Manager / Regional Director Regional SHEQ Manager

Issue Date 1 December 2009


SHEQ MANAGER CORE 18001 AUDIT (4.3.2 and 4.5.5) PREMISES NAME..................................................................PREMISES NO...................

1 = Pass Audit findings Actions required ( 4.5.3.2 ) By Date


ISO REF NO: Check
0= Required
ControlFail.
of Asbestos at Work Regulations 2002 and CHIP Regs 2002 ( All cover 4.3.1)

4.5.4 / 4.3.1 1 Is there an asbestos register at the premises?

4.5.4 2 Are there asbestos signs displayed as per register?

4.5.3 3 Has all asbestos remedial work been completed?

4.5.3 4 Is there any asbestos damaged?

Control of Substances Hazardous to Health Regulations 2002( All cover 4.3.1)


Is correct storage and warning signs used for
4.4.6 5
potentially dangerous substances?
Is there a COSHH data sheet available for all
4.5.4 6
hazardous substances?
Are potentially dangerous chemicals safely stored,
4.5.3 7
segregated when not in use?

4.4.4 8 COSHH manual available to all employees?

When is the next service due for the premises air Date(12 months max)
4.4.6 9
conditioning system?
Dangerous Substances and Explosive Atmosphere Regulations 2002( All cover 4.3.1)
When is the next service due for the premises gas Date(12 months max)
4.4.2 10
appliance(s)?
Disability Discrimination Act 1995 as amended 2005

4.4.1 11 Is a door bell fitted at low level?

4.4.1 12 Is the door bell in full working order?

Personal Protective Equipment Regulations 1992

4.5.2 13 Are all employees wearing uniform?

P.P.E. log completed and up to date for all


4.4.4. 14
employees?

4.5.2 15 Do all employees wear P.P.E. when appropriate?

4.4.6 16 Do adequate storage facilities exist for P.P.E?

Electricity at Work Regulations 1989


Has 'companies' equipment been tested in
4.5.2 17
accordance with the Own Use Register?
Date(5 year max)
4.5.2 18 When is the next premises electrical inspection due?

Are electrical / gas installations adequately


4.4.6 19
protected?
Has use of employees' own equipment been
4.4.6 20
authorized and electrically tested?
Are electrical circuits clearly identified on distribution
4.4.3 21
boards?

Issue date 1 December 2009 Page 5 of 35


SHEQ MANAGER CORE 18001 AUDIT (4.3.2 and 4.5.5) PREMISES NAME..................................................................PREMISES NO...................

1 = Pass Audit findings Actions required ( 4.5.3.2 ) By Date


ISO REF NO: Check
0= Required
Fail.at Work etc Act 1974 and Workplace (Health, Safety and Welfare) Regulations 1992
Health and Safety
Is the signed Health and Safety Policy Statement on
4.2 22
display?

4.4.6 23 Are walkways clear of trip hazards and obstructions?

4.4.6 24 Are all areas of the premises clean and tidy?

Toilets/wash rooms clean, with toilet rolls, soap, hot


4.4.6 25
water and hand towels available?

4.4.6 26 Are the kitchens and kitchen appliances clean?

4.4.6 27 Are pedestrians and vehicles suitably segregated?

Are safe vehicle, pedestrians, equipment areas


4.4.6 28
clearly defined

4.4.6 29 Are the yard and forecourt free from trip hazards?

Are provisions available for adverse weather


4.4.6 30
conditions. Eg gritting when icy?

4.4.6 / 4.5.4 31 Where provided, is visitors book used?

Is there adequate heating in offices and work areas


4.4.6 32
for employees?

4.4.6 33 Is lighting adequate?

4.4.6 34 Is racking / shelving secure and adequate?

Is equipment on shelving and racking securely


4.4.6 35
stored?
Evidence of weekly checks (depot & workshop), Check back for 2 calender months
4.4.5 36
monthly (office)
Health and Safety ( First Aid Regulations) 1981
Is the accident book available. (VERSION BI 510)
4.5.4 37
minimum 5 forms remaining?
Have all accidents & Incidents been reported in
4.5.3.1 38
accordance with H&S Policy
Are sufficient eye wash stations provided, complete
4.4.6 39
and in date?
Are sufficient first aid kits provided for staff
4.4.6 40
numbers, complete and in date?
Resuscitation poster on display and completed with
4.4.5 / 4.4.3 41
emergency numbers?

4.4.5 / 4.4.3 42 First aid station sign on display?

Is the name of First Aid Appointed Person No 1 Name Date of training


4.4.1 / 4.4.2 43
displayed
Is the name of First Aid Appointed Person No 2 Name Date of training
4.4.1 / 4.4.2 44
displayed

Issue date 1 December 2009 Page 6 of 35


SHEQ MANAGER CORE 18001 AUDIT (4.3.2 and 4.5.5) PREMISES NAME..................................................................PREMISES NO...................

1 = Pass Audit findings Actions required ( 4.5.3.2 ) By Date


ISO REF NO: Check
0= Required
Fail.
Smoke free ( Premises )Regulations 2006
Are no smoking law signs on display at all
4.4.3 45
entrances?

4.4.3 46 Is No Smoking Policy observed?

The Regulatory Reform (Fire Safety) Order 2005 ( All 4.4.7)


Do fire doors open freely and are all fire exits clear
4.4.6 47
of obstructions?
Are all fire exits and assembly points
4.4.3 48
clearly/correctly identified?
Are evacuation procedures posted at all fire exits?
4.4.3 49
Are staff aware of them?
4.4.6 50 Are fire extinguishers correctly installed?

4.4.3 51 Are fire extinguishers identified?

4.4.6 / 4.4.7 52 When were the fire extinguishers last serviced? Date(12 months max)

4.5.4 53 Is the fire drill log on display?

4.4.6 54 When was the last fire drill conducted? Date (6 months max)

Fire risk assessment completed and in date (H & S Date(12 months max)
4.3.1 55
Manager or qualified 3rd party)?
4.5.3 56 Fire Risk Assessment remedial work completed?
Site Managers Fire and Premises Risk Assessment
4.4.5 / 4.3.1 57
completed and in date?
4.3.3 / 4.4.7 58 Is there a premises evacuation plan on display?

4.4.6 59 Check rubbish bins and skips are not over full?

4.4.6 / 4.5.4 60 When was the fire alarm last serviced? Date(12 months max)

Is there a suitable means of raising the alarm in the What is it?


4.4.6 61
event of a fire?
4.5.4 62 Is the fire log book up to date?

4.4.6 63 Does the intruder alarm system operate?

4.4.6 64 Is premises security adequate?

4.4.1 / 4.4.2 65 First person Fire Marshall trained Name

4.4.1 / 4.4.2 66 Second person Fire Marshall trained Name

Flammable liquids stored in lockable metal cabinet


4.5.2 67
displaying warning sign?
LPG/Industrial gasses stored in an approved
4.5.2 68 compound displaying warning signs. + 9kg powder
fire extinguisher
4.5.2 69 Are all gas cylinders stored the right way up?
All gas cylinders at least 2m away from open drains,
4.5.2 70
gulleys & flammable hazards?

Issue date 1 December 2009 Page 7 of 35


SHEQ MANAGER CORE 18001 AUDIT (4.3.2 and 4.5.5) PREMISES NAME..................................................................PREMISES NO...................

1 = Pass Audit findings Actions required ( 4.5.3.2 ) By Date


ISO REF NO: Check
0= Required
Fail. Management of Health and Safety At Work Regulations 1999

Do all employees know how to locate risk


4.3.1 71
assessment findings (intranet / paper)?
Is there signed evidence that all staff have received
4.4.2 72
induction training?
Have operational managers received IOSH Managing
4.4.2 73
Safely training?

4.3.1 74 Have expectant mothers been risk assessed?

4.3.1 75 Have young persons been risk assessed?

Health and Safety (Information for Employees) Regulations 1989

76 Health & Safety notice board available?


4.4.3
Is there a current copy of the company Stress Policy
77
4.4.3 on display
Is there a current copy of the company Drugs and
78
4.4.3 Alcohol policy on display
Health and Safety Law poster on display (and
4.4.3 79
correctly completed if 1999 version)?
Do employees know how to locate the Health and
4.4.3 80
Safety Policy (on the intranet)?
Health and safety memos and bulletins filed and up
4.4.6 / 4.5.4 81
to date?
4.4.2 / 4.4.3 Depot monthly meetings held and agenda returned
82
/ 4.5.4 to SHEQ Coordinator?

83 Accident reporting procedure on display?


4.4.3

Working at Heights Regulations 2005


Is The Working at Height Policy Statement on
4.4.3 84
display?
Are stairways and mezzanine floors safe, i.e. hand
4.4.6 85
rails and kick boards fitted?
Is mezzanine floor loading known and clearly
4.4.2 / 4.4.5 86
displayed?
Is own use access equipment (steps, ladders etc) in
4.4.6 87
good working order?
Is the record of inspection of own use access
4.5.4 88
equipment up to date?

Employers Liability ( Compulsory Insurance ) Act 1969


Is employers liability insurance on display and in Date
4.4.3 89
date?

Health and Safety ( Display Screen Equipment) Regulations 1992


4.3.1 / 4.5.4 Has a VDU risk assessments been completed by all
90
/ 4.4.2 VDU Users?

Issue date 1 December 2009 Page 8 of 35


SHEQ MANAGER CORE 18001 AUDIT (4.3.2 and 4.5.5) PREMISES NAME..................................................................PREMISES NO...................

1 = Pass Audit findings Actions required ( 4.5.3.2 ) By Date


ISO REF NO: Check
0= Required
Fail. Manual Handling Operations Regulations 1992

4.4.6 91 Are heavy and unwieldy objects safely accessible?

Is material handling equipment available for own


4.4.6 92
use?

4.4.3 93 Are walkways adequately marked (indoors & yard)?

4.4.2 94 Have all staff completed manual handling training?

LOLER regulations 1998 and Pressure equipment regulations 1999 & Pressure systems safety regulations 2000
Has own use lifting equipment been examined
4.4.6 / 4.5.4 95
within the prescribed frequency?
Own use compressor (250bl +) written scheme &
4.5.1 96
examined within prescribed frequency?
Is the static plant register of equipment requiring
4.4.5 97
external examination up to date?
Equipment out of test / faulty labeled and
4.4.5 98
quarantined

Meter readings
Online meter readings input and recorded on
N/A
attached checklist
Total
0
Pass
Total
Fail
0
MANAGER SIGNATURE PRINT NAME DATE
I CONFIRM THAT I HAVE BEEN MADE AWARE OF THE AUDIT FINDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER Max
pass
0

4.5.1 Score #DIV/0!


AUDITOR SIGNATURE PRINT NAME DATE

Issue date 1 December 2009 Page 9 of 35


SHEQ MANAGER CORE 18001 AUDIT (4.3.2 and 4.5.5) PREMISES NAME..................................................................PREMISES NO...................

1 = Pass Audit findings Actions required ( 4.5.3.2 ) By Date


ISO REF NO: Check
0= Required
Fail. Additional Health & Safety Manager Checks
Date Score Close
Is equipment hired from this location? If yes complete a contract check

Does the depot have a forklift or telehandler? If yes complete Fork Lift Audit worksheet

If yes complete a Lightside audit and has workshop manager audit been
Is this a Lightside Tools depot?
carried out within past 12 months?

If yes complete a Lightside audit and has a road tow/light plant audit
Does this depot supply road tow or light plant equip.?
been carried out within past 12 months?

If yes complete a Lightside audit and has a welding audit been carried
Is this depot a Lightside Welding depot?
out within past 12 months?

If yes complete a Lightside audit and has a fencing audit been carried
Is this depot a Lightside Fencing depot?
out within past 12 months?

Do vehicles operate from these premises? If yes complete the Vehicle Audit Worksheet

Do subcontract hauliers operate from this location? If yes complete Code of Conduct Haulier audit

Is this a Heavyside Lifting depot? If yes complete an operation specific audit

Is this a Heavyside Survey depot? If yes complete an operation specific audit

Is this a Heavyside Power depot? If yes complete an operation specific audit

Is this a Heavyside Space depot? If yes complete an operation specific audit

Is this a Heavyside Engineering depot? If yes complete an operation specific audit

Issue date 1 December 2009 Page 10 of 35


SHEQ MANAGER 18001-FENCING AUDIT PREMISES NAME.....................................................................NUMBER............................ .

ISO REF NO: Check 1 = Pass Findings Actions By Date


0= Required
Fail.
Provision and Use of Work Equipment Regulations 1998
READY FOR HIRE EQUIPMENT

4.4.6 1 Panels batched and stored correctly

4.4.6 2 Blocks stored correctly

4.4.6 3 Hoarding panels batched and stored correctly

4.4.3 4 Safety leaflets available for temporay fencing

4.4.6 5 Pedestrian barrier batched and stored correctly

4.4.3 6 Safety leaflets available for pedestrian barrier

4.4.6 7 Decking components segregated and stored correctly

4.4.3 8 Safety leaflet available for decking

RETURNED FROM HIRE

4.4.6 9 Returned equipment segregated from ready for hire?

DEFECTIVE EQUIPMENT
4.4.6
10 Defective equipment identified by label segregated?
4.4.5

Ref Additional comments:

Total
0
Pass
MANAGER SIGNATURE: PRINT NAME: DATE Total
0
Fail
I CONFIRM THAT I HAVE BEEN MADE AWARE OF THE AUDIT FINDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER Max
0
poss
Score #DIV/0!
AUDITOR SIGNATURE: PRINT NAME: DATE

Issue date 3 July 2009 Page 11 of 35


SHEQ MANAGER FORK LIFT AUDIT PREMISES NAME...........................................................................NUMBER...................

Complete one checklist for every forklift at the premises include hired fork lifts as well as Speedy Hire owned

Make and model: Fleet number/serial number

ISO REF 1 = Pass


Ref Check 0 = Fail Audit findings Actions required Action by Due date
4.4.3 1 Do premises have adequate signage internal & external?
4.4.6 2 Ground conditions suitable for FLT use?
4.4.6 3 Are pedestrians adequatly segregated from forklift movements?
4.4.6 4 Ignition key removed from forktruck when unattended?
4.4.6 5 Does horn work?
4.4.6 6 Seat belt fitted and in good condition?
4.4.6 7 Seat belt being worn by all drivers?
4.4.6 8 Roll over protection fitted?
4.4.6 9 Warning beacon fitted?
4.4.3 10 Safe working load plate or sticker displayed?
4.4.6 11 Are tyres in good condition?
4.4.4
4.4.5 12 Daily pre-use inspection recorded?
4.4.4
4.4.5 13 Certificate of through examination available? (Within 12 months)
4.4.6 14 Requirements of last thorough examination carried out?
4.4.6
4.4.5 15 Last service date? (Within 12 months)

Driver Name:
4.4.2 16 Ask for certificate as evidence of Fork Truck Training? Certificate no:
4.4.2 17 Within Expiry Date (Give date):
Driver Name:
4.4.2 18 Ask for certificate as evidence of Fork Truck Training? Certificate no:
4.4.2 19 Within Expiry Date (Give date):

Ref Additional comments:

Pass 0
MANAGER SIGNATURE: PRINT NAME: DATE Fail 0
I CONFIRM THAT I HAVE BEEN MADE AWARE OF THE AUDIT FINDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER Max 0
Total #DIV/0!

Issue date 1 December 2009 Page 12 of 35


SHEQ MANAGER FORK LIFT AUDIT PREMISES NAME...........................................................................NUMBER...................

AUDITOR SIGNATURE: PRINT NAME: DATE

Issue date 1 December 2009 Page 13 of 35


SHEQ MANAGER 18001 - HAULIER HAULIER ........................................... DRIVER NAME .......................................................... VRN .......... ......................
ISO REF LINE NO: Check 1 = Pass Audit findings Actions required Actions by Date Required
0=
Fail.
ARRIVAL ON SITE

4.4.3
1 Site speed limit 5mph being observed?
4.4.6
4.4.6
2 Load safely secured on vehicle?

4.5.2
3 Load security straps/chains in good condition?
4.4.6
4.4.6
4 Correct PPE? Hi-vis, hardhat & safety footwear worn?

4.4.1
5 Driver reported to Office / Site Forman on arrival?
4.4.3

CERTIFICATES

4.4.5 Exp dates:


6 Operators Licence and Road Tax in date?
4.4.4
4.4.2 Trained by: Exp Date:
7 Hiab operator training certificate available for inspection?

4.4.5 Retest due date:


8 Hiab annual ROTEL Certificates available and in date?
4.4.4
4.4.5 Retest due date:
9 Lifting chains/accessories 6 monthly ROTEL inspections?
4.4.4
4.3.1 Generic / site specific
10 Risk assessment and method statement available?

4.4.6 ADR Licence exp date:


ADR equipment - TREM Card, Extinguishers, wheel chock, torch, spill kits,
4.4.5 11
eye wash, first aid kit etc
4.4.4

OFFLOADING PREPARATION

4.4.6 12 Vehicle parked in safe position, stable ground, overhead cables?

4.4.6 13 Outriggers fully extended both sides?

4.4.6 14 Spreader pads used?

4.4.6 15 Ladders suitable and in good condition?

4.4.6 16 Ladders positioned appropriately, and footed if double-stacking?

Harness available. (and worn if access is to the roof is necessary to sling. Ie If no harness available, state why -
4.4.6 17
Double-Stacked cabins.)
4.4.6 Slinging method used - 4 corner / harnessed
18 Chains / winch safely secured to unit?

Issue date1 December 2009 Page 14 of 35


SHEQ MANAGER 18001 - HAULIER HAULIER ........................................... DRIVER NAME .......................................................... VRN .......... ......................
ISO REF LINE NO: Check 1 = Pass Audit findings Actions required Actions by Date Required
0=
Fail.
LIFTING OPERATION

4.4.2
19 Is the driver being assisted? Signaller available / required?
4.4.3 Who?

4.4.6 20 Route of lift clear of obstacles?

4.4.6 21 Are tag lines being used? (Windy conditions)

4.4.2
22 Operator stood in safe area?
4.4.6

4.4.6 23 Test lift / pull carried out?

4.4.6 24 Lifting/ winching operation carried out smoothly and safely?

4.4.2
25 Operator checking vehicle for irregular movement of load?
4.4.6

4.4.6 26 Equipment lifted / pulled in to position correctly?

LIFT COMPLETION AND SITE EXIT

27 Chains removed/Left on unit roof with mother ring NS middle? 1


4.4.6

28 Hiab folded away correctly? 0


4.4.6

29 Outriggers returned in safe position? 1


4.4.6

30 Load sufficiently secured to vehicle bed? n/a


4.4.6
4.4.4
31 Driver issued/returned correct paperwork before leaving depot? 1
4.4.5

32 Exit site in safe manner using correct traffic routes? 0


4.4.6

Ref Additional comments:

Total Pass 3
MANAGER SIGNATURE: PRINT NAME: DATE Total Fail 2
I CONFIRM THAT I HAVE BEEN MADE AWARE OF THE AUDIT FINDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER Max poss 5
Score 60%
AUDITOR SIGNATURE: PRINT NAME: DATE

Issue date1 December 2009 Page 15 of 35


SHEQ MANAGER 18001 - SPACE SPECIFIC PREMISES NAME..................................................................PREMISES NO...................
ISO REF LINE 1 = Pass Audit findings Actions required Actions by Date Required
Check 0=
NO: Fail.

STATUTORY SIGNS, SAFETY NOTICES & POSTERS DISPLAYED

1 Speedy Space site Safety Sign at entrance to yard?


4.4.3

2 Driver/Operator Depot Safety Rules Displayed?


4.4.3

3 Weill’s Disease poster on display?


4.4.3

4 Avoiding Falls From Height poster on display?


4.4.3

WORKPLACE SAFETY REGISTER (CHECKS NOT COVERED IN CORE AUDIT)

Check all sections are complete and up to date.


5 Is Workplace Safety Register up to date?
4.4.5

6 Is depot training register up to date?


4.4.2

7 Has all outstanding training been requested?


4.4.2

8 Are test equipment fault simulation tests up to date?


4.5.2

9 Are premises RCD trip tests up to date?


4.5.2
4.4.4
10 Are spray booth weekly checks up to date?
4.4.5
4.4.4
11 Are mobile crane daily checks being completed and filed?
4.4.5

12 Is depot traffic management plan up to date?


4.4.3

TRAINING

13 Do all operational staff have CSCS cards?


4.4.2

14 List persons who require CSCS cards:


4.4.2
Name Date of training
15 Mobile Crane trained person#1
4.4.2
Name Date of training
16 Mobile Crane trained person#2
4.4.2
Name Date of training
17 Vehicle Banksman trained person #1
4.4.2
Name Date of training
18 Vehicle Banksman trained person #2
4.4.2

Issue Date 1 December 2009 Page 16 of 35


SHEQ MANAGER 18001 - SPACE SPECIFIC PREMISES NAME..................................................................PREMISES NO...................
ISO REF LINE 1 = Pass Audit findings Actions required Actions by Date Required
Check 0=
NO: Fail.
Name Date of training
19 Slinger Signaller Trained Person #1
4.4.2

TRAINING Cont...

Name Date of training


20 Slinger Signaller Trained Person #2
4.4.2
Name Date of training
21 NICEIC / Cabin testing trained person #1
4.4.2
Name Date of training
22 NICEIC / Cabin testing trained person #2
4.4.2
Name Date of training
23 17th Edition Electrician Trained person #1
4.4.2
Name Date of training
24 17th Edition Electrician Trained person #2
4.4.2

CABIN ELECTRICAL TESTING

25 Depot has a minimum of 2 sets of cabin test instruments?


4.4.6

26 Are all cabin test meters in annual calibration?


4.5.4

27 Does depot have facility to power up cabins and test RCDs?


4.4.1

28 Adequate stocks of cabin Electrical Test Certificates?


4.4.4

PERSONAL PROTECTIVE EQUIPMENT

Does depot have sufficient stocks of replacement PPE, inc spraying


29
4.4.6 respirators?
Is paint sprayer wearing respiratory protection? Type used:
30
4.4.6 Must be either air fed hood or 3M 4255 respirator

FLAMMABLES AND HAZARDOUS SUBSTANCES

31 Are all old customer extinguishers stored in safe place?


4.4.6

32 Have all old / customer LPG cylinders been disposed of?


4.4.6
Is there a 9kg Dry Powder fire extinguisher at hand near painting
33
4.4.6 area?
4.3.1
34 Are Paints and solvents etc stored in a suitable metal store?
4.4.6

35 Is paint store vented?


4.4.6

Issue Date 1 December 2009 Page 17 of 35


SHEQ MANAGER 18001 - SPACE SPECIFIC PREMISES NAME..................................................................PREMISES NO...................
ISO REF LINE 1 = Pass Audit findings Actions required Actions by Date Required
Check 0=
NO: Fail.

36 Appropriate flammable warning signs displayed on paint store?


4.4.2

37 Are all old fridges correctly disposed of?


4.4.6

TRAFFIC ROUTES

38 Is traffic Management Plan On Display?


4.4.3

PREMISES ACCESS AND YARD AREAS

4.4.6 39 Are all cabins stacked safely?

4.4.6 40 Do any cabins show signs of lifting eye damage?

4.4.6 41 Are effluent tanks stored max 4 high and not on top of units?

4.4.6 Ground in good condition? Has RM forwarded ground conditions


42
4.4.4 report to Properties in last 3 months?
4.3.1 Is lifting area free from overhead cables/obstructions?
43
4.4.6 (Clearance: 15m for metal / 9m for wooden pylons/poles)
Are depot use metal staircases clean, have good tread and
44
4.4.6 highlighted on step edge?

HOUSEKEEPING

45 Cabin storage/yard areas free from waste materials?


4.4.6

46 Are depot materials and storage areas tidy?


4.4.6

47 Are Workshop / working areas tidy?


4.4.6

48 Is spray shed tidy? No open solvent containers?


4.4.6

48 Waste materials safely stored with no nails or screws left protruding?


4.4.6

MOBILE CRANE

50 Crane daily checks completed?


4.4.4
Name Date of training
51 Crane operative adequately trained?
4.4.2
Name Date of training
52 Slinger Signaller adequately trained?
4.4.2

Issue Date 1 December 2009 Page 18 of 35


SHEQ MANAGER 18001 - SPACE SPECIFIC PREMISES NAME..................................................................PREMISES NO...................
ISO REF LINE 1 = Pass Audit findings Actions required Actions by Date Required
Check 0=
NO: Fail.

4.4.4 Date
53 Is crane within annual inspection?
4.4.5
Date
54 Are crane attachments within 6 monthly inspection?
4.4.4

55 Are Beware of Plant signs in place at yard entrance?


4.4.3

ELECTRICAL SAFETY

56 Does depot have PAT test facility?


4.4.6
4.4.3
57 P.A.T Test procedure poster displayed?

4.4.6
58 P.A.T BS921 Rubber mat on floor?

4.4.6
59 P.A.T Warning light functions correctly?

4.4.6
60 P.A.T Safety isolation button functions correctly?

4.4.3
61 P.A.T No unauthorised entry poster displayed?

4.4.6
62 P.A.T Temporary non conductive barrier fitted?

4.5.4
63 P.A.T Weekly fault simulator tests recorded?

4.4.2
64 P.A.T Names of trained test personnel displayed?

4..5.4 Date
65 P.A.T Test unit calibrated?

4.4.3
66 P.A.T Located on a shelf with a right/left location option?

4.5.4
67 P.A.T Test Station RCD record log up to date?

PAINT

68 Does depot use water based paints?


4.4.6

ACCESS EQUIPMENT

69 Are all relevent staff trained in WAH equipment?


4.4.2

HAULAGE CONTRACTORS

Issue Date 1 December 2009 Page 19 of 35


SHEQ MANAGER 18001 - SPACE SPECIFIC PREMISES NAME..................................................................PREMISES NO...................
ISO REF LINE 1 = Pass Audit findings Actions required Actions by Date Required
Check 0=
NO: Fail.

4.4.2 Is depot using Approved Hauliers ? List


70
4.4.3 All hauliers must have signed the Code of Conduct
4.4.1
71 Are all haulage contractors supervised in yard?
4.4.3

72 Are haulage contractors working at safely? WAH, PPE, FPE?


4.4.6

Ref Additional comments:

0
Total Pass

Total Fail 0
MANAGER SIGNATURE PRINT NAME DATE

Issue Date 1 December 2009 Page 20 of 35


SHEQ MANAGER 18001 - SPACE SPECIFIC PREMISES NAME..................................................................PREMISES NO...................
ISO REF LINE 1 = Pass Audit findings Actions required Actions by Date Required
Check 0=
NO: Fail.
THE AUDIT FINDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER
Max poss 0

Score #DIV/0!
AUDITOR SIGNATURE PRINT NAME DATE

Issue Date 1 December 2009 Page 21 of 35


SHEQ MANAGER 18001 - TOOL HIRE SPECIFIC PREMISES NAME.................................................................NUMBER.. ......................
ISO REF LINE NO: Check 1 = Pass Audit findings Actions required Actions by Date Required
0=
Fail. and Use of Work Equipment Regulations 1998
Provison

MECHANICAL/ELECTRICAL/GENERATOR/AIR (RETURNED FROM HIRE)


4.4.6 1 Returned itemised equipment segregated from ready for hire?

4.4.6 2 Returned itemised equipment, Green ready for hire card removed?
4.4.4
4.4.6 3 Returned itemised equipment, Test record tickets removed?
4.4.4
MECHANICAL/ELECTRICAL/GENERATOR/AIR (DEFECTIVE)

4.4.6 4 Defective itemised equipment segregated?

4.4.6 5 Defective itemised equipment identified by blue workshop label?


4.4.4
ACCESS EQUIPMENT (DEFECTIVE)

6 Defective access equipment identified by label or segregated?


SAFETY INSTRUCTION/INFORMATION

4.4.3 7 Adequate stocks of safety leaflets held at depot?

4.4.3 8 Safety leaflet attached to equipment except where specified below?

4.4.3 9 Steel props safety leaflet at hire counter?

4.4.3 10 Scaffold board/steel trestle safety leaflet at hire counter?

4.4.3 11 Hand rail system safety leaflet attached?

4.4.3 12 Safe deck safety instruction leaflet at hire counter?

4.4.3 13 Rubbish chute safety leaflets at hire counter?

4.4.3 14 Access inspection procedure on display?

4.4.3 15 Access inspection tick box chart on display?

4.4.3 16 Itemised access inspection prompt sheets?

WORKSHOP
17 Workshop equipment guarded & maintained?
18 Equipment fitted with abrasive wheels maintained by trained staff?

Electricity at Work Regulations 1989 & Provision and Use of Work Equipment Regulations 1998

P.A.T TEST STATION

4.4.3 19 P.A.T Test procedure poster displayed?

4.4.6 20 P.A.T BS921 Rubber mat on floor?

4.4.6 21 P.A.T Warning light functions correctly?

4.4.6 22 P.A.T Safety isolation button functions correctly?

4.4.3 23 P.A.T No unauthorised entry poster displayed?

4.4.6 24 P.A.T Temporary non conductive barrier fitted?

4.5.4 25 P.A.T Weekly fault simulator tests recorded?

4.4.2 26 P.A.T Names (and certificate) of trained test personnel displayed?

4.5.4 27 P.A.T Test unit calibrated? Date due:

4.4.3 28 P.A.T Located on a shelf with a right/left location option?

4.5.4 29 P.A.T Test station RCD record log up to date?

Issue date 1 December 2009 Page 22 of 35


SHEQ MANAGER 18001 - TOOL HIRE SPECIFIC PREMISES NAME.................................................................NUMBER.. ......................
ISO REF LINE NO: Check 1 = Pass Audit findings Actions required Actions by Date Required
0=
Fail.
4.5.4 30 R.C.D Tester, tachometer and generator tester calibrated?

Issue date 1 December 2009 Page 23 of 35


SHEQ MANAGER 18001 - TOOL HIRE SPECIFIC PREMISES NAME.................................................................NUMBER.. ......................
ISO REF LINE NO: Check 1 = Pass Audit findings Actions required Actions by Date Required
0=
Fail.
The Manufacture & Storage of Explosives Regulations 2005
STORAGE OF EXPLOSIVE CARTRIDGES

4.4.6 31 Cartridges stored inside lockable metal case?

4.4.3 32 Explosive warning sign displayed on the metal case?

Management of Health and Safety At Work Regulations 1999


GENERAL

4.4.6 33 Suitable area available for charging lead acid batteries?


4.4.6 34 Gas hose & regulator fitted to hire fleet equipment in date ?

4.4.3 35 Speedy Hire Conditions of Hire Poster on display

Health and Safety ( Safety Signs and Signals )Regulations 1996


4.4.3 36 Weils poster on display

Ref Additional comments:

Total Pass 0
MANAGER SIGNATURE: PRINT NAME: DATE Total Fail 0
UDIT FINDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER Max poss 0
Score #DIV/0!
AUDITOR SIGNATURE: PRINT NAME: DATE

Issue date 1 December 2009 Page 24 of 35


SHEQ MANAGER VEHICLE AUDIT DEPOT NAME...........................................................NUMBER......................

Complete one checklist for at least one vehicle (commercial or car) after every depot audit Vehicle 1 Vehicle 2

Pass 0 0

Vehicle 1 make and model: Registration number 1 Fail 0 0

Vehicle 2 make and model: Registration number 2 Max 0 0

Vehicle 1 Vehicle 2 Score #DIV/0! #DIV/0!


ISO REF
1 = Pass 1 = Pass Date
Ref Check 0 = Fail 0 = Fail Actions required Action by Required
4.4.6 1 Is the bodywork free from damage or flaw which may pose an injury or risk?
4.4.6 2 Is the windscreen free from cracks/chips which may obstruct the drivers view?
4.4.6 3 Are the tyres in good condition free from excessive wear?. If in doubt contact the Michelin Tyre Line.
4.4.6 4 Check all lights are operating correctly, check the condtion of lenses ?
4.4.6 5 Is load area of commercial vehicles free from trip hazards etc ?
4.4.6 6 Check condition and operation of load bed guard rails?
4.4.6 7 Are anchor points in good condition ?
4.4.6 8 Check tail lift condition and operation ?
4.4.6 9 Check condition and operation of tail lift guard and rear gate?
4.4.6 10 All commercial vehicle must carry at least 4 webbing straps, are they present and in good condition ?
4.4.6 11 Does the vehicle have a ladder/staging clamp and is the driver using it?
4.4.6 12 Does the vehicle have means of carrying small items safely, i.e. van vault or box?
4.4.6 13 If the vehicle is fitted with a tow bar check that it is servicable and correctly fitted
4.4.3 14 "Hows my Driving" sticker displayed at rear of vehicle and legiable ?
4.4.6 15 Check quantity and serviceability of commercial vehicle extinguishers ?
4.4.3 16 Is a sticker displayed identifying the presence of a first aid kit and fire exingusher on board ?
4.4.6 17 Is a complete first aid kit available and in date ?
4.4.3 18 Is a load procedure sticker displayed inside the vehicle ?
4.4.6 19 Does the vehicle have a handsfree kit fitted ?
4.4.6 20 Check operation of reversing alarm and parking sensors (Where fitted). Do they work correctly ?
4.4.3 21 Is there a no smoking sticker displayed ?
4.4.6
4.4.4 22 Service History must be stamped and up to date.
4.4.6 23 Ensure that Tachograph is operating correctly and in date.. Date (vehicle 1)……………...……. Date (vehicle 2)……………………………..
4.4.6
4.4.4 24 Check correct completion of vehicle log book.
4.4.3 25 Z Card must be in place on the reverse of the Speedy Tax Disc Holder.
4.4.6 26 Tax disc must be current and legible.
4.4.6
4.4.4 27 If the vehicle is fitted with a tail lift check for current certificate of thorough examination
4.4.2 28 Check with Group Transport that driving licence has been checked in the last 6 months.
4.4.6 29 Is a wheel chock carried when required?
4.4.7 30 Spil Kit avaliable in vehicels were required?
4.4.7 31 Is a drip tray carried in ser vice vehicels?
4.4.3 32 Are ADR orange plates avaiable & fitted when required?

4.4.3 33 Is a diesel Tremcard carried when required?

Ref Additional comments:

MANAGER SIGNATURE: PRINT NAME: DATE

I CONFIRM THAT I HAVE BEEN MADE AWARE OF THE AUDIT FINDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER

AUDITOR SIGNATURE: PRINT NAME: DATE

Issue date 1 December 2009 Page 25 of 35


SHEQ MANAGERS 18001 - LIFTING SPECIFIC PREMISES NAME......................................................NUMBER............................

ISO LINE Check 1 = Pass Audit findings Actions required Actions by Date
REF NO: 0 = Fail Required
Provision and Use of Work Equipment Regulations 1998
Is there a corporate abrasive wheels poster
4.4.3 1 displayed in the workshop
Workshop lifting equipment is in good working
4.4.6 order, has current report of through examination,
4.4.4 and is colour coded with the current colour, which
4.4.5 should be displayed on the LOLER board in the
4.4.3 2 workshop
4.4.6 Vertical, horizontal, jack testing machines are in
4.4.4 good working order, suitably guarded and where
4.4.5 3 applicable calibrated.
Pedestal, bench and angle grinders are safe to
operate. Tool rests, eye shields and guards are
4.4.6 4 fitted and adjusted correctly.

4.4.6 5 Grinding wheels are adequately dressed and true


If a chain polishing machine is used at the
premises, check that it is safe to operate &
4.4.6 6 adequately guarded.
Human Resources
Are all employees at the depot listed on the
4.4.2 7 training records
4.4.2
4.5.4 8 Are training records up to date
Has the manager carried out and reviewed the
employees training and job chats in the last 12
4.4.2 9 months. Enter dates.

Issue Date 1 December 2009


SHEQ MANAGERS 18001 - LIFTING SPECIFIC PREMISES NAME......................................................NUMBER............................

Electricity at Work Regulations 1989 & Provision and Use of Work Equipment Regulations 1998

P.A.T TEST STATION

4.4.3 10 P.A.T Test procedure poster displayed?

4.4.6 11 P.A.T BS921 Rubber mat on floor?

4.4.6 12 P.A.T Warning light functions correctly?

P.A.T Safety isolation button functions correctly?


4.4.6 13
4.4.3 14 P.A.T No unauthorised entry poster displayed?
4.4.6 15 P.A.T Temporary non conductive barrier fitted?
4.5.4 16 P.A.T Weekly fault simulator tests recorded?

P.A.T Names of trained test personnel displayed?


4.4.2 17
P.A.T Test unit calibrated?
4.5.4 18 Date due:
P.A.T Located on a shelf with a right/left location
4.4.3 19 option?
P.A.T Test station RCD record log up to date?
4.5.4 20
R.C.D Tester, tachometer and generator tester
4.5.4 21 calibrated?
Ref Additional comments:

Issue Date 1 December 2009


SHEQ MANAGERS 18001 - LIFTING SPECIFIC PREMISES NAME......................................................NUMBER............................

0
Total Pass

Total Fail 0
ANAGER SIGNATURE PRINT NAMEDATE
INDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER
Max poss 0

Score #DIV/0!
UDITOR SIGNATURE PRINT NAMEDATE

Issue Date 1 December 2009


SHEQ MANAGERS 18001 - SURVEY SPECIFIC PREMISES NAME................................................No:...............

ISO REF NO: Check 1 = Pass Findings Actions By Date


0 = Fail. Name Required

Electricity at Work Regulations 1989


4.4.6 1 Are electrical tests carried out to hire equipment chargers
4.4.4 ( check 10 items)
P.A.T Test Station
4.4.3 2 Is the Test procedures poster on display
4.4.6 3 BS921 Rubber mat on floor
4.4.6 4 Warning light functioning correctly
4.4.6 5 Safety Isolation button functioning correctly
4.4.3 6 No unauthorized entry poster displayed
4.5.4 7 PAT Tester in calibration date: Date
4.5.4 8 PAT Tester RCD Tested in calibration date: Date
4.4.3 9 PAT Tester can be located left or right.
4.4.6 10 Non conductive barrier fitted
4.5.4 11 Fault simulation test log completed
4.4.2 12 Names of trained test personnel on display
4.5.4 13 RCD test record log up to date
Health and Safety at Work Act 1974 and Provision & Use of Work Equipment Regs 1998
4.4.2 Person Trained to check Gas monitor # 1
4.5.4 14 Name
4.4.2 Person Trained to check Gas monitor # 2
4.5.4 15 Name
4.4.2 Person Trained to check Tripod/ harness & winch # 1
4.5.4 16 Name
4.4.2 Person Trained to check Tripod/ harness & winch # 2
4.5.4 17 Name
4.4.2 Person Trained to check escape sets# 1
4.5.4 18 Name
4.4.2 Person Trained to check escape sets# 2
4.5.4 19 Name
4.4.2 Person Trained to check BA sets # 1
4.5.4 20 Name
4.4.2 Person Trained to check BA sets # 1
4.5.4 21 Name
4.4.2 Person Trained to check Cable Locator sets # 1
4.5.4 22 Name
4.4.2 Person Trained to check Cable Locator sets # 2
4.5.4 23 Name

Issue Date 1 December 2009


SHEQ MANAGERS 18001 - SURVEY SPECIFIC PREMISES NAME................................................No:...............

ISO REF NO: Check 1 = Pass Findings Actions By Date


0 = Fail. Name Required

Health and Safety at work Act 1974 and Workplace ( Health, Safety and Welfare Regulations 1992
4.4.6
4.4.3 24 Is the pre hire check manual available
4.4.6 25 Returned equipment segregated from ready for hire equipment?
Have all certificates been removed from returned equipment?
4.4.5 26
4.4.6 27 Is defective /damaged equipment segregated?
4.4.5 28 Does damaged equipment have paperwork attached.
Health and Safety ( Safety Signs and Signals )Regulations 1996
4.4.3 29 Weils poster on display

Provision and Use of Work Equipment Regulations 1998


4.5.4 30 Is the CAT Checker in date : DATE
4.5.4 31 Is the collimator in date : DATE
H&S at Work Act /Puwer / Supply of Machinery( Safety) ( Amendment) Regulations 1994
Ready for hire equipment
4.4.4 32 Check all ready for hire equipment is in conforming area and
Certificates have been completed
4.4.6 Check all equipment is correctly fleet numbered and stickered
33

Issue Date 1 December 2009


SHEQ MANAGERS 18001 - SURVEY SPECIFIC PREMISES NAME................................................No:...............

Ref Additional comments:

Total
Pass 0
Total Fail
MANAGER SIGNATURE PRINT NAME DATE 0
I CONFIRM THAT I HAVE BEEN MADE AWARE OF THE AUDIT FINDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER 0
Max poss

Score
AUDITOR SIGNATURE PRINT NAME DATE #DIV/0!

Issue Date 1 December 2009


SHEQ MANAGERS 18001- POWER SPECIFIC PREMISES...........................................NUMBER.....................

1 = Pass Findings Actions By Date Required


ISO REF NO: Check
0 = Fail

Provison and Use of Work Equipment Regulations 1998

EQUIPMENT FOR HIRE


Are adhesive warning labels and operating
4.4.3 1 instructions legible, on all equipment?

4.4.6 2 Are there any signs of damage or defect?


Is equipment clean and displaying company
4.4.6 3 logo?
Is the equipment in the correct designated
4.4.6 4 area?
Is the equipment status labelled – Pre-Hire,
4.4.4 4.4.5 5 Service, Repair? (Pumps and Comps only)

4.4.6 6 Are the canopy lids closed when not attended?


Adequate stocks of Adhesive Plant Safety
4.4.3 7 Labels?
Wheel nut indicators adequate stock? Being
4.4.6 8 retrofitted to equipment at time of service?

4.4.4 4.4.5 Check equipment paperwork and service files


4.5.4 9 are up to date
Is there a corporate abrasive wheels poster
4.4.3 10 displayed in the workshop

Health and Safety at Work Act 1974, Management of the Health and Safety at Work Act 1999, Employers Liability (Compulsory Insurance) Act 1969

DISPLAYED AND AVAIALBLE INFORMATION

4.4.3 11 Certificate of Motor Insurance? Current?

4.4.3 12 Service Engineers Site Safety Guidance

4.4.3 13 Drivers Site Safety Guidance

4.4.3 14 Guide to Transporting Diesel by Road poster

4.4.3 15 Tyre Safety Care poster


SHEQ MANAGERS 18001- POWER SPECIFIC PREMISES...........................................NUMBER.....................

4.4.3 16 Weil’s Disease poster

4.4.3 17 Avoiding Falls From Height poster

4.4.3 18 Safety Start Here PPE Poster

4.4.3 19 H&S info via the Speedy Intranet Poster

Workplace (Health Safety and Welfare) Regulations 1992

WORKPLACE IMPLEMENTATION

4.4.6 20
Are surveillance cameras fully operational?

Control of Substances Hazardous to Health Regulations 2002

4.5.4 21 Paint Shops (only) – 14 month filter check


Paint shop personnel are medically fit for job,
4.4.2 22 check currency of medical report?
Check COSHH report for LEV system?
4.5.4 23 Current?
Is there an appropriate Hazard Warning sign
4.4.3 24 on all storage tanks?

4.4.6 25 Is the fume extraction fan for the battery


charging cage operating?

Road Traffic Act 1988, Carraige of Dangerous Goods (ADR) Regulations 2004

COMPANY VEHICLE ARRANGEMENTS


Are Tachograph Discs correctly completed? –
4.4.4
26 Only the one in use and one previous left in
4.4.5
the vehicle
4.4.4 Are the used Discs being sent away for
27
4.4.5 verification?
4.4.4 Are at least 12 months of the used discs being
28
4.5.4 retained on file in the Depot?

4.4.3 29 FTA Small Vehicle towing trailers poster

4.4.3 30 Are ADR Orange Plates available & fitted when


required?
SHEQ MANAGERS 18001- POWER SPECIFIC PREMISES...........................................NUMBER.....................

4.4.4
4.5.4 31 Have IBC's been tested at 2 1/2 year intervals
4.4.2 internally by competant staff (trained)?

4.4.4 Have 5 year IBC tests been completed by


32 nominated suppllier, is there evidence of the
4.5.4
test?
Only using company Approved Hauliers ? –i.e.
4.4.6 33 must all have signed up to our Code of
Conduct

Lifting Operations Lifting Equipment Regulations 1998

ARRANGEMENTS FOR FLT's and STATIC PLANT

4.4.6 4.4.4 34 Trolley jacks, available, in good order, labelled


and certificated.

4.4.6 4.4.4 35 Bottle jacks, available, in good order, labelled


and certificated.

4.4.6 4.4.4 36 Lifting chains, available, in good order, labelled


and certificated

4.4.6 4.4.4 37 Axle stands, available, in good order, labelled


and certificated

4.5.4 38
Certificates filed and available for inspection
Ref Additional comments:
SHEQ MANAGERS 18001- POWER SPECIFIC PREMISES...........................................NUMBER.....................

Total
0
Pass
Total
Fail
0
MANAGER SIGNATURE PRINT NAME DATE
I CONFIRM THAT I HAVE BEEN MADE AWARE OF THE AUDIT FINDINGS AND WILL IMPLEMENT THE CORRECTIVE ACTIONS IN A SAFE MANNER Max
poss
0

Score #DIV/0!
AUDITOR SIGNATURE PRINT NAME DATE

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