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3 Letter of Application for a Job

Applications for jobs are written in a very formal, precise and to the point manner. In case the applicant
has to focus on his qualifications and experience, a bio-data is enclosed. It includes important information
regarding the candidate such as Name, Date of Birth, Contact Address, Educational Qualifications, Professional
attainments, Experience, Hobbies, Marital Status, Salary Expected and the References. The forwarding letter
has the same format as an official letter. In case, the information about the applicant is not detailed one, it
is included in the body of the letter itself.
The bio-data or curriculum vitae (C.V.) is written in a standardised format. The forwarding letter reflects
the personality of the writer. It must be brief and polite. While stressing personal qualities such as habits,
manners, health, physique etc., it should avoid the two extremes of bragging and ingratiating.
Study the following solved examples:
Solved Questions
1. India Assurance Company, New Delhi has given an advertisement in ‘The Hindustan Times’ for
recruitment of management trainees to be groomed as managers of their company. Apply for the same,
giving your detailed bio-data (curriculum vitae). Invent all necessary details. You are Aman/Aditi, 54-A,
Gulab Road, Lucknow.
Ans. 54-A, Gulab Road
Lucknow

10 March 20××
The Personnel Manager
India Assurance Company
New Delhi.

Sub: Recruitment of Management Trainee

Sir
With reference to your advertisement in The Hindustan Times dated 5 March 20×× for management
trainees to be groomed as managers for your company, I would like to be considered for the said post.
My Bio-Data is enclosed for your perusal and consideration. If I am found suitable, I can appear for the
interview at any time suitable to you. In case of selection, I assure you of my unstinted co-operation
and devotion in the discharge of my duties.
Yours faithfully
Aditi
Encl.: Bio-Data
Bio-Data
Name : Aditi Kukreja
Father’s Name : Prof. S.N. Kukreja
Address : 54-A, Gulab Road, Lucknow
Date of Birth : 7 August 19××
Educational Qualifications : 1. B.Com., Delhi University
2. MBA from Symbiosis, Pune
3. Diploma in Computer Application from NIIT, Lucknow
Experience : 1 year

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Present Employment : Working with Global Telesystems, Lucknow

Personal Details : Age 27 years
email: aditi@gmail.com
Tel. No: +919811xxxxxx
Mother Tongue—Hindi
Languages known : English, Punjabi, French
Hobbies : Reading, Listening to Music, Painting
References : 1. Professor Suresh Mohan, IT College, Lucknow,
email: suresh@gmail.com
2. Professor Kapil Ranjan, Symbiosis, Pune,
email: kapil.ranjan@yahoo.com

2. We are a reputed publishing house looking for Science Graduates for our Science Division in Mumbai.
Fluency in English and knowledge of computers will be an advantage. Apply before 30 April to:
The Personnel Manager
New World Publications
Worli, Mumbai
Ravi Sharma of 59, Sea Side Road, Mumbai sees this advertisement in ‘The Everyday Times’ and
decides to apply for the job of Executive. Write an application to the Personnel Manager, New World
Publication, Worli, Mumbai.
Ans. 59 Sea Side Road
Bandra, Mumbai

26 April 20XX
The Personnel Manager
New World Publications
Worli
Mumbai

Sub: Science Division : Executive

Sir
With reference to your advertisement in The Everyday Times, dated 24 April 20XX seeking applications
of science graduates for the job of an executive, I offer my candidature for the same. Please find enclosed
my bio-data/resume to enable you to assess my suitability for the aforesaid post.
Yours faithfully
Ravi Sharma
Bio-Data
Name : Ravi Sharma
Father’s Name : Sh. K.M. Sharma
Age : 25 yrs
Educational Qualifications : 1. ISC from St. Patrick’s School, Bandra 20- 75% marks
2. B.Sc. (Hons.) Chemistry 20: Xaviers College Mumbai
Professional Qualifications : 1. Short term computer course- APTECH
2. Diploma in Journalism- IGNOU
Work Experience : 1. Student Editor of School/College magazines
2. Working with M/s Bharat Sales as Computer Operator

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Marital Status : Unmarried
Other Achievements : Proficient in Spoken English and Customer Dealing
3. Draft an application for the post of an accountant in Pioneers (Pvt.) Ltd. Co., Hyderabad in response
to their advertisement that appeared in The Times of India dated 1 August 20××. Prepare a bio-data
to be enclosed. You are Nipun/Aparna.
Ans. 23 Raman Villa
Race Course Road

Bhopal

11 August 20××
The Personnel Manager

Pioneers (Pvt.) Ltd. Co.

Hyderabad

Sub: Application for the Post of Accountant

Sir

In response to your advertisement in The Times of India dated 1 August 20XX, I wish to be considered

for the position mentioned above. I feel my qualifications and experience are good enough to enable me
to discharge my duties. I attach herewith attested copies of my certificates and my bio-data. If given
a chance, I may assure you, sir, that I shall spare no pains in the discharge of my duty honestly and
devotedly. I will certainly win the confidence of my superiors.
Thanking you

Yours faithfully

Nipun

Encl. : Bio-data

Bio-Data
Name : Nipun Verma
Father’s Name : Sh. Mohan Lal Verma
Address : 23, Raman Villa, Race Course Road, Bhopal
Date of Birth : 15 September 19××
Educational Qualifications : 1. CBSE (10+2) 20×× 83%
2. B.Com. (Hons) 20×× 73%
3. CA 20××
4. ICWAI 20××
Experience : TISCO ‘Bhopal’ since November 20××
Languages known : Hindi, English, Tamil, Telugu
References : 1. Dr. V. Anand, H.O.D. Commerce, Holker University, Indore,

Telephone No. 99199xxxxx

2. Sh. R.K. Sareen, Financial Advisor, GRASIM (India), Bangalore,

Telelephone No. 98357xxxxx
4. You are Chetan Sharma, a commerce graduate from Delhi University. You are seeking a suitable job.
You came across an advertisement in The Times of India, inviting young and dynamic fresh graduates
as sales assistants in a reputed company. Apply for the said job to Box No. 8365, C/o The Times of India,
New Delhi.
Ans. C-40, Ashok Vihar
New Delhi

20 March 20XX

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The Advertiser
Box No. 8365
C/o The Times of India

New Delhi

Sub: Application for the Post of Sales Assistant

Sir

In response to your advertisement in The Times of India, dated 16 March 20XX requiring young and

fresh graduates as sales assistants, I offer myself as a candidate for the same.
I have passed my B.Com. (Hons) from SRCC, Delhi securing 75% marks. I am a young and dynamic
student of 21 years. I enjoy a sound health and pleasing personality. I have a reasonable good command
over Hindi and English and possess convincing power and fine communication skills.
I hope these factors make me a suitable candidate for the job. If selected, I shall certainly prove myself
worthy of the post.
Yours faithfully

Chetan Sharma

5. Pramod Suri, a resident of 245, Tilak Nagar, Delhi reads an advertisement for young school
boys/girls to market the products of a renowned company in Delhi. He decides to apply for the
same. Write Pramod’s application to the Personnel Manager, Harrison and Simpson Ltd., 237,
Nehru Place, New Delhi.
Ans. 245, Tilak Nagar
Delhi

20 May 20××
The Personnel Manager

Harrison and Simpson Ltd
237, Nehru Place
New Delhi

Sub: Outdoor Marketing Assistants

Sir

In response to your advertisement in The Hindustan Times, dated 17 May 20XX requiring young boys
and girls for marketing your products in Delhi, I offer myself as one of the candidates.
I fulfil the conditions laid down in your advertisement. I have my own scooter. I enjoy sound health,

good personality and pleasing manners. I have reasonably good command over Hindi and English.
Although I am just 18 and have finished my schooling from the Summer Fields Public School just this
year, I have heard a lot about your prestigious company and your products.
I think it will be an honour for me to get associated with your esteemed company.

I do assure you of my dedicated service and wholehearted co-operation.

Yours faithfully

Pramod Suri

6. You are Ashish/Nimmi Dhar, B-94, Fort Road, Jammu. You have read the advertisement given below.
You are qualified for the job. Write an application along with a resume for the same.
India Chemical Industries, Delhi. Requires Officers, Qualification: B.Com, Experience: minimum 4
years, Job requirement maintaining books of accounts, preparation of Balance Sheet etc. Salary Best
in the industry. Apply to Managing Directors, ICI B-12, Barakhamba Road, New Delhi.
Ans. B-94
Fort Road

Jammu

19 September 20××
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The Managing Director

India Chemical Industries

B-12, Barakhamba Road

Dear Sir
Sub: Application for the post of Accounts Officer

With reference to your advertisement in ‘ The Times of India’ dated 17 September 20×× inviting

applications for the position of Accounts Officer, I hereby offer my candidature for the same.
As regards my qualifications and experience, I am enclosing my bio-data to enable you to make an
assessment of my suitability for the given post. In case my application is worth considered, I shall be
available for interaction at any time suitable to you.
If selected, I assure you that I shall work with utmost dedication and sincerity to your full satisfaction.

Hoping for a favourable response.

Yours faithfully

Ashish

Encl.: Bio-data

BIO-DATA
Name : Ashish Doshi
DOB : 25 March 1992
Father’s name : Mr Manik Doshi
Address : B-94, Fort Road, Jammu
Telephone No.: 9898444534
E-mail I.D.: Ashish@yahoo.com
Nationality : Indian
Academic Qualifications :
Examination Board/University Institute Percentage
1. AISSE CBSE ABC School 94%
2. AISSCE CBSE ABC School 81%
3. B.Com. Delhi University Ramjas College 72%
(Hons.)
Work Experience : I have been working as an Assistant Accounts Officer at Amity

school, Noida for 4 years
Languages Known : English, Hindi
Skills : Excellent Communication skills
Hobbies : Painting, Singing
References : 1. Dr. Rajesh, Principal, Amity School, Noida
2. Mr. Anil Sahai, Vice Principal, Amity School, Noida
7. Sunshine Public School, Pune requires two sports coaches (one male and one female). Each should be
a degree holder in physical education as well as an SAl certified coach in athletics. You have seen their
advertisement and you know that you have these qualifications. Write an application along with your
resume. You are Praveen/Kanika, M-114, Najafgarh, Delhi.
Ans. M-114
Najafgarh, Delhi

19 September 20××
The Principal

Sunshine Public School
Pune

Dear Sir
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Sub: Application for the Post of Sports Coach

With reference to your advertisement in ‘Times of India’ dated 7 September 20×× inviting applications

for the position of a Sports Coach, I hereby offer my candidature for the same.

I hold a bachelor’s degree in Physical Education from Delhi University. I have recently completed
Diploma in Sports Development from Sports Authority of India and am now a certified coach. I have

the required knowledge and skills of teaching techniques, management and training programmes. I
am an avid footballer. I am hardworking and organized.
As regards my qualifications and experience, I am enclosing my bio-data to enable you to make an
assessment of my suitability for the given post. In case my application is considered, I shall be available
for the interview at any time suitable to you.
If selected, I assure you that I shall work with utmost dedication and hoping for a favourable response.

Yours faithfully

Praveen

Enclosures: Bio-data

Bio-Data
Name : Praveen
Age : 25 years
Father’s name : Rahul Doshi

Address : M II4,Najafgarh, Delhi
Telephone No. : 9898444534
E-mail I.D. :Praveen@yahoo.com
Nationality : Indian
Academic Qualifications :
Examination Board/University Institute Percentage
1. AISSE CBSE ABC School 70%
2. AISSCE CBSE ABC School 80%
3. B. Physical Education Delhi University Ramjas College 60%
4. Diploma, Sports Development SAI 62%
Work Experience : 1. Have been working as an Assistant Football Coach at Amity
 

School for 2 years


2. Worked at Ramjas Public School as Football Coach for 3 years
 

Languages Known : English, Hindi
Skills : Excellent Communication Skills
Hobbies : Writing, Singing
References : 1. Dr Rajesh, Principal, Amity School, NOIDA
2. Mr Anil Sahai, H.O.D, Ramjas School, PUSA ROAD
8. You are Anand/Arti of 14, Model Town, Delhi. You have seen an advertisement in The Hindu for the
post of Chief Chef in a 5-Star Hotel. Apply for the job with complete bio-data.
Ans. 14, Model Town
Delhi

25 May 20××

The Managing Director

The Radisson Hotel

Gurgaon

Sir

Sub: Application for the Post of Chief Chef

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This is with reference to the advertisement published in the esteemed daily, The Hindu on

20 May 20××. I am Anand. I have completed my MBA in Hotel Management from Delhi University. I
intend to apply for the post of Chief Chef in your esteemed organisation.
Please find enclosed my bio-data for the said purpose. I am hardworking, honest and punctual. I assure

you that I shall work with full devotion and sincerity.
In anticipation of an early response.

Yours truly

Anand

Encl.: Bio-data
Bio-Data
Name : Anand Kumar
Father’s Name : Kapil Kumar
Date of Birth : 22 January 1990
Contact No. : 93502×××××
Marital Status : Unmarried
Educational Qualifications : • Master of Business Administration, A.K. College, Delhi (2013)–
 
95% Marks.
• Graduation in Hotel Management, Satyawati College, (2011) –
 
94% Marks
Working Experience : Trainee at the Taj Hotel, New Delhi.
(May 2013–December 2013)
Languages Known : Hindi and English
References : 1. A.K. Poddar
Professor, Head of Dept. ABC College, Delhi
 
2. Ram Prakash
Professor and Dean K.X. College, Delhi
 
Questions for Self-Evaluation
1. You are Ankit/Amrita, staying at 4, Pycrofts looking for a job. While browsing through The
Road, Chennai. You have come across an Hindustan Times of 26.11.20××, you come
advertisement in The Times of India for across the following advertisement. Choose
recruitment of computer engineer trainees by a post for which you think you are suitable.
Shivam Software. Apply in response to this Send your application in response to this
advertisement, giving your detailed bio-data advertisement.
(curriculum vitae). Invent all necessary details. An upcoming food processing unit in Golagaon
2. You are Rohan Khanna of 149 Circular Road,

requires the following staff:
Panipat. Write an application to the Manager,
Food Technologist: 2 yrs Degree/Diploma in
D.A.V. Senior Secondary School, Panipat in

Food Technology; having 1-2 yrs lab experience.
response to an advertisement for the post of a
music teacher in that school. A c c o u n t a n t : B. Com. with minimum

3. You are Barkha Madan of 37, Vasant Kunj, experience of 4-5 years in a manufacturing
New Delhi. Your telephone connection is not concern and conversant with sales tax laws.
functioning properly. Write a letter to the Receptionist: Young female candidates fluent

General Manager, Mahanagar Telephone in English with good communication skills and
Nigam, New Delhi complaining about the proficiency in computer/Net surfing with 2-3
unsatisfactory working of your telephone and years experience.
the problems caused to you. Please send your detailed resume within seven

4. You are Shilpa/Sameer living in Bangalore. days to Manager, Fancy Foods, Sector 68,
You have just completed your studies and are Golagaon.

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