Description Paper 202309

Description Paper for 17025 Investigation (For Witness Testing)
About the 17025 Investigation (For Witness Testing)

The 17025 Investigation at witness testing sites is an investigation based on the items of JIS Q 17025
(ISO/IEC 17025) focused on the following matters:
1) Competence of examiners for witness testing.
2) Conformity and effectiveness (e.g., conditions of management and traceability of measurements) of
the types of measurement equipment used relative to JIS standards (including written benchmarks,
guidelines, etc.).
3) Other related matters.
For the investigation items, please refer to the statement issued by the JIS Certification Bodies
Association [Interpretations Pertaining to the JIS Mark Scheme] General ⑤ “JIS Q 17025 Conformity
Investigation and Handling of Uncertainty in Conducting Witness Testing at Factory Testing
Departments.”
About the Documents for Submission

The 17025 Investigation at witness testing sites will involve confirmation of the matters contained in the
submitted documents and conformity of the items with respect to JIS Q 17025.
Witness Testing is to be conducted by examiners, with the types of measurement equipment, and at a
testing site for which 17025 Investigations have been completed. It is recommended that additional
preparations be in place to address possible problems on the day of the witness testing (i.e., absence of
staff, failure of measurement equipment, etc.,) by arranging for backup staff and measurement equipment
as necessary.
It is not permissible to engage examiners or use measurement equipment that have not undergone
the 17025 Investigation for witness testing, and therefore, you are requested to exercise care not to
make any omissions in the documents that are to be submitted. If it becomes necessary to make
substitutions, additions or other changes of staff or measurement equipment on the day of the witness
testing, testing is to be conducted only after the witness testing examiner has done an additional 17025
Investigation on such changes and conformity has been confirmed. Please be advised that additional costs
will result if there is any additional time involved with this investigation.
Documents for Submission

 Technical Supervisors and Examiners for Witness Testing
 Management Procedures for Staff, Facilities and Equipment
 Administrative Rules Prescribing Test Methodology
 Measurement Equipment Used for Witness Testing
Please prepare a list of the measurement equipment to be used for witness
testing by referring to “Method for Making Entries (Form No: 8211-55) and
making entries in the “Testing and Measuring Equipment Used for Witness
Testing” list.
 Site for Conducting Witness Testing (Form No: 8211-55A)
[Note]
1. Personal information of applicants stated in applications should be limited only to information for
communication and coordination for the work of testing, inspection, certification and the like, and other work
being undertaken by the organization.
Form No.: 8211-32C
Method for Making Entries of Testing and Measuring Equipment Used for Witness Testing
(Form No: 8211-55A)
No Item Guidelines for Entries

1 Classification Reference Standard: Please state the reference standard used for external and
internal calibrations.
Testing / Measuring Equipment: Please state the testing and measuring equipment
Don't
used for witness testing.
Subsidiary Facilities: Please state the subsidiary facilities necessary for
measurements (e.g., platens, jigs, etc.), but do not include the Testing / Measuring
Equipment.
2 No. Please state the serial numbers for each item under “1. Classification”
write
3 JIS Standard Please state the Required Item No. and corresponding Test Item No. for the given
JIS Standard.
4 Quoted Standard Please state the required Item No. and corresponding Test Item No. for the
referenced JIS Standard.
5 Corresponding Please state the Numbers of the measurement equipment types that have been
here
Measurement calibrated internally with reference standard.
Equipment No. Example: If there is a slide caliper calibrated with an externally calibrated block
gauge, then refer to the number in the far left column of the table.
*There may be instances where multiple pieces of measurement equipment are
calibrated by a single item of reference standard.
6 Name of Test Please state the name of test for the given JIS Standard
Example: Tensile test
7 Name of Reference Please state the names of the reference standard that was used for internal
Standard calibration of the testing and measuring equipment.
Example: Block gauge
8 Name of Testing / Please state the names of the testing and measuring equipment to be used for
Measuring Equipment testing.
Example: slide caliper.
9 Name of Subsidiary Please state the name of the subsidiary facilities to be used for testing.
Facilities Example: Hammers for testing of plating.
10 Model, Manufacturer, Please state the maximum measurement (/gauge) performance and minimal
Performance, etc. readout values.
Example: (Universal Tester HZ500, max 500 N, 1 N)
11 Control / ID Numbers There will be confirmation at the time of witness testing as to whether
investigation has been conducted for the measurement equipment. Please state the
Control No. or ID No.
12 Article / Manufacturing If there are any Article No. or Manufacturing No. for confirmation on calibration
Numbers certifications and similar documentation (i.e., numbers specific to measurement
equipment types), please state these numbers. If checking is possible by the above
Control or ID Numbers, or else, if there are no number markings, please just enter
a dash “ – ”
13 Calibration / Internal Please provide separate statements for any calibration performed by outside
Calibration / Check contractors, internal calibration or check.
14 Frequency Please state the frequency of any calibration performed by outside contractors/
internal calibration/ inspections.
15 Year/ Month of Most Please state the date of most recent calibration performed by outside contractors/
Recent Implementation internal calibration/ inspections.
If any calibration (or inspection) occurs between submission of this document and
the date of the witness testing, please communicate this fact at the time of the
witness testing.
16 Calibration Pass/Fail Please state the acceptance criteria for the results of calibrations.
Criteria Example: In case of a slide caliper, ±0.1 mm
17 Names of Outside Please state the names of any outside contractors performing calibrations.
Contractors, etc.
18 Traceability Please state any symbol mark of National Accreditation Body (JCSS, A2LA, etc.)
or other (unit system chart of length, mass, force etc.).
[Note]
1. Please prepare a Form as given in the Attachment (Form No: 8211-55) for each JIS Standard. Any duplicated
portions may be deleted.
Form No: 8211-32C
Technical Supervisors and Examiners for Witness Testing
Item Content JQA Entries

(Family Name) (Given Name)
Name
Date of Birth
Department
Title
Form of Employment □Regular Staff □Non-Regular Staff

□Contracted Staff □Temporary Hire (Part-Time)
Work Responsibilities □Technical Supervisor □Examiner

Designation Used Internally
( )
Witness Testing or Similar Activity Length of Time
Work-Related Testing ･
Experience ･
･
Education, Courses and Activity Length of Time
Training History ･
･
･
Qualifications (Internal and ･
External) ･
･
Matters Related to the

Applicable Witness Testing
[Notes]
1. Please use one form for each staff member. If more than one staff member will be necessary when conducting the
Witness Testing, please submit forms for the required staff members.
2. Please check the appropriate box in the “Form of Employment” column.
3. Please check the appropriate box in the “Work Responsibilities” column for Technical Supervisor, Examiners,
etc., and also enter the designation used internally for these work responsibilities.
4. Please enter only information related to competence and abilities for Witness Testing in the “Qualifications”
column.
5. Forms used by the applicants may also be attached for the “Witness Testing or Similar Work-Related Testing
Experience,” “Education, Courses and Training History” and “Qualifications” columns.
Form No: 8211-32C
Management Procedures for Staff, Facilities and Equipment
① Management Procedures for Staff
Names of Applicable Internal Rules
Content Enabling Information on Most Recent Version of
Management Item Confirmation Under Internal Internal Rules JQA Entries
Rules (Numbers of Versions or Dates of
Establishment or Revision)
Education and Guidelines prescribing the
Training annual education plans,
Guidelines training topics, tracking
individual performance in
training, etc.
Qualification Guidelines prescribing the
Guidelines standards for qualification,
evaluation (methods, times,
continuing conditions, etc.),
authorization for use of testing
facilities, etc.
Rules of Rules prescribing the

Employment organizational work,
responsibilities and authority,
job descriptions, etc.
② Management Procedures for Equipment and Instruments

Names of Applicable Internal Rules
Content Enabling Information on Most Recent Version of
Management Item Confirmation Under Internal Internal Rules JQA Entries
Rules (Numbers of Versions or Dates of
Guidelines for Guidelines prescribing the
Management of methods for classifying
Equipment and equipment and instruments,
Instruments specifics for management of
calibrations and check
(reference standard that is
used, distinction between
external and internal,
frequencies and periods,
judgment criteria, etc.),
methods for use of
management indicators, etc.
Procedures for Guidelines prescribing the
Calibration and procedures for calibrations
check of and check of testing
Equipment and equipment and instruments.
Instruments
Procedures for Guidelines prescribing
Estimating Uncertainty for calibrations
Uncertainty when done internally
[Note]
1. If space in the columns is too small, please make entries using additional lines
Form No: 8211-32C

Administrative
Rules Prescribing Test Methodology
List of Documentation Stating Testing Methodology

Names of Internal Rules
JIS Standard No. - Year
Prescribing Testing Methodology
Information on Most Recent
Test Item JQA Entries
Version of Internal Rules
Name of JIS Standard
(Numbers of Versions or Dates of
[Notes]
1. If any list exists in your company’s format that adequately states the above-mentioned information, please also
submit separate copies of the most recent versions of such lists existing at the present time.
2. If the testing methodology quotes from JIS’ own rules, please enter the JIS Standard No./Year and Name of JIS
Standard that are the source of the reference.
Form No: 8211-32C
Site for Conducting Witness Testing
Name of Test Test Environment

Test Site (Test Room, Etc.) (Corresponding JIS Standard No. - Test Item Management JQA Entries
No.) Values, etc.
[Note]
1. For “Test Environment Management Values, etc.,” please state the conditions and management values for the
environmental requirements for temperature, humidity and other factors of the test site.
Form No: 8211-32C

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Description Paper for 17025 Investigation (For Witness Testing)

About the 17025 Investigation (For Witness Testing)

About the Documents for Submission

Documents for Submission

No Item Guidelines for Entries

Item Content JQA Entries

Form of Employment □Regular Staff □Non-Regular Staff

Work Responsibilities □Technical Supervisor □Examiner

Matters Related to the

Rules of Rules prescribing the

② Management Procedures for Equipment and Instruments

Form No: 8211-32C

List of Documentation Stating Testing Methodology

Site for Conducting Witness Testing

Name of Test Test Environment

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